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OThe Urban League of Portarid
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
2802600
MEMORANDUM
DATE:
JANEJARY 13, 1994
TO:
BOARD OF DIRECTORS
FROM:
GINAE, WOOD, CHAIR
SUBJECT:
RESCHEDULE BOARD MEETiNG AND RECRUITMENT UPDATE
Happy New Year! The January Board meeting has been rescheduled to 6:00 p.m. on
Friday, January 28, at the OAME Cascade Business Center, Conference Room, located at
4134 N. Vancouver. The only agenda item for this Board meeting will be to select the new
President and CEO---we will meet in Executive Session. The Executive Committee will make a
recommendation to the Board for discussion and final decision.
The Executive Committee continues to forge ahead with the search for the new President and
CEO. We have selected five applicants to interview over the telephone and will be making a
decision to conduct personal interviews with the top candidates.
The schedule for telephone interviews will take place during our regularly scheduled Board
meeting on Thursday, January 20. Each interview will be in 30 minute time slots starting
at 7:30 a.m. at the Portland State Office Building, located at 800 NE Oregon St., Room
120B (near the cafeteria). Board members are welcome to join us, however, you will not be
able to ask questions or participate in the discussion. The Executive Committee will select the
top candidates at the end of the telephone interviews.
The personal interviews will be conducted by the Executive Committee on Thursday,
January 27 starting at 9:00 a.m. with the final candidates. Interviews will take place at the
Urban League Administrative Office. Board members are welcome to join us, however, you
will not be able to ask questions or participate in the discussion. After each interview the
candidate will have an opportunity to meet with the Urban League staff.
Prior to the Board meeting, on January 28, a reception is planned from 4:30 - 6:00 p.m.
with key community leaders and partners with the Urban League Board of Directors. We
will give each finalist an opportunity to address this group and respond to a few questions. If you
have ideas or suggestions who should be invited please, forward those names to me as soon as
possible. My FAX number is 731-4227.
I hope each of you will make every effort to attend the schedule of activities related to the search
process. If you have questions or comments, please feel free to give me a call at 731-4671.
GEW:ms
MEMORANDUM
DATE:
JANUARY 13, 1994
TO:
BOARD OF DIRECTORS
FROM:
EXECUTIVE COMMITTEE
SUBJECT: BYLAWS AND LONG RANGE PLAN
Enclosed you will find copies of the final draft of the ByLaws and the Long Range Plan. The
Long Range Plan was approved during the December Board of Director's meeting. We will be
submitting the Long Range Plan, to the National Urban League which is a standard for all local
affiliates and a requirement for national affiliation.
This memo will serve as formal notification to Board members to ratify the final draft of the
ByLaws during the February 17, 1994 meeting of the Board of Directors. We are required under
Article XIV of our current ByLaws to send a two-weeks written notice of the meeting if the
purpose is to alter, amend, repeal or adopt the current ByLaws.
If you have comments or changes to the enclosed draft, please contact Duane Bosworth, Vice
Chair and Chair of the ByLaws Ad Hoc Committee. Any changes should be submitted in writing
no later than Tuesday, February 1 to:
Duane Bosworth
Davis Wright Tremaine
2300 First Interstate Tower
1300 SW. 5th Ave.
Portland, Oregon 97201
241-2300 (office) or 778-5299 (FAX)
The purpose for submitting your changes to the ByLaws in writing will insure they can be
incorporated with the final draft and mailed prior to the Board meeting.
The ByLaws and Long Range Plan are key documents for the Urban League to have in place as
we bring a new CEO and President on board. We congratulate all who have worked so diligently
to complete these very important and involved tasks. We are off to a good start this new year and
the exciting possibilities we have outlined in our long range plan will be challenging, Thanks for
all your support and conmiitment to the Urban League of Portland.
GEW:ms
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
DECEMBER 16, 1993
MINUTES
The Urban League of Portland's Board of Directors Meeting was called to order at 7:30
am. by Chair Gina Wood.
Members present: James Boehike, Louis Boston, Joan Brown-Kline, Faye Burch, Ed
DeWald, James Francesconi, Kevin Fuller, Laura Glosson, Elizabeth Kutza, Rita Lucas,
Judi Pitre, Peggy Ross, William Spivey, Gina Wood.
Members absent: Duane Bosworth, Rian Brown, Bryan Hicks, John Holley, Michael
Lewellen, Charu Nair-Manchanda, Terry Rogers, Bill Wyatt.
Staff Present: Cletus B. Moore, Jr. and Don Chalmers
APPROVAL OF MINUTES
Approved as written
MOTION MADE AND SECONDED TO ACCEPT THE MINUTES OF THE NOVEMBER
18, 1993 BOARD MEETING. THE MOTION PASSED.
REPORT FROM THE CHAIR
Letters of resignation from Ed Hardy and Ed DeWald were accepted with deep regrets.
Both have contributed immensely to the Urban League.
