Lesson Plan
Course Title: Principles of Information Technology
Session Title: Introduction to Word Processing
Lesson Duration: 120 Minutes
Performance Objective:
Upon completion of the lesson, students will be able to format business letters.
Specific Objectives:
• The students will understand basic word-processing terms.
• The students will be able to define basic word-processing terms.
• The students will understand the format of block letters.
• The students will be able to format the block letters.
Preparation
TEKS Correlations: 130.272
• (7)(A): identify the terminology associated with word-processing software and its
functions;
•
(7)(B): improve the touch-system skill using the keyboard to input data;
•
(7)(C): edit a variety of text documents using functions such as pagination, appropriate
white space, tab settings, and font style, size, and color; and
•
(7)(D): create professional letters using advanced word-processing features.
Instructor/Trainer
Extra Guidance:
• For samples of basic business letters in block format, search online in your favorite
internet browser
•
To create extra activities for the students, search online for crossword puzzle makers
and word searches
Instructional Aids:
•
•
•
•
•
•
•
•
•
•
•
•
•
Basic Word-Processing Terms
Basic Word-Processing Terms KEY
Learning Word Processing
Word-Processing Crossword
Word-Processing Crossword KEY
Parts of the Block Letter
Block Letter Format
Parts of a Business Letter Worksheet
Parts of a Business Letter KEY
Sample Business Letter
Sample Business Letter KEY
Test
Test KEY
Materials Needed:
• Printed Handouts
Equipment Needed:
• Computers for students and teachers
• A projector for the presentation
MI
Introduction
Introduction (LSI Quadrant I):
The teacher will ask the students if they know what word processing is.
The teacher will ask the students if they know how to format a business letter.
The teacher will inform the students that they will learn basic word-processing skills,
which include letter formatting.
Outline
MI
Outline (LSI Quadrant II):
•
Distribute the Basic Word-Processing Terms
Worksheet
•
Show the presentation to the students
Instructor Notes:
The students will use this
sheet during the presentation
to take notes.
Give students enough time
to write the definitions of
each term.
•
Distribute the Learn Word Processing
Handout
Explore the term definitions.
The students will use a
computer and complete the
handout as the teacher
demonstrated in the
presentation.
•
Word Processing Crossword
• Each student should get a handout, but
they will work in pairs
Students need to
demonstrate that they
understand the terminology
used in word processing.
Make sure all students
understand these terms
before moving on.
Do not allow students to use
their notes at the beginning
of this assignment.
•
Block Letter Format and Parts of the Block
Letter
•
Parts of the Business Letter Worksheet
•
Format the Block Business Letter
After about ten minutes,
students may use their notes
if they are having difficulties.
Teacher should go over the
correct answers.
Inform the students that they
will be learning how to create
block style letters using their
new word-processing skills.
After reviewing the handouts,
the students should recreate
the block letter.
•
Test
The teacher should display
the finished block letter
through the projector.
Students should complete
the worksheet
independently.
Students should be able to
correctly format a block style
business letter. Students
may use the handouts from
class.
Students will complete the
test independently.
MI
Application
Guided Practice (LSI Quadrant III):
Students will take notes during the teacher's presentation. Once the teacher is
convinced that the students have a good grasp of the material, the teacher will
guide the students through the Learn Word Processing handout. They will complete
the handout together.
MI
Independent Practice (LSI Quadrant III):
The students will complete the Crossword Puzzle and Sample Business Letter
independently.
MI
MI
Summary
Review (LSI Quadrants I and IV):
The students will use the Crossword Puzzle, Word Processing Terms, and Block
Letter Format letters to review for the assessment.
Evaluation
Informal Assessment (LSI Quadrant III):
The teacher will evaluate the students as they complete the crossword puzzle and
the Letter assignment. The teacher will allow the students to ask questions as they
complete the independent activities.
MI
Formal Assessment (LSI Quadrant III, IV):
The students will complete a test that has questions regarding the word-processing
terms and block-letter formatting. The teacher will grade them accordingly.
