Unipd W
of the MdIands
May 6, 1994
IOQ Main Sfrel
FC. BOx 152
S.0 29202
Qaiurn
(803) 733-5400
Mr. David A. Paradine
PreSident
United Way of the Co1umbia-Wi1lamette
718 West urnside Street
Portland, OR 97209-3522
(02) 77$.7Q (FaX(
CI-IAIRMAN 1P THE BOARD
Lwrncc M. Graa1le, it.
Lawrenc,e Dark who will
I am writing to introduce
Executive Officer
become the new President and Chief
He has been an active
of your Urban League in June.
Midlands, having
volunteer for United Way of the Advisory Board, as
served on our Project Blueprint
and as a member
chairman of a special agency study, Lawrence has
of our Volunteer Services Diviion for a long time.
been a strong United Way supporter
his strong support of
He is interested in continuingto Portland. I am
the United Way when he moves strengthen the
certain that he will work to
and the Urban
relationship between the United Way
once he has
I encourage you to seek him out
League.
You will find him
assumed his position this June.
to be an asset and ally.
CHAIRMAN.LT OF THE BOARD
W, <iry one
PRESIDENT
ihn I., Hnfr
SECRETARY
Caph J, Millard
TREA.OVRER
Lan S. inr
VICE CHAIRMAN
AGENCY RLrioHo
Miiicn KImpon
VICE CHAIRMAN
CAMPAIGN
RcAgrI . SInIon
VICE CHAIRMAN
MARKETINQJCQMMUNICATIQH$
T.
InriJLo
VICE Ci-IAIAMAN
LLH&k
PLANNING
Ann T. IMriry
Via
CHAtMAN
..VOLLJN1E
.ER VIcES
chrIon Lvnair Entry
cct Lawrence Dark
Afli 15
7) a
''L4
V11V
.Jr.h)L
.Afr
4II
)
LAURA GLOSSON
422 N.E. 69th
PORTLAND, OR 97211
(503) 253-2046
BIOGRAPHICAL SKETCH
LAURA F. BROOKS GLOSSON
-
Native Texan and retired Portland Public School
District.
Involvement since retiring.
1993 - 1994
Urban League of Portland Board of Directors,
Secretary.
1990 - 1993
Tcainerftr Portland/Multnomah Commission on
Aging.j
AACT Training (Aging Advisory CommiSion
Training).
1987 - 1993
Chair and Vice Chair of Advisory Committee
Multicultural Senior Services Center.
1988 - 1990
Delegate to Governor's Conference on Aging.
Also active at Hughes Memorial A. M. Church,
Presently - member of Board of Trustees. Past
Chair of Council of Ministries. Oregon-Idaho
United Methodist Women's Race Relation
Committee
1993
Chair of Scholarship Committee - Delta Sigma
Theta Sorority.
1989
Finance Chair of American Bridge Association
National Tournament hosted by Portland Unit.
Hold BS Degree - Wiley College, Marshall, Texas
MiDegree - Oregon State University.
1(1
A
The t.Jrban Leaguc of Porfiand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
BOARD OF DIRECTORS
THURSDAY, MAY 26, 1994
7:30 A.M.
LUIZi :1_i I ;J I!&
E. SHELTON HILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
0
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. ShELTON lULL CONFERENCE ROOM - URBAN PLAZA
Thursday, May 26, 1994
7:30 a.m. - 9:00 a.m.
AGENDA
7:30
-
7:35 a.m.
APPROVAL OF MINUTES (Action)
7:35
-
7:40 a.m.
REPORT FROM THE INTERIM DIRECTOR (Action)
7:40
-
7:45 a.m.
UPDATE NEW C.E.O.
7:45
-
8:00 a.m.
REPORT FROM THE CHAIR
COMMITTEE REPORTS
Joan Brown-Kline, Chair
8:00
-
8:15 a.m.
NOMINATING
8:15
-
8:30 a.m.
FUNDRAISING - Duane Bosworth, Chair
8:30
-
8:45 a.m.
FINANCE/PERSONNEL
8:45
-
9:00 a.m.
COMMUNITY RELATIONS/ADVOCACY
-
-
Rian Brown, Treasurer and Chair
-
Judi Pitre, Chair
GROUND RULES
OPEN MIND
+
EVERYONE PARTICIPATE
+
ONE SPEAKER AT A TIME
+
HONOR ALL QUESTIONS
BE FLEXIBLE
+
BE TIME CONSCIOUS
+
IF CONSENSUS IS REACHED, IT WILL BE HONORED
+
BE GOAL-ORIENTED
+
NO PERSONAL ATTACKS
+
NO HIDDEN AGENDAS!!!
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
APRIL 20, 1994
MINUTES
The Urban League of Portland's Board of Director's Meeting was called to order at 7:50
am. by Vice Chair, Duane Bosworth.
Members present: James Boehlke, Louis Boston, Duane Bosworth, Rian Brown, Faye
Burch, James Francesconi, Laura Glosson, Bryan Hicks, Joan Brown-Kline, Michael
Lewellen, Charu Nair-Manchanda, Rita Lucas, Judi Pitre, Peggy Ross, Emmett
Wheaffall.
Members absent with excuse:
Kevin Fuller, John Holley, Elizabeth Kutza, Terry
Rogers, Gina Wood, Bill Wyatt.
Staff present: Larry Fottz, Esther Hinson, Herman Lessard, Cletus B. Moore, Jr., Michael
Pullen, Brenda Sherman-Sanders, Don Chalmers.
NEW BOARD MEMBER WELCOME
Duane Bosworth, Vice Chair welcomed new Board member Emmett Wheaffall.
APPROVAL OF MINUTES
MOTION WAS MADE TO ACCEPT THE MINUTES AS AMENDED. THE MOTION
PASSED.
AMENDMENTS TO THE MARCH 17, 1994 MINUTES.
NO REPORT FROM CHAIR.
Chair Gina Wood, late and had no report.
FINANCE/PERSONNEL COMMITTEE
Jim Boehike reported that the presentation of the revenues was very good. It shows
where our dollars come from and our expenditures. Our revenues are higher than we
budgeted and expenses are higher than budgeted because the Street Academy was
added to the budget. Additional funding is needed, but we are moving in the right
direction.
Board of Directors
Minutes
April 20, 1994
Page 2
FINANCE/PERSONNEL COMMITTEE Cont'd)
Mr. Dark signed his Employment Agreement. His final schedule takes him to May 23, he
will be here on that day. He will visit April 13-April 20. Community and social events are
scheduled. Suggest board meeting be changed to April 20th so Mr. Dark can attend.
Cletus and I have spoken to Lawrence Dark and he has some good ideas. With the
growth of the Street Academy and the Employment Department, we are beginning to look
at space requirements or other sites for program expansion. No action to be taken at this
point.
ELECTION OF OFFICERS
Michael Lewellen elected Chair, Judi Pitre elected Vice Chair, Rian Brown elected
Treasurer and Laura Glosson elected Secretary.
Acknowledgement of former Chair, Gina Wood's letter of congratulations to new chair and
appreciation to other board members that she served.
REPORT FROM THE INTERIM DIRECTOR
Cletus Moore reported that the second check from Meyer Trust for the Senior Center's
GrandParent program had been received.
The transition book is being prepared for Lawrence Dark by Cletus Moore.
MOTION WAS MADE TO APPROVE THE INTERIM DIRECTOR'S REPORT. THE
MOTION PASSED.
COMMENTS FROM LAWRENCE J. DARK, PRESIDENT AND CHIEF EXECUTIVE
OFFICER
I wish to extend to this Board my extreme gratuity and this organization for providing the
opportunity for me to lead such a tremendous organization. I definitely want thank Judi
Pitre and Michael Pullen for the tremendous program that they put together for me to
meet with community leaders, for these past 8 days. The people are pleased with this
organization.
I met with the President of Portland State University, Judith Ramaley. She gave me a
blank check and stated that anything that this organization needed to be successful, that
she would give it to me.
I have passed out a booklet, "Discover Total Resources" A Guide For Nonprofits by the
Mellon Bank Corporation which I plan to use in my 90 days assessment of this
organization. I hope that you will allow me select 8 internal board members, a couple
BdminApr]
Board of Directors
Minutes
April 20, 1994
Page 3
of community people to really do a planning process for the first 90 days. We will also
need your input. This book comes highly recommended. Also, I passed out a sheet to
you about Fund Raising, which 1 will be stressing a lot at meetings that I will be attending.
Membership is another important issue, it makes a statement to be a member of the
organization. On the boards that I have served on it was required that you be a member
of the organization before you were on the Board. You definitely could not hold an office
if yoy were not a member. It makes it so much easier when I go to a Funders and say
everyone one of my Board members and staff are members of the organization.
One of the challengers that I put out, "why not buy a membership for a youth?" There
has been a lot of response. Ed Dewald was the first person. He gave a check for 2
youth membership of the Urban League. Rep. Gordly bought 4 memberships. My wife
and I are going to buy 10 memberships, six will be for youth and 4 for senior citizens
each year.
I truly appreciate how everyone has tried to make it comfortable for me to move into this
position. And the staff has been tremendous. YouaII have a top flight staff.
COMMENTS FROM NEW CHAIR
No comments at this time from the Chair.
NOMINATING COMMITTEE
Joan Brown-Kline has submitted 2 (two) candidates for the National Urban League Board.
The candidates are: Kevin Fuller and George Richardson, Jr.. These 2 (two) candidates
certainly meet the requirements of the National Urban League Board. They are both
community involved. Kevin Fuller is a member of our Board and is involved with youth
and the school system. George Richardson is with Northwest Natural Gas and is
involved or on the board of quite a few community organizations. We have sent their
Blo's with their applications.
MOTION MADE TO ACCEPT KEVIN FULLER AND GEORGE RICHARDSON, JR., AS
CANDIDATES FOR THE NATIONAL URBAN LEAGUE BOARD. THE MOTION WAS
SECONDED AND PASSED.
member of the Nominating Committee; suggested enforcing the BYLAWS
Absenteeism - 3 unexcused absents and you are off the board. Chair noted
Faye Burch
re:
,
comment.
FINANCE/PERSONNEL COMMITTEE
Jim Boehlke reported that the Finance/Personnel Committee did not meet this month,
however, the Finance Report continue to look as before. There have been a lot of new
activities, as we discussed early from the Minutes from the last meeting. New programs
starting up and the expenses involved with those programs are creating a fairly difficult
[BdminApr94]
Board of Directors
Minutes
April 20, 1994
Page 4
situation in trying to analyze these things.
Personnel Policies that we approved, a couple of months ago, we found a couple of minor
modifications that need to be made. We also had Duane Boswcrth from a legal
standpoint, had his Firm take look at the legality-and there were a few things that need
to be changed. We are not prepared to present them at this time. Approval of the
Amends to our Personnel Policies will take place at the next meeting.
MOTION MADE TO APPROVE THE FINANCE/PERSONNEL COMMITTEE REPORT
THE MOTION PASSED.
FUNDRAISING COMMITTEE
Mike Lewellen submitted a proposal to the Board of a possible Furidraising Event George Frasier, Author, "Success Runs In Our Race" A complete Guide to Networking
In the African American Community. He is on a 10-city Book Tour, also Television Shows
bookings and would add Portland to the schedule, as a possible Fundraising Event. His
publishing company is willing to lend marketing assistance. I would like full authorization
to submit a proposal for a possible August or September Benefit.
This would be
announced at the Annual Meeting.
MOTION MADE FOR MICHAEL LEWELLEN TO SUBMIT A PROPOSAL OF THE
FUNDRAISER BOOK TOUR OF GEORGE FRASIER. THE MOTION WAS SECOND
AND PASSED.
COMMUNITY RELATIONSIADVOCACY COMMITTEE
Judi Pitre extended a Thank You to Terry Rogers for opening up her home for the
Reception for Lawrence J. Dark, President and Chief Executive Office of the Urban
League of Portland. Also, the committee, along with Michael Pullen, are to be
commended on the assembling of the community for Lawrence Dark to visit.
Criteria for Urban League position on Ballot Measures and Issues. To recommend issue
and ballots measure to the full board that will further our mission statement. This is the
Committee recommendation and we are asking for an endorsement from the board.
THE MOTION WAS MADE TO RECOMMEND ISSUES AND BALLOTS MEASURES TO
THE FULL BOARD FOR ENDORSEMENT THAT FURTHERS OUR MISSION
STATEMENT. THE MOTION SECONDED AND PASSED.
URBAN LEAGUE GUILD REPORT
Peggy Ross, thanked the Board for sending her to the Western Regional Conference in
Colorado.
Seattle, Tacoma and Portland will be working in a joint venture and supporting each
other.
[BdminApr94j
April 20, 1994
Board of Directors
Minutes
Page 5
The "Jar The Floor" Play and Reception netted approximately $500.00.
The African Art Benefit, which will be held May 14, 1994. We have about $5,000
donation. This is just about clears the expenses. The full budget is about $8,000. This
is the main Fundraiser this year.
Daughters Day, April 28, 1994 Is another event. The reception at the Urban League.
URBAN LEAGUE YOUNG PROFESSIONALS REPORT
Young Professionals is plafining on forming a committee with the Guild. No activity at this
time.
Meet adjourned.
SUBMITTED BY:
oy\
APPROVED BY:
ftLQ14L&1vl-
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
[BdminApr94]
Lau1ra Glosson /
Secretary
Board of Directors
THE URBAN LEAGUE OF PORTLAND
***FIN&T REPORT***
The Report of Interim Director for April 11, - May 23, 1994
This is my last report as Interim Director. I thank the Board of Directors, Executive Committee,
Search Committee, and Operating Committee for the confidence entrusted to me to run this agency
for the past almost seven months. Thanks for the opportunity!
General Administration: Primary focus this month has been on transitioning the agency to the new
C.E.O. to arrive May
22, 1994.
It should be noted that more than 80% of the staff has had
performance evaluations. The personnel policy manual is completed and reviewed by legal counsel.
All jobs within the agency have been reviewed and updated materials are now available to rewrite all
job descriptions for the agency. It is important for the Board to be aware that more than
$225,000
has been awarded to the agency in the past 8 months that was not a part of this
fiscal year's budget. These additional programs will impact the current year's financial condition
as well as change the budget prepared last January for the coming fiscal year, beginning July 1, 1194.
See the attached Grant Status Report prepared by Mike Pullen. We do not have any indication as to
the funds we will receive from United Way. There is some sense that some programs may face a major
reduction. I wifi keep the Board and C.E.O. advised.
TQM training for staff was completed Friday, May 13, 1994. Plans are now underway for introduction
of Efficacy into the performance evaluation system, setting up a planning committee for the 50 year
celebration (this wifi require board involvement), annual dinner, and last but not least, prepare for
end of year audit.
The management team had its second retreat. Part of the workshop materials were to continue to
improve team performance and efficiency and learn about non-profit board of directors' responsibilities.
A video film was shared with the management team that helped the program directors understand
the relationships and responsibilities of staff and board. It was an exciting experience for the
management operating committee. Look for more good things from the management operating team
and staff as the Board's strategic plan is integrated into the operational plans of the agency and the
new C.E.O. comes on board.
Planning, Program, and Service Development:
The management team is working on
departmental operating plans. The program directors did an outstanding job in meeting deadlines for
department analysis reports and job evaluation. A transition reference document has been prepared
for Lawrence Dark to assist him in getting acquainted with the agency and its history. All
departments have been active in community outreach and integrating various community meetings
into our schedules. A 'state of the Agency Report" will be available at the board meeting.
This document represents the state of the Urban League of Portland at the time of
transition from the Interim Director to the new President and Chief Executive Office.
A summary report of program activities is not included in this report this month. Please review the
"State of the Agency Report11 for current information. A copy of all department monthly reports are
on ifie and available upon request. A copy of all reports is sent to the Program Planning Committee
Chair.
Fiscal Administration: See financial statements for current operations.
Community Relations/Advocacy/Meetings/Communications: I have continue to act as a Liaison
in various organizations for the League. Also staff has represented the League in various committee
activities as it relates to their expertise. There are community issues that are being shared wtih
respective committees.
Respectfully,
Interii'6tor
C.Moorc'"
J
(File: IDRptApr.94)
Fall 1992
Fall 1992
Oregon Senior & Disabled
Services: $10,000 for Alzheimers Program (1 year)
Phone call,
3/15/93
NA
CORRESP.
DATE
Burden Foundation
$45,000 to "Grandparent
Program"
(Esther/Mike)
Senior Programs
Passage"
PortlandTrail Blazers
(Player's Fines Fund);
$10,000 for "Rites of
(Herman/Mike)
Male Responsibility
IDS Financial Services
($10,000)
(Mike)
General Purpose
GRANT AREA, KEY
STAFF, FOUNDATION
NAME, PROGRAM &
GRANT AMOUNT
Fall 1992
N/A
NA
DATE
RESPONSE
Application
Guidelines
required
One-page
proposal
NA
MATERIALS
REC'D
None
4/30/93
NA
NEXT
DEADLINE
NO
4/12 AWARDED
$10,000
(Pending Letter)
3/15/94
$250 AWARDED
$3,000 Gold Mem.
AWARDED
NOTIFICATION
DATE
9/13/93
4/16/93
6/18/93
APP.
SENT
(Summary of grant activity for fiscal year beginning 7/1/93, including pending applications and grants awarded which are still active. Table does not include annual
contracts and awards from government, United Way or corporations.)
URBAN LEAGUE GRANT APPLICATION STATUS REPORT
MAY 2, 1994
-- CONFIDENTIAL --
RFP materials
RFP
RFP
Private Industry Council:
JTPA Older Workers
Training (Computers)
$27,700
Private Industry Council/Mt.
Hood Commty. College:
Dislocated Worker Program
($70,000 for 1 year)
Hatfield Job Training Fund
(Federal): Short trainings at
UL (no budget yet)
Guidelines
6/1 7/93
N/A
In process
6/16/93
Fall 1992
(second
application)
In process
None
5/5/94
(VOA staff
are writing
grant)
1/15/94
(by PSU)
111 5/94
Guidelines
$8,000
1/15/94
1/15/94
Dec. 1993
$70,000
AWARDED
Training project
with Nordstrom
approved
DENIED
$300,000 over 3
years
4/1/93 AWARDED
APPLICATION
PENDING
PRE-
AWARDED
NOTIFICATION
DATE
APP.
SENT
NEXT
DEADLINE
MATERIALS
1991
DATE
RESPONSE
1991
Aug. 1993
Dec. 1993
CORRESP.
DATE
Meyer Memorial Trust
$300,000 (over 3 years) for
Employment Dept. &
Computer Training Center
(Brenda/Herman/Mike)
EmploymentlCareer 0ev.