Acknowledge the invitation to the first graduation class of the Computer Training Center
on Tuesday, December 21, 1993 at 7:00 p.m. The key partners of this project are IBM
and Meyer Memorial Trust, they have made a three year commitment. Board members
are encouraged to attend, if schedules permit.
CBDMINDEC.931
Board of Directors
Minutes
December 16, 1993
Page 2
Update on Selection Process
December 10th deadline extended to January 3, 1994. Margaret Brooks of S. Brooks and
Associate informed me that there had been many calls within the last week, with regards
to the search. S. Brooks and Associates sent our 22 packets and received 6 applications
by the deadline. Due to the number of inquiries received, the Executive Committee, after
discussion, felt the need to extend the deadline. The search included notices being sent
to: Chronicles of Higher Education, Portland Observer, Skanner Newspaper, Black Social
Workers of National Assoc. of Black Social Workers, also the Association of NBA. They
have a "job posting" system which we have been able to utilize. The 113 Urban League
affiliates received a letter and complete packet to share within their locales. The
Executive Committee will meet January 5, 1994, to narrow the progress from that point.
Clarification was made that the Executive Committee will follow the process agreed upon,
in terms of interviewing. The extension will not impact the fees for S. Brooks and
Associates approved by the Board. January will be busy, with interviews and the
selection process; meeting schedules and times may be changed. We hope to give
ample notice so each board member can work it into his/her schedule. It is crucial that
everyone participates in the process.
Interim Director:
We have had a continuing contact with the community and things are working well. The
community is aware that the search is going on and that the process is within the agency.
We are working with each Committee Chairperson on a standardize monthly report form
for each Program Director.. This will provide a summary of information about what is
happening in the various areas, to be placed in the Board packet.
Operating Committee:
Spivev: The Operating Committee did not meet as a whole, however individual members
have met with the Interim Director.
Brown-Kline: Cletus and I discussed Urban League participation in "Year of the Family"
Dream Run". We participated, passing baton in front of the League - good relationship.
Kutza: Cletus and I have met and discussed our move to a new system of summarizing
the program operations for the month. A more standardize reporting system across
programs is needed. We must also decide what is the most relevant information for us,
in terms of the general programs. I will work with him and the Executive staff to devise
a form that will be more meaningful for us in terms of information from one committee to
DMINDEC.O3)
December 16, 1993
Page 3
Board of Directors
Minutes
another.
MOTION SECONDED AND PASSED TO ACCEPT INTERIM DIRECTOR AND
OPERATING COMMITTEE REPORT.
COMMITTEE REPORTS
ByLaws
Chairman Duane Bosworth - absent. Chairperson Gina Wood asked if there were
questions or discussions about any of the proposed Bylaw changes?
1)
Article VI - Board of Directors - Sec. 2. Election and Terms
of Office. Are we doing this? Yes.
2)
Article VI - Board of Directors - Sec. 6
Annual Meeting.
Clarification this refers to Annual Meeting of Board of Boards
to elect officers, not annual meeting of membership.
MOTION, SECONDED AND PASSED.
JANUARY.
TO HOLD THE ANNUAL MEETING IN
MOTION, SECOND AND PASSED. OFFICERS AND BOARD MEMBERS ARE
ELECTED AT ANNUAL MEETING. IN JANUARY AND THEIR TERMS BEGIN
FEBRUARY OF EACH YEAR.
MOTION SECOND AND PASSED. THE FIRST OFFICIAL ANNUAL MEETING UNDER
THE BYLAWS WILL BE JANUARY, 1995.
James Boehike - I make a motion that our first Annual Meeting under new Bylaws be
January, 1995 that we do not have an annual in 1994, but submit our slate of officers in
March, then change everything in 1995.
MOTION SECONDED AND PASSED
Other ByLaw changes will be discussed at a later meeting.
Finance/Personnel: Personnel policies and procedures need additional work. Polices
to be reviewed at the next Board meeting.
MOTION SECOND AND PASSED - No financial or budget or personnel decisions be
made until February meeting.
BDMINDEC.O31
Board of Directors
Minutes
December 16, 1993
Page 4
Community Relations/Advocacy
Seven very capable candidates submitted for EOD Award, narrowed to three: 1)
Edna Roberson - Community Activist; 2) Fred Stickel, Oregonian; 3) Ed Jensen - U.S.
Bank Co. - other candidates, Glickman, Greg Van Pelt, Ethel Simon McWilliams and
Norman Monroe.
MOTION SECOND AND PASSED TO ACCEPT COMMUNITY RELATIONS/ADVOCACY
COMMITTEES REPORT.
Fundraising
Chairman Liewellen absent. Announcement "Children Store" is open.
Meeting adjourned.
SUBMITTED BY:
APPROVED BY:
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
Secretary
Board of Directors
LBDMINDEC.931
URBAN LEAGUE OF PORTLAND
LONG RANGE PLAN
MISSION STATEMENT: The mission of the Urban League of Portland is to assist AfricanAmericans and others in the achievement of parity and economic self-sufficiency through
advocacy, community problem-solving, partnerships, and conducting programs designed to
strengthen the growth and development of individuals, families and communities.
