Duties and Responsibilities of the Immediate Past President
The immediate Past President’s term is a 2-year term. The immediate Past President is selected when
elected as President-Elect. The “presidential” sequence includes 2 years as President-Elect, 2-years as
President, and 2-years as Immediate Past President.
As of 2014, the duties of the Immediate Past President include the following:



Managing the process of the selection of the ICA Outstanding New Teacher Award. Criteria and
rubric for the award are listed on the ICA website under “Outstanding New Teacher Award.”
Coordinating/monitoring the nomination of ICA members and/or representatives for the
National States Advisory Awards (NSAC) and the CSCA Outstanding New Teacher Award. While
any ICA member may nominate candidates for Central States and/or NSAC awards, the Past
President’s role is to investigate potential awards and time-lines presenting options to the
Executive Board for ICA nominations for selected awards. Minimally, ICA Outstanding New
Teacher awardees each year may be submitted for Central States Outstanding New Teacher
selection process. NSAC criteria are listed below. CSCA New Teacher criteria available on their
website.
Reviewing the ICA Constitution with the Executive Secretary and proposing any necessary
constitutional changes to the Executive Board and ICA members to update and reflect decisions
made by the Board and/or membership. Revised ICA Constitutions should be submitted to the
Webmaster to post on the ICA website.
The time-line of responsibilities:
September (Term begins at close of ICA Fall Conference)




Attend post-conference meeting as past president.
Prepare newsletter items announcing the next year’s selection process for Outstanding New
Teacher Award sending announcement to the fall newsletter editor by newsletter deadline
which is usually mid-October. Criteria are on the website; the announcement needs to alert
members to be considering and planning for nominations in the spring.
Assist the president as requested.
Submit the ICA Outstanding New Teacher Recipient’s materials to CSCA.
February (1st year as Past President) Winter Board Meeting (via Skype)



Prepare for winter meeting by assisting president as requested in creating the agenda, reading
agenda and reviewing minutes of the fall meetings.
Review ICA Constitution with the Executive Secretary and submit any proposed changes to the
president to include in the agenda.
Coordinate with previous Past President the status of any nominations in process for CSCA
and/or National States Advisory awards.





Have prepared for Board consideration any nominations for National States Advisory Awards
and for CSCA Outstanding New Teacher Award; Board will offer input and decision on
individuals nominated for awards. CSCA deadline is typically April 1; NSAC awards deadlines are
usually May 15.
Prepare newsletter item for ICA newsletter editor announcing the Outstanding New Teacher
Award nomination process and deadline which is usually June 1—coinciding with convention
program proposals deadline. Send a version of the announcement to other outlets as well such
as the current IAAE newsletter person and the current IHSSA Executive Director for inclusion in
their email newsletters/communications.
Coordinate with the newsletter editor to profile any ICA member/affiliates recipient status of
CSCA awards to be presented at the spring CSCA conference.
Assist in generating ideas for and/or submitting program proposals for the fall conference.
Submit ICA’s nominations for NSAC awards by the May 15 deadline.
June (1st year as Past President)



Arrange for reviewers of the submitted packets of materials for the ICA Outstanding New
Teacher Award. Generally two reviewers are used with a third available in cases of a tie or split
decision. Past President or President often serve as the third reviewer.
Once reviews are complete and the decision is made, notify Executive Secretary who the
recipient is and send a congratulatory letter to the recipient (see sample included). Reviewers
conduct their review and provide recommendations typically by late June or early July so the
Executive Secretary has sufficient time to order and receive the award plaque. The Executive
Secretary orders the award plaque and brings it to the fall conference. The Executive Secretary
follows up communication with the recipient letting the recipient know that ICA pays for the
banquet for him/her and one guest.
Notify all other nominees of their award status, encouraging those who still qualify with years
of teaching experience to consider submitting materials for the following year.
September (2nd year of term begins) ICA Fall Conference