AARP Fdn. $200,000
(partnership w/ PSU)
(Grandparents)
Public Welfare Fdn. $40,000
(tent. amt.) (Grandparents)
Meyer Memorial Trust: Adult
Day Care Center, in partnership with VOA, Alz. Assn.:
3-year gcant; No budget yet
Meyer Memorial Trust
$8,000 (Grandparents)
GRANT AREA, KEY
STAFF, FOUNDATION
NAME, PROGRAM &
GRANT AMOUNT
PENDING
4/94
Irwin Foundation: $20,000
for Street Academy
Portland Public Schools:
$236,000 for Street
Academy
Dec. 1993
Dec. 1993
Dec. 1993
12/9/93
Oct. '93
8/15/93
Guidelines
Black United Fund: $5,000
for Whitney Young Center
12/31/91 &
9/24/92 ARCO lost
appl: draftN/A
Guidelines
FaIl 1991
FaIl 1991
ARCO Foundation: $30,000
for Whitney Young Center
12/9/93
8/1 3/93
ing new
5/31/93
($5,000)
AWARDED
(Up to $202,800
per year)
AWARDED
($5,000)
AWARDED
DENIED
AWARDED
4116194
3/94
In process
NOTIFICATION
DATE
APP.
SENT
N/A
NEXT
DEADLINE
Guidelines
MATERIALS
REC'D
Spring 1993
DATE
RESPONSE
Spring 1993
CORRESP.
DATE
US WEST Found.: $86,000
for Whitney Young Center
(Hemian/Mike)
(Computer). Possibly
agency-wide.
Education
Intel Corp.: In-kind donation
Contractors: Fee for Service
Computer Training
($500/student)
Boeing Co.: In-kind donation
(Computers)
Minority Business
GRANT AREA, KEY
STAFF, FOUNDATION
NAME, PROGRAM &
GRANT AMOUNT
1/20/94
NEXT
DEADLINE
12/93
1120/94
1/94
APP.
SENT
2/94
2/94
US Forest Service: Summer
Youth Employment: $82,000
Private Industry Council:
Summer Youth Employment
support services: $4,000
staffsupport: $6,400
4/94
12/93
REC'D
MATERIALS
Private Industry Council:
Summer Youth Employment
12/93
February
1993
DATE
RESPONSE
11/93
12/93
February
1993
CORRESP.
DATE
MuIt. County: Gay/Lesbian
Youth Support Gp.: $2,000
Empowerment: $10,000
Mutt. County: Youth
Employment &
Cityof Portland: $10,000for
GayYouth Support Group
McDonalds Corp: $3,000
(NULITES trip to 1993 NUL
Conference)
(Larry FJMike)
Youth Srvice Center
Southland Corp.: $25,000 for
WhitneyYoung Center
Portland General Electric:
$8,000 for Street Academy
GRANT AREA, KEY
STAFF, FOUNDATION
NAME, PROGRAM &
GRANT AMOUNT
I
$4,000
AWARDED
$82,000
AWARDED
$6,400
AWARDED
$2,000
AWARDED
(1194)
$10,000
AWARDED
$10,000
AWARDED
(8/93)
$3,000
AWARDED
PENDING
($8,000)
AWARDED
NOTIFICATION
DATE
Unibeci Way
of the Midlands
May 6, 1994
IQ MIn Iit
P. Bx 102
Calum
Mr. David A. Paradine
President
29202
(60) 733.5400
(09) 77$'7G
United Way of the Colunthia-Willarnette
718 West urnside Street
Portland, OP. 97209-3522
CHAIRMAN OP ThE 0ARD
Lwr,ca 1.4. 113.$eIIe, .Ij..
Dear Dave:
I am writing to introduce Lawrence Dark who will.
become the new President and Chief Executive Officer
of your Urban League in June. He has been an active
volunteer for United Way of the Midlands, having
served on our Project Blueprint Advisory Board, as
chairman of a special agency study, and as a member
Lawrence has
of our Volunteer Services Division,
been a strong United S7ay supporter for a long time.
He is interested in continuing his strong support of
I am
the United Way when he moves to Portland.
certain that he will work to strengthen the
relationship between the United Way and the Urban
I encourage you to seek him out once he has
League.
assumed his position this June, You will find him
to be an asset and ally.
CHA4MAM..IT OF THE 0ARO
W, KIly
PRESIDENT
.4ahn I,, H&n
SECRETARY
CQptv5 .J
}4flhlard
TR!AURE
Pip4,
L
VICE CNAIRMAM
AGENCY
IN
MiIIo
i<lmp3Qn
VICE CHAIRMAN
CAMPAIGN
Rçborj . :3iIQa
VICE CHAIPMAN
MARKETINWCOMMUNICATIQN$
har1Bs
Hope everything is going well.
VICE CJ4AIMAN
PLANNING
Sincerely,
Mi 1. Henry
VICE CHAtMAN
..VUNYEgJ $EFiVrc
ChrIoti L'nir
dent
7)1
cct Lawrence Dark
AR11S
'-' LA !---
LQJJ
V'TT
V
J-''
II
..
,
EDTHE URBAN LEAGUE OF PORTLAND
©E
June 14, 1994
12:30 pm.
Multicultural Center
Annual Celebration
Senior Center
Lawrence Dark
June 16, 1994
Portland Street Academy
Graduation
Uriban League
June 24, 1994
Fishing Derby
(Tontative)
Urban League Annual Dinner Convention Center
July 14, 1994
6:15 p.m. Reception Dr. Rudolph Crew, Guest Speaker
7:15p.m. Dinner
July 24/27, 1994
National UL Conference
Convention Center
Indianapolis, IN
August 19, 1994
Grandparent's Conference
(Td?ntative)
The Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
(503) 280-2600
May 21, 1994
The oard of Directors
Urban League of Portland
Dear Members of the Board:
Presented here are April, 1994, Combined Balance Sheet, Statement of Revenue and Expense
and Changes in Fund Balances Report, and the Comparative Statement of Support Revenue &
Expense History (Fiscal years 1992 & 1993) for the Urban League of Portland. Please note in
the Comparative Statement of Support Revenue & Expense History that the line items headed
"Special Events" represents gross funds raised in revenues and cost in expenses for each year.
These reports are for management use only and are unaudited. These reports do
present fairly the actual revenues and expenses for the period except as noted in
financial statements.
Though it is not shown in these combined financial reports, separate accounts are maintained
for each fund to ensure the observance of limitations and restrictions placed on the use of
resources available to the League. These accounts are maintained in accordance with the
principles of fund accounting. The staff, in cooperation with the Finance Committee, is
continually working towards developing uniform standards on special projects and accountability
for restricted contributions.
SPECIAL NOTES: Explanatory notes and comments accompany the financial statements to
clarifr the statements and enhance the fairness of their presentations. These notes are an
integral part of the statement. I would like to bring to your attention specific changes
in footnotes 3, 7 and 10.
(3) Special events expenses include salary allocations for the respective event which may
not show in committee reports or summaries that do not include payroll allocations for
major events.
(7) For your convenience I have detailed two major categories for supplies. These
accounts are interchangeable. Some of the larger tickets items included a camcorder,
T.V., VCR and peripheral equipment (specific funds received for purchase for Employment
Department), books and text or computer materials for the training center or educational
programs. Just this fiscal year alone the League has spent more than $5,000 in
educational materials for its program. As we gain more experience in our new programs
it is hope that these costs wifi level out andlor we become more proficient at estimating
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
what new programs will cost. During the year we have received specific donations for
individual items outside the budget. Donations are recognized as Support Contributions
in most cases and the required purchase as expense. Such items would put us over in
selective categories or line items. A work sheet is being prepared to share with the
Finance Committee the details of those contributions reflected in this year's financial
reports.
In addition to the detail provided in this footnote, McDonald Corporation has
provided funds for our youth to attend the Urban League National Conference. During
this fiscal year that accounts for more than $2,300. This is a non-budgeted item where
(10)
the cost of the trip is covered by a specific, restricted, contribution. Sometimes even our
best guess on what it will cost: to maintain building and equipment will not account for
the unexpected, e.g. broken water pipes, major vehicle repairs outside of routine
maintenance. All these events are document in our payable files.
As of April 30, 1994, before depreciation and C.E.O. Search expense, revenues exceed
expenses by $61,444. It is also important to note that our educational department had funds
that were carried forward from last fiscal year in excess of $40,000. This was the continuation
of last years summer program that crossed fiscal years. These funds help support our Male and
Female Responsibility Programs.
A special feature in this months report are three charts, "Revenues, year to date", "Expenses
Year to Date", and "Change in Cash Balance, Month to Month". Each of these charts give a
visual prospective in proportion of the whole. I hope you find them helpful.
If you have any questions regarding these reports, please give me a call before the
Board meeting.
Respectfully submitted,
Vice President, Finance
Administration
(File: BoardApr.94)
Revenues, Year to
$172632 Special Events
$179,390 Contributions/Grants
$205,670 United Way
$207,744 Other
$576,719 Federal, State, local
Ex pens . es .. Yearto Date
$819,586 Salaries/Benefits
$65,896
$135,303 Occupancy
$72,244 Special Events
$229,538 Other
$50,193 Equipment/Maintenance
Mar31 to Apr30
Feb 28 to Mar 31
Jan 31 to Feb 28
Dec31 to Jan 31
Nov 30 to Dec31
Oct31 to Nov30
Sept30 to Oct31
Aug 31 to Sept30
July 31 to Aug 31
June 30 to July 31
-100
-50
0
50
100
Thange in Cash BaIance, Month toont
150
The Urban League of Portland
Consoildated Balance Sheet
April 30, 1994
(See Accompanying Accountant's Compilation Report)
Current Funds
Restricted
Unrestricted
Land, building
and equipment
fund
Custodian
Fund
Total
IASSETS
CURRENT ASSETS:
Cash (note 1)
Investments
Accounts receivable
$7,464
$200,134
$2,912
-
$2,680
$13,734
-
-
$12,089
-
Interfund receivable (payable)
($101,415)
$101,415
-
Total Current Assets:
$101,631
$120.968
$2,680
$224,012
$2,912
$12,089
-
$13,734
$239,012
PROPERTY AND EQUIPMENT:
Land, buildings and equipment, net
-
-
$701,430
$701,430
Land held for resale
-
-
$1,000
$1,000
-
$702,430
Total property and equipment
TOTAL ASSETS
$101,631
$120,968
$69,803
$15,481
$705.110
-
$13,734
$702,430
$941,442
IUABIUTIES AND FUND BALANCES
Accounts payable and accrued liabilities
Capital tease obligations payable
-
Deferred revenue
-
Funds held on behalf of others
-
TOTAL UABIUTIES
FUND BALANCES
TOTAL UABIUTIES AND
FUND BALANCES
$69,803
$31,828
$101,631
-
$110,000
-
$125,481
($4,513)
$120,968
-
$503,803
-
-
$503,803
$201,307
$705,110
-
$85,284
-
$503,803
-
$110,000
$13,734
$13,734
$13,734
$712,821
-
$13,734
$228,621
$941,442
The Urban League of Portland
Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balances
For The Ten-Month Period Ended April 30, 1994
(See Accompanying Accountant's Compilation Report)
Current Funds
ISUPPORT
I
Unrestricted
Restricted
Land, building
and equipment
fund
Total
$26,665
$167,330
-
$193,995
Special events (note 3)
$168,387
$4,245
-
$172,632
United Way allocation
$199,320
$6,350
-
$205,670
$5,000
$557,114
-
$562,114
$399,372
$735,039
-
Contributions (note2)
Federal, state and local grants
Total Public Support:
$1,134,411
IREVENUE
Membership Dues
Investment Income
$73,180
$73,180
-
$2,850
$136
$2,714
Rental Income
$56,632
-
Indirect cost recoveries (note 5)
$61,649
-
$56,632
-
$61,649
$7,936
$5,496
-
$13,432
Total revenue:
$202,111
$5,632
-
$207,743
Total support and revenue:
$601,483
$740,671
-
$1,342,154
Program Services
$192,191
$755,271
-
$947,462
Supporting Services
$346,853
$65,896
$412,749
Total Expenses:
$539,044
$65,896
$1,360,211
Other
IEXPENSES:
I
EXCESS OF SUPPORT AND REVENUE
OVER EXPENSES:
FUND BALANCES AT BEGINNING OF YEAR:
OTHER CHANGES IN FUND BALANCES:
(Reduction of capital lease obligations)
litJWD BALANCES AT END OF YEAR:
-
$755,271
$62,439
($14,600)
($65,896)
($18,057)
$2,374
$10,087
$234,218
$246,679
$32,985
($32,985)
$31,828
($4,513)
$201,307
$228,622
The Urban League of Portland
Comparative Statement of Support, Revenue and Expense8
and Changes In Fund Balance
Fiscal Years 1992 Through 1994
(See Accompanying Accountant's Compilation Report)
1993-94
RemaIrng
Budoet
Budget
($12,518)
$22,632
$12,863
($53,131)
$261,826
$150,000
$177,632
$778,020
$56,156
($22,632)
($1,758)
$201,301
$1 .134.411
(s30,1 54)
$1,367,478
$60,000
$0
$70,445
$0
$0
$0
$73,180
$2,850
$56,632
$61,649
$13,433
$0
$13,180
$2,850
($13,813)
$61,649
$13,433
$0
$60,000
$0
$84,534
$0
$0
$0
($13,180)
($2,850)
$27,902
($61,649)
($13,433)
$0
$232,585
$130,446
$207,744
_$77,299
$144,534
($63,210)
$1,376,453
$1,655,484
$1,295,010
$1,342,155
$47,145
$1,512,012
$887,662
$132,783
$56,036
$23,385
$8,419
$77,489
$33,823
$8,574
$29,029
$4,643
$55,587
$11,317
$4,500
$17,876
$21,202
$679
$931,663
$162,686
$32,521
$23,404
$9,123
$80,797
$43,128
$5,415
$14,990
$9,677
$107,621
$11,814
$2,725
$16,914
$23,442
$1,126
$813,203
$52,903
$24,324
$20,299
$7,728
$121,173
$28,723
$4,208
$20,935
$2,208
$73,170
$10,800
$167
$13,940
$24,933
$0
$819,586
$41,404
$40,234
$20,051
$8,261
$135,303
$50,193
$6,320
$25,908
$4,591
$72,244
$10,024
$1,500
$13,050
$32,062
$0
($6,383)
$11,499
($15,910)
$248
($523)
($14,130)
($21,470)
($2,112)
($4,973)
($2,383)
$926
$776
($1,333)
$890
$0
$976,844
$63,483
$29,189
$24,369
$9,274
$145,407
$34,488
$5,060
$25,122
$2,650
$73,170
$12,960
$200
$16,728
$29,920
$0
$1,373,004
$1,477,047
$1,218,714
$1,280,711
($61,997)
$1,447,824
$60,021
$0
$73,126
$0
$53,490
$0
$65,896
$13,603
($12,406)
($13,603)
$64,188
$0
$1,433,025
$1,550,173
$1,272,204
$1,360,210
1$88,0061
$1,512,012
($56,672)
$105,291
$22,806
($18,055)
($40,861)
SO
N/A
$184
$0
$0
$0
$0
$0
N/A
FUND BALANCES AT BEGINNING OF PERIOD
$197,776
$141,388
$248,679
$248,679
N/A
$246,679
N/A
IFUND BALANCES AT END OF PERIOD
414L388
$246,679
$269,485
$228,624
N/A
$246,679
N/A
1993-1994
1993-1994
Actual
1991-92
Actual
1992-93
Actual
$222,683
$114,126
$121,672
$800,200
$258,893
$123,478
$289,399
$751,109
$218,188
$150,000
$166,527
$629,860
$205,670
$172,632
$178,390
$576,719
$1,258,581
$1,422,879
$1,164,565
Mmbership dues (note 4)
$25,970
Investment Income
Rental Income (note 16)
Indirect cost recoveries (note 5)
Olner
$3,721
$88,181
$0
$0
$0
$70,925
$3,663
$80,931
$0
$20,818
$66,147
$117,872
Budoet
_Varlance
ISUPPORT:
United Way allocation
Special Events (note3)
Contributions /Grants (note 2)
Federal, State, and local grants (note 15)
Total Support:
IREVENUE:
I
Unfunded revenue
Total Revenue:
Total Support and revenue:
IEXPENSES:
$233,067
$169,857
I
Salaries, benefits, and taxes (note 6)
Professional Services
Supplies (note 7)
Telephone
Postage and shipping
Occupancy (building and grounds)(notes 6 and 8)
Rental and-maintenance of Equipment (note 9)
Pri'iting, artwork, publIcations, oct.
Travel and transportation (note 10)
Conferences, conventions, meetIngs (notel 0)
Special events (note3)
Membership dues
Awards and grants (note 12)
Interest (note 11)
Insurance
Other expenses
Total expenses before depreciation:
Depreciation of building and equipment (note 12)
CEO search expense (note 13)
Total Expenses
EXCESS (DEFICIENCY) OF SUPPORT
AND REVENUE OVER EXPENSES
OTHER CHANGES IN FUND BALANCES:
I
($7.1 19)
$166,258
$22,079
($11,045)
$4,308
$1,023
$10,104
($15,725)
($1,270)
($786)
($1,941)
$926
$2,936
($1,300)
$3,678
($2,132)
$0
$167,113
($1,708)
($13,603)
$151,802
THE URBAN LEAGUE OF PORTLAND
Selected Information--Substantially All Disclosures Required by
Generally Accepted Accounting Principals (GAAP) Are Not Included
April 30, 1994
1. CASH
Cash held by the League at April 30, 1994 is summarized as follows:
Unrestricteth
Operating
Cash stabilization fund (Board designated)
Unrestricted Total:
$140,134
$60,000
$200,134
Restricted:
Expendable for restricted purposes
Stevenson trust account
Restricted Total:
$10,144
$13,734
$23,878
$224,012
Grand Total:
2r CONTRIBUTIONS
During the ten-month period ended April 30, 1994, the 1..eague recognized $76,000 in contributions from the Meyer
Memorial Trust.
3. SPECIAL EVENTS
The following summarizes the Leagu&s special fund-raising events as of April 30, 1994:
Support
Expenses
Net
$3,671
$31,297
$63,218
$23,559
Metro Fundraiser
Other
$34,968
$101,766
$28,737
$4,095
$1,763
$1,303
$841
$67
$1,236
Total:
$172,632
$118,982
$53,650
Annual Dinner, 1993
Equal Opportunity Dinner, 1994
Career Connection, 1994
Career Day, 1993
-
NOTE: $171,867 support total DOES NOT INCLUDE $11,600 of unearned revenue received that
is related to the July 1994 Annual Dinner. Expense includes salary allocations.
4. MEMBERSHIP DUES
Membership dues represent all dues payments received through April 30, 1994 for the 1993-94 fiscal year. In
addition, because the 1993-94 membership campaign has conciuded, the reader wiii note that the year-to date budget and
the annual budget for this revenue category are equal.
$38,548
$5,178
$4,095
THE URBAN LEAGUE OF PORTLAND
Selected Information, Continued
5. INDIRECT COST RECOVERIES
Indirect cost recoveries relate to internal charges allocated to certain League programs for their share of office rent and
other facility and operational costs. An equivalent amount of revenue is recognized in the unrestricted current fund.
6. SALARIES AND WAGES
Salaries include costs associated with the Key Bank project and the Extended Divergence program.
Salaries were anticipated to be over budget during the first six months of this fiscal year. Scheduled
staff reductions were postponed per board action at the November 18, 1993 meeting. No provisions
have been made to fund the extention. The major areas that would be affected by any reductions
are administration and employment support staff.