The mission statement of the Urban League of Portland will be realized in the next 3 to 5 years
through the goals and objectives listed below.
I.
ORGANIZATIONAL DEVELOPMENT Responsibility of the Executive, Nominating,
Finance/Personnel Committees
Goal:
The Urban League of Portland will enhance its organizational capacity to
ensure stability and effectively achieve its mission.
Objectives:
1.
Develop a succession plan for the President & CEO. (Executive Committee)
a.
b.
c.
d.
e.
2.
Ongoing development of the Board of Directors. (Nominating Committee)
a.
b.
c.
d.
e.
3.
Institute and complete search for CEO position
Maintain information and follow up on final candidates over the next 3
years.
Develop career plan for management team (discuss and obtain concurrence
with team)
Identify and implement developmental program for that group.
Institute a local community list of candidates for CEO position.
Institute and maintain list of needed qualifications and skills of Board.
Institute and maintain list of qualifications and skills of existing Board
Members.
Compare and contrast--find missing elements.
Identify strengths/weaknesses of each Committee based on the above.
Formalize orientation process for incoming Board members.
Ongoing development of staff which includes elements of being a "good"
employer, e.g., salaries and fringe benefits, etc. (Personnel Committee; CEO)
a.
b.
Complete Urban League Personnel Policy Manual; obtain Board approval.
Complete orientation of policies with staff.
Urban League of Portland
Long Range Plan Final Draft (11-18-93 a)
c.
Develop staff compensation policy, including job descriptions; obtain
Board approval.
Communicate staff compensation policy to staff
e.
Develop career plan for each employee, including a review of job
descriptions
II.
PROGRAMS Responsibility of the Program and Planning Committee, and Advocacy
Committee
Goal:
The Urban League of Portland will offer programs relevant to the need of
African Americans and others in the community consistent with our
mission statement.
Objectives:
1,
Programs offered by the Urban League should reflect community needs and our
organizational value statement.
a.
Review mission statement and values statement against programs currently
offered by the Urban League.
b.
Develop criteria for evaluating the relevance of existing or proposed
c.
d.
e.
programs of the League.
Develop mechanisms to assess community need for programs.
Implement needs assessment mechanisms.
Integrate the advocacy goals for the League in all service delivery
programs.
2.
Programs offered by the League shall be of the highest quality.
a.
b.
c.
d.
Develop criteria to evaluate the effectiveness of programs offered by the
League.
Administer client satisfaction surveys in each program
Seek input on program performance from funding agency.
Design a data base on program performance that can be used for ongoing
monitoring.
2
Urban League of Portland
Long Range Plan - Final Draft (11-18-93 a)
2.
Establish annual events to be identified with Urban League of Portland.
a.
Publish annual report consistent with National Urban League's "Status of
Black America" for Portland.
VI. ADVOCACY Responsibility of the Community Relations/Advocacy Committee
The Urban League will take action on a broad range of issues and policies
Goal:
designed to effect change and improve the quality of life for African
Americans and other disenfranchised groups and individuals.
Objectives:
Empower constituents to understand and protect their rights.
a.
Assist agencies in their efforts to provide accessible and accountable
services so that clients will achieve self-sufficiency.
b.
Participate in problem solving situations that will result in improved
conditions for constituents.
2.
Educate and inform organizations and the general public about issues, policies and
practices that negatively impact our constituents and other disenfranchised groups
and individuals.
a.
b.
c.
3.
Conduct research and develop concept papers, positions, testimonies, etc.,
on issues pertinent to constituents.
Educate African Americans and others about existing and emerging issues
negatively impacting the quality of life and empower them to effect change.
Identify and define specific problems that the Urban League would like to
emphasize in order to bring about change.
Effect change in attitudes, policies, systems, institutions and social conditions
through problem solving and creating new alternatives and solutions.
a.
b.
Create and influence legislation.
Educate elected officials.
Approved by the Urban League of Portland Board of Directors December 16, 1993
5
URBAN IIEAGUE OF PORTLAND, INC.
BYLAWS (August l9l) 1fl
ARTICLE_I - NAME kND GEOGRAPHIC AREA
The name of this organization is the Urban League of Portland,
affiliated with the National Urban League, Inc., and
incorporated in the State of Oregon as a non-profit, non-partisan,
community service organization serving the State of Oregon.
Inc.,
ARTXCLE II - MISSION STATEMENT
The mission of the Urban League of Portland is to assist
African Americans and others in the achievement of parity and
economic self-sufficiency through advocacy, community problem
programs
designed
conducting
to
solving,
partnerships
and
strengthen the growth and developmrit of individuals, families and
communities.
