'I
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The Urban_League of_Porfiand_______
URBAN PLAZA
10 North Russell Street
Portland Oregon 97227
FAX(503) 281-2612
BOARD OF DIRECTORS
THURSDAY
FEBRUARY 16, 1995
7:30 A.M.
URBAN PLAZA
E. SHELTON HILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUF
AFFILIATE
A UtI d
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. SHELTON HILL CONFERENCE ROOM
THURSDAY
FEBRUARY 16, 1995
7:30 a.m. - 9:00 a.m.
AGENDA
APPROVAL OF MINUTES
REPORT FROM THE PRESIDENT/CEO
Lawrence .1 Dark
REPORT FROM THE CHAIR
Michael Lewellen
DEPARTMENTAL OVERVIEW AND UPDATE
Larry Foltz, Director
Youth and Family Services
COMMITTEE REPORTS
NOMINATING
Faye Burch
FUNDRAISING
Duane Bosworth
PROGRAM AND PLANThTING
Elizabeth Kutza
FINANCE/PERSONNEL
Rian Brown
COMMUNITY RELATIONS/ADVOCACY
Judi Pitre
FACILITIES
James Boehike
URBAN LEAGUE GUILD REPORT
Peggy Ross
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
JANUARY 19, 1995
MINUTES
The Urban League of Portland's Board of Directors Meeting was called to order at 7:40 a.m. by
Michael Lewellen, Board Chair,
Members present: Rian Brown, Faye Burch, Carol Chism, David A. Duran, Kevin Fuller,
Laura Glosson, Elizabeth Kutza, Michael Lewellen, Judi Pitre, Terry Rogers, Terry R. Tracy,
Emmett Wheatfall.
Members absent with excuse:
James Boehlke, Duane Bosworth, James Francesconi, Bryan
Hicks, Charu Nair-Manchanda,, Peggy Ross, Amoy Williamson.
Staff present: Lawrence J. Dark, President/CEO, Cletus B. Moore, Jr., Vice President, Gaylen
Brannon, Brian A. Black, Larry Foltz, Esther Hinson, Brenda Sherman-Sanders, Don Chalmers.
APPROVAL OF MINUTES
THE MOTION TO APPROVE THE MINUTES AS WRITTEN WAS MOVED BY TERRY
TRACY AND SECONDED BY TERRY ROGERS. THE MOTION PASSED.
REPORT FROM THE PRESIDENT/CEO
Introduction of the newest member to The Urban League staff, Brian A. Black, our new Director
of Special Project and Training, who was Mr. Dark's assistant in South Carolina. Already Brian
Black has had a tremendous impact in connection with Dr. Martin Luther King, Jr., CD Release
event which is occurring tonight. Also, the invitations for the Equal Opportunity Day Dinner are
going out tomorrow. His working with Michael Pullen will be a great asset for our 50th
Anniversary and later our Annual Dinner and other fundraising events. (BlO of Brian A. Black
was distributed to Board Members).
The search for Director of Education is progressing, thank you to board members who have given
their recommendations. The first group of applicants was not acceptable. There are 2 possible
candidates under consideration, but because of their college commitment, the requirements for
this position has been restructure to reflect education issues, people of color, advocacy and strong
fundraising and grant writing proposals. We will start interviewing in February.
(Distribution of 2 grant opportunities to Board members). one is Cultural Leadership Program
up to $25,000 from Washington, D.C. and the other is Minority Bar Special Project which is
$45,000, there were 17 applicants. We were one of the 4 selected for review. Thanks to Terry
Rogers for her Letter of Support. This grant is a result of Task Force Report on Racial and
Ethnic Issues in the Judicial System, and is an effort to put people of color in legal positions,
along with administrative position. We have two more grants that are due, one for January 20th
and the other for January 27th.
Board of Directors
Minutes
January 19, 1995
Page 2
REPORT FROM THE PRESIDENT/CEO (Cont'd)
A training session was conducted by The Red Cross at The Urban League for HIV/AIDS, out
of the 7 that attended, 4 were from the staff of the Urban League. Hopefully, this will position
us for county, state and federal monies being provided for people of color in this area.
Governor Kitzhaber has been confirmed to the be Keynote Speaker for The Urban League's
Equal Opportunity Day Dinner. January 30th will be the re-scheduled dinner with the Jewish
organization and the Board of Directors.
A special thanks was extended to the Board members for their help on projects, such as, support
letters, recommendations for filling the position of Director of Education and recommendations
for Advisory Board if we secure the Minority Lawyers Project. I want to go on record saying
Gaylen Brannon is doing a tremendous job.
REPORT FROM THE CHAIR
In order for the Board of Directors to have a more indept picture of the status of the Programs
in the Urban League, twice a year a director from one of the Departments will give a status of
their program.
The board members were reminded of the Oregon Symphony and Coretta Scott King, CD release
event this evening, January 19, 1995.
DEPARTMENT REPORT
DEPARTMENT OF EMPLOYMENT
Brenda Sherman-Sanders
Director
The Employment Department is currently operating at the last fiscal year of Meyer Memorial
Trust Grant. However, the Employment Department did receive $72,000 from Mt. Hood
Community College by way of The Private Industry Council, which has enable the department
to have 4 full-time staff personnel, we actually have the capacity to cover 7. Currently job
placement are around the 1994 level, 220 full-time placement for the year, approximately 25%
of the goal level. The department frequently utilizes 3 to 4 clerical volunteers from the various
community-based programs. We need a full-time Administrative Assistant.
Employment relations has been one of our outstanding strength, we started almost 4 years with
5 employment partners, currently there are 43 partners, employment job orders, average of 300
job orders, another 200 to 400 job thorough the Oregon Employment Division. The Urban
League Employment Department sees 160 to 200 individuals and 8 to 10 of them need career
counseling, need assessment, resume preparation and interviewing skills; 35% need support
services, such as; transportation cost, food, clothing expenses. Our greatest strength is the
[BDminJan.95J
Board of Directors
Minutes
January 19, 1995
Page 3
credibility that puts us out in the forefront.
One of the goals for the partnership program is to consider Fee-For-Service concept, most of the
partners want to know if we have a labor pooi or a temporary contract service. If we had a
Fee-For-Service labor pooi concept and utilized an average of 50 people per month, working in
light industry, light occupation, we would make our Employment Department self-sustaining.
The Board Members could be the eyes and ears regarding employment issues, employment
opportunities and representation at public forums, community meetings, roundtable discussion.
Career Connection will be March 14 and March 15 and we have approximately 80 employers that
will participate. Brian Black has been helping Michael Pullen with the marketing. U.S. Bank
one of our employment partners, actually wrote into the program that management trainees spend
20 hours per month at the Urban League as part of their training.
In the coming months, legislation mandating the release of several thousand offenders. These
people do not have job skills. It is going to put a hardship on this department and the city of
Portland.
COMMITTEE REPORTS
NOMINATING COMMITTEE
Faye Burch submitted 2 candidates for the Board of Directors, Tom McDonald, Vice President
of Sales and Client Services of the Portland Trail Blazers. He is very energetic and highpowered. James E. May, President and CEO of Legacy Emanuel Hospital & Health Center,
Emanuel Hospital is involved in several projects and in the coming years it will help them to be
a member of our board. (Bio of both candidates distributed to board members).
THE MOTION TO ELECT TOM MCDONALD AND JAMES E. MAY TO THE URBAN
LEAGUE OF PORTLAND'S BOARD OF DIRECTORS, THE MOTION MOVED BY
DAVE DURAN AND SECONDED BY TERRY TRACY. THE MOTION PASSED.
FUNDRAISING COMMITTEE
In the absent of Duane Bosworth, Michael Pullen reported that the Urban League has asked the
Portland Opera to prepare a contract for review for the project with Portland Opera presentation
of Porgy and Bess.
The Equal Opportunity Dinner on February 23, 1995 is looking very good.
[BDminJan.951
Board of Directors
Minutes
January 19, 1995
Page 4
Lawrence Dark stated that we have another fundraising opportunity, that the Guild is going to
take leadership. KXL Radio is bringing Alvin Alley Dance Group in March to Portland. Lowry
Gibson, Brian Black and the Guild are really excited about this event.
PROGRAM AND PLANNiNG COMMITTEE
Elizabeth Kutza stated that discussion had been held with Cletus B. Moore on developing ways
to evaluate the programs, to give Directors uniform format, in order to review the same
information from all programs, to see what they are doing, how they are meeting their goals.
Monday, January 23, 1995, a presentation will be given to the Directors titled - "Measure
Objectives". Also, a series of workshops will be conducted for the Directors and staff to include
fundraising and grant writing.
FINANCE/PERSONNEL COMMITTEE
The Financial Report was distributed to the board members. Rian Brown called to the attention
to the Business Day calendar, to explain the difficulty in presenting the Financial Report at the
scheduled board meeting. Lengthy discussion was held, Michael Lewellen, Board Chair stated
that delayed the Financial Report would be tried for a couple of months.
If there was an
emergency, the Finance Committee will advise the Board immediately. Board members can ask
to have the Financial Report to be faxed to them.
Cletus B. Moore, Jr., reviewed the 2 statements, one was the Audit Report, and the Auditors gave
a good report. the other report is the A1-33, which follows federal guidelines. The other
statement is the one that reflects the donation building in December it is listed under Land and
Building $661,000 contribution to the Urban League. On Comparative Statement report, we are
in the process of changing to a 12-month basis. There will be a modified budget submitted to
the Board by February.
Rian Brown explained that the Finance Committee is reviewing the year-to-date budget figures,
seeing how we have to spend the dollars. They have gone through the revenue section but not
the expenditure. It will be finished by the February meeting.
THE MOTION WAS MADE TO ACCEPT TIlE FINANCIAL REPORT AS SUBMITTED.
MOVED BY ELIZABETH KUTZA AND SECONDED BY EMMETT WIIEATFALL. THE
MOTION PASSED.
[BDminJan.95]
Board of Directors
Minutes
January 19, 1995
Page 5
FACILITY COMMITTEE
Emmett Wheatfall reported that there was a meeting December 9th. Cletus B. Moore, Jr. gave
a pictorial as well as a guided tour of the facility. Facility Committee will meet with the
Program Directors and listen to where there programs are going, what their needs, and how does
it fit into Mr. Dark's direction for the Agency and then develop a plan.
The Capital Fund Drive is very good.
THE URBAN LEAGUE GUILD REPORT
No report given.
OTHER DISCUSSION
Acknowledgement of furniture donated by Key Bank to the Urban League of Portland.
Lawrence J. Dark announced that he had appointed Don Chalmers as his Executive Assistant and
wish him a safe trip to Sydney, Australia.
THE MOTION WAS MADE TO ADJOURN THE MEETING, MOVED BY TERRY
ROGERS AND SECONDED BY KEVIN FULLER. THE MOTION PASSED.
Meeting adjourned.
SUBMITTED BY:
APPROVED BY:
1
Don Chalmers
Executive Assistant
to the President/CEO
The Urban League of Portland
Laura Glosson
Secretary
Board of Directors
[BDminJan.95]
F.
LAWRENCE J. DARK
PRESIDENT AND CEO
OUTREACH AND CULTIVATION
DATE
APPOINTMENTS
January 20, 1995
Nike Diversity Celebration
January 20, 1995
Keynote Speaker-Rotary Club of Albina Luncheon
January 20, 1995
Guest Speaker - "I Have A Dream" Foundation Leadership Forum - PSU
January 24, 1995
HIV/AIDS
January 25, 1995
Jan Burreson - Portland Developoment Commission
January 25, 1995
World Affairs Council of Oregon - Board of Directors
meeting
January 26, 1995
Area Health Education Center - AHEC Executive
Committee meeting
January 26, 1995
Century Club - Boy Scouts
January 28, 1995
Minority Law Grant Review Board
January 28, 1995
Rep. Avel Gordly - African-American Community
Legislative meeting
January 30, 1995
Joint Dinner - American Jewish Committee and the
Urban League Board of Directors
January 31, 1995
Metropolitan Human Rights Commission
Committee meeting
January 31, 1995
Tour of Intel Company
February 1, 1995
Ron Gould, Maxine Thompson - Leaders Roundtable
meeting
February 1, 1995
Oregon Education Policy Fellowship Program meeting
February 2, 1995
Self Enhancement/Gov. Kitzhaber meeting with AfricanAmerican community leaders
February 2, 1995
Jim Barnett - Oregonian - Business section
February 3- 5, 1995
February 3, 1995
- Statewide Planning meeting
Health Department - invited participant
-
-
Oregon
John Holley
-
Harmony
Weekend Conference - Newport - for
people of color
H1V/AIDS
-
Black United Fund - Lunch/Meeting with the Director,
Producer, Writer, Editor of the movie "SANKOFA"
LAWRENCE J. DARK
PRESIDENT AND CEO
OUTREACH AND CULTIVATION
DATE
APPOINTMENTS
February 6, 1995
Nationwide Insurance - Bob Shofi
Brenda Sherman-Sanders
February 7, 1995
Ellen West - Consultant for the Management Team's
Retreat - Portland State University
February 8, 1995
Coalition for a Livable Future - Dinner
February 10, 1995
Veterans Affair Forum
Month
February 10, 1995
Cascade Pacific Steering Committee meeting
Century Club - Boy Scouts
February 11, 1995
Management Team Retreat
February 13, 1995
Charles Blanford - Meier & Frank meeting
February 13, 1995
Oregon Health Luncheon
February 13, 1995
Joil Southwell, Admin. Voc. & Rehab. meeting
February 14, 1995
11W/AIDS
-
-
Tracie Quiroz
Speaker for Black History
National Condom Day - Pioneer
Courthouse Square - key participant
-
-
-
Norman Leyden, Associate Conductor
James DePreist, il'Iusic Director and Conductor
AG. "Bud" Lindstrand, Chairman
Don Roth, President
Murry Sidlin, Resident Conductor
January 25, 1995
Mr. Lawrence Dark
Urban League of Portland
10 N. Russell
Portland, Oregon
97227
Dear Lawrence:
What a pleasure it was to work with the Urban League on the
Oregon Syniphony's CD release party and visit by Coretta Scott
King!
It was a very special evening indeed for all of us, and we
were pleased, too, to have your personal participation in the
event.
The partnerships that have been built throughout this project are
strong and rewarding, and I look forward to our continuing to
work closely together.
incerely,
Don \Roth
President
DR: so
711 SWAlder, Suite 200
Portland, OR 97205
503/228-4294
FAX 503/229-4150
U
ROAR!) OP TRUSTEES
Russell Crawford
Presides
Robert Nunn
Virginiaj. Willard
Treasurer
Michael Mooney
Secretary
CORPORATE PATRONS
Arthur Amlersen LIP
JoAnn Allen
Roberta Berry
Tert-iDeskins
Ater Wynne Hewitt Dodson
& Skerritt
Blue Cross/Blue Shield of Oregon
BuHivant Ilouser Bailey
Pendergrass A Hoffman
Coopers & Lybrand LIP
Deloitte & Touche LLP
Delta Air Lines, Inc.
First Interstate Bank of Oregon
The Greenhrier Companies
The Heathman
Journeys! A World Travel Co., Inc.
Kerr Pacilic Corporation
KPMG Peat Marwick LIP
R.V. Kuhns & Associates, Inc.
Lane Powell Spears Luberaky
Mentor Graphics
MIKE, Inc.
Northwest Airlines, Inc.
Oregon Steel Mills
Port of Portland
Powell's Books, Inc.
Price Waterhouse
Protocol Systems, Inc.
Stoel Rives finley Jones & Grey
Tonkon Tnrp Galen Marmaduke
& Booth
U.S. National Bank of Oregon
Wieden & Kennedy
CORI'ORATE SPONSORS
Academic Book Center
Alaska Airlines
Ball Jsnik & Novack
Bank of America Oregon
Bank of California
The Bank of Tokyo, Ltd.
The Benson Hotel
Cavenham Forest Industries
Cellular One
Century West Engineering
CH2M Hill International, Ltl,
Columbia Management Company
Continental Airlines, Inc.
Davis Wright Tremaine
Ellis.Ranian Travel, Inc.,
Fibres & Shipping Co., Inc.
Fred Meyer, Inc.
German American Foundation
Graphic Arts Center Publishing Co.
flaglund & Kirtley
Elart Crowser, Inc.
DC
'n Focus Systems
Cey Bank of Oregon
Clarquist Sparkman Campbell Leigh
& Whinston
erkins Coie
)rtland General Corporation
e Portland Hilton
'eaton Gates & Ellis
bicnn Internationl
hwahe Williamson & Wyatt.
uthwes( Airlines Co.
andard Insurance Company
anley Investment and Management
imson I ,umber Company
ktronix, Lw.
icorn 'ft;im'l Service
S. Trust CompanY of the
acific ?'lorthwst
oporl Mammtifacttiring, Inc.
;t GruIn' llll Architecture PC
imer Consul Frascs Partnership
JoellaWerlin
Laurence F. Cotton
ExecutiueDjr,.
January 25, 1995
Mr. Lawrence Dark
President and Chief Executive Officer
The Urban League of Portland
10 North Russell Street
Portland, OR 97227
Dear Mr. Dark:
Thank you for agreeing to serve on the World Affairs
Council's Board of
Trustees - and welcome! We look forward
to utilizing your vision and
expertise in guiding this organization.
The World Affairs Council is also pleased to exchange
Corporate
Memberships with the Urban League of Portland. I have enclosed
a brief
overview of some of the ways that Urban
League employees
in World Affairs Council activities. I hope we will also can be involved
work together to
develop programs and sponsor events that serve the
memberships and goals
of both organizations.
The World Affairs Council looks forward
to a long and productive
relationship with you and with the Urban League
of Portland. Thank you for
your interest and involvement!
Sincerely,
&uS(U2
Russell W. Crawford
President
filler Nash Wiener Hager
& Carlsen
fEC America, Inc.
lie Old Spaghetti Factory
he Oregonian Publishing Co.
TAI<
aciBCorp Foundation
Kim Duncan
James Knoll
E. Randolph Labbe
ft. Gregory Nokes
YasuoOnogi
Nawsad Othman
Diane Panooast
Ralph ft. Shaw
Enclosure
cc: Laurence Cotton
wj6tcO
Portland State University
P.O. Box 751, Portland, OR 97207-0751
Januaiy 9, 1995
Mr. Lawrence Dark, Director
The Urban League of Portland
10 North Russell
Portland; OR
Dear Mr. Dark:
I am writing to invite you to participate in a leadership forum with I Have
a
Dream! Americorps members. Portland State University
has a partnership with I
Have a Dream Foundation. We are conducting a series of informational
discussions on leadership between Americorps members and community leaders.
We would like to invite you to kick off this series
on Friday, January 20, 1995
from 3:00 to 5:00pm at "Dream Central," which is located at 806 NE
Alberta.
We'd like you to speak about yourself; your personal experiences and
your
perspective on bow one develops the qualities of leadership and what leadership
means in the context of public service. An open discussion and
question and
answer period will follow your remarks. Since yours will be the first of the
series of discussion forums, You may prefer a different structure, but
we
propose one that is informal. About 15-20 Americorps members
will attend.
The Americorps members are highly motivated young people with an
interest in public service and how communities work. They are currently
working directly with Dreamers (who include 4th, 8th and 10th graders)
providing tutoring, educational enrichment programs and service learning to the
students. I'm sure you will find them enthusiastic
and committed to making a
difference in the lives of young people.
Office of the President 503/725-4411
I am faxing you additional infonnation about.. Americorps and I Have a
Dream Program. I hope your schedule wjWáIlow you tó)be our kick-off speaker
j24-t6 arrange scheduling
on Friday, January 20th. Please call
details and give you more infonnatThn.
Sincerely,
Carolyn Clar
Office of Government Relations
Portland State University
P.O. Box 751, Portland, OR 97207-0751
Januaty 31, 1995
Dr. Laurence Dark, Director
The Urban League of Portland
10 North Russell
Portland, OR 97227
Dear Dr. Dark,
Thank you so much for kicking-off our Leadership Workshop for
Americorps volunteers on January 20. We have received enthusiastic feedback
on your talk from all the Americorps volunteers. Your remarks were truly
inspirational, and I believe the students identified with your concern for active
leadership in the building of strong, healthy communities.
Again, thank you for taking time from your busy schedule to share your
insights with Americorps young volunteers.
Sincerely,
Marvin Kaiser
Dean, Liberal Arts and Sciences
MK:cc
Office of the President 503/725-4411
p
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JANUARY 9, 1995
TO
LAWRENCE DARK, PRESIDENT & CEO
URBAN LEAGUE OF PORTLAND
FROM
YOLANDA A. RUSSELL-ALEXANDER
THANK YOU FOR YOUR COMMITMENT TO THE HIV/AIDS
WORK HERE IN PORTLAND, 1 KNOW IT IS HARD TO JUMP IN
WITHOUT KNOWING ALL THE HISTORY, BUT JUMP IN YOU
HAVE AND iT IS MAKING A BIG DIFFERENCE.
I REALLY ENJOYED TRAINING WITH YOU LAST WEEK. I
HAVE RETHOUGHT THAT "FIND SOMEONE EXERCISE,
THANKS.
SEE YOU SATURDAY AT 8AM.
USE THIS KEY
TO DECIPHER
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The Urbun Loaque of rortoand
URBAN PLAZA
10 North Russefi Street
Portland, Oregon 97227
FAX (503) 2B12612
REVISED BUDGET
FOR
FY '95
PROPOSED BUDGET
FOR
FY '96
A NA[IONAL
URBAN LLAGUE
AFrI LIATE
A UnUed W
(503) 280-2600
*
*
*
*
*
R.snsion oat. 4 TIm.
2/1Ol05I847
Budget Work Papers for FY95
November
6.000
January
25,000
5.000
jane
23,000
5,000
May
9.500
5.400
Macoh
6,500
50,800
8,500
April
78,000
19,260
FebrUary
REVISED BUDGEF - PENDING BOARD APPROVAL
Urban League of Portland
Urban League Budget FY95
6,500
Deoember
3,400
Ootober
11,367
9,000
400
September
14.750
6,500
400
Augrrot
24005
400
Jrdy
Cunbibutons
30,400
Fublio Support
Fund Raisers (Spedal Events)
19.260
42,000
9.000
1,223
2,000
417
2,314
875
18,945
2,250
2,656
2,314
875
19,945
2,314
875
2.561
19,945
2,250
2.600
2.314
875
446
1,931
2,561
19,644
2,316
869
10,000
13,478
420
2,500
19,945
1,931
127
2,358
2,250
649
649
7,500
185
649
649
2,143
779
185
35.000
185
649
649
2,143
779
185
15,000
185
649
2,143
779
649
185
185
4,000
649
648
2,143
779
185
2.000
185
649
649
2,143
779
141
1,208
185
185
4,000
649
649
2,143
779
2,658
779
4.000
185
142
1,208
673
2,250
2,656
655
185
1,208
1,931
649
185
1,200
142
Revised Budget
FY1995
FY94
Actual
142,062
181,021
243,076
10,667
289,972
0
140,889
3,801
0,842
8,630
74,690
106,000
106,688
664014
0
149,617
189,000
231,116
1,000
12,000
1,500
19,260
190,760
19,260
19,260
1,000
9,000
7,000
1,250
4,400
19,260
26,000
10,000
168,875
19,260
1.000
19,260
80,000
42,000
1000
19,260
10,000
154,160
19,290
3,000
750
5,400
19.260
28,000
1,000
10,260
10,000
80,000
215,310
UnitedWayAlomiim
1,000
500
76,000
80,005
28,000
1,000
233
75,000
10,000
1,000
450
224,260
5,833
165,031
0
75,365
28,000
1,000
233
13,753
237,831
2,270,853
76,000
2,000
350
150,110
5,833
19,819
28,000
1,000
233
13,753
210,579
75,000
42.000
10,000
2,000
250
146,510
5,833
19,819
75,000
26,000
1.000
233
13,753
188,694
75.000
25,924
10,000
2.000
250
158,910
233
5,833
19,819
88.000
1,000
140,410
5,833
13,753
173,979
90,000
8,000
1,000
233
13,753
19,819
235,129
10,000
1,200
147,951
5,833
19,819
10,000
12,000
1,000
233
13,753
244,079
1,223
6,500
417
2,656
2.314
875
2,561
448
6.000
1,500
147,610
233
5,833
19,819
13,478
420
2,500
19,945
2,561
1,931
127
Postage&Slipping
1,496,060
1,000
233
13,753
169,929
1,223
6,500
417
2,656
2.314
875
2,561
1,931
127
448
1,028
1,029
1.240
Triephane
945,365
317,924
118,000
60,000
10,000
12,000
2,033,022
188,160
233
19819
United WayGrants
Fees &Ccntructs
Sdrool Distict Grants
Total PublioSupport
G(anls(Non-govemmenQ
Memberoirip-Corporutons
Memberxhip.Indiddaal
OitrerRevenues
233
5,833
5,833
13,753
166.329
13,478
420
2,500
2.658
19,945
1,931
127
448
1,029
1,240
Occirponcy
EqaiprnenlRental & Maintniance
CseputerMaintenonce
Ptininglov5Pub0raiorrs
08,042
233
5,833
5,833
13,753
19,819
178,729
1,223
3,750
417
2,314
875
2,561
448
1,029
1,240
11,004
13,478
420
2,369
2,656
19,945
2,561
1,931
127
1,240
SubsaipSons
2,800
70,000
5,833
13,753
19,819
Other Resources
lnvessnenflnteresl Income
Rental canoe
13,753
160,229
105,000
13,753
19,819
92,000
IndirectCostReunvery
Expenditures
Oører MistS laneous Revenues
wages
1,223
3,540
417
2,314
875
1,931
446
1,029
2,000
185
1,208
10.1661
1,690,623
121,010
96,474
31,520
430
10,094
2,600
4,489
78,588
6,481
68
9.171
0,685
8,090
7,969
1,117
7.066
14,031
217,644
26,402
11.962
6,108
39,427
1,080
30,771
17,881
24.734
2,980
996
12,003
01,726
926,333
54,286
1,700,028
167,770
92,000
92,000
9.642
19,819
9,642
167,428
9,642
92,000
19,819
8,642
92.000
207,979
91,666
Total Other Resources
91.666
TOTAL ALL REVENUES
91,728
9,807
1,785
12,779
105,000
9,607
9,642
11,196
105,000
9,613
11,196
82,000
9,642
11.196
11,004
11.196
130,568
11,004
11,196
1,594
2,358
2,656
19,945
2.561
448
127
1,240
649
195
1,200
142
(76,597)
Revised
Budget
.
