INTERNATIONAL TELECOMMUNICATION UNION
RADIOCOMMUNICATION
ADVISORY GROUP
Document RAG2001-1/27-E*
8 March 2001
Original: English
GENEVA, 12 - 16 MARCH 2001
Director, Radiocommunication Bureau
IMPLEMENTATION OF THE 2000 OPERATIONAL PLAN
1
Introduction
The year 2000 was an exceptional year for the ITU-R Sector. The Radiocommunication Assembly
(RA-2000) and the World Radiocommunication Conference (WRC-2000) were held in June in
Istanbul. Many parts of this report highlight the impact of the decisions taken by the RA and the
WRC on the workload of the Sector. Priorities had to be updated and a revised Operational Plan
was dispatched in Administrative Circular CA/77(Rev.) of 25 September 2000.
In addition to the normal workload of the Bureau concerning the processing of notice forms, the
preparation of study group meetings and the implementation of the publication programme, material
had to be prepared for numerous meetings on the ITU Reform, the Radiocommunication Advisory
Group, the Radio Regulations Board, the Information Exchange Meeting and the Software Expert
Group.
Two seminars were held in Islamabad and Geneva. The Geneva seminar attracted some 400
participants, the largest BR Radiocommunication seminar held so far.
2
Space Services
During the year 2000, the Bureau's activities were focused on the WRC-2000:
•
for preparation to the Conference;
•
participation to the Conference;
•
implementation of the decisions taken by the Conference.
In parallel with these activities, the ongoing tasks relating to processing of space notices continued
as noted in detail below.
2.1
Advance publication of information pertaining to satellite networks, processing of
APIs
Table 2.1 summarizes the activities related to API, examination, validation and publication of the
information received on satellite networks submitted under Article S9, Subsections 1A and 1B in
accordance with No. S9.2B, and publication of the request for modification/extension of the date of
bringing into use (2Cdate). In the Operational Plan, it was intended to maintain a goal of publishing
APIs within the three-month period mentioned in No. S9.2B. At the beginning of 2000, the
processing delay was ten weeks; at the end it was three weeks. The goal has therefore been
____________________
*
Please note French and Spanish will be distributed later.
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maintained for all but two months of the period. The number of APIs and date of bringing into use
(2Cdate)/API modifications published in 2000 was 755.
The resources allocated were 11 professional and 30 general service staff-months.
TABLE 2.1
Advance Publication of Information pertaining to satellite networks
Month
Outstanding from
previous quarter
Received during
month
Published
Backlog
Treatment
delay (weeks)
January
217
52
76
193
10
February
37
80
150
15
March
28
76
102
13
38
46
94
12
May
111
99
106
11
June
43
69
80
6
43
85
38
1
August
18
46
10
0
September
20
30
0
3
8
102
9
5
November
128
30
96
2
December
210
16
200
3
TOTAL
697
755
April
July
October
2.2
102
80
0
Coordination requests pertaining to satellite networks
Processing of coordination requests is split between two Divisions of the Space Services
Department. Graphics and data capture, data validation and publication is undertaken in the Space
Publication and Registration Division (SPR), whereas technical and regulatory examination is
undertaken in the Space Systems Coordination Division (SSC) as indicated separately below.
2.2.1
Graphics Capture: GIMS
Table 2.2.1 summarizes the activities related to GIMS during the year 2000 for Coordination (S9.6),
Notification (S11.2), and Plans diagrams. The rate of capture was sufficient to keep pace with
treatment of the APS4 alphanumerical information. Time was also spent in the reporting period by
the GIMS capture team on correcting diagrams captured previously (e.g. extending contours to the
visible horizon by using a recently provided GIMS tool, etc.).
The resources allocated were 50 general service staff-months.
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TABLE 2.2.1
Graphical capture
GRAPHICS CAPTURE - GIMS
Coordination (S9.6)
Month
Notification (S11.2)
Special
Sections
treated
Diagrams Captured
Contours
Service
Areas
Gain
V's
GSO
January
59
59
14
February
184
188
March
182
April
Plans
Satellite
Networks
treated
Diagrams Captured
Diagrams
Captured
Contours
Service
Areas
Gain
V's
GSO
7
0
0
0
0
172
98
21
20
20
2
3
30
200
119
25
10
10
4
2
110
31
33
27
3
42
42
30
5
0
May
55
57
38
10
22
22
11
4
0
June
63
63
40
10
28
28
8
8
0
July
148
148
88
20
16
16
6
4
0
August
188
185
102
30
34
36
25
12
0
September
150
150
97
9
91
95
67
9
0
October
6
6
47
14
37
37
11
7
0
November
80
80
76
19
8
9
8
2
0
December
28
28
14
6
4
4
4
1
0
TOTAL
1174
1197
760
174
312
319
176
57
312
2.2.2
Contours
Coordination requests processing in SPR
This part of space services activities consist of: data capture, data completion and data validation of
incoming requests, publication of the requests in the special sections with findings and with the list
of the identified administrations, at the group/network level, whose services might be affected,
development and maintenance of divisional databases and the maintenance of archives.
Table 2.2.2 provides the number of cases captured, validated and published through work
undertaken by the Space Publication and Registration Division (SPR/SSD) during the year 2000.
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TABLE 2.2.2
Coordination requests pertaining to satellite networks
Received
during
month
Captured
during
month
Declared
complete
Published
Number
of pages
Backlog
Month
Outstanding
from
previous
quarter
Treatment
delay
weeks
Jan.
1 352
18
44
52
18
1 599
1 266
92
Feb.
38
69
95
4
252
1 300
96
Mar.
7
58
43
22
2 320
1 285
97
51
22
14
53
3 094
1 283
100
May
60
29
58
31
1 364
1 306
104
Jun.
99
49
7
24
5 199
1 369
108
38
5
23
56
3 473
1 346
110
Aug.
27
88
29
17
1 186
1 356
115
Sep.
18
106
47
27
2 805
1 347
119
20
23
4
36
4 577
1 331
123
Nov.
82
32
22
29
1 699
1 384
128
Dec.
57
57
33
11
2 201
1 410
132
TOTAL
515
582
427
328
29 769
Apr.
1 287
Jul.
1 369
Oct.
1 347
During the year 2000, all notice forms received on paper have been captured. In the revised
Operational Plan (following decisions of WRC-2000), a rate of 40 to 50 cases per month (for data
validation and data capture) and a rate of 40 cases per month (for publication) were foreseen.
During the year an average of 49 networks were captured, 35 networks were declared complete and
27 networks were published per month. In the operational plan it was mentioned that, in application
of Resolution 55, some improvement in the rates of processing were expected. Mandatory
electronic filing was expected to enable an increase in the rate of data capture and validation to
between 60 to 80 cases per month. This figure was not achieved because of insufficient experience
in administrations for electronic filing and a continuing extensive need for validation of notices by
BR.
The resources allocated were 32 professional and 156 general service staff-months as planned.
2.2.3
Processing in SSC
Objective: During 2000, the processing time in SSC was expected to be reduced to eight weeks per
network and the rate of processing was expected to be increased to 40 networks per month.
Performance (in SSC): The rate of processing in SSC in 2000 was an average of 27 coordination
request examinations per month. On the basis of improved working methods, an assumption of
improved examination software being available and an average of 42.5 professional staff-months
directly involved in the regulatory/technical examination, the processing time in SSC was expected
to be reduced during 2000 to about eight weeks per network with an average expected output of
40 networks per month. The processing time was almost achieved in 2000, i.e. eight weeks per
network, however, the processing rate could not be fully realised due to WRC-2000 decisions
(e.g., immediate application of the coordination arc concept), required software developments,
database availability difficulties due to system migration and resources constraints (only 34.2
professional staff-months available during year 2000). The decisions of WRC-2000, particularly
those in Resolution 55(WRC-2000) improved internal processing methods and growing staff
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experience (forecast 40 professional staff-months available during year 2001) should enable this
rate of processing to reach 38 networks per month during 2001.
