FY2014 System-wide Capital Budget Initiatives
Instructions
Please fill out the form as completely as possible for consideration of proposed “Initiatives” for the FY2014 Capital Budget Request
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Fill out one form for each initiative at each campus
Preliminary project titles and estimated total project cost should be identified by June 22, 2012
Initiatives are smaller capital projects expected to cost a total of $750,000 or less
Please submit completed forms to: gregory.ewig@so.mnscu.edu
Assumptions
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The System Office intends to bundle capital budget initiatives into topical categories similar to the past, (for example, STEM or
classroom renovation projects).
Subject to funding, the System Office may fund predesign of the selected group(s) of Initiatives
Preference will be given to Initiatives that align with the Strategic Framework goals and/or projects that exhibit a high return on
investment (for example, results in increased enrollment, close alignment with workforce development, leverages Initiative funds with
matching funds from a partner, etc.)
The campus will be responsible for debt service incurred on the project
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History of Initiative (bundled) projects:
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FY 2002 – Science Lab renovations:
 Six campuses – benefitted science and nursing
 Funded at $1,900,000
FY 2004 – Science Labs, Workforce Programs, Technology, Program Consolidation and Demolition
 Five Separate Initiatives affecting 31 campuses benefitting science, nursing, technology, high-demand workforce
programs
 Funded at $16,125,000
FY2006 – Science and Workforce Programs, Demolition and Land Acquisition
 Three separate initiatives affecting 16 campuses benefitting science, nursing, technology, high-demand workforce needs;
improved space utilization and facilities condition through demolition
 Funded at $10,200,000
FY 2008 – Science. Technology, Engineering and Math (STEM) renovations
 Affected eleven campuses benefitting science, allied health, and technology
 Funded at $5,775,000
– Classroom renovations for seven campuses
 Vetoed in 2008 and again in 2009.
FY 2010 – Science, Technology, Engineering and Math (STEM) renovations
 Affecting nine campuses benefitting science, allied health, and technology
 Not Funded in bonding bill
– Technical College library renovations
 Renovation of library spaces at eight technical colleges
 Not funded in bonding bill
FY 2012 – Science, Technology, Engineering and Math (STEM) renovations
 Affected ten campuses benefitting science, allied health, and technology
 Funded at $2,500,000
– Energy renovation and additions
 Affected six campuses benefitting various types of solar panels and demolitions
 Not funded in bonding bill
– Classroom renovations
 Affected four campuses benefitting 40+ year old classrooms and improve HVAC
 Not funded in bonding bill
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Types of Initiatives
For the FY2014 Capital Budget, the System Office is seeking proposals for projects that fit the following categories:
A. Science, Technology, Engineering and Math (STEM) Initiative: For renovations of science labs, technology labs, and allied health
labs. This must be renovation work only but may include conversion of space to a STEM lab. Projects should be a minimum of
$25,000 and no more than $750,000 total cost (approximately $500,000 construction cost)
B. Classroom Renovation Initiative: For renovations only to improve obsolete classrooms or right-size to use campus space more
efficiently or flexibly. Projects should be a minimum of $25,000 and no more than $750,000 total cost (approximately $500,000
construction cost).
C. Alternative Energy and Sustainability Initiative: This can be a project to provide alternative energy sources or infrastructure for a
campus, or a project in support of a specific academic or workforce development program that would increase ‘green jobs.” Projects
could also have an impact on sustainability or energy efficiency of portions of or an entire campus. Projects should not be typical
Repair and Replacement (R&R) or HEAPR projects, but go the extra step to benefit long term stewardship or advancement of energy
conservation or sustainability initiatives. Projects should be renovations of existing spaces that advance an academic or workforcerelated program in the green jobs field; that involve photovoltaics, solar panels, geothermal heating/cooling, capturing grey water for
re-use, adding energy efficient windows for natural daylighting, adding operable windows and fans; etc. New square footage is not
encouraged, but may be proposed with full justification. Projects should be a minimum of $25,000 and under $750,000 million.
D. Other. This category is designed to capture other smaller size projects that might directly match the other categories, but where a
smaller campus can leverage initiative money to address a workforce need or can provide evidence that the initiative would offer a
direct and positive enrollment impact.
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Initiative Form
Answer the following as completely as possible and return to Greg Ewig, Director, Capital Development (gregory.ewig@so.mnscu.edu)
by June 22, 2012. Fill out one form for each initiative at each campus.
