MINUTES
Political Science Student Union Executive Meeting • Monday 4 June 2007 • AQ 6026 PSSU/HSU Common Room
ROLL CALL OF ATTENDANCE
Members Present
President
Treasurer
Communications Officer
Departmental Committee Representative
Forum Representative
Andrew Dear
Sebastian Sajda
Kailei Hines
Rizwana Lalani
Ravi Patel
Guests
At-Large Rep SFSS
Natalie Bocking
5:34 – Called to Order
1. PSSU BOARD UPDATE
Rizwana explained that we have gotten space on two boards in and around the political science department.
Ideas for the board were discussed, these included: Advertising the Facebook group, posting the Meeting
Schedule, and advertising Upcoming events and plans.
2. FACEBOOK & WEBSITE
We now have access and instructions for editing both the website and the facebook group. Communications
officer asked to be assisted in editing website. Discussion over how to handle the Facebook group now that
Freda is becoming more distant was discussed. There was some confusion as to who had what control in regard
to facebook group officer and administrator titles. Concerning the website we discussed who would control
what part of the website. We discussed how we could or would edit the schema of the website and agreed we
should do so eventually.
3. ACCOUNTS OVERVIEW
Sebastian gave an account of how the union's funding works. There was some discussion of how to distribute
travel and conference funding, it was agreed to deal with it as it comes along as no one has requested such
funding yet. There was also discussion over how to advertise conference funding so small groups of people do
not take most of the funds and such but nothing concrete materialized out of these discussions.
4. OFF CAMPUS ACCOUNT
Talked about how to bring back the account. It was agreed we needed a letter from Prof. Laycock and Sam Brad
and that the signing officers would have to go down to the bank.
MOTION
Be it resolved that the union try to bring back the offshore account and put the funds into an SFSS based trust
fund.
Resolved
5. REIMBUSRINGS JEFF
There was confusion over how and why to pay back Jeff.
MOTION
Be it resolved that we reimburse Jeff for $126.07 for catering of PSSU meetings at the Highland pub.
Resolved
7. BEVERAGE GARDEN
Andrew noted he wants to put on a beer garden within the second week (or after club days) in order to make
sure the maximum amount of people attend. There was some confusion over what week was the week after club
days. Guest noted that Convocation mall was booked solid Sept. 24-28. The 19th was discussed as the best day,
18th as second best choice, 20th was the third best choice. There was discussion of the time, it was mentioned that
an earlier time would be better.
It was noted that the union needed people who have food safe/serving it right. Andrew Dear said he had
serving it right. It was discussed that it was very easy to get a serving it right certificate. Ravi said he might be
getting it soon.
8. MEETING WITH UNDERGRADUATE CHAIR
Andrew noted there are the departmental survey questions that we can present to him. Departmental rep
complained that we do not have enough voice in affairs that affect student life. Andrew noted that the
departmental surveys are probably the only way to affect policy. Discuss what role Andy might have in mind
for the PSSU.
9. REPORT FROM FORUM
Brief report from forum, apparently a short meeting in which little was done.
10. MISC BUSINESS
Sebastian noted his opposition to gross misuse of funds and explained several scenarios in which he would not
sign off on expenses.
Joe Paling entered the room.
ISSA, HSU were talked about as possible DSUs to cooperate on holding events.
Shirts should be made for that day, fair trade this time noted by Sebastian. Look into buttons, cost per button is
15-20 cents.
6:24 – The meeting was adjourned.