NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: __60-15____
====================================================================
SUBJECT: New Board Policies
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Dr. Diane Holben
COMMITTEE: Education/Community/Policy Committee
RECOMMENDATION: Recommend approval of new Board Policy #1251: Community
Relations – Non-discrimination on the Basis of Disability, Board Policy #5153 – Students –
Non-discrimination on the Basis of Disability, and Board Policy #5131.9 – Students –
Suicide Awareness and Prevention.
====================================================================
BACKGROUND:
Three new policies are being presented for the Board’s review and approval process. The
policies are as follows:

Board Policy #1251: Community Relations – Non-discrimination on the Basis of
Disability

Board Policy #5153 – Students – Non-discrimination on the Basis of Disability

Board Policy #5131.9 – Students – Suicide Awareness and Prevention
Date Prepared: 10/7/2015
NORTH PENN SCHOOL DISTRICT
School Board Policy
1251(a)
COMMUNITY
Reference:
Nondiscrimination on the Basis of Disability
The board prohibits unlawful discrimination against community members on the basis of
disability with regard to the district’s services, programs and activities in accordance with the
Americans with Disabilities Act (“ADA”) and Section 504 of the Rehabilitation Act of 1973
(“Section 504”).
The board designates the following individual to coordinate the district’s efforts to comply with
and carry out its responsibilities under the ADA and Section 504 as they pertain to community
members:
ADA/Section 504 Coordinator (Community Members)
Director of School/Community Engagement
North Penn School District
401 East Hancock Street
Lansdale, PA 19446
Phone: (215) 853-1020
Email: ada504_community@npenn.org
Grievance Procedures
The board adopts the following grievance procedures for the purpose of ensuring that
complaints alleging that a community member was discriminated against in violation of the ADA
and/or Section 504 are resolved in a prompt and equitable manner.
Step 1: Reporting
A community member who believes that conduct that constitutes a violation of this policy has
occurred is encouraged to immediately submit a complaint, or otherwise report the conduct, to
the ADA/Section 504 Coordinator (Community Members).
District employees and contractors who are aware of conduct that constitutes discrimination
against a community member on the basis of disability shall immediately report the conduct to
the ADA/Section 504 Coordinator (Community Members).
The complaint should be in writing and contain information about the alleged conduct such as
name, address, phone number of the person filing the complaint and location, date and
description of the problem. When an oral complaint is made, the ADA/Section 504 Coordinator
(Community Members) shall reduce the complaint to writing.
CONTINUED
1251(b)
Step 2: Review Complaint/Conduct Investigation
Within fifteen (15) calendar days after receipt of a complaint, the ADA/Section 504 Coordinator
(Community Members) or her/his designee will review the complaint with the grievant to discuss
its content as well as possible resolutions.
To the extent deemed necessary by the ADA/Section 504 Coordinator (Community Members)
or her/his designee, an investigation of the allegations contained within the complaint shall
occur.
Step 3: Written Response
Within thirty (30) days of receipt of a complaint or upon the conclusion of an investigation as
referenced in Step 2, the ADA/Section 504 Coordinator (Community Members) or her/his
designee shall provide a written response to the grievant that explains the position of the district
with regard to the complaint.
Step 4: District Action
To the extent that the Written Response prepared by the ADA/Section 504 Coordinator
(Community Members) or her/his designee in Step 3 indicates that conduct in violation of this
policy has, in fact, occurred, the district shall take any and all action which is necessary to
ensure that said conduct ceases and does not recur.
Appeal Procedure
In the event that a grievant is not satisfied with the Written Response and/or District Action
described in Steps 3 and 4 of this Grievance Procedure, she/he may file an appeal with the
Superintendent of Schools within fifteen (15) calendar days. Within fifteen (15) calendar days
after receipt of an appeal, the Superintendent of Schools shall respond in writing with a final
resolution of the complaint.
Policy:
Adopted: November 19, 2015
NORTH PENN SCHOOL DISTRICT
School Board Policy
5153a)
STUDENTS
Reference:
Nondiscrimination on the Basis of Disability
The board prohibits unlawful discrimination against students on the basis of disability with
regard to the district’s services, programs and activities in accordance with the Americans with
Disabilities Act (“ADA”) and Section 504 of the Rehabilitation Act of 1973 (“Section 504”).
The board designates the following individual to coordinate the district’s efforts to comply with
and carry out its responsibilities under the ADA and Section 504 as they pertain to students:
ADA/Section 504 Coordinator (Students)
Director of Special Education and Student Services
North Penn School District
401 East Hancock Street
Lansdale, PA 19446
Phone: (215) 853-1060
Email: ada504_students@npenn.org
Grievance Procedures
The board adopts the following grievance procedures for the purpose of ensuring that
complaints alleging that a student was discriminated against in violation of the ADA and/or
Section 504 are resolved in a prompt and equitable manner.
Step 1: Reporting
A student or her/his parent/guardian who believes that conduct that constitutes a violation of this
policy has occurred is encouraged to immediately submit a complaint, or otherwise report the
conduct, to the ADA/Section 504 Coordinator (Students).