Change in the substance of SSC's coordination statistics: During Q.4/1999, publication of
coordination special sections was transferred from SSC to SPR. Starting from the year 2000, the
subject of SSC's coordination statistics is thus changed from published to examined satellite
networks (i.e. networks examined and approved at the Weekly meeting). Results for the year 1999
covered published networks. To avoid omitting from statistics those networks examined but not
published in 1999, they are shown separately in parentheses. For comparison purposes, comparable
data for 1999 are also shown.
Processing Time (weeks)
Total
Period
Number of networks
SSC Examination
Examined
BR
SSC
SSC-C
SSC-2C
Start
97.6
27.3
2.6
2.6
Worst
133.6
68.0
46.0
46.0
Published
2000
1999
2000
1999
Year 2000
Best
96.1
5.6
5.6
5.6
Average
113.0
29.2
11.4
9.5
End
133.1
68.0
2.4
2.4
318 (40)
340 (49)
328
345
29.2
11.4
9.5
27
28
27
29
Per month
Performance
Ops Plan
8
40
Explanatory notes:
1)
SSC-C: Corrected SSC processing time. A later network received in SSC before an earlier
network cannot be easily examined before that earlier network. Therefore, in such cases the date of
receipt in SSC of later networks is taken to be the same as the latest date of receipt of earlier
networks. (e.g. for network N1, 2d1 = 10.09.97, SSCIN1 = 15.03.99; N2, 2d2 = 15.09.97,
SSCIN2 = 10.02.99: Corrected SSCIN2-Corr = 15.03.99 instead of 10.02.99) (Or: If 2d2>2d1 and
SSCIN2<SSCIN1 then SSCIN2=SSCIN1). Negative processing time means that a later network
had been examined before an earlier network was received by the SSC.
2)
SSC-2C: SSC examination processing time (SSC-C) corrected for corrections of captured
data after the network has been declared ready for examination.
The above results are below expectation. For the processing time, this is due to an exceptionally
high number of coordination requests received on a particular day in 1998 (and particularly the peak
in May 1998). For the processing rate, this is due to a lower than expected available staffing level
(34.2 professional staff-months rather than an expected 42.5), staff engagement at WRC-2000,
post-conference analysis, preparation and implementation of immediately needed coordination arc
software tool, preparation of new Rules of Procedure and the ongoing difficulties in the use of
examination software tools and/or SNS database and/or PCs/servers.
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2.3
Modifications to frequency assignment Plans and conversion of allotment Plan
2.3.1
Modifications to frequency assignments of the Appendices S30/S30A Plans
2.3.1.1
Operational Plan for the period 1 January - 7 May 2000 (before WRC-2000)
The Bureau's activities with respect to implementation of Resolution 533(WRC-97) - republishing
and publishing of Appendices S30 and S30A Special Sections - continued until 7 May 2000 (before
WRC-2000). The number of networks published under Resolution 533(WRC-97) during this period
is shown in the table below.
Target for publication
(Administrative Circular CA/77
of 1 March 2000)
Number of days from
1 Jan. to 7 May 2000
(% of the duration)
Published until 7 May 2000
(% of the networks published)
241 networks
128 days
(128/365 = 35 %)
73 networks
(73/241 = 30 %)
Achievement of the objectives foreseen in the 2000 Operational Plan during this period was not
possible due to:
•
involvement in activities relating to IRG, GTE and the replanning feasibility studies;
•
publication of several unexpectedly received Part B Special Section requests;
•
analysis of comments for other networks likely to become eventual Part B candidates as
well as preparatory work for WRC-2000 including preparation of conference documents;
and
•
implementation of Resolutions 53(WRC-97) and 73(WRC-97).
2.3.1.2
During the period of WRC-2000 (Istanbul, 8 May - 2 June 2000)
SNP staff spent considerable time undertaking WRC-2000 activities related to Appendices
S30/S30A including the replanning of the BSS.
2.3.1.3
Operational Plan for the period 3 June - 31 December 2000 (after WRC-2000)
WRC-2000 adopted revised BSS downlink and associated feeder-link Plans for Regions 1 and 3, as
contained in Appendices S30 and S30A (WRC-2000). It also adopted new downlink and associated
feeder-link Lists for Regions 1 and 3, as annexed to Resolution 542 (WRC-2000).
In accordance with resolves 2, 3 and 4 of Resolution 533 (Rev.WRC-2000), the Bureau is to review
the requirements for coordination of submissions received under Appendices S30/S30A including
those which were previously published in the Special Sections annexed to the Bureau's WIC or
IFIC.
The 2000 Operational Plan did not cover the implementation of the decisions adopted by
WRC-2000 and in particular, resolves 3 and 4 of Resolution 533 (Rev.WRC-2000). The revised
Operational Plan, as published in CA/77(Rev.) of 25 September 2000, underestimated the amount
of preparatory work to be done before starting the implementation of resolves 3 and 4 of Resolution
533 (Rev.WRC-2000). Of the 60 networks envisaged to be treated, no networks were published
under Resolution 533 (Rev.WRC-2000).
Achievement of the objectives foreseen during this period was not possible due to the following
activities that were underestimated or unexpected:
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1)
Rules of Procedure
Based on the views expressed by Working Parties 1A, 4A and 6S, an information document was
prepared for the 21st RRB meeting relating to the implementation of the revised and new sharing
criteria and methodology adopted by WRC-2000 under Appendices S30 and S30A, as well as on
the required alignments of Appendix S4 (WRC-2000) with Annex 2 of Appendices S30, S30A and
S30B. A document relating to the partial processing of Part B networks was also prepared for that
meeting.
In addition, the Bureau revised the existing Rules of Procedure and prepared nine draft revised or
draft new Rules of Procedure relating to Appendices S30 and S30A. They were published in
Annexes to Circular Letter CCRR/8 dated 30 November 2000. The Bureau further reviewed the
draft list of required actions with respect to the current Rules, together with a proposed schedule for
future RRB Meetings.
As a result of RRB conclusions, several unforeseen software adjustments were necessary which
delayed the implementation of Resolution 533 (Rev.WRC-2000).
2)
a)
b)
3)
a)
b)
c)
d)
e)
f)
g)
h)
Software development and database preparation:
Specification of requirements and testing of relevant ITU software applications for the
implementation of new protection criteria and methods adopted by WRC-2000.
Preparation of detailed requirements on the modification of the SNS-SPS Database
Structure in order to take into account WRC-2000 and RRB decisions with respect to
Appendices S30/S30A data items, as well as integration of the WRC-2000 Plans and the
Lists into the SNS-SPS database.
Other activities
Editing the Final Acts.
Part B Special Sections were published for the 35 satellite networks included in the
Regions 1 and 3 Lists (WRC-2000), three new networks requested by administrations and
two networks included in the Plan at WRC-97 but not included in the Regions 1 and 3
Plans or Lists at WRC-2000.
Updating, adding and deleting entries in the GIMS and SNS/SPS databases.
Provision of information to administrations concerning § 4.1.29 of Article 4 of Appendices
S30/S30A (analogue deletion/conversion to digital).
Implementation of resolves 1 of Resolution 533 (Rev.WRC-2000) (see Circular Letter
CR/146 dated 26 July 2000).
Detailed information on the implementation of resolves 2, 3, 4 and 5 of Resolution 533
(Rev.WRC-2000) (see Circular Letter CR/148 dated 30 August 2000 and its
Corrigendum 1).
Updating of the Reference Situations for the Appendices S30, S30A and S30B Plans and
Lists due to new versions of GIMS and MSPACEg software applications (see Circular
Letter CR/153 dated 15 December 2000).