90,021
2,347,450
1,003,840
11,158
114402
3,500
417
2.314
875
1.931
127
1,029
1,240
Total Personnel Coot
Bene0ts(10.48%)
Puyro6Tones(12.17%)
Wrolvers' cempensotun (1.7%)
2,358
2.656
19,945
2,561
448
1,029
649
185
1,208
59,872
6,636
198,392
1,142,060
119,688
138,989
19,415
1,420,152
11,156
1,564
11.163
114,402
1,558
113,987
1,564
114,402
1,559
1,504
114064
114,402
11,196
1,594
114,402
1,564
114,402
1,558
113,987
1,785
12,776
13,478
420
130,568
13,478
420
12,779
1,785
13,478
420
130,568
13,478
420
420
13,478
13,478
420
418
13,479
13,478
420
PrfesoiceulSerolces
417
2.314
875
2.561
1,631
127
1,240
2,500
180
1,200
142
174274
6,635
565,562
1,569,508
1,220
400
2,656
19,945
1,931
448
1,029
194
1,208
62,456
180,909
161,737
5,038
14,674
29,040
5,004
28,193
31,762
27,770
10,494
239,339
30,731
23,175
5,375
1,525
12,345
14,885
25,712
9,304
7,700
7,788
105,000
2,245
2,215
14,500
20,023
1,703
837,277
2,257,429
417
2.314
875
448
127
1.240
649
185
1,200
142
176,858
6,635
13,603
1,224
400
19,945
127
1,029
2,143
400
417
2,561
2,560
1,934
447
1,029
1.240
2.143
779
4,000
200
1,208
73,454
1,223
448
128
1,240
2,143
779
660
400
417
127
2,143
779
849
185
1,208
187,856
183,493
10,838
1,223
1,223
750
1.029
1,026
1.245
600
417
1,240
2.139
73
25,000
200
1,212
93,454
207,896
9,235
79,621
10,400
1,223
LegalFees
Educutoo&Tmining
Adadit&Accounting
Advertsing
Travel-local
2,143
600
185
1,208
68,304
192.706
2,260
2,600
Travel. out-oEtown
642
Of9ceSupplies
Programs Supplies
Cronpanyvrirides
Ilotel,meals,inddenlals
Conferences & Mee9ngs
CcenmvsdlyGcantalEquipment
Fund Raisers/Special Events
Program Dues
Assrds,Grants&Sddarnbips
1,208
1,200
142
1,208
68,804
Interest
182,790
Insurance
1,200
142
167,081
61,189
191,756
66,810
65,202
190,786
1,200
142
179,604
1,200
142
65,584
2,250
142
7,500
142
196,152
Miscctlanecijs
90,219
61,933
175,996
220,797
Total Operating Expense
Total Expenditures
6,635
6,636
214,461
6,635
9,235
6,635
6,635
191,641
6,635
189,425
12.1 87
(9.514)
7.785
6,835
2,600
6,635
6,635
(22.012)
39,038
(23,096)
29.598
2,600
6,635
187,431
(8,702)
9,235
(25,002)
185,231
6,635
2,600
6,635
6,635
186,239
(18,469)
(35,358)
Budget One item divided by 12.
6,635
202,787
6,635
6,635
2,600
6,235
230,022
(22,043)
_______________
1,223
400
417
10,000
4.000
1.000
*
8,635
=
Non-operating Expenditures
Depredoins
Natceal Urban League Dues
C.E.O. Search
Total Non'oper.tiong
TOTAL EXPENDITURES
Excess Revenue over (under)-
-Enpenditures
(F/n u.antgsdsl
REVISED BUDGET
Agency: Urban League of Portland
Public Support
ACCOUNT TItLE
PROPOSED BUDGET 1995-%
AccouNr
NUMB88
4000 Contributions & fund-raising Income
4300 Legadea&Beqt1e3
4500 Colic 6 Thatocal MniberUmto
4600 Contributed by AJ,oc Org zettsna
4710 UnIted Way Allocation
4720 United WoyDcvelopmertFwid
4730 United Way Speicul A11ocion
4740 From OtherUtoted Ways
4800 From Unsasoc Pod Oganizgioni
6500 Memberships
5000 Fees & Grants From Cov'tAgendes
6100 Aemell Dues-Local Member Units
6200 Program Service Fees
a,Sew Local Member Units
6300 Sales
6400 Sales ropublic
6500 ttwedmenl Income (Ion)
6600 Gatos (tones) on InveatmetnTranoaclionl
6900 Miarellaneoes Ravensa
TOTAL AVAU.705 CUSJZNT*ZRVICI OFZIATIONS_4A)
EXPENDTrURES FOR CURRENT SERVICE OPERATIONS
7000 WaEea
8600 PrinAicetiats. etc
7100 Employee Heakh& RetitenieM Benefits
7200 Payroll Taxes. etc
8000 Poofenionsl Services
8100 Supplies
8200 Telephone
8300 Postage & Shipping
8400 Occupancy
8500 Rental & Mairtenance of Eqthpmert
8700 Local Transpottedon
8702 Travel - oil-of-town
8800 Conferences &Meetingo
8900 Special Assistance to Individuals
9001 Progrmn Dues
9100 AwardR Grants & Scholarships
9200 Med Acquisition (Non-Building)
9400 Interest
9300 Insurance
9891 Nalional UrbanLeaguc Due,
9500 DepeeciNioit
TOTAL EXPENSES - BEFORE DEPRECIATON
General........................... (C)
TOTAL DIRECT SERWES EXI'ENSES_(B)
Distribution of Muztagcrnent
TOTAL EXPENSES- (B) PLUS (C)....__(D)
(DEHCII) OR EXCESS - (A) MINUS (D)
DUE: JANUARY 20,1995
Multi-year funded peogram.
/
Grand
Total
(2_6)
373,5.1
192,232 :.
2,151,440
-
'
Request by Program
Constituency
Represeniallon
''
..'.________________
-
'31r'
Male
RvponolbIlIIy
1
ProFam
Serene
NE Youth
Center
"
'
*Senlor
Services
'
Learning
Center
Whitney Young
44,000
_________ _________ _________ _________
/
72,716
2,000
741,180
-
325,589
47,252
_7,477
j,42
408,991
Total
FORMS
Other
___________
0
60,051
70,280
0
0
0
10,000
2,800
0
190,232
578,343
133,101
16,288
19,517
11,513
26,373
15,161
7,505
4,000
206,836
24,732
29,635
158,526
19,243
23,059
7,417
12,270
5,288
1,200
7,844
5,000
750
120
___________
315
1,112
2,313
5.2
3.8
12,712
3.000
16,600
36.127
0
/
________
_________ _________ _________ _________
________ ________ ________
_________________ _________________
_________________ _________________ _________________
'.
89,837
'
41,933
5,079
6,886
J,5,],
2,181
1,800
3.3
4,800
14,500
3,200
'
77,060
9,328
11,178
2,695
1.773
1,360
1.5
1.6
310,938
1,771
51,129
15,200
2,000
6,112
5,459
2,500
1,250
1,900
384,694
600
200
25,900
7,875
1,650
6,000
2,500
700
500
200
500
500
3,433
400,959
1,550
____________
____________
273,188
_______ _______ _______ _______ _______
5,271
____________
8,450
384,694
80,731
800
1,757
273,188
131,478
80,731
1678
296,591
17.680
Clients
417.649
325
1,285.07
N/A
N/A
143,836
34,348
435,307
771,506
15,000
Hours
32,955
417,649
(8,658)
87,647
250
5143
23,403
296,591
(36,2181
35059
Hours
60,876
771,506
(30,326)
Clients
6,916
87,647
(14,931)
831,478
11,263
142,741
(52,904)1
2595
142,741
5,500
Hours
-
710,630
72
13A
244,980
1. ____________________
14,909
____________
24,700
38,924
45,000
31,387
43,252
__________
326,067
214,086
671,228
______________
______________ ______________ ______________
27,716
_____________ ____________ ____________
"
7jcaI '(ear 1995-96 Budget
4'
/'/7'3
-----,
'
-;
l-___ ___ ___ ___ ___
.'_
169,760
10,400
l,pI
1,125
800
645
15,681
2,343
2,854
3,438
9,000
7,57
9,832
11,782
81,225
Management
&Gex.eral
_oJ_
10,000
1,271,432
70,280
231,116
______________
-
1,031,971
123,936
148,508
215,493
57,323
27,770
10,494
239,339
65,370
7,545
38,057
242
77
77
45
21
145
10.400
2,061.419
2,151440]
0
OTAL PROGRAM (3)87 (U)
lumber of Units of Service (E)
verage Total Coal Per Unit (D/E)
UNIT DESCRIPTION
Form 3
URBAN LEAGUE OF PORTLAND
Notes to Proposed Budget FY 1995-96
United Way FORM 3
Organization - The Urban League of Portland was founded in 1945 and is one of 113
(1)
affiliates of the National Urban League. The mission of the Urban League of Portland is to assist
African-Americans and others in the achievement of parity and economic self-sufficiency through
advocacy, community problem-solving, partnerships and conducting programs designed to
strengthen the growth and development of individuals, families and communities. To achieve this
goal, the League develops and implements programs in community services, education,
employment, senior services and youth services. Programs supported with United Way funds are
described in the Service or Program Allocation section of this application.
Contributions -- United Way dollars are highly leveraged. In addition to cash, the
(2)
League receives contributions consisting of grants from private foundations, donated materials,
and investments at their estimated fair market value at date of receipt. The combined affect of
these resources allows the agency to assist those who can least afford to pay for these services.
These resources also provide the means withwhich to provide opportunities for our youth,
unemployed and seniors to learn and experience the educational or community endeavors taken
for granted by many of us. This line item includes net proceeds from fund raisers and community
events. Unrestricted contributions are distributed on a needs basis to ensure success of the
various programs. Some contributors are specific as to their giving. Restricted contributions are
used only where designated by the donor. In order to ensure the observance of limitations and
restrictions placed on the use of resources available to the League, the accounts are maintained in
accordance with the principles of fund accounting.
United Way Allocation - Request is the same as prior year. The current economic
(3)
climate has placed a strain on existing funds. Innovative ways to maximize resources are being
explored. However, the agency has no control over vendors and suppliers that provide necessaiy
services for the operation of agency's programs, e.g., utilities and insurance.
Membership - Based on the current trend membership campaigns have been successful.
(4)
We expect to repeat this success in fiscal year 1996. It should be noted that in the area of
employment services, which is not funded by United Way dollars, a significant increase in support
revenues is expected via partnerships with major corporations in the community. These
partnerships provide an additional means to leveraging United Way dollars, making available
other unrestricted funding sources to supplement the League's programs.
Investments - There has been a sharp decrease in interest on savings. This resource
(5)
does not provide a significant contribution as it did in the past.
Expenses for Service Operations - Our programs are designed to expand to meet these
(6)
needs, if funding is available. Each program area addresses its specific needs and complications in
its respective area of expertise.
Professional fees - With assistance of a government grant, and in cooperation with eight
(7)
other agencies, the Urban League serves as the lead agency in an alliance of government and
community. Ninety-five per cent (85%) of this expense is passed directly to those agencies or
individuals providing direct assistance to the clients.
Occupancy and Equipment - As programs expand so does the need for space and
(8)
equipment. The cost of space is based on square footage used. In spring of 1992 we opened the
new Multi-cultural Senior Service Center in cooperation with Aging Services Division and Loaves
and Fishes. In fall of 1991 we opened the Whitney M. Young, Jr. Education and Cultural Center
and provided additional space for our male responsibility program. Currently the rate for most
programs is $9.22/square foot per year. A moderate cost considering it includes maintenance of
equipment, grounds, computer systems and software, building maintenance and repair, utilities,
property insurance, mortgage and interest payments, lease payments, depreciation and
amortization of equipment and building, lease space and the staff to maintain plant operations and
services. We are lean, but not mean.
National Parent Organization - Payment to the national parent organization is
(9)
computed at a rate of 4.5% of the League's United Way Allocation.
(10) Functional Allocation of Expenses - Certain costs have been allocated among the
programs and supporting services benefited. These items are allocated based on the ratio between
total staff cost and the respective programs support staff, It is believed this format fairly
represents the agency's cost in each functional area. Support services, which includes
management general, fund raising, and facilities, has been running between 14% to 20%,
depending on the nature of the program and its requirements. The League has been averaging
under 18% during the past two years.
(11) - Other programs and services not funded by United Way account for more than 25%
of the agency's total budget. Their contribution significantly impacts the success of our programs.
Other programs leverage United Way supported programs by spreading overheard and other
administrative costs over a larger base. Thus reducing the stress on any one program. "Total
other" includes low income housing, a career development center opened in February, 1993),
employment services, and Career Day program for high school students throughout the
metropolitan area.
UREN IM
UD
January 11, 1995
Attending:
ineer Saahir, Peggy Ross, Brenda Sherman-Sanders, Michelle
DePass, Mike Pullen, Olga Talley, Alene Grice, Brian Black, Thelma Golden.
MINuTES: Olga nved and Alene seconded the nxtlon to approve the
minutes as mailed.
The Presidents report was included as part of the
neeting notice sent to members prior to the neeting. She comnnted On
the report, and up-dated some of the information, as follows
PBESIDEI'IT'S REPORP:
Request for a desk, file cabinet and telephone at the Urban League, for
use by the Guild:
Peggy was asked tO provide inre information about our needs for these
things. The members agreed that the Guild does have a need for this
kind of support, and Mike will send a written request confirming the
need, particularly for the person who agrees to be Recording Secretary
for the Guild.
Mike brought a report showing that the League mails information to 77
former Guild menrs at a cost of 32' apiece, for an annual total of
Should we discontinue mai3.ing to former nEn±ers?
$295..68
Mail addressed to Peggy at the League offices is often held there for a
long period, instead of being nailed to her each week, One letter, dated
9-8-94, was from Gloria Pluker, saying she cannot continue to be active
in the Guild, due to poor health.
Delta Sigma Theta is putting on a Unity Fashion Show on February 12, to
protte positive interaction between organizations in the conmiunity.
Michelle De Pass and Brenda Sherman-Sanders will ndel for the show.
Peggy will send in an organizational profile about the Guild for use in
a publication.
Michelle is working with Tim flail at Iaiser to complete the
Brochure
Copy arid paper samples will be available at the next neeting
brochure.
1<aiser may also provide financial support for the brochure.
for review.
Printing and paper may also be subsidized. The members agreed that Tim
Hail should complete the project. In future, Aneera and Brian Black
will give us excellent in-house support on artistic and public relations
activities.
Brian Black has come from South Carolina, and will be Director of
Special Projects and Training, and can assist us with fund-raising. He
nce Troupe"
distributed copies of a letter regarding an "Alvin Ailey
fund-raiser. The Guild would buy 45 tickets at $25.00 each, and sell
them.
p
aene moved ad Olga secnded a irtion to accept the offer. The motion
The League will, front the money for the
'was passed unanimously.
tickets, and we will reimiburse.
We need to request paynnt of Guild dues now held by the Guild.
Mike Pullen's report: Mike announced that. the Young Professionals group
no longer exists as an organization.
The Equal Opportunity Dinner
s February 23rd.
Guild nembers are needed
as hostesses.
Brenda said we need some nice ID badges to promote the Guild, and Peggy
said we need a small banner for display.
0
The_Urban League of
URBAN PLAZA
10 North Russefi Street
Portland, Oregon 97227
FAX (503) 281 261 2
BOARD OF DIRECTORS
THURSDAY
JANUARY 19, 1995
7:30 AM.
URBAN PLAZA
E. SHELTON HILL CONFERENCE ROOM
A NATONAL
URBAN LEAGUE
AFFILIATE
A Untipri Way
Aqoni y
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. SHELTON HILL CONFERENCE ROOM
THURSDAY, JANUARY 19, 1995
7:30 a.m. - 9:00 a.m.
AGENDA
APPROVAL OF M[NUTES
REPORT FROM THE PRESIDENT/CEO
Lawrence J Dark
Introduction of Brian A. Black
Director of Special Projects and Training
U
Updates
REPORT FROM THE CHAIR
Michael Lewellen
DEPARTMENTAL OVERVIEW AN) UPDATE
Brenda Sherman-Sanders
Director of Employment
COMMITTEE REPORTS
NOMINATING
Faye Burch
FUNDRAISING
Duane Bosworth
PROGRAM AND PLANNING
Elizabeth Kutza
FINANCE/PERSONNEL
Rian Brown
COMMUNITY RELATIONS/ADVOCACY
Judi Pitre
FACILITIES
James Boehike
URBAN LEAGUE GUILD REPORT
Peggy Ross
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
DECEMBER 15, 1994
MINUTES
The Urban League of Portland's Board of Directors Meeting was called to order at 7:50 am. by
Michael Lewellen, Board Chair.
Members present: James Boehike, Duane Bosworth, Carol Chism, James Francesconi, Laura
Glosson, Jim Hill, Michael Lewellen, Chau Nair-Manchanda, Terry Rogers, Terry R. Tracy,
Amoy Williamson.
Members absent with excuse: Rian Brown, Faye Burch, David A. Duran, Kevin Fuller, Bryan
Hicks, Elizabeth Kutza, Judy Pitre.
Members absent without excuse: Rita Lucas, Peggy Ross, Emmett Wheatfall.
Staff present: Lawrence J, Dark, President/CEO, Cletus B. Moore, Jr., Vice President, Gaylen
Brannon, Larry Foltz, Esther Hinson, Michael Pullen, Brenda Sherman-Sanders, Don Chalmers.
Welcome was extended by Michael Lewellen, Board Chair and Board Members to new Board
Member Terry R. Tracy, also to Jim Hill, due to his heavy schedule had been unable to attend
previous meetings.
APPROVAL OF MINUTES
THE MOTION TO APPROVE THE MINUTES OF THE LAST MEETING WAS MADE
BY TERRY ROGERS AND SECONDED BY DUANE BOSWORTH. THE MOTION
PASSED.
REPORT FROM THE PRESIDENT/CEO
Mr. Dark announced the departure of Mia Sims, to join Herman Lessard in Texas as his assistant.
We have posted the position of Director of Education and also the Project Coordinator for the
Lila Wallace Readers Digest Grant.
Mr. Dark will not be attend the NUL Executive Retreat in St. Petersburg from January 11th to
January 16th, 1995. He is working on three grants that are due in January.
Oregon Health Department and Multnomah Health Department are really looking for Urban
League to play a major role with HIV/AIDS, due to the work Mr. Dark has been doing
nationally.
Mr. Dark has been asked to serve on the Board of Directors of the Columbia Willamette Area
Health Education (CWAIHEC) - (distribution to board members of invitation letter).
Board of Directors
Minutes
December 15, 1994
Page 2
REPORT FROM THE PRESIDENT/CEO (Cont'd)
Mike Pullen and Mr. Dark will meet with Bank of America and Oregon Symphony about the CD
Release for Dr. Martin Luther King, Jr., Celebration. They will discuss a possible Reception, that
could possibly bring in between $15,000 and $16,000 to the Urban League.
Mr. Dark stated that for the '95 .Budget, that the entire organization, staff and the board, make
the Urban League, one of their charities, in terms of contributions and participation. We have
a number of events upcoming that will require a lot of input, which will be staff driven. One
of the areas that we have to do a better job is membership in general. Mr. Dark announced that
there will be 4 quarterly Newsletters, an Annual Meeting and an Annual Report in 1995. A new
staff member is coming on board to deal with Marketing, Computer Training, Educational and
Special Projects, as we must find ways to utilize our Computer Training Center other than from
9:00 a.m. to 5:00 p.m., and start fee charges for our services.
Mr. and Mrs. Dark extended an invitation to their Holiday Open House on December 20, 1994,
from 6:00 p.m. to 9:00 p.m. (which was in packet given to board members).
REPORT FROM THE CHAIR
Michael Lewellen elaborated on the Oregon Symphony project. James DePriest and the Oregon
Symphony has recorded a substantial piece of music and oratory in recognition of Dr. Martin
Luther King, Jr. The national release of the CD, in music stores across the country, will be on
Dr. King's Holiday, January 16th. Nike, Inc., Donnolly Publishing and Bank of America are
involved in a variety of launch events for the CD promotion, in Atlanta, Chicago and Portland.
James DePriest requested that the Urban League of Portland be recipient of proceeds from the
benefit in Portland. The date is Thursday, January 19th, location has not been determined.
The other event is City Club of Portland wants to partnership with the Urban League as part of
Black History Month for February 1995. It is an event focused on the impact of AfricanAmericans and recollection of their history in Portland. Further information at the January Board
Meeting.
Acknowledgement of the ACLU Award, that was given The Urban League of Portland at the
1994 E.B. MacNaughton Award Dinner, held on December 7, 1994 at the Governor Hotel.
Jim Francesconi initiated a discussion about the League's role in Employment with the
community. He suggested Employment become one of the League's priorities. (Details in file).
COMMITTEE REPORTS
NOMINATING COMMITTEE
No report.
LBDminDec.941
QThe Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
January 14, 1995
TO;
Board of Directors
FROM:
Lawrence J, Dark
President and CEtU
SUBJECT:
Outreach and Cultivation Report
** * * * * * ********* ******* ***** ***
Outreach and Cultivation Report from December 19, 1994 to January 19, 1995.
LiD: dc
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
(503)280-2600
LAWRENCE J. DARK
PRESIDENT/CEO
OUTREACH AND CULTIVATION
NAME
DATE
December 19, 1994
Lissa Guyton - State Farm Insurance
December 19, 1994
Lila Wallace-Reader's Digest Meeting/Dave Yamashita
December 20, 1994
Oregon Council on Civil Rights Board Meeting
December 21, 1994
Jamie Partridge-Rainbow Coalition/Jobs for Justice
December 21, 1994
Jerry Weller - Gay Community/African-Americans issues
December 22, 1994
Baruti Artharee - Oregon Housing Comm. Svce.
December 28, 1994
POCCO-People of Color Coalition of Oregon -Planning Meeting
Amalia Alarcon-Gaddie - 11W/AIDS
December 29, 1994
John Holley/Lorenzini - Century Club-Whitney Young
-
January 5,_1995
Harriet Adair/Principal C. Viebrock/Wilson H.S.
January 5, 1995
Instructor-Red Cross-HIVIAIDS Educational Training Program
January 6, 1995
David Allen
January 6, 1995
Alcena Boozer, Principal, Jefferson High School Meeting
January 6, 1995
Instructor-Red Cross-HIV/AIDS Educational Training Program
January 7, 1995
Instructor-Red Cross-HW/AIIDS Educational Training Program
January 7, 1995
William Cox-Oregon Convention Network, Reception
January 9, 1995
Swearing In Ceremony - Gov. Kitzhaber/Salem, guest of Rep. Avel
Gordly
January 9, 1995
N/NE Economic Development Alliance Meeting
January 10, 1995
Amalia Alarcon-Gaddie -POCCO-HW/AIDS meeting
January 10, 1995
Carl Talton/PacifiCorp/Frederick W. Buckman-President
January 11, 1995
Oregon Symphony
January 11, 1995
Leroy Tietsworth - FBI Introduction meeting
January 12, 1995
John Holly
January 12, 1995
Sheriff John Bunnell/Brenda Sherman-Sanders
January 14, 1995
Instructor-Red Cross-HJIV/AIDS Educational Training Program
-
-
YEEP/Lolenzo Poe Office/meeting
-
MILK-CD release meeting
Century Club-Whitney Young Award
LAWRENCE J. DARK
PRESIDENT/CEO
OUTREACH AND CULTIVATION
NAME
DATE
January 15, 1995
MLK Screening/Oregon Symphony and KOIN TV
January 16, 1995
Skanner Newspaper - MLK Prayer Breakfast
January 16, 1995
Speaking - World Arts Foundation - MLK Program
January 17, 1995
Amalia Alarcon-Gaddie - POCCO- HIV/AIDS Meeting
January 18, 1995
Carol Chism
January 18, 1995
Jim Barnett - Oregon Newspaper, Business Editor
January 18, 1995
Marvin Stern - Anti-Defamation League
January 19, 1995
Keynote Speaking-Portland Federal Executive Board-MLK Program
January 19, 1995
Oregon SymphonyfNikefMLK-CD Release Reception
-
Selected Community Leaders- Breakfast Meeting
The Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
(503) 280-2600
January 14, 1995
The Board of Directors
Urban League of Portland
Dear Members of the Board:
included in this Board packet. Attempts to publish a statement in time for the
A financial statement is
Board packet has continually placed undue hardship on the Finance Department. Changing the fmancial
statement to the 10th business day provides adequate time to publish an accurate financial statement. We can
meet the objective of financial statements by providing accurate information useful for evaluating the
effectiveness of the management of resources in achieving the organization's goals. Please see the Finance
Committee report in last month's minuets. Effective January 1, 1995 financial statements will be published
on the tenth (10th) business day of each month. For the convenience of staff and Board I have prepared a
report schedule on the following page.