District employees and contractors who are aware of conduct that constitutes discrimination
against a student on the basis of disability shall immediately report the conduct to the
ADA/Section 504 Coordinator (Students).
The complaint should be in writing and contain information about the alleged conduct such as
name, address, phone number of the person filing the complaint and location, date and
description of the problem. When an oral complaint is made, the ADA/Section 504 Coordinator
(Students) shall reduce the complaint to writing.
CONTINUED
5153(b)
Step 2: Review Complaint/Conduct Investigation
Within fifteen (15) calendar days after receipt of a complaint, the ADA/Section 504 Coordinator
(Students) or her/his designee will review the complaint with the grievant to discuss its content
as well as possible resolutions.
To the extent deemed necessary by the ADA/Section 504 Coordinator (Students) or her/his
designee, an investigation of the allegations contained within the complaint shall occur.
Step 3: Written Response
Within thirty (30) days of receipt of a complaint or upon the conclusion of an investigation as
referenced in Step 2, the ADA/Section 504 Coordinator (Students) or her/his designee shall
provide a written response to the grievant that explains the position of the district with regard to
the complaint.
Step 4: District Action
To the extent that the Written Response prepared by the ADA/Section 504 Coordinator
(Students) or her/his designee in Step 3 indicates that conduct in violation of this policy has, in
fact, occurred, the district shall take any and all action which is necessary to ensure that said
conduct ceases and does not recur.
Appeal Procedure
In the event that a grievant is not satisfied with the Written Response and/or District Action
described in Steps 3 and 4 of this Grievance Procedure, she/he may file an appeal with the
Superintendent of Schools within fifteen (15) calendar days. Within fifteen (15) calendar days
after receipt of an appeal, the Superintendent of Schools shall respond in writing with a final
resolution of the complaint.
Policy:
Adopted:November 19, 2015
NORTH PENN SCHOOL DISTRICT
School Board Policy
5131.9(a)
STUDENTS
Reference:
Suicide Awareness and Prevention
Statement
The board acknowledges the district’s commitment to maintaining a safe school environment; to
protect the health, safety and welfare of its students; to promote healthy development; and to
safeguard against the threat or attempt of suicide among school-aged youth. The impact of
students’ mental health on their academic performance and the effect of mental health issues
and suicide on students and the entire school community are significant. Therefore, in order to
ensure the safety and welfare of students, the district will work to educate school personnel and
students on the actions and resources necessary to prevent suicide and promote mental wellbeing.
Protocols for Administering Awareness and Prevention Education
Staff Development
All school personnel, including, but not limited to, administrators, teachers, paraprofessionals,
support staff, coaches, bus drivers, custodians, and cafeteria workers, shall receive information
regarding the district’s protocols for suicide awareness and prevention. Education will be
provided for all school personnel about the importance of suicide prevention and recognition of
suicide risk factors, as well as strategies to enhance protective factors, resilience, and school
connectedness. Additionally, all school personnel will be educated about the warnings signs and
risk factors for youth depression and suicide.
Professional staff in all school buildings serving students in grades six (6) through twelve (12)
shall participate in four (4) hours of youth suicide awareness and prevention training every five
(5) years.
Education for Students
Students shall receive age-appropriate lessons in their classrooms through health education or
other appropriate curricula on the importance of safe and healthy choices, as well as help
seeking strategies for self and/or others. Lessons shall contain information on comprehensive
health and wellness, including emotional, behavioral and social skills development. Students
shall be taught not to make promises of confidence when they are concerned about a peer or
significant other. These lessons may be taught by health and physical education teachers,
community service providers, classroom teachers or student services staff. Students who are in
need of intervention shall be referred in accordance with the school entity’s referral procedures
for screening and recommendations.
CONTINUED
5131.9 (b)
Student education may include, but is not limited to, the following:
4. Information about suicide prevention. Resources are available on the Pennsylvania
Department of Education’s website– www.education.pa.gov
2. Help-seeking approaches amongst students, promoting a climate that encourages peer
referral and emphasizes school connectedness.
3. Increasing students’ ability to recognize if they or their peers are at risk for suicide.
4. Addressing problems that can lead to suicide, such as depression and other mental health
issues, anger, and drug use.
Methods of Prevention and Intervention
In compliance with state regulations and in support of the school’s suicide prevention methods,
information received in confidence from a student may be revealed to the student’s parents or
guardians, the building principal or other appropriate authority when the health, welfare or safety
of the student or other persons is at risk.
Any school personnel who has identified a student with one or more risk factors, or warning
signs, or who has an indication that a student may be contemplating suicide, shall refer the
student for further assessment and intervention to the applicable Child Study Team.
The district shall create an emotional or mental health safety plan to support a student and the
student’s family if the student has been identified as being at increased risk of suicide.
For students with disabilities who are identified as being at-risk for suicide or who attempt
suicide, the appropriate team shall be notified and shall address the student’s needs in
accordance with applicable law, regulations and Board policy.