7. SUPPUES
The accompanying financial statements include certain supply and other costs related to the
start-up of the Street Academy and the Computer Training Center, and the upgrade of other
League computer equipment to accommodate new programs. In addition, The League has
received spcific donations for individual items outside the budget (but recognized as an
expense in the financial statements).
Year-Tn-Date
Variance
Budget
Actual
Office Supplies
Program Supplies
$12,262
$12,062
$26,036
$14,198
($13,774)
($2,136)
TOTAL:
$24324 $40,234
($15,910)
8. OCCUPANCY
Occupancy expenses include costs related to office rent, garbage collection, utilities, real estate taxes, and various
building supplies and other building operating costs. This category does not include the cash outflow related to
payments of principal to Mr. Eder on the League's outstanding lease obligations. These costs are reflected as
"reduction of capital lease obligations" on the Consolidated Statement of Support, Revenue, and Expenses and Changes
in Fund Balances.
Note that certain 1991-92 occupancy costs and other amounts presented herein have been reclassified to conform to the
1992-93 and 1993-94 presentations.
9. RENTAL AND MAINTENANCE OF EQUIPMENT
The League has incurred abnormally high costs servicing its aging computer network due to recurring
repair and maintenance of aging computer equipment.
Rental and maintenance costs for the ten-month period ended April 30, 1 994 are summarized as follows:
Computer network maintenance
Other equipment supplies, rental, and maintenance costs
$15,480
$34,712
$50,192
THE URBAN LEAGUE OF PORTLAND
Selected Information, Continued
10. TRAVEL AND CONFERENCES
The accompanying financial statements include travel costs associated with staff attendance at the National
Conference. Also, the variance noted is partially due to unscheduled major maintenance and repairs for the
Senior Services van and insurance for the new Tn-met van for Seniors'. Travel expenses for the new CEO
will also contribute to the variance.
Local Travel
Out of Town Travel
Vehicle Expense
TOTAL
$4,940
$5,737
$4,904
$5,882
$6,319
$5,083
$15,581
17,284
($942)
($582)
($179)
(S1,703
11. INTEREST
Interest expense relates to the League's property leases. See the League's annual financial statements and audit report
for a more detailed presentation of the League's overall lease commitments.
12. AWARDS AND GRANTS
The variance in this category is due to scholarships awarded by the League in fiscal 1993, but not paid to the recipients
until the current fiscal year.
13. DEPRECIATION
Depreciation of certain capital lease improvements completed in the final quarter of fiscal 1993 were not contemplated
when the fiscal 1994 budget was adopted. Accordingly, the variance noted is due to the depreciation of these items.
After review with the Board Treasurer and discussions with the League auditor, it was decided to
adjusted the depreciable life of our computer equipment from a useful life of 3 years to 5 five years.
This represents a change in accouting estimate that has been accounted for in the financial statements
using a propective approach. As of January, depreciation was adjusted from $55,824 to $45,309.
The difference of $10,515 included a $7,790 adjustment for the current year and a $2,725
adjustment for prior years.
14. CEO SEARCH EXPENSES
This is a new account. Direct costs incurred in connection with the League's CEO search are not considered a part of
routine operations and are, therefore, segregated from general operating expenses.
15.
BUDGET REVISION, GRANT REVENUE VARIANCE
The budget in the "Comparative Statement" is revised. It reflects a $202,800 increase for "Street
Academy" and $17,600 for the "Parent Enrichment Program".
Average daily attendance in the Street Academy has run below the budgeted amount of 60 students
for most of the year. The League receives revenue based on average daily attendance. This has
reduced expected revenue by about $13,910. This amount is being off setby leaving one teaching
position vancant, resulting in year to date saving of about $14,583.
16. RENTAL INCOME
Rental income is behind in comparison to last year. A.M.A. has reopened their facilities;
they have ended the subleasing of 4 units from the Urban League for their homeless program.
The Urban League of Port'and
BOARD OF DIRECTORS
Here are the edited Minutes
of the
Board of Directors Meeting
May 26, 1994
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
MAY 26, 1994
MINUTES
The Urban league of Portland's Board of Director's Meeting was called to order at 7:35
a.m. by Chair, Michael Lewellen.
Members present: James Boehlke, Louis Boston, Joan Brown-Kline, Faye Burch, Laura
Glosson, Elizabeth Kutza, Michael Lewellen, Charu Manchanda-Nair, Rita Lucas, Terry
Rogers, Peggy Ross, Emmett Wheatfall, Bill Wyatt.
Members absent with excuse: Duane Bosworth, Rian Brown, James Francesconi, Kevin
Fuller, Bryan Hicks, John Holley, Judi Pitre.
Staff present: Lawrence J. Dark, Cletus B. Moore, Jr., Larry Foltz, Esther Hinson,
Herman Lessard, Michael PuIIen, Brenda Sherman-Sanders, Don Chalmers.
APPROVAL OF MINUTES
MINUTES OF BOARD OF DIRECTORS MEETING OF APRIL 20, 1994
Correction of Minutes of the Board of Directors Meeting of April 20, 1994 have been
made and are on file in the Administration office.
THE MOTION WAS MADE BY JOAN BROWN-KLINE TO ACCEPT THE MINUTES AS
AMENDED AND SECOND BY JIM BOEHLKE. THE MOTION PASSED.
APPROVAL OF MINUTES OF MAY 26, 1994
Minutes approval.
RECOMMENDATION FROM THE CHAIR
Michael Lewellen recommended in regard to the Committee Reports, instead of voting
on the individual report, that we entertain committee reports collectively, ask questions,
entertain discussions to the point of that period and at the end of all Committee Reports,
entertain a single motion to approve Committee Reports.
REPORT FROM THE INTERIM DIRECTOR
Cletus Moore reported he has put together a transition of the Agency for Mr. Dark. It is
the State of the Agency. It actually summarizes all of the programs in the Urban League,
where we are with our contracts, staff, and major funding for each program, with a history
of the programs, where they are now and projected future. This document is still in
publication.
Board of Directors
Minutes
May 26, 1994
Page 2
REPORT FROM THE INTERIM DIRECTOR Cont'd
Another accomplishment that the Board wanted was a personnel committee for personnel
evaluations. We have about 80% of the staff evaluated including all of the managers.
All jobs in the Urban League have been analyzed, so we can write up job descriptions.
It is important for the board to be aware that more than a quarter of million dollars has
been awarded to this Agency in the past 8 months, that was not forecasted in our budget,
it will impact it this fiscal year, as well as next fiscal year.
MOTION WAS MADE TO ACCEPT THE INTERIM DIRECTOR'S REPORT BY TERRY
ROGERS AND SECONDED BY ELIZABETH KUTZA. THE MOTION PASSED.
UPDATE FROM THE NEW CEO
Lawrence Dark reported on 2 pieces of information from the National Urban League. On
Monday, a conference call from National for all 113 affiliates around the country with the
CEOs, there were 150 people involved. It was a press conference announcing the new
president, Hugh Price. Quite a few of CEOs knew him. He is a graduate of Amherst
College, Yale Law School, about 52-year-old and current a senior executive at the
Rockerfeller Foundation. Among his goals are youth issues, economic development and
employment job training and intergroup relations. Mr. Dark would like to have Mr. Price
speak at our 50th Anniversary, something to work on. The second item was the National
Convention to be held from July 24th to 27th. We will have a good representation.
REPORT FROM THE CHAIR
Michael Lewellen stated that a request had been received to from a local public relations
firm for the Urban League's Board of Directors mailing list. Michael PuIlen, Director of
Marketing of the Urban League said release of the list needs CEO approval and we do
not do it for commercial purposes.
Cletus Moore also commented that we never sell a list, as it is confidential. There are
occasions when other non profit organizations working with us, we will supply the labels
and these labels are merged together to send out. We are extremely careful about the
list in terms of getting into other peoples hands and using it for marketing purposes.
Mr. Lewellen stated that the request had to do with the President of Weyerhauser's visit
to Portland, and holding a public meeting around the environmental issues.
[BdminMay]
Board of Directors
Minutes
May 26, 1994
Page 3
Mr. Boston suggested request for Board of Directors mailing list be sent to the Chair of
the Board and the President/CEO and let them decide and inform the Board of their
decision.
Michael Lewellen agreed with the suggestion and stated that request would be handled
in this manner.
The U.S. Department of Labor is putting together a series of town hail meetings around
the country, that will begin later this year and Portland has been selected as a site. The
theme is "Dialogue on the Disadvantaged," it is in conjunction with the National Urban
League office. The government office notified us to respond to this request and submit
names to participate in these meetings, no actual dates have been set. We did fax
names for participation.
The Board Chair was out of the state on the 20th of May, when the press conference was
held to release the report by Edward Petersen, who chairs the Task Force on racial
issues was held at the Justice Center. Terry Rogers stated that it was in Sunday's
paper, and a complete copy should be gotten, as it is quite damming the criminal court
system, criminal justice in particular, with racism and unequal treatment of minorities.
Lawrence Dark reported that the League did have a copy of the Report. The American
Bar Association had a conference on Racial and Ethnic Issues in the Justice System and
he was moderator and this was a perfect tie-in. In May, there was a Just Solutions
Conference, the discussion was what needs to be done in the legal education. His wife,
Okainer, is Chair of the Minority Affairs Committee for Law Schools around the country.
Mr. Dark thinks that it is a great time to do some things in the League, with the American
He read the Report and made good
Bar Association support behind us.
recommendations.
Michael Lewellen, regarding the Fund Raising Committee Report, stated that he got a
direct response from Jim Currans, CEO of First Interstate and he has agreed to Chair our
Fund Raising Activities. The other item, that was discussed by the Executive Committee
was regarding "Standup Portland". Urban League has been approached about being its
fiscal agent for the '94 version, which comes up in August. Cletus was asked to get
further clarification from them in terms of their expectations, are we merely a past through
for their dollars, are they living off our 5013, why do they want us to do this, oppose to
having an accountant service?
Cletus - shared this information with the Finance Committee and provided a background
of it. We received lot of exposure being a part of it, before. This will be handled as a
separate bookkeeping arrangement, from the Urban League's bookkeeping and from
[BdminMay]
Board of Directors
Minutes
May 26, 1994
Page 4
working with the committee, there are no disadvantage to the League, other than time.
They would have their own check signers, their own checks, we would make sure the
money gets to the bank, is accounted for, and they authorize payments, based on their
instructions. This is the first try at acting as fiscal agent. This is part of the long term
plan of the Finance Department.
MOTION MADE BYJIM BOEHLKE AND SECOND BY LAURA GLOSSON TO ACCEPT
THE PROPOSAL SENT TO "STANDUP PORTLAND". THE MOTION PASSED.
NOMINATING COMMITIEE
Joan Brown-Kline reported that the committee discussed 3 areas in filling the vacancies
on the Board. At present the committee, have 17 possible candidates. They are looking
for individuals who have experience and knowledge of the trends and issues that face our
constituency. The areas are: Funding/Finance, Representation of constituency,
Representation of minority groups.
Two nominees were presented to the board, Carol Chisum and Amoy Williamson. Amoy
Williamson, who is a CPA, currently works for the City of Portland as an auditor, she has
also done work for the State of Oregon, Housing Authority for the City of Los Angeles.
She has experience working with a number of boards. She is a member of National
Assoc. of Local Govt. Auditors, Blacks in Government, Managerial in Professional
Women, she is a member of the Portland Credit Union, VP of Finance Board Walker
Institute, Financial Secretary. Carol Chisum's resume will be presented at our next
meeting.
THE MOTION MADE BY JOAN BROWN-KLINE AND SECOND BY JIM BOEHLKE TO
ACCEPT AMOY WILLIAMSON AS A MEMBER OF THE BOARD OF DIRECTORS.
FUND RAISING COMMITTEE
Jim Boehlke gave the report in the absent of Duane Bosworth. A number of items was
discussed: Creating a 3rd annual event to go along with our dinners, increasing individual
memberships, increasing corporate memberships, initial a capital campaign and
maximizing fund raising opportunities surrounding the 50th Anniversary next year.
Michael Lewellen stated we are still in the process of planning an event with George
Fraser, Author, 2 dates submitted for usto consider August 11th and August 12th, we are
checking to make sure that he will be in Seattle speaking to the Bar Association National
Convention.
LBdminMay]
Board of Directors
Minutes
May 26, 1994
Page 5
Michael Pullen said they are going to try and extend the membership of the Fundraising
Committee to include non-board members, who can bring expertise, in areas like public
relations.
FINANCIAL/PERSONNEL COMMITTEE
Jim Boehlke filling in for Rian Brown who is absent. In looking at the comparative
statement, the committee remains concerned, we look down the expense line, we see
every line over budgeted. There are two major reasons for this, there are new programs
in here and sources of revenue and the expense for these programs are not delineated,
we need a comparison of those two items, especially for the new fiscal year.
Another item at the Finance Committee meeting, but we need to bring attention to the
Board and Mr. Dark, we put off some staff reductions that was scheduled for January 1,
in light of the fact that we did not have a CEO in place, we didn't want to make a
wholesale personnel changes until Lawrence had an opportunity to look at staff because
of that, we are over in personnel, and payroll expenditure because of that, even with the
savings from the vacancy from the CEO position.
ResDonse to comments:
Michael Lewellen in response to comments made that would envision the Fihance
Committee reviewing essentially the fiscal plan and what is spent on the fiscal of the
building.
Entertain the motion made that an AdHoc Committee of Board Members and Staff be
assigned the responsibility of reviewing our physical plan expenditures of all varieties and
assessing its strengths and weaknesses as well as making specific recommendations to
the Board.
Michael Lewellen commented you would envision that committee reviewing essentially the
fiscal plant and what is spent on the fiscal of the building.
Jim Boehlke stated another item wasn't mention is the expense of occupancy will be
reduced by about $2,000 a month, later this year, when we acquire the building, the cash
standpoint will be $2,000 per month better off. With the new mortgage, with PDC, than
lease payments that we have now.
THE MOTION MADE THAT AN ADHOC COMMITTEE OF BOARD MEMBERS AND
STAFF BE ASSIGNED THE RESPONSIBILITY OF REVIEWING OUR PHYSICAL
PLANT EXPENDITURES OF ALL VARIETIES AND ASSESSING STRENGTHS' AND
(BdminMay]
Board of Directors
Minutes
May 26, 1994
Page 6
WEAKNESSES AS WELL AS MAKING SPECIFIC RECOMMENDATIONS. THE
MOTION WAS MOVED BY LOU BOSTON AND SECONDED BY CHARU
MANCHANDA-NAIR.
DISCUSSION AFTER THE MOTION:
Request from Lawrence J. Dark
Mr. Dark asked for the AdHoc Committee specific charge be written out from the Board
in order that he would know specific direction in what you want and looking for.
Michael Lewellen
Michael Lewellen recommended a physical plant auditor, essentially, where we are
looking at expenses, associated with maintaining our facility. As part of that audit, we will
come back with recommendations where we can save money, recommendations where
additional expenditures might be needed, but most importantly, ways to get a better
system of checks and balances around expenditures.
Terry Rogers
Do you also want the committee after that is done, to evaluate how many more years in
relations to programs and activities of the League, this building is going to have enough
space and make recommendations in terms of 5years for space needs?
THE MOTION PASSED.
COMMUNITY RELATIONS/ADVOCACY COMMITTEE
Judi Pitre is out ill today and Terry Rogers will give a brief report. The committee will
finally start looking at some of the blank spots of the Long Range Plan. In the Fall, we
will need to look at numerous ballots measures for making recommendations to the board
on positions.
URBAN LEAGUE GUILD REPORT
The fund raiser with the Portland Art Museum, we had about 200 in attendance, the
speaker was very good, we made approximately $800, concern of the Committee was
the lack of support from the Board and the Guild members. They did have a de-briefing
that will be brought to the Committee meeting next month.
We did discuss sending myself, Faye Burch and possible another Guild member to the
[BdminMayj
Board of Directors
Minutes
May 26, 1994
Page 7
National Convention, and I have figure, we are looking at $1500 per person, that's
including Air, Hotel, Registration and some of the other events that are going to be there.
We are going to try to put together a letter, Mike and I, to try and get some sponsorships,
maybe some corporations to raise some money that way.
Michael Lewellen ask the need for sending 3 people from the Guild and Ms. Ross stated
that it would be nice if we could send even more, most Guilds in other areas send over
3 or 4 people to the Regional and National Convention. Funding and cost by the League
for Guild members differs.
Faye Burch stated that her reason for going, she is running for a Regional office and
needs to be there, in the past she has paid her own way, she was absent at the meeting
when they selected her. Ms. Ross stated that we need as much presentation at the
Meeting as possible, with us having the Regional next year. She also attended the Seattle
Urban League Dinner that was held May 13 and it was well attended by their people. It
was the 10th Anniversary of their CEO.
John HoIIey of the Young Professional and also Clif Jones have talked, but they are still
discussing if they want to be involve with the Guild.
Michael Lewellen asked Cletus Moore to take, a look at what the Urban League can
afford, so action can be taken at the June board meeting. He also stated that if there
was a need to take the line item that is set aside for the Chair to go, that he would
already be at the convention on company business and want be necessary his case and
those dollars could be re-allocated for a Guild representative to go.
Lou Boston recommended that the Executive Committee look at this matter.
Faye Burch - I think that her report was that the Guild would like to send 2 members and
raise funds, and I made my other option, paying my own way as I have in the past, so
I don't believe, but she was asking for only 2.
THE MOTION MADE BY LOU BOSTON AND SECONDED BY FAYE BURCH FOR THE
MEETING TO ADJOURNED. THE MOTION PASSED.
SUBMITTED BY:
cj\1
APPROVED BY:
-t&Jv1
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
[BdminMay]
Secretary
Board of Directors
The Urban Leaque of PoUand
URBAN PLAZA
10 North RusseU Street
Portland, Oregon 97227
FAX (503) 281 2612
BOARD OF DIRECTORS
THURSDAY, JUNE 16, 1994
7:30 AM.
URBAN PLAZA
E. SHELTON HILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUE
AFFI LIATE
A United Way
Agency
(503) 2802600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETThIG
E. SHELTON BILL CONFERENCE ROOM - URBAN PLAZA
Thursday, June 16, 1994
7:30 a.m. - 9:00 a.m.
AGENDA
7:30 - 7:35 a.m.
APPROVAL OF MINUTES (Action)
7:35 - 7:40 a.m.
REPORT FROM PRESIDENT AN) CEO (Action)
Lawrence J. Dark
(Report to be distributed at meeting)
7:40
-
7:45 a.m.
REPORT FROM THE CHAIR
Michael Lewellen, Chair
COMMITTEE REPORTS
7:45
-
8:00 a.m.
NOMINATING COMMITTEE (Action)
Joan Brown-Kline, Chair
8:00
-
8:15 a.m.
FUNDRAISING COMMITTEE (Action)
Duane Bosworth, Chair
8:15
-
8:30 a.m.
FINANCE/PERSONNEL COMMITfEE (Action)
Rian Brown, Treasurer and Chair
8:30 - 8:45 a.m.
COMMUNTTY RELATIONS/ADVOCACY (Action)
Judi Pitre, Chair
8:45 - 9:00 a.m.