Submission of a draft contribution to WP6S/SRG-10 regarding the future implementation
of Recommendation ITU-R BO.1293.
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The table below provides a summary of the networks published after WRC-2000.
2.3.2
Provision
Estimated
Published
Resolution 533 (WRC-2000)
60
0
Part B
0
40
Processing of submissions received by the Bureau under the allotment Plan contained
in Appendix S30B
Key Performance Indicator: It was expected that 11 networks would be treated during 2000
taking into account a 30 day "period of adjustment" of technical characteristics introduced in the
new Rules of Procedure. Nevertheless, should any subregional system in process have successfully
completed the procedure of Article 6, the above-mentioned objectives (processing 11 networks)
might not be achieved due to the 60 days time-limit for comments in relation of subregional system
and the processing of subsequent networks.
Implementation of planned KPI in 2000. As mentioned above, it was expected that 11 networks
should be treated during 2000. In effect, two subregional systems were successfully treated (the
procedure of Article 6 was completed) with preparation of related Weekly Meeting documents and
Circular Telegrams, inclusion of the systems in the List of assignments and corresponding update of
the files of Appendix S30B on the ITU website and on TIES.
The expected Key Performance Indicator was not met. The main reason is explained above. In
addition to this explanation, other important tasks related to the activities listed above were
performed during 2000 in order to prepare for the treatment of the networks in 2001:
1)
Finalization of the Rule of Procedure on the use of APS4 in lieu of Annex 2 to Appendix
S30B for submission of notices in application of Appendix S30B.
2)
Alignment of the APS4 data elements with those of Annex 2 to Appendix S30B.
3)
Update of Reference Situation of Appendix S30B due to new versions of GIMS and
MSPACE software.
4)
Start of the work related to the inclusion of the Appendix S30B data into the integrated
SNS/SPS database. Review and modification of the SNS/SPS database structure taking into
account the APS30B specific data items as per the new APS4. In addition to that, start of
the work related to the development of validation rules including possible pre-validation
checks.
2.4
Notification for recording in the Master Register
Tables 2.4.1 and 2.4.2 provide the number of notifications pertaining to satellite networks, and the
number of notifications pertaining to earth stations captured examined and published during the
year 2000.
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TABLE 2.4.1
Notifications pertaining to satellite networks
Month
Outstanding
from
previous
quarter
Received
during
month
Captured
during
month
Declared
complete
and
published
in Part I
Published
in Part III
Cases
treated
in Part
II and
Part III
Published
in Part II
Backlog
networks
Treatment
delay
(weeks)
Jan
206
13
1
4
1
0
1
214
139
Feb
16
9
4
8
2
10
206
118
Mar
4
5
12
6
4
9
199
120
5
8
6
5
6
9
194
134
May
20
7
11
7
5
7
207
114
Jun
15
16
11
4
2
4
219
124
3
15
18
6
6
10
212
104
Aug
14
18
11
10
2
10
216
118
Sep
6
5
13
10
4
10
209
96
5
21
23
13
12
18
196
108
Nov
4
13
6
5
0
5
195
112
Dec
13
4
10
2
2
3
206
116
TOT
118
122
129
77
45
96
Apr
Jul
Oct
199
219
209
TABLE 2.4.2
Notifications pertaining to earth stations
Month
Outstanding
from
previous
quarter
Received
during
month
Captured
during
month
Declared
complete
and
published
in Part I
Published
in Part III
Cases
treated
in Part
II and
Part III
Published
in Part II
Backlog
(earth
stations)
Treatment
delay
(weeks)
Jan
279
32
0
0
4
2
6
303
129
Feb
29
0
2
4
3
5
318
119
Mar
37
2
0
10
1
10
342
121
43
1
5
11
13
16
334
122
May
21
2
20
7
13
18
337
114
Jun
26
3
3
9
2
9
354
100
11
14
9
12
8
15
350
89
Aug
10
20
15
6
5
7
353
100
Sep
18
9
1
2
6
7
362
108
18
13
19
5
1
5
375
103
Nov
18
21
1
10
1
11
382
102
Dec
7
55
5
2
2
3
386
109
TOT
270
140
80
82
57
112
Apr
Jul
Oct
342
354
362
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This part of space services activities consists of: data capture, data completion and data validation
of incoming requests, regulatory and technical examination (if applicable) of notified cases under
Article S11, preparation of the finding documents for the weekly circular meetings, preparation of
the documents on the results of examination.
In the Operational Plan, a rate of 25 to 30 cases per month (for data validation and data capture) and
a rate of 20 cases per month (for publication in Parts II and III) were foreseen. The rates achieved
during the reporting period were eight space networks and nine earth stations per month. This is due
to fewer resources being available than were originally estimated.
The resources allocated were 15 professional and 37 general service staff-months.
The performance with respect to Key Performance Indicators in the 2000 Operational Plan for
examination (in SSC) is indicated in the table below.
Table Performance Indicator
No. of space stations
No. of earth stations
Target (2000 Operational Plan)
135
200
Examined
100
116
74.1% (<100%)
58% (<100%)
Ratio between cumulative performance and
target
2.5
Due Diligence
2.5.1
Non-planned service networks
Objective: On the assumption that the allocated resources for 2000 could be maintained, then the
goal to publish due diligence information within one month from the date of receipt as mentioned in
Resolution 49, Annex 1 paragraph 8, was hoped to be reached at the end of 2000. This goal was
dependent on any WRC-2000 decisions concerning eventual modifications to Resolution 49, and
would have to take account of the expected workload for the treatment of due diligence information
related to networks recorded in the MIFR for which information was to be submitted no later than
21 November 2000 (Resolution 49 resolves 3 refers). An intermediate goal was to make available
for WRC-2000, information pursuant to Resolution 49 for all satellites brought into use prior to
1 May 2000.
Performance: The Bureau completed the task of analysing information for the networks within the
scope of resolves 3 of Annex 1 to Resolution 49 and recorded in the MIFR by 22 November 1997.
A total of 168 networks relating to 16 administrations were identified and, where the information
was found incomplete or missing, the responsible administration was requested to provide the same
by 21 November 2000. The replies received from administrations are being analysed and the
database is being updated accordingly.
Letters were addressed to 20 Administrations for 78 satellite networks with planned dates of
bringing into use between 1 November 2000 and 30 June 2001. The Bureau continues to publish
complete due diligence information in the corresponding special sections. Twenty-one special
sections were published during the period.
The goal to publish due diligence information within one month from the date of receipt by the first
quarter of 2001 is being maintained. By the end of 2000, all the necessary actions with a view to
eventual cancellation of defaulting networks, with a date of bringing into use up to 31 October
2000, had been initiated.
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These tasks have involved ten professional and two general service staff-months (less than
anticipated).
2.6
Software development for the processing of space notifications
In general, the discussions and decisions taken at the World Radiocommunication Conference
(WRC-2000) held in Istanbul in May 2000 had a significant impact on the work done by IAP in the
context of software development for the processing of space notifications (item 2.6 of the ITU-R
2000 Operational Plan). Among the activities listed in the 2000 Operation Plan, the following were
accomplished:
a)
A software package to validate the space notice forms was made available by May 2000 on
the ITU-R's web page. Further work was done on this software during the remainder of the
year in order to improve user-friendliness and eliminate errors.
b)
The publication (SpacePub) and db-query (SpaceQry) software packages were enhanced to
cover all notice forms (other than those for the Space Plans) relating to the electronic
publication of space data.
c)
Among the improvements identified, the following was carried out:
• substantial work was done in optimizing the Appendix S8 (29) software in order to
reduce the time taken for the analysis and this effort continues.
d)
Following WRC-2000, a number of tasks were identified resulting from the conference
decisions:
• work started on reviewing the database structure and design in order to integrate the
new data elements and the suppression of Annex 2 from the Appendices introduced by
the conference;
• the earth station coordination software (Appendix S7 (28)) has been modified to take
account of the newly adopted criteria;
the revised Article S21 (arc concept and calculation of T/T separately for up- and
downlinks) in the Appendix S8 (29) software and other newly adopted examination
criteria have been implemented;
• major modifications have been incorporated into the Mspaceg and related software.