If a student is identified as being at-risk for suicide or attempts suicide and requires special
education services or accommodations, the Director of Special Education or her/his designee
shall be notified and shall take action to address the student’s needs in accordance with
applicable law, regulations and Board policy.
Methods of Responding
Any school personnel who are made aware of any threat or witnesses any attempt towards selfharm that is written, drawn, spoken, or threatened shall immediately notify the principal or
designee. Any threat in any form shall be treated as real and dealt with immediately. No student
should be left alone, nor confidences promised. In cases of life-threatening situations, a
student’s confidentiality will be waived. The district’s crisis response procedures shall be
implemented.
If an expressed suicide thought or intention is made known to any school personnel during an
afterschool program and the principal or designee are not available, call 1-800-SUICIDE, or 1800-273-TALK for help. Thereafter, immediately inform the principal of the incident and actions
taken.
5131.9(c)
Reporting Procedures
The first school personnel on the scene of a suicide or suicide attempt must follow the district’s
crisis response procedures, and shall immediately notify the principal or designee.
Recommended Resources
A comprehensive set of resources for youth suicide awareness and prevention is accessible
through the Department at www.education.pa.gov
PA Youth Suicide Prevention Initiative - http://payspi.org/
Suicide Prevention Resource Center - http://www.sprc.org/
American Foundation for Suicide Prevention - http://www.afsp.org/
Policy:
Adopted: November 19, 2015
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: __61-15____
====================================================================
SUBJECT: Amended Board Policies
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Dr. Diane Holben
COMMITTEE: Education/Community/Policy Committee
RECOMMENDATION: Recommend approval of amended Board Policy #4160: Personnel
– Professional and Support – Employment Complaints – Discrimination and Board Policy
#6162 – Instruction – Elementary and Secondary – School Volunteers.
====================================================================
BACKGROUND:
Two amended policies are being presented for the Board’s review and approval process. The
policies are as follows:

Board Policy #4160: Personnel – Professional and Support – Employment Complaints Discrimination

Board Policy #6162: Instruction – Elementary and Secondary – School Volunteers
[Note: Changes to the amended policies are indicated in the following manner: additions in
italics and bold; deletions with a strikethrough.]
Date Prepared: 10/7/2015
NORTH PENN SCHOOL DISTRICT
School Board Policy
4160
PERSONNEL
Reference: Board Policy #4316 and
Administrative Regulation #4160
Professional and Support
Employment Complaints – Discrimination
The North Penn School District is an equal opportunity employer. The board prohibits unlawful
discrimination against and/or harassment of district employees and job applicants on the basis
of actual or perceived race, color, national origin, ancestry, religious creed, age, marital status,
pregnancy, physical or mental disability, medical condition, veteran status, gender, [or] sexual
orientation or any other characteristic protected by law, at any district site and/or activity.
The board also prohibits retaliation against any district employee who files a complaint or
testifies in the complaint process.
Any district employee who engages in unlawful discrimination or harassment shall be subject to
disciplinary action up to and including termination.
Any district employee who permits unlawful discrimination or harassment may be subject to
disciplinary action up to and including termination. A district employee shall be deemed to have
permitted unlawful discrimination or harassment if he/she fails to report an observed incident of
discrimination and/or harassment, whether or not the victim complains.
The superintendent or designee shall regularly publicize, within the district and in the
community, the district’s nondiscrimination policy and the availability of complaint procedures.
The board designates the following position as District Compliance Officer:
[Manager]Director of Human Resources
North Penn School District
Human Resources Department
401 E. Hancock Street
Lansdale, PA 19446-3960
Phone: (215) 853-1040
Email: complianceofficer-hr@npenn.org
An employee may, in addition to filing a discrimination complaint with the district, file a complaint
with either the Equal Employment Opportunity Commission (EEOC) or the Pennsylvania Human
Relations Commission (PHRC).
To file a valid complaint directly with EEOC and/or PHRC, the employee must file his/her
complaint within 180 days of the alleged discriminatory act(s).
Policy:
Adopted: October 23, 2008
Amended: November 19, 2015
NORTH PENN SCHOOL DISTRICT
School Board Policy
6162(a)
INSTRUCTION
Reference: Administrative Regulation #4160
Elementary and Secondary
School Volunteers
The board recognizes that community volunteers can make valuable contributions to the
educational program. The use of community volunteers is endorsed by the board, subject to
legal requirements and administrative procedures.
The board authorizes the selection and use of parents, community members, and others as
volunteers to assist and supplement regular district staff. The board defines a North Penn
School District Volunteer as an adult individual who provides a service to students, staff or
school/district operations without compensation. Examples of volunteer activities include
chaperoning field trips, assisting at classroom or school events, reading in classrooms, shelving
books in the library and office support with photocopying.
A volunteer is not considered an employee of the school district. A volunteer shall receive no
wages or other consideration which has a monetary value for the performance of volunteer
services. The volunteer position is not a right, but rather a privilege that is conferred by the
board and the administration. As such, any volunteer position or volunteer may be eliminated at
any time.