URBAN LEAGUE GUILD REPORT (Action)
Peggy Ross, Chair
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
MAY 26, 1994
MINUTES
The Urban league of Portland's Board of Director's Meeting was called to order at 7:35
a.m. by Chair, Michael Lewellen.
Members present: James Boehike, Louis Boston, Joan Brown-Kline, Faye Burch, Laura
Glosson, Elizabeth Kutza, Michael Lewellen, Rita Lucas, Charu Manchanda-Nair, Terry
Rogers, Peggy Ross, Emmett Wheaffall, Bill Wyatt.
Members absent with excuse: Duane Bosworth, Rian Brown, James Francesconi, Kevin
Fuller, Bryan Hicks, John Holley, Judi Pitre.
Staff present: Lawrence J. Dark, Cletus B. Moore, Jr., Larry Foltz, Esther Hinson,
Herman Lessard, Michael Pullen, Brenda Sherman-Sanders, Don Chalmers.
APPROVAL OF MINUTES
MINUTES OF BOARD OF DIRECTORS MEETING OF APRIL 20, 1994
Correction of Minutes of the Board of Directors Meeting of April 20, 1994 have been
made and are on file in the Administration office.
THE MOTION WAS MADE BY JOAN BROWN-KLINE TO ACCEPT THE MINUTES AS
AMENDED AND SECOND BY JIM BOEHLKE. THE MOTION PASSED.
APPROVAL OF MINUTES OF MAY 26, 1994
Minutes approval.
RECOMMENDATION FROM THE CHAIR
Michael Lewellen recommended in regard to the Committee Reports, instead of voting
on the individual report, that we entertain committee reports collectively, ask questions,
entertain discussions to the point of that period and at the end of all Committee Reports,
entertain a single motion to approve Committee Reports.
REPORT FROM THE INTERIM DIRECTOR
Cletus Moore reported he had put together for Mr. Dark. He has put together a transition
of the Agency. It is the State of the Agency. It actually summarizes all of the programs
in the Urban League, where we are with our contracts, staff, and major funding for each
program, with a history of the programs, where they are now and projected future. This
document is still in publication.
Board of Directors
Minutes
May 26, 1994
Page 2
REPORT FROM THE INTERIM DIRECTOR Cont'd
Also, another accomplishment that the Board wanted was a personnel committee for
personnel evaluations, we have about 80% of the staff evaluated. All of the managers.
All jQbs in the Urban League have been analyzed, so we can write up job descriptions.
It is important for the board to be aware that more than a quarter of million dollars has
been awarded to this Agency in the past 8 months, that was not forecasted in our budget,
will impact in this fiscal year as well as next fiscal year.
MOTION WAS MADE TO ACCEPT THE INTERIM DIRECTOR'S REPORT BY TERRY
ROGERS AND SECONDEDBY ELIZABETH KUTZA. THE MOTION PASSED.
UPDATE FROM THE NEW CEO
Lawrence Dark reported on 2 pieces of information from the National Urban League. On
Monday, a conference call from National for all 113 affiliates around the country with the
CEOs, it was a press conference, there were 150 people involved on the conference call
announcing the new President Hugh Price, quite a few of CEOs knew him. He is a
graduate of Amherst College, Yale Law School, about 52-year-old and current a senior
executive at the Rockerfeller Foundation. Among his goals are youth issues, economic
development and employment job training and intergroup relations. Mr. Dark would like
to have Mr. Price to speak at our 50th Anniversary, something to work on. The second
thing is the National Convention will be held in July 24th to 27th, and I know that we will
have a good representation.
REPORT FROM THE CHAIR
Michael Lewellen stated that a request had been received to from a local public relations
firm for the Urban League's Board of Directors mailing list. Michael Pullen, Director of
Marketing of the Urban League said release of the list needs CEO approval and we do
not do it for commercial purposes.
Cletus Moore also commented that we never sell a list as it is confidential, there are
occasions when other non profit organizations working with us, we will supply the labels
and these labels are merged together to send out. We are extremely careful about the
list in terms of getting into other peoples hands and using it for marketing purposes.
Mr. Lewellen stated that the request had to do with the President of Weyerhauser visit
to Portland, and holding a public meeting around the environmental issues.
[BdmlnMay]
Board of Directors
Minutes
May 26, 1994
Page 3
Mr. Boston suggested request of Board of Directors mailing list be sent to the Chair of
the Board and the President/CEO and let them dec[de and inform the Board of their
decision.
Michael Leweilen agreed with the suggestion and stated that request would be handled
in this manner.
The U.S. Department of Labor is putting together a series of town hail meetings around
the country, that will begin later this year and Portland has been selected as a site. The
theme is "Dialogue on the Disadvantaged" and it is in conjunction with the National Urban
League office. The government office notified us to respond to this request and submit
names to participate in these meetings, no actual dates have been set, We did fax names
for participation.
I was out of the state on the 20th of May, when the press conference was held to release
the report by Edward Petersen, who chairs the Task Force on racial issues task force was
held at the Justice Center. Terry Rogers stated that it was in Sunday's paper, and a
complete copy should be gotten, as it is quite damming the criminal court system, criminal
justice in particular with racism and unequal treatment of minorities.
Lawrence Dark reported that the League did have a copy of the Report. The American
Bar Association had a conference on Racial and Ethnic Issues in the Justice System and
he was moderator and this was a perfect tie-in. Then in May, there was a Just Solutions
Conference, the discussion was what needs to be done in the legal education. His wife,
Okainer is Chair of the Minority Affairs Committee for Law Schools around the country.
Mr. Dark thinks that it is a great time to do some things in the League. With the
American Bar Association support behind us. He read the Report and made good
recommendations.
Michael Lewellen, regarding the Fund Raising Committee Report, I did get a direct
response from Jim Currans, CEO of First Interstate and he has agreed to Chair our Fund
Raising Activities. The other item, that was discussed by the Executive Committee had
regarding "Standup Portland". Urban League has been approach about being its fiscal
agent for the 4 version which comes up in August. I ask Cletus to get further
clarification from them in terms of their expectations, are we merely a past through for
their dollars or they living off our 5013, why do they want us to do this oppose to having
an accountant service.
Cietus - I did share this information with the Finance Committee and provided a
background of it. We get a lot of exposure as being a part of it before. This will be
handled as a separate bookkeeping arrangement from the Urban League bookkeeping
[BdminMay]
May 26, 1994
Page 4
Board of Directors
Minutes
arrangement and from working with the committee we saw no disadvantage from the
League, other than time. They would have their own check signers, their own check, we
just make sure the money gets to the bank, accounted for, and they authorize payment,
based on their instructions. This is the first try at acting as fiscal agent. This is part of
the long term plan of the Finance Department.
MOTION MADE BY JIM BOEHLKE AND SECOND BY LAURA GLOSSON TO ACCEPT
THE PROPOSAL SENT TO "STANDUP PORTLAND". THE MOTION PASSED.
NOMINATING COMMITTEE
Joan Brown-Kline reported that the committee discussed 3 areas, filling the vacancies on
the Board, at present we have 17 names we are working on. We are looking for
individuals who have experience and knowledge of the trends and issues that face our
constituency. The areas are: Funding/Finance, Representation of constituency;
Representation of minority groups.
At present I have two nominees to bring to the board, Carol Chisum and Amoy
Williamson to the Board. Amoy Williamson, who is a CPA, currently works for the City
of Portland as an auditor, she has also done work for the State of Oregon, Housing
Authority for the City of Los Angeles. She has experience working with a number of
boards. She is a member of National Assoc. of Local Govt. Auditors, Blacks in
Government, Managerial in Professional Women, she is a member of the Portland Credit
Union, VP of Finance Board Walker Institute, Financial Secretary.
Chisum to our next meeting.
I
will bring Carol
THE MOTION MADE BY JOAN BROWN-KLINE AND SECOND BY JIM BOEHLKE TO
ACCEPT AMOY WILLIAMSON AS A MEMBER OF THE BOARD OF DIRECTORS.
FUND RAISING COMMITTEE
Jim Boehike gave the report in the absent of Duane Bosworth. A number of items was
discussed: Creating a 3rd annual event to go along with our dinners, increasing individual
memberships, increasing corporate memberships, initial a capital campaign and
maximizing fund raising opportunities surrounding the 50th Anniversary next year.
Michael Lewellen stated we are still in the process of planning an event with George
Fraiser, Author, 2 dates submitted for us to consider August 11th and August 12th, we
are checking to make sure that he will be in Seattle speaking to the Bar Association
National Convention.
[BdminMayj
Board of Directors
Minutes
May 26 1994
Page 5
Michael Pullen said they are going to try and extend the membership of the Fundraising
Committee to include non-board members, who can bring expertise, in areas like public
relations.
FINANCIAL/PERSONNEL COMMITTEE
Jim Boehlke filling in for Rian Brown who is absent. In looking at the comparative
statement, the committee remains concerned, we look down the expense line, we see
every line over budgeted. There are two major reasons for this, there are new programs
in here and sources of revenue and the expense for these programs are not delineated,
we need a comparison of those two items, especially for the new fiscal year.
Another item at the Finance Committee meeting, but we need to bring attention to the
Board and Mr. Dark, we put off some staff reductions that was scheduled for January 1,
in light of the fact that we did not have a CEO in place, we didn't want to make a
wholesale personnel changes until Lawrence had an opportunity to look at staff. We are
over in personnel, and payroll expenditure because of that, even with the savings from
the vacancy from the CEO position.
Response to comments:
Michael Lewellen in response to comments made that would envision that committee
reviewing essentially the fiscal plan and what is spent on the fiscal of the building.
Entertain the motion made that an AdHoc Committee of Board Members and Staff be
assigned the responsibility of reviewing our physical plan expenditures of all varieties and
assessing strengths and weakness as well as making specific recommendations to the
Board.
Michael Lewellen commented you would envision that committee reviewing essentially the
fiscal plant and what is spent on the fiscal of the building.
Jim Boehlke stated another item that wasn't mention is the expense of occupies will be
reduce by about $2,000 a month, later this year, when we acquire the building, the cash
standpoint will be $2,000 per month better off. With the new mortgage, with PDC, than
lease payments that we have now.
THE MOTION MADE THAT AN ADHOC COMMITTEE OF BOARD MEMBERS AND
STAFF BE ASSIGNED THE RESPONSIBILITY OF REVIEWING OUR PHYSICAL
PLANT EXPENDITURES OF ALL VARIETIES AND ASSESSING STRENGTHS AND
WEAKNESS AS WELL AS MAKING SPECIFIC RECOMMENDATIONS. THE MOTION
[BdminMay]
Board of Directors
Minutes
May 26, 1994
Page 6
WAS MOVED BY LOU BOSTON AND SECONDED BY CHARU MANCHANDA-NAIR.
DISCUSSION AFTER THE MOTION:
Reuuest from Lawrence J. Dark
Mr. Dark asked for the AdHoc Committee specific charge be written out from the Board
in order that he would know specific direction in what you want and looking for.
Michael Lewellen
I am recommending a physical plant auditor, essentially, where you are looking at
expenses, associated with maintaining our facility, as part of that audit, you will come
back with recommendations where we can save money, recommendations where
additional expenditures might be needed, but most importantly ways to get a better
system of checks and balances around expenditures.
Ter
Rogers
Do you also want the committee after that is done, to evaluate how many more years in
relations to programs and activities of the League, this building is going to have enough
space and make recommendations in terms of 5 years for space needs.
THE MOTION PASSED.
COMMUNITY RELATIONS/ADVOCACY COMMITTEE
Judi Pitre is out ill today and Terry Rogers will give a brief report. The committee will
finally start looking at some of the blank spots of the Long Range Plan. In the Fall, we
will need to look at numerous ballots measures for making recommendations to the board
on positions.
URBAN LEAGUE GUILD REPORT
The fund raiser with the Portland Art Museum, we had about 200 in attendance, the
speaker was very good, we made approximately $800, concern of the Committee was
the lack of support from the Board and the Guild members. They did have a de-briefing
that will be brought to the Committee meeting next month.
We did discuss sending myself, Faye Burch and possible another Guild member to the
National Convention, and I have figure, we are looking at $1500 per person, that's
[BdminMay]
Board of Directors
Minutes
May 26, 1994
Page 7
including Air, Hotel, Registration and some of the other events that are going to be there.
We are going to try to put together a letter, Mike and I, to try and get some sponsorships,
maybe some corporations to raise some money that way.
Michael Lewellen ask the need for sending 3 people from the Guild and Ms. Ross stated
that it would be nice if we could send even more, most Guilds in other areas send over
3 or 4 people to the Regional and National Convention. Funding and cost by the League
for Guild members differs.
Faye Burch stated that her reason for going, she is running for a Regional office and
needs to be there, in the past she has paid her own way, she was absent at the meeting
when they selected her. Ms. Ross stated that we need as much presentation at the
Meeting as possible, with us having the Regional next year. She also attended the Seattle
Urban League Dinner that was held May 13 and it was well attended by their people. It
was the 10th Anniversary of their CEO.
John Holley of the Young Professional and also Clif Jones have talked, but they are still
discussing if they want to be involve with the Guild.
Michael Lewellen asked Cletus Moore to take a look at what the Urban League can
afford, so action can be taken at the June board meeting. He also stated that if there
was a need to take the line item that is set aside for the Chair to go, that he would
already be at the convention on company business and want be necessary his case and
those dollars could be re-allocated for a Guild representative to go.
Lou Boston recommended that the Executive Committee look at this matter.
Faye Burch - I think that her report was that the Guild would like to send 2 members and
raise funds, and I made my other option, paying my own way as I have in the past, so
I don't believe, but she was asking for only 2.
THE MOTION MADE BY LOU BOSTON AND SECONDED BY FAYE BURCH FOR THE
MEETING TO ADJOURNED. THE MOTION PASSED.
SUBMITTED BY:
APPROVED BY:
iL
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
[BdminMay]
Laura Glosson
Secretary
Board of Directors
THE URBAN LEAGUE OF PORTLAND
ED
I I
ii
June 14, 1994
12:30 p.m.
Multicultural Center
Annual Celebration
Senior Center
Lawrence Dark
June 16, 1994
Portland Street Academy
Graduation
Urban League
June 24, 1994
Fishing Derby
(Tentative)
July 14, 1994
Urban League Annual Dinner Convention Center
6:15 p.m. Reception Dr. Rudolph Crew, Guest Speaker
7:15p.m. Dinner
I
July 24/27, 1994
National UL Conference
Convention Center
Indianapolis, IN
August 19, 1994
Grandparent's Conference
(Tentative)
URBAN LEAGUE GUILD OF PORTLAND
MINUTES
June 8, 1994
Attending: Peggy Ross, Yollanda Nins, Gwen Johnson, Marjorie Russell,
Kristina Noell, Karen Bell, Karla Sykes, Kimberly Webster, Bernard Rene
Walker, Joan Graebel, LaVerne Brown, Cliff Taylor, Pat Daniels, Brenda
Sherman-Sanders, Gloria James, Michelle DePass, Russell R. Reed, Bobbie
Nunn, Mike Pullen, Thelma Golden.
President Peggy Ross presided over a mini retreat, with a very short
business meeting. The minutes were approved as mailed. Peggy announced
the dinner at Doris' cafe and attendance at a play on Friday evening,
June 10, for all members and friends.
Mike reviewed the financial report and critique sheet from The African
Homecoming event at the Art Museum. While the event was enjoyable and
successful, the income was disappointing. Suggestions for future
successful events included larger committees and better targeting of
appropriate markets for each event, as well as more support from the
Guild and the Board.
Peggy opened the mini retreat portion of the meeting by asking where
both the Guild and the Young Professionals were going as organizations.
She also asked what we would like to see accomplished by the two groups.
1.
2.
3.
4.
More information on organizations to old and new members.
Can the groups work together, or should they merge?
Do more things together.
Schedule another retreat.
Cliff Taylor summarized the Young Professional history. They began with
good membership and a set of goals that included development of skills
to be used in business, professuional development and social events.
They were successful with the first two goals, less so with large social
events. Membership has declined over the past 18 months. They now wish
to redefine their goals, perhaps have a public relations firm work with
them.
The Urban League Board approved the Young Professionals organization as
an auxiliary of the League, and accountable to it.
There has been some
difference of opinion among YP members regarding the amount of
independence they should, have.
Peggy gave a brief history of the Guild, which was revived under the
leadership of Pat Warren as President.
She was succeeded by Faye Burch,
and now Peggy. The financial base was rebuilt, and the Guild is now
working supportively with the League.
Those attending discussed where the two organizations should go in the
future.
Suggestions included:
More membership, more active committees to involve people.
Spread the word about the Guild thru the entire Metro area, attract
people to the Urban League and the Guild, which can provide a link to
the African American community.
Promote specific projects of the League and their fund-raising and
involvement opportunities for members.
More social, networking.
All programs at the League need more people who will be expected, as
members, to support them.
Mike summarized the activities of Guild Committees. The following
people signed up to become members of those committees:
Historian--Bobbie Nunn
Membership--Pat Daniels, Michelle DePass, Gwen Johnson
Public relations--Pat Daniels
Fund-raising--Gwen Johnson
Bernard Walker would like to know more about the Guild and what a future
relationship between the two organizations could be, ranging from merger
to mutual support. Brendas Sherman-Sanders suggested more working
together, which could lead to a close relationship. There is no
shortage of things to do.
There was discussion of what YP members expected of their own
organization, and what changes becoming allied with the Guild might
bring.
Peggy commented that there seemed to be some misperceptions about the
Guild, and several people suggested mutual benefits from a closer
relationship.
The consensus seemed to be that both organizations are interested in
learning more about each other and working together closely as they do
this. Mike will send Guild meeting notices to the Young Professionals
so that they may attend our meetings.
Before adjourning the meeting, Peggy distributed several
informational handouts about the Urban League, its programs,
and the Guild.
BOARD OF DIRECTORS
THURSDAY, JULY 21, 1994
7:30 A.M.
URBAN PLAZA
I,
E. SHELTON HILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUE
AFFI LIATE
A United Way
Agency
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. SHELTON HILL CONFERENCE ROOM
URBAN PLAZA
Thursday, July 21, 1994
7:30 a.m. - 9:00 a.m.
AGENDA
7:30 - 7:40 a.m.
APPROVAL OF ItvIJNUTES (Action)
7:40 - 7:55 a.m.
REPORT FROM CEO - Lawrence J. Dark
7:55 - 8:10 a.m.
REPORT FROM CHAIR - Michael Lewellen
COMMITTEE REPORTS
8:10 - 8:20 a.m.
NOMINATiNG - Joan Brown-Kline, Chair
8:20 - 8:30 a.m.
FUNDRAISING - Duane Bosworth, Chair
8:30 - 8:40 a.m.
FINANCE/PERSONNEL - Rian Brown, Treasurer and Chair
8:40 - 8:50 a.m.
COMMUNITY RELATIONS/ADVOCACY - Judi Pitre, Chair
8:50 - 9:00 a.m.