As anticipated, more than 35% of the available resources were allocated to carry out
activities related to the cutover of the SNS production system from the Siemens to the
client-server environment. The activities included production support, maintenance, user
training and support.
•
e)
Due to the requirements of WRC-2000 and in response to other urgent demands from the SSD
users, a number of activities were carried out that were not listed in the ITU-R Operational Plan for
2000.
1)
Many additional developments were done in view of the BSS replanning at WRC-2000, in
addition to the main replanning tool Mspaceg and related software, as required, new
features have been introduced in GIMS (a.i. for elliptical and composites beams, for new
antenna patterns) and the compatibility analysis with other services amended as required.
2)
Many additional queries were added to SpaceQry at the request of the Space Services
Department to assist them in the processing of space notices. A user guide was produced
for SpaceQry in PDF and HTML formats; it is available from the SpaceQry web pages,
which were improved to include pages for documentation and interim updates.
3)
The facility to capture and publish notices submitted under ApS4/V (API not subject to
coordination) was added to SpaceCap and SpacePub.
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4)
5)
6)
7)
The SpaceCap software was improved with a "new look" and a context sensitive help
facility was added to it.
A utility was developed to correct electronic notifications prior to their loading into the
Ingres database. Additional features are added continuously based on the experience in
handling electronic notifications.
The web-based query facility - SNS Online - was made a free service for TIES users as of
1 May 2000; substantial work was done on it over the year; among the improvements were
a redesign of the web pages and the ability to download a satellite network/earth station.
SNL Part A reports have been produced as well.
As foreseen in the Operational Plan some 180 professional staff-months and ten general service
staff-months were dedicated to these activities.
2.7
Resolution 4 - Period of Validity of GSO Assignments
Objective: During 2000, publication of routine requests for extension were to be effected within six
weeks of receipt.
Performance: The ground work (setting up the appropriate database) has been completed and the
first batch of correspondence covering networks requiring action by 15 October 2000 has been
dispatched. Analysis of the responses received is pending.
2.8
Resolution 53 - Updating of the remarks columns of the BSS Plan
WRC-2000 noted the completion of the tasks related to the implementation of Resolution 53
(WRC-97). Due to the adoption by the conference of the new WRC-2000 Regions 1 and 3 Plans in
Appendices S30/S30A, a new Resolution 53 (Rev.WRC-2000) was developed.
2.8bis Implementation of Resolution 53 (Rev.WRC-2000) - compatibility between the new
Plans and other services and with the Region 2 Plans
WRC-2000, in adopting the revised Regions 1 and 3 Plans, also revised Resolution 53
(WRC-2000).
Resolves 2 of the revised Resolution 53 (WRC-2000) instructs the Radiocommunication Bureau to
publish a Circular Letter which includes the results of a compatibility analysis (between the
WRC-2000 Regions 1 and 3 Plans in Appendices S30 and S30A and other services having primary
allocations in the planned bands in all three Regions and with the Region 2 Plans) and the entries in
the "Remarks" column of Article 9A of Appendix S30A and Article 11 of Appendix S30.
Resolves 4 of the same Resolution instructs the Bureau to publish a second Circular Letter with a
modified "Remarks" column based on comments from administrations, if any.
This Resolution further instructs the Director of the Radiocommunication Bureau to include the
results of this analysis in the Director's report to the next World Radiocommunication Conference
(WRC-03) which will be considered under agenda item 1.35 by that Conference.
Activities relating to the implementation of this Resolution include:
1)
data capture, validation and preparation of files;
2)
testing of related software;
3)
technical and regulatory examination;
4)
administrative actions and correspondence;
5)
overall management.
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In order to implement Resolution 53 (Rev.WRC-2000), all FSS networks for which the Bureau has
received the complete Appendix S4 coordination data before 31 July 2000 should be captured,
validated and thus ready for technical and regulatory examination.
On the basis that the initial capture and validation of the satellite networks will take place in 2001, it
is expected that the main implementation activities relating to Resolution 53 (Rev.WRC-2000) will
take place in 2002.
2.10
Cost recovery
Following Decision 482 of the Council, the Bureau sent Circular Letter CR/139 in March 2000 to
all administrations regarding the administrative arrangement for the implementation of cost
recovery for satellite network filings. In May 2000, the first batch of invoices was issued for the
publication of APIs of non-GSO networks that do not require coordination (category 1). By the end
of 2000, a total of 61 invoices for category 1 had been issued. A total of CHF 56 200 for 36
invoices has been received, and five invoices have been cancelled under the provision for free
entitlement. Payments for nine invoices from five administrations are in arrears.
Due to the backlog situation, there were no publications of coordination requests, cases under
APS30/APS30A, nor cases under APS30B (categories 2-9) in 2000 that are subject to cost recovery.
A system of coordination within the Finance department with regards to the issue of invoice and the
tracking of payment has been set up. The Bureau regularly publishes a list of outstanding invoices
in the BRIFIC CDROM and on the ITU website.
The resources allocated were six professional staff-months.
2.12
Resolution 51 (resolves 1 and 2) - Obligation of initiating coordination within certain
deadlines
A procedure has been implemented to ensure that administrations are indeed given the three-month
advance notice specified in No. S95.D. The cases requiring actions following the RRB-23 decisions
in the matter have been processed accordingly and the involved administrations informed.
SSC has so far dispatched all appropriate reminders for networks requiring commencement of
coordination up to 1 April 2001.
2.13
Resolution 46 - Coordination Progress Reports in accordance with Circular Letter
CR/104
RES46/C publications
by 2d-date
RES46/D published
Prior to 18.11.95: 232
Preliminary: 317
After 18.11.95:
Final:
Total:
551
783
Pending analysed cases
85 networks
"Backlog"
372 networks
9
326
In the light of ADD S9.53A, ADD S11.44.1 adjusted at WRC-2000 (obligation of notifying) and
the experience gained from application of the Circular Letter CR/104 procedure, a new approach
will need to be developed. SSC is in the process of finalizing proposals in this regard.
Additionally, with respect to the BSS, a review has been undertaken in connection with the
application of S23.13 to non-planned BSS networks (exclusion from service area requests).
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2.14
Implementation of Resolutions of WRC-2000 dealing with space matters
In response to WRC-2000 Resolutions, and in addition to other activities already reported, the
following was undertaken in respect to Resolution 55:
•
By virtue of the provisions of resolves 1 and 2, with effect from 3 June 2000, to apply the
coordination arc approach (Circular Letter CR/155 refers).
•
By virtue of the provisions of resolves 5, with effect from 3 June 2000, all notice forms
(APS4/II and III), radio astronomy notices (APS4/V) and API (APS4/V and VI) and due
diligence information (Resolution 49) for satellite networks and earth stations are submitted
in electronic format. In order to meet the objectives of Resolution 55, administrations are
asked to use the validation software in order to complete the data submitted (Circular Letter
CR/144 refers).