MI
Extension
Extension/Enrichment (LSI Quadrant IV):
After completion of this lesson, the students will be able to complete more
advanced letters. Students will also be able to complete more advanced wordprocessing documents. Students will have the knowledge needed to complete any
document necessary.
Icon
MI
Verbal/
Linguistic
Logical/
Mathematical
Visual/Spatial
Musical/
Rhythmic
Bodily/
Kinesthetic
Intrapersonal
Interpersonal
Naturalist
Existentialist
Teaching Strategies
Lecture, discussion, journal
writing, cooperative learning,
word origins
Problem solving, number
games, critical thinking,
classifying and organizing,
Socratic questioning
Mind-mapping, reflective
time, graphic organizers,
color-coding systems,
drawings, designs, video,
DVD, charts, maps
Use music, compose songs
or raps, use musical
language or metaphors
Use manipulative, hand
signals, pantomime, real life
situations, puzzles and board
games, activities, roleplaying, action problems
Reflective teaching,
interviews, reflective listening,
KWL charts
Cooperative learning, roleplaying, group brainstorming,
cross-cultural interactions
Natural objects as
manipulative and as
background for learning
Socratic questions, real life
situations, global
problems/questions
Personal Development
Strategies
Reading, highlighting, outlining,
teaching others, reciting information
Organizing material logically, explaining
things sequentially, finding patterns,
developing systems, outlining, charting,
graphing, analyzing information
Developing graphic organizers, mindmapping, charting, graphing, organizing
with color, mental imagery (drawing in
the mind’s eye)
Creating rhythms out of words, creating
rhythms with instruments, playing an
instrument, putting words to existing
songs
Moving while learning, pacing while
reciting, acting out scripts of material,
designing games, moving fingers under
words while reading
Reflecting on personal meaning of
information, studying in quiet settings,
imagining experiments, visualizing
information, journaling
Studying in a group, discussing
information, using flash cards with
other, teaching others
Connecting with nature, forming study
groups with like=minded people
Considering personal relationship to
larger context
Basic Word-Processing Terms
1. Typeface:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
2. Font:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
3. Format:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
4. Alignment:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
5. Tab:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
6. Margins:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
7. Header/Footer:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
8. Line Spacing:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
9. Print Preview:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
10. Indent:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
11. Spelling/Grammar Check:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
12. Copy:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
13. Cut:
____________________________________________________________________________
____________________________________________________________________________
____________________________________________________________________________
14. Paste:
____________________________________________________________________________
____________________________________________________________________________
___________________________________________________________________________
Basic Word-Processing Terms KEY
1. Typeface:
The typeface is the physical design of letters, numbers, or symbols characterized by their
ornamentation or style, but not their size. As an example, the style may include bold and
italic.
2. Font:
A font is a particular collection of letters, numbers, or symbols bearing the style of a
typeface but varying in size. Some of the most common fonts are Times New Roman,
Arial, and Courier. The point size is a measurement that was used in typesetting and refers
to the height of the metal letter used for printing. It has carried over to word processing
and is commonly used to describe the height or font size of the letter, number, or symbol.
3. Format:
The format is the layout of the document—the specific font, chosen alignment, and
margin settings.
4. Alignment:
Alignment refers to the presentation or arrangement of text within the document. The
choices are Left Aligned, Right Aligned, Centered, and Justified. Left alignment would
arrange the information in the document from the left margin of the page or text box. Right
alignment would organize the information toward the right margin. Center alignment
would center each line between the right and left margins. Justification spaces each line to
fit exactly between the right and left margins. With justification, there may be larger
spaces between words than in the other alignment choices.
5. Tab:
Tabs are a quick way to navigate through a document. They can be preset in the ruler bar
that is displayed as an option in most word-processing software, or in the page setup area
of the document. Tabbing enables you to jump around quickly to preset points in your
document.