Program Directors and I have completed a review of revenues and staffing requirements. Adjustments will be
reflected in the modified budget being prepared for this months fmancial report. A more detail analysis of
general operating expenses will be completed in the coming month. The anomalies that appeared in last
months statement should be corrected with mid-year budget adjustments.
On Monday, January 16, I will be meeting with our Senior Auditor to finalize any audit questions or details.
My supplication is that there will be a report available for the Board at its January meeting.
Transfer of ownership of Urban Plaza to the League was recorded in December. The appraised value of the
Plaza is $1.4 million. This transaction increases our net assets approximately $800,000.
The Facilities Committee will be holding a "Dream Team" meeting in the near future. The purpose is to get
Committee members and program directors together to brain storm on short and long term needs. I will keep
you posted.
FAXING FINANCIAL REPORTS: Please advise me or Ivy Chilcote if you wish to have financial reports
fax to your office prior to a Board meeting. We would like to set up a list in our fmance computer that can
direct these reports to your office. Ivy's number is 280-2618.
Respectfully submitted,
Cletus B. Moore, Jr.
Vice President, Finance & Administration
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
(File: BoardDec94)
Report Schedule
URBAN LEAGUE OF PORTLAND
1995
Month
- Critical Path Dates for Board Packet
Due date for
Billing due
Date Board
Financial
Program
date for most
packet is
Statements Board Meeting
Directors'
contracts mailed - Third
reports to CEO
Report Date Fifth
Thursday
- Monday
Thursday
10th Business
Business Day
before Board
before Second
Day *
of month
meeting *
.
Thursday
January
February
March
April
May
June
July
August
September
October
November
December
*
9
9
12
17
19
7
7
7
6
6
10
9
14
9
14
16
16
13
14
20
18
5
8
11
12
7
10
7
5
8
14
15
10
13
17
20
7
17
11
15
6
9
10
14
12
14
8
7
7
6
9
15**
11
14
14
21
19
16
21
13
The Financial Statements will be included in Board whenever possible.
Note that most financial reports fall after the mail date for Board Packet.
** Please note that Board meeting is next day.
HOLIDAYS- Calendar Year 1995
New Year's Day
Martin Luther King, Jr's Birthday
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving
Day After Thanksgiving (full day)
Christmas Eve (1/2 day)
Christmas Day
January 2
January 19
February 20
May 29
July 4
September 4
November 13 (Actual date Saturday November 11)
November 23
November 24
December22 (Office closes at 1 PM)
December 25
Page 1
URBAN LEAGUE GUILD
MINUTES
December 14, 1994
Attending:
Golden.
Faye Burch, Pat Daniels, Odessa Hendrix, Joan Grabel, Thelma
Faye Burch chaired the meeting in the absence of President Peggy Ross.
The minutes of the November meeting were approved as mailed, with the
addition of Faye's name to the list of attendees.
Faye presented Peggy's report, as follows:
I presented our concerns to the Board on their intervention of the
The Board felt it was best to work together and
"Porgy and Bess" opera.
the Guild would get some credit.
1.
The Board would like for a member of the Guild to serve on the
I need a volunteer.
Fundraising committee.
2.
I have not heard back from the League on our request for the desk
The Board chair said it should be no problem.
and file cabinet.
3.
I hope that you each will have an enjoyable and blessed holiday and
4.
may the New Year bring you peace and goodwill. I look forward to working
with you next year.
OLD BUSINESS: Guild brochure and stationery: Michele Du Pass iL
working on this project, but has not reported recently.
REPORTS FROM COMMITTEES:
Membership: Olga Talley and Odessa met on November 16. The committee
discussed a membership tea to be held on January 29th. In discussion at
the Guild meeting, it was agreed that the tea should be postponed to
allow further planning, and to avoid conflicts with other events.
Odessa is working on getting all members onto a list with current
addresses, phone numbers, and anniversary dates for renewal of
membership and payment of dues. The League is also moving toward
anniversary dates for their members, so the process will be the same for
both organizations.
Faye commented that the League is planning the Equal Opportunity dinner,
but that the role of the Guild has not been decided yet.
The group discussed various strategies for attracting new members who
would pay dues and share in the work of the Guild. We could have a
Guild table at the League dinners to promote membership in the Guild.
It will be very helpful to.have the brochure to help in recruiting.
Faye said that there is considerable reaching out from the Jewish
Mike Lewellen -
Good Morning, we have a quorium of board members in attendance, there are others that
confirmed that they would be here, but we will go ahead and begin our January Board meeting,
a belated Happy New Year to everyone, I hope that your holidays have gone well and so far in
'95 that you have reneged on your New Year's Resolutions at least not all of them at this point.
You received the Minutes from the December Board Meeting in the mail and hope that you have
had opportunity to read them, we will entertain any questions that you have at this point about
the those Minutes or corrections.
If no discussion, entertain a motion to approve.
Move by Terry Tracy, seconded by Terry Rogers
Minutes Approved.
Mike L - We will get right into the Reports and try to move things on at chipper clip today, that
way you want have the Board meeting as an excuse for joining us this evening at the Reception.
which we will get to later.
Lawrence Dark -
Good morning and Happy New Year to everyone, a couple of things, first, I want to introduce
to our newest staff member, Brian Black is our new Director of Special Project and Training, and
Yes, I did bring him from South Carolina, he was one of my assistant there, his extistence has
already been felt and you will see it tonight with the King affair, the Orchistra has been very
pleased at his work, I think that because of the 50th year and we have a lot of things that we are
doing, and like tomorrow the invitations go out for the EOD Dinner, but Brian will be doing a
lot things with Mike Pullen and really help us market the place a lot more, position ourselves for
fundraising, you have his BlO, I just really pleased that I was able to convince him to become
of this organization, our Education Director search is moving along, I appreciate the number of
board members who did give me recommendations of people, as the first group of applicants was
very poor, I think that we have identified some candidates who will possible 2 candidates, I have
read their resumes, they know that they will not able to start until May or June, because they are
connected with colleges, and they that we have restructed the position to look more at the issues
of education and people of color, work on policy, strong advocates in that area and the people
we have identified have strong fundraising and grant writing proposals, we start interviewing
them at the beginning of February. In your packet, I have passed out 2 Grant opportunities that
that we are in competition for, one of them in Washington, DC, Cultural Leadership Program up
2.
up to 25,000 dollars, a number of organizations nowdays have to submit a 2 to 3-page abstract,
they will decide whether or not you are competitive, and they are turning people down, we are
really fortunate that we can put forth, that we have made it in the competition, and I want to
thank Terry Rogers for writing one of our letters of support for the one that we have done for
the Minority Bar Special Project, there were 17 applicants and we were one of the 4 people have
ask to come in and interview for the project which will be 45,000 dollars, to really try to do a
better job, and came about as results of Task Force Report on Racial and Ethnic Issues in the
Judical Systems, this project a year long project to try and help people of color to get into legal
positions and not so many administrative positions, we will keep you informed about one, we
have two other grants due tomorrow and one due next Friday. 'So we are really trying to seize
opportuntities that will benefit the agency, the other thing that we started doing is, working
around HIV/AIDS for people of color, we had a training here over, the weekend and of the 7
people that attended, foUr of them were Urban League employees, so that
I got
is
appointed to Statewide Commission on 111V/ArDS Planning, that will kind of also direct, the
EOD Dinner is February 23rd, Governor Kitzhaber has confirmed that he will be the keynote
speaker, I think that the invitation will go out today, Mike has them for you. Finally, on January
30th, this is the re-schedule Dinner between the Jewish organization and the Board of Directors,
Mike and where will it be held.
ptjif.c
Mike - At the Galleria, downtown etc. (name of restaurant and time).
Lawrence - again, I want to thank the Board members who I have called on to help me with
projects like support letters, making recommendations for Education Directors,
making recommendations for Advisory Board if we get the Minority Lawyers project, because
we need that kind of help as we move along this year.
Lewellen - Great, questions for Lawrence regarding his report? Lawrence, just one from me,
Appears, correct me, if my understanding if I am understanding right. You guys have a lot of
activity around grant writing, clearly, we see that is one of the needs to fill the copper just a little
bit in terms of underwriting a program, are we being able as part of the grant, mark any of those
dollars for general operations, are they 100% earmarked for the programs, but the way we write
them.
Lawrence - They are primarily earmarked for programs, but the way we write them, it gives us
some kind of flexible to do some things. What we are going to have to do Mike, Brian and I
sit down and do an action plan of people and foundations in the state who will give us general
funds, but I think that the kind of activity we are doing, the assess we are doing now, position
us to do that.
Lellewn - The hiring of Herman Lessard's replacement, is there a time lapse for that? Are you
starting to interviewing in February? I guesss it depends on the candidates that's hired when he
comes on board.
3.
Lawrence - One of the things that I want really go on record in saying is Gaylen Brannon is the
tremendous she is doing, one of the reason that I have kind of slowed down the process is , as
we look at budgets, we want to try and clean up some things, I did want to bring in someone in
the middle of confusion and I think that she is doing excellent job trying to pull it together,
Lewellen - Ok, my report is brief, a couple of points, you will notice that immediately following
my segement, we have added a new element to Board Meeting, we will do this with each
department director, we will do it twice a year, that is for you for hear from individual that is
running and directoring the services and programs that the League provides, to give a clear
update, a status report, direct from the the experts exactly what is going on, not only from their
standards, objectives are, what their needs are, how they are servicing clients, how clients are
responding, but keep a clear picture of and educated picture in our mind as board member, where
activity is coming from in the League, hopeful, you as board members to decide not only coming
to monthly to our monthly meetings, lending your expertise, knowledge in the group diametics
that we have here, but also be able to connect with, one of the programs or groups of services
in the Urban League, that is akind to what you do professionally, or some level of your expertise.
As we have made very clear in our search for Board Members, in the last two years, different
kind of expertise, and difference kinds of access, to balance out corporate and community levels
on the board, beside, we want the directors to have some kind of access to what you bring to the
table, we don't think that is going to useful unless you have a real clear sense about what the
programs are doing, secondly, I do want to remind you again, about the event with the Oregon
Symphony, the publicity around this event has been substantial which has been good for the
League, in every mention, not only the Oregon Symphony, Coretta Scott King who is coming
today, speaking of funds, tonight's proceeds will go to benefit the Urban League, patron which
is $100 a head, is practically sold out, the community is responding well, some of the community
is not responding well, as you might expect, bringing someone of this magnitude is quite
expenses untaken, we certainly outdistance what will be raised tonight.
The City of Portland benefits from it, certainly we as an organization benefits from this,
hopefully others will benefit also, look forward to seeing as many you as possible tonight, taxable
deductible kind of thing, it is exciting to have the opportunity, I was on KOIN TV spreading the
word. There are still a few tickets available, with that our first Department Update, I think that
it is appropriate to start with the most visible department and that is Employment, one of the last
discussion that we had at the last board meeting about Employment, keep on a regular basis us
as board member educated about what's going on with the various programs. I will turn it over
to Brenda Sherman-Sanders.
DEPARTMENT REPORT - EMPLOYMENT - BRENDA SHERMAN-SANDERS
Distribution of a couple of hand-outs:
Currently, we are operating off of almost the last fiscal year of Meyer Memorial Trust Grant, and
we also have 72,000 dollars that we got from Mt. Hood Community College by the way of The
Private Industry Council, what that has done for us is that we now have 4 full time staff people,
we actually have the capacity to cover 7, currently our job placement are somewhere around
1994, 220 full time placement for the year, so we are approxiamately 25% of our goal level, we
we utilizing quite frequently 3 to 4 clerical volunteers that come to us from various community
based programs, we utilize them for data entry assistance, clerical task and things of that nature,
some of the gaps that are currently missing in that funding crisis that we actually do need a full
time in need of a full time administrative assistant, The 3 strengths of our employment are 1)
Employment Relations, we started almost 4 year ago with 5 employment partners, and currently
11eFfiu!5Iment job orders and employment opportunity, we have an average of 300
joIi coming through this facility every single week, in addition to another 200 to 400 jobs
that comes to us by the way of Oregon Employment Division, there actually less than a 20%
overlap in that job orders or employment opportunities, so we are not gather up the same
information, We see approximately 160 to 200 people in our employment department, 8 to 10
of those people, do need career counseling, need assessement, resume preparation and they need
interviewing skills and aboiut 35% of those people need support services, because we do not
provide transportation cost, food, clothing expeneses, so that we ought to have, jour 'biggest
_srengthis our credibility., to our Department, because it this agency started with the Urban
League Emphment department and Employment Department is pretty visible and repressenting
other partnerships, it is our credibility that puts us out in the forefront and allows us to get the
partnerships and allows us to get the job orders, but unfortunately there are a few challenges that
we kind to need to work on, challenges are more work than we are capibily of handling, we
actually to need a comprehensive assessment process for what we do at this point is a general
overview, we don't fill confident and successful, I am working with The Private Industry Council
as we speak, we hope to have something completed in the hext 6 months, we will be able to
institute into, initiately there will be funding of that project, scwe will need additional funding
to keep it going, we are at full capacity in this building, we actually have a musical chair dance,
almost every week, to find out who's going to be in what room, for workshops or for anything,
what has made the partnership succesful that we invite them to come over here, they like this
facility, which puts them in hand-ons position to see clients operating daily basis. It actually
helps to institutize this agency in ..... ; we don't have a resource support services, so we argue
with quite a few clients that don't have clothing, don't have transporation, or ways or means of
getting those type of things, this is a major gag that makes people successful,one of the primary
goals of this partnership program as yet to put into place, and it is starting to happen this year,
according to our plan, is that we are suppose to start a. Fee-For-Service concept, in our
employment services department, one of the documents that I gave you that says sample on the
top of this, is a partnership that Cletus and myself drew up about 2 years ago, some of you who
was around then, saw this docuement then, this was an idea of a company that we were going
to sub-contract this, if they had gotten a contract with the local utility companies and they were
going around putting shower heads in people shower stalls, you may of someone who had that
done via the conservation project, well those numbers show what kind of dollars that be
generated, if we could put our Fee-For-Service concept in place, I must say that we are losing
lots and lots of money that we don't have a Fee-For-Service concept and a labor pool, most of
our partners what to know if we have a labor pooi or a temporary contract service, we are asked
So we certainly need to step that up, to get that process going, if we had a Fee-For-Service labor
pool concept and utilize 50 , average 50 people per month working in light industry, light
occupation, we would be able to make our Employment Department self-sustaining, the people
that we have now on board, we would be able to get more exclusive contracts, from various
5.
employers, one of the rolls that the Board Members could play or could assist us in, would be
our eyes and ears regarding employment issues, employment opportunities trends, employment
development, advocacy and help us lobby for funding and that at the very minimum, pass along
information to myself and Prof. Dark, when you are at the table or a staff person that you know
is at the table when major conservation is going on pertaining to workforce development and
economic development, Urban League and the Workforce Center, The Private Industry Council
are actually the employment and economic development in the N/Northeast Portland, it would
be very helpful if we could have some Urban League/Urban League Employment Department
representation at some of our public forums, community meetings, roundtables discussion and
let the public know that you are representing the Urban League, we also need some assistance
in marketing what we do well, it would be very helpful, when you are out marketing and sell and
organization if you yourself is a partner, true partner of our public service department, we also
need our board members to assist us with special projects and typical our employment partners
have been providing us with mininal funding and great deal of in-kind support, because they
actually started as partner in a bare room and barely chairs and desk, to kind of get this thing
going we have made some kind of headway to get this thing going but there are plenty
opportunities in front of us. We are approaching Career Connection, we do expect to have
approximately 80 employers at Career Connection, our new Project Director Brian Black has
been very helpful, helping Mike Pullen with marketing, it is a very hand-ons and a lot of helpful
information, we have put in over 200 hours already in staff time, working on Career Connection,
doing more advertising and difference kind of advertising campaign, our most need now is
funding and advocacy in the employment, the first year that we started our partnership program,
US Bank was a employment partners, they actually wrote into program, management trainees
spend 20 hours per month at the Urban League as part of their training, that is one thing among
the many things that our Board members could see if there any staff in your staff in your
organization or other windows of opportunities, you can pass that information along. I think that
kind of wraps up of where we are and our needs, I have been working very closely with Lou
Boston and James Francesconi and they have been very very helpful and taking the time to see
where we are, right now we have some very interesting things on the agenda - new legislation
that has passed, that criminal offenders that are currently in the justice system have to be working
and 15 and 16 year olds who commit offense be sent to adult court, what that means to us here
at the Urban League, I am on the Multnomah County Sheriff Advisory Committee, so I have a
little inside information, what that means as of April 1, 1995, Oregon is now mandatingjo
release several thousands offenders from the insitutions right now it is now about 7,000 people
that are going to be released in the next 18 or 22 months, unforunately,
4paxtnient and Portland, they are now talking to
job sculls, i is going to ph
Holiidy Park Hospital, if they can become a central booking facility and the tentative plan right
now, all the people who are incarated, because there has been change in the laws, that people
who are convited of serious crimes must do 85% of the time that they are sentence to, what that
means is, they will have to let out a lot people who have short term sentences, and they would
be processing those people at the Holliday Park Hospital, they are mandated to job doing
something, they will be roaming around the area, looking like they are looking for a job, some
of them will be here looking for a job, correction department is looking for funding to help make
that happen, currently there isn't any funding, so there are some very very serious things that are
going to happen very shortly. It doesn't look like we are going to handle this by ourselves.
Any questions?
Lewellen - Sounds like they are making room, if they are letting 7,000 out.
It's like giving the kids a half-day out of school, If they are making room for the others,
Brenda - Making room for the ones that have to stay a long time. Actually Oregon Corrections
Institution are already 25% over capacity and they were sued several years ago and they are
under a mandate for overcrowded conditions.
Lewellen - A clearly a interesting set of downs, not just for this organization, any organization
in this city, not just the community that we are in, with something like this happening. The
media will make a bigger deal than they have. But they will the closer we get to the April date
when they throw the switch the other way.
Lewellen - Other questions for Brenda?
Thank you Brenda, again, you as board can expect and we will take up no more than 10 minutes,
depending on the subject matter, obivously, your interaction but, to keep you aprised from the
subject matter experts of departmental directors what's going on with the various groups.
Committee Reports
Pass out the Financial Report now, and we will get to the Finance and Personnel as part of the
committee report.
Nominating Committee - Faye Burch
The status with our current board members, as of 1/95, we have 21 board members, 4 available
vacancy, one which belongs to the Young Professionals, that leaves us with one remaining slot
to fill and one young professional. We will propose to 2 names today, that will leaves us with
one remaining slot and one young professional. We have 3 members vacating this year, that
starts in time for our annual meeting at the end of March, those 3 members will be vacating, that
means they served 2 full terms, after I propose these two names, our next recruiting from the
Nominating Committee will be working on from the area of Education, high-level media
relations, and business background, those are the areas that we are looking in. I have the names
of the two individuals that we have. (Distributed Bio - 2 candidates),
Lewellen - How many did you say we cycle out at the end of March?
Faye -
3
Faye - 2 names, Tom McDonald of the Trail Blazers , I have talked with personally, but I have
not met him, he very energic, very high-powered and very interested in the Urban League board,
his name was proposed by the Portland Trail Blazers, The second name, that I have for you, is
Jim May, currently the CEO the Emanuel Hospital, he is one of our neighbor, Lawrence has met
7.
met him on a number of ocassions, seems to have a good working relationship, we all know that
Emanual Hospital is involved in several projects in the coming years and it will help them to be
a member of our board. You may take a look at his resume for yourselves. Any questions?
Lewellen - Faye, what in a few words about each, if you maybe describe from your vantage
poiht, what you think each one brings to the table in terms of expertise, resource etc.
Faye - I think Jim, is organizational development, I think that he would he a big help to
Elizabeth Kutza, I think that he should not make a mistake of thinking that he is a CEO and
come put everything together for us, he is very high-powered. I don't think that is his direction,
I think that he would be a good board member.
Tom McDonald, is the more high-powered, energic and willing to work very handily.
Mike Pullen, when the new arena was put up, they felt that the private suite would take a year
to fill up and and he sold them out in a 2 to 3 months.
Lewellen - He sold us two.
Any other comments or reactions to the candidates as submitted by the Nominating Committee?
If not - vote in tandem =entertain a motion to approve at this time
MOTION -
Motion by Dave Duran, Seconded by Terry Tracy
Thos in favor - vote I - those oppose
MOTION PASSED. 2 NEW MEMBERS TO THE BOARD, Lawrence, you and Don, make
sure we draft the appropriate correspondence of welcoming and congratulations in the usual kit.
that we send out, I think that goes out under my signature.
Lawrence - I want to thank committee to listening to the discussion and thinking of the need of
the organization.
Lewellen -= Mike, you will do the usual media announcement as well.
Mike - Oh yes.
Lewellen -- Anything else from the Nominating Committee?
Faye - Have you had any response from Jim Hill?
E;J
Lewellen - As far, he came to the last board meeting.
Faye - Oh, he did.
It was in the Minutes.
Lewellen - he stayed around and talked to the people. Knowing the the legislation is back in
session, it is quite understandable today. Everyone is into this first 100 days thing.
Fundraising - Duane Bosworth is not here, anyone from the Fundraising here. I do have a
question for the fundraising.
Mike - I am the staff person, Duane apoligize, work project come up, Porgy and Bess project
with the Portland Opera. We ask the opera to prepare a contract for review and talked to Cletus
possible taken the ticket sales as part of that in-house, The opera really didnot want to handle
the ticket sales at their box, we going to if possible of doing that here.
Mike - We might review the number of ticket that we have to take on and sell them here.
We make 10.00 per ticket.
Lewellen - Any other questions for Mike? My question was about Porgy and Bess, the second
question have we smooth the understanding out with the Guild?
Mike - Peggy , part of the procedure.
Lewellen - we decided that we would have a member of the Guild on the Fundraising committee,
is she that representative?
Mike - yes.
Lawrence - We had another fundraising opportunity, presented to us, that the Guild is going to
take the leadership on, KXL Radio is bring Alvin Alley Dance Group in March and ask us,
would we want to part of making money, so Brian has been working with Lowry Gibson and
Guild is really exciting about taking the lead on that in March.
Lewellen - When in March, do we know Brian?
Brian - Its after Career Connection,
Mike - The EOD Dinner is really looking good, If there any new companies in town that you
may know of, or work with people that you have served on board with, we have extra invitation
to send out.
Program and Planning - Elizabeth Kutz
Followup on one of the Retreat and those Goals that we had from the Planning in getting some
better ways to vote, to report to the board on status of programs and try to figure ways to
evaluate part of the program stuff. Cletus and I have been having conservations on those two
fronts, one is kind of figuring out commonly putting mechanisms for all the directors can have
a similar format, so we can look at the same information cross programs and get a sense about
what they are doing, how they meeting their goals, that is one front that is being looked at.
Secondly, On Monday, I will come to the Directors Meeting and start working with them, they
could not start moving in that directions without thinking about Measuable Objectives to their
programs. I will do a little in-staff discussion with the directors, to think about how you can
think thorough a program, measurable objectives, how you can lay it out in a way that makes
sense. Finally, talk about having schedule, I commited myself also, provide a series of workshop
with the directors and staff around fundraising and grant writing and getting increase skills in
terms of feeling comfortable with how you can push these things as quickly as you can, and as
effectively as you can. Hopefully, that will be scheduled in the next few months too.
Lewellen - Any other questions for Beth as far as Programs?
Financel and Personnel - we are going do a bunnie hop with the Agenda, also include the
Facilities as part of this next bloc of time. Cletus has to leave a little bit early, and want to make
sure we cover both of those two areas,
Rian - We normally, met on Monday prior to the Board meeting, we did not meet prior to this
board meeting. I think that one of the things that we discussed is bring your attention to Minutes
or discussion at the last meeting, about Financial Statement coming out 10th day of the month,
as you look to the calendar that Cletus prepared within the packet, Board packet, we had a
discussion date. We look at January on calendar, you will notice that on the 10th business day
of this month, is the 17th and the Board meeting is the 19th, that will very little opportunity for
Finance Committee to meet prior to the Board meeting and have a discussion of the Financial
Statement, as you can see some of such as in November, the Finance is the 10th business day
of the month, so that will bring a conclusion, is to meet after the Board meeting on the Financial
Statement, and Financial Statement will be given to you at the next regular Board meeting, so
in other words instead of giving you January Financial Statement on the 19th of January, will not
present it to the Board until the following Board meeting which is the 1 6th, we can fax it to the
board, we can have a meeting and fax it you,
Lewellen - we are equip to if any board member want a fax statement, we can fax it to them, we
just didn't want to broadcast it out there.