Prepare for pre-conference, general session and post-conference meetings by assisting
president as requested in creating agendas, reading agenda, and reviewing minutes of the
winter meeting, the previous year’s general session, and the pre- and post-conference meetings
from the previous year.
Attend pre-conference, general business session, and post-conference meetings
Be actively involved with the conference by greeting attendees, attending conference sessions
and/or chairing/responding to assigned programs
Make special effort to greet Outstanding New Teacher Award recipient
Announces Outstanding New Teacher Award recipient at the banquet
Prepare Press release regarding Outstanding New Teacher Award recipient for alumni
association(s) and local newspaper(s) prior to or immediately following conference





Coordinate with the newsletter editor to profile the Outstanding New Teacher recipient in the
fall newsletter
Coordinate with the newsletter editor to profile any ICA member/affiliates recipient status of
NSAC awards presented at the fall NCA conference.
Prepare newsletter items announcing the next year’s selection process for Outstanding New
Teacher Award sending announcement to the fall newsletter editor by newsletter deadline
which is usually mid-October.
Assist the president as needed and requested.
Submit the ICA Outstanding New Teacher Recipient’s materials to CSCA
February (2nd year as Past President) Winter Board Meeting (via Skype)







Prepare for winter meeting by assisting president as requested in creating the agenda, reading
agenda, and reviewing minutes of the fall meetings
Review ICA Constitution with the Executive Secretary and submit any proposed changes to the
president to include in the agenda.
Have prepared for Board consideration any nominations for NCA States Advisory Awards and
for CSCA Outstanding New Teacher Award; Board will offer input and decision on individuals
nominated for awards. CSCA deadline is typically April 1; NSAC deadlines are May 15.
Prepare newsletter item for ICA newsletter editor announcing the Outstanding New Teacher
Award nomination process and deadline which is usually June 1. Send a version of the
announcement to other outlets as well such as to current IAAE newsletter person and current
IHSSA Executive Director for inclusion in their email newsletters/communications.
Coordinate with the newsletter editor to profile any ICA member/affiliates recipient status of
CSCA awards to be presented at the spring CSCA conference.
Assist in generating ideas for and/or submitting program proposals for the fall conference.
Submit ICA’s nominations for NSAC awards prior to the May deadline.
June (2nd year as Past President)



Arrange for reviewers of the submitted packets of materials for the CSCA Outstanding New
Teacher Award. Generally two reviewers are used with a third available in cases of a tie or split
decision. Past President or President often serve as the third reviewer.
Once reviews are complete and the decision is made, notify Executive Secretary who the
recipient is and send a congratulatory letter to the recipient (see sample included). Reviewers
conduct their review and provide recommendations typically by late June or early July so the
Executive Secretary has sufficient time to order and receive the award plaque. The Executive
Secretary orders the award plaque and brings it to the fall conference. The Executive Secretary
follows up communication with the recipient letting them know ICA pays for their banquet for
themselves and one spouse, partner, or guest.
Notify all other nominees of their award status, encouraging those who still qualify to consider
submitting materials for the following year.
September (2nd year as Past President) ICA Fall Conference