Volunteers do not assume the responsibilities of school district staff but may, under the direction
of the school principal(s), teachers, or coaches, provide assistance in an approved and
appropriate school level activity such as tutoring, demonstrating, chaperoning, monitoring,
speaking, reading, athletic activities and similarly appropriate activities.
Volunteers shall report all incidents of suspected child abuse in accordance with board
policy and administrative regulations.
Clearance/Certification Requirements
Effective immediately, [new volunteers] a North Penn School District Volunteer who will be
responsible for a child’s welfare or will have direct volunteer contact with children on a
regular and repeated basis must submit the following clearances/certifications to the district
for review prior to commencing or continuing his/her [their] volunteer service:
•
PA Child Abuse History Clearance;
•
PA State Police Criminal Background Check; and
•
Either a North Penn School District Volunteer Affirmation or a Report of Federal Criminal
History Record (fingerprinting)
A prospective North Penn School District Volunteer who will have direct contact with
students for ten (10) or more hours per week is also required to submit the results of a
tuberculin (TB) skin test prior to beginning volunteer service.
CONTINUED
6162(b)
When the district, in its sole discretion and in accordance with law, determines that the
nature of a volunteer position requires that an applicant for that position must submit
[Upon review of the submitted] clearance/certification materials, the district will make a
determination as to whether the applicant [an individual] is properly qualified to serve[ as a
volunteer].
Volunteers who are required to [must] obtain and submit [updated]
clearances/certifications must provide updated clearances/certifications to the district
every [36] 60 months.
[Effective July 1, 2015, the only individuals who will be authorized to serve as volunteers
are those whose background clearances have been submitted, reviewed and approved
by the district and anyone who has been approved by the superintendent to serve as a
Provisional Volunteer.]
Provisional Volunteers
The board authorizes the superintendent to approve, on a case-by-case basis, individuals to
serve as provisional volunteers without requiring them to submit background clearances
pursuant to this Policy. However, the superintendent may only approve provisional volunteers
to the extent permitted by law.[ An individual may not be approved as a provisional
volunteer if that individual’s service as a volunteer will include being responsible for the
welfare of a child, providing for the care, supervision, guidance or control of children or
having routine interaction with children.] Provisional volunteers who enter a district school
as part of their volunteer service shall be required to submit to all security protocols required of
other school visitors and shall be accompanied by district staff at all times.
Policy:
Adopted: October 18, 1971
Amended:
July 15, 1976
Reviewed: September 19, 1991
Amended:
March 19, 2015
Amended: November 19, 2015
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: __62-15 ___
=============================================================================
SUBJECT: 2015-16 ASSIGNMENTS - EXTRA DUTY
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Dr. Diane Holben
COMMITTEE: Board Leadership
RECOMMENDATION: Recommend approval of additions and changes to extra duty assignments for
the 2015-16 school year.
=============================================================================
BACKGROUND:
GROUP
EXPERIENCE
SALARY
3
D
$ 3, 675.00
4
4
4
4
3
6
6
4
4
5
3
A
A
D
B
D
D
D
D
C
F
G
$ 3, 695.00
$ 3, 695.00
$ 4, 350.00
$ 3, 236.00
$ 3, 675.00
$ 7, 714.00
$ 7, 714.00
$ 4, 350.00
$ 4, 128.00
$ 6, 469.00
$ 4, 338.00
3
D
$ 3, 675.00
5
G
$ 6, 684.00
3
B
$ 3, 236.00
3
6
4
4
1 (½)
1 (½)
1 (½)
1 (½)
A
G
C
D
A
A
A
A
$ 3, 024.00
$ 8, 370.00
$ 4, 128.00
$ 4, 350.00
$ 505.50
$ 505.50
$ 505.50
$ 505.50
RECOMMENDATIONS
NPHS
DATE PREPARED:
10/6/2015
Brendan Ledwith, Assistant Coach – Girls’
Volleyball
Glenn Westerlund, Jr., Assistant Coach – Boys
Basketball
Patrick Brett, Assistant Coach – Boys Basketball
Jennifer Carangi, Assistant Coach – Girls Basketball
Renee Womack , Assistant Coach – Girls Basketball
Donald Stadnycki, Head Coach – Bowling
Jeff Faikish, Head Coach –Boys Swimming
Matthew Weiser, Head Coach – Girls Swimming
Jason Grubb, Assistant Coach – Boys Swimming
Kyle Goldbacher, Assistant Coach – Diving
Jay Jones, Head Coach – Boys Winter Track
Ronald Jaros, Assistant Coach – Boys Winter Track
Jonathan Fluck, Assistant Coach – Boys Winter
Track
James B. Crawford, Jr., Head Coach – Girls Winter
Track
Brian Pellechia, Assistant Coach – Girls Winter
Track
Brandon Turner, Assistant Coach – Girls Winter
Track
