North Penn School District
Lansdale, Pennsylvania 19446
General Conditions for Bid
1.
The North Penn School District Board of School Directors invites bidders to submit sealed bids for the furnishing and delivery of Fire
Extinguisher Maintenance Services for the three year term (2015 – 2018).
2. Bids will be accepted until 2:00 pm on Fri day, May 8, 2015, at which time they will be opened at a public meeting at the Support Services
Center, 630 W. 8 th
St., Lansdale, PA.
3. The bid should be submitted in a sealed envelope and clearly marked on the outside, “FIRE EXTINGUISHER MAINTENANCE 2015-2018 ”.
4. Bids shall be submitted on the enclosed Bid Proposal Form. Bids must be typewritten or written with ink and signed by the individual, partners, or corporate officer.
5. The successful bidder shall bid in strict accordance with the specifications as set forth. Exceptions to the specifications must be clearly stated in the bid submission.
6. A BID BOND OR CERTIFIED CHECK IN FAVOR OF THE NORTH PENN SCHOOL DISTRICT IN THE AMOUNT OF 5% OF THE
TOTAL BID IS REQUIRED FROM EACH BIDDER AND MUST BE ENCLOSED WITH THE BID. THE BOND MUST BE ISSUED BY
AN INSURANCE COMPANY.
Only the bid bonds or certified checks of the successful bidders will be held until all terms of the contract are completed. The bid bonds or certified checks of the unsuccessful bidders will be returned at the time of the awarding of the contract.
7. Delivery must be fully completed by as needed.
8. The North Penn School District reserves the right to reject or accept any or all bids or any portion thereof and to waive any informalities permitted by law. Bids must remain firm for a period of sixty (60) days from the date of bid opening. The School District reserves the right to select the next lowest responsible bidder if a vendor’s award totals is less than $300.00.
9. When a catalog reference follows the description of an item, such catalog reference is intended as a means of more fully describing the item in the shortest possible space and is to be regarded only as a part of the description of the item, and is not intended to limit competition.
10. Bid items must be equal in all respects to those described in the specifications or referred to by catalog number. Should the bidder quote an alternate; complete specifications of the alternate must be provided, including a picture. It is the responsibility of the bidder to establish the equality of the material offered. Failure to supply these specifications may result in the rejection of your bid.
11. Bidder shall insert the price per stated unit and the total cost extension against each item in the schedule hereto annexed, which the bidder has proposed to furnish and deliver. The unit price inserted must be net and must include all delivery charges – No Exceptions. In the event of a discrepancy between the unit prices and the total cost extension, the unit price will govern. The total bid is to be the sum of the quantity times the unit price for each item.
12. Bids may be awarded on an item-by-item basis. Quantities included in this bid are subject to change prior to order placement.
No additional charge will be allowed for cases, boxes, carboys, bottles, etc., nor for freight expenses, expressage, or cartage. No empty packages, cases, boxes, carboys, bottles, etc., will be returned to the bidder or contractor and none will be paid for the School District. Such empty cases, boxes, etc., may be removed by the bidder or contractor at his own expense.
13. A purchase order issued by the School District covering any or all items included in this bid shall constitute a contract binding upon the bidder and the School District.
14. No charge will be allowed for federal, state, or municipal sales or excise taxes, for which the school district is exempt by law. The bid price shall be net and shall not include the amount of any such tax. Exemption certificates, if required, will be furnished on forms provided by the bidder.
15. The bidder agrees, if awarded an order, to furnish and deliver the said articles at such time, to such place, and in such quantities as specified, and that all of the articles shall be subject to the inspection and approval of the School District. Acceptance of delivery of materials or equipment to the site shall not constitute final acceptance by the School District. In the event that any articles are rejected as damaged, or not in conformance with these specifications, such articles shall be removed immediately and other articles of proper quality as set forth in these specifications shall be furnished in place thereof, all at the expense of the successful bidder.
16. In the event that the successful bidder should neglect or refuse to furnish or deliver any articles or any part thereof, or to replace any articles which are rejected as stated in the preceding paragraph, then the School District is authorized and empowered to purchase articles in conformity with this order from such party or parties, and in such manner as it shall select, at the expense of the successful bidder, or to cancel the contract reserving to itself, nevertheless, all rights for damages which may be incurred by the School District.