6. Margins:
Margins frame the document with blank or “white” space. You may customize your
margin settings in the page setup.
7. Header/Footer:
The header is one or more lines of text appearing at the top of the document and on
subsequent pages. The footer may contain text, but the main use for the footer is pagination.
Page numbers are automatically incremented throughout the document. Both the header and
the footer may appear slightly grayed out.
8. Line Spacing:
Line Spacing refers to the spacing of lines in a document. Single spacing is the default in
most word-processing software. You may choose to select the double spacing or custom
spacing options. In that case, you would change the settings in the paragraph properties.
9. Print Preview:
The print preview allows you to view your document before printing.
10. Indent:
An indention is the movement right of the cursor from its natural starting point in the left
margin. This would typically occur when you start a new paragraph or when you
set up bullet points.
11. Spelling/Grammar Check:
Most word-processing software has a built-in spelling and grammar checker. If the
software thinks there is an error in spelling or in grammar, the offending word or phrase
will be underlined. There may be differing underline colors for misspellings and for
grammar errors. You are usually given suggestions for corrections in both cases.
12. Copy:
To copy is to duplicate selected text, cells, or objects in the document.
13. Cut:
To cut is to remove selected text, cells, or objects from the document.
14. Paste:
To paste is to add text, cells, or objects back into the document. You usually paste
something you have copied or cut.
Learning Word Processing
Follow the directions below. Please do not work ahead. If words are misspelled, type
them as you see them.
• Start a new document in your word-processing software.
• Find the page setup option.
Margins
• Navigate to the margin section of the page setup. Enter the margin
values below and then accept your settings:
•
Top - 1
•
Bottom -1
•
Left - 1
•
Right - 1
Fonts and Typefaces
• At the top of your document, there should be a toolbar with
formatting options including a choice of fonts and font sizes.
• Pick a font and a font size and then type your First, Middle, and Last
name in the document.
• Highlight your entire name by clicking and holding down the left
mouse button and dragging the mouse over the text of your name. Let
go of the mouse and select a different font and font size.
FIRST MIDDLE LAST (Times Bold)
FIRST MIDDLE LAST (Arial Black)
• Highlight just your MIDDLE name.
FIRST MIDDLE LAST
• You should see an option to change the text color in the text toolbar.
Change your middle name to red and change the font size to 26.
FIRST
MIDDLE LAST
• You have just changed the font, font size, and typeface.
Alignment
• There are four choices for alignment in a document:
• Left alignment
• Right alignment
• Center alignment
• Justified
All of my text
is aligned to the
left side of
the document.
It is left justified.
All of my text
is aligned to the
right side of
the document.
It is right justified.
All of my text
is aligned to the
center of
the document.
It is centered.
All of my text is now justified. Notice how boxy the text
looks. It is spread out evenly between the right margin and the left
margin.
•
•
•
Practice aligning your FIRST, MIDDLE, and LAST name.
Highlight your ENTIRE name.
Choose the CENTER ALIGNMENT option on the toolbar. Your
name should now be CENTERED on the page.
FIRST MIDDLE LAST
• Try the same thing with the other alignment icons.
FIRST MIDDLE LAST
FIRST MIDDLE LAST
FIRST MIDDLE LAST
(Note that if your text isn't long enough to reasonably
stretch across the line and still be readable, it will be left
justified as far as it can go).
Spelling and Grammar
•
Find the built-in spelling and grammar checker in your wordprocessing software.
•
Place the cursor at the beginning of your document and then select
the spelling/grammar checking option.
• As the software discovers problems with spelling and/or
grammar, the offending words or phrases will be underlined.
• Underline color will be different for spelling and grammar so
that the error types are easily identified.
I love going to the stor. My mom will buy me everuthing I want.
My favorite store is Minnie's. I get to shop for hours and get
clotha at a good price. I hope my mom takes me shopping today
because I have had a long week.
• Suggestions will be offered for corrections. Choose the suggestion
that is appropriate, or you may decide to ignore the suggestions.