Robert Shettsline, Head Coach – Wrestling
Zachary Fryling, Assistant Coach – Wrestling
William Robbins, Assistant Coach – Wrestling
Amy Millar, Dance Team
Erin Bradley, Dance Team
Brian Haley, Model UN
James Bowen, Model UN
INTRAMURALS
Pennbrook
Pennfield
UNITS
EXPERIENCE
STIPEND
Jesse Clancy, Volunteer Corp
Renee DiDomizio, Art Club
Anne Pearcey, Art Club
Cheryl Doyle, Baking Club
Louann Moos, Baking Club
Jesse Clancy, Running Club
David Allen, Running Club
Carol Ward, Talent Show
Tim Schindele, Talent Show
Scott McGowan, Talent Show
Shari Cassel, Reading Olympics
Nick Lorenzo, TV Club
Nicole Pickersgill, Dance Team
Matthew Olinik, Ultimate Frisbee
Jessica Koffel, Ultimate Frisbee
Matthew Olinik, Games Club
Nicole Pickersgill, Ski & Board Club
Jessica Koffel, Ski & Board Club
Denise Helsel, Adventure Club
Nicole Pickersgill, Adventure Club
Chris Lucas, March Madness
Matthew Weiser, Volleyball Club
Jessica Koffel, Dodgeball Club
Matthew Olinik, Dodgeball Club
Christopher Lucas, Newspaper
2.5
1.0
1.0
1.0
1.0
2.0
1.0
1.0
1.0
1.0
2.0
1.0
1.0
1.0
1.0
1.0
2.5
1.0
1.0
1.0
1.0
1.0
1.0
1.0
1.0
6+
6+
6+
1
1
5
0
6+
5
1
6+
4
1
2
0
3
6+
2
6+
2
2
0
2
2
2
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
582.50
233.00
233.00
210.00
210.00
456.00
210.00
233.00
228.00
210.00
466.00
466.00
210.00
420.00
210.00
223.00
582.50
446.00
233.00
223.00
223.00
210.00
223.00
223.00
223.00
David Orehowsky, Bucks-Mont Honors Band
David DiValentino, Bucks-Mont Honors Band
Amy Duberville, Ski Club
Susan Young, Ski Club
John Galuchie, Ski Club
Jennifer Dillon, Reading Olympics
Elaine Miller, Reading Olympics
Jacob Shoemaker, Co-ed Volleyball
Alex Hoffman, Co-ed Volleyball
Jerry Kerzmann, Cross Country Club
Nanette Velayos, Art Club
Alex Hoffman, Chess Club
Rena Clayton, Thespians Club
1.0
1.0
1.0
2.0
1.0
1.0
1.0
1.0
1.0
2.0
3.0
2.0
1.0
6+
6+
3
6+
5
6+
1
0
2
4
3
2
6+
$
$
$
$
$
$
$
$
$
$
$
$
$
233.00
233.00
223.00
466.00
228.00
233.00
210.00
210.00
223.00
456.00
669.00
446.00
233.00
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 63-15
=============================================================================
SUBJECT: Hatfield Elementary School Additions and Renovations
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Thomas Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of Change Order GC-7 to Lobar, Inc. for the Hatfield Elementary School
Additions and Renovations project for unsuitable soil, at a change of contract amount of $45,155.25.
=============================================================================
BACKGROUND:
The following Change Order was found necessary and is recommended for approval for the
Hatfield Elementary School Additions and Renovations Project:
Lobar, Inc.
Change Order #GC-7
$45,155.25
The Administration has reviewed and recommends approval of this change order.
Please see attached Bonnett Architectural, Inc. summary and explanation.
Revised Contract Amount:
Original contract amount:
Previously approved change orders:
Amount of this change order GC-:
Revised contract amount:
Lobar, Inc.
$7,441,000.00
$ 60,973.37
$ 45,155.25
$7,547,128.62
These change orders plus previous change orders equate to a contract increase of 1.43%.
These changes orders equate to a total project increase of 0.78%.
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational
Sheets\IS_Hatfield_Lobar_CO8_2015Oct.docx 63-15.docx
Hatfield Elementary School Additions and Renovations
September 18, 2015
Lobar, Inc.
Change Order No. GC-7 Summary:
COR 40
Unsuitable Soils at Parking Lot
While conducting site work, the contractor uncovered a layer of unsuitable soil below the existing parking lot that had to
be replaced in order to continue with the construction of the new parking lots. Additional cost as documented in Lobar,
Inc. Change Request 040 dated 9/2/15in the amount of $45,155.25
Change Order GC-7 Total:
$45,155.25
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational
Sheets\IS_Hatfield_Lobar_CO8_2015Oct.docx 63-15.docx
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 64-15
=============================================================================
SUBJECT: Hatfield Elementary School Additions and Renovations
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Thomas Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of deduct Change Order PC-2 to J. R. Reynolds, Inc. for the Hatfield
Elementary School Additions and Renovations project, at a change of contract amount of ($17,542.00) for
changes during construction and unused allowances.
=============================================================================
BACKGROUND:
The following Change Order was found necessary and is recommended for approval for the
Hatfield Elementary School Additions and Renovations Project:
J. R Reynolds, Inc.
Deduct Change Order #PC-2
The Administration has reviewed and recommends approval of this change order.