General Conditions for Bid
Bid Title: Fire Extinguisher Maintenance 2015-2018 Due Date: Fri day, May 8, 2015
17. The bidder, upon request, shall submit samples for any or all items on which a price is quoted, within three (3) days after such request is made. These samples shall be plainly marked with the name of the product, the name of the bidder, and the item number as shown on the proposal form. Samples may be returned at the expense of the bidder. Also upon request, the bidder must supply, within three (3) days, a list of schools and/or businesses using the item indicated in their bid.
18. On bids for Services involving the furnishing of labor and/or materials, the successful bidder shall be required to furnish performance and payment bonds in the amount of 100% of the bid.
19. On bids for Services involving the furnishing of labor, materials, and/or equipment, while said Services are being performed the successful bidder must maintain in full effect the following minimum insurance coverage:
19.1 Workers' Compensation.
19.2 Comprehensive public liability in the sum of $100,000 for each person and $300,000 for each accident, including contract liability.
Such shall be endorsed with a save harmless clause in favor of the North Penn School District, its officers, members, and employees.
19.3
19.4
Property damage in the amount of $50,000.
Automobile and truck insurance in an amount not less than $300,000 on account of any one accident, and property damage in amount not less than $50,000.
19.5 If special hazards, such as might result from blasting, represent a possibility, these shall be covered by a rider to the policy or policies in an amount of not less than $50,000.
Prior to the beginning of the Service, etc., to be performed, a certificate of insurance shall be furnished to the School District showing the insurance coverages required above. The Contractor shall assume full responsibility for loss of life and property, injuries to persons, including all employees of the Contractor or Subcontractors.
20. Items shipped DIRECT FROM THE FACTORY must show North Penn School District purchase order numbers on the cartons.
21. Invoicing: Invoices must be submitted for each individual school, completely itemized, and covering each shipment. They should show North
Penn School District item numbers, the same as packing slips. No photocopy of a Bid or Purchase Order will be accepted in lieu of an itemized invoice.
22. ASBESTOS: In the event a contractor by virtue of his work for the District discovers asbestos, the contractor must immediately notify the
District and perform no further work in connection with the asbestos. If directed by the District to remove the asbestos, the contractor must take all steps required by all federal, state, and local agencies regarding asbestos removal. The asbestos removal operations may be the subject of a change order or a supplemental contract to this contract, or a separate contract to another contractor as the District may determine.
If a contractor fails to meet the requirements of the federal, state, and local regulations and these specifications related to the discovery, removal, and clean-up, the contractor shall be subject to immediate termination and the contractor shall be responsible for all costs and expenses related to the removal and cleanup of the asbestos including architect and engineering fees.
23. DISCRIMINATION PROHIBITED: According to Section 755, Public School Code of Pennsylvania, 1949 as amended, the contractor agrees:
23.1 That in the hiring of employees for the performance of work under this contract, or any sub-contract hereunder, no contractor, subcontractor, nor any person acting on behalf of such contractor or sub-contractor, shall, by reason of race, creed or color, discriminate against any citizen who is qualified and available to perform the work to which the employment relates;
23.2 That no contractor, sub-contractor, nor any person on his behalf, shall in any manner discriminate against or intimidate any employee hired for the performance of work under this contract on the account of race, creed or color;
23.3 That there may be deducted from the amount payable to the contractor under this contract, a penalty of five dollars ($5) for each person for each calendar day during which such person was discriminated against or intimidated, in violation of the provisions of this contract; and,
23.4 That this contract may be canceled or terminated by the School District, and all money due or to become due hereunder may be forfeited, for a second or any subsequent violation of the terms and conditions of the contract.

General Conditions for Bid
Bid Title: Fire Extinguisher Maintenance 2015-2018 Due Date: Fri day, May 8, 2015
24. HUMAN RELATIONS ACT: The provisions of the Pennsylvania Human Relations Act, Act 222 of October 27, 1955 (P.L. 744) (43 P.S.