ARTICLE III - NATTONAL AFFILIATION
The Urban League of Portland, Inc. as an affiliate of the
National Urban League, Inc., shall meet the responsibilities of an
affiliate as set forth in the document, National Urban League,
Terms of Affiliation, for Urban League affiliates.
ARTICLE_I.L - MEE.HIL
Any person subscribing to the goals of the Urban League of
Portland may become a member by paying annual dues to be determined
by the Board of Directors.
A member is entitled to vote and to
participate in an annual and/or special membership meetings.
ARTICLE V - MEETINGS OF THE CORPORATION
Section_I. Annual Meeting. The Annual Meeting of the members
of the organization shall be held at such place and at such time as
the Board of Directors may direct. MeIe ':ill be cleated to the
ppared by the Nominating Committee. Members may transact such
e-t1
business as may properly come before them.
Sect ipri 2.
Special Meetings.
Special meetings of the members
may be called at any time by the Board Chair or by order of the
Board of Directors or upon the written reqi.est of one-half of the
members or 25 members, whichever is the lesser number.
Section 3.
Notice of Meeting.
Notice of each annual meeting
starting time, place and purpose or purposes thereof shall be
-1(8/93)
served personally or by mail upon each member entitled to vote at
such meeting, not less than 1Oday, nor more than 30 days before
If mailed, such notice shall be addressed to each
such meeting.
member entitled to vote at his or her address as it appears on the
books and records of the Urban League-, unless anothor--ddref3-o 0113i1
have boon-fid-ed, in writing with 'tbe-B-eorotary -f the Urban Leagiic,
.i
£ A
. '' * ¼-.
dyo before ouch eeings.
.4* *'..
£
A A
Section 4. Agenda. The purpose for which the annual meeting
is held shall be in accord with the following agenda and order of
business:
Minutes of the previous meeting
Report' of the Treasurer
Report of the Chairperson
Report of the President
e) flcpot-o----the Nominations Committee
a)
b)
c)
d)
-f-)---knmtationo and elca4-ofmeithers of the boprd of direetorc
g-)-
Other business as specified in the notice of meeting
New business
Each member who is personally present
Section 5..
Voting.
shall be entitled to one vote at all meetings of the members.
Section 6.
Quorum.
For the purposes of the Annual Meeting or
any special meeting of members,
a quorum shall consist of 25
menthers or one-third of the membership, whichever is less.
ARTICLE VI - BOARD OF DIRECTORS
Section 1.
The board of Directors shall be
Membership.
diverse and shall represent a cross section of the community's
-ntcrct interests and leadership. They shall be members of the
Urban League, presented tote--mbe-rohip of the Uban Lcage of
Per-t1and at- its Annual Meeting.
The directors shall at all times
be divided into three groups so that the terms of one-third, or as
near thereto as practical, of the Board shall expire annually.
There shall be no less than 13 nor more than 25 elected Board
f o-vjoc of
f the 2ord hll e
three years. At least 15% of the Board shall be under thirty (30)
years of age at the time of their election..
Section 2. Election and Term of Office. Nominations shall be
made by the Nominating Committee hereinafter provided for.
Nominations may also be made by any ten members provided any such
nominations are in writing and delivered to the Secretary
five days-b-efore the meeting of the inciubero.
After serving two
at leaot
full three-year terms, at least one year must elapse before a
member is again eligible for election to the Board, except that a
-2(/93)
member elected as an officer to the Board, who has served two
consecutive three-year terms, may continue to serve on the Board
during the term of the office as provided in Article VII, Section 1
A Board member originally elected to fill an
of these bylaws.
unexpired term or for less than a full three-year term may be
elected to no more than two consecutive full three years in
addition to the original fractional term served.
The Board of Directors and Executive
tion 3.
Meetings,
Committee meetings shall be scheduled such that one rind/or r both
meet not less than monthly to conduct business of the Urban League.
Stion 4. Removal. Any member who is absent from three
consecutive meetings, without good cause as determined by the
Board, may be removed from office by a maioi*ty vote of the Board
after notice. Any member of the Board of Directors may be removed
for the incapacity to act or having engaged in conduct judged by
the Board to be injurious to the Leagueby vote of the Board of
Directors or by vote of the members at an Annual Meeting..
Special meetings of the Board
Section 5. Special Meetings.
shall be held at the call of the Board Chair or upon the written
The notice of
request of one-fourth of the members of the Board.
a special meeting shall specify the business to be considered at
such meeting and no other business may be conducted
The Annual Meeting of the
Annual Meeting.
Section 6.
Directors shall be held for the purpose of election of officers and
te transaction of such other business as may be appropriate. The
Section 7. Notice of Meeting. Notice of each meeting, other
than the Annual Meeting, stating the time, date and place thereof,
shall be given to each director by mailing the same to his/her last
known post office address at least three
(3)
days before the
meeting or by telephoning or telegraphing or delivering the same in
person at least three days before the meeting.