3
Terrestrial Services
During the year 2000, the Bureau's activities with respect to terrestrial services were focused on the
development and testing of the new software tools for the processing of notices for terrestrial
services (TerRaSys), bearing in mind that the former processing system (FMS) was phased out at
the end of the year 1999, due to the incompatibility of the ITU mainframe configuration
(Siemens/IDMS CA) with the Year 2000 requirements. However, due to the delays in the delivery
of some of the components of the new software, the Bureau was unable to follow the standard pace
of processing and examination of frequency assignment notices for stations in some terrestrial
services and some backlog is being gradually accumulated. As a remedial measure, the Bureau
implemented some provisional arrangements (development of software for off-line data capture and
for provisional publication of the notices "as received", etc.), which allow administrations to be kept
informed on their and other administrations' submissions and which would also enable quicker
elimination of the accumulated backlog once the relevant operational tools become available. It is to
be noted that special arrangements have been implemented in the areas where Bureau's involvement
is essential (e.g., publication of special sections in the context of frequency coordination and plan
modification procedures for BC/BT services in the VHF and UHF bands), especially in the areas
with a high volume of transactions, thus minimizing the impact of the incomplete BR software on
administrations' rights.
3.1
Coordination requests pertaining to terrestrial services
Table 3.1-1 indicates the activities related to coordination requests (under S9.21) pertaining to
terrestrial services. All requests were processed within the statutory time-limits and the resources
used were within the forecasts indicated in the Operational Plan (two professional staff-months).
This activity is being performed outside TerRaSys.
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TABLE 3.1-1
Coordination requests
Procedure
Expected input (OP-2000)1
100
Received notices during 2000
8
Examined notices in 2000
14
1
3.2
S9.21
The expected input relates to the figures indicated in the Operational
Plan for the year 2000.
Plan modification procedures for terrestrial services
Tables 3.2-1 and 3.2-2 summarize the activities related to plan modification procedures pertaining
to terrestrial services. In addition to the standard examination procedures, the Bureau undertook a
review concerning the current status of various administrations with respect to the Regional
Agreements that govern the use of some of the frequency bands for different services in the
respective planning areas. Appropriate multi-address letters were sent to the concerned
administrations with a view to clarifying their status in respect to the concerned Regional
Agreements and with a view to preparing appropriate Rules of Procedure, if required. The following
salient points need to be emphasized:
•
The backlog related to examination of the notices governed by the VHF/UHF broadcasting
agreements (and the publication of the relevant special sections) is being gradually
eliminated, following the delivery of some of the software tools. However, some of the
examination modules are still unavailable (e.g., updating of the reference situation in the
bands governed by the GE84 Agreement), and this lack of essential modules prevents
publication of GE84 cases in Part A (initiation of the plan modification procedure); the
backlog in this component dates back to March 1999.
•
Due to the lack of operational tools, no notice was either captured or examined in the bands
governed by the GE75 and RJ81 Agreements. Alternative measures have been undertaken
to allow for early treatment of the relevant notices outside TerRaSys on a provisional basis.
These measures will be implemented in early 2001.
•
No new notices were received, in 2000, in the bands governed by Appendices S25 and S26
of the RR, nor in the bands governed by the GE85 Agreement. BR applied the relevant
steps of the procedures, for the active cases under AP S25 and GE85, within the statutory
limits and there is no backlog in this regard as far as the BR examination is concerned. For
GE85, 17 cases were completed outside TerRaSys.
•
The resources used were somewhat higher (50 professional and 40 general service staffmonths) than the forecasts indicated in the Operational Plan (35 professional and 20 general
service staff-months), mainly due to increased involvement in testing of the software tools.
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TABLE 3.2-1
Submissions under plan modification procedures (BC/BT services)
Procedure
ST61
GE75
RJ81
GE84
GE89
Expected input
2 000
80
60
2 000
200
Received notices
1 791
136
18
3 033
255
1 791
0
0
3 033
255
Satisfactory
Unsatisfactory
Unsatisfactory
Satisfactory
Satisfactory
0
60
48
0
0
139
0
0
0
263
452 (48 weeks)
67
38
2 121 (101 weeks)
20 (3 weeks)
636
0
0
2 460
57
944 (48 weeks)
29 (60 weeks)
14 (48 weeks)
484 (78 weeks)
27 (3 weeks)
Capture and Validation
Captured notices
Performance indicator for data
capture
Backlog (weeks)
Publication
Published notices (Part A)
Notices awaiting publication
in Part A
Published notices (Part B)
Notices awaiting publication
in Part B
TABLE 3.2-2
Plan modification procedures (other than BC/BT)
Procedure
AP S25
AP S26
GE85
Expected input
20
10
40
Received notices
0
0
0
Treated cases (including
previous periods)
5 {out of 5}
-
20 {out of 20}
Performance indicator for
examination
Satisfactory
N/A
Satisfactory
Backlog (weeks)
0
-
0
Remaining active cases
5
0
3
Earliest date of receipt
15.05.1998
Examination
22.04.1998
3.3
Notification, examination, recording and other regulatory procedures pertaining to
terrestrial services
3.3.1
Processing of notices under Article S11
Table 3.3-1 summarizes the activities related to notification and other regulatory procedures
pertaining to terrestrial services: The following salient points need to be emphasized:
•
There is no backlog in the data capture of notices pertaining to VHF/UHF broadcasting.
Notices pertaining to LF/MF broadcasting are not captured yet due to lack of operational
tools; alternative measures have been undertaken in this respect and they will be
implemented in early 2001. As far as the notices pertaining to fixed and mobile services are
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concerned, and pending the development of operational tools, alternative measures were
implemented in March 2000 (off-line capture, provisional publication in BRIFIC as a
preliminary acknowledgement of receipt), which will facilitate the smooth elimination of
the backlog once the operational tools are implemented.
There is a slight backlog in the examination of notices pertaining to VHF/UHF
broadcasting (2 364 notices with the earliest date of receipt being 28 July 1999), which is
expected to be eliminated in early 2001. Notices pertaining to LF/MF broadcasting are not
examined yet due to lack of operational tools; alternative measures have been undertaken in
this respect and they will be implemented in early 2001. Similarly, notices pertaining to
fixed and mobile services are not examined yet due to lack of operational tools and pending
the completion of the conversion of the MIFR data from FMS to TerRaSys format (at the
end of December 2000, there were some 68 000 notices to stations in the fixed and mobile
service that were awaiting standard processing and examination with the earliest date of
receipt of 4 January 1999).
The resources used were somewhat lower (70 professional and 90 general service staffmonths) than the forecasts indicated in the Operational Plan (90 professional and 120
general service staff-months).
•
•
TABLE 3.3-1
Notification and other regulatory procedures
Procedure
Art. S11
Art. S12
Res. 300
Rec. 402
Expected input
50 000
20 000
50
30
Received notices
61 062
21 662
0
0
38 702
21 662
N/A
N/A
Satisfactory
Satisfactory
N/A
N/A
4
0
0
0
915
65 369
N/A
N/A
Unsatisfactory
Satisfactory
N/A
N/A
105 (92)
0
0
0
Capture and Validation
Captured notices
Performance indicator for
data capture
Backlog (weeks)
Examination
Examined notices
Performance indicator for
examination
Backlog (weeks)
3.3.2
Processing of notices under Article S12
As indicated in Table 3.3-1, the number of submissions under Article S12 (BC notices in the HF
bands) was within the forecasts indicated in the Operational Plan. The treatment of these notices has
followed the standard pattern (all valid notices received up to two weeks before each publication
could be incorporated in the database and subjected to the appropriate technical examination). The
mandatory notification in electronic format allows for capture and treatment of a large number of
assignments. Eleven CD-ROMs have been published in the year 2000, which contain, inter alia,
HFBC schedules, results of compatibility analysis and the latest version of the HFBC software. As
the compatibility analysis is repeated with every new publication, the number of examinations is
higher than the number of received notices. This activity also comprises exchange of
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correspondence with administrations and regional coordination groups concerning possible
improvements to software, correction of reference tables and presentation of calculation results, and
maintenance of web pages with latest software updates. In the associated activities, staff of the
Bureau participated in the relevant coordination meetings (HFCC, Dubrovnik, February 2000; Joint
HFCC/ASBU/ABU-HF coordination meeting in Kuala Lumpur, August 2000) where they
presented the relevant software, as well as the associated procedures for broadcasting services (see
also Section 10.4).