URBAN LEAGUE GUILD REPORT - Peggy Ross, Chair
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
JUNE 16, 1994
MINUTES
The Urban League of Portland's Board of Directors Meeting was caVed to order at 7:40
a.m. by Vice Chair, Judi Pitre. Michael LeweHen conducted Meeting via conference
telephone from Boston.
Members present: James Boehlke, Louis Boston, Duane Bosworth, Joan Brown-Kline,
Rian Brown, Faye Burch, James Francesconi, Kevin Fuller, Laura Glosson, Bryan Hicks,
Rita Lucas, Judi Pitre, Emmett Wheatfall, Amoy Williamson.
Members absent with excuse: Elizabeth Kutza, Charu Nair-Manchanda, Terry Rogers,
Peggy Ross.
Members absent with no excuse: John Holley, Bill Wyatt.
Staff present: Lawrence J. Dark, Cletus B. Moore, Jr., Larry Foltz, Esther Hinson,
Herman Lessard, Michael Pullen, Brenda Sherman-Sanders, Don Chalmers.
APPROVAL OF MINUTES
MINUTES OF BOARD OF DIRECTORS MEETING OF MAY 26, 1994
Corrections of Minutes of Board of Directors Meeting of May 26, 1994.
THE MOTION WAS MADE TO RE-WRITE THE MINUTES FOR SENTENCE
STRUCTURING, MOVED BY LOU BOSTON AND SECONDED BY LAURA GLOSSON.
APPROVAL OF MINUTES OF JUNE 16, 1994
Minutes approval.
REPORT FROM PRESIDENT AND CEO
Lawrence Dark presented the Board a listing of his Appointments and meetings with
community and business leaders.
There was a meeting held with the Chairman of the Board of Meier & Frank, President
of Meier & Frank, Helen Williams and with Herman Lessard regarding Parents Organized
To Stop Racial Harassment regarding the Lloyd Center incidents. The meeting went very
well. Since one of the parents had filed a lawsuit, the Urban League felt a neutral position
should be maintained at this time. Continuation meetings will be held.
Board of Directors
Minutes
June 16, 1994
Page 2
Lawrence Dark met with Jeff Miliner, who would like for the Urban League to become
involved with the Oregon Supreme Court Task Force on Racial Ethnic Issues and the
Judicial System. There has been a committee formed and Rep. Margaret Carter is one
of the 8 people selected.
Last week, the Urban League staff was involved in Focus Group sessions, to determine
their needs, their views of the organization. One of the results from this Focus Group
sessions is that the Urban League staff is a very dedicated group.
Dr. Ethel Simon-McWilliams and Lucious Hicks were announced as Co-Chairs of the
Annual Dinner, and the theme for the Annual Dinner is "Education: The Key To Equal
Opportunity". In appreciation of the Urban League staff, they are to be given 1 ticket to
the Annual Dinner and an opportunity to buy another ticket at cost.
MOTION MOVE TO APPROVE THE REPORT FROM THE PRESIDENT/CEO BY JOAN
BROWN-KLINE AND SECONDED BY FAYE BURCft
REPORT FROM THE CHAIR
Michael Lewellen ask the Board to select the Chair as the official delegate and alternate
delegate to the National Convention and discussion who is representing the Guild.
The Board selected Michael Lewellen as Delegate and Peggy Ross as an Alternative
Delegate to the '94 National Convention.
MOTION MOVED TO HAVE MICHAEL LEWELLEN AS DELEGATE AND PEGGY
ROSS AS ALTERNATE DELEGATE TO THE '94 NATIONAL CONVENTION BY JIM
BOEHLKE AND SECONDED BY JUDI PITRE.
Discussion of the 50th Year Anniversary, the need for research and preparation to begin.
Contacting some of the past Urban League staff, former Board members in the
community. Faye Burch stated that the Community Relations had done some work and
Michael Pullen had some information. A committee was formed to specifically work on
this project.
Michael Lewellen welcomed Amoy Williamson to the Board of Directors.
NOMINATING COMMJUEE
Joan Brown-Kline presented two nominees to the board. Carol Chisum and Jim Hill.
Carol Chisum is Executive Director for the Community Health, Program Director at that
[BdmlnJune94]
Board of Directors
Minutes
June 16, 1994
Page 3
Agency before becoming Director. She also has been in private practice, a member of
the National Assoc. of Social Workers, The Oregon Mental Health Provider Assoc. Her
expertise is in mental health and has published several articles and has been presented
at national conferences.
Jim Hill is the second nominee, who is Oregon State Treasurer, formerly of Oregon
Senate and Oregon's House and former attorney and has experience working with Mentor
Graphics.
MOTION MOVED BY JIM BOEHLKE AND SECONDED BY LOU BOSTON TO ACCEPT
CAROL CHISUM AND JIM HILL AS MEMBERS OF THE BOARD OF DIRECTORS.
Discussion was held regarding Certificate of Appreciation or Plaque be given to members
who have served on the Board and ended their term in the last year, be given this award
and a special plaque be given to Cletus B. Moore, Jr., who served as Interim Director,
while the search for new president/Chief Executive Officer was being conducted. It was
decided that this presentation be made at the Annual Dinner on July 14, 1994.
FUND RAISING COMMITTEE
The Fund Raising Committee has developed 5 goals for the year: (1) To increase the
approximate 320 Individual members to 5,000. (2) Maintain Corporate Membership, each
Board member has been asked to submit a list of 5 businesses and corporations that
should be added and to review the handout list and see who is not on the list; (3) Major
Event - Multicultural Ball, to be added as the third major event of the year; (4) Capital
Fund Drive, with a prominent committee, with a Chair to be selected and establish a case
statement; (5) Author George Fraser event, scheduled for August 11th and August 1 2th
to be announced at Annual Dinner, possibly a Public Lecture and a Power Breakfast
Seminar with a panel discussion. Board members will be notified in the next 2 weeks.
FINANCIAL/PERSONNEL COMMITTEE
Rian Brown stated that no final decision had been made of the employee grievance, but
will report to the Board at the next meeting on the final decision.
In reviewing the Financial Statement (which was handed out) showing the cash position
for the last 3 years; 11 month statement, 40,000 deficit still excessive due to CEO search
and excessive salaries due to non-reduction of staff.
MOTION MOVED BY JOAN BROWN-KLINE AND SECONDED BY DUANE
BOSWORTH TO APPROVE THE FINANCIAL/PERSONNEL REPORT.
[BdmInJune94J
June 16, 1994
Page 4
Board of Directors
Minutes
COMMUNITY RELATiONS/ADVOCACY COMMITTEE
Project Downpayment Request for Endorsement -
Judi Pitre stated in reviewing Project Downpayment request for endorsement, whose
program is originally Portland Organizing Project, a project that solicit funds for
downpayment cost of closing cost for homes in specific target areas in the community.
There had been some concerns by ShaRee Rhonde of the NAACP regarding this
program. Ms. Pitre has been unable to contact Ms. Rhonde to find out her concerns.
Also the Skanner had an article regarding one of the funders - Key Bank and their
possible merger with their parent company. Project Downpayment would like the
endorsement of this program by the Urban League.
Michael Lewellen suggested.that until more facts regarding Project Downpayment are
known that endorsement not be acted upon by the Board at this time.
URBAN LEAGUE GUILD REPORT
No report given.
MOTION TO ADJOURN, SO MOVED BY LAURA GLOSSON AND SECONDED BY
RITA LUCAS.
Meeting adjourned.
SUBMITTED BY:
dhaIm'
Acting Administrative Assistant
Urban League of Portland
(BdminJuneø4J
APPROVED BY:
Lira Glosson
Secretary
Board of Directors
A7TENTION MEDIA
RESERVE T1-HSE DATJiS ON YOUR
CATJ1NDAR
JULY 24-2 7, 1994
-I
"I"
"Ii"
"Ii"
'Ii'
NATION4L URBAN LEA(UE CONFERENCE
AT THE
INDIANAPOLIS CONVENTION CENTER
INDIANAPOLIS, INDIANA
FOR iNFORMATION CALL:
NATIONAL URBAN LEAGUE, iNC.
PUBLIC RELATIONS AND COMMUNICATIONS DEPAIITMENT
(212) 310.923, 9026 OR 9131
BOARD OF DIRECTORS MEETING JULY 21, 1994
(Transcription of tapes)
Michael Lewellen You received your minutes, but also you will note that there was an insertion of edited
Board minutes from the May meeting there's no need for action when we approved the
minutes. We approved them with the changes that was submitted at the time. However,
we will entertain any discussion at this time of the June Meeting Minutes as submitted,
if there is no discussion, we will entertain a motion to approve.
Moved by Lou Boston, second by Elizabeth Kutza
Lou Boston - I have a question.
Moving May's Minutes.
Mike - This is June, May's was approved at the May meeting with the changes that were
submitted at time of discussion. That's purely a FYI copy that's in there.
Lou -there's a couple,
Mike - it's May
Lou - still May, there are two things that are missing, one Directors without absents
without excuse; I think also, Bill Wyatt was at the meeting, at the May meeting.
Mike - Which he was not?
Lou - he was not.
Mike - Any discussion of the June Minutes?
Lou Boston On June, my onlyproblem is regarding the portion on the Financial Report, indicating that
we have a deficit, excessive salaries, CEO search, I really take .....to that, for this reason,
if you go back and look at expenses, you will find that the majority our completely out of
line and it's not just one line item only or 2 line items, if you look at that deficit, the
deduction of salaries, all along we have intended, that we have been talking about making
sure that we are not in a deficit situation, we would have a balance budget, this Board.
voted on that, at last month's meeting, we were notified we would have a budget deficit,
I don't quite understand that and I don't see anything in place that says that, one, what
happen?, two, how we can prevent this from happening as we go into 94, 95 and I am
very concerned about this, the last meeting I didn't say too much, other than to raise that
fact.
2.
I noticed also, there's no Financial Report for this month, I don't know where we stand,
whele we ended up the year. Now, we are $40,000 deficit or is it more? That's all I have
to, say.
Mike - When we get to the Report from the Finance Committee, then we can certainly
raise, Lou, we can address those issues at that point. We got a bit of a timing issue with
this particular meeting in that it ran headlong into our National Convention, and that is
part of, that is really the main culprit why there is so little staff in attendance, but certainly
this meeting is coming right on the heels of the Annual Dinner and I want at least get
some preliminary readout from that, as well as discuss our August fund raising event,
saw a need to go ahead hold the meeting anyway. But when we get to the Finance
Committee Report, we will discuss that in greater detail.
I
Duane Bosworth The other correction I would make on the Fund Raising Report, the
fifth (5) Goal of the Fund Raising Committee is 50th Anniversary events and the George
Fraser event is an extra added on.
Mike Any other discussion regarding the June Meeting Minutes? We do have a motion
on the floor that has been seconded, since there has been some corrections that motion
does die due to lack of vote. I will entertain a motion to approve the June Minutes with
the corrections as submitted.
So move, seconded.
Move by John Holley, seconded by Rian Brown.
All those in favor, I, those oppose
Mike
Lawrence Dark has submitted his Report, in writing, you have it in front of you, most, I
think all of us, just now receiving it, will allow a couple of moments, if you haven't
already to glance at the Report. The CEO's were required to get in earlier than everyone
else at the National Conference and that does contribute to Lawrence Darks' absence,
the kind of information that you see mention, or the kinds of things that most of us were
aware of including the Annual Dinner, pay special note to the Meier & Frank item on the
second page, that meeting was held this week, I did not participate in that meeting, Mike
Pullen you are the only person here from staff, were you in the meeting at all.
I
Mike Pullen - I haven't heard anything at all.
I
beenasked
-rn
Put dollars and it's primarily made of wages of $18,000, unscheduled repairs which do,
due to time, I couldn't go back and separate the un-scheduled from the scheduled, the
depreciation of $8500, CEO search of 13,600 and we anticipate that number to double,
if we are allowed to book the anticipated liability that we know that we are going to incur
for the moving of his family. As it relates to back up one bullet, and it talks about salaries
etc., we anticipate to be overbudget the first 6 months of the fiscal year, that was the
original plan and the original plan was that after December 31 st those positions would be
eliminated with and would balance out the latter 6 months. In January, in the 3rd quarter,
January to March, the Board had discussed in it's November meeting, and it's December
meeting, and it's May meeting that these positions were un-funded, however, due to
transition period, in fact, I was doing a double duty, they didn't want to cut staff in the
areas that would have been effected by the original scheduled cuts. It would have
paralyzed us for the services totally. So the Board had endorse the fact that or was
aware that we would go over in positions that we weren't going to cut. Others areas
related to being over, we are going to be changing our procedures in the coming year
dealing with budget changes. We have some modifications in the budget there were only
two that were formally taken thorough the all the process, that was Street Academy of
$202,000 and reinstatement of Parent Enrichment Program which was $17,500 however,
during the last quarter of the this fiscal year, we had been awarded additional contracts,
which the budget was not amended for, such contracts are dealing with Youth
Employment, with PlC, with the Forest Service, the first portion of the Key Bank projects
for this summer which end of the last fiscal year, and Dislocated Workers, all of these hit
during the last fiscal year which was not scheduled in this budget, part of the budget and
individually they were not material, but when you put them all together, they show up.
And the thing that the Finance Committee has dicussed with me, in terms of the coming
year is that we will put together a systems in which when we get these small types of
projects that we will put thorough to the Board notification that we are going to change
the budget and let the Board know that Budget is being changed, because we have been
awarded a new contract for sort of service even tho the contract may not be material to
the whole scope of things, its the cumulative of small projects that will make the
difference in some of the things.
The other thing, that needs to be realized is that impact of non-cash items and the major
non-cash item that we have is depreciation, when we did last year's budget, we have
budget something like $65,000 for depreciation, in the first month of the new fiscal year,
we have received $85,000 in donations of new equipment by IBM and when that was
placed on the books, we originally placed on the books, three year depreciation rate
because the technology of computers changes so rapidly, however, the Finance
Committee instructed me and felt and we verified with our Auditors that it wouIt1e
legitimate to extend that from 3 to 5 years, so we did do that so the impact that
additionally $85,000 equipment would not be so strongly felt in the bottom line of our
financial statement, however, it still made a $6,000, $8,000 difference for this fiscal year
and does make a difference with United Way that we do want to show the depreciation
on United Way budget, so that was something that was not anticipated, that is one
reabn that area is open, if you take as we currently stand, if you take the deficit of
$47,000 against the noncash item of depreciation, that leaves us with a cash basis
$25,000, that $25,000 was applied against our principle payment on this building, in other
words, the reduction of our lease old obligation, which is about $32,000 a year. So the
net effect of that combination puts us actually at a cash that's about $7,000. There's
some other things that coming into play as we cross over into the fiscal year line. We just
had an Annual Dinner, so as a end of the year adjustment will be going thorough and
looking thorough at any dollars that was collected in the last fiscal year that apply to this
year event. We will also, be looking at splitting programs across the line, so that the
program dollars in correct fiscal year which needs to be adjusted, in the area of
occupancy which is a real big ticket item, it takes almost $200,000 a year to operate this
plant, and that item area there is one major program that has not received it's allocation
of occupancy expense that is the Street Academy that came on in the Fall and we will
be making an end of the year adjustment in which that will be recognized. Also, in
occupancy and in equipment we will be analyzing both those accounts to look for any
major equipment purchases, any major equipment purchases during the year, for
example, when you had to replace major parts of our computer, to the tune of almost 2
grand by the time we got done that will be a depreciation item so all the items that are
major, or we consider them material will be extracted from equipment and building
expenses, for example, the canopy over the patio area, so the smokers can be in the
courtyard instead of the street in front, and the police stopping by and looking and seeing
what people are doing, we will pull the cost of that out, it will not be reflected as an
expense on that line item and will become a part of the building, part of our assets and
will be depreciated over a period of time. So that will reduce some of the expenses that
we have, two other line items that will effect the bottom lines at the end of the year,
scholarships, anywhere in which we have awarded a scholarship typically is paid out of
the general fund, at the end of the year we look at all the scholarships that we have paid
for the year and we make a one time adjustment to the scholarship fund which is rereimbursing our unrestricted monies for something that has already been set aside.
Career Day for Students for example, that we run a liability on because of the fact, the
student does not get the scholarships for year necessarily for the year that it is awarded.
Maybe a year or two down the road before they actually take the scholarship. So, we just
go ahead and pay it whenever they ask for it whenever the time frame with allow. So,
we typical think about $1500 a year will go out in that area. The apartments, we have
a fund of remaining balance of about $2800, for the apartments which was given to us
by Washington Mutual Savings Bank, that $2800 balance of $3000 given to us 2 years
ago and the only thing we can spend it on is for equipment and furnishing type things for
the Apartments, so we will also, go thorough facilities and look for anything like we made
a major repair replacement of a refrigerator, stove or washer or
5.'
dryer in the laundromat. And those items will also be adjusted at year-end. The other
adjustment dealing indirect cost will help our general fund, is dealing with Career Day, the
committee, the committee that handles that, the Volunteers work with that, has allowed
the League to re-imburse itself for administering that program, in past, we did not do that,
but we do that at year end when we see that we have covered everything else, and we
will also charge that program to reduction out of its funds, to help with cost of
administering the program. So that's some of the major things will be taking place as we
close out the fiscal year and do a audit.
Jim Boehike
this one.
The bottom line, the final financial statement looking somewhat better than
Cletus I anticipate that the statement will look better than this one. Borrowing one line
item that I have no control over, the act of the Board in terms of hiring the new CEO, you
said you would move his family and amount of that cost higher than we had anticipated
would be, we based everything on averages, we said if the candidate came from NY, Los
Angeles or Seattle, we have a candidate whose was hired came from the East Coast
therefore we went to the extreme end of that average and it's going to cost us about
$14,000 to move his family to Portland, so that's an expense that going to added on top
of $13,000 that's there, that $27,000 was not budgeted in the program, So you offset
some that cost to the fact that you did not CEO here, but again, against that, same dollar
amount, the staff that you kept, during the interim time, so you would not paralyze the
organization, I have by the way, spoken with our auditors, I have postpone the audit, to
be in September rather than August, each year I have been traditionally earlier and
earlier, but with the fact of a new CEO, fact that I have been doing interim, coming out
of that, fact we have had some significant changes in the financial staff, by changing
accountant, changing bookkeeper, also the fact I have been involve in the National Urban
League, I have been nominated to be President of the CFOs, the National UL, which
takes will be take place this coming Saturday. And so those involvements, I have been
4 1/2 years until the last 6 months, I have never travelled for the UL and the last six
months, I have been to Phoenix, Seattle twice, Chicago and going to Indianapolis and
Colorado Springs, during that 10 months also acting as interim director and vice
president.
Mike - These are required activities.
Cletus - Required activities.
Mike - I see puzzled looks and I am sure there are going to be plenty of questions,
John, I know that you have to leave, do you have a question?
John - No.
Mike
Lou
6.
Lou - Well you know that I was going to say something
Mike
Well, I have questions myself.
Lou
My purpose, is not to make you defend yourself, what I really look at this $47,000 deficit
and ways to explain it, its kind of a misnomy to me in this respect, we got 3 items in here
which contribute to the deficit as you pointed out. But deficit is made because you don't
have enough money, you got a lot expenses, Correct?