Rian - The difficulty that we are having is just getting all of the material together prior to the
Board meeting and give us a chance to meet prior to the board meeting. As you can see
questions come up at every meeting. They come up with questions that are in the Financial
Statement and trying to answer those questions at the last minute, I know that we talked about
this at the last meeting, I was not here at the meeting.
10,
Lewellen - Is the problem volume, data, all of that to help you move your meeting date of the
Finance Committee to early in the month or is it data gather that is not useful early in the month?
Cletus - The 10th business day, normal allowable time to try and piece together a Financial
Statement and what we actually done for this board, is providing a statement almost instantially
as it closes which leaves very little time put in time of closing document and time to analyze
what is there to give some real intelligent responses to the questions, without having to feel that
we are defending ourselves. We would like to take a offense approach to this, the reason of
putting the schedule together is so all of us, both staff and board realize when the days fall and
realize how far the 10th business day is, like in January, the 17th of the month, that is real
critical or Thursday, the 1st day of the month, the 3rd Thursday gets here pretty fast and we have
not gotten the Bank Statement sometimes before we are trying to close the books. The 10th
business day is a reasonable expectation for publishing the statement, it's just can't get into the
board packet fast enough, to mail out a week before the board meeting or the Board meeting the
day after the statement will be done and give the committee a chance to get together and digest
the information.
Lewellen - A reading drag, if we change the schedule, we would see at the February board
meeting, would not include any February data whatsoever? It would be as the end of January?
Cletus - Right.
Terry - I think that this is really good for two reasons. First of all, Money non-profit organization
meet every other month, you don't have to have the board look at the current financial what is
important here is the Finance Committee look at them, within the same month and can flag
problems for you and Lawrence and etc., I think that this is actually good plan. I think that there
is any objection.
Lewellen - I am incline to agree, I think that we loose valuable board meeting time is using the
board meeting as opportunity to analyze data, and come up with questions that had you and the
committee had opportunity to do your analizes based upon schedule, you could have headed some
of that off with more advance information in the packet, so our questions are answsered before
we every get here, at least the questions that are proposed to you can answer.
Rian - I think that our suggestion will be schedule a Finance Committee meeting after a board
meeting, we will send out a Financial Statemwent, that will give you an opportunity to call
members of the Finance Committee and ask questions that we can discuss at the Finance meeting.
Lewellen - What is the general feeling of the others around the table? We all see Financial
Statements personally as well as in our offices?
What we might want to consider, let's give this a try and see how this reacts in terms of your
own comfort zones for a couple of months, knowing that the information that you are receiving
11.
in February is technically speaking 30 days old and a windows of other things that have been
going on that you are not aware of, that is not in that Report. But you will be certainly will be
made aware in the Report,
Mrs. Glosson - Clarity, we will be getting the January Statement prior to the February board
Meeting.
Lewellen - No, the January is the Financial Statement that will include data through January,
you will not see it until the March board meeting.
Mrs. Glosson - Ok.
Lewellen - That's why I am raising this way. To some that data maybe old data, just depends
upon the really desire body on how we are here at our monthly meetings, how fresh information
you want to see and granted you are seeing something that's roughly 30 days old. It is still
relevant timely, in financial terms, obivously, I would also leave open the, if we have a problem,
if there is something of substance that comes up in the emergency variety, that you must dispense
with the process and do whatever it takes necessary to inform us of the circumstances, not letting
us know the building burned down one month later.
Other comments about the Financial Report?
Rian - I will let Cletus go over the Financial Statement,
Cletus - You are getting 2 statements this morning, one is the Audit Report, we like for the
Board to have it before it is publicly release the statements to our grant etc., the auditors did
meet with the board in December and as you can see that we are good shape and there is no
condition with this audit, there is still one Report to be covered, that is the A1-33 Report, it is
a little thicker than this one, follows some federal guidelines, we did findings but they were not
of material nature and if you start at A1-33 in 1991 to this year and on a scale of one to ten, ten
being the worst and one being the best, or zero being the best position to be in, in '91, we would
be up around 7, '92 around 6, then down to a four, down to a three, so we are seeing things that
we are correcting as we get the agency in line with A1-33. The other statement is hot off the
press, this what we run into when the dateline is very close to us, and we are trying to publish,
the staff has worked the weekend and late at night, trying to make sure we had some data for you
this morning, a couple of things I would like to point out to you, one the building was donated
in December and is reflected in this statement both on our balance sheet and the separate sheet,
and it shows receipt under Land and Building 661,000 contribution to the Urban League of
Portland, so when you do compare the data, you need to keep in mind, that is not cash, that is
bricks, bricks, mortar and wood, I would like to bring your attention to the Comparative
statement report that the one with all the small print in columns on it. We have , we are in the
mist of pocessing, we talked about going through and re-vamping the budget on a 12 month
basis, the directors and I have completed that review on the Revenue side, we are now in the
process on the Expenditure side, so we will keep our commentment to the Board by the February
meeting, you will have a modified budget, work with the Finance Committee first, we have not
12,
we have not worked all the details with them on a modified budget, you will note a line in
UnFunded Revenues, in the budget 76,600,00 dollars, I pulled that number out and identified line
item, to point out to you, that there was a grant in which we had scheduled to receive this fiscal
year for 76,000 dollars which we were not awarded, it did not materialize and therefore it does
not exist, and it would be inappropriate to keep that line up in the Revenue Budget, after the
Finance Committee etc., the line most likely will be renmoved from the Budget and reduce the
Budget by 76,000.
Lewellen - Why did that not materialize?
Cletus - It's called read the fine print, the way grant wrote the information to us, they had two
constitutncy on the grant, one of the constitency was the Agency raise 66,000 dollars in matching
funds, second constituency, was that they funds that the grant donated could only use for
equipment, well one reads very carefully , you can interpret that statment of raising matching
funds two differnent ways. One is that, you raise 66,000 dollars and they are going to give you
66,000 dollars and you perceive matching that way, that is not what the grantee meant. Bottom
line of that particular letter, says if you make this in constituency, we will give you 10,525
dollars which is far cry from 76,000, so therefore, I did call both staff persons who are no longer
here to let them know I heard them fall at the other end of the phone. But, we have done some
re-grouping and we did receive 10,525 dollars and we stritch it till there's no tomorrow and out
of that we manage to get a server and window type computers, which for our training center
down stairs, we are working with some other folks try to get the rest of the equipment that we
need, the 66,000 dollars referred to, to all the other personal equipment required for the training
center. So we are in the process of doing that, the year to date budget that is 3rd in column, in
the Revenue section it is reflecting how we see the Revenue falling in the next six months, and
looking at 12 months and what we expect to come in each month and adjust them accordingly,
we have not gone to define the expenditure side of the budget, the other thing the position that
we are taking is that staff is at the 95 96 budget is coming due for United Way and United Way
is so far behind, that they have said just turn in what you did last year and we are pretty happy
folks, we are putting together our '95 '96 budget, which we will being to the board in February
which will actually be how we mofidy are '94 '95 budget, we are doing two things together.
Modify the budget, when we receive a grant, like a footnote that the grant has been received and
we will modify the budget.
Rian - One of the things that we are doing is going through and reviewing the year to date
budget numbers, that you recall we had done in the past statement. We are actually going
through the budget, and seeing how we have to spend dollars. We have gone through the
Revenues part and not the expenditure yet. It will be finished by the February Meeting.
Lewellen - Clearly a lesson in understanding, hopefully, something that we learn from,
assumptions are readily, it ends up costing something. Anything else from Finance?
Motion -
Move by Beth Kutza and seconded by Wheatfall
Lewellen - Cletus will quickly cover Facilitys
Wheatfall - The Facility Committee met on December 9th, Cletus gave forclsoure of this
particular facility which is good, we did both pictorially and also a tour and it is amazing this
building has been reconfigured over the years, to meet the needs. I remember how Brenda
Sherman Sanders jocky for rooms. It pretty esttianally to meet the needs for future success of
the agency, What we have to look at is our current needs and our future needs, we have
deVeloped a quais-action plan, we will be getting together again sometime the latter part of this
month or lnext month, what we thought that would be good as a primarly help or action, to
lbring together Program Directors , of course, Prof. Dark and sit down discuss what the Directors
see where their programs going, what are their needs, how does that fit into Lawrence directions
for the agency and develop a action plan from there..
Lewellen - Do you invision sharing the Action Plan in March or April? or later?
Wheatfall - we will formulate the next time we are together.
Lewellen - We have raised this issue about a seriouse long-term Capital Fund Drive, before we
can give realistic thought something like that, that is one of the reason if you recall, when we
physical facility audit, to get a sense of where we were now, if we did embark upon a campaign,
how those dollars would be targeted.
Wheatfall - I think that is a good idea especially with a Capital Fund Drive, before thinking about
what is our goal.
Lewellen - The table, thank you Key Bank,
Cletus - Terry had mention to me a couple months ago, we can always use tables etc....
Tried to use them at Seniors, decide to use in large conference room, Thanks to Key Bank.
The two tables that was here was donated to House of Umoja.
Community relations -
Commuity Relations/Advocacy - Judi Pitre - They did not have a meeting in December nor
January, no pressing news, with ther 50th Anniversary. Mike Pullen explains some activities.
Annual Dinner is October, 1995, price 40,00
Guild - Peggy Absent.
Any other discussion = I urge you to attend the event this evening, good for the board to be
there.
Lawrence - I would like to wish new permant Executive Assistant to the President, Don
Chalmers, it is official now, that I official appointed him my Executive Assistant a safe trip
Sidney, Australia,
Lewellen = He's going down to start a Sydney branch
Motion to adjourned
Moved by
EDThe Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
March 10, 1995
Dear Board Member:
The photographer will be at the Board of Directors meeting, Thursday, March 16,
1995 for those members who were unable to have their photograph taken at the
last board meeting.
The photo shoot will only take a few minutes in the Administrative office.
Also, if you have not sent a current Bio or Resume, please forward same to the
office.
Thanks again for your cooperation.
Sincerely,
Brian A. Black
Assistant to the President and
Director of Special Projects and Training
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
(503) 280-2600
RESOLUTION
OF ThE URBAN LEAGUE OF PORTLAND
TO SUPPORT CONTINUED E[JNDING FOR
LEGAL SERVICES CORPORATION
(Adopted by the Board of Directors March 16, 1995)
WHEREAS, equal justice is fundamental to the American system of government under laws;
and
WHEREAS, the, inability to afford legal counsel effectively denies access to justice to
individuals with legal needs; and
WHEREAS, Congress created the Legal Services Corporation in 1974 to provide legal
assistance to those who would be unable to afford adequate legal counsel and to
serve the ends of justice; and
WHEREAS, the continued operation of the Legal Services Corporation is essential to the
guarantee of equal justice and to ensure access to the courts for those otherwise
unable to afford access;
NOW, THEREFORE, BE IT RESOLVED, that the Urban League of Portland strongly
supports continued funding for the Legal Services Corporation at levels sufficient to
enable it to continue to fill its vital role in providing access to justice in the United
States.
PRELIMINARY FINANCIAL REPORT
FOR 1995 EQUAL OPPORTUNITY DAY DINNER
March 1, 1995
Revenues
Budget
Actual
$93,000.00
N/A
N/A
N/A
N/A
$22,500.00
60,000.00
15,750.00
877.00
Cash Sponsorships
10,000.00
10,885.00
In-Kind Sponsorships
5,000.00
5,500.00
$108,000.00
$115,512.00
Ticket Sales
Gold Members
Full Tables
Individuals (Full Price)
Individuals (Discounted)
TOTAL REVENUES
Expenditures
Budget
Actual
Dinner
Reception
Wine
Printing
Graphic DesigntMaterials
Postage
Awards / Speaker Gift
Flowers
Signage / Copying
Scholarships
Video Production
Video Playback
Photography
Entertainment
24,750.00
100.00
4000,00
2000.00
450.00
350.00
300.00
26,196.75
135.00
1650,00
3300.00
223.50
550.00
309.60
330.00
226.88
4000.00
2000.00
450.00
250.00
0.00
TOTAL EXPENDITURES
38,835.00
39,618.73
REVENUES OVER EXPENDITURES $69,165.00
$75,893.27
135.00
1400.00
3300.00
450.00
900.00
300.00
400.00
THE URBAN LEAGUE OF PORTLAJ,TD
EOD DINNER 2/23/95
RECAP OF TICKET SALES
Number:
Type:
14
1
Cost:
$21,000.00
(Tables)
with Memberships)
Arco (Gold Member)
(Table given back)
$
TOTAL GOLD
TOTAL FULL CORPORATION TABLES
Individuals
(Full $150.00
105
Comps per Mike Pullen
TOTAL COMPS
TOTAL PERSONS: 715
Deborah K. Johnson
Executive Assistant to the Vice President
$60,000.00
Cost)
TOTAL ThIDIVIDUALS FULL & REDUCED
45
$60,000.00
$15,750.00
Individuals
(Reduced 24 at $35.00)
(Reduced 1 at $37.00)
25
1,500.00
(Paid
with Membership)
$22,500.00
Full Tables
(Corporations)
40
(Paid
GoidMember
$
877.00
$16,627.00
$ 1,575.00
$ 1,575.00
BUDGET FOR 1995 EQUAL OPPORTUNITY DAY DINNER
2/27/95
Item
Budgeted
Actual
Sponsorships
Reception
Dry Snacks
$135.
$135
$135 (Mentor Graphics)
$24,750
$26,196.75
(for 695)
$2500 FIB
$1500 Fred Meyer
Wine (corkage at $5/btl)
(14 cases at $50)
$700
$700
$900
$750
Printing/Typesetting
Invitations (3000)
$2000
In-kind
Key Bank (in-kind)
Programs (700)
'Update' (2500)
$1000
$ 300
In-kind
In-kind
Providence (in-kind)
Wash. Mut. (in-kind)
Graphic design & materials
$ 450
Ad2 ($200 in-kind)
Postage
$ 900
$150 (est)
$73.50
$300 (bulk)
$250 (1st CI)
Awards! Speaker Gift
$ 300
$309.60
Flowers
$ 400
$330
$200 (Boeing)
$500 (PPL)
$500 (UPS)
$100 (Nike)
$200 (Nordstrom)
$400 (Meier & Frank)
Signage / Copying
$ 100
$226.88
$100 (Nike)
Scholarships
$4000
$4000
$2000 (U.S. West)
$2000 (BofA)
Video Production
$2000
In-kind
KOIN, KPTV (in-kind)
Video Playback
$ 450
$447
$250 KGW
Photographer
$ 350
$250
$200 (KATU)
Entertainment
$ 300
0
$300 (Stoel Rives)
$38,835
$39,618.73
$16,385 (cash/in-kind)
Dinner
For 660
(at $37.50)
TOTAL
Projected Revenue
Projected ticket revenue: 620 @ $150
Projected sponsor revenue
(monetary and in-kind):
Projected expenses:
Projected net:
Actual Revenue
= $93,000 **
$15,000
$108,000
-$38,835
$69,165
(** 620 includes 130 tickets for 13
Gold members paid in 1994)
NET REVENUE FOR PAST E.O.D. DINNERS
Year
Final Net
1987:
$37,885
1988
$25,470
1989
$43,399
1991
$44,523
1992
$60,382
1993
$49,668
1994
$65,484
1995
$75,894 (est.)
Lii 1 ;'4 m ciYe ii te
Attending: Peggy C. Ross, Odessa Hendrix, Yollanda Nins, Gwen Johnson,
Myrtle R. Carr, Helloise C. Hill, Michelle DePass, Rhonda Shelby, Aineera
Saahir, Mike Pullen, Thelma Golden.
PRESIDENT'S REPORT: President Peggy Ross included her report with the
meeting notice. She added the following information:
The Regional Conference conflicts with the Guild's annual Daughter's Day
event on April 27th. Faye Burch was to be chair, and is willing to send
an informational flyer giving the reason for not having the reception.
Odessa moved that a notice be sent to all people who have attended in
the past, encouraging them to take their daughters to work, and possibly
to an alternative site for after-work socializing. The motion was
passed, and Faye will be informed about the outcome of the vote.
Peggy has been in contact with the national president about the Regional
Meeting. Information about the meeting was distributed. Everyone who
wishes to attend should contact Peggy to reserve space. She urged all
Guild members to attend to participate in discussion about the future of
the League and the Guild.
Michelle and Odessa presented the brochure for the members comments.
Minor changes need to be made. Mike and Rhonda offered to help complete
the project. Odessa may have a source for free printing, and others may
also have ideas.
Reasurer's report: No report submitted.
dues, which are about $400.00.
We need to pay our national
Mike gave information about the Alvin Ailey dance presentation, and
distributed packets to members who are willing to sell the tickets.
Peggy suggested that we target programs in selling the tickets. Members
chose the Whitney Young After School program and the Portind Street
Academy.
The Porgy and Bess opera in July will be a major event, presented by the
Houston Grand Opera. The League and the Guild have bought out the
entire house for the first performance.
Rhonda said that KATU Channel 2 will partner with the Urban League in
celebrating the League's 50th anniversary with PSA's as a part of a
major promotion.
Yolanda Ninns is working on an event with KKJZ which could be a
fund-raiser, and needs a place to hold it.
Peggy reminded people to log in the number of hours they volunteer for
the League and the Guild, so that an accurate record of time donated
will be available.
The meeting was adjourned.
B
March
The Urban League of Portland.
UFIBAN PLAZA
10 North Aussei Street
Portland, Oregon 97227
FAX (503) 281-2612
(503)280-2600
13, 1995
Ms. Jane Doe
XYZ Company
Beaverton, OR
97005
Dear Jane:
nwt tItriI/in piece 0/ c/ance-iljealer J /ave
deen
a// ear..11
--New York Post
jjamidon can mahe tIe wlw/e1 6tae toi/witI inclwuka/ pitweo or
(och tnto exueerant, iptne-ripp(in unLion.
--Village Voice
Yes, they are describing Alvin Alley American Dance Theater's A Gentle Fire. And, Jane,
you can add your quote to the ones above by seeing it for yourselfl Even better, join us
Friday, March 24, for an electrifying evening that will start at 8:00 p.m. at the Schnitzer Hall
in the "Dress Circle Seats" for the performance. After the show, we will stroll over to the
Hilton Hotel for a VIP reception with the performers.
The Portland Urban League Guild, promises this sensational event will not only leave you
with a memorable evening but you will also be benefiting The Urban League of Portland's
Street Academy (alternative school program) and the Whitney M. Young Program (after
school tutorial program). Tickets are $78.50 each and maybe obtained through, Brian A.
Black at The Urban League of Portland,
We look forward to seeing you. If you have any questions please call me at
Sincerely,
Peggy C. Ross, President
The Portland Urban League Guild
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
(503)641-4553.
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. SHELTON HILL CONFERENCE ROOM
THURSDAY
MARCH 16, 1995
7:30 a.m. - 9:00 a.m.
AGENDA
APPROVAL OF MINUTES
REPORT FROM THE PRESIDENT/CEO
Lawrence J Dark
REPORT FROM THE CHAIR
Michael Lewellen
DEPARTMENTAL OVERVIEW AN) IJPDATE
Esther Hinson, Director
Senior Center
COMMITTEE REPORTS
NOMINATING
Faye Burch
FUNDRAISING
Duane Bosworth
PROGRAM AND PLANNING
Elizabeth Kutza
qINANCE[PERSONNEL
Rian Brown
/ç/OMMUNTTYJudiRELATIONS/ADVOCACY
P1/re
FACILITIES
James Boehlke
URBAN LEAGUE GUILD REPORT
Peggy Ross
r
J
i)
Th
t rhan
URBAN PZA
f
10 Nodh Russe Street
Portland, Oregon 97227
I
1AX (503) 281 261 2
BOARD OF DIRECTORS
THURSDAY
MARCH 16, 1995
7:30 A.M.
URBAN PLAZA
E. SHELTON HILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
(503) 2802600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. SHELTON HILL CONFERENCE ROOM
THURSDAY
MARCH 16, 1995
7:30 a.m. - 9:00 a.m.
AGENDA
APPROVAL OF MINUTES
REPORT FROM THE PRESIDENT/CEO
Lawrence J Dark
REPORT FROM THE CHAIR
Michael Lewellen
DEPARTMENTAL OVERVIEW AND UPDATh
Esther Hinson, Director
Senior Center
COMMITTEE REPORTS
NOMINATING
Faye Burch
FUNDRAISING
Duane Bosworth
PROGRAM AND PLANNING
Elizabeth Kuiza
FINANCE/PERSONNEL
Rian Brown
COMMUMTY RELATIONS/ADVOCACY
Judi Pure
FACILITIES
James Boehike
URBAN LEAGUE GUThD REPORT
Peggy Ross
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
FEBRUARY 16, 1995
MINUTES
The Urban League of Portland's Board of Directors meeting was called to order at 7:45 a.m. by
Elizabeth Kutza, Board member, and Lawrence J. Dark, President/CEO.
Members present: Rian Brown, Faye Burch, Carol Chism, David A. Duran, Biyan Hicks,
Elizabeth Kutza, James May, Tom McDonald, Terry Rogers,
Members absent with excuse: James Boehike, Duane Bosworth, James Francesconi, Kevin
Fuller, Laura Glosson, Michael Lewellen, Rita Lucas, Judi Pitre, Peggy Ross.
Staff present: Lawrence J. Dark, President/CEO, Cletus B. Moore, Jr., Vice President, Brian
A. Black, Gaylen Brannon, Larry Foltz, Esther Hinson, Michael Pullen, Brenda Sherman-Sanders,
Don Chalmers.
Elizabeth Kutza welcomed two new members to the Board, Tom McDonald, Vice President of
President and CEO of
Sales and Client Services for the Portland Trailblazers and James May,
honored
to be involved
Legacy Emanuel Hospital. Both new members commented that they were
with this board.
APPROVAL OF MINUTES
THE MOTION TO APPROVE TilE MINUTES AS WRITTEN WAS MOVED BY TERRY
ROGERS AND SECONDED BY FAYE BURCH. THE MOTION PASSED.
REPORT FROM THE PRESIDENT/CEO
Lawrence J. Dark stated we have two co-chairs today, in the absent of Michael Lewellen, Board
Team, Cletus
Chair and Judi Pitre, Vice Chair. Introduction of the Urban League's Management
B. Moore, Jr., Vice President, Finance and Administration, Brenda Sherman-Sanders, Director
Employment Services, Esther Hinson, Director of Senior Center, Brian A. Black, Assistant to the
President/CEO, Director of Special Projects and Training, Michael Pullen, Director of Marketing,
Gaylen Brannon, Interim Director of Education and Don Chalmers, Executive Assistant to the
President/CEO.
The invitation was extended to the Board members to the Urban League of Portland's Open
House on Tuesday, February 28, 1995 from 10:00 a.m. to 2:00 p.m. to get to know our programs,
organization and how we serve the community.
A photographer is present today, to take photos of the Board members and staff, so the
community know who are making contributions.
Board of Directors
Minutes
February 16, 1995
Page 2
REPORT FROM THE PRESIDENT/CEO (Cont;d)
The Centuiy Club Luncheon for the Boy Scouts, will be held in July, 1995, Paul Lorenzini and
Mr. Dark are co-chairs. This is an effort to increase funding for particular low-income people
of color. Michael Lewellen, our Board Chair is Dinner Chairman.
The Urban League's Cultural and Histoiy Committee will a have program to highlight Black
History Month, this new formed committee has enable the departments and staff to work closely
together and will be reflected in our community work.
An update on the Martin Luther King CD fundraiser, it looks as if we will net between $15,000
and $16,000. The Equal Opportunity Dinner, on February 23, 1995 at present, we have 510
confirmed seats with tickets. The Keynote Speaker is Governor Kitzhaber.
After the Equal Opportunity Dinner, the next event is Career Connections '95 on March 14th and
March 15th, with Jack Roberts as the Keynote Speaker.
The Management Team had a retreat on Saturday, February 11, 1995, which was very exciting,
the agendas that was put together in which accountability will be very important,
Acknowledgement of the $4,500 scholarship award from the American Society of Aging td
Esther Hinson, Director of the Senior Center, training in Atlanta, Ga., San Francisco and
Anaheim, Ca.
REPORT FROM THE CHAIR
No report.
DEPARTMENTAL OVERVIEW AND UPDATE
YOUTH AND FAMILY SERVICES
Larry Foltz
Director
The Youth and Family Services budget is about $612,228 and out of that budget approximately
$291,000 is primarily for the function of the center itself. There is $175,000 for our Parent-Child
Center, which we are sub-contracting to the Volunteers of America, We receive a$72,000 for
a special Diversion Enhancement Program from the county and this year we received $40,000
Level 7 program which is classified by CSD for working with youth. We receive $2,000 for a
special project for Gay and Lesbian youth, the YEEP program received $19,500 from the county.
A special grant from the city, for our Rainbow Gay and Lesbian Group in the amount of $10,000.
The Big Brother/Big Sister received $2,500. From the Forest Service Project last summer we
received $50,000 which was not included in this component for clearing trails, building trails.
[BflminFeb.95J
Board of Directors
Minutes
February 16, 1995
Page 3
For the months, June, July and August last year, we received from The Private Industry Council
approximately $8,000 or $9,000.