Section 8. Quorum. At any regular or special meeting of the
Board, one-third plus one of the Directors shall constitute a
The Board shall not act except by a vote of a majority of
quormn.
the Directors present constituting a quorum.
Section 9. Increase in the Number of Directors or Vacancies.
Any unfilled positions or vacancies among the directors by reason
inability to act or any other
of
death,
resignation or
unexpired portion of the
circumstances, hl1 ay be filled for
term by the Board of Directors at any meeting of the Board.
-3(S/93)
The duties and responsibilities of the Board of
Section 10.
Directors shall be:
a)
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
To establish policies and programs which are in accord with
guidelines established by the National Urban League.
To manage and control the property and affairs of the Urban
League of Portland, Inc.
To assume responsibilities for provid-ing for pbtaing the
adequate financing of the Urban League of Portland, Inc.
To engage a President, evaluate his/her performance or to
terminate his/her employment in accord with practices,
policies, and standards of the Urban League of Portland.
To adopt a budget for the Urban League of Portland.
To participate in periodic evaluations as to its program and
performance in terms of criteria established by the National
Urban League
and
other National
Urban League Manual
contractual
any
and
directives
and
communications
arrangements.
To provide continuity of relationship between affiliated and
the National Urban League.
To establish such standing and sub-committees as are necessary
to carry out the program of the Urban League.
To establish an orderly system of effective utilization of exboard members and other volunteers4
To establish an orderly system for the orientation and
training of all volunteers.
To appoint a delegate and alternate delegate to the National
Urban League Delegate Assembly, in accordance with procedure
established by the National Urban
League,
Inc.
and the
requirements outlined in Article VIII of these bylaws.
1)
To do such other things,
exercise such other rights and
discharge such other responsibilities as shall be necessary
and proper to the purpose of this corporation.
Section 11.
Consultation with National Urban League Trustees.
Members of the Board of Trustees of the National Urban League,
shall advise, consult and
Inc., to the extent practicable,
communicate with the Urban League of Portland if they reside in the
region in which the affiliate is located, and where feasible, upon
invitation of the Board of Directors of the Urban League of
Portland, may attend its meetings.
ARTICLE VII - OFFICERS
Section 1. Officers, The officers of the League, all of whom
shall be chosen from among the Directors, shall be Chairperson, one
or more Vice Chairpersons, a Secretary and a Treasurer, Immediate
Past Chairperson and such other officers as may from time to time
be elected by the Board of Directors.
-4(8/93)
Officers shall serve for one year and until their successors are
Officers shall not hold the same
elecited and have qualified.
office for more than three consecutive years.
The officers shall be elected by the
Election.
Section 2.
Board of Directors at its Annual Meeting, nominations having been
made' by the Nominating Committee and inajied to each Dirctor at
.east two (2) weeks before the Board's Annual Meeti. Nominations
may alec be made by any member of the Board of Directors present at
Vacancies may be filled or new offices created and.
the meeting.
filled at any meeting of the Board of Directors.
The Chairperson
The Chairperson of the Board.
$ection 3.
Urban
League of
shall have general charge of the affairs of the
Portland, shall preside at the meetings of the members and of the
Executive Committee and of the Board of Directors and shall perform
such other duties as are provided in these Bylaws, and in addition
thereto, as the Board of Directors may from time to time determine.
At the request of the
Vice Chairperson.
Secitlon 4.
Chairperson of the Board or in the event of his/her absence or
disability, the Vice Chairperson or one of the Vice-Chairpersons at
any time and from time to time, may perform any and all duties of
the Chairperson and shall have other powers and perform such other
duties as the Board of Directors may from time to time determine.
The performance of any' duty. of the Chairperson by a ViceChairperson, in accordance with the terms of this section, shall be
conclusive evidence of his/her power to act.
section 5. Secretary. The Secretary shall attend and review
the minutes of all meetings of the Board of Directors, Executive
He/She shall also
Committee and Annual Meetings of the League.
ensure that a record is maintained containing names, alphabetically
arranged, of all persons who are members of the Urban League,
showing their places of residence and shall, in general, perform
all the duties incident to the office of Secretary, arid shall have
sueh other duties as the
such other powers and pf-orms perfo
Board of Directors may from time to time determine.
The Treasurer shall render periodic
Secitin 6.
Treasurer.
financial statements to the Board of Directors and to the Executive
Committee, and such other reports and accounts of the financial
condition of the Urban League of Portland as may from time to time
be requested by the Executive Committee or the Board of Directors
and shall perform such other duties as are incident to the office
of Treasurer, and shall have such other powers and perform such
other duties as the Board of Directors may from time to time
Finrnee
The Treasurer shall serve as Chair of the
determine.
Finance/P s,on.ne Coitunittee.
-5(8/93)
Any officer elected or
Removal and Delegation.
SectiQn 7,
appointed by the Board of Directors shall be subjected to removal
by the Board at any time if, in the sole judgment of two-thirds of
the Board, such action is in the best interest of the Urban League.