For specific questions about this form, please contact Lisa Jansen at 651-201-1788 or email lisa.jansen@so.mnscu.edu.
Institution:
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Campus:
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Initiative Type and Project Name:
STEM Initiative: ___________________________________________________________________
Classroom Renovation Initiative: _____________________________________________________
Alternative Energy and Sustainability Initiative_______________________________________
Other:
Estimated Total Project Cost of the Initiative: ___________________________________________________________________________
Contact information of campus for this Initiative (who can answer specifics), name/phone/email:
______________________________
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Project Description:
Specifically describe the project and the area or spaces that will be created or improved by this initiative. List the affected building, room
numbers or area, and square footage:
Building
Room Number(s) or Areas
Square feet (GSF)
The following items reflect the system’s Strategic Framework. Please describe how the project supports one or more of the
identified objectives
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Ensure access to an extraordinary education for all Minnesotans:
Projects must reflect state and regional demographic trends, advance workforce related certificates, as well as baccalaureate
programming, enhance access, and address underrepresentation issues. Projects shall have evidence that they:
 Support redesign of the classroom experience or academic programs to create an extraordinary education,
 Increase access to baccalaureate programs,
 Contribute to academic success of students traditionally underrepresented in higher education,
 Enable greater collaboration among colleges and universities in courses, academic programs, and student services,
 Advance a regional and/or state-wide academic plan, and
 Meet changes in student demand in programs where there is evidence that the demand will be sustained into the future.
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2. Be the partner of choice to meet Minnesota’s workforce and community needs:
Projects will reflect partnerships with current and emerging workforce and community as partnerships and collaboration with the system.
Projects shall have evidence that it will:
 Contribute to the delivery of programs that address continuing or emerging workforce and/or community needs
 Advance growth in programs demonstrating strong and sustained future demand that align with workforce needs
 Support and enhance STEM programs, and
 Increase retention, completion, and transfer within the system.
3. Deliver to students, employers, communities and taxpayers the highest value/most affordable option:
Projects will represent value through academic multipurposing of spaces and improved utilization, energy efficiency, improved utilities
or infrastructure, improved facility conditions/reduced deferred maintenance, and institutional financial stability. Projects shall have
evidence that it will:
 Advance cooperation among campuses to reduce costs and enable the sharing of administrative operations, academic programs, and
academic support.
 Demonstrate an investment to preserve and protect facilities, infrastructure and reduce operating costs.
 Maximize the efficient use of existing space on campus or within the region.
 Represent a net neutral or reduction of total campus space through a combination of construction, renovation, reutilization and
demolition.
 Create flexible space with greater capacity for changes in program utilization and/or individual program growth.
 Represent a ‘major’ reduction in deferred facility maintenance backlog and a positive impact on the FCI.
 Indicate sound planning in terms of overall project cost through metrics such as dollars per square foot, cost per FYE, etc.
 Support evidenced by campus local investment in terms of sustained R&R rates.
 Minimize the need to create new or additional utility and support infrastructure.
 Represent a financially viable effort in terms of current and future campus financial position and Composite Financial Index (CFI).
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Incorporate substantial resource (water/utility) savings and conservation and “rightsizing” of the campus fulfill financial ability,
ensure access to all regions and advance academic programs.
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Cost Estimates
Estimated Project Cost: $______________________________
Provide a general estimate of construction costs. This can be a range based on known similar projects or basic master plan estimates. If the
information is available, please include unit costs. Contact Lisa Jansen 651-201-1788 or email lisa.jansen@so.mnscu.edu. (or your
design/construction Program Manager) if you want estimates based on work at other campuses. Further analysis will take place during the
conceptual predesign in spring 2014.
1. General construction cost $_______________; items covered:
2. Correction of building code deficiencies cost $_______________; items covered:
3. Mechanical/electrical upgrades cost $_______________; items covered:
4. Furniture, Fixtures and Equipment (FFE) cost $___________; items covered:
5. Note any other costs and explain the issues (i.e. special abatement or special building conditions, etc.):
6. If you have had cost estimating and concept assistance from a professional consultant, please provide the name of cost consultant and/or
architectural/engineering firm, contractor or person providing the information:
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Contact Information
Name of firm or individual:
Phone and e-mail:
Experience with similar type construction:
Items the architect or other consultant noted for further study:
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