Performance indicator: Satisfactory. All activities completed in accordance with the schedule
indicated in Article S12. The resources used were somewhat lower (25 professional and five general
staff-months) than the forecasts indicated in the Operational Plan (30 professional and ten general
staff months).
3.3.3
Other regulatory procedures and treatment of monitoring reports
3.3.3.1 As indicated in Table 3.3-1, there was no specific activity in response to Resolution 300
and Recommendation 402. It is to be noted that the specific procedures of Resolution 300 for
NBDP notices in the HF bands were revised by WRC-2000 and these notices are now subject to the
standard procedure of Article S11 as of 3 June 2000. Similarly, there were no specific requests for
application of the procedure of Recommendation 402; however, as no examination is being
performed yet with respect to notices pertaining to fixed and mobile services, the need for the
application of the procedure of Recommendation 402 may be identified at a later stage.
3.3.3.2 In the year 2000, monitoring reports containing 46 765 observations were received from
15 administrations, which were submitted either in paper or in electronic formats. Submissions in
paper format, which represent approximately 40% of the total number of observations received,
were captured and appropriately formatted with a view to posting them on the ITU website together
with the information received in electronic format. The information is available in dBase and Zip
format for internal and external download at: http://www.itu.int/brtpr/monitoring/index.html.
3.3.3.3 In response to the decisions of WRC-2000, the Bureau also initiated special monitoring
programmes in the HF bands allocated to, or adjacent to, the bands allocated to the broadcasting,
maritime mobile and aeronautical mobile (R) services. In response to this programme, the first
phase of which conducted in the period 13 November - 3 December 2000, the Bureau received the
first batch of 649 observations from one administration. The information was processed and made
available for external and internal download at the ITU website.
Performance indicator: Satisfactory. The observation reports were processed and posted on the
Web without delay. The resources used were within the forecasts envisaged by the Operational Plan
(one professional and two general staff-months were used for these activities).
3.4
Application of administrative and operational procedures
In the year 2000, the Bureau handled 14 requests dealing with allocation of series of call signs,
blocks of selective call numbers and Maritime Identification Digits, in accordance with Article S19,
Resolution 13(Rev.WRC-97), as well as ITU-R and ITU-T Recommendations. In this respect, the
following means of identification were allocated to administrations: one call sign series, one block
of coast station identification numbers, one block of selective call numbers for a predetermined
group of ship stations and five MIDs. It is to be noted that all the blocks of ship station selective call
numbers (SSSCN) were exhausted in the first quarter of 1999 and administrations were informed
accordingly through ITU Operational Bulletin (No. 693 of 1 June 1999). Administrations
submitting requests for additional blocks of SSSCN are advised to re-use the same five-digit ship
station selective call numbers for both SFSC and NBDP (where applicable), or to migrate to the
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numerical identification system based on MID and the proposed course of action is generally
accepted.
Assistance and clarifications concerning administrative provisions of the RR were given to several
administrations, as well as to a number of entities outside the administrations (operating agencies,
private companies and general public). Necessary liaison with IMO, Inmarsat/IMSO, ICAO, and the
UN was provided with regard to the application of the ITU treaty texts within these organizations.
A total of 290 communications was exchanged.
The ITU Master List for means of identification has been maintained and updated using the new
Global Administration Database (GLAD).
Performance indicator: Satisfactory. All requests were treated in time. Administrations generally
follow the guidance suggested by BR. The staff resources used were within the forecasts indicated
in the Operational Plan (three professional and eight general service staff-months).
3.5
Implementation of conference resolutions
3.5.1 In its preparation for WRC-2000, the Bureau reviewed all the relevant aspects concerning
the application of regulatory and operational procedures from previous conferences and prepared
appropriate reports to WRC-2000. After WRC-2000, the Bureau evaluated the implications of the
conference decisions and appropriate follow-up activities were initiated in this regard (modification
of the Rules of Procedure, changes to the validation rules, preparation of algorithms for
mass-updates, etc.). Other aspects concerning the application of the decisions from previous
conferences are under ongoing review.
Performance indicator: Satisfactory (all relevant activities initiated in time; no complaint received
from a Member State).
3.6
Software development for processing of terrestrial notifications
Software required to process terrestrial notifications is provided through the services of the
Informatics, Administration and Publications Department (IAP). To this end, the main objective for
2000 was to complete most of the implementation of the new terrestrial application software
TerRaSys that is replacing the old FMS system closed down at the end of 1999 owing to a Y2K
problem with the IDMS database. The following specific software development activities were
planned, for which about 80 professional staff-months were dedicated:
a)
•
•
•
Publication of the BRIFIC:
Inclusion of all services (particularly non-broadcasting services such as fixed, mobile,
aeronautical, etc.) for "beta" testing by administrations during the first quarter of 2000.
KPI - completed ahead of schedule
Availability in Spanish by the end of the second quarter of 2000.
KPI - not done because of changed priorities
On-line availability of incremental changes in the BRIFIC, during the first quarter of 2000.
KPI - completed
b)
A software package to capture and validate all terrestrial notice forms was to be dispatched
to administrations for "beta" testing as it became available during 2000. The availability of this
package would facilitate the submission of all data by administrations using electronic means.
KPI - not done because of changed priorities
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c)
The non-broadcasting (i.e. fixed, mobile, aeronautical, etc.) portion of TerRaSys was to be
ready for "beta" testing with respect to notices received after 1 October 1999 as follows:
•
Receipt of electronic notices, validation and publication in Part 1 of the BRIFIC, of all
notices received (paper and electronic), by the end of the first quarter of 2000.
•
Examinations and publication in Parts 2 and 3 of the BRIFIC, by the end of the third
quarter of 2000.
KPI - work is continuing. Work on FXM in 2000 was significantly delayed because of
necessary changes in the FM/TV portion.
d)
•
•
The LF/MF portion of TerRaSys was be ready for "beta" testing as follows:
Receipt of electronic notices, validation, publication in Part 1 of the BRIFIC by the end of
the second quarter of 2000.
Examinations and publications in Parts 2 and 3 of the BRIFIC, and Parts A, B and C of the
Special Sections, by the end of 2000.
KPI - not done because FXM has a higher priority; FXM is not yet finished.
e)
A significant number of potential improvements have already been identified in order to
provide better system performance. These modifications were to be incorporated into TerRaSys
throughout 2000 in accordance with the users' priorities.
KPI - these were incorporated (and continue to be incorporated) as discovered, and as requested by
Terrestrial Services Department and administrations.
An estimated 35 per cent of the resources available for the development of TerRaSys was used to
provide support for the production system, carry out maintenance activities and provide user
training and support, both within the Bureau and for administrations.
The users were also involved in these activities, mainly in the beta testing of the delivered software
modules. In the associated activities, users were also involved in testing of the conversion results, in
proposing approaches for correcting the incoherent records, in development of validation rules, in
updating the guidelines to administrations for submission of notices, etc.
4
ITU-R Study Groups and related activities
It should be noted that due to a considerably increased workload resulting from the preparation of
WRC-2000, the Study Group budget was overspent by 16% and the budget allocated to the CPM
was also overspent by 8% (see Document RA-2000/1, Director's Report to RA-2000).
This overspending has affected to a certain extent the achievement of one of KPIs i.e., the
implementation of the SG work programme within the allocated budget.
4.1
Support for regular activities of Study Groups
Table 1 summarizes the workload per Study Group for the year 2000 in terms of Circular letters,
document pages to be processed and produced pages of Supplements to Volumes.
It should be noted by the figures in Table 1 that the number of documents and document pages
produced in the year 2000 in many cases, largely exceeds the forecasts. This increased workload
should be attributed to a great extent to the preparation for WRC-2000.