Proper names appear as errors because they are not in the dictionary.
If this happens, choose to ignore the correction.
• For Stor, we would choose STORE
• For everuthing, we should choose EVERYTHING
• For clotha, we should choose CLOTHES
• A message appears when the checking is complete.
Copy, Cut, and Paste
•
To COPY a portion of the document, simply drag the mouse over
the part of the document that you want to copy until it is
highlighted.
• Right click the mouse button and select COPY.
• The highlighted text or portion of the document is copied to
the clipboard. Nothing happens to the original information.
•
To CUT a portion of the document, simply drag the mouse over
the part of the document that you want to delete until it is
highlighted.
• Right click the mouse button and select CUT.
• The highlighted text or portion of the document is cut from
the document but is saved in the clipboard temporarily in
case you want to paste it back into another location. The
original information is removed from its place in the
document.
•
To PASTE something from the clipboard back into the document,
place the cursor in the desired location, right click the mouse
button, and select PASTE. The text or portion of the document
that was copied or cut earlier is placed back into the document.
Line Spacing
•
You can set line spacing in the paragraph setup portion of the
toolbar, or you may manage it manually.
• Single space - Press enter ONCE and type
• Double Space - Press enter TWICE and type
• Quad Space - Press enter FOUR times and type
Header/Footer
There should be an option in your software or on the toolbar for
inserting a Header or Footer into your document.
First, insert a Header. Some word-processing software provides layout
samples to choose from.
•
Decide what you want your Header to look like and type your
name: FIRST MIDDLE LAST.
•
Close the Header.
• It will have a slightly grayed out appearance.
• The header will appear on every page unless you delete it.
To add the Footer, select the option in your software or on the toolbar
for inserting the Footer. Again, the word-processing package may offer
layout samples.
•
Choose your layout.
•
Close the Footer.
•
•
Like the Header option, the Footer will have a slightly grayed out
appearance.
Page numbers will be incremented throughout the document.
Word Processing Crossword Puzzle
Name: __________________ Date: ________ Period: ____
1
2
3
4
5
6
7
8
9
10
11
Across
2. Duplicate part of the document
4. Blank space to the left, right, top, and bottom
framing the document
7. A collection of letters, numbers or symbols
bearing the style of a particular typeface
9. Appears at the top of the document
10. The physical design of letters, numbers or
symbols characterized by their ornamentation
11. Remove part of the document
Down
1. Specify the properties of the document
3. Ways lines of text are justified within
the document
5. Appears at the bottom of the page
6. Add back into the document after
copying or cutting
8. Move right one or more spaces from the
natural starting point on the left margin
Word Processing Crossword Puzzle (Key)
F
2 C O
P Y
3 A
R
L
4 M A
R G I N
A
G
T
N
6 P
M
9 H E
A D E R
S
N
T
10 T Y
E
1
S
F
7 F O
N
O
T
P E F
R
5
T
A
11
I
N
D
E
N
T
8
C
C U
Across
2. Duplicate part of the document
4. Blank space to the left, right, top, and bottom
framing the document
7. A collection of letters, numbers or symbols
bearing the style of a particular typeface
9. Appears at the top of the document
10. The physical design of letters, numbers or
symbols characterized by their ornamentation
11. Remove part of the document
Down
1. Specify the properties of the document
3. Ways lines of text are justified within
the document
5. Appears at the bottom of the page
6. Add back into the document after
copying or cutting
8. Move right one or more spaces from
the natural starting point on the left
margin
Parts of the BLOCK Letter
RETURN ADDRESS:
The Return Address is the address of the person who is sending the letter. Do not
include the sender's name here. If the letter is on letterhead, do not include the return
address at all.
DATE:
The date should appear on the line below the sender's address spelling out the month and
using the complete year.
INSIDE ADDRESS:
The Inside Address appears one inch below the date. Enter the name and full address of
the person who is receiving the letter.
SALUTATION:
The Salutation is the greeting.