Cletus - Correct.
Lou -
When I look back at our expenses
(Cletus speaking, or you have something you are doing that you have not planned on
doing).
Lou
Well, I understand that, but when I look at expenses itself and saying this roughly 3 items
in there which account for about 50% of our expenses or I should say over ride on our
expenses of $81,000 is where expenses over, roughly about 50% of that is in 3 items,
that how I look at it, now, when I hear that we got new programs that came in, so
basically when you submit new programs or the revenue or RFP's you got to show where
the money is being spent, so all things being equal, that's a wash, so it should be at zero.
So that should not effect this equation, unless we are taking that money and we got more
expenses that's covered and those new revenues that's coming in.
Cletus - We did have some have some setup charges on 2 programs which they are
balancing themselves out.
Lou -
When I look at these things here, I am saying "How do you get ourselves in position so
that when we realize almost in some cases six months ago, some of our line items, we
are over budget then, so how do you keep spending?" when you know that you are over
that line item. That's my problem that I keep having with this thing, as we go back and
you start looking at this, we spent $27,000 or $25,000 CEO search, wait a minute,
something is wrong here, I have never heard of Urban League spending $25,000 for a
CEO search, this is just crazy to me. Now the other part of about it when I look at it,
saying, we had, how long was Dark gone? 6 or 7 months, the salary, the expenses, that
,
Th
7.
that was kind of a savings, the way I look at it.
Cletus That was a savings and the offset of that savings is the CEO search and staff that we did
not layoff, that we would have laid off.
Lou
The point is that we are $81,000 that is the culprit, $81,000 over our expenses, I can't
find where we can justify being that much, take those 3 items, is extraordinarily high, but
the rest of them I keep looking at all these things here and I see supplies, and $20,000
over, I just don't understand it.
Cletus
There's one element you left out, you are right in everything you said, there's one element
you left out Lou, and that is the budget as presented in this statement was not changed
when we increased the other programs, other than the two major ones that I have
mentioned. So, therefore, if you spend, yet you brought more revenue in, you brought
more expense in, but your budget says that you are at only a certain level and we did not
increase the budget to reflect that change in the program.
Mike - So you are saying our math is goofy everytime we bring in a new program?
Cletus - What I am saying is that the budget that is presented here only consist of the
major programs that dealt with the League. When we had modifications in small
programs that were added, $8,000 here, $40,000 there, we did not go thorough and
modify the budget side of this report. Therefore, if you said.
Lou Boston -
I understand why did you do it.
Amoy Williamson
Why isn't there a revised budget?
Cletus We did not do a revised budget, other than the two major items, I mentioned.
Jim Boehlke - The number you need to focus on is the $47,000 not the $81,000 because
remember we are over in revenues. A large part of the amount that we are over in
revenues is sucked up by additional expenses, involving those plans that those revenues
represent, and we did not revise the budget for those amounts. So, we are indeed over
$47,000, but we are not over budget by $81,000.
Lou Boston - The point I am making is that, if I go back, I take this budget, I go from the
first time, almost the first month, we started to run in a deficit on some of the line item
expenses.
Cletus - The wages is the one, the wages and the programs, supplies went thorough.
Lou Boston
It was more than that, as we start to track each month, even before we start
to bring in new programs, OK, these expenses started to be out-of-whack, what we
should have done is, when we saw that, particular item that we budgeted, OK, let's not
forget those programs, if we had budgeted for a particular item, line item, and it starts to
go over the budget ........... , something wrong with that whole philosophy when you keep
doing that, that's what happens as we go further out, it just ..... , gets larger and larger,
so now you compound the problem by bringing in new programs, and you don't make
modifications in your budget and it just makes your situation worse, another thing that I
said, I hear your explanation, some of it buy, but when we said we going to have a
balance budget, we as a Board had that responsibility, now if you are going to make a
change in it, then you should come back to the Board, well in advance, we are going to
be upside down.
I
Cletus - And I did present that to the Finance Committee and to the Board, and the
Finance Committee presented that to the Board.
Lou Boston - When was that?
Cletus
In November, I made reference to it here, in November when we talked about the fact
that we weren't going to layoff, due to layoffs plans for December at that point and time,
we knew we would be over in wages and it was felt by the Finance Committee and the
Executive Committee that it place due hardship on the support service staff if we went
ahead and made the cuts that we had planned to do, so they were not done, also, we
had stated about where we were headed with the other programs, we have told the Board
about the programs and originally we had anticipated with a deficit position of $63,000 in
wages ...... $18,000, the other part of that, we watched expenses, I appreciate what you
are saying Lou, and thing I need to make sure we do in the coming year, is that budget
is, budget side is modified as things change, at no time have we put the Agency in
financial jeopardy, also there are some programs that I need to perhaps start putting in
9.
footnotes when they are operating on a fund balance, in which they ask specific things
that they can do with it. The Key Bank projects is one of them, if we end the year, you
-C.
/1
have to understand this in fund accounting, if the summer program ends the year, with
20 or 30,000 dollars in that program, that's the only thing we can use it for, and we have
to either modify our budget include that in the coming year as some other resource or you
run a deficit to eat it up, the other thing the Board said that it was not going to do this
year because of the situation was fund depreciation, this is something this Board say it
would like to do for the last 3 years and has not done, in order to fund depreciation, that
means that I have to put aside, for example, on this budget $72,000, now you can see
ut aside $72,000 we would have to lay some people off and stop something some
if
I
place.
Jim Boehlke The Board is perfectly free to the advise the Financial Committee, this not an acceptable
approach to take, but the approach we have taken is not the approach you are talking
about Lou, again that's a valet approach if you want go that way, it is not are we going
to meet the budget we set, but are any decisions we are making jeopardizing the financial
security of the League, and again, we have talked about this funding depreciation, if you
take the $72,000 out of the expenses, we are in a positive cash flow position, we are not
jeopardize the fiscal security of the League and remember we handed out, I think last
month, or the month before, the cash report? It will show the history of our unreserved
cash has gone, that balance has not changed since January, we have not doing things
that we can't afford to do and know my intent when we came to the Board in January and
again in April and said we have positions that we intended to reduce here, the finance
committee and personnel committee recommended that we do not take those positions
out, but that we are going to be going to be over budget because of that, again in April
we came back and said, we again, recommend deferrals of those reduction, but we will
continue to be over budget, and we do fund as much of depreciation as we would like to
funded, because of our cash situation is not upside down.
Mike - Amoy, you had your hand raised, did you not?
Amoy - I was just asking about the Budget, being an auditor, I don't want to use the word
concerned, but I haven't been on the Board very long, I am always trouble when I hear
about adjustments to make, (BALANCE OF HER STATEMENT WAS UNAUDIBLE).
I am not going to belabor the point, it's just, that when I hear all of the explanations
and some statements refresh my memory, as I recall, we said we possible have some
budget decisions regarding salaries, we had to make and it seems to me, we said that
we few fund raisers to try to offset that, I think that we did have some fund raisers, I don't
know how the money was used, say let's reduce that or offset this problem that we have
with our salaries, but I do remember that, and when I go back again and look at and say
OK, I think the depreciation, we have to live with it so long, we made that decision even
before some members of this Boards came on board, so you budget for
10:
Lou
that was included, balance budget due to depreciation, so we now over $8,000 over
roughly 10% on our expenses, depreciation, all I am saying is that we need to look at the
bottom line better than the way we are looking at it. When we come back each month,
as it seems to me that I am the one who jumps up each time about this budget, we all
go yea, yea, and we come back the next month and see is it worse, it's the same
explanation. Now we get to the twelve hour and we saying, "Hey we are going to be over
budget". Then we cDme in and hear all of this explanation, and it bothers me. When we
start out the next year, we got $47,000, we don't have it to spend on the programs, that's
my problem in all of this. So, we need to do something, we need to come to grips with
our fiscal responsibility as Board members, if we are going to have a balance budget and
if there are extraordinary circumstances that says that we cannot, then bring it to the
attention of the Board, and let's make a decision.
Cletus
I feel that I have done that.
Lou - You haven't done it.
And also, one of the things that we have had some fund raisers, that has cost
this Agency because we have not had support.
Cletus
Lou - You have told us several times, I have ask that question myself in the meetings,
Are we going to be on Budget? you have said, we have no problems, we are going to
have a balance budget.
Cletus - And we have dealt with a balance budget with all of the constrains that have
come up, I cannot predict the failures in this building, I cannot predict when things happen
that are out of my control, but I have not put this Agency in financial jeopardy.
Lou - I am not saying you have. All I am sayings is that
Mike
Jim Francesconi
Jim Francesconi - Looking at this, I mean, there's 3 issues appears, one is thing is how
much we depend on federal funds on the support side, Prof. Dark, Dr. Dark is doing with
Membership dues and the strategy Mike to have the nominating committee to get more
private funders, so that's very important that you got that process. Second, is just the
process question, some of which Lou has raised, it would nice if you delegate or to the
Finance committee to look at .... I agree with what Lou is doing, this is our responsibility
of the Board, I disagree only on salary side, I think that, I remember that, some of the
other expenses, I don't recall that, it would be nice if some things was kind of earmarked,
I don't think that we have to adhere to, but when we are getting out of line, then has to
be red flagged, so if the Finance Committee, and now that we have an auditor with us,
it would be nice if you were part of that committee, then look at our whole budget
process, that's why we asked you to come to the Board, second point is the process
11.
questions, the third part is just keeping handle on the expenses, Cletus, I am not sure
that you ever had the power to actual do this, that's part of the problem, but we do need
to insist that the CEO would do that. And we as a Board, when it comes to decisions
whether to be laid off or whether, but I think that we need staff....... Mr. Dark to make very
specific recommendations in these areas. But it is really the CEO responsibility on the
budget side .......
Mike - I agree with you, in terms of where the accountability really lies in that regard, one
question at least I want throw out is .... In terms of programs that are funded, are we not
at all and someone who has been a grant maker for a number of years, or we not at all
getting any percentage of that kind of funding coming for unrestricted use, general
support, Administration, I mean, I have seen about every word that there is in the English
language that is used that allows a recipient organization if nothing else is 5%
automatically 10%, heaven forbid what I seen happen higher ed major endowment and
things like that, that have come in and what goes immediately, percent that goes
immediately to administration or we not doing that kind of thing?
Cletus - We do that thing where it is allowed, we do receive some grants that limit the
amount of language that we can take out for support services, some grants will allow us
a replacement listing occupancy, that will offset some occupancy cost and we can move
those dollars in restricted areas where we can use them best. The biggest hit in our big
contracts government are our Senior Program, because they keep demanding more
service and they give a higher per unit re-imbursement rate, but they turn around and by
less units, the trend has been over the last 3 years that each year we are funding 2
weeks more than we did the year before. So we are up to about almost 2 months now
that we actual funding our seniors out of our general fund United Way, this year we have
taken a cut of $12,000 United Way, as Agency we taken also a $7,000 cut in the Aging
Program, my meeting with the Finance Committee, shooting for having a preliminary
report for them by Monday, before our next Board meeting and I can't even give you a
guess this year where we are sitting, because we have so many activities going two
different directions. We proposed our Youth Services may get up to a $700,000 budget
this coming year with expansions taken place there, our Education Department might get
up to $400,000 with commitments coming thorough there, our Employment Department
has been a drain on us, we do know that we will be getting about $70,000 this coming
year that we have not had in the past. But, the League has shelled out approximately
$60,000 a year to maintain employment services with very little revenues coming in and
so, that one of the areas in which the Board has said it wants a commitment to
employment, but our partnerships and our memberships and those people involved with
that, the monies just do not cover the expenses of running that department.
Mike
Terry, I want to address that too.
12.
Terry Rogers I really see this as a different light, I think that it is terrible important that
the Board have real discussion about $47,000 deficit but running an agency as I do, we
have excellent liability, in ternis of reserve, budget, this organization is not in any
financial difficulty, in relations it is a drop in the bucket, in relations-to the overall budget
and we knew about most of big issues and the ones the Board or all the Board members,
,
I know that the Finance Committee knew, didn't necessarily know about that we are
coming up the end of the year, where, then when you finally put it all down, that's when
you know, so I think what's important now, is not the kind of almost accusations going
back and forth between Lou and Cletus.
Lou Boston I am going to stop, Terry, you have a way of somebody wants to make a
consciounous effort to say, we need to look at operate on business, you bring in these
.terms such as, you know this confrontation that's going back and forth, I have not
intention of putting him on the spot as the force to review, my intention was say "Look
here's how we manage our business, Ok, when you tell me that I am putting him on the
spot, I take omage to that, I am insulted.
apolize for insulting you, my thought was actually something worth
Terry Rogers
mentioning, so you and I should work on that issue. But getting back on the track here,
I think what is important, is that the Finance Committee be on top of budget issues which
in my experience on this Board it is ..(unaudible) ........ and we know what we get what
we looking at going to be an impact that the deficit on the upcoming budget and do some
of the planning there and those are the comments that I wanted to make.
I
Mike At this point, in the interest of time, because we want to end on schedule, this is
the final Agenda item, I would like to entertain at this point, if not now, then maybe if you
would shuttle suggestions to the Personnel and Finance Committee of pertentional ways
that we can either, we too far down the road, but if, where it is a recommendation and
will at least
I will talk to Lawrence about this in Indianapolis, I think I would like and 1
throw it out now, so certainly the Board can tell me not to do this, but I think that it might
be high time that our Directors audit their program base, and take look at overall, possibly
increasing the partnership fee in employment, it might be starting a charge for some of
things that we do out of Employment, it maybe mininal cost, people would pay a helluva
lot more for some of. things that we do, if they ever went to an employment agency, I
mean,. it maybe some things as simple as that, but I say this in a positive manner, we are
opening this window for the Directors to take a close look at everything that they do and
maybe give a sense of where they might need some help, and that where we as Board
members, step up to the plate, and beginning to deliver over and beyond, if need be, if
nothing else whether Jending our expertise, in helping certain programs, get a little bit
better in what they do, lending certainly our networks and our contacts in terms of
generateing more unrestricted funds, and that's where I think part of the rub is too, is that
we are simply, the lion share of the dollars that we are landing are so restricted that they
do not allows us the flexiblity to keep the ship afloat, it's great to drive a cadillac, but you
got to put gas in it, but kind of my logic, but I think that you see my point.
13.
Rian Brown -
I want make one point, and that is, one of the things that and before I was really on the
Personnel Committee, and moved to the Finance Committee and watched it closer and
there are notes attached to these things and they are attached every month and they
explained, as an example, Supplies this was from the very beginning, those notes
explain that Supply things are going to over budget from the very beginning and explained
exactly how it was in every month, that number has continued to climb and there is an
explanation of how those exepenses got to the level that they are, it is incumbent upon
us not to just to accept the Finance Report, if you have a question, say "Yea, you
purchased a $4000 of equipment for the classrooms and that wasn't budgeted, and that's
in supplies and questioned those activities, if we are get to the point where we are going
to question the line items. That's why we put all of those notes on the back of the thing,
we continue to ask them to explain all the overages, so I just know that I before I would
not read all of those in depth and say Cletus is assuming that you are reading all of these
and this is his explanation of what's going on with the expenses, if you don't read them
in detail, you are not getting the true picture on what's going on, think that's real
important and I know as a Board member, I'd have a tense to just to past over those
I
things and just assume they are OK, if Finance Committee said they were and not look
at all the notes. But I think he's really changed the process to make sure that the notes
explain what all the overage are and the Finance Committee does not go thorough each
one of those at every meeting, if that is critical to this issue, we go thorough these on a
regular basis, we can do that, and discuss why certain line items are way over budget,
I mean that's a fair augument, but we have never taken the time in the Board meeting to
do that, if we do need to do that, then that's the suggestion that someone should make,
and we could do that.
Lou Boston - I think it's not so much that, we havn't got time to go over each one of those
line items like that, I think that certainly as you pointed out, when he does do this and the
Finance Committee looks at it, should be able to ask how come, and not enough to state,
"Yea, we had to spend $4000", why do we reach that decision? and something should
be in place to make a decision before it's spent. So it can be justified. That much
money, say $4000 justified.
14.
Rian Brown
We have a little bit of faith in a sense that we appointed a President and CEO and a Vice
President to make those kind of decisions, to some degree we have to leave it to their
descretion, because we don't know every.
Lou Boston think that the Board is given that responsibility, I think when it comes
. . . .(.unauditible.) .............
I
down
Mike - I think that this discussion for the record has been healthy and when we start
talking about money, it's part fiscal, part emotional, and always is, it's that way in
Corporate America, certainly that way when running a non-profit organization, but
certainly I don't want anyone on this Board to ever feel that you are not at liberty to
express your opinion about the business of this organization that is why you are here, I
would certainly urge all of us to keep everything, not only our comments, but our
perception of comments, in the vemicle of business as taking it personally. With that I
must.
Cletus - I just want to say that I take this criticism constructively, and the evolution of this
process of this Board has been tremendously over the last 4 1/2 years, 4 1/2 years ago
this Agency didn't know where it was and could not have this conversation about this
specific line items and same thing has happen with our management team, their involving
in getting more and more involve with the process and having to make tougher and
tougher decisions about how their programs .(low).... and what they are going. (low) ......
So it is a process that we are all going thorough, so I appreciate the constructive criticism.
Mike
But I want the Board to know, I will have a detail discussion about this discussion
with Lawrence and will, and I will actually make it a point to attend the next staff directors
meeting and make the point myself about giving everyone an opportunity, window of
opportunity, positive window, to take a close look at the services you are delivering out
of your respective areas or some them either too costly to do or should we try to build it
more flexibility in the way the funding is coming in such, that we can still deliver the level
of service without straining the organization, if we are straining the organization while we
are delivering service then we are choking ourselves. With that, and with the discussion
of the Report, doely noted. I will entertain a motion from the floor to approve the
Financial Report as submitted.
Moved by Terry Rogers, seconded by Laura Glosson,
those in favor, I, those opposed -(Opposed - Lou Boston) Mike - duly noted.
Any other comments to the good of the organization, I do have one regarding Kevin and
Michael Pullen.
Michael Pullen - Unrestricted revenues, about a month ago, the Board Packet, I think it
was the June meeting, a memo from Mike asking to submit some names of folks to get
a membership invitation, so far we have had 3 Board members response, all we are
asking for is a list of 10 associates or friends, they don't have to be big corporate leaders,
some might have a business and want join the Urban League, Nova Hill, our Admin.
Assist., will calling for those who havn't sent us the names, we have a United Way
15.
blackout period, we are not supposed to bein contact with businesses for membership.
Mike Lewellen - Hince the point, we kept making from the Dias at the Dinner the other
night about membership, and it actually hit, a few people joined that night, we are going
to dQ it every time.
As many of you know in previous Board meetings, you mention the fact that Kevin Fuller
from the Oregonian was being nominated for a seat On the National Board, it was the first
time that this region have the opportunity for representation, we have been successfull
and Kevin has accepted, so Kevin we would like to congraluation you on your
appointment and certainly our thanks to your employer, for them to allowing you the
opportunity to serve, I can certainly relate how diffucult can be to juggling what pays the
bills as oppose to the things that we like to do from the heart. Jim, I think that you had
your hand raised.