Please see attached Bonnett Architectural, Inc. summary and explanation.
Revised Contract Amount:
Original contract amount:
Previously approved change orders:
Amount of this change order GC-:
Revised contract amount:
J. R. Reynolds, Inc.
$913,200.00
$ 2,711.00
($ 17,542.00)
$898,369.00
These change orders plus previous change orders equate to a contract increase of -1.62%.
These changes orders equate to a total project increase of 0.78%.
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational
Sheets\IS_Hatfield_Reynolds_CO2_2015Oct.docx 64-15.docx
($17,542.00)
Hatfield Elementary School Additions and Renovations
September 18, 2015
Jay R. Reynolds, Inc.
Change Order No. PC-2 Summary:
COR 02
Added Gas Regulator at Generator
Add gas regulator on the gas line serving the emergency generator in accordance with Jay R. Reynolds, Inc. proposal
dated 6/15/15.
$3,014.00
COR 03
Pressure and Temperature Gage Modification
Relocate pressure and temperature gauges on the water heater and the storage tank as directed. Costs are in accordance
with Jay R. Reynolds, Inc. proposal dated 8/19/15.
$645.00
Quantity Allowance Credit
Credit for plumbing contract quantity allowance values not used on the project.
-$21,201.00
Change Order PC-2 Total:
CREDIT -$17,542.00
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational
Sheets\IS_Hatfield_Reynolds_CO2_2015Oct.docx 64-15.docx
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: _65-15_
=============================================================================
SUBJECT: Hatfield Elementary Additions and Renovations
PlanCon Part H “Project Financing”
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY:
Thomas W. Schneider
COMMITTEE:
Support Services
RECOMMENDATION:
Recommend approval to submit PlanCon Part H documents to the Pennsylvania Department of Education for
the Hatfield Elementary Additions and Renovations Project.
=============================================================================
BACKGROUND:
As one of the final steps in the PlanCon process, and before we can begin to receive reimbursement from
PDE, the school district must submit PlanCon Part H, titled “Project Financing,” documents to the
Pennsylvania Department of Education (PDE). Those documents are being prepared for the Hatfield
Additions and Renovations and will soon be ready to submit to PDE. Once PlanCon Part H is approved,
reimbursement on the projects can commence, so long as money is available from the State. Board action
approving the submission of PlanCon Part H documents is recommended at this time.
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational Sheets\IS -Hatfield Plan Con H. -65-15.docx
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: _66-15_
=============================================================================
SUBJECT: Montgomery Elementary School Renovations and Additions
PlanCon Part D “Project Accounting Based on Estimates”
PlanCon Part E “Design Development”
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY:
Thomas W. Schneider
COMMITTEE:
Support Services
RECOMMENDATIONS:
Recommend approval to submit PlanCon Part D “Project Accounting Based on Estimates” documents to the
Pennsylvania Department of Education for the Montgomery Elementary School Renovations and Additions
Project.
Recommend approval, to submit PlanCon Part E “Design Development” documents and drawings to the
Pennsylvania Department of Education for the Montgomery Elementary School Renovations and Additions
Project.
=============================================================================
BACKGROUND:
As a part of the process for construction of the Montgomery Elementary School Renovations and Additions,
we are required to submit PlanCon documents to the Pennsylvania Department of Education (PDE). We are
now required to submit PlanCon Part D entitled “Project Accounting Based on Estimates” and PlanCon Part E
entitled “Design Development”.
PlanCon Part E documents and drawings are the design development documents and drawings for the
construction of renovations and additions at Montgomery Elementary School. The concepts presented in these
documents and drawings are the culmination of efforts by the building staff, Principal, Support Services
Committee, the Administration and the Board of School Directors. Changes in these documents and drawings
can be made up until specifications are put out to bid. Approval of the submission of the PlanCon Part E
documents and drawings will allow for the Department of Education to review with us, in detail, the proposed
design development drawings so that required changes can be made before going to bid.
In accordance with the plan and schedule for renovations at Montgomery Elementary School action by the
Board of School Directors approving the submission of PlanCon Part D and E are required at this time.
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational Sheets\IS - MO_PlanCon_PartsD _2015Oct15 (3).doc
66-15.doc
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 67-15
=============================================================================
SUBJECT: Intergovernmental Cooperative Agreement
Lansdale Borough
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Tom Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of the Intergovernmental Agreement with Lansdale Borough for services to their
new Municipal Complex.
=============================================================================
BACKGROUND:
Since the spring of 2015, North Penn has discussed the possibility to provide maintenance support,
maintenance services, equipment rental, and building operation management support for the Lansdale
Municipal Complex to Lansdale Borough.
North Penn will invoice Lansdale monthly for labor, mileage, equipment rental parts and materials
purchased at the rates and charges as described in attachment “A”. Lansdale agrees to promptly remit
payment of such invoices to North Penn.
The Support Services Committee and Administration recommends approval of this agreement.