Apart from the already mentioned considerations on budget overspending, all the remaining KPI(s)
listed below were achieved:
•
Satisfaction of SG participants as to: meeting organization, information and documentation
availability, quality and accessibility of final output material.
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•
•
Work programme and Recommendation production achieved with allocated staff and
within allocated budget within the specific time frame.
85% of all contributions posted electronically within 24 hours. (This KPI was greatly
exceeded since nearly 100% of contributions were posted within 24 hours.)
Areas where difficulties were encountered were related to document production for some SG and
WP meetings. They may be summarized as follows:
a)
At WP meetings with a large attendance and a heavy number of contributions, delays have
been encountered in the production and timely availability of paper copies at the meeting. This
difficulty was also due to the late submission of bulky documents which were electronically posted
within the time-limits but which caused congestion in the reproduction services.
b)
Difficulties have also been encountered in the production of contributions from WPs
addressed to the immediately following meetings of the full SG. In some cases, it was not possible
to have the minimum lead time normally requested by the Common Services Department of the
General Secretariat for document production and distribution and to have all the documents
available at the opening of the SG meeting.
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TABLE 1. 1
Study Group
Estimat. Effect.
Number of Documents
Document pages
Supplement pages
280
3
Diff.
Estimat.
4
Effect.
Diff.
410 +46%
315
249
+26%
2800 4789 +71%
1960
2572
+31%
200
WORKLOAD PER STUDY GROUP
144 -28%
500
–
-100%
Estimat. Effect.
210
6 (10 + 11 until June 2000)
Diff.
Estimat.
Effect.
Diff.
518 +41%
441
653
+48%
3500 6546 +87%
7700
9240
+20%
2100
369
-82%
450
364 -19%
7
Estimat. Effect.
245
8
Diff. Estimat. Effect.
381 +56%
2100 3244 +54%
100
–
-100%
630
9
Diff.
830 +32%
7000 9036 +29%
600
–
-100%
Estimat. Effect.
315
Diff.
359 +14%
2800 3204 +14%
300
–
-100%
Note: The above figures refer to documentation for SGs, WPs, TG, etc. In the case of SG documents and circulars, currently published in E/F/S, only the figures related to the English version
have been included.
Additional Workload
Estimat.
Effect.
79
No. of Circular Letters
Pages of Circular letters
390
No. of other documents (ADM, etc.)
300
2260
Other document pages
Total No. of documents
Total No. of pages
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Diff.
370
1500
379
+2%
2656 +77%
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4.2
Special Committee on regulatory/procedural matters
At the CPM and CVC meetings in Istanbul, 5-8 June 2000, the Special Committee on
Regulatory/Procedural Matters (SC) organized its work for the period 2000-2002 in preparation for
WRC-03 establishing four Rapporteur Groups.
E-mail reflectors have been established by the Secretariat to facilitate the work.
4.3
Support for Conference Preparatory Meeting (CPM-00)
Documents were prepared including an updated schedule of meetings for 2000 and 2001, and
reservation of relevant rooms in Geneva. Additional documentation to be considered at the meeting
of SG Chairmen and Vice-Chairmen was prepared to allocate preparatory work to the relevant
Study Groups in the forthcoming period. These activities, even if successful, encountered some
logistic problems since they were run in parallel to WRC work.
4.4
Support for the Radiocommunication Assembly (RA-2000)
Table 2 summarizes the workload.
Circular letters
1
Circular letter pages
50
Documents
125
Number of pages
768
The supporting activities have been considered successful by RA participants. The key performance
indicator (as set up during the preparatory work) to produce a CD-ROM on the last day was met
with only an eight-hour delay due to the late approval of relevant Resolutions. However, paper
copies were made available within the target time-limit.
4.5
Support for Study Group Chairmen and Vice-Chairmen meeting (June 2000)
(See Section 4.3 above.)
4.6
Assistance to third parties in the domain of the Study Group mandate
This activity has been performed within limited available resources. It should be noted that the
workload for the SG Counsellors has considerably increased over the last few years due to the
preparation for WRCs.
As a consequence, lower priority has been attributed to this activity.
5
Rules of procedure, review of findings and special studies
In 2000, a number of modifications or additions to the Rules of Procedure were considered, as
necessary, by the Radio Regulations Board (RRB), which met three times during the year. In
particular, revisions and additions were made to the Rules of Procedure following WRC-2000, in
order to clarify the application of some provisions agreed at the conference for immediate
application. In the period following WRC-2000 the Bureau has been preparing a number of
revisions to the Rules of Procedure for consideration by the RRB in accordance with a programme
established by the Board for the latter months of 2000 and for 2001, prior to the entry into force on
1 January 2002 of the Radio Regulations as revised by WRC-2000.
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During 2000, the RRB considered eight requests from administrations for review of findings by the
Bureau. No special studies were undertaken.
An estimate of three professional and one general service staff-months resource was expected in
respect of ad hoc reviews of the Rules of Procedure. In the end result the work involved three
professional staff-months and 15 general service staff-months.
6
Radiocommunication Advisory Group (RAG)
The RAG met in January 2000. In accordance with its mandate, RAG reviewed the priorities and
strategies for ITU-R Sector. It reviewed the draft operational plan for the year 2000 and formulated
specific advice in this regard. It considered twenty-nine submissions, with a particular emphasis on
the subjects being placed on the RA-2000 and WRC-2000 agendas. It continued to consider ways of
improving the ongoing processes associated with WRCs and CPMs and, in this connection, it
created a correspondence group which is expected to give further consideration to these issues and
present its report to RAG-2001.
Performance indicator: Satisfactory (all activities completed in time; satisfaction has been
expressed by Member States). The staff resources used were within the forecasts indicated in the
Operational Plan.
7
Seminars and conference preparation
7.1
Radiocommunication Bureau seminars
The Bureau organized the regular biennial BR Seminar in Geneva (November 2000), with a record
participation of 400 participants, as well as the Regional Seminar in Islamabad (Pakistan, April
2000). Some 55 documents were prepared in the languages required (35 documents in English,
French and Spanish, 20 documents in English only).
Performance indicator: Satisfactory (all activities completed in time; satisfaction has been
expressed by Member States). The staff resources used were within the forecasts indicated in the
Operational Plan.
7.2
Preparation for and participation in RA-2000 and WRC-2000
The Bureau organized the WRC-2000 preparatory meeting for African countries (Abidjan,
28 February - 3 March 2000). All documents were prepared in time and dispatched in advance to
the host country.
In the extensive preparatory activities for WRC-2000, staff of the Bureau also participated in
several conference preparatory meetings organized by other organizations. In addition, several
reports were prepared for WRC-2000.
Several staff members participated in RA-2000 (Istanbul, 1-5 May 2000) and WRC-2000 (Istanbul,
8 May - 2 June 2000) as part of the secretariat, as well as in the immediate post-conference
activities (including preparation of the Final Acts).
After WRC-2000, the BR staff evaluated the implications of the Conference decisions for the BR
activities and appropriate follow-up activities were initiated in this regard (modification of the
Rules of Procedure, changes to the validation rules, preparation of algorithms for mass-updates,
etc.).
Performance indicator: Satisfactory (all activities completed/initiated in time, as required).
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8
Development of BR publications
8.1
Regulatory publications (including publication of service documents)
8.1.1 In 2000, the preparation of the regulatory publications was determined by the change of the
database systems, bearing in mind the replacement of the Siemens IDMS database with Ingres.
Despite some difficulties (problems related to the ongoing software development, failures of some
software modules and the ITU network itself), the production followed the standard pattern, as
foreseen in the Operational Plan.