The Youth and Family Services has a staff of 16, (six are part-time employees). The services
offered to the center are Youth Employment, Big Brothers/Big Sister, Diversion and Family
Support Services, include groups for youth and families, case management, individual family
group, outreach to cultural community, community development, community involvement,
advocacy, interagency relations, the last 3 programs tie-in with what we call Level 7 type of
work that we perform.
The staff is diverse, over 80% of the staff are college graduates and many years of experience
and some of the staff members are bi-lingual, as our boundaries within the Northeast Portland
community is from 1-5 to the Columbia River, 82nd Avenue, and Interstate 84, which we service.
The center has an excellent reputation in Multnomah county, it has been here for 21 years and
the most interesting thing is that many of the community leaders that we have today were
directors of the Youth and Family Center at one time, this includes Lolenzo Poe, Norman Row,
Aye! Gordly was a director and Catherine Sadat was also a director at one time. The center is
probably looked at as a model, in some of thework that we do. The staff is very flexible,
whenever a school calls and ask if we can help. We mobilize the entire staff and go and work
with the students, giving grief counseling or just to keep things quiet and deal with the issues.
When gang issues came up back in 1985, we were one of the first organization to call people
together to discuss these issues and to deal with them and out of that came the gang task force.
The results has been to try and concentrate more on developing alternative funding for the many
things that we do, in order to meet the needs of the community, We need to be able to follow-up
a course that we sat and have the courses really directed by our funding. The other opportunity
for really working on correction involvement, I think that when we start concentrating on Level
7 type child and family, working with the child and family who is right on the verge of getting
involved with the police or CSD, because of some other problems that is going, there might be
a lot of anger problems, either from the parental level or youth level, so they call us and we get
involved, which helps us to develop some programs that are targeting the parents in order to meet
some of their immediate needs, where we were focusing on youth, we can now broaden out with
more intervention needs. We get calls from schools and CSD and they refer a lot of their youth
to us.
Our newest challenges this year is our Parent-Child center, that is working in conjunction with
Volunteers of America, with handling pre-natal through 3 years of age, it is a new experience
working in partnership, separate facilities in the basement of St. Andrews Catholic Church, which
is currently under renovation, which will mean that every child that is born in Northeast Portland
will be referred to this program. The family will have a choice, to polish up on some of their
skills on how to be a parent, and deal with some of those issues that parents have, especially
[BDminFeb.95]
Board of Directors
Minutes
February 16, 1995
Page 4
single moms. (Distribution of the Youth and Family Services presentation was made to board
members).
Some of the challenges that I would like the Board to come and examine, a course of it relates
to funding. One of our goals in the department is to try to get some kind of underwriting of the
various programs, for example, our Big Brother/Big Sister program which is a very visible type
program and get an underwriter, on shopping bags, proud sponsors of the Urban League Big
Brother/Big Sister Program and return for that donate $10,000 a year to us. If we could get 2
or 3 business to do that it would really take the stress off and help us work on other funding.
Another goal that I have is to get one of our programs back, is NULITES, which stands for
National Urban League Incentives to Excell and Success. which is a youth leadership program.
The National Urban League has been fostering this program for a long time. The youth receive
some excellent training and experiences and can attend national conferences. Those are some
of types of exciting opportunities we have tried to seek extra funding. One of the really strong
points that the Board can help is through public relations, through your associates, meetings, your
friends.
COMMETTEE REPORTS
NOMINATING COMMITTEE
Faye Burch stated that the Nominating Committee does not have any new names to bring forward
this month. We are working hard according to the ByLaws, it is now time for us to bring
forward the names for a slate of officers in time for our Annual meeting in April, if there any
members considering taking leadership role, feel free to notif' her or Kevin Fuller, what office
you would like to serve.
FUNDRAISING COMMITTEE
Michael Pullen reported for Duane Bosworth. The biggest project is Porgy and Bess which will
be held July 19th at the Civic Auditorium. The Portland Opera is bringing Porgy and Bess back
for 12 performances and the Urban League is in the process of signing a contract for the opening
night, there is a sizable curb on ticket discount, if we buy out the house. Out thanks go to 3
companies who are helping us with the downpayment, they are:
Key Bank, U.S. West
Communications, Northwest Natural Gas Company. We have a 20 percent commitment to come
up with the downpayment, we hope to kick this off' at the Equal Opportunity Dinner next week,
with selections from Porgy and Bess.
The Porgy and Bess is a very large fundraiser with a reception following the performance at the
Marriott Hotel.
tBDminFeb.951
Board of Directors
Minutes
February 16, 1995
Page 5
FUNDRAISING COMMITTEE (Cont'd)
We are also working on the 50th Anniversary, which is coming along very well, the promotion
and marketing well under way. Meetings have been held with senior citizens in the community
and the next meeting will be with our clients. Both groups will be featured in our marketing
campaign, which will kick-off in late Spring and continue through the summer. Culminating at
our Annual Dinner in October.
The Equal Opportunity Dinner ticket sales are good, what is becoming harder is getting funding
for the dinner itself. We do have a lot of small sponsorships, but it is getting harder to get
support for the Hotel bill, which is the biggest part of the event.
PROGRAM AND PLANNING COMMITTEE
No report.
FINANCE/PERSONNEL COMMETTEE
Rian Brown reviewed a couple things on the Revised Budget, one was the $76,000 error in the
Proposed Budget, since we anticipated $76,000 in revenue, that we want receive because of the
way the grant was written, so we have revised the budget and it shows the $76,000 as deficit
between revenues and expenditures, now the Finance Committee will actually go through and do
an amendment to the budget, that brings it back into balance, so we will do a revision of the
budget, you will see that in the revised budget, allocated funds on a month by month basis, the
reason for that, a financial statement on a regular basis, we always see a large deficit in certain
categories, that's because we have allocated the budget month by month on an equal basis and
that is not how we spend those funds, we are seeing line items over spend or way under spend,
because it has been allocated on equal basis across the month, the staff and the Finance
Committee went through and re-allocated the budget across so when you receive your financial
statement, for the one that comes out for the month of January, will have a better indication on
where we really stand on the budge and the expenditures.
Cletus B. Moore, Jr., gave further explanation of the budget. The board had not seen the January
statement, which the committee will be reviewing before the next board meeting, one of the steps
that has been taken in terms of not filling the Director of Education position, and transitional of
some of the staff whose position has not been filled. Gaylen Brannon has been working with
Portland Public Schools with an arrangement where can increase our school population which
will help tremendously. Approximately $100,000 reduction in salary expenses for the first 7
months vs what we had budgeted. We still have a gap to close, but that is beginning to make
up that amount.
[BDminFeb.951
Board of Directors
Minutes
February 16, 1995
Page 6
FINANCE/PERSONNEL COMMIITTEE (Cont'd)
The Portland Street Academy is where an arrangement with Portland Public Schools to have a
school program which actually have instructors have a plan for each individual student which is
different than a typical class situation. We get paid by the number of students who actually show
up for class, not the number of students who are enroll in the program. This is a real challenge,
since we are dealing with students who already have problems. Our program encourages students
to show up for class and get them to the level they are suppose to be for their particular grade
level in school. Where possible get the student back into the system. Two other elements that
have been incorporated is one with the House of Umoja, our instructors will work with their
students, who qualify for the program, which helps increase our census, our instructors go to
House of Umoja and work with students a half day each, bi-lingual, English is the second
language.
THE MOTION WAS MADE TO ACCEPT THE REVISED BUDGET AS PRESENTED.
THE MOTION PASSED.
Cletus B. Moore discussed the other item, the United Way Budget for 1995. United Way is
behind, and they gave the agencies a vely short time table to submit their budget by January 20,
1995. If they board wishes to change the budget, a amendment of the budget can be submitted
to United Way. United Way is modifying some things. A conservative approach was taken by
the Urban League, based on the current budget. United Way is saying expect a 15% reduction
in United Way allocations. Final notice should be about May or early June. Instructions was
given by United Way to put in what you had last year. We anticipate a 2.1 million budget for
fiscal year '95, '96, this budget will take place as of July 1, 1995.
THE MOTION WAS MADE TO APPROVE THE UNITED WAY BUDGET FOR 1995,
1996 AS SUBMITTED. THE MOTION PASSED.
COMMUNITY RELATIONS/ADVOCACY COMMITTEE
No report.
FACILITIES COMMITTEE
Cletus B. Moore, Jr. reported that the Committee is very excited about where we are headed.
Assignments have been given the Management Team to have 2 people from their departments
to act as the Dream Team, they will give their current needs and their future needs looking at
from 1 to 5 years being very specific. They will lists, recommendations will be made for the
Board, and work with the Fundraising Committee , Finance Committee to come up some kind
of Capital Fundraising situation that is needed.
[BDminFeb.95
February 16, 1995
Page 7
Board of Directors
Minutes
URBAN LEAGUE GUILD
News Radio to sponsor the Alvin
Brian A. Black reported that The Guild is working with KXL
$78.50 each and there will be "dress
Ailey. Dance Group. The Guild will be selling tickets
dance groups after the event. Tickets
circle" seats and tickets include a VIP reception with the
will on sale at the Equal Opportunity Dinner.
OTHER DISCUSSION
Lawrence J. Dark again, asked the support of Black History Month, as
you involved.
Also, the Open House on Tuesday, February 28,
1995, 10:00
the staff would like to see
am, to 2:00 p.m.
PASSED.
THE MOTION WAS MADE TO ADJOURN THE MEETING, THE MOTION
Meeting adjourned.
SUBMITTED BY:
Don Chalmers
Executive Assistant
to the President/CEO
The Urban League of Portland
[BDminFeb.95]
APPROVED BY:
LAWRENCE J. DARK
PRESIDENT AND CEO
OUTREACH AND CULTiVATION
APPOiNTMENTS
DATE
February 16, 1995
Community Mental Health Meeting
February 17, 1995
PEN-Portland Educational Network meeting
February 17, 1995
Marilynne Eichinger
February 17, 1995
Don Johnson - PCC
February 17, 1995
Century Club Steering Committee mMeeting
February 18, 1995
Senate Bill One Meeting/Rep. Avel Gordly
February 21, 1995
A}{EC
February 21, 1995
Portland Commissioner Charlie Hale - Lunch/Meeting
February 22, 1995
The Private Industry Council
February 22, 1995
Marty Brantley, President KPTV meeting
February 23, 1995
Chip Lazbenby, Gov. Kitzhaber's, Legal Counsel - meeting
February 23, 1995
AHEC
February 23, 1995
Oregon Symphony - Education Committee meeting
February 23, 1995
Equal Opportunity Dinner
February 24, 1995
City Club of Portland - Black History Month Luncheon
February 25, 1995
Senate Judiciary Committee - Subcommittee on Juvenile Justice
Community Hearing on SB 1
February 27, 1995
Red Cross Breakfast meeting
February 27, 1995
Pioneer Square-HIV/AIDS Awareness
February 27, 1995
Oregon Symphony Board of Directors meeting
February 28, 1995
Urban League Open House
February 28, 1995
Joil Southwell, Oregon Administrator, Voc. Rehab.
-
-
-
-
-
Carol Chism
City Club of Portland - Luncheon
meeting with Brenda Sherman-Sanders
George Wappes
-
Youth Committee meetingg
Board of Directors meeting/Shilo Inn
March 1, 1995
HealthChoice, Inc., African American issues - Luncheon
Meeting/Emanuel Hospital
March 1, 1995
World Affairs Council
March 2, 1995
Oregon Symphony Board of Directors meeting
-
Board of Directors Retreat
-
LAWRENCE J. DARK
PRESIDENT AND CEO
OUTREACH AND CULTIVATION
APPOINTMENTS
DATE
Cascade AIDS
meeting
March 2, 1995
Andrea Pruitt
March 8, 1995
The Private Industry Council Board of Directors meeting
March 8, 1995
PEN-Portland Education Network meeting
March 10, 1995
Century Club Steering Committee meeting
March 13, 1995
Red Cross
March 13, 1995
Ed Washington
March 14, 1995
Career Connections '95
March 15, 1995
The Private Industry Council
March 15, 1995
Career Connections '95
-
-
-
HIV1AIDS meeting
-
Metro Councilor
-
-
-
Lunch meeting
Red Lion Hotel
-
Youth Committee meeting
Red Lion Hotel
JOHN A. KITZHABER
March 6, 1995
Urban League of Portland
10 N. Russell
Portland, Oregon 97227
Dear Members:
I want you to know how much I appreciate the hand-crafted wooden box. It
is exquisite.
Your gift enjoys a place of prominence in my office and reminds me of the
evening we shared.
Thanks.
Sincerely,
John A. Kitzhaber
JAK:srm
STATE CAPITOL, SALEM 973 10-0370
(503) 378-3111
FAX (503) 378-4863 TDD (503) 378-4859
SENATE JUDICIARY COMMITTEE
SUBCOMMITTEE ON JUVENILE JUSTICE
COMMUNITY HEARING ON SB I
KING NEIGHBORHOOD FACILITY
4815 NE 7TH AVE. PORTLAND
SATURDAY, FEBRUARY 25TH 1995
9:AM TO 12NOON
Testimony Outline
Welcome and Opening Remarks
9:00-9:15
The Honorable Avel Gordly, State Representative, District 19
The Honorable Margaret Carter, State Representative, District 18
The Honorable Bill McCoy, State Senator, District 8
Oregon Supreme Court Task Force on Racial and Ethnic
Issues-Report
9:15-9:35
Judge Paul DeMuniz, Oregon Court of Appeals, Implementation Committee
ff Miflner, Attorney
17"tharles Stouda mire, Director, Commission on Black Affairs
9:35-10:00
Investment in a "Balanced Approach" to the Problems
Beverly Stein, Chair, Multnomah Board of County Commissioners
Paul Lorenzini, Chair, Citizen's Crime Commission
,Gerald McFadden, President and CEO, Volunteers of Anieiica Ind
Carol Chism, Executive Director, Center for Community Mental Health
Bishop A.A. Wells, President of the Albina Ministerial Alliance
10:00-10:40 What's Working in our Communities?
Tony Hopson, Executive Director, Self Enhancement Inc., Chair NERPAC
Marshall Haskins, Self Enhancement Inc.
erre1-yo, Lane County, Minority Advocacy Project
Three student representatives, Northeast Rescue Plan ActiOn Committee
-hnnie Gage, House of Umoja, MYCAP
AteThette Edwards, Representing Pivot Program
rry Foltz, Director of Youth and Family Services, Urban League
-avid Allen, Youth Employment and Empowerment Coalition
10:40-11:15 Disproportionate Confinement of Minorities: "Community
Concerns"
Anne Sweet, Parent
Bill Council, The Coaliton of Black Men
,,iai ; -k.rri, L&e
Cuuriy
Afiii..,ii Amcric,i C.,litk,n
James Edmondson, Child and Adolesceji Mental Health, Mult. County
Ingrid Swenson, Public Defender
Michael Lindsey, Consultant o the US Department of JisMce
11:15-11:30
N
/-o
olicy Revisions and Special Considerations to SB I
t/U
Lawrence Dark, President and CEO, Urban League of Portland
Lolenzo Poe, Community and Family Services Division, Mult. Co.
11:30-12:00 Open Microphone
Ottis Burchfield, Parent
Larry Clayton, Asst. Director of Youth and Family Services, Urban League
Thomas Hardy, Diversion Coordinator, Urban League
Brenda Sherman-Sanders, Director of Employment, Urban League
Diane Felt, North Portland Youth and Family Center
1c !Trconian
ESTABLISHED 1850
1320 S.W, BROADWAY PORTLAND, OREGON 97201-3499
March 1, 1995
Dear Mr. Dark:
giving
Thank you for agreeing to be on our experts panel,
feedback on stories written by the Family and Children Team
at The Oregonian. We look forward to your comments and criticism.
Our plan is to forward clippings from the reporters on our
team every three months. We'd like you to go through the
clips
and make comments as they occur to you. We'd like
overall comments, too, regarding the kinds of stories we're
doing,
the way the stories are written, what's been overlooked, suggestions for other stories, etc. Please write
whatever occurs to you. You can be as brief or as long as
you'd like. Please send them to The Oregonian, in care of
If you'd
rather comment by telephone,
the Family team.
221-8504, or
you're welcome to call editors Sally Cheriel,
Rod Patterson, 221-8488.
We request that you reply within a month of receiving
these clips, if possible. If at any time you would like to
meet with the team for a brown-bag lunch, just let us know.
Also, feel free to call individual reporters with comments
or criticisms.
The experts panel is one of the ways in which we will ask
for feedback to help us grow as reporters and editors.
Others who have agreed to be on the panel are Neil Goldnurse
schmidt, former Oregon governor; Rosalia Ginsburg,
a
in Cornelius;
Clara Pratt, professor at the Family Studies
former
Center of Oregon State University, and Leo Thornton,
state legislator.
At the end of a year, we hope to bring us all together -you, the reporters and the editors -- for a discussion.
If you have questions, please do not hesitate
Thank you for your interest and cooperation.
Sincerely yours,
Sally C eriel
to
call.
MISSION STATEMENT
The Family and Children Team will exercise a clear,
authoritative voice, and its reporting will reflect tha.t
which is unique about Oregon and Northwest families. The
team will anticipate change and set the agenda for discussion, give context to problems and search. for solutions. It
and sometimes the
will be a watchdog, holding institutions
accountable.
community
Writing will reflect the lifespan of generations and the
broad diversity of famili:. families with kids, families
whose kids have left, and families who've never had kids.
The team will aim to inspire and celebrate as well as to
inform and explain. The team will foster connections with
readers' lives, in part by bringing unfiltered voices into
the paper and by establishing strong lines of communication.
including
It will give a voice, to the sometimes voiceless,
the elderly, cultural minorities and people with
children,
disabilities. It will be a resource for the community and
the region.
BEATS
1. FAMILY MANAGEMENT: Dee Lane, 221-8528
This beat covers issues involved in managing families and
Coverage includes issues dealing with family
children.
and employment, the economically vulnerable,
wages
income,
child care and dependent care, housing, etc.
2. KIDS' AND FAMILY RIGHTS: Steve Mayes, 221-8213
This beat covers the rights and responsibilities, legal and
moral, of family members, particularly children. It deals
with issues, agencies and legislation having to do with f amilies' and children's welfare.
3. AGING AND DEMOGRAPHICS: Spencer Heinz, 221-8072
This beat covers issues that hvae to do with aging across
the lifespan and specializes in issues that affect older
The beat also covers demographics and trends and
people.
their impacts on families and children.
4. YOUNG VOICES: Nancy Mayer, 221-8143
This beat brings young voices into the paper and is an advocate for adding unfiltered youth voices (and voices of all
in the paper. Also, this reporter
to other stories
ages)
writes consumer stories on family life, news-you-can-use
that helps family members cope.
5. PARENTING AND RELATING: Maya Blackmun, 294-4065
This beat covers parenting in the '90s and relationships
among famaily members, traditional and otherwise. The beat
includes stories that explain, inspire or at least empathize
with parents, grandparents and nonparents.
IA/atioiiaC Ceiiter for Sta-te Courts
RESEARCH DIVISION
300 Newport Avenue (231 85)
P. 0. Box 8798
Williamsburg, Virgihia 23187-8798
(804) 253-2000 / FAX: (804) 220-0449
Larry L. Sipes
President
February 23, 1995
Sally T. Hilisman
Vice President
Lawrence J. Dark
President & Chief Executive Officer
The Urban League of Portland
Urban Plaza
10 North Russell Street
Portland, OR 97227
Dear Mr. Dark:
It is with great pleasure that we invite you on behalf of the National
Center for State Courts and the Bureau of Justice Assistance to serve as a
member of the Advisory Committee for Community-Focused Courts: A
Development Initiative. The primary objective of the Initiative is to strengthen
relationships between trial courts and the communities they serve. A grant from
the Bureau of Justice Assistance to the National Center for State Courts funds
this 18-month Initiative.
The Initiative emphasizes the importance of public trust and confidence to
the successful operation of the judicial system, and the importance of court and
community collaboration in order to build that trust. It also responds to the
findings of various public opinion surveys indicating that the extent of the public's
knowledge about and confidence in the courts demands attention from court
leaders.
Many jurisdictions are already undertaking efforts to enhance citizen
involvement in the work of the courts. The Initiative is designed to build on the
practical experiences of those jurisdictions, while also developing some
innovative approaches to address current and emerging court and community
issues. A summary of the Initiative's goals and methods is included with this
letter.
The role of the Advisory Committee is to guide the development of a
national agenda for community-focused courts. We have invited nine
individuals to serve on the Committee, including trial court judges, court
managers, representatives of major citizen groups involved in civil and criminal
justice issues, and an academic expert on court issues. Serving on the
Committee brings a commitment to participate in two meetings over the next 15
February 23, 1995
Page 2
months, the first of which will be held in the Spring of 1995. During both
meetings, committee members will review materials prepared by project staff
and start to shape a more ambitious agenda that will foster court and community
relationships. As the agenda is developed, we anticipate that one or more of the
organizations represented on the Advisory Committee may wish to become more
active in designing and/or implementing specific agenda areas. The grant
makes some provision for compensating organizations that are involved in the
project in that manner.
We very much hope that you are willing to serve as a member of the
Advisory Committee. The Initiative is designed to respond in an imaginative and
systematic manner to the need for greater court and community collaboration,
and we hope that we can rely upon your experience and ideas in that effort. We
will contact you shortly to answer any questions you may have and to determine
your interest in serving on the Committee.
Sincerely,
/...
/
7!
Pamela Casey
Senior Researcher -'
Enclosure
C:
Ms. Marilyn Nejelski, Bureau of Justice Assistance
David Rottman
Senior Researcher
A
Community-Focused Courts: A Development Initiative
National Center for State Courts
Bureau of Justice Assistance
Community-Focused Courts: A Development Initiative is an 1 8-month program
to strengthen court and community relations by identifying existing models of
collaboration between the courts and the public, distilling the critical elements of
successful collaboration, developing new strategies for enhancing court and community
relations, and disseminating what is learned to those who work in the Nation's state
courts. Increasing efforts at collaboration between the courts and the community is
now even more critical, as both address an ever-increasing set of societal problems
such as drug and alcohol abuse, child and spousal abuse, gender and minority bias,
homelessness, violence, and mental illness.
The primary purpose of this program is to develop and promote a communityfocused courts agenda that will identify critical areas in which courts need to build better
partnerships with their communities and will suggest strategies for building those
partnerships. Associated with the agenda will be an implementation manual that will
provide guidance to courts for developing an infrastructure to lay the foundation for
successful court and community collaboration. The agenda and manual will be rooted
in the practical experiences of courts already engaged in court and community
collaborative efforts while also offering innovative approaches for addressing current
and emerging court and community issues. To develop the agenda and
implementation manual, the initiative will explore various aspects of court and
community activities, such as:
What lessons can be learned from the experiences of jurisdictions already
experimenting with court and community programs?
What are the basic steps a court needs to consider in building an
infrastructure for effective court and community collaboration?
What innovative policies, practices, and techniques exist to help courts that
are already working with their communities?
The initiative will combine survey and field research with the results of a comprehensive
literature review to address these questions.
The program will be guided by a nine-member Advisory Committee consisting of
representatives of judicial and citizen organizations. In practice, the organizations and
groups represented will constitute a consortium for building and promoting a
community-focused courts agenda. In addition to their role in overseeing the program,
it is anticipated that some members of the Advisory Committee may be interested in
performing various program tasks related to their areas of expertise. Involving the
Advisory Committee members in the actual work of the initiative will take advantage of
the members' expertise and knowledge in their respective fields and enhance the
development and promotion of the community-focused courts agenda.
AFFIRMATIVE ACTION
ISSUES
To Bi Equal
Column No. 7
AFFIRMATIVE ACTION UNDER ATTACK
By
Hugh B. Price
Affirmative action has become the focus of an intense national
debate whose outcome will profoundly affect America's progress
toward racial inclusion.
devote the next several To Be Equal columns to this
I'll
important issue, which has been misunderstood and misrepresented.
Obsessed opponents of affirmative action are mounting assaults
There are court challenges to contract set-asides,
The new
and legislative redistricting.
scholarships,
on every front.
minority
Congressional leadership threatens to roll back federal civil
rights rules and affirmative action requirements.
Meanwhile, affirmative action and its supposedly undeserving
black beneficaries are being positioned as the wedge issue of the
1996 election campaign, which may also include a California
referendum
to
outlaw
"preferential treatment"
based on
race or
gender in the state.
The frenzy is fed by the incessant ranting on radio talk shows
about angry white males, whose anxiety about job security and
declining incomes drives the thrust to scapegoat minorities and
affirmative action as the cause of their woes.
The crux of the debate is whether affirmative action has
outlived its usefulness. Is it a temporary measure to make amends
for past discrimination, and does its continuing use run the risk
of
transforming racial preferences into a permanent factor in
dispensing opportunities?
is clear: the job of integrating African
To me, the answer
Americans, who were isolated by official action and unofficial
practice, is far from finished.
of our people
Millions
continue
to
be
excluded
from
opportunities and are relegated to the margins of our society. For
all the talk these days about the need to restore a sense of
-2-
community and social cohesion, that will forever elude our grasp so
long as millions of alienated urban blacks and other minorities
remain outside the American mainstream.