In case of the removal of any officer or agent of the Urban League,
the Board of Directors may delegate the powers and duties of such
officer or agent to any other officer, agent or suitable person
selected by the Board, for such period as the Board may deem
proper, subject, however, to any limitations herein contained and.
only to the extent permitted by law.
Compensation. No officer or member of the Board
Section 8.
of Directors of the Urban League of Portland shall receive any
compensation for his/her service as an officer or member of the
Board.
Conflict of Interest and Conflict of Loyalties.
Section 9.
Persons h:ing who have a material financial interest in the tJrban
League,
the direction of its policies or its activities must
The Urban League also
declare each said conflict to the Board.
expects its Board members to be substantially free of conflicts of
loyalty which might color advice given, votes taken, or with which
might place the member in the position of acting to the detriment
of the Urban League's objectives.
ARTICLE VIII -DELEGATE MEMBERS.
The Urban Leagi.e of
Section 1.
The Delegate Assembly.
Portland, as an affiliate of the National Urban League, shall be
represented at the Delegate Assembly of the National Urban League
at its Annual Meeting, by a delegate member if funds are available.
StJn. Delegate Member. The delegate member shall be
appointed from among the members of the Board of Directors who are
not otherwise voting members of the National Urban League, Inc.
His/her appointment shall be certified in writing to the
credentials committee of the National Urban Leagil.e Board by an
authorized officer of the affiliate Board, as hereinafter provided.
The delegate member shall serve for one
full calendar year, from 3anuary 1st through December 1st for the
year designated.
Sectipn_.
Section 4.
Term.
Alternate Delegate.
The Board of Directors shall
appoint, at the same time and in the same manner, an alternate
delegate member, who shall serve in the absence of the delegate
member as the delegate member of the organization.
The delegate
Instruction of Delegate Member.
Section 5.
member and alternate delegate member must be fully informed and
instructed, so that they can properly represent the affiliate in
-6(8/93)
the deliberations of the National Urban League's Delegate Assembly
and its Regional Assemblies.
Section 6. Certification. An authorized officer of the Board
of the Urban League of Portland shall certify in writing to the
National- Urban League's Credentials Committee, the names of its
delegate and alternate delegate members prior to January 1st and
shall file with such certification, the written consents to serve
of the persons designated.
ARTICLE IX - COMMflTEES
Sectioni. Committee. In addition to such other committees
as the Board of Directors and the Executive Committee may fror time
to time authcDrize or appoint, there shall be the following regular
Personnel, Community Relations
committees: Executive1 Financer
arid Fund
Relations/.dy_ocacy, Program and Planning, Noininating
Raising. Al-i committees are accountable to the Board of Directors
are
t
-7(8/9 3)
5.
The Executive Committee
Executive Committee.
SeQtion
The
shall be composed of the officers and all committee chairs.
Executive Committee shall act for the Board of Directors during the
interim between Board meetings.
Meetings of the Executive
Committee shall be called by the Chairperson of the Board, who
shall be the chairperson of the Executive Committee, at any time
deemed necessary.
6.
S&ction
Nominating Committee. The Nominating Committee
shall be a standing committee consisting of the two members from
the membership-at-large and other board members, all appointed by
the Chairperson of the Board of Directors.
The chair of the
Nominating Committee may not be a current officer of the Board of
Directors, nor shall he/she be eligible for nomination for any
office during the succeeding year.
Nccting-- The duties of the Nominating Committee shall be to:
-8(8/93)
1)
Maintain a current list of potential candidates to insure the
best possible slate of directors for the Urban League of
Portland.
2)
a)
Present aslate--te the Armual Meeting which will inelude
4cmbcrs
j
of the Board of
b) kier of the Nominating Comninit-t-e
alternate delegates to the atienal Uan League
Present candidates for off icer
Dire.ctors
e) Delegate and
efercncc
Vacancies occurring on the Board of Directors etwecn Armul
Meeting-ot thc inethero-- shall be filled by election by the $Oard
fren a slato-inthmitted by th Neminating Ceittee te the Board c-ff the- Board -nay p-etition tho Neinating
Diroctor.--F-ivo mether
Conmittee to ponoider -the name or nanec -for neination--
-- -----
SeOtion 7. Fie/Personne Dutico--and Rcponib1litic
Comrnittc-co. E&ecutivc Connittee: The Ecouive Comtumittcc
4-plzwc of-the Board when
B3ecutive Cpitt
of
siall ae-t
the ufl Boa-rd jonot in oeooion.- The
shall have the author-ity t-o take action o-al-
-9,(8/93)
-Finnec Committee: This committee is to assist the President in
Todo
developing a rcliotic budget forforpresenting
the organization.
the
budget
to the
develop the approach and procedure
The
Committee
will
monitor
the
Urban
United Way Allocations Panel.