Jim Francesconi - First can we vote against (laughter) ..... actually it more advocacy, but
some of these iniatitions, I don't the the League should be advocating just because its
policy, I think that the test should be whether it affects our membership, August 30th is
the deadline for the voters, you might want to put this on the next meeting, which I will
not be at, but one of those Denny Smith issue, has automatic for 15, 16, and 17 year old
for 1st and 2nd offense crimes throw into the adult systems and included in the 15, 16,
and 17 year catagory is Robber II and Assault II and the minimal sentence is 70 months
which is 6 years, automatic and Robber II is defined as 2 people getting together stealing
something, that includes Robber II, (gave example) ...... I guess that I would like the Urban
League... .1 will not be at the next meeting, but I have gotten myself in the middle of this.
Terry Rogers
I
will talk to Judi Pitre and get back to you.
Mike - If nothing else, I will entertain a motion to adjourn.
We are on time.
The Urban League of Porfiand
URBAN PLAZA
10 North BusseD Street
:I.J1 1 'II]
Portland, Oregon 97227
IiI 1
FAX (503) 281-2612
II Is]
THURSDAY, OCTOBER 20, 1994
7:30 A.M.
ii
I J I_I&
E. SHELTON HILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUE
AFFI LIATE
A UnRed Way
Agency
0
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. SHELTON HILL CONFERENCE ROOM - URBAN PLAZA
Thursday, October 20, 1994
7:30 a.m. - 9:00 a.m.
AGENDA
7:30 - 7:35 a.m.
APPROVAL OF MINUTES (Action)
7:35 - 7:45 a.m.
REPORT FROM THE PRESIDENT/CEO
Lawrence J. Dark
(To be distributed at meeting)
7:45 - 8:00 a.m.
REPORT FROM THE CHAIR
Michael Lewellen
COMMITTEE REPORTS
8:00 - 8:10 a.m.
NOMINATING - (Action)
8:10 - 8:20 a.m,
FUNDRAISING - (Action)
Duane Bosworth, Chair
8:20 - 8:30 a.m.
PROGRAM AND PLANNING - (Action)
Elizabeth Kutza, Chair
8:20 - 8:35 a.m.
FINANCE/PERSONNEL - (Action)
Rian Brown - Treasurer
8:35 - 8:55 a.m.
COMMUNITY RELATIONS/ADVOCACY - (Action)
n
Judi Pitre, Chair
8:55 - 9:00 a.m.
URBAN LEAGUE GUILD REPORT
Peggy Ross
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
RETREAT
October 1, 1994
MINUTES
The Urban League of Portland's Board of Director's meeting was called to order at 8:05 am. by
Board Chair, Michael Lewellen.
Members present: James Boehlke, Louis Boston, Duane Bosworth, Rian Brown, Faye Burch,
Carol Chism, Laura Glosson, Bryan Hicks, John Holley, Elizabeth Kutza, Michael Lewellen, Rita
Lucas, Charu Manchanda-Nair, Judi Pitre, Terry Rogers, Peggy Ross, Emmett Wheatfall, Amoy
Williamson.
Members absent with excuse: Jim Hill, James Francesconi.
Members absent without excuse: Bill Wyatt, Kevin Fuller.
Staff present: Lawrence J. Dark, Cletus B. Moore, Jr., Larry Foltz, Herman Lesssard, Michael
Pullen, Brenda Sherman-Sanders, Ivy Chilcote, Don Chalmers.
Staff absent with excuse: Esther Hinson.
Michael Lewellen, Board Chair gave opening remarks and points to consider for the day.
1.
2.
3.
4.
Li
Quote
Rules - no hitting
Take nothing personal
Be vocal
Work hard
"In order to transform the business, you must first
transform the people and those who lead them."
APPROVAL OF MINUTES
Minutes of July 21, 1994 approved with corrections.
THE MOTION TO APPROVE THE MINUTES OF JTJLY
1994 WITH
CORRECTIONS, MOVED BY TERRY ROGERS AND SECONDED BY LOUIS
21,
BOSTON.
What's Your Urban League IQ? conducted by Duane Bosworth, with full participation by
board members and staff.
Board of Directors
Minutes
October 1, 1994
Page 2
REPORT FROM THE PRESIDENT AND CEO
Lawrence Dark's Report was distributed to Board members for review. His report covered the
folldwing:
Announcement of Herman Lessard, Director of Education and Career Development leaving his
position to become President and CEO of the Austin Area Urban League of Austin, Texas and
the naming of co-Interim Directors Mia Sims and Gaylen Brannon for the department vacated
by him.
The ETS Meeting in Princeton, New Jersey that he and Herman Lessard attended was very
informative.
Lawrence Dark continues his Cultivation and Outreach appointments.
MOTION MADE TO APPROVE THE PRESIDENT'S REPORT, MOVED BY JAMES
BOEHLKE AND SECONDED BY AMOY WILLIAMSON.
REPORT FROM THE CHAIR
The Board members viewed the video "Effective Non profit Boards'.
Michael Lewellen reported that Joan Brown-Kline had submitted her resignation from the Board
of Directors. Faye Burch commented that there were 22 board members and 3 vacancies and that
the committee was looking at 5 names and also stated some of the specific requirements.
PROGRAM AND PLANNING COMMITTEE
Elizabeth Kutza, Chair of the Committee distributed graphic sheet of the all the departments and
gave detail summary of their status.
BdminOct.94
Board of Directors
Minutes
October 1, 1994
Page 3
COMMUNITY RELATIONS/ADVOCACY
Terry Rogers reported on committee's recommendations on the state initiatives on the November
ballOt measures and ask the board to vote.
The Board voted to oppose the following ballot measures:
Measure 5 -- Tax Votes,
THE MOTION WAS MADE TO OPPOSE MEASURE 5, IT WAS MOVED AND
SECONDED.
Measure 7 -- Discrimination
THE MOTION WAS MADE TO OPPOSE MEASURE 7, IT WAS MOVED BY CHARU
MANCHANDA-NAIR AND SECONDED BY LAURA GLOSSON.
Measure 10 -- Crime
THE MOTION WAS MADE TO OPPOSE MEASURE 10, IT WAS MOVED BY CAROL
CHISM AND SECONDED BY RITA LUCAS.
Measure 11 -- Mandatory Sentences
THE MOTION WAS MADE TO OPPOSE MEASURE 11, IT WAS MOVED BY FAYE
BURCH AND SECONDED BY LOUIS BOSTON.
Measure 12 -- No Recommendation,
Measure 13 -- Anti-Gay rights.
THE MOTION WAS MADE TO OPPOSE MEASURE 13, IT WAS MOVED BY LOUIS
BOSTON AND SECONDED BY JOIIN HOLLEY.
Measure 15 -- No position.
Measure 20 -- Equal Tax
THE MOTION WAS MADE TO OPPOSE MEASURE 20, IT WAS MOVED BY LOUIS
BOSTON AND SECONDED BY JAMES BOEHLKE.
BdminOct.94
Board of Directors
Minutes
October 1, 1994
Page 4
EQUAL OPPORTUNITY AWARD NOMINEES
The Equal Opportunity Award will be presented February 23, 1995 at the Equal Opportunity Day
Dinner at the Portland Hilton Hotel. Nomination forms are available from Michael Pullen at the
Urban League and must be received at the Urban League by Monday, November 7th at 5:00 p.m.
The award winners will be notified after the Board of Directors vote in December, 1994 as
reported by Judi Pitre, Chair of the Community Relations/Advocacy Committee,
FUNDRAISING COMMITTEE
Duane Bosworth, Chair of the Fundraising Committee discussed the Capital Fund Drive and some
of the points:
What are we trying to raise the money for?
Concrete project to sell the community.
Case statement,
1.
2.
3.
The other project is the 50th Anniversary in 1995.
1.
2
3.
4.
Co-Chair
Prominent citizens - Blue Ribbon
Group who actual work
Promotion is critical
Project Team formed:
Judi Pitre
Faye Burch
Laura Glosson
Emmett Wheatfall
Michael Lewellen
Lawrence Dark commented on the 5,000 membership goal, and extending church membership.
FINANCE REPORT
Cletus Moore distributed the Financial Report and reviewed it with the Board members.
MOTION WAS MADE TO ACCEPT THE FINANCIAL REPORT BY TERRY ROGERS
AND SECONDED BY LOUTS BOSTON.
BdminOct.94
Board of Directors
Minutes
October 1, 1994
Page 5
Other matters -
Board of Directors scheduled meeting dates October 20, 1994
November 17, 1994
December 15, 1994*
*
Cletus Moore ask that the 1996 Budget be discussed.
Note: The overall strategic planning that was accomplished at the retreat will be distributed by
Board Chair Michael Lewellen.
Meeting adjourned.
SUBMITTED BY:
Don Chalmers
Administration
BdminOct.94
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Fresentaticns by business representatIves and indh4dualc
iHire
CAREER AWARENESS DAY - NOVEMBER 12, 1994
Please Print Clearly As Your
Will Be Sent To You Via U.S. Mail
Name:
Home Address:
Number and Street
City
School:
State
Zip
Grade:____________
What would you be interested in finding more about to help you in seeking a career? Please rank these
topics from 1 to 6 (lmost interest, 6=least interest).
Career Counseling
Technical Schools
Financial Assistance
Community College Programs (certificates, 2 year degree programs)
Colleges/Universities (4 year degree programs)
Other
describe
I am interested in hearing speakers from these professions (see listing on reverse side of this page and
indicate the number assigned to your area of interest):
1st choice
2nd choice
3rd choice
4th choice
Other areas of interest not included on this listing:
GTATIKUIT. Please return it to your counseling
Thanks for completing your
I
office by October 28, 1994, to guarantee your place at the Career Awareness Day!
AREAS OF INTEREST
2.
BUSINESS ADMINISTRATION
General Business
a.
Computer Operations/CIS
b.
Banking
c.
Marketing
d.
Accounting/Finance
e.
Secretarial/Office Admin.
f.
Insurance
g.
SCIENCES
Engineering
a.
Scientific Research
b.
c.
10.
Biology
Environment
ARMED FORCES
Army
a.
Air Force
b.
Navy
c.
Marines
d.
Coast Guard
e.
National Guard
f.
LAW ENFORCEMENT
Police Officer
a.
Corrections
b.
US Marshall
c.
FBI
d.
COMMUNICATIONS
Media (TV, radio, newspaper)
a.
Journalism
b.
Public Relations
c.
Advertising
d.
Production
e.
MEDICAL
PhysicianlChiropractor
a.
Nurse/Patient Aide
b.
Medical Technician
c.
Veterinarian
d.
Dentist/Hygienist
e.
Pharmacist
f.
EMT
g.
LEGAL
Attorney
a.
Paralegal Associate
b.
Judge
c.
EDUCATION
Teacher
a.
Administrator
b.
PSYCHOLOGY/HUMAN BEHAVIOR
Psychologist
a.
Psychiatrist
b.
Counselor
c.
Social Worker
d.
Ministry
e.
d.
3.
4.
5.
6.
7.
8.
9.
11.
12.
13.
14.
15.
16.
17.
18.
PUBLIC ADMIN/GOVT/COMM
Urban League
a.
Community Service
b.
Postal Service
c.
Govt (City, State, Fed)
d.
USDA - Forest Service
e.
f.
National Weather Service
IRS
g.
h.
Dept. of Transportation
i.
Soil Conservation
Public/Private Utilities
j.
k.
Bureau of Mines
I.
Politician
ARTS/ENTERTAINMENT
Modeling
a.
Music
b.
Commercial Art
c.
d.
Dance
e.
Fashion Design
f.
Photography
Theater
g.
COSMETOLOGY
Electrolysis
a.
Hair Design
b.
Manicurist
c.
ARCHITECTURAL
Building Architect
a.
Landscape Architect
b.
TECHNICAL/TRADES
Drafting/Illustrator
a.
Electrician
b.
c.
Plumber
Construction
d.
Mechanic
e.
AIRLINE INDUSTRY
Travel Agent
a.
Pilot
b.
Flight Attendant
c.
Mechanic
d.
Flight Controller
e.
HOTEL/RESTAURANT
Management
a.
Chef
b.
SALES
Retail/Merchandising
a.
Real Estate
b.
Auto
c.
Insurance
d.
PROFESSIONAL SPORTS
Player/Commentator
The Urban Leaqueoi Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX(503)281-2612
(jill;;)
BOARD OF DIRECTORS
IJ
THURSDAY, DECEMBER 15, 1994
7:30 A.M.
URBAN PLAZA
E. SHELTON HILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUE
AFFI LIATE
(503)280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEET1]NG
E. SHELTON 11ILL CONFERENCE ROOM - URBAN PLAZA
Thursday, December 15, 1994
7:30 a.m. - 9:00 a.m.
AGENDA
7:30 - 7:35 a.m.
APPROVAL OF MINUTES
7:35 - 7:45 a.m.
REPORT FROM THE PRESIDENT/CEO
Lawrence J. Dark
7:45 - 8:00 am.
REPORT FROM THE CHAIR
Michael Lewellen
COMMITTEE REPORTS
8:00 - 8:10 a.m.
NOMINATING
Faye Burch
8:10 - 8:20 a.m.
FUNDRAISING
Duane Bosworth
8:20 - 8:30 a.m.
PROGRAM AND PLANNING
Elizabeth Kutza
8:20 - 8:35 a.m.
FiNANCE/PERSONNEL
Rian Brown
8:35 - 8:55 a.m,
COMMUNITY RELATIONS/ADVOCACY
Judi Pitre
8:55 - 9:00 a.m.
URBAN LEAGUE GUILD REPORT
Peggy Ross
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
NOVEMBER 17, 1994
MINUTES
The Urban League of Portland's Board of Directors Meeting was called to order at 7:45 a.m. by
Michael Lewellen, Board Chair.
Members present: James Boehike, Louis Boston, Duane Bosworth, Plan Brown, Faye Burch,
Carol Chism, David A. Duran, Kevin Fuller, John Holley, Michael Lewellen, Judi Pitre, Terry
Rogers, Peggy Ross, Emmett Wheatfall.
Members absent with excuse: James Francesconi, Laura Glosson, Bryan Hicks, Elizabeth Kutza,
Terry R. Tracy, Charu Nair-Manchanda, Amoy Williamson.
Staff present: Larry Foltz, Esther Hinson, Brenda Sherman-Sanders, Don Chalmers,
Staff absent with excuse: Lawrence J. Dark, President/CEO, Cletus B. Moore, Jr., Vice
President, Mia Sims, Gaylen Brannon.
APPROVAL OF MINUTES
THE MOTION TO APPROVE THE MINUTES WITH CORRECTIONS, THE MOTION
WAS MOVED AND PASSED.
REPORT FROM THE PRESIDENT/CEO
Lawrence J. Dark's report was distributed to the board members in his absent.
REPORT FROM THE CHAIR
Lawrence Dark's final presentation of the document of Moving Forward With The Urban
League of Portland will not be presented at this meeting and more time will be given for input
from board members before presenting the final version at the December board meeting.
COMMTTTEE REPORTS
NOMINATING COMMITTEE
Faye Burcb on behalf of the Nominating Committee welcome David A. Duran, new board
member to his first meeting. Terry R. Tracy the other new board member was not present, but
will be contacted. There were no new candidates to be presented at this meeting. The board has
25 positions, 21 of those positions are filled, after this meeting there are 4 vacancies.
Appreciation of service and job well done was extended to Lou Boston and John Holley, the
board will lose these 2 very good members at the end of November. John Holley is chair of the
Young Professionals.
Board of Directors
Minutes
November 17, 1994
Page 2
FUNDRAISING COMMITTEE
Duane Bosworth stated that the Fundraising Committee had been working on 5 goals, but in
particular a 3 major event, a unique opportunity has presented itself and that is the Portland
Opera, who has approached the Urban League about joining with it in a gala, this summer, about
July, around the opera "Porgy and Bess", the Guild also had a tremendous interest in this
particular opera presentation. There was concern about the timing conflict with the Annual
Dinner. Lawrence J. Dark felt that we should consider moving the Annual Dinner to possibly
the first couple of weeks in September, since this is our 50th Anniversary and probably be a
better time than June. Also a discussion was held regarding the Guild interest and it was
suggested that a Guild representative should be on the Fundraising Committee, so both could be
appraised of events and fundraisers and work together.
THE MOTION WAS MADE SINCE TILE BOARD FELT THE EVENT WAS IN TIlE
BEST INTEREST OF THE URBAN LEAGUE THAT THE FUNDRAISING COMMITTEE
AND A REPRESENTATIVE FROM THE GUILD WORK TOGETHER AND DEVELOP
A PLAN FOR PRESENTATION AT THE DECEMBER BOARD MEETING.
TILE
MOTION PASSED.
PROGRAM AND PLANNING COMMITTEE
No Report given.
FINANCE/PERSONNEL COMMTTTEE
Rian Brown explained that plan additions to the budgets, that amendments to the budget will be
done, oppose to carrying them all through the year. If there was an event that is going to cause
a major change to the revenue and expenditure e.g the Fundraising Committee to present an
amendment to the budget, so as not the go to the end of the year, something that has a major
impact on the budget, we will do an amendment to the budget. There was a preliminary meeting
with the auditors on Monday, they did not say when the report would be presented to the board,
but the preliminary report was pretty much in line with the actual expense available, reclassifying the expense for 1993-94, but there was not really any changes to our last statement.
THE MOTION WAS MADE AND SECONDED TO APPROVE THE FINANCIAL
REPORT AS SUBMITTED. THE MOTION PASSED.
[BDminNov.94]
Board of Directors
Minutes
November 17, 1994
Page 3
COMMUNITY RELATIONS/ADVOCACY COMMITTEE
Judi Pitre brought to the board members the resolution of the Coalition for Livable Future for
1000 Friends organization and the Urban League to join, however there were some concerns to
(distribution of material was made to board members to review), there was concerned regarding
the language that was used, the Community Relations/Advocacy Committee thought veiy
important and gave the Coalition there recommendations. Also, the committee felt that the Urban
League should have a representative from the League to be a member of the Coalition, it does
explain what the League's role would be and the different areas that the involvement of the
League. Discussion and comments on this resolution was held by the board members. The
discussion included 1000 Friends who has been very active with the Coalition and focusing on
the metro and the presentation of Minn, Rep. Orrfield who is focus on issues involving public
decisions, transportation, job creation and inner-city issues.
Michael Lewellen ask that Lawrence Dark and staff set up a meeting with Ed Washington and
new Metro Chair, Mike Burton.
Judi Pitre brought forward to the board, the two nominees for Equal Opportunity Awards, which
will be given in February at the Equal Opportunity Dinner. The first nominee is Dr. Vivan A.
Bull, President of Linfield College, who has encourage diversity in the college and community
which Linfield College has long commitment through it's international program, and now are
focusing on the immediate area. Dr. Bull has had quite a few speakers visit and most recently
Anita Hill, she has had Rep. Gordly, William H. Gray from the United Negro College Fund, she
is a person who is reaching out and trying to change attitudes and encourage diversity through
her affiliation with Linfield College.