Section 951 et. seq.) of the Commonwealth of Pennsylvania prohibit discrimination because of race, color, religious creed, ancestry, age, sex, national origin, handicap or disability, by employers, employment agencies, labor organizations, contractors and others. The contractor shall agree to comply with the provisions of this Act as amended that are made part of this specification. Your attention is directed to the language of the Commonwealth's non-discrimination clause in 16 PA Code 349.101.
25. COMPETENT WORKERS: According to Section 752 of the Public School Code of 1949, no person shall be employed to do work under such contract except competent and first class workmen and mechanics. No workmen shall be regarded as competent and first class, within the meaning of this Act, except those who are duly skilled in their respective branches of labor, and who shall be paid not less than such hours by employers of organized labor in doing of similar work in the district where the work is being done.
26. STANDARD OF QUALITY: The various materials and products specified in the specifications by name or description are given to establish a standard of quality and of cost for bid purposes. It is not the intent to limit the acceptance to any one material or product of lesser quality would not be acceptable. Where proprietary names are used, whether or not followed by the words "or as approved equal," they shall be subject to equals only as approved by the architect, engineer and/or School District.
27. PREVAILING WAGE: It is the responsibility of the bidder to determine compliance with the Pennsylvania Prevailing Wage Act and to adhere to all regulations governing this Act.
28. CLEARANCES: The successful Bidder must supply to North Penn School District documentation required by Act 34, Section III of the
Public School Code (Criminal Record Check) and Act 151, Chapter 63 of 23 PA Consolidated Statues (Pennsylvania Child Abuse History
Clearance) and Act 114 (FBI Fingerprinting Clearances) before work on a project shall begin. These forms must be current for every worker on site at all times.
Signature
Printed Name
Company Name
Phone Number
Address
Title
Fax Number
Date
Email Address

North Penn School District
Lansdale, Pennsylvania 19446-3807
Instructions:
1. This Non-Collusion Affidavit is material to any contract awarded pursuant to this bid. According to the Pennsylvania
Antibid-Rigging Act, 73 P.S. 1611 et sec., governmental agencies may require Non-Collusion Affidavits to be submitted together with bids.
2. This Non-Collusion Affidavit must be executed by the member, officer or employee of the bidder who makes the final decision on prices and the amount quoted in the bid.
3.
Non-Collusion Affidavit
Bid rigging and other efforts to restrain competition, and the making of false SWORN statement in connection with the submission of bids are unlawful and may be subject to criminal prosecution. The person who signs the Affidavit should examine it carefully before signing and assure himself or herself that each statement is true and accurate, making diligent inquiry, as necessary, of all other persons employed by or associated with the bidder with responsibilities for the associated approval or submission of the bid.
4. In the case of a bid submitted by a joint venture, each party to the venture must be identified in the bid documents, and an
Affidavit must be submitted separately on behalf of each party.
5. The term “Complementary Bid” as used in the Affidavit has the meaning commonly associated with that term in the bidding process, and includes the knowing submission of bids higher than the bid of another firm, any intentionally high or non-competitive bid, and any other form of bid submitted for the purpose of giving a false appearance of competition.
6. Failure to file an Affidavit in compliance with these instructions may result in disqualification of the bid.
I state that I am ____________________of _______________________
(Title) (Name of my Firm) and that I am authorized to make this affidavit on behalf of my firm, and its Owners, Directors, and Officers. I am the person responsible in my firm for price(s) and the amount of this bid.
I state that:
1. The price(s) and amount of this bid have been arrived at independently and without consultation, communication or agreement with any other contractor, bidder or potential bidder.
2. Neither the price(s) nor the amount of this bid, and neither the approximate price(s) nor approximate amount of this bid, have been disclosed to any other firm or person who is a bidder or potential bidder, and they will not be disclosed before bid opening.
3.
Non-Collusion Affidavit
For Bid for Fire Extinguisher Maintenance 2015 – 2018
State of ________________________County of ________________________
No attempt has been made or will be made to induce any firm or person to refrain from bidding on this contract , or to submit a bid higher than this bid, or to submit any intentionally high or non-competitive bid or other form of competitive bid.
4. The bid of my firm is made in good faith and not pursuant to any agreement or discussion with, or inducement from, any firm or person to submit a complementary or other non-competitive bid.

Non-Collusion Affidavit (con’t.)