Board
to
the
report
League's financial performance and
Sectio_
Frogran and Planning Conunittee
This committee
shall review and keep up-dated the strategic plan for the Urban
League and in consultation with the President, make appropriate
recommendations to the Board of Directors concerning the cessation,
or expansion of program. activities; keep ite1f informed of
appropriately
coitununity problems which the Urban League might
make
address and in consultation with the President,.
the
Urban
recommendations to the Board of Directors for action by
take the leadership role to assist
League in new program areas;
the President, officers and other committees of the Urban League in
formulating annual organizational and programmatic plans.
Section 9. Community fll-ation elation.s/Advocacy Committee: This
committee shall ensure that mechanisms are in place to keep the
public informed regarding the functions of the Urban League and to
promote a favorable public recognition. Priority task is to
develop a marketing plan, inclusive of reviewing and recommending
update/changes in brochures. Long-term task to focus on updating
visual presentation
on agoncy.
Fund Raising Committee: This committee shall
Section l
develop and implement a comprehensive annual and oapita fund
raising plan.
- 10 (8/93)
of any eemitee eeep the Neiuinat4-ng
ittc Chair nd the Board.
lcd by the CiQir, th
Vaeaneies in the einbe-'hIp of the Noin±natIefl
filled y the C-haipersefl e' the ead.
iiitiw
Cetimitte
lw!1wwiii1UiTfl
eause miutes to be )ept of
n;tee.- The Exeeutive Ceittee sha
of
eq
inutes shall be subTaitted te-t
its ineettng, whieh
ARTICLE X -.A'FILTATE IRESIDENT
section 1. certification. The Urban League of Portland shall
appoint its Affiliate President only from among the nominees who
shall have been certified by the National Urban League as meeting
its standards.
Continued certification by the National Urban League of an
Affiliate President will be determined on the basis of periodic
evaluations jointly conducted by the National Urban League and the
affiliate. In no case shall the Affiliate President be decertifieci
without the approval of the affiliate's Board of Directors.
Affiliate president shall be the chief
Duties.
ection_2
administrator of the Urban League and shall have the duties of
implementing the directives, decisions and policies of the board of
Directors pertaining to administration, personnel, programming,
financing, public relations and shall generally promote, coordinate
and supervise the programs of the League. The Affiliate President
shall be responsible for the selection and. the performance of
staff.
The Affiliate President shall serve at the pleasure of the Board,
upon such terms in writing as the Board may determine at that ti:rne
of his/her appointment and from time to time thereinafter.
The Affiliate President shall not be a member of the Board of
Directors during their his or
service as Affiliate President.
- 11 (8/93)
TICLEXI
ATJXILIARYGc(OUPS
The policies and programs of all auxiliary groups, such as guilds
and neighborhood groups that are under the auspices of the Urban
League shall be consistent with the objectives and programs of the
Urban League.
ARTICLE XII -ARLIAMENTARY AUTHORITY
The rules contained in Robert's "Rule of Order" shall govern this
Urban League in all cases in which they are not inconsistent with
the Bylaws of the National Urban League.
ARTXCLE XIII - MISCELLANEOUS
Section 1. Fiscal year. The fiscal year of the Urban League
of Portland shall be July 1 to June 30.
Section 2.
Audit.
Financial transactions of the Urban League
of Portland and its books and, accounts shall be audited by an
independent certified public accountant or firm of certified public
accountants selected by the Board of iDirectors annually.
All checks, drafts and orders for the
payment of money of the Urban League shall be signed by such
officers or agents, with such number of signatures as the oard of
Directors or the Executive Conunittee may specify by resolution.
Section 3.
Checks.
The Board of Directors may require any
Bond.
Seption 4.
officer, agent or employee of the Urban League to give a bond for
the faithful discharge of his/her duties in such amount and with
such surety or sureties as it shall determine.
These Bylaws shall conform to the
Conformance.
Section 5.
substantive provisions of the Bylaws of the National Urban League,
Inc. and in any event, shall not conflict with such Bylaws.
ARTICLE XIV - BYLAWS
The power to alter, amend or repeal these Bylaws or to adopt new
vote 23r of
Bylaws, is vested in the Board of Directors, by a
the directors present and voting at any regular or special meeting
of the Board of Directors, provided the meeting was been properly
called, a quorum is present and a two-week written notice of the
meeting has been sent stating that one of the purposes of the
as the case
e Bylaw
meeting is to alter, amend, repeal or adopt
may be.
ARTICLE XV - DISSOLUTJON
- 12 (8/93)
corporation, all of the remaining assets
Upon dissolution of the
organization which is exenpt frcm
hal1 be distributed to another
of Section 501(c) (3-) of the
inconie tax under the provisions
Internal Revenue Code.