Centuries-old patterns of racial dominance and widespread
it necessary to
current beliefs in racial inferiority have made
only right
implement measures like affirmative action, which not
past wrongs but prevent present injustices.
Racism's continuing strength leaves little doubt that if
affirmative action was ended, discrimination would quickly shrink
the already limited opportunities available to African Americans.
Admittedly, affirmative action as practiced has occassionally
abused, as in the use of minorities to front for white firms
And it's understandable
contract set-asides.
in qualifying for
objections to denying able white candidates job
that there are
promotions or admission to graduate school in favor of minorities
been
with less imposing credentials.
The beneficiaries of affirmative action also bear some stigma
And
in the eyes of whites who question whether they "belong."
affirmative action now embraces beneficiaries who never experienced
the virulent discrimination visited on blacks.
corrected without endangering
But excesses and abuses can be
of spurring
the basic principle of affirmative action as a means
racial inclusion in our society.
they are less worrisome when set alongside the important
helped open
positive results of affirmative action programs that
employment, and contracting opportunities to many who
educational,
And
would otherwise have been denied them. It's been a critical factor
in the dramatic rise in the numbers of the black middle class.
for impatient whites and
not yet time
it
is
Therefore,
many
successful blacks to hoist the gangplank up, leaving behind
who may yet find affirmative action a route to mainstream society.
In next week's column, I'll discuss why affirmative action is
as critical to America's future as it is to African Americans.
-30-
7TBE95
2/17/95 TO BE EQUAL 500 E. 62ND ST.
N.Y., N.Y. 10021
T Bc Equal
Column No. 8
RACIAL INCLUSION A CRITICAL NATIONAL GOAL
By
Hugh B. Price
The
increasingly
heated
national
debate
over
affirmative
action should focus on the fundamental, core issues, and not, as it
on peripheral issues and anecdotal instances of
has thus far,
abuses.
fundamental issues are: is affirmative action necessary
secure a racially inclusive society; and is such a racially
to
inclusive society in the national interest.
seems to me self-evident that the answer to both questions
It
Those
is a resounding "yes.
Affirmative
action
critical
mass of
has
been
African Americans
instrumental
whose newly
in
creating
found access
a
to
education and employment has enabled them to become economically
self-sufficient, productive contributors to our society.
That's especially important at a time of rapid economic
of job
that deprive
so
many blue-collar workers
changes
It's no accident that the formation of a solid
opportunities.
black
middle class coincides with the spread of affirmative action
programs.
as such programs are, and despite sometimes faulty
they have become a critical vehicle for racial
implementation,
Imperfect
inclusion.
Affirmative action mandates have led employers to hire and
promote women and minorities to positions from which they had been
largely excluded in the past.
They may occassionally chafe at the regulatory oversight that
compliance,
but most corporations have come to see
ensures
affirmative action mandates as necessary prods to desegregate their
Some early opponents of affirmative action are now
workforce.
enthusiastic supporters because they have found that operating in a
diverse society requires a diverse employee base.
-2-
should be evident too, that a diverse society cannot
flourish if large segments of the population are stigmatized and
relegated to inferior status.
about the dangers of ethnic
It's become commonplace to talk
Balkanization, but the search for social cohesion in a diverse
It
society will be an exercise in futility unless all Americans have
equal opportunities to enter the mainstream.
Affirmative action is often stigmatized as divisive. But if
it ended today, the economic anxiety among whites which is fueling
Their anxiety
backlash against it would not be alleviated.
the
from gobal economic changes, not from programs that attempt
to extend opportunities to all Americans.
Race remains America's unresolved dilemma and affirmative
action can help us resolve it. That's become a necessary national
objective, because the combination of changing demographics and
stems
global economic competition mean that America must make the maximum
use of the potential of all its citizens.
America is the world's preeminent multi-ethnic society, and
source of competitive advantage if its
its diversity can be a
opportunity structure mirrors its demographics.
As Senator Bill Bradley has astutely observed:
"By
the
year
2000,
only
57%
of
the people
entering the
That means the economic
workforce will be native-born whites.
future of the children of white Americans will increasingly depend
on the talents of nonwhite Americans. If we allow them to fail
America will become a second-rate power. If they succeed, America
and all Americans will be enriched."
It would be extremely short-sighted to abandon a valuable tool
racial inclusion and develops the wider talent base
that aids
indispensable to maintaining America's standard of living.
Affirmative action can help us become a racially inclusive
society that can flourish into the next century.
-308TBE9S 2/24/95 TO BE EQUAL 500 E. 62ND ST. N.Y., N.Y. 10021
The Urban League of Portland
El
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
(503) 280-2600
March 10, 1995
The Board of Directors
Urban League of Portland
Dear Members of the Board:
THIS REPORT CONTAINS INFORMATION THAT IS OF A SENSITIVE NATURE.
PLEASE BE SURE TO READ THE ENTIRE DOCUMENT.
Presented here are January, 1995, Combined Balance Sheet, Statement of Revenue and
Expense and Changes in Fund Balances Report, and the Comparative Statement of Support
Revenue & Expense History (Fiscal years 1994 & 1994 for the Urban League of Portland).
Please note in the Comparative Statement of Support Revenue & Expense History that the
line items headed "Special Events" represents gross funds raised in revenues and cost in
expenses for each year.
These reports are for management use only and are unaudited. These reports do present
fairly the actual revenues and expenses for the period except as noted in financial
statements.
Though it is not shown in these combined financial reports, separate accounts are
maintained for each fund to ensure the observance of limitations and restrictions placed on
the use of resources available to the League. These accounts are maintained in accordance
with the principles of fund accounting. The staff, in cooperation with the Finance
Committee, is continually working towards developing uniform standards on special
projects and accountability for restricted contributions.
SPECIAL NOTES: Explanatory notes and comments accompany the financial statements
to clarify the statements and enhance the fairness of their presentations. These notes are an
integral part of the statement
If you have any questions regarding these reports, please give me a
meeting.
Respe
M .re,Jr.
AFFILIAV1ce President, Finance
A United Way
Agency
before the Board
fly submitte
.
un
call
dmimstration
(File: BoardNov.94)
The Urban League of Portland
Consolidated Balance Sheet
As of January 31, 1995
Land, bldg &
Equip Fund
Current Funds
Unrestricted
Restricted
ASSETS
Current Assets:
Cash (note 1)
Investments
Accounts Receivable
lnterfund Receivable (Payable)
-
-
210,745
(25,576)
(31,049)
13,966
168,086
$210,745
$
104,707
-
1,449,125
1,000
1,450,125
-
1,450,125
$1,419,076
$13,966
1,618,211
-
13,966
137,958
587,530
43,777
13,966
1,449,125
1,000
-
($25,576)
$
33,251
-
-
4,200
39,577
$
-
-
-
-
TOTAL ASSETS
Deferred Revenue
Funds Held on Behalf of Others
(33,729)
-
-
-
Total Property & Equipment
LIABILITIES & FUND BALANCE
A/P & Accrued Liabilities
Mortgage Payable
25,459
(58,628)
-
92,357
$13,966
$2,680
$7,593
-
PROPERTY & EQUIPMENT
Land, Bldgs & Equip, Net
Land Held for Resale
Total
Fund
53,595
89,032
25,459
$29,356
89,032
Total Current Assets
Custodian
-
$
$
587,530
-
Total Liabilities
108,907
72,828
587,530
13,966
783,231
Fund Balance
101,838
(98,404)
$831,546
-
834,980
$210,745
($25,576)
$1,419,076
$13,966
1,618,211
TOTAL LIABILITIES &
FUND BALANCE
The Urban League of Portland
Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balance
Seven Months Ending January31, 1995
Land, Bldg &
Equip Fund
Current Funds
Restricted
Unrestricted
Total
Support
Contributions
Special Events
United Way Allocation
Federal, State & Local Grants (note 3)
Total Support
Revenues
Membership Dues
Investment Income
Rental Income
Indirect Cost Recoveries (note 5)
Other Revenues
$3,609
48,986
77,040
202,902
$13,504
5,273
38,520
438,313
$661,934
332,537
495,610
661,934
78,341
1,975
-
-
103
-
-
-
-
$679,047
54,259
115,560
641,215
1,490,081
78,341
2,078
29,952
125,253
785
-
-
2,150
-
29,952
125,253
2,935
236,306
2,253
-
238,559
Total Support & Revenue
568,844
497,863
661,934
1,728,640
Expenses
Program Services
Supporting Services
501,319
608,681
Total Expenses
501,319
Total Revenues
-
46,445
1,110,000
46,445
608,681
46,445
1,156,445
-
-
Excess (Deficiency) of Support
and Revenues over Expenses
67,525
(110,818)
615,489
572,195
Fund Balance at Beginning of Period
34,313
12,414
216,057
262,784
-
-
-
-
$831,546
834,980
Other Changes in Fund Balance
(Reduction of Capital Lease Obligations)
Fund Balance at End of Period
$101,838
($98,404)
The Urban League of Portland
Comparative Statement of Support, Revenue and
Expenses and Changes in Fund Baiance
Seven Months Ending January 31, 1995
1992-93
Actual
Y1D
1994-95
Budget
1993-94
Actual
Total
1994-95
Budget
'Y'TD
1994-95
Actual
Variance
Remaining
Budget
Support
United WayAiiocation
Special Events
Contributions/Grants (note 2)
Federal, State, and Locai Grants (note 3)
Other Support
Fees & Contracts
$
258,976
178,548
207,881
$
Revenue
MembershipDues
Interest & investment income
Rental Income
Indirect Cost Recoveries (note 5)
Other Revenues
Unfunded Revenue
Total Revenue
Total Support & Revenue
$
181,021
247,052
-
-
Total Support
259,743
115560
78,117
559,000
54,259
679,047
507,046
600,931
(51,954)
231,116
189,000
267,617
945,365
134818
44,800
$
$
(19,258)
$
9,459
$
115,556
134,741
(411,430)
438,319
-
-
829,234
719,602
219924
134,169
(85,755)
317,924
183,755
1,474,639
1,407,419
1,036,669
1,490,081
463,422
1,961,022
460,941
81,006
3,653
83,196
36,000
1,633
40,833
96,268
7,000
78,341
2,078
29,952
125,253
2,935
42,341
(10,881)
28,985
(4,605)
70,000
2,800
70,000
165,031
12,000
(42,341)
722
40,048
39,778
9,065
445
83,001
122,875
11,607
3,661
65,642
140,669
6,042
-
-
302,142
299,210
181,734
238,669
66,826
319,831
47,272
1,776,781
1,706,628
1,218,393
1,728,640
610,247
2,270,863
608,213
931,662
162,685
34,660
23,403
9,122
203,317
43,129
5,416
23,297
890
102,652
340
3,225
16,914
23,117
6,217
1,003,946
41,264
48,652
24,734
11,952
217,544
40,093
8,172
33,405
5,481
78,558
3,749
2,558
16,694
31,520
436
831,976
135,805
35,535
16,198
6,125
139,615
35,989
4,025
36,291
4,455
45,000
1,322
1,290
8,460
15,750
994
707,507
76,639
28,680
15,375
5,826
139,731
23,862
3,202
30,396
4,747
28,074
670
4,000
7,402
124,469
59,166
6,855
823
299
(116)
12,127
823
5,895
(292)
16,926
652
(2,710)
1,058
4,049
994
1,420,152
215,493
59,955
27,770
10,494
239,339
61,694
6,900
62,246
7,700
105,000
2,245
2,215
14,500
20,023
1,703
712,645
138,854
31,275
12,395
4,668
99,608
37,832
3,698
31,850
2,953
76,926
1,575
(1,785)
7,098
8,322
1,703
1,590,046
1,568,758
1,318,830
1,087,812
231,018
2,257,429
1,169,617
70,270
46,445
79,621
7,800
46,445
13,326
8,862
-
11,174
96,474
13,603
11,688
(13,326)
(1,062)
10,400
33,176
(13,326)
1,538
1,671,490
1,690,623
1,373,076
1,166,445
216,629
2,347,450
1,191,006
106,291
16,106
(154,682)
672,196
726,876
(76,697)
-
Expenses
Salaries, Benefits & Taxes (note 6)
Professional SeMces
Supplies
Telephone
Postage&Shipping
Occupancy (building & grounds) (note 7)
Rental & Maint of Equipment
Printing, Artwork, Publications, etc.
Travel & Transportation (note 8)
Conferences, Conventions, Meetings
Special Events
Membership Dues
Awards&Grants
interest Expense (note9)
insurance
Other Expenses
Total Expenses before
Non-Operating Expenditures
Depreciation of Building& Equip (note 10)
CEO Search (note 11)
National Urban League Dues
Total
-
Expenses
Excess (Deficiency) of Support
and Revenues over Expenses
Other Changes in Fund Balance
Fund Balance at Beginning of Period
Fund Balanceat End of Period
$
11,701
-
-
-
-
-
-
141,388
246,679
262,784
262,784
N/A
834,980
N/A
246,679
$
262,784
$
108,102
$
$
N/A
-
N/A
262,784
N/A
186,187
N/A
The Urban League of Portland
Selected Information - Substantially All Disclosures Required by
Generally Accepted Account Principles (GAAP) Are Not Included
Seven Months Ending January31, 1995
1. CASH
Cash held by the League as of January 31, 1995 is summarized as follows:
U n restricted:
Operating
Cash stabilization fund (Board designated)
(Desired balance is $60,000)
Unrestricted Total
Restricted:
Expendable for restricted purposes
Stevenson trust account
Restricted Total
$29,356
89,032
118,388
10,273
13,966
24,239
$142,627
2. CONTRIBUTIONS
On December31, 1994, Mr. Phillip Eder donated the Urban League building with a fair market value of
$1,400,000. The Urban League has agreed to accept the corresponding mortgage of accrued interest
of $587,530. The contribution of $661,934.36 has been recorded as a contribution in the Land, Building,
and Equipment Fund.
3. GRANTS
During the seven month period ending January 31, 1995, the League recognized $40,000 in contributions
from the Meyer Memorial Trust. The League received $10,000 from US West.
4. MEMBERSHIP DUES
Membership dues represent all dues payments received through January 31, 1995 for the 1994-95 fiscal
year. For individuals, families, et al, $1 1,956 was received. For corporate, $66,385 was received.
Corporate amount is unadjusted for Annual Dinner and EOD.
5. INDIRECT COST RECOVERIES
Indirect cost recoveries relate to internal charges allocated to certain League programs for their share of
office rent and other facility and operational costs. An equivalent amount of revenue is recognized in the
unrestricted current fund.
The Urban League of Portland
Selected Information - Substantially All Disclosures Required by
Generally Accepted Account Principles (GAAP) Are Not Included
Seven Months Ending January31, 1995
6. SALARIES AND WAGES
Variances in salaries and wages are due to scheduled pay increases have not gone into effect and attrition.
In addition, the vacancy for the Director of Education has not been filled.
7. OCCUPANCY
Occupancy expenses include costs related to office rent, garbage collection, utilities, real estate taxes,
various building supplies and other building operating costs. This category does not include the cash
outflow related to payments of principal to Portland Development Commission on the League's outstanding
lease obligation.
8. TRAVEL AND CONFERENCES
The accompanying financial statements include travel costs associated with staff attendance at the
National Conference.
9. INTEREST
Interest expense relates to the League's property lease. See the League's annual financial statements
and audit report for a more detailed presentation of the League's overall lease commitment.
10. DEPRECIATION
Depreciation of capital improvements and fixed assets are calculated on a straight line basis. Capital
improvements are being depreciated using a life often years and the fixed assets are using a life of
five years.
11. CEO SEARCH EXPENSES
This temporary account shows the direct costs incurred in connection with the League's CEO search.
The amount that has incurred to date in FY 1994-95 include costs associated with moving the League's
CEO to Portland.
Employment Depakttrient is
's Hppening!
by Christy Hauff
awrence J. Dark, Urban
League President and CEO,
shares some thoughts with
the volunteers and staff:
On behalf of the Board of Directors and management team, I would
ere is what is happening in
Employment. We are getting
ready for the Career Connections '95very busy with lots of hustle and bustle down here. We had a
visit from Nike this past week, a very
productive meeting.
like to personally thank you for all
the work you do to make the Urban
Also, we are in the process of
League of Portland successful. Your
efforts are not overlooked, and you
are a vital part of this organization.
becoming partners with several dif-
ferent agencies to be able to help
our clients with all different aspects
of training and resources available
As
we
move into our
50 th Anniver-
out there in the World of Work.
Elizabeth Wisler is no longer
with us. Friday, March 3 was her last
day. We will all miss her.
But give a warm welcome to
Loung Vu, who will be returning this
week.
Other than that, we are still actively recruiting for many open positions with local employers, so stop
by and have a look.
ducation is one of the many
that
services
the
Urban
League provides to its constituents. The Education Department meets this need through programs for people of varied ages.
For Middle and High School youth,
there are three programs: the Portland Street Academy, Male and Fe-
male Responsibility Program, and
the after-school tutorial program,
Whitney M. Young, Jr. Education
and Cultural Center. For adult job
seekers, there is the Computer
Training Center.
If you have clients who might be
interested in attending any of these
programs, please contact Fatima at
extension 658 (280-2658). Although
we are currently at full, capacity in
the Portland Street Academy, we will
take names for the waiting list.
The next CTC session will start
the second week in May, so contact
the Education Department for information on signing up.
by Sue Sargent
sary year, let
us try to be
better
than
ever before.
This time is a
window of opportunity for
us
and
we
need to cap-
once said,
"Whether you
sayyou can do
it, or you say
you can't, you're
right!" We live
up to our own
expectations
for better orfor
worse!
ture and utilize every mon ient.
I am very proud of the accomplishments we have made since my
arrival, and I know that the future
holds a lot for all of us. So I ask that
you work with us cooperatively and
togetherwe will continue to grow and
serve the needs of our community.
MessagefromLawrenceJ. Dark.............................
d1 i
issLle..
Welcome to the Premier Issue of the
Urban League of Portland In-House
Newsletter! As Staff and Volunteers,
we need to keep in touch with what is
going on around the organization.
As Henry Ford
:
page
1
Employment and Education Departments .................,... page 1
Seniors. . . . . . . .
...... . . . . . . . . . . . . . .page 2
..............
1::JYouthandFamiIyServices.... ............................ .page2
he Youth and Family Services Department, in its con-
stant mission to meet the
changing needs of N/NE Portland, is
offering a number of workshops and
groups for youth. These workshops
and groups provide useful informa-
tion and support to youth being
presented by Larry Clayton. It focuses on issues relating to shoplifting and youth. It is expected that the
majority of youth to receive this presentation will be involved with the
Diversion program - however, referrals from other departments are wel-
comed. Also, look for the popular
served by various departments of
the Urban League, including Youth
Happy March Birthday:
Mike Puilen, Director of Marketing
3-21-95
Thought of the Month:
"As a people, we must
remember that we are not as weak as we
have allowed ourselves to be painted,
and we are not as strong as we can be."
and Family Services and the Education Department.
John Edward Jacob
Past President ofthe
National Urban League
Workshops currently being offered include "Violence as a Public
Health Problem", "Behavior Modules
Well, we hope you enjoyed our
first UL Staff Newsletter. Look for one
around the first of eveiy month.
If you have any information to
report, please let one of the newsletter
staff persons know. Thanks!
Choices for Tomorrow", "Youth
and Law"; and slated to begin soon
-
"Anger Management", and "Shop Lift
101."
The "violence" and "behavior"
workshops are being presented by
Youth and Family Counselor Pam
Davis. The violence as a public
health problem group focuses on vi-
olence intervention, education and
prevention of violence issues. The
group meets once a week for six
weeks and is open to youth from the
League's various programs. Davis'
uBehavior Modules - Choices for Tomorrow" workshop focuses on "law
breaking behaviors and surrounding
issues that contributed to the crime."
Each participant will be presented
modules including passive/ assertiveness, decision making, problem solving, eliminating provoking
behaviors, and empathy awareness.
The Youth and Law program,
presented by Mary Harvey, Diversion Specialist addresses law and le-
gal issues that concern youth. It
seeks to educate youth on their responsibilities regarding the law as it
pertains to different age groups.
Youth currently served by this group
are primarily involved in the department's Diversion program allthough
Director Larry Foltz feels the workshop could have more widespread
applications.
The new kid on the block "Shop
Lift 101" - which is nearing the end
of the development phase, will be
Anger Management workshops to
return soon; a practicum student will
be working with Youth and Family
Counselor Shala Moyadei to present
the workshop.
Christy Hauff
Sue Sargent
Brian A. Black Tammorra Barnes
Mike Pullen
Daniel Blue
Adult & Senior Service Center by Tammorra Barnes
ebruary was truly a good month for the Senior Center. The open
house celebration was a great success. Many African Americans and
others inside and outside the community came to see what the Urban
League Multicultural Senior Center was all about. Many shared their concerns and brought in new ideas. It was a wonderful event!
We want to welcome our new Urban League staff member, Alma Brown
who is the new "Intergenerational Coordinator." The senior center has developed a new project called "The Intergenerational Program" which is targeted
to help grandparents raising their grandchildren. We hope to expand this
project to help younger ones raising children too.
On February 18th we had a fish fry which was a blast! We raised over
$450. We served trout fish, spaghetti, and dessert. Many people old and
young came to enjoy the festive event. The fish fry was such a success we
decided to make it an annual eve,nt. Look forward to more festive upcoming
attractions like of "Summer Barbecue Blow-out."
As for the Alzheimer Respite Care Program we can say all hope is not
lost. A well talented Alzheimer participant has developed a choir and is currently recruiting participants to come join in and sing gospel every Tuesday
11:30 a.m. to Noon or 1 p.m. to 1:30 p.m., which ever time fits your schedule.
Yes, the Urban League Adult & Senior Center is truly going places!
.....................................
.,
BOARD OF DIRECTORS MEETING
MARCH 16, 1995
MINUTES
Jim Boehke presiding Jim - Well, with no further adeiu, let us head into the Agenda, I was not at the last meeting, but,
comments qn the Minutes.
Minutes approved
All of those in favor, I, oppose
THE MOTION PASSED TO ACCEPT THE MINUTES.
The next item is the Report From the President.
Lawrence - Let me give my apolizes for the both the President and Vice President
Michael Lewellen is on his way to Washington, D, C. and Judi Pitre has some personal matters
to take care of.
Just to give you some information, about some of the activities, as most of you know, the Equal
Opportunity Day Dinner was a huge success, we had over 700 people attend and we got a lot of
that, the same thing with Career Connections, which was Tuesday and Wednesday, this week,
we had about 2,660 people registrar for the 2 days and we had over 3,500 people come through,
foot traffic, everybody did not registrar, so that was a tremendous success also, we talked to all
84 employers, who really excited and have already committed to come next year, and I must tell
you that one of the highlights was Commissioner Roberts, he gave the speech that kind of caught
us all off guard. About Affirmative Action and he did extra ...... , which meant that I was surprise
about how much he knew and how he could say it with such vim and vigor, but I think that
overall those two things were successful, one of the things that I am working with Mike Pullen
and Brian Black on is one of things that I noticed about our big events is, we do OK in terms
of numbers, getting people there and raise money, but, we have to a better job of underwriting,
because we are spending a lot of the money that we make paying out bills for example, the
money we spent over some 30,000 dollars, just on the hotel bill for EOD, so that's a weakness
that we have to shore up and we will be coming to you all, just thinking that anytime we have
an event, we need underwriting for everything and we just have not done a good job with that,
if we are really going to maximize the most we can get out the events.
Mike, how much did we take in?
Mike, I will give that when I give the Fundraising Committee Report.
Lawrence - Ok, I will hold it then. You can hold until the Fundraising Report.
2,
Lawrence - Also, in the Financial Report, Cletus will give you some information about, Conant
& Conant Book Store, made a offer to us, to buy their bookstore, we will give you all of that
information, mechanicals that we are talking about with TEDDI, but there are some things that
we need to be conser about, but it was an offer that can out of ...... The other thing that is
happening, of course next month is the Western Regional Conference, and Mike has the
applications, it is free this year, really encourage, board members to attend, it is only a day and
1/2, this year, it is on a Friday and a Saturday. The luncheon is free, everything is free, but it
is still important, anyone who wants to attend, send back the registration forms for the records,
proably you should send them, if you could, send them all back to Mike and we will try and get
them all in, if you can get that done in the next week, it is pass the deadline, but they are still
taking them. I am actually, I talked to Mike about, Mike Lewellen about it, I havn't told Peggy
this, but I am going to turn over all the entertainment to the Guild, to Jerry Page from Denver
and to Beverly White at Nordstrom and I think that there some exciting things, because we
actually have some 6,000 dollars already available to do something, but I think that I would like
the Guild to be activitily involved, whenever we plan for those two days, Thursday night and
Friday night most likely.
Finally, let me tell you about a special award that was received by The Urban League on
Tuesday, we receive an award from AARP for older Americans because the Urban League has
hired more senior citizens in the past decade than agency in the Portland area and we also
selected because, we weren't selected Don Chalmers, my Executive Assistant received
outstanding award for the outstanding employee for this region, Somehow I got him there,
driving he keep thinking, he was really concerned that he didn't put something on my calendar,
where are we going, but we are really pleased at the work that Management Team has used
AARP, they have worked out really well, and we are really pleased with Don.
Are there any questions?
Peggy Ross - You are not happy with the underwriters, what about the media coverage?