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational Sheets\IS_Lansdale_ICA_2015Oct.docx
67-15.docx
INTERGOVERNMENTAL COOPERATION AGREEMENT
AND NOW this _______ day of ____________, 2015, by and between the NORTH
PENN SCHOOL DISTRICT, 401 East Hancock Street, Lansdale, Pennsylvania 19446
(hereinafter “North Penn”) and the Lansdale Borough, One Vine Street, Lansdale, PA 19446
(hereinafter “Lansdale”) each intending to be legally bound hereby, enter into an
Intergovernmental Cooperation Agreement.
W I T N E S S E T H:
WHEREAS, North Penn employs skilled tradesmen of differing trades, custodians and
grounds personnel who are experienced in the operation, maintenance and preventative
maintenance of buildings and building systems;
WHEREAS, Lansdale has requested that North Penn provide maintenance support,
maintenance services, trade labor, custodial services, equipment rental, and building operation
management support;
WHEREAS, North Penn is agreeable to such arrangement.
NOW, THEREFORE, INTENDING TO BE LEGALLY BOUND HEREBY, the
parties agree as follows:
1. OBLIGATIONS
A.
Upon action approving this Intergovernmental Cooperation Agreement by both
North Penn and Lansdale, North Penn shall provide maintenance support, maintenance services,
equipment rental, and building operation management support for the Lansdale Municipal
Complex and possibly additional properties owned and operated by Lansdale.
B.
North Penn will invoice Lansdale monthly for labor, mileage, equipment rental,
parts, and materials purchased at the rates and charges as described in attachment “A”. Lansdale
agrees to promptly remit payment of such invoices to North Penn.
C.
This Intergovernmental Cooperation Agreement, the services provided and rates
charged shall be negotiated annually to determine if services are to remain in place, modified or
terminated by either party.
D.
This Intergovernmental Cooperation Agreement shall expire on June 30, 2016,
unless extended by mutual agreement.
E.
Either party may terminate this Intergovernmental Cooperation Agreement by
providing written notice to the other party at least sixty (60) calendar days prior to the intended
termination date.
NORTH PENN SCHOOL DISTRICT
Date: _____________
By:_____________________________
Date: _____________
By:_____________________________
LANSDALE BOROUGH
Date: _____________
By: ___________________________
Date: _____________
By:_____________________________
Attachment “A”
Effective through June 30, 2016
Trades
Trade Maintenance*
Grounds
Custodian (Day)
Custodian (Evening)
Custodian (5 hour)
Rate $/hr
$ 40.00
$ 25.00
$ 30.00
$ 25.00
$ 23.00
Travel $/Mile
$
Work Order Setup Fee
(Municipal Complex)
$1,200.00
Management Fee
$55.00
Equipment Rental
Floor Scrubber (swing
machine)
Burnisher
Floor Scrubber (stand up)
Carpet Extractor
Wet/Dry Vacuum
Square Scrub
Per Day
Parts and Material Mark-up
0.00%
$
$
$
$
$
$
0.575
32.00
40.00
45.00
36.00
27.00
27.00
*Trade Maintenance includes Carpenters, Electricians, HVAC and Refrigeration and Plumbers
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 68-15
=============================================================================
SUBJECT: Energy (Electricity) Transaction Confirmation
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Tom Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend ratification of the electricity transaction with Direct Energy Business for electricity
supply for all current North Penn School District accounts, as listed.
=============================================================================
BACKGROUND:
On September 18, 2015 electricity supply was locked with Direct Energy Business for the quantities and
months listed below:
Electricity Procurement
•
50% of the electricity for winter 2015/20016 – November 2015 to March 2016 at $0.05456kWh
The Administration and the Support Services Committee have reviewed and recommend ratification of
these transactions.
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational Sheets\IS_NatGas_Power_DE_2015Oct.docx 68-15.docx
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER:
69-15
=============================================================================
SUBJECT: Energy (Natural Gas) Transaction Confirmation
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Tom Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend ratification of the natural gas transaction with Direct Energy Business for natural gas
supply for all current North Penn School District accounts, as listed.
=============================================================================
BACKGROUND:
On September 18, 2015 natural gas supply was locked with Direct Energy Business for the quantities and
months listed below:
Natural Gas Procurement
•
50% of the natural gas for winter 2015/2016 – October 2015 to March 2016 at $2.89/MMBTU
The Administration and the Support Services Committee have reviewed and recommend ratification of
these transactions.
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational Sheets\IS_NatGas_DE_2015Oct.docx 69-15.docx
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 70-15
=============================================================================
SUBJECT: Energy (Natural Gas Basis) Transaction Confirmation
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Tom Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend ratification of the natural gas basis transaction with UGI Energy Services, LLC for
natural gas basis for all current North Penn School District accounts, as listed.
=============================================================================
BACKGROUND:
On September 29, 2015 natural gas basis (fixed cost of natural gas procurement) was locked with UGI Energy
Services, LLC for the period listed below:
Natural Gas Basis Procurement
•
Natural Gas basis for 2016 to 2018 – June 2016 to July 2018 at $0.518/MMBTU
The Administration and the Support Services Committee have reviewed and recommend ratification of
these transactions.