Ex: Dear, Hello, To Whom It May Concern, Dear Sir.
Leave two blank lines before starting the body of the letter.
BODY:
The body is the subject or the purpose of the letter. Be concise and to the point. Each
paragraph should be single spaced with double spacing between paragraphs. Be sure to
tie up the letter by restating your main point or concern, and close by thanking
the reader for his or her time.
SIGNATURE:
The Signature is where the writer signs his or her name.
.
COMPLIMENTARY CLOSE:
The Complimentary Close is the way you choose to end the letter.
Ex: Thank You, Sincerely, Yours Truly, Regards
REFERENCE INITIALS:
The Reference Initials are the initials of the person who TYPED the letter.
WRITER’S TYPED NAME:
Type the writer’s name.
BLOCK LETTER FORMAT
MARGINS: TOP, BOTTOM, LEFT, RIGHT ARE ALL 1.5
Block Format
123 Victory Plaza
Champion, PA 12345
March 16, 2013
QS
John Smith
1234 Writing Lab Lane
Write City, IN 12345
Dear Mr. Smith:
The first paragraph of the business letter is used to state the main purpose of the letter. Here, you
will transition from a cordial opening to the main point of the letter. Generalize in a sentence or
two about the purpose, and save the detail for the next paragraph.
In the second paragraph, go into detail about the purpose of your letter. Be sure to give
supporting background information, statistics, or first-hand accounts to justify your letter. A few
short paragraphs in the body should be enough to defend your reasoning.
Finally, in the closing paragraph, summarize the purpose and importance of your letter. If the
purpose is related to employment, additional contact information may be added in the closing
paragraph. However, if the purpose is informational, the ending should include a grateful
acknowledgement of the reader's time.
Sincerely,
QS
John Smith
hk
Name: ____________________ Date: ________ Period: ____
Parts of a Business Letter Worksheet
Directions: Use the list of word choices to answer the following questions.
Salutation
Inside address
date
return address
complimentary closing
writer’s typed name
Signature
body
1. ____________________ is the place for the writer to handwrite his/her name.
2. The recipient’s name and full address are called the ______________________.
3. The subject or purpose of the letter is included in the _______________.
4. “Yours truly,” is an example of a _______________.
5. The last line in a business letter is the _______________.
6. The _____________ is when the letter is written.
7. The _______________ is the address of the letter writer.
8. “Dear Mr. Johnson” is a _______________.
9. Using a separate piece of paper, write your own formal business letter. Include ALL
parts of a formal business letter, and be sure it is formatted correctly. There should not
be any spelling or grammatical errors, and it must be written in clear, concise language.
Parts of a Business Letter Worksheet KEY
Directions: Use the list of word choices to answer the following questions.
Salutation
Inside address
date
return address
complimentary closing
writer’s typed name
Signature
body
1. ___Signature___ is the place for the writer to handwrite his or her name.
2. The recipient’s name and full address are called the
Inside Address
.
3. The subject or purpose of the letter is included in the ___Body___.
4. “Yours truly,” is an example of a _Complimentary Close___.
5. The last line in a business letter is the __Writer's Typed name_.
6. The _Date___ is when the letter is written.
7. The _Return Address__ is the address of the letter writer.
8. “Dear Mr. Johnson” is a __Salutation___.
9. Using a separate piece of paper, write your own formal business letter. Include ALL
parts of a formal business letter, and be sure it is formatted correctly. There should
not be any spelling or grammatical errors, and it must be written in clear, concise
language.
Sample Business Letter
Type and format the following Block Letter correctly. You must provide the appropriate spacing for the
letter.
THIS LETTER BELOW IS NOT FORMATTED PROPERLY
1225 Torrance Street
Kisco Terrace, NY 10407
March 15, 2013
Mr. James C. Stamford
Manager of Human Resources
ACME Services
2000 Smith Street
Edgemire, NY 10592
Dear Mr. Stamford:
I am interested in applying for the position of Network Engineer, which was advertised on March 12
through the Career Placement Services office at New York College. I believe the position is a perfect fit
for my background and expertise. It also matches my career interests as I leave the college environment.