Lawrence - the media coverage has been outstanding, seems like everywhere we went, people
said they saw advertistment for everything, especially Career Connections, Brian and Brenda did
some outstanding things, radio stations that we have never been on before, the one thing that was
said by all employers, this is the most diverse career connections they have ever had, they really
say more african-americans, native americans, in the years that we have worked with them and
we worked really hard to increase that diversity, it is not the publicity, tons of that,
Faye - What did you do give Brenda the day off.
Lawrence - No, she will be here. We don't give people days off, this is non-profit.
3'
Thank you.
Boehike - Since our Chair isn't here, Lawrence or Cletus do you know what Michael Lewellen
wanted to report?
Lawrence - no, he just wanted me to emphaize the Western Regional and have a strong
attendance there.
Boehlke - Next on the Agenda is, Esther is going to give us a review of the Senior Center,
ESTHER Good morning, we will handout a brief overview of what we are about at the Senior Center, our
misson statement, also our objective, I will let you read that and I will skip over to page 2, in
our department, we have four programs, the Attutide of Living Program, which consist of
personal care, home care, information referral, counseling for seniors, we also have
Intergenerational programs, which basically right at this point consist Parenting-Grandparenting
program, 160 on this grandparenting program, which we have two catagories, grandparents, those
who are in litgation and those who are parenting their grandchildren, we have received funding
for the county for that program, to have a case manager, also we will be doing a partnership with
Legal Aid to get some assistants for Grandparenting 60 plus, who need help in partnership in
helping parenting their grandchildren. We also have an Alzheimer Respite program, which at
this time, we have about 3 or 4 people in that program, collaborative efforts, along with
Volunteers of America for Days Night Center, which will be located on N. Albina, we have
Activity Center also on which is co-located with Loaves and Fishes, the center is doing well, we
have approximately, 80 people who attend the center daily. Along with those services, we also
have other services that help with independent living, such as transportation, etc, our staff consist
of Administrative Assistant, Case Managers, Activities Coordinator, Alzheimer Coordinator,
Respite Coordinator, van driver, information referral specialist, Intergenertional Program
coordinator, also, we have a wonderful staff, with a Advisory Committee, who basically,
volunteers individuals who giving their time to help guide us to do some things that in helps to
have a good program. We have a budget of 256,473 dollars for the year, for this fiscal year that
we are operating on. Any questions?
Bosworth - Senior laws, how do you provide services?
Esther - Through Legal Aid, we have volunteer lawyers, who come to the center,
Over the course of the year, how many seniors do you think that you interact with or serve?
Esther - Approximately or all total about 825 seniors,
Boehike - Is the Award that Lawrence talked about earlier is the results of this center,
El
Esther - I must say that I attend in the last Board meeting, it was mentioned that
received a scholarship to attend American Society for Aging Conference and program for new
leaders, it was a great experience in seeing that there is paradimship that is taking place in the
aging population and also in the aging network, it was a great experience, I will have more to
tell next time. Thank you.
Boehike - Thank you Esther. We go to the Committee Reports, actually I am going to jump
ahead following Esther's presentation to Program and Planning Committee.
Program and Planning Committee - Boehike -
Beth Kutza isn't here, but we did meet and primary outcome of that meeting, that we want to
establish, we talked about this for a while, liaison from the board, each one of the divisions, so
somebody on the board is acquainted with what's going on in that department and knows the
issues that are presented there and since Beth is not here and she is the chairman, I don't have
to be as diplomatic, we are going to ask specific people to serve in some of those roles, she
asked me to do it in the Education area, I don't have the whole list, so I am just warning you,
you may be, I know that Charu, we are going to ask Charu to participate in the Employment
area, Carol, we are going ask you to participate with Larry in Youth Services and there are 2
people in each area, we are going to ask, Laura, you to be involve in Education, I know that she
is already very involved with Seniors, so we nee to kind of crank that up, and I sure if you
havn't heard from Beth, you will,
Nominiating Committee - Faye Burch
I think that you all got some correspondence from me about the officers, time to select our
officers, you may make the decision that you may want to keep the same officers, if they are
willing to serve and that's fine, except for probably Rian Brown, who goes off the board, rotates
off the board this year, he serving as our treasurer, so we need to identify someone else who is
willing to serve. Just get your names into me, I havn't heard from anybody yet, but I know that
you care, who your board officers are, so I know that I will hear from you, by the 31st, if you
want to nominiate a member of board or you want to nominate yourself, just call and let us
know, we need to know who you want in your officers. I also need from you any nominations
that you have board members, we still use our matrix, we are looking for community involement
now and diversity, for the board we have done pretty good for our corporate recruitment, so if
you have names that you would like to send to us, give me a call about those as well or give to
me at the board meeting will be fine and we will check them out. We got no new names, but we
do have two new members here they were at the last meeting and not everyone was here, so we
got Tom McDonald from the Portland Trailblazers, Oregon Arena Project, whose was with us
last month and we got Jim May from Emanuel Hospital Legacy, and they came back again. So
we need your help on the membership and nomiations for officers. Thank you.
5,
Charu - a question for Faye, in case you just get one or two nominations then would you persue
the present slate if they would like to run? then how would we
Faye - If we don't get any nominations, for example, for president, we would call the existing
president, to see if he is willing to serve or we would talk among ourselves, that is the way we
have done in the past, and sort of suggest someone, and call them up and see if they are willing
to serve,
Charu - if you had nominations for all the offices,
Faye - we would consider everybody who wants to.
Boehike - I would like to nominate Mike again.
Faye - Do you want me to talk to him?
Boehlke - I don't care.
Faye - It is a good time to do,
Boehlke FINANCE AND PERSONNEL COMMITTEE
Boehlke - I am on that Committee too, and we met, majority of that committee are here either,
Lawrence - there is a lot of missing committee members,
Charu - I think I would vote for Jim for President.
Boehlke - we have went through once already.
Boehlke - the, actually the Finance Committee, Finance/Personnel Committee has been doing
very well, the last couple of months, We have a bigger better constituted committee that as long
as I have been on the board. It is really good folks that we have on that committee now and
good get attendance, and that really gives a lot of imput, we might have some nominatees for
Treasurer,
Boehike - The Financial Report which is in your packet, I believe, the one in the packet is from
January, do we have a copy of this one? We are a month behind, which we anticipated being,
if you remember at most board meetings, we anticipate being a month behind because, we give
the Finance Department in the League 10 to 14 days to do a Financial Report, at the Finance
Committee meeting, we did get copies earlier this week of the current financial statement and
again, the problem we are still having is getting the budget year todate in line and getting all
matched up, remember we got this 76,000 dollars problem, that has not gone away and we have
to submit a revised budget to United Way which is essentially, a revision of the budget we gave
them way a year ago last January for 1994/1995 and they have been behind and havn't asked us
for our revised budget, now we are two-thirds into the year, that's kind of easy to provide a
revised budget, but it has to be a balance budget. The budget we have for the League now is not
balance by that
76,000
dollars, so what we did was put into a unfunded revenue line and
readjusted the salaries within the Education Division which, because we had some vacancies there
and we will recognize some savings over the course of the year, so we are going to adjust those
items and submit that pretty much as the United Way budget.
The budget is still, we are still 76,000 dollars, we are based on report that we seen for February,
we are in pretty good shape and we have experienced some savings and I know that Gaylen is
working very hard to jack things up in the Education Division and make up some lost ground
in the Street Academy for the shortage of the students we have for the first part of the year. So
that's progress OK. We will hear from the fundraising in a minute, but, we got no particular
causes for concern for the year.
We were presented with this project from Conant & Conant Book Store, we need, I don't think
that we can consider this as quickly as they need too, but, I would like a little bit of discussion,
this is an unusual opportunity, Conant & Conant has been very supported of the Urban League
and the community in general and for a number of reasons, they are selling out their book store
and they are offering to sell it to us as part of our a combination between education and
employment to provide us a training area, I don't know whether if we want to pursue this for,
the purchase cost is in excess of $100,000 or $127,000, about $125,000 including the assumption
of a lease of a building at 10th and Salmon, it is an interesting opportunity, they actual want a
decision by the end of the month. There's no way we are going to able to give them a decision
by that time, we couldn't possibly, put that much research into this project by that time and come
up with an enlighten decision, but I would like some discussion as whether we should pursue this
at all, this is a real change in emphasis, I guess Brenda is not here to tell us, give us her opinion,
because we have not heard the staff members yet, as what they thought of this whole project, it
is an interesting opportunity we could get an extension of time, I don't know how long, I don't
know if it is possible, to consumate this within a reasonably period of time, but, I would be
interested in hearing'the board opinon as whether we should consider this at all.
Boehlke - Do you have an opinion on this? What do you know about it?
Lawrence - Well, again, it was while I was in my sick bed, he called me and it came about
because of meeting Gaylen has had with him because again, they have been very involved with
the Urban League on many projects and help support the Whitney Young center, because we
have been talking about we want to do TEDDI program, or some kind of entreprenuer
development program and some kind way it came up in their conversation and he got excited
about it and wanted to pursue it, he called me and I said, I will have Cletus to do some research
on it and I presented it to the Finance Committee and I said you know, here's one of those things
that I wish it was in the summer, that he was asking us, because I would be in a better position
7.
really tell you about how, I really felt, I think that is a great opportunity, but I am not sure the
timing is right. That is my only problem.
Carol - Did they say why they were going out of business? Yes
Lawrence - Cletus has met with him a couple times.
Cletus - They had also a wholesale book business and kind of like dealing commodities, you got
to know when to hold them, and they didn't fold soon enough, and so the wholesale aspects of
the business began to drain on the profit side, which is the bookstore and so that did have a fatal
impact on the business, so he has been trying to liqudate his assets to pay off the debt he got
from wholesale business in short order. They use to provide books to the college etc., like that,
it is a big wholesaling there, That's one main killer. I had also spoken about the impact about
the impact of the library being temporary re-located, he says that there has been some impact of
that, but as material as the wholesale aspects and he was running a cafe, without the library
traffic there, traffic has cut down, he actually has shut down the cafe, in the summer it works
great, they have the sliding doors which they can open to the sidewalk and people can come sit
around and read, buy books and that kind of thing, but in the winter months it is a little hard to
do and have that open area and of course, light rail is coming through there,
Does this sale include the stock,
Cletus, yes this sale does include the stock, $100,000,
Boehlke - While Mr. Conant will not be available, because he is moving on to other
opportunities, new employer, his wife is interested in assistanting us for some period of time,
As a consultant, not more, and two of the employees are extremely interested in helping us
transtition into this situation. He gave us a pretty comprehensive business plan, operating history,
it is pretty professionally done little presentation for the amount of time that he had to do it. I
think that it is real, it is more than pie in the sky, it is a huge activity for us to take on. But it
is worth taking a look at.
Charu - I am just curious to know a little bit more about the entities profit that Urban League
has and how we can utilize.
Cletus - Several years ago the Urban League had two entities, has a non-profit entity as we
know it today, but also had a for profit entity, which own all the property that the Urban League
had at one time and when those properties were liquadated the corporation was put into a
dorminate status and has not been re-activated, so if the league ever pursued any for-profit
element that would be the umbrella in which you want to pursue, that for-profit area, keep it
totally separate for non-profit, so you want impact the non-profit status.
Carol - I would really like to purse if at all possible, or at least continue to investigate it.
employment development opportunities, especially in view in the shift in corrections, Training
and employment of people who are incaratered, being released from incarceration and view of
the, with building opportunities for the community and employment focus that we might continue
and I certainly know that, the timing opportunity is not quite right we would like to see it. But,
I am sorry that Brenda is not here, and what she is talking employment development
opportunities, so if there is an investigation that we need to do.
Lawrence - What I had envision was actual the education, youth and employment wrapping
around this to make it that kind of interplay we have been talking about, you know in my head,
I can see it but it just, I am not real sure all the dynamics, financially for us at this time, I am
sure that someone would jump at it normally,
Cletus - Plus the price we are being offered is different than the price that will be offered in the
world out there, and they realize that, the other thing, is because of the timing, he will continue
to take those actions, matter-of-fact when I spoke to him yesterday, my concern was timing, and
so therefore they are going to continue to take those actions that liqudating their assets, to take
care of their debt, whatevery remains is still there to the point that there is nothing left, if we so
chose to make some offer on it. Somewhere down the road.
Duane -You mean they are selling off all the books?
Boehike - Selling the whole business, lock, stock and barrel, including the lease.
Duane - I understand that, but I mean, in the meantime, the inventory is being reduced,
Cletus - At some point, they are going to liqudate the inventory of books too.
Terry Rogers - This is such a enormous decision, and we have relative little information, I think
that we should look at this proceedly at this point, if we want to, who should investigate it
further, form a committe and figure out a way to come to a decision, if the March 31st deadline
is a real one, it a terrible terrible short time frame for a decision as major as this and this is a,
we have locate at stratgic planning and our mission and where we want to go, just because a an
opportunity present itselfs, we can't skip that step, none has talked about, for profit any of the
planning we done over the years that I have been on the board, this issue has never come up and
I hate to see us, cause an opportunity to presents itself, simply jump, but I also don't like to see
us ignore because the amount of work involved investigating so big, but, I don't think that the
board possibly make a decision today and I would personally recommend that we constitute a
sub-committee and then figure out some mechanism to coming to a decision, because we don't
even meet again, prior to the time they are saying, needs to be decided
Carol - I am not talking about just this project and I guess what I was really saying, I that time
is just too short for this particular project, but other opportunity has been presented itself earlier,
talking about a comic bookstore, But those opportunities may present themselves, and if we have
a develop a stratgy to accept. I wonder if this an appropriate matter for a program committee
or for the program development to develop guidelines when we see these opportunities
Conant & Conant Task Force committee - do investigation, develop guide lines for future
projects
Members are - Carol Chism
Gaylen Brannon
Larry Foltz
Brenda Sherman-Sanders
Cletus B. Moore, Jr.
James Boehlke
FUNDRAISING COMMITTEE - Duane Bosworth
In short, right now, we are in a full implementation stage, tomorrow afternoon at 2:00, we have
a committee of 12 or 15, the workers who are going to put this thing on, we are meeting for the
first time, many of them, A group of us, Jim especially, have been involved, Mike in creating
archtecture for this thing and we are ready now to implement, Peggy has been involved. I take
this opportunity net certainly 50,000, we hope frankly more, the balance will come of course in
the sponsorship that we hope to have, after event, totally underwritten, that will be our goal
frankly, and I should add, for your interest that Lou Boston is very involved and putting a lot
energy into this, and have added a great deal, so I think that we are on track, we will know a lot
more by 5:00 p.m. tomorrow afternoon what other details we have and then we will be at the
ticket sales stage.
Boehlke - Duane, did we make any progress on our co-chairs?
Duane - Havn't heard from Lou on the responses yet.
Mike Pullen - The Financial Report on the Equal Opportunity Dinner, I will pass out and I found
out from dealing with the opera last week that Porgy and Bess sold out every seat in Seattle, I
think that it was a six show run, so it is a winning production,
The most important sheet with this Dinner Report is the front sheet, which has the bottom line
of, looks like we are to net about 75,000 and the last sheet shows net we have over the last few
years, according to my figures, we are passing up last year's record by about 10,000 dollars, and
I think that it was about a month ago that I mention that we were having some trouble with
sponsorships, we had some late sponsors come in and we actually passed up last years
sponsorships too, about 3,000, that is not shown here, but it was a record for ticket sales and
overall net, so it a big success, Gov. Kitzhaber help alot and we had a meeting afterwards with
the committee who planned the dinner and also with staff to see how we could do some fine
tuning extra to make things better and the main goal is shorten the program, I think that it went
a little bit longer this year, so we got some ideas about shorten the period during the dinner and
maybe starting at 7:00 p.m. instead of 7:15 p.m. to get people out of there by 9:30 p.m., if any
one on the board have any suggestions, we love to incorporate that into what we will try to do
10.
next year.
Boehike - That's great news.
McDonald? - How successful are we with some of these expenditures such as inkind,
Mike Pullen - On the 3rd sheet it shows which items are sponsored. The Dinner we got 4,000
dollars toward that 26,000 expense, that is the biggest one that is unfunded, but once you pass
the dinner and the wine, nobody ever wants sponsor the wine. Almost everything is covered
below that include items for example that we actually that we did not spend money on.
The Video Production was donated, The huge one is the dinner itself. There is probably the
difference between 16,000 and the 29, is all of that is about 24, 23,000 dollars the bottom, how
much cash sponsorship, 16,000 our total expense is 39,000, the difference is that dinner, we had
4,000 sponsorship and 16, in billable, plus the wine. Our attendance is getting up
when we raise the ticket prices, we sell more tickets, so it is a good message about what the
market will bare. Going up 25.00 from last year's tickets.
Duane - Incidentally, Porgy & Bess is really very moderately price too. Ticket you see on the
yellow sheet, that the top ticket price is 65.00, but most of the tickets are around 30 and 40, and
we end up including, we established a moderate price on after event too. It is a great deal less
than event that is a month before involving the Portland Opera.
Mike Pullen - The Opera suggest that we create some kind of patron event, to offset the higher.
Lawrence - We found out when we did Coretta Scott King that as we are doing our planning,
we just didn't realize that it was going to such a draw, we turn away about 40 people to the
patron party.
Duane - All of this just shows that there is a great market and I mean, the opera event came to
us unexpectly, but we were still in the evolution of creating a third major event that will always
net a 100,000 or more,
McDonald - Are there limitations on we can market this or advertise this?
Duane - Well, they have voice some abstract concerns, Mike
Mike Pullen - The opera does not want this competeing event out in the marketplace. confusing
people on where to buy their tickets, that the contract does not say anything about this,
McDonald - Where will people buy tickets?
Mike Pullen - The Urban League is going to physically process all the ticket orders and the way
the conttract reads, the tickets want be mailing out until June, 30 days before the performance.
11,
Mike Pullen - and that's way, the opera wants to handle,
McDonald - It's not going to be on ticketmaster, It's all going to come in like this.
Mike Pullen - Yes, that's because Ticketmaster has a contract with the opera, so what we do
need to do is to create a much bigger awareness about it. Need to let people know they need to
call here.
McDonald - The reasons I am asking, is, I wondering toward the end of our seasons, we could
use our radio broadcast, our Trailblazers games to promote it, but I don't know if they are going
to be concern about that. You get more impression than any advertising they are going to do.
Mike Pullen - The opera wants Porgy & Bess name to be out in front as much as possible, wants
us to succeed,
Boehlke - We would sell it out, we could certainly say, I am sorry we sold out, but there are 5
more performance.
Terry Rogers - my concern would Ticketmaster or whoever and if you called the opera, will they
say I want this night opening?, will they say, simply, I am sorry that we don't have the tickets
or they refer to the Urban League.
Duane - We don't know. We have discussed that and we have asked that, they be referred to
us, we don't know how it is going to work out.
McDonald - If I would work with you to create a commercial, doing some copy, what, are they
going to upset if we say "Call the Urban League for more information for Opening Night"?
are they going to want the Peforming Art Center number to call.
Mike Pullen - We will need sponsorships, the Urban League mailing list is about 2800 and we
have 2700 tickets to sell, they realize that we have to go way beyond our normal supporters for
this event. I will run that by them,
Duane - there's a practical question, whether they are upset, I can tell you that, contract does not
prohibit us from doing that, we are very careful to insure ourselves about that.
McDonald - I guess my question is, if you want to do something like this in the future, is it
going to he high enough sensitivity area, that less likely can be engaged in.
Mike Pullen - One thing that they were really concern about, we going to try and sell it to Fastix,
or a competeing, they did not want that kind of competition, but I think that if it is an Urban
League phone number for that opening night, I think that would be great,
Do you have an advertising budget?
12.
Mike Pullen - we do not have a formal budget, we are developing our cost, the price the
reception, I have figures on that, but marketing, but we have looking for media sponsors, I think.
Duane - I can say this, we don't expect to spend a whole lot.
McDonald - We are more than willing, to create something to run in April on Trailblazers games
on Radio, And I will look into TV, we can do, have these update sequences, I guess the only,
the only sensetivie I should raise here, is when Lawrence or anyone else, the update sequences
that we do for upcoming events during our games, is called "MILLER WHAT' S ON TAP" so,
is that a problem?
Lawrence - the board has not let me know if that's a problem.
McDonald - I just wanted to let you know that when we do those sequences and we talk about
upcoming events, which I think that we could probably use that sequence and say "Coming July,
Call The Urban League".
Duane Bosworth - we are not going to selling MILLER at the event.
Mike Pullen - No competing events, We have the only event where the cast is going to be there,
it is soldout every night in Seattle, New York Times has given it rave reviews.
Boehlke - This is really exciting, anything else to report.
Duane Bosworth - Nothing else to report, except that are now trying to get back to our polling
agenda, other items the Fundraising Committee needs to address, so we will be working with
Porgy & Bess, some other things on agenda will be talked about.
Community Relations - Judi is not here, Terry
Terry Rogers - I will give the report. We have two matters, the first is a Resolution that the
Community Relations Committee is asking that the Board of Directors approve, is to our
congressional delegation in supporting funding for Legal Services Corporation, there is a little
self-interest here, but there is no question, but this an issue within the League's Mission and
Legal Services Corporation Funding, is the National Funding and more than half to 100 percent
of most Legal Aids around the country, which there are about 350 and Legal Services is very
very threaten in this congress, we expect that the House will zero funds Legal Services, try to
end it all together, Hatfield is going to be key in saving the entire program in the Senate, we
hope to survive, we will probably have some significant cuts, Hatfield has, is being fabulous on
this, he has ask that in Oregon, we get letter writing campaign to him and community support
and all of that, he is on board, he wants to able to go around to other senators and say look this
is what Oregonians is saying, and we are asking that people write the entire delegations and pass
pass Resolutions, just so you understand, I think that most of you know Legal Services is free
to low-income people in community and this is strictly civil law has nothing to do with
13,
crimminal law or the public defender, the opposition, why this is happening, why Legal Services
is so threaten, I think that the reason for this is come to a surprise to most of you, there is a very
big and active lobby against us and it is Agri Business and they object to our representation of
Farm Workers, that is the source of the national scene of the major opposition to Legal Services,
so needless to say, we been have orchestraing campaign and so I drafted and the Community
Relations passed and recommends that Board of Directors of the Urban League pass this
Resolution and I so move.
MOVED BY TERRY ROGERS AND SECONDED BY LAURA GLOSSON.
Terry Rogers, any questions or discussion if anybody has them, and of course the Resolution
wording can be changed if need be.
Duane Bosworth - I have been involved in this issue also, and just so no one will think that Terry
only has a self-interest here, this is a very large issue, a very important issue and it is important
that we add our name to this issue. There is no question, that the Urban League should be on
record in support of Legal Services.
Charu - (made comments - unaudible).
Lawrence - I was telling Terry that actually, we are probably getting more request, to send letters
dealing with NEH, NEA, HIVIAJDS, The Boston nominations and Planned Parenthood, so just
alot of the issues Urban League cares about, we are really being called on to step up to the table,
and let our voice be heard, because a lot of the legislation that I have been getting, what they
want to do is to cut out 50 billion dollars in the current year operating budget, not next year's,
people sitting on programs now, they want to take the decision now.
Duane Bosworth - I think that we should say something right up top, such as 'tThe Urban League
is Portland is committed to equal access to justice and equal access is fundmental etc."
Faye Burch - I thought it was important Terry, that we say something about our personal
relationship with the local, we talked about the Urban League of Portland, maybe we can talk
about the relationship that we enjoyed, I know that Esther mention that she had senior law.
Terry Rogers - In addition, Ada Win and another firm do a clinic here, plus the pro bono clinics.
Duane Bosworth - that's what I am saying, we should say a little more of the Urban League's
commitment.
Terry Rogers - I can certainly make the changes, they are on the computers and get it to
Lawrence.
Boehlke - Any additional discussion?
14.
Anybody spoke to Packwood about his interest in this?
Terry Rogers - We have talked to Packwood and Packwood has always been a friend of Legal
Services, whether Packwood, Packwood is not going to carry the banner on this, Hatfield is,
everyone else is, I don't know where Coolie is, everyone beside Jim Bunn, was not favorable.
We are working on Rep. Coolie
My question is to do with the overall stratgie, with the Resolution, even if someone is not overall
supporting, I think that they need to get it,
Terry Rogers - So we will AMEND THE RESOLUTION to say that we will be sending this to
the entire delegation, that's what I intended.
Terry Rogers - I will coordinate with Lawrence and the National Urban League
Terry Rogers - Does the Board want to AMEND THE RESOLUTION, to also include that we
ask the National Urban League to adopt a similar RESOLUTION. (SEPARATE).
Bohlke - Are there any questions? All those in favor
flJtI
those oppose.
THE MOTION PASSED WITH AMENDMENTS.
Terry Rogers - from the National level to the State level, a coalition has been formed in
Northeast Portland, at the State level, for Legislative Lobbying on behalf of the community and
Minorities in the community. Faye, has been working with group, Lawrence has been involved,
I would like her to explain it, because she can do it better than I can, and then the Community
Relations/Advocacy Committee looked at this issue last week, when we met, we had certain
questions, which I hope that Faye will address, if not I will remind her what the questions are
and so we have not, we are not bringing you a RESOLUTION, but would we would like to the
full board to decide today, the request basically, for the Urban League to come on board in
support of coalition, to support a lobbyist in Salem. Faye, is actually is that Lobbyist, and is
already doing this, but, because time is of the essence, in this issue, the legislative session is in
process, we are bring it for full board consideration, so, Faye why don't you sort of give a report
and I then I will ask certain questions that the committee had, in case you don't cover them and
then we will be asking for some discussion and decision.