Prepare for pre-conference and general session meetings by assisting president as requested in
creating agendas, reading agenda and reviewing minutes of the winter meeting, the previous
year’s general session, and the pre and post-conference meetings from the previous year.
Attend pre-conference and general business session meeting
Be actively involved with the conferences by greeting attendees, attending conference sessions
and/or chairing/responding to assigned programs
Make special effort to greet Outstanding New Teacher Award recipient
Announce Outstanding New Teacher Award recipient at the banquet
Prepare Press release regarding Outstanding New Teacher Award recipient for alumni
association(s) and local newspaper(s) prior to or immediately following conference
Coordinate with the new Past President and newsletter editor to profile the recipient in the fall
newsletter
Assist the president as needed and requested.
Term ends at the general business meeting.
Sample Outstanding New Teacher Congratulatory Letter
Date
Inside address
Dear:
It is my pleasure to inform you that you have been selected as the 20__ Iowa Communication
Association Outstanding New Teacher. Congratulations! We are pleased to honor you with this award
and will present it to you at our fall conference awards banquet in Cedar Falls on the evening of Friday,
September __, 20__.
You will receive conference materials from our Executive Secretary, (name of exec. sec.) later this
summer. Our conference begins around noon on Friday and will conclude Saturday afternoon. The
conference is held at ______________. While you are not expected to join the organization to receive
this award, we would, of course, welcome you as a member or participant. It is our hope that you will be
able to join us for the awards banquet which will begin approximately at 6:30 p.m. on Friday evening,
September __. We also ask that you respond to accepting the award with a short (1 to 3 minute)
acceptance speech.
ICA will provide complimentary tickets to the award banquet for you and a guest. Just mention that you
are the recipient of this award when you register for the conference, and tell the Executive Secretary if
you and your guest will be attending the banquet so she can add to the count for the caterer if
necessary. Please let me know at your earliest convenience whether you will be able to attend. Feel
free to email me at (email) or call my office at (phone number).
Again, congratulations! We are honored to recognize you for your outstanding teaching. I look forward
to meeting you this fall.
Sincerely,
(Past President Name and Title)
Past-President, Iowa Communication Association
(Address)
CC: (Executive Secretary)
Submission information for National States Advisory Awards (NSAC)
Send to the Current chair of Central States Advisory
Service to the State Award
Please complete the form below by May 15, 20__, The nominee must have made a significant
contribution to her/his state communication association. This person does not have to be a member of
the NCA to receive this award.
Name of Nominee:_______________________________________________________
School or Professional Affiliation:___________________________________________
Street Address:___________________________________________________________
City:__________________________State:________________Zip:_________________
Nominator:______________________________________________________________
School or Professional Affiliation:___________________________________________
Street Address:___________________________________________________________
City:__________________________State:________________Zip:_________________
Required documentation:
1. Letter of nomination including examples of the nominee’s support for her/his state communication
association.
2. Nominee’s current personal resume and photo (head and shoulders).
3. Two additional letters of support (provide contact information for recommenders).
Scholar of the Year Award
Please complete the form below by May 15, 20__. The nominee must have had an article published in
the state journal of the nominator during the past calendar year. The contribution of the article to
her/his discipline should be noteworthy. This person does not have to be a member of the NCA to
receive this award.
Name of Nominee:_______________________________________________________
School or Professional Affiliation:___________________________________________
Street Address:___________________________________________________________
City:__________________________State:________________Zip:_________________
Nominator:______________________________________________________________
School or Professional Affiliation:___________________________________________
Street Address:___________________________________________________________
City:__________________________State:________________Zip:_________________
Required documentation:
1. Letter of nomination.
2. A copy of the published manuscript serving as the basis for the nomination.
3. Nominee’s current personal resume and photo (head and shoulders).
High School Teaching Award
Please complete the form below by May 15, 20__. The nominee must have demonstrated excellence in
the classroom and/or co-curricular environment. This person does not have to be a member of the NCA
to receive this award.
Name of Nominee:_______________________________________________________
School or Professional Affiliation:___________________________________________
Street Address:___________________________________________________________
City:__________________________State:________________Zip:_________________
Nominator:______________________________________________________________
School or Professional Affiliation:___________________________________________
Street Address:___________________________________________________________
City:__________________________State:________________Zip:_________________
Required documentation:
1. Letter of nomination including examples of the nominee’s excellence in the classroom and/or cocurricular environment.
2. Nominee’s current personal resume and photo (head and shoulders).
3. Two additional letters of support (provide contact information for recommenders).
Administrator of the Year Award
Please complete the form below by May 15, 20__. The nominee must have demonstrated recent
contributions and support for communication arts, forensics and/or theatre activities. This person does
not have to be a member of the NCA to receive this award.
Name of Nominee:_______________________________________________________
School or Professional Affiliation:___________________________________________
Street Address:___________________________________________________________
City:__________________________State:________________Zip:_________________
Nominator:______________________________________________________________
School or Professional Affiliation:___________________________________________
Street Address:___________________________________________________________
City:__________________________State:________________Zip:_________________
Required documentation:
1. Letter of nomination including examples of the nominee’s recent support for communication arts,
forensics and/or theatre activities.
2. Nominee’s current personal resume and photo (head and shoulders).
3. Two additional letters of support (provide contact information for recommenders).
_____________________________________________________________________________________
Original Duties and Responsibilities created by Mary Gill – 2007
Revised by Judith Vogel - 2014