5. _______________________________, its affiliates, subsidiaries, officers, directors, and employees are not currently under
(name of my firm) investigation by any governmental agency and have not in the last four years been convicted or found liable for any act prohibited by State or Federal Law in any jurisdiction, involving conspiracy or collusion with respect to bidding on any public contract, except as follows:
I state that ____________________________understands and acknowledges that the above representations are material and
(name of my firm) important, and will be relied on by North Penn School District in awarding the contract for which this bid is submitted. I understand and my firm understands that any misstatement in this affidavit is and shall be treated as fraudulent concealment from the North Penn School District of the true facts relating to the submission of bids for this contract.
SWORN TO AND SUBSCRIBED
BEFORE ME THIS _________DAY and
_______________________________
(Name)
_______________________________
(Company Position)
OF _________________, 20____.
____________________________ ________________________________________
Notary Public My Commission Expires

6.
5.
4.
North Penn School District
Lansdale, PA 19446
Vendor’s/Contractor’s Qualification Statement
The Undersigned certified under oath the truth and correctness of all statements and of all answers to questions made hereinafter.
Submitted by:
Name:
Address:
Corporation _________
Partnership _________
Individual ___________
2.
3.
Principal Office:
Phone:
1.
Joint Venture ________
Other ______________
How many years has your organization been in business as a vendor/contractor?
How many years has your organization been in business under its present business name?
If a corporation, answer the following: a.
b.
c.
d.
e.
f.
g.
Date of Incorporation:
State of Incorporation:
President’s name:
Vice President’s name(s):
Treasurer’s name:
Secretary’s or Clerk’s name:
List names and address of all parties holding greater than 10% interest in the corporation.
Trade References:
Bank References:
Name of bonding company and name and address of agent:

7.
8.
Dated at this day of , 20 .
Name of Organization:
By:
Title:
being duly sworn deposes and says that he/she is the
of Vendor/Contractor and that answers to the foregoing questions and all statements therein contained are true and correct.
Subscribed and sworn before me this day of , 20 .
Notary Public:
My commission Expires:
Vendor’s Contractor’s Qualification State Abbrev.

North Penn School District
401 E. Hancock Street
Lansdale, PA 19446
FIRE EXTINGUISHER MAINTENANCE 2015-2018
SCOPE OF WORK
1.0 Purpose
The purpose of this project is to provide building and school vehicle hand portable fire extinguisher, kitchen hood fire suppression system and clean agent fire suppression system inspection and maintenance at the following schools:
North Penn High School
1340 Valley Forge Road
Lansdale, PA 19446
Pennbrook Middle School
1201 East Walnut Street
North Wales, PA 19454
Bridle Path Elementary
200 Bridle Path Road
Lansdale, PA 19446
Hatfield Elementary
1701 Fairgrounds Road
Hatfield, PA 19440
A. M. Kulp Elementary
801 Cowpath Road
Hatfield, PA 19440
North Wales Elementary
201 Summit Street
North Wales, PA 19454
York Avenue Elementary
700 York Avenue
Lansdale, PA 19446
Bus Garage
(including extinguishers for all buses)
1350 Valley Forge Road
Lansdale, PA 19446
Penndale Middle School
400 Penn Street
Lansdale, PA 19446
Gwyn-Nor Elementary
139 East Hancock Road
North Wales, PA 19454
Inglewood Elementary
1313 Allentown Road
Lansdale, PA 19446
Montgomery Elementary
1221 Stump Road
North Wales, PA 19454
Oak Park Elementary
500 Squirrel Lane
Lansdale, PA 19446
Educational Service Center
401 East Hancock Street
Lansdale, PA 19446
Northbridge School
2374 North Penn Road
Hatfield, PA 19440
Pennfield Middle School
726 Forty Foot Road
Hatfield, PA 19440
Gwynedd Square Elem
1641 Supplee Road
Lansdale, PA 19446
Knapp Elementary
698 Knapp Road
Lansdale, PA 19446
General Nash Elementary
1560 Liberty Bell Drive
Harleysville, PA 19438
Walton Farm Elementary
1610 Allentown Road
Lansdale, PA 19446
Support Services Center
630 West 8th Street
Lansdale, PA 19446

FIRE EXTINGUISHER MAINTENANCE 2015-2018
2.0 Contract
A contract will be issued to the most qualified low bidder. The terms of the contract are identical to the Terms and Conditions of the contract indicated in the beginning of this bid.