Faye - First thing up front, I will declare a conflict,, I want be voting. There are a group
community based organizations, individuals that have been meeting every Saturday, since early
January, to talk abput legislative issues in the community, that group includes, Lawrence has been
at several of the meetings, 4 or 5 people from the Urban League, I would count myself in that,
Brenda Sherman-Sanders, Gaylen from the Education Department, Brian Black. We done done
a couple of things, we formed a legislative agenda, met with the new Gov, John Kitzhaber and
shared that agenda and also pushed for a legislative hearing to be held in Northeast Portland, on
Senate Bill #1. Lawrence has given you that agenda in his report, you have probably seen some
15.
some of the press about the ongoing meetings and about the lobbyist, the effort to help hire a
lobbyist. I tell you some of the people involved in those weekly meetings, Multnomah County
Chair office, POIC, Housing Community Services, CSD, Urban League with 4 people, SEI,
Rainbow Coalition, Northeast Community Development Corporation, Black Men Coalition,
Multnomah County Drug Corp. The Black Leadership Conference, The Commission on Black
Affairs, NAMCO (Minority Contract Association), Volunteers of America, The Albina
Community Bank, AMA, NAACP, Dave Vocational Rehab., Portland School Board,
We have representatives from each of those organizations, come and participate and help us and
establishing the agenda that we now have. I have been asked to advocate and lobby and some
specific areas, the area in unspecific bills, in education, on economic development, housing,
public safety, social services, and health care.
Obviously, any challenges that are now,
Affirmative Action which are quite active on. We have had several contributors responding to
a letter that we sent out in early February, to see if there was community interest in this project.
MOTION MADE FOR THE URBAN LEAGUE JOIN THE AFRICAN AMERICAN
LEGISLATIVE ISSUES ROUNDTABLE AND TO CONTRTBUTE 1,000 DOLLARS.
Faye Burch absentain from voting.
Terry Rogers is heading collection from the board members to contribute to the African
American Legislative Issues Roundtable.
FACILITIES COMMITTEE
Will have a Dream Team meeting April 4, 1995.
PORTLAND URBAN LEAGUE GUILD
Peggy Ross gave prelimary report on Alvin Ailey Dance Group.
Motion made to adjourn.
MARCH 16, 1995
FiNANCE AN) PERSONNEL COMMITTEE
Boehlke -
I am on that Committee too, and we met, majority of that committee are here either.
Lawrence There is a lot of missing committee members.
Charu -
I think I would vote for Jim for President.
Boehike -
We have went through once already.
Boehike -
The, actually the Finance Committee, Finance/Personnel Committee has been doing very well,
the last couple of months. We have a bigger better constituted committee that as long as I have
been on the board, It is really good folks that we have on that committee now and good get
attendance, and that really gives a lot of input, we might have some nominatees for Treasurer,
Boehike -
The Financial Report which is in your packet, I believe, the one in the packet is from January,
do we have a copy of this one? We are a month behind, which we anticipated being, if you
remember at most board meetings, we anticipate being a month behind because, we give the
Finance Department in the League 10 to 14 days to do a Financial Report, at the Finance
Committee meeting, we did get copies earlier this week of the current financial statement and
again, the problem we are still having is getting the budget year todate in line and getting all
matched up, remember we got this 76,000 dollars problem, that has not gone away and we have
to submit a revised budget to United Way which is essentially, a revision of the budget we gave
2.
them way a year ago last January for 1994/1995 and they have been behind and haven't asked
us for our revised budget, now we are two-thirds into the year, that's kind of easy to provide a
revised budget, but it has to be a balance budget. The budget we have for the League now is not
balance by that
76,000
dollars, so what we did was put into a unfunded revenue line and
readjusted the salaries within the Education Division which, because we had some vacancies there
and we will recognize some savings over the course of the year, so we are going to adjust those
items and submit that pretty much as the United Way budget.
The budget is still, we are still
76,000
dollars, we are based on report that we seen for February,
we are in pretty good shape and we have experienced some savings and I know that Gaylen is
working very hard to jack things up in the Education Division and make up some lost ground
in the Street Academy for the shortage of the students we have for the first part of the year. So
that's progress OK. We will hear from the fundraising in a minute, but, we got no particular
causes for concern for the year.
We were presented with this project from Conant & Conant Book Store, we need, I don't think
that we can consider this as quickly as they need too, but, I would like a little bit of discussion,
this is an unusual opportunity, Conant & Conant has been very supported of the Urban League
and the community in general and for a number of reasons, they are selling out their book store
and they are offering to sell it to us as part of our a combination between education and
employment to provide us a training area, I don't know whether if we want to pursue this for,
the purchase cost is in excess of $100,000 or $127,000, about $125,000 including the assumption
3.
of a lease of a building at 10th and Salmon, it is an interesting opportunity, they actual want a
decision by the end of the month, There's no way we are going to able to give them a decision
by that time, we couldn't possibly, put that much research into this project by that time and come
up with an enlighten decision, but I would like some discussion as whether we should pursue this
at all, this is a real change in emphasis, I guess Brenda is not here to tell us, give us her opinion,
because we have not heard the staff members yet, as what they thought of this whole project, it
is an interesting opportunity we could get an extension of time, I don't know how long, I don't
know if it is possible, to consummate this within a reasonably period of time, but, I would be
interested in hearing the board opinion as whether we should consider this at all.
Boehlk'e -
Do you have an opinion on this? What do you know about it?
Lawrence -
Well, again, it was while I was in my sick bed, he called me and it came about because of
meeting Gaylen has had with him because again, they have been very involved with the Urban
League on many projects and help support the Whitney Young center, because we have been
talking about we want to do TEDDI program, or some kind of entrepreneur development program
and some kind way it came up in their conversation and he got excited about it and wanted to
pursue it, he called me and I said, I will have Cletus to do some research on it and I presented
it to the Finance Committee and I said you know, here's one of those things that I wish it was
in the summer, that he was asking us, because I would be in a better position
really tell you about how, I really felt, I think that is a great opportunity, but I am not sure the
timing is right. That is my only problem.
ru
Carol -
Did they say why they were going out of business? Yes
Lawrence -
Cletus has met with him a couple times.
Cletus They had also a wholesale book business and kind of like dealing commodities, you got to know
when to hold them, and they didn't fold soon enough, and so the wholesale aspects of the
business began to drain on the profit side, which is the bookstore and so that did have a fatal
impact on the business, so he has been trying to liquidate his assets to pay off the debt he got
from wholesale business in short order. They use to provide books to the college etc., like that,
it is a big wholesaling there, That's one main killer. I had also spoken about the impact about
the impact of the library being temporary re-located, he says that there has been some impact of
that, but as material as the wholesale aspects and he was running a cafe, without the library
traffic there, traffic has cut down, he actually has shut down the cafe, in the summer it works
great, they have the sliding doors which they can open to the sidewalk and people can come sit
around and read, buy books and that kind of thing, but in the winter months it is a little hard to
do and have that open area and of course, light rail is coming through there.
Does this sale include the stock.
5.
Cletus -
Yes this sale does include the stock. $100000.
Boehlke -
While Mr. Conant will not be available, because he is moving on to other opportunities, new
employer, his wife is interested in assisting us for some period of time. As a consultant, not
more, and two of the employees are extremely interested in helping us transition into this
situation.
He gave us a pretty comprehensive business plan, operating history, it is pretty
professionally done little presentation for the amount of time that he had to do it. I think that
it is real, it is more than pie in the sky, it is a huge activity for us to take on. But it is worth
taking a look at.
Charu -
I am just curious to know a little bit more about the entities profit that Urban League has and
how we can utilize.
Cletus Several years ago the Urban League had two entities, has a non-profit entity as we know it today,
but also had a for profit entity, which own all the property that the Urban League had at one time
and when those properties were liquidated the corporation was put into a dorminate status and
has not been re-activated, so if the league ever pursued any for-profit element that would be the
umbrella in which you want to pursue, that for-profit area, keep it totally separate for non-profit,
so you want impact the non-profit status.
Carol -
I would really like to purse if at all possible, or at least continue to investigate it.
employment development opportunities, especially in view in the shift in corrections. Training
and employment of people who are incarcerated, being released from incarceration and view of
the, with building opportunities for the community and employment focus that we might continue
and I certainly know that, the timing opportunity is not quite right we would like to see it. But,
I am sorry that Brenda is not here, and what she is talking employment development
opportunities, so if there is an investigation that we need to do,
Lawrence -
What I had envision was actual the education, youth and employment wrapping around this to
make it that kind of interplay we have been talking about, you know in my head, I can see it but
it just, I am not real sure all the dynamics, financially for us at this time, I am sure that someone
would jump at it normally.
Cletus -
Plus the price we are being offered is different than the price that will be offered in the world
out there, and they realize that, the other thing, is because of the timing, he will continue to take
those actions, matter-of-fact when I spoke to him yesterday, my concern was timing, and so
therefore they are going to continue to take those actions that liquidating their assets, to take care
of their debt, whatever remains is still there to the point that there is nothing left, if we so chose
to make some offer on it, Somewhere down the road,
Duane -
You mean they are selling off all the books?
Boehlke Selling the whole business, lock, stock and barrel, including the lease.
Duane -
I understand that, but I mean, in the meantime, the inventory is being reduced.
7.
Cletus -
At some point, they are going to liquidate the inventory of books too.
Terry Rogers This is such a enormous decision, and we have relative little information, I think that we should
look at this point, if we want to, who should investigate it further, form a committee and figure
out a way to come to a decision, if the March 3 1st deadline is a real one, it a terrible short time
frame for a decision as major as this and this is a, we have locate at strategic planning and our
mission and where we want to go, just because a an opportunity present itself we can't skip that
step, none has talked about, for profit any of the planning we done over the years that I have
been on the board, this issue has never come up and I hate to see us, cause an opportunity to
presents itself, simply jump, but I also don't like to see us ignore because the amount of work
involved investigating so big, but, I don't think that the board possibly make a decision today
and I would personally recommend that we constitute a sub-committee and then figure out some
mechanism to coming to a decision, because we don't even meet again, prior to the time they
are saying, needs to be decided
Carol -
I am not talking about just this project and I guess what I was really saying, I that time is just
too short for this particular project, but other opportunity has been presented itself earlier, talking
about a comic bookstore. But those opportunities may present themselves, and if we have a
develop a strategy to accept. I wonder if this an appropriate matter for a program committee or
for the program development to develop guidelines when we see these opportunities
Conant & Conant Task Force committee - do investigation, develop guide lines for future
projects.
Members are - Carol Chism
Larry Foltz
Cletus B. Moore, Jr.
Gaylen Brannon
Brenda Sherman-Sanders
James Boehike
a
The Urban League of Forfland
URBAN PLAZA
10 North RusseH Street
Portland, Oregon 97227
FAX (503) 281-2612
(503) 280-2600
May 17, 1995
The Board of Directors
Urban League of Portland
Dear Members of the Board:
THIS REPORT CONTAINS INFORMATION THAT IS OF A SIENSIT1VE NATURE.
PLEASE READ THE ENTIRE DOCUMENT.
Presented here are April, 1995, Combined Balance Sheet, Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balance, and the Comparative Statement of Support, Revenue & Expenses and Changes in
Fund Balance for fiscal years 1993, 1994 & 1995, and CONSOLIDATED STATEMENT OF CASH FLOWS for
the Urban League of Portland, Please note in the Comparative Statement of Support, Revenue & Expenses and
Changes in Fund Balance that the revenue and expense line items headed "Special Events" represent gross amounts.
These reports are for management use only and are unaudited. These reports do present fairly the actual
revenues and expenses for the period except as noted in financial statements.
Though it is not shown in these combined financial reports, separate accounts are maintained for each fund to ensure
the observance of limitations and restrictions placed on the use of resources available to the League. These accounts
are maintained in accordance with the principles of fund accounting. The staff in cooperation with the Finance
Committee, is continually working towards developing uniform standards on special projects and accountability for
restricted contributions.
SPECIAL NOTES: Explanatoiy notes and comments accompany the financial statements to clarify the statements
and enhance the fairness of their presentations. These notes are an integral part of the statement. Please note on the
balance sheet that deferred revenue has increased due to recognizing the Lila Wallace-Reader's Digest Fund. Please
note that this year the League has not experienced the major building repairs as it has in the past. Our preventative
maintenance program as paid off.
Just a final note: THANKS FOR THE CONFIDENCE ANI) TRUST.
If you have any questions regarding these reports, please give me a call before the Board meeting.
Respectfully sibniitted,
/
q'
CltasB-M'ooreJr.
Vice President, Finance & Admimstration
A NATIONAL
URBAN LEAGUE
AFFILIATE
A Unitd 'PJ'v
The Urban League of Portland
Consolidated Balance Sheet
As of April 30, 1995
Current Funds
Unrestricted
Restricted
Land, Bldg &
Equip Fund
Custodian
Fund
Total
ASSETS
Current Assek
Cash (note 1)
$67,173
$77,798
$2,680
Accounts Receivable
Interfund Receivable (Payable)
299,615
(160,073)
(139,542)
-
-
366,788
(82,276)
(136,862)
14,022
161,673
Total Current Assets
PROPERTY & EQUIPMENT
Land, Bldgs & Equip, Net
Land Held for Resale
Total Property & Equipment
LIABILITIES & FUND BALANCE
A/P & Accrued Liabilities
Mortgage Payable
Deferred Revenue
Funds Held on Behalf of Others
$
$
161,673
-
-
-
-
1,382,317
1,000
-
-
1,383,317
-
1,383,317
$1,246,455
$14,022
$1,544,990
-
14,022
$138,733
437,724
89,880
14,022
$366,788
TOTAL ASSETS
$14,022
119,591
($82,276)
$
19,142
$
-
$
-
-
437,724
-
89,880
-
1,382,317
1,000
Total Liabilities
119,591
109,022
437,724
14,022
680,359
Fund Balance
247,197
(191,2981
808,731
-
864,631
$366,788
($82,276)
$1,246,455
$14,022
$1,544,990
TOTAL LIABILITIES &
FUND BALANCE
The Urban League of Portland
Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balance
Ten Months Ending April 30, 1995
Current Funds
Unrestricted
Restricted
Land, Bldg &
Equip Fund
Support
Contributions
Special Events (note 13)
United Way Allocation
Federal, State & Local Grants (note 3)
Total Support
Revenues
Membership Dues
Investment Income
Rental Income
Indirect Cost Recoveries (note 5)
Other Revenues
$24,704
179,099
192,600
226,937
$14,595
5,966
$661,934
-
-
735,068
-
$701,233
185,065
192,600
962,003
623,340
755,629
661,934
2,040,902
91,401
3,172
-
-
136
-
-
-
-
91,401
3,308
49,086
178,593
835
-
-
2,542
-
49,086
178,593
3,376
323,086
2,678
-
325,764
Total Support & Revenue
946,426
758,307
661,934
2,366,667
Expenses
Program Services
Supporting Services
257,466
476,076
962,018
-
2,909
66,350
1,222,394
542,426
Total Expenses
733,542
962,018
69,260
1,764,820
212,884
(203,712)
592,674
601,847
Total Revenues
Excess (Deficiency) of Support
and Revenues over Expenses
Fund Balance at Beginning of Period
34,313
12,414
216,057
262,784
$247,197
($191,298)
$808,731
$864,631
Other Changes in Fund Balance
(Reduction of Capital Lease Obligations)
Fund Balance at End of Period
The Urban League of Portland
Comparative Statement of Support Revenue and
Expenses and Changes in Fund Balance
Ten Months Ending April 30, 1995
1992-93
Actual
1993-94
Actual
YTD
YTD
Total
1994-95
Budget
1994-95
Actual
1994-95
Budget
Variance
Remaining
Budget
Support
United WayAllàcation
Special Events (note 13)
Contributions/Grants (note 2)
Federal, State, and Local Grants (note 3)
Other Support
$
Fees&Contracts
Total Support
Revenue
MembershipDues
Interest & Investment Income
Rental Income
Indirect Cost Recoveries (note 5)
Other Revenues
Unfunded Revenue (note 12)
Total Revenue
Total Support& Revenue
258976
$
259743
178,548
207,881
181,021
247,052
-
-
$
192597
$
189,000
223,014
787,804
192600
185,065
701,233
678,762
-
-
-
-
829,234
719,802
311,566
283,242
1,474,639
1,407,418
1,703,981
2,040,902
81,006
3,653
83,001
122,875
11,607
83,196
3,661
65,642
140,669
58,333
2,333
58,333
137,526
6,0.42
-
91,401
3,308
49,086
178,593
3,376
-
-
66,448
-
302,142
299,210
322,974
1,776,781
1,706,628
931,662
162,685
34,660
23,403
9,122
203,317
43,129
5,416
23,297
890
102,652
340
3,225
16,914
23,117
6,217
1,003,946
1,590,046
70,270
$
3
(3,935)
478,220
(109,042)
$
231,116
169,000
267,617
945,365
-
(28,324)
336,921
S
36,516
3,935
(433,616)
266,603
-
-
317,924
34,682
1,961,022
(89,880)
33,068
975
(9,247)
41,067
3,376
(66,448)
70,000
2,800
70,000
165,031
12,000
76,597
(33,068)
(508)
20,914
(13,562)
8,624
76,597
325,764
2,790
396,428
68,997
2,026,966
2,366,667
339,711
2,347,450
(30,883)
1,183,460
179,578
49,963
23,142
8,745
199,449
51,412
5,750
51,872
6,417
105,000
136,883
43,495
14,367
1,420,152
215,493
59,955
27,770
10,494
239,339
61,694
6,900
62,246
7,700
105,000
2,245
2,215
14,500
20,023
1,703
373,575
79,410
24,359
6,019
3,356
39,358
20,867
2,779
28,760
880
1,846
12,083
16,686
1,419
1,046,577
136,083
35,596
21,751
7,138
199,981
40,827
4,121
33,486
6,820
103,049
1,696
4,000
13,123
16,709
868
1,568,758
1,898,691
1,671,826
226,866
2,257,429
586,472
66,350
11,174
96,474
13,603
11,688
10,400
66,350
13,326
13,318
(13,326)
(2,918)
1,671,490
1,690,523
1,976,441
1,764,820
210,621
106,291
16,105
51,614
601,847
550,332
-
N/A
-
.-
-
-
-
N/A
246,679
262,784
262,784
N/A
262,784
N/A
864,631
N/A
262,784
N/A
Expenses
Salaries, Benefits & Taxes (note 6)
Professional Services
Supplies
Telephone
Postage&Shipping
Occupancy (building & grounds) (note 7)
Rental& Maint of Equipment
Printing, Artwork, Publications, etc.
Travel & Transportation (note 8)
Conferences, Conventions, Meetings
Special Events (note 13)
Membership Dues
Awards&Grants
InterestExpense (note9)
Insurance
Other Expenses
Total Expenses before
Non-Operating Expenditures
Depreciation of Building & Equip (note 10)
CEO Search (note 11)
National Urban League Dues
41,264
48,652
24,734
11,952
217,544
40,093
8,172
33,405
5,481
78,558
3,749
2,558
16,694
31,520
436
-
Total Expenses
Excess (Deficiency) of Support
and Revenues over Expenses
Other Changes in Fund Balance
Fund Balance at Beginning of Period
fund Balance at End of Period
141,388
$
246,679
$
262,784
1,871
-
$
314,298
$
1,391
1,607
(532)
10,585
1,629
18,386
(403)
1,951
175
(2,154)
(1,040)
(23)
551
79,621
-
-
10,400
2,347,460
$
1,951
549
(1,785)
1,377
3,314
1,703
13,271
(13,326)
(2,918)
683,499
The Urban League of Portland
Selected Information - Substantially All Disclosures Required by
Generally Accepted Account Principles (GAAP) Are Not Included
Ten Months Ending April 30, 1995
1. CASH
Cash held by the League as of April 30, 1995 is summarized as follows:
Unrestricted:
Operating
Cash stabilization fund (Board designated)
(Desired balance is $60,000)
Unrestricted Total
Restricted:
Expendable for restricted purposes
Stevenson trust account
Restricted Total
$27,294
39,879
67,173
80,478
14,022
94,500
$161,673
2. CONTRIBUTIONS
On December 31, 994, Mr. Phillip Eder donated the Urban League building with a fair market value of
$1,400,000. The Urban League has agreed to accept the corresponding mortgage of accrued interest
of $587,530. The contribution of $661,934.36 has been recorded as a contribution in the Land, Building,
and Equipment Fund.
3. GRANTS
During the ten month period ending April 30, 1995, the League recognized $40,000 in contributions
from the Meyer Memorial Trust. The League also received $1 0,000 from US West. The negative
variance is due in part to not receiving the desired level of attendance in the Portland Street Academy
program. The maximum amount that we could have received for FY 94/95 was $283,900. Due to the
low attendance, school year to date, we have only been able to bill $116,500.
4. MEMBERSHIP DUES
Membership dues represent all dues payments received through April 30, 1995 for the I 994-95 fiscal
year. For individuals, families, et al $12,516 was received. For corporate, $78,885 was received.
Corporate amount is unadjusted for Annual Dinner and EOD.
The Urban League of Portland
Selected Information - Substantially All Disclosures Required by
Generally Accepted Account Principles (GAAP) Are Not Included
Ten Months Ending April 30, 1995
5. INDIRECT COST RECOVERIES
Indirect cost recoveries relate to internal charges allocated to certain League programs for their share of
office rent and other facility and operational costs. An equivalent amount of revenue is recognized in the
unrestricted current fund. Variance is due to increased deprecation costs for FY 94/95.
6. SALARIES AND WAGES
Variances in salaries and wages are due to scheduled pay increases have not gone into effect and attrition.
In addition, the vacancy for the Director of Education has not been filled.
7. OCCUPANCY
Occupancy expenses include costs related to office rent, garbage collection, utilities, real estate taxes,
various building supplies and other building operating costs. This category does not include the cash
outflow related to payments of principal to Portland Development Commission on the League's outstanding
lease obligation.
8. TRAVEL AND CONFERENCES
The accompanying financial statements include travel costs associated with staff attendance at the
National Conference.
9. INTEREST
Interest expense relates to the League's property lease. See the League's annual financial statements
and audit report for a more detailed presentation of the League's overall lease commitment.
10. DEPRECIATION
Depreciation of capital improvements and fixed assets are calculated on a straight line basis. Capital
improvements are being depreciated using a life often years and the fixed assets are using a life of
five years.
11. CEO SEARCH EXPENSES
This temporary account shows the direct costs incurred in connection with the League's CEO search.
The amount that has incurred to date in FY 1994-95 include costs associated with moving the League's
CEO to Portland.
The Urban League of Portland
Selected Information - Substantially All Disclosures Required by
Generally Accepted Account Principles (GAAP) Are Not Included
Nine Months Ending March 31, 1995
12. UNFUNDED REVENUES
Represents funds anticipated from Irwin Foundation that was not awarded. Actual grant amount awarded
was $10,000 for computers for the computer training center.
13. SPECIAL EVENTS
The following summarizes the League's special fund-raising events as of April 30, 1995:
Event
Annual Dinner
Career Connections
Career Day
EOD
George Fraiser
MLK
Other
Total
Support
Expenses
$17,824
34,250
5,325
91,367
10,975
13,930
11,394
$20,162
27,096
4,260
36,850
7,873
5,000
1,809
$185,065
$103,049
14. Professional Services
Variance in professional services is due to Volunteers of American being late on their billings. In
addition, the accounting and auditing fees have been lower in FY 94/95.
Net
($2,338)
7,154
1,065
54,517
3,102
8,930
9,585
$82,016
Report Schedule
URBAN LEAGUE OF PORTLAND
1995 - Critical Path Dates for Board Packet
Month
January
Februaiy
March
April
May
June
July
August
September
October
November
December
Due date for
Billing due
Date Board
Program
Financial
date for most
packet is
Directors'
Statements
Board Meeting
contracts mailed reports
to
CEO
Report
Date
- Third
Fifth
Thursday
- Monday
10th
Business
Thursday
Business Day
before Board
*
before Second
Day
*
of month
meeting
Thursday
9
9
12
17
7
7
19
6
9
14
6
9
16
16
7
10
8
13
14
14
5
5
11
20
18
8
12
14
10
13
17
7
20
7
10
14
8
17
11
14
15
21
6
9
6
12
9
15'
13
19
16
11
14
14
21
7
10
7
7
15
*
The Financial Statements will be included in Board whenever possible.
Note that most financial reports fall after the mail date for Board Packet.
* *
Please note that Board meeting is next day.
HOLIDAYS- Calendar Year 1995
New Yeafs Day
Martin Luther King, Jfs Birthday
President's Day
Memorial Day
Independence Day
Labor Day
Veteran's Day
Thanksgiving
Day After Thanksgiving (full day)
Christmas Eve (1/2 day)
Christmas Day
January 2
January 19
Febniaiy 20
May 29
July 4
September 4
November 13 (Actual date Saturday November 11)
November23
November 24
December 22 (Office closes at 1 PM)
December25
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