8.1.2 With regard to the basic regulatory publication, the "BR International Frequency
Information Circular" (BRIFIC on the CD-ROM), which represents a consolidated regulatory
publication in pursuance to the Radio Regulations and various Regional Agreements, twenty-five
regular issues were published in 2000 on a bi-weekly basis (starting with No. 2410 dated 10 January
2000). It is to be noted that, as far as terrestrial services are concerned, each IFIC contains the
complete and the permanently updated IFL, the updated versions of the terrestrial frequency
assignment plans, as well as details on the transactions in progress. It also contains the permanently
updated Preface, as well as software for validation of notices to terrestrial services. However, the
data concerning FXM notices was included only for testing purposes, pending the approval of the
conversion from FMS into TerRaSys format. In further developments, the BR also established a
website which contains extracts from the CD-ROM, comprising only the incremental changes in the
last edition of BRIFIC compared with the previous one.
8.1.3 With regard to service documents, whose production was also transferred from the
IDMS-based mainframe computer to a client-server configuration, publication took place in
accordance with the operational plan, notably:
•
List IV (Coast stations): one full edition (17th) and one supplement, 1 040 pages
•
List V (Ship stations): one full edition (40th) and three supplements: 4 459 pages
•
List VI (Radiodetermination and special service stations): one full edition (14th) and one
supplement: 1 062 pages
•
List VIIA (Call signs and numerical identities used by the maritime service): four
supplements: 1 261 pages
•
List VIIB (Other call signs): one supplement: 24 pages
8.1.4 In addition to the standard treatment of notifications from administrations related to the
above publications, activities were also undertaken related to the publication of the relevant
information in the ITU Operational Bulletin. The Bureau also continued to maintain and to update,
on a regular basis, the maritime accessible ship-station database (MARS). As requested by
Resolution 340 (WRC-97), additional search and rescue information has been incorporated in
MARS and appropriate arrangements were established as to the access to these additional data from
authorized users. Administrations were informed accordingly through Circular letter CM/10 dated
19 July 2001.
Performance indicator: Satisfactory (all activities completed in time; no complaint received from
users). The staff resources used (23 professional and 90 general service staff-months) were
somewhat higher than the forecasts indicated in the Operational Plan (13 professional and
60 general service staff-months), due to the increased involvement in the activities related to the
publication of the BR IFIC.
8.2
Other publications
See Document RAG2001-1/5.
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9
Assistance to Members
In 2000, the Bureau continued to provide various kinds of assistance to administrations, as listed in
paragraphs 9.1 to 9.4 below.
Performance indicator: partially satisfactory (some requests could not be completed in a reasonable
timeframe, due to the heavy workload associated with testing of different parts of TerRaSys, as well
as due to unavailability of some software tools under TerRaSys; however, no complaint has been
received from administrations). The staff resources used were within the forecasts indicated in the
Operational Plan.
9.1
Specific assistance to administrations of developing countries
The Bureau organized one Regional Seminar in Islamabad (Pakistan, April 2000), one preparatory
meeting for WRC-2000 (Abidjan, February/March 2000), as well as the regular biennial Seminar in
Geneva (November 2000). Participants from developing countries were granted fellowships for
these Seminars, at which a wide range of issues was presented, including issues related to national
spectrum management. Appropriate software modules were distributed to support the activities of
national spectrum management units within these administrations. In addition, specific missions
were undertaken, either at the request of the administrations concerned (e.g., participation in the
ASBU Seminar in Damascus, Syria, July 2000) or at the request of the BDT (participation in BDT
Seminars in Nairobi (November 2000) and Dakar (November 2000)).
9.2
Treatment of cases of harmful interference
In 2000, the Bureau continued with the special monitoring program referred to in Resolution 205.
Some 35 reports were received in this regard concerning 55 unauthorized emissions. As a result of
the Bureau's actions, 20 unauthorized emissions have ceased.
In addition, the Bureau dealt with 126 cases of harmful interference in 2000, 92 of them being new
cases, and with 17 cases of special assistance to administrations. During 2000, 44 cases have been
closed.
9.3
Special assistance on coordination, notification and plan modification procedures
In 2000, the Bureau provided assistance to administrations in relation to the application of various
regulatory procedures. Detailed calculation results and test calculations in the framework of the
regional agreements GE75, GE84 and GE89 absorbed some four person-months, while the
assistance in the framework of Article S12 (HFBC) absorbed eight person-days.
9.3.1
Space stations
While all requests for assistance must be addressed immediately and followed up in a timely
fashion, attention is drawn to the fact that the number of requests is regularly increasing. Bearing in
mind the increasing number of planned satellite networks notified to the Bureau, their greater
complexity (notably non-GSO system compatibility with terrestrial networks, Resolutions 33 and
46) and the constantly increasing number of administrations involved in space communications, this
trend will most certainly continue. Over 40 cases involving correspondence with over 80
administrations have been analysed and action is proceeding. The number of active cases at end
2000 stands at 19.
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9.3.2
Earth stations
During this Quarter SSC received requests for 14 cases of assistance for earth stations. Thirty-nine
cases were in process during the fourth quarter. The Bureau also prepared and provided the
transmitting coordination contour for all of the 36 earth stations, which are already recorded in
MIFR operating in bands allocated for bidirectional use (Circular Letter CR/150).
Performance indicator: It was envisaged that 60 cases of assistance could be expected. There were
76 cumulative completed cases up to the end of year 2000. The target set by 2000 Operational Plan
was achieved and currently there is no delay in treatment of the cases.
9.4
Assistance to non-Sector Members
Assistance and clarifications concerning regulatory and administrative provisions of the RR were
given to a number of entities outside the administrations (operating agencies, private companies and
general public).
10
Cooperation
10.1
Cooperation with ITU-D
Staff of the Bureau participated in several activities organized by the BDT, including participation
in missions at the request of the BDT in order to assist administrations in various issues related to
spectrum management (see also paragraph 9.1 above).
10.4
Cooperation with international and regional organizations
The Bureau maintained liaison and cooperation with many International and Regional
Organizations, particularly with a view to ensuring effective preparation for WRC-2000 (CEPT,
CITEL, APT, etc). Staff of the Bureau participated in the fifth COMSAR meeting of the IMO
(London, December 2000) as well as in the 14th Cospas-Sarsat Joint committee (London,
June 2000).
Staff of Bureau participated in several meetings concerning the coordination of the HFBC schedules
organized by the regional coordination groups (HFCC, ASBU, ABU) and presented the relevant
software, as well as the associated procedures for broadcasting services.
11
Internal BR services
11.1
Computer support
Some 45 personal computers were upgraded in 2000. This task was performed in cooperation with
the Information Services Department. In addition, software support was provided to the BR staff for
the installation of new applications and to solve general PC problems. These tasks necessitated
15 general service staff-months.
Updating the BR web pages for both information documents and publications is a continuing task
that necessitated five professional staff-months and ten general service staff-months.
11.2
General support
The Document Management Unit, which is responsible for mailing and handling of documents,
administrative and study group circulars, both externally and internally, dispatched over 80 000
pieces of correspondence, documents and circulars from 1 January to 31 December 2000. During
the same period, the mail registry service registered 14 592 incoming and 2 635 outgoing mail.
Other internal BR services consist of: ordering of publications; budget control; human resources;
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logistics and invitations to external events. As far as attendance to ITU-R meetings is concerned,
6 144 delegates were registered during this period excluding those attending the
Radiocommunication Assembly and the World Radiocommunication Conference.
During the year 2000, 28 new Sector Members joined the Radiocommunication Sector but
18 Sector Members denounced their participation, representing a positive trend of about +13%.
Among these new members, 60% are recognized operating agencies of which 18% are satellite
operators. This significant increase is due partly to very important agenda items such as the
allocation of new frequency bands for third generation mobile systems and the agreement on a
broadcasting satellite system plan, both of which were treated by the World Radiocommunication
Conference in Istanbul in June 2000.
__________________
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