2.1 Contract Period
The contract period for this work is Firm and Fixed. Starting date for this contract is July 1,
2015 and all work must be completed on or before June 30, 2018. NOTE: This bid is for a three (3) year contract. The North Penn School District reserves the right not to renew the contract, without cause, for any subsequent year.
2.2 Contract Pricing
This contract is a combination of Firm Fixed Pricing and Unit Pricing.
3.0 Contract Staffing
The contractor shall provide sufficient staffing adequately trained to accomplish this work.
North Penn School District reserves the right to request that a technician or technicians be replaced if it is determined that the technicians do not have sufficient technical skills, training, or experience to perform the required service.
4.0 Work and/or Equipment Provided by North Penn School District
North Penn School District will not provide any labor, materials or equipment to the contractor for any work under this contract.
5.0 Disposal of Waste Material
All waste materials generated by the contractor performing work under this contract will be disposed of offsite by the contractor at the contractor’s expense.
6.0 Quality Assurance
The contractor shall: Engage only certified, trained, skilled, and experienced mechanical staff properly trained to insure that all services provided under this contract are expeditiously and safely completed. All work under this contract must maintain the UL listing of District equipment. No subcontracting is permitted.
7.0 Field Measurements
It is the contractor’s responsibility to verify all measurements, equipment and quantities for this contract. An inventory of equipment in included in section 9.1
8.0 Safety
Safety of students, staff and visitors is paramount in executing this contract. This contractor should never compete with school activities to continue/complete his work. If necessary, this contractor will return to occupied areas after normal working hours.
All work under this contract must follow ALL State and federal environmental rules and regulations. Special precautions must be taken around asbestos containing materials
(AHERA Regulations).
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FIRE EXTINGUISHER MAINTENANCE 2015-2018
9.0 Details of Work
Whether stated or not the essence of this contract is to provide and maintain a complete and safely operating portable fire extinguisher systems in all facilities and vehicles, kitchen hood fire suppression systems and clean agent at the above listed District buildings. This project consists of the following items of work:
9.1 Annual Inspections
Annual on-site inspection and preventive maintenance service for ALL District portable fire extinguishers. For all district facilities, this service to be accomplished during July or
August of each year. In all school buses and vans, this service must be completed by July
of each year.
10 th
Inspection services must be in compliance and maintain compliance with all Local, State, and Federal requirements, regulations, laws, codes, ordinances, and requirements of the local Fire Marshal.
Provide a temporary replacement of any extinguisher being removed from a building for service. The temporary extinguisher must be the same size and type as the one taken for service.
Provide semi-annual on-site inspection and preventive maintenance service for ALL District kitchen hood and clean agent (FM-200) fire suppression systems. One inspection will be accomplished during July or August of each year. The second inspection must be scheduled closely with Coordinator of Facilities. Provide a minimum of two (2) hours response time to emergency calls.
9.2 Equipment Replacement
The Range Guard cylinders at Bridle Path and Walton Farm Elementary Schools require replacement. One new 4 gallon system cylinders and XV control heads per building are required to replace equipment no longer supported by the manufacturer.
9.3 Communication
Immediately inform the Facilities Office of ALL fire extinguisher and kitchen hood and clean agent fire suppression system safety related issues.
Report to the facility supervisor or head custodian before any work is started. Contact the
Facilities Office at 215.853.1104 if a facilities representative is unavailable.
Prepare a service report that MUST be reviewed with and signed by the facility supervisor or head custodian. This report will show the results of any on site testing, interpretations of testing results and any corrective action taken by the service technician. A separate report must be submitted for each building system. A copy of these reports must be kept in a
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FIRE EXTINGUISHER MAINTENANCE 2015-2018 contractor supplied file at each District site and another copy shall be supplied to the
Facilities Office.
9.4 Fire Extinguisher Inventory
Listed below is an estimate of equipment quantities and their locations. Bidders are reminded to review sections 1.0 for building addresses and section 7.0 for bidder's responsibility to determine quantities.