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational Sheets\IS_NatGas_Basis_UGI_2015Oct.docx 70-15.docx
NORTH PENN SCHOOL DISTRICT
Lansdale, PA 19446-3960
INFORMATIONAL SHEETS
ITEM NUMBER: 71-15
=============================================================================
SUBJECT: Hatfield Elementary School Additions and Renovations
MONTH/YEAR PRESENTED TO BOARD: October 2015
INITIATED BY: Thomas Schneider
COMMITTEE: Support Services
RECOMMENDATION:
Recommend approval of Change Order GC-8 to Lobar, Inc. for the Hatfield Elementary School
Additions and Renovations project, at a change of contract amount of $0.00 for various changes during
construction.
=============================================================================
BACKGROUND:
The following Change Order was found necessary and is recommended for approval for the
Hatfield Elementary School Additions and Renovations Project:
Lobar, Inc.
Change Order #GC-8
$0.00
The Administration has reviewed and recommends approval of this change order.
Please see attached Bonnett Architectural, Inc. summary and explanation.
Revised Contract Amount:
Original contract amount:
Previously approved change orders:
Amount of this change order GC-:
Revised contract amount:
Lobar, Inc.
$7,441,000.00
$ 106,128.62
$
0.00
$7,547,128.62
These change orders plus previous change orders equate to a contract increase of 1.43%.
These changes orders equate to a total project increase of 0.78%.
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational
Sheets\IS_Hatfield_Lobar_CO8_2015Oct.docx 71-15.docx
Hatfield Elementary School Additions and Renovations
September 18, 2015
Lobar, Inc.
Change Order No. GC-8 Summary:
COR 23.2
Property Line Fence
Owner request to add a six foot high PVC privacy fence at Lot #1 property line. Additional cost as documented in
Lobar, Inc. Change Request 023.2 dated 9/2/15in the amount of $7,799.40.
COR 30.1
Miscellaneous Gypsum Wallboard Repairs
Includes T&M Ticket work for KCI CO 3 repairing walls at closets; KCI CO 4 to provide gypsum wallboard and
framing to separate Mechanical Room 209 from catwalk; KCI CO 5 for additional bracing of partitions; KCI CO 6 for
leveling out of existing window sills on second floor; KCI CO 7 for additional framing at existing roll down security
screens in corridors and KCI CO 9 for additional framing in library to make conditions flush. Additional cost as
documented in Lobar, Inc. Change Request 030.1 dated 8/11/15 in the amount of $9,339.75.
COR 32
Stair Tower Wall Extensions
Upon removal of existing ceilings in Stair Towers 2 and 3, it was discovered that that existing walls were not carried up
to the roof deck. In order for the stair towers to meet code, the existing walls were extended up to the roof deck.
Additional cost as documented in Lobar, Inc. Change Request 032 dated 7/10/15 in the amount of $2,210.25
COR 33
Key Switch Control for Elevator
Owner requested change to provide key switch control of elevator in lieu of push button operation. Additional cost as
documented in Lobar, Inc. Change Request 033 dated 8/26/15 in the amount of $2,325.05
COR 35
Additional Pipe Bollards
Provide eight pipe bollards to be located at the new gas and fire services as required by the Township. Additional cost
as documented in Lobar, Inc. Change Request 035 dated 8/28/15 in the amount of $4,356.14
COR 38
Kitchen Partition and Door
Provide ceramic tile partition, wood door, hardware and HM frame in accordance with Bonnett Associates, Inc. drawing
SK-A102.1 dated 8/12/15. Partition and door required by Department of Health. Additional cost as documented in
Lobar, Inc. Change Request 038 dated 9/2/15 in the amount of $5,206.56
Change Order GC-8 Subtotal: 31,237.15
Deletion Material Allowances to offset CO GC-08 as follows:
G1 Bulk Rock Excavation
G2 Trench Rock Excavation
G3 Earth Excavation
G4 Imported Structural Fill
G5 Self Leveling Underlayment
G7 Brick Repair Work Patch Brick
G9 Replace Lightweight Roof Deck
G10 Structural Steel
G15 Gypsum Wallboard Laminate
$3000.00
$5,000.00
$1,600.00
$2,400.00
$6,625.00
$4,500.00
$2,850.00
$3,962.15
$1,300.00
G1 remaining: $0
G2 remaining: $0
G3 remaining: $0
G4 remaining: $0
G5 remaining: $0
G7 remaining: $4,500
G9 remaining: $0
G10 remaining: $4,037.85
G15 remaining: $1,300
Total Material Allowances Used for Change Order No. GC-8:
Total General Contractor Material Allowance Balance:
Change Order GC-8 Total:
$31,237.15
$36,802.98
$0
G:\Shared Folder\Board Meeting Documents\2015 Agendas\October 15, 2015\Informational
Sheets\IS_Hatfield_Lobar_CO8_2015Oct.docx 71-15.docx