The other nominee is Jaki Walker, she is Executive Director of NEDC, Northeast Community
Development Corporation, who most of the board members are familiar with work the NEDC,
has been doing over the years in providing low-cost affordable housing, to home-ownership
opportunities to low- and medium- income individuals. She is doing a wide variety ofthings
with organizations in the community to support equal opportunity with her programs and in the
community. Discussion and comments on the number of nominees, the process in which they are
selected.
THE MOTION WAS MADE AND SECONDED TO APPROVE THE 2 NOMINEES, DR.
ViVIAN A. BULL AND JAM WALKER AS THE RECIPIENTS OF THE EOD AWARD
AT THE EQUAL OPPORTUNITY DINNER. THE MOTION PASSED.
[BDminNov.94]
Board of Directors
Minutes
November 17, 1994
Page 4
Motion to Adjourned.
THE MOTION WAS MADE TO ADJOURNED BY JOHN HOLLEY AND SECONDED BY
TERRY ROGERS.
SUBMITTED BY:
Don Chalmers
Administration
[BDminNov.94]
APPROVED BY:
Laura Gloson
Secretary
Board of Directors
IN'I
1r.i
URBAN IjEAGtJE GUILD
'
MINUTES
November 9, 1994
Attending. Peggy Ross, Odessa Hendrjx, Joan Orabel, Helloise C. Hill,
Bobbie Nunn, Pat Daniels, Olga Talley, Mike Pulleri, Thelma Golden.
E
Peggy opened the moeting by reviewing the notes from the working retreat
which included Bonnie Pinckney, Urban League Guild Regional Coordinator,
and was very successful.
Among the things discussed were the need for filling the positions as
provided in the Bylaws. This Viii be a very busy year for our Guild,
and we need to have all positions filled and committees functioning.
Off icer and Chairs were asked to review their job descrIptIons and then
fulfill them. Peggy has appointed Thelma Golden as Recording Secretary,
but we need sonone to be Corresponding Secretary, which includes things
that Mike Pullen has done for u. Pat Warren is willing to help with
these duties, but not fill all requireirnts,
Odessa Hendrix is Chair of the Membership Committee, and Pat, and
Helloise will work with her. The committee will net at Odessa's house
at. 7 pm on November 16th.
It is Important to have a Historian to help prepare materials for the
spring nting. Paye has two scrapbooks of photos. They will need to go
to Mike first for selecting photos for the brochure, and then to the
Historian.
Olga Talley volunteered to be Sargeant at Arin.
Alene talked to Cynthia Morris about the Porgy and BSS project. The
play will run from July 7 thru the 30th of July, 1995. Also, there has
been son communication between the president of the Portland Opera and
Lawrence trk regarding a very large event in connection with the play.
Peggy will work with Lawrence Dark to decide how to handle this.
Treasurer's report: Carol has had no statements or payments of Guild
dues from the League, but the report has been run, and we should have it
soon. Also, we will need to pay $425 for dues to the national
seconded, arid
organization. Bobbie moved acceptance of the report, Olga
the motion was passed unanimously.
The Guild has an opportunity to provide volunteers for an event at the
Clackamas Aquatic Club on December 26. Members could volunteer
individually arid gain some recognition for our group.
We also discussed the Big Sister--Big Brother Christmas party as was
done last year. Faye IrKnred that we do the party, which will include
gifts, food and entertainment for about 15-20 youngsters. Alene
seconded the motion, which then passed with one abstention. Alefle, who
is Program Chair, will head the committee, and Helloise will help.
.
!
c3
-
-.-,
---,.I-IJ
ii r
Peggy announced that Lawrence Dark will be Master of Ceremnles for the
Miss Black Oregon pageant this year.
Faye gave a report on the wonderful event to be held in connection i.iith
the opening Of the Walnut Retail Park in the old Fred Meyer location on
ML,K Blvd and Killingsworth. Numerous businesses will open in the space,
and services such as banking and a police station will also be located
500 people are expected-j-we hope to have our new brochure ready
there.
It will be held from 11 am to 3 pm on December 10th.
for the event.
Portland Deve1opxnt conission is sponsoring it., and Faye urged
everyone to turn out and support it,
Olga Talley, volunteered to become Financial Secretary, and Peggy will
discuss the position with her,
Olga ItDved to adjourn, Bobbie seconded, and the motion was passed
The ueting was adjourned.
B
The Urban League of Portland
URBAN PLAZA
10 North RusseU Street
Portland, Oregon 97227
FAX (503) 281-2612
(503)280-2600
December 10, 1994
The Board of Directors
Urban League of Portland
Dear Members of the Board:
THIS REPORT CONTAINS INFORMATION THAT IS OF A SENSITIVE NATURE.
PLEASE BE SURE TO READ THE ENTIRE DOCUMENT.
Presented here are November, 1994, Consolidated Balance Sheet, Consolidated Statement
of Support, Revenue and Expenses and Changes in Fund Balance, and Comparative
Statement of Support, Revenue and Expenses and Changes in Fund Balance (Fiscal years
1993 & 1994 - Note FY 1994 is pending final audit report) for the Urban League of Portland.
Please note in the Comparative Statement of Support, Revenue and Expenses and Changes
in Fund Balance that the line items headed "Special Events" represents gross funds raised
in revenues and cost in expenses for each year.
These reports are for management use only and are unaudited. These reports do present
fairly the actual revenues and expenses for the period except as noted in financial
statements.
Though it is not shown in these combined financial reports, separate accounts are
maintained for each fund to ensure the observance of limitations and restrictions placed on
the use of resources available to the League. These accounts are maintained in accordance
with the principles of fund accounting. The staff, in cooperation with the Finance
Committee, is continually working towards developing uniform standards on special
projects and accountability for restricted contributions.
SPECIAL NOTES: Explanatory notes and comments accompany the financial statements
to clarify the statements and enhance the fairness of their presentations. These notes are an
integral part of the statement.
As we approach the end of the calendar year and look at the first six months of the fiscal
year there are concerns that I have regarding certain trends. There are some anomalies that
are reflected in this statement. A completion of our internal review was not completed in
time for a full report to the Board. The Finance Committee, CEO and Management Staff
were made aware of this situation. For the management team and CEO it has been a high
priority for the past few weeks. What are some of these anomalies?
A NATIONAL
URBAU
A United Way
Census for Portland Street Academy is well below the number of student required
for break even. Actions taken to date to rectify the situation are collaboration with
other community agencies, negotiations with Portland Public Schools of some other
resources to increase student population and review staffing. Inclusion of spanish
speaking students in our program, working with The House of Emoja, as well as
other alternatives that can be done under this contract are just a few of the avenues
being pursued tO improve student census.
Employment department funding is not at a level that makes
this program selfsupporting. Current funding with Meyer Trust has one more year beginning in April
of 1995. The Dislocated Worker program is helping, but it is not enough to cover all
of the cost.
Senior Services does not have funding to cover the grandparent or alzheimer
programs. Some small grants have been submitted. One small grant has been
received. However, there has been nothing received that would sustain the program
for a full fiscal year.
Youth Service is able to hold its own. In some cases it has been supporting
programs while we waited for additional funds to be received. The contract for this
program got off to a slow start. The county was not sure of its funding and only
dribbled out bits and pieces of the contract until the end of November. Things seem
to be stabilized now. It should be noted that Volunteers of America are a
subcontractor in one of our youth services programs. Estimate cost under the county
contract is $13,000 per month during the first few month. VOA was late in billing
the League. In anticipation of this we have been setting aside funds so that we can
pay this large invoice of $39,000 over the next 90 days.
Staffing is at a high with 56 full and part-time employees to support the various
programs that started this fall. The management team has met to plan its strategy
of what is necessary to make the mid year adjustments to the budget. By the end of
December all departments will have made corrective adjustments in their respective
budgets. The revised consolidated budget will be submitted to the fiance committee
by the first week in January. The committee will review, suggest changes etc. to this
report and a revise plan will be submitted to the board. It should be noted that we
will
be starting the process for FY 95-96 during
this
same period of time.
Management realizes that the current trend must be reversed. Mr. Dark has set
December 31, 1994 as the date by which all departments must have completed a
comprehensive review of their respective budgets. Reduction of staff has already be
effected in support services. The management team is looking at continuing its
efforts in submitting grant applications.
Support Services - Staff is reviewing all areas to make sure the agency is doing all
it can to maximize it resources from telephone services to the cost of processing
payroll. Ms. Chilcote as been a real asset in providing the kind of staff support I
need to do a more effective job managing the agencies resources. Staff has been
reduced in support services.
The reason we have been able to weather this transition is because of residual funds earned
in fiscal year ended June 30, 1994, but not received until the first part of this fiscal year.
Not all is gloom and doom! There are some great things a1 )out to happen of which Mr.
Dark will be sharing with the Board, e.g, Irwin Foundation grant. Documentation was
submitted to receive in excess of $76,000 for our compu ter training center for new
equipment. We need the Boards help to raise funds for th staffing needed to run the
center.
Other good things that are happening in the area of finance is the Readers Digest grant.
The first disbursement in excess of $68,000 was received by the League after the closing of
this accounting period and will be reported in my next report. Also coming up in
December is the transfer of ownership of Urban Plaza to the League. This transfer will be
completed before December 31, 1994. The appraised value of the Plaza is $1.4 million.
For those of you who are interested, cash received compared to direct payroll cost is
illustrated in the table below for the first four months of this fiscal year.
July
August
September
October
November
TOTAL
Cash
Received
172,548
129,430
51,336
183,628
110,782
647,724
Payroll
115,512
109,860
102,791
121,241
116,675
566,079
Remaining
cash
57,036
19,570
(51,455)
62,387
(5,893)
81,645
The facilities committee met December 9, 1994. All committee members are excited about
what the possibilities are for the present and future of this agency. I am sure they will be
soliciting your involvement in this process.
If you have any questions regarding these reports, please give me a call before the Board
meeting.
Respec
lly sub
tte
/
Vice President, Finance & Administration
(File: BoardNov.94)
The Urban League of Portland
Consolidated Balance Sheet
As of November 30, 1994
Current Funds
Unrestricted
Restricted
ASSETS
Current Assets:
Cash (note 1)
Investments
Accounts Receivable
Interfund Receivable (Payable)
Total Current Assets
PROPERTY & EQUIPMENT
Land, Bldgs & Equip, Net
Land Held for Resale
Total Property & Equipment
TOTAL ASSETS
LIABILTIES & FUND BALANCE
A/P & Accrued Liabilities
Capital Lease Payable
Deferred Revenue
Funds Held on Behalf of Others
$52,128
45,926
31,295
129,349
Land, Bldg &
Equip Fund
$7,490
$2,680
1,680
55,498
(31,294)
-
-
-
(1)
13,823
Total
$76,121
45,926
55,498
-
177,545
-
720,117
1,000
-
721,797
1,000
-
721,117
-
722,797
$131,029
$31,694
$183,571
$89,279
-
-
$13,823
$900,342
-
13,823
$272,850
510,419
8,705
13,823
13,823
805,797
$723,796
$
$
510,419
4,505
Total Liabilities
187,771
93,784
510,419
Fund Balance
(56,742)
(62,090)
213,377
$31,694
$723,796
$131,029
-
2,679
31,694
4,200
TOTAL LIABILITIES &
FUND BALANCE
$13,823
-
-
1,680
-
Custodian
Fund
-
$13,823
94,545
$900,342
The Urban League of Portland
Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balance
Five Months Ending November 30, 1994
Current Funds
Unrestricted
Restricted
Land, Bldg &
Equip Fund
Total
Support
Contributions
Special Events
United Way Allocation
Federal, State & Local Grants (note 2)
Total Support
Revenues
Membership Dues
Investment Income
Rental Income
Indirect Cost Recoveries (note 3)
Other Revenues
Total Revenues
$3,985
$10,576
32,526
96,296
24,000
336,700
-
$14,561
32,526
96,296
360,700
163,398
340,685
-
504,083
75,071
-
-
-
-
-
75,071
-
-
3
-
-
-
-
-
-
-
-
32,847
71,177
479
-
-
179,577
-
683,660
32,847
71,177
479
179,577
Total Support & Revenue
342,975
340,685
Expenses
Program Services
Supporting Services
274752
386,252
Total Expenses
366,336
Excess (Deficiency) of Support
and Revenues over Expenses
Fund Balance at Beginning of Period
3
16,853
661,004
108,437
386,252
16,853
769,441
(23,361)
(45,567)
(16,853)
(85,781)
(33,381)
(16,523)
230230
180,326
91,584
-
-
Other Changes in Fund Balance
(ReducUon of Capital Lease Obligations)
Fund Balance at End of Period
-
($56,742)
-
($62,090)
-
$213,377
-
$94,545
The Urban League of Portland
Comparative Statement of Support, Revenue and
Expenses and Changes in Fund Balance
Five Months Ending November 30, 1994
'yTD
1992-93
Actual
1993-94
Actual
Support
United Way Allocation
Special Events
Contributions/Grants (note 2)
Fees & Contracts
Other Support
Federal, State, and Local Grants (note 2)
Total Support
Revenue
Membership Dues
Interest & Investment Income
Rental income
Indirect Cost Recoveries (noteS)
Other Revenues
Unfunded Revenue
Total Revenue
Total Support & Revenue
Expenses
Salaries, Benefits & Taxes (noteS)
Professional Services (note 6)
Supplies
Telephone
Postage&Shipping
Occupancy (building & grounds) (note 7)
Rental & Maint of Equipment
Printing, Artwork, Publications, etc.
Travel & Transportation (note 8)
Conferences, Conventions, Meetings
Special Events
Membership Dues
Awards&Grants
Interest Expense (note9)
Insurance
Other Expenses
Total Expenses before
Non-Operating Expenditures
Depreciation of Building & Equip (note 10)
CEO Search (note 11)
National Urban League Dues
Total
Expenses
Excess (Deficiency) of Support
and Revenues over Expenses
Fund Balance at End of Period
YTD
1994-95
Actual
Variance
Total
1994-95
Budget
Remaining
Budget
120,233
($3,429)
(75,391)
(50,743)
(153,435)
(5,000)
(93,317)
$231,116
259,000
156,730
945,365
12,000
512,521
$134,820
226,474
142,169
704,898
12,000
392,288
504,083
(381,315)
2,116,732
1,612,649
1,167
29,167
68,763
2,891
75,071
3
32,847
71,177
479
75,071
3
32,847
71,177
479
2,800
70,000
165031
6,940
(75,071)
2,797
37,153
93,854
6,461
232,585
101,988
179,677
179,677
244,771
66,194
1,655,464
987,386
683,660
(201,738)
2,361,603
1,677,843
592,434
89,789
27,945
566,079
5,132
13,580
9,007
4,093
55,865
12,306
1,320
11,669
3,281
28,600
986
5,000
26,355
84,657
14,365
2,564
279
43,860
10,155
1,555
14,283
**
**
**
$96,296
32,526
751,109
$99,725
107,917
65,304
393,902
5,000
213,550
1,422,879
886,398
$258,893
123,478
289,399
-
**
70,925
3,663
80,931
**
**
**
20,919
56,147
931,663
162,686
32,521
23,404
9,123
80,797
43,129
5,415
14,990
9,677
2,725
16,914
23,442
1,126
-
14,561
240,467
-
**
11,571
**
**
**
**
4,373
99,725
22,461
2,875
25,953
3,208
43,917
935
4,168
6,042
71
545
8,3.43
2,706
-
1,477,047
946,445
717,534
73,126
33,175
4,333
33,175
13,326
5,406
983,953
769,441
-
-
**
1,560,173
105,291
**
3,434
(85,781)
(51)
(832)
5,971
7,798
2,706
1,421,855
215,493
67,068
27,770
10,494
239,339
53,906
6,900
62,286
7,700
105,400
2,245
10,003
14,500
20,023
6,500
855,776
210,361
53,488
18,763
6,401
183,474
41,600
5,580
50,617
4,419
76,800
1,259
5,003
14,429
19,478
6,500
228,909
2,271,482
1,553,947
(73)
15,317
-
141,388
Pending Audit Report
**
79,621
(13,326)
(1,073)
10,400
214,510
2,361,603
12,772
**
$246,679
-
**
107,621
11,814
Other Changes In Fund Balance
Fund Balance at Beginning of Period
1994-95
Budget
-
46,446
(13,326)
4,994
1,692,061
-
N/A
-
N/A
180,326
180,326
N/A
180,326
N/A
$183,760
$94,546
N/A
$180,326
N/A
The Urban League of Portland
Selected Information - Substantially All Disclosures Required by
Generally Accepted Account Principles (GAAP) Are Not Included
Five Months Ending November 30, 1994
1. CASH
Cash held by the League as of November 30, 1994 is summarized as follows:
Unrestricted:
Operating
Cash stabiUzation fund (Board designated)
(Desired balance is $60,000)
Unrestricted Total
Restricted:
Expendable for restricted purposes
Stevenson trust account
Restricted Total
$7,812
43,013
50,825
10,170
13,823
23,993
$74,818
2. GRANTS
During the five month period ending November 30, 1994, the League recognized $40,000 in contributions
from the Meyer Memorial Trust. The League received $1 0,000 from US West.
3. MEMBERSHIP DUES
Membership dues represent all dues payments received through November 30, 1994 for the 1994-95 fiscal
year. For individuals, families, et al, $8,726 was received. For corporate, $66,345 was received.
Corporate amount is unadjusted for Annual Dinner and EOD.
4. INDIRECT COST RECOVERIES
Indirect cost recoveries relate to internal charges allocated to certain League programs for their share of
office rent and other facility and operational costs. An equivalent amount of revenue is recognized in the
unrestricted current fund.
5. SALARIES AND WAGES
Variances in salaries and wages are due to budgeted pay increases not being implemented and also to
vacancies in a few positions.
The Urban League of Portland
Selected Information - Substantially All Disclosures Required by
Generally Accepted Account Principles (GAAP) Are Not Included
Five Months Ending November 30, 1994
6. PROFESSIONAL FEES
We recently received a large invoice of $39,000 from Volunteers of America. This is a part of our contract
with Multnomah county. The billing was delayed in coming from VOA at no fault of the League's staff.
This accounts for a large part of the deficit.
7. OCCUPANCY
Occupancy expenses include costs related to office rent, garbage collection, utilities, real estate taxes,
various building supplies and other building operating costs. This category does not include the cash
outflow related to payments of principal to Mr. Eder on the League's outstanding lease obligation. These
costs are reflected as "reduction of capital lease obligation" on the Consolidated Statement of Support,
Revenue and Expenses and Changes in Fund Balance.
8. TRAVEL AND CONFERENCES
The accompanying financial statements include travel costs associated with staff attendance at the
National Conference.
9. INTEREST
Interest expense relates to the League's property lease. See the League's annual financial statements
and audit report for a more detailed presentation of the League's overall lease commitment.
10. DEPRECIATION
Depreciation of capital improvements and fixed assets are calculated on a straight line basis. Capital
improvements are being depreciated using a live often years and the fixed assets are using a life of
five years.
11. CEO SEARCH EXPENSES
This temporary account shows the direct costs incurred in connection with the League's CEO search.
The amount that has incurred to date in FY 1994-95 include costs associated with moving the League's
CEO to Portland.