Bridle Path ES
Building Service
Kitchen System
Hand Portables
Quantity
1 - 3 links
16
Bridle Path ES New Range Guard Cylinder and Control 1 – 4 gallon cylinder
Gwyn Nor ES
Kitchen System
Hand Portables
30
Gwynedd Square ES
Kitchen System
Hand Portables
1 - 3 links
14
Hatfield ES Hand Portables
21
Inglewood ES Hand Portables
25
Knapp ES Hand Portables 23
Kulp ES
Kitchen System
Hand Portables
1 - 3 links
23
Montgomery ES
Nash ES
Kitchen System
Hand Portables
Hand Portables
1 - 3 links
28
21
North Wales ES
Oak Park ES
Kitchen System
Hand Portables
Hand Portables
1 - 3 links
20
26
Walton Farm ES
Kitchen System
Hand Portables
1 - 3 links
15
Walton Farm
York Avenue ES
Pennbrook MS
Penndale MS
Pennfield MS
Northbridge School
New Range Guard Cylinder and Control 1 – 4 gallon cylinder
Kitchen System
Hand Portables
1 - 3 links
20
Kitchen System
Hand Portables
1 - 6 links
87
Hand Portables 88
Kitchen System
Hand Portables
Hand Portables
1 - 3 links
85
6
North Penn HS
Bus Garage
Clean Agent System
Hand Portables
Hand Portables
1 – 4 pulls, 6 A/V, 12 smokes, 2 aborts
226
200
Educational Services Center
Support Services Center
Hand Portables
Hand Portables
20
9 in use & 20 spares – Total 29
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FIRE EXTINGUISHER MAINTENANCE 2015-2018
North Penn School District
401 E. Hancock Street
Lansdale, PA 19446
Fire Extinguisher Maintenance 2015-2018
BID PROPOSAL
Firm Fixed Price for providing fire extinguisher, kitchen exhaust hood and clean agent suppression system inspection and maintenance at all school buildings and in all vehicles as per these specifications. (Not including replacement equipment.)
Building
2015-16
Cost
2016-17 2017-18
North Penn High School
North Penn HS (Clean agent only)
Bus Garage
Northbridge School
Pennbrook Middle School
Penndale Middle School
Pennfield Middle School
Bridle Path Elementary School
Gwyn Nor Elementary School
Gwynedd Sq. Elementary School
Hatfield Elementary School
Inglewood Elementary School
Knapp Elementary School
Kulp Elementary School
Montgomery Elementary School
Nash Elementary School
North Wales Elementary School
Oak Park Elementary School
Walton Farm Elementary School
York Avenue Elementary School
Educational Services Center
Support Services Center
Total
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Service Unit Prices
FIRE EXTINGUISHER MAINTENANCE 2015-2018
2015-16
Year
2016-17 2017-18
2 1/2, gallon pressurized water fire extinguisher hydrostatic test
2 1/2 , gallon pressurized water fire extinguisher recharge
Water mist fire extinguisher hydrostatic test
Water mist fire extinguisher recharge per lb.
Wet chemical fire extinguisher hydrostatic test
Wet chemical fire extinguisher recharge per lb.
C02 fire extinguisher hydrostatic test
C02 fire extinguisher recharge per lb.
ABC and BC dry chemical fire ext. hydrostatic test
ABC and BC dry chemical fire ext. 6 year maint per lb.
ABC recharge per lb.
BC recharge per lb.
Halon 1211/Halotron fire ext. hydrostatic test
Halon 1211/Halotron fire ext. 6 year maintenance per lb.
Halon 1211 recharge per lb.
Halotron 1211 recharge per lb.
Type "K" fire extinguisher hydrostatic test
Type "K" recharge per lb.
AFS Kitchen hood system fusible link replacement
AFS Kitchen hood system nozzle cover seal/blow off cal replacement
Replacement 5# ABC Extinguisher
Replacement 10# ABC Extinguisher
Bridle Path ES
Building
Walton Farm ES
Replacement Equipment
New Range Guard Cylinder and Control
New Range Guard Cylinder and Control
One Time Cost
By: _______________________________________ Address:________________________________
Signature: _________________________________ _______________________________________
FIRM: _____________________________________ _______________________________________
City State Zip Code
__________________________________________ _______________________________________
Phone Fax Email
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