The position requires a working knowledge of computer systems, internet protocols, and network
hierarchies as well as the software and applications to support them. My major in Computer Information
Systems, my internship experience at the New York College Technology Center as a programmer and
system consultant, and my training on mainframes, mini-computers, and micro-computers are a perfect
segue for the position at ACME Services.
I believe all of these opportunities have given me valuable exposure to complex computer operations.
Additionally, I have worked as an intern in computing operations for a large financial corporation, giving
me valuable experience in yet another field of computing.
The enclosed resume provides more details about my qualifications. My background and career goals line
up well with your job requirements, and I am impressed by the reputation of ACME Services. I am
confident that I would be able to meet the demands of the position and that I would compliment your
already exceptional team. I would like to request a personal interview to further discuss the position and
my qualifications. I will call you next week to see if a meeting can be arranged. Should you need to reach
me, please feel free to call me at 555-555-5555. If I am not in, please leave a message on my answering
machine, and I will return your call within a day. Thank you for your time and consideration. I look
forward to hearing from you soon.
Sincerely,
(Written signature)
John Cartwright
hk
Sample Business Letter (Key)
Type and format the following Block Letter correctly. You must provide the appropriate spacing for the
letter. THIS LETTER IS NOT FORMATTED PROPERLY
1225 Torrance Street
Kisco Terrace, NY 10407
March 15, 2013
Mr. James C. Stamford
Manager of Human Resources
ACME Services
2000 Smith Street
Edgemire, NY 10592
Dear Mr. Stamford:
I am interested in applying for the position of Network Engineer, which was advertised on March 12
through the Career Placement Services office at New York College. I believe the position is a perfect fit
for my background and expertise. It also matches my career interests as I leave the college environment.
The position requires a working knowledge of computer systems, internet protocols, and network
hierarchies as well as the software and applications to support them. My major in Computer Information
Systems, my internship experience at the New York College Technology Center as a programmer and
system consultant, and my training on mainframes, mini-computers, and micro-computers are a perfect
segue for the position at ACME Services. I believe all of these opportunities have given me valuable
exposure to complex computer operations. Additionally, I have worked as an intern in computing
operations for a large financial corporation, giving me valuable experience in yet another field of
computing.
The enclosed resume provides more details about my qualifications. My background and career goals line
up well with your job requirements, and I am impressed by the reputation of ACME Services. I am
confident that I would be able to meet the demands of the position and that I would compliment your
already exceptional team. I would like to request a personal interview to further discuss the position and
my qualifications. I will call you next week to see if a meeting can be arranged. Should you need to reach
me, please feel free to call me at 555-555-5555. If I am not in, please leave a message on my answering
machine, and I will return your call within a day. Thank you for your time and consideration. I look
forward to hearing from you soon.
Sincerely,
John Cartwright
hk
Name: ____________________ Date: ________ Period: ____
Word Processing Test
Complete the questions by selecting the correct answer.
•
_______________________ is the use of the computer to create and edit
documents.
• Typing
• Word processing
• Desktop publishing
• Editing
•
Center, Left, Right, and Justified are examples of what?
• Alignment
• Directions
• Format
• Font
•
___________________ are the blank spaces to the left, right, top, and bottom of a
document.
• Tab
• Word processing
• Margins
• Line spacing
•
All of the following are examples of what you can create with word processing except
• Letters
• Resumes
• Computers
• Graphs
•
Typeface is
• The shape of characters
• The spelling of words
• A collection of letters and numbers
• None of the above
•
To duplicate selected text, cells, or a selected object is
• Paste
• Copy
• Cut
• None of the above
•
To remove part of the document, you would
• Paste
• Cut
• Exit the software
• Copy
•
The ___________________________ consists of lines of text or page numbers that
appear at the bottom of every page of a document.
• Header
• Line spacing
• Footer
• Leaders
•
Use ________________________ to check for spelling errors in your document.
• Spelling/Grammar check
• Margin check
• Word check
• Error checker
•
_____________________ is a collection of letters and numbers in a particular
typeface.
• Alignment
• Typeface
• Format
• Font
Continue on next page…
Name: ______________________________________ Date: ___________________________
Label the Parts of the Letter
123 Victory Plaza
Champion, PA 12345
March 16, 2013
John Smith
1234 Writing Lab Lane
Write City, IN 12345
Dear Mr. Smith:
The first paragraph of the business letter is used to state the main purpose of the letter. Here, you
will transition from a cordial opening to the main point of the letter. Generalize in a sentence or
two about the purpose, and save the detail for the next paragraph.
In the second paragraph, go into detail about the purpose of your letter. Be sure to give
supporting background information, statistics, or first-hand accounts to justify your letter. A few
short paragraphs in the body should be enough to defend your reasoning.
Finally, in the closing paragraph, summarize the purpose and importance of your letter. If the
purpose is related to employment, additional contact information may be added in the closing
paragraph. However, if the purpose is informational, the ending should include a grateful
acknowledgement of the reader's time.
Finally, in the closing paragraph, briefly restate your purpose and why it is important. If the
purpose of your letter is employment related, consider ending your letter with your contact
information. However, if the purpose is informational, think about closing with gratitude for the
reader's time.
Sincerely,
JS
John Smith
hk
T/F
18. ______ Times New Roman is a typeface.
19. ______ Some documents have specified layouts.
20. ______ Block letters contain indentions
Word Processing Test - KEY
Complete the questions by selecting the correct answer.
•
_______________________ is the use of the computer to create and edit
documents.
• Typing
• Word processing
• Desktop publishing
• Editing
•
Center, Left, Right, and Justified are examples of what?
• Alignment
• Directions
• Format
• Font
•
_____________________are the blank spaces to the left, right, top, and
bottom of a document.
• Tab
• Word processing
• Margins
• Line spacing
•
All of the following are examples of what you can create with word processing
except
• Letters
• Resumes
• Computers
• Graphs
•
Typeface is
• The shape of characters
• The spelling of words
• A collection of letters and numbers
• None of the above
•
To duplicate selected text, cells, or a selected object is
• Paste
• Copy
• Cut
• None of the above
•
To remove part of the document, you would
• Paste
• Cut
• Exit the software
• Copy
•
The ___________________________ consists of lines of text or page
numbers that appear at the bottom of every page of a document.
• Header
• Line spacing
• Footer
• Leaders
•
Use ________________________ to check for spelling errors in your
document.
• Spelling/Grammar check
• Margin check
• Word check
• Error checker
•
_____________________ is a collection of letters and numbers in a particular
typeface.
• Alignment
• Typeface
• Format
• Font
Label the Parts of the Letter (KEY)
123 Victory Plaza
Champion, PA 12345
March 16, 2013
John Smith
1234 Writing Lab Lane
Write City, IN 12345
Dear Mr. Smith:
The first paragraph of the business letter is used to state the main purpose of the letter. Here, you
will transition from a cordial opening to the main point of the letter. Generalize in a sentence or
two about the purpose, and save the detail for the next paragraph.
In the second paragraph, go into detail about the purpose of your letter. Be sure to give
supporting background information, statistics, or first-hand accounts to justify your letter. A few
short paragraphs in the body should be enough to defend your reasoning.
Finally, in the closing paragraph, summarize the purpose and importance of your letter. If the
purpose is related to employment, additional contact information may be added in the closing
paragraph. However, if the purpose is informational, the ending should include a grateful
acknowledgement of the reader's time.
Sincerely,
JS
John Smith
hk
True or False
18.
19.
20.
T
T
F
Times New Roman is a typeface.
Some documents have specified layouts.
Block letters contain indentions.