,n:\uers\bOSWd\Urbafl\bYW0
ywsO1 .t
13
(8/93)
This rec11ind draft, generated by CoinpareRite - The Instant
Redliner, shows the differences between M:\USERS\BOSWD\URBAN\BYLAWS.DOC
original document
and revised document; N: \USERS\BOSWD\tJRBAN\BYLAWSO1 DOC
;
Deletions appear as struck-through text
Additions appear as double underlined text
14 (8/93)
QThe Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX(503)281-2612
(503)280-2600
January 18, 1994
The Board of Directors
Urban League of Portland
Dear Members of the Board:
Presented here are December, 1993, Combined Balance Sheet, Statement of Revenue and
Expense and Changes in Fund Balances Report, and the Comparative Statement of Support
Revenue & Expense History (Fiscal years 1992 & 1993) for the Urban League of Portland.
Please note in the Comparative Statement of Support Revenue & Expense History that the
line items headed "Special Events" represents gross funds raised in revenues and cost in
expenses for each year.
These reports are for management use only and are unaudited. These reports do present
fairly the actual revenues and expenses for the period except as noted in financial
statements.
Though it is not shown in these combined financial reports, separate accounts are
maintained for each fund to ensure the observance of limitations and restrictions placed on
the use of resources available to the League. These accounts are maintained in accordance
with the principles of fund accounting. The staff, in cooperation with the Finance
Committee, is continually working towards developing uniform standards on special
projects and accountability for restricted contributions.
SPECIAL NOTES: Explanatory notes and comments accompany the financial statements
to clarify the statements and enhance the fairness of their presentations. These notes are an
integral part of the statement.
If you have any questions regarding these reports, please give me a call before the Board
meeting.
Respectfully submitted
C.Mor
Vice President, Finance & Administration
A NATIONAL
URBAN LEAGUE
AFFILIATE
(Pile: Boerd Nov.93)
A United Way
Agency
The Urban League of Portland
Consoildated Balance Sheet
December 31, 1993
(See Accompanying Accountant's Compilation Report)
Current Funds
Restricted
Unrestricted
IASSETS
Land, building
and equipment
fund
Custodian
Total
Fund
I
CURRENT ASSETS:
Cash (note 1)
$2,912
Investments
$13,640
$129,656
-
-
$2,912
$12,089
-
$12,089
Accounts receivable
-
Interfund receivable (payable)
($4,059)
$4,059
$104,777
$23,560
Total Current Assets:
$2,680
$7,412
$105,924
$0
-
$2,680
$13,640
$144,657
-
$719,476
PROPERTY AND EQUIPMENT:
Land, buildings and equipment, net
-
$719,476
Land held for resale
-
$1,000
$1,000
$0
$0
$720,476
$0
$720,476
$104,777
$23,560
$723,156
$13,640
$865,133
Accounts payable and accrued liabilities
$95,958
$15,481
-
$111,439
Capital lease obligations payable
-
-
-
$517,096
$3,750
Total property and equipment
TOTAL ASSETS
ILIABILITIES AND FUND BALANCES
I
$3,750
Deferred revenue
Funds held on behalf of others
TOTAL LIABILITIES
FUND BALANCES
TOTAL LIABILITIES AND
FUND BALANCES
-
-
$517,096
-
-
-
-
-
$13,640
$13,640
$99,708
$15,481
$517,096
$13,640
$645,925
$5,069
$8,079
$206,060
$0
$219,208
$104,777
$23,560
$723,156
$13,640
$865,133
The Urban League of Portland
Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balances
For the Six-Month Period Ended December 31, 1993
(See Accompanying Accountant's Compilation Report)
Land, building
and equipment
fund
Current Funds
Restricted
Unrestricted
ISUPPORT
TOtal
k
Contributions (note2)
$20,695
$52,790
$73,485
Special events (note 3)
$37,202
$3,670
$40,872
United Way allocation
$127,790
$397,908
Federal, state and local grants
Total Public Support:
IREVENUE
$127,790
-
$185,687
$454,368
$397,908
-
$0
$640,055
I
Membership Dues
$80,480
Investment Income
$1812
$80,480
$1,879
$67
Rental Income
$28,500
$28,500
Indirect cost recoveries (note 5)
$40,128
$40,128
$10,605
$7,531
$3,074
Total revenue:
$158,451
$3,141
$0
$161,592
Total support and revenue:
$344,138
$457,509
$0
$801,647
Program Services
$125,821
$465,737
Supporting Services
$186,890
-
$50,668
$237,558
Total Expenses:
$312,711
$465,737
$50,668
$829,116
Other
(EXPENSES:
I
EXCESS OF SUPPORT AND REVENUE
OVER EXPENSES:
FUND BALANCES AT BEGINNING OF YEAR:
OTHER CHANGES IN FUND BALANCES:
$591,558
$31,427
($8,228)
($50,668)
($27,469)
$2,374
$10,087
$234,218
$246,679
($19,692)
($19,692)
(Reduction of capital lease obligations)
(FUND BALANCES AT END OF YEAR:
$14,109
$1,859
$163,858
$219,210
The Urban League of Portland
Comparative Statement of Support, Revenue and Expanses
and Changes in Fund Balance
Fiscal Years 1992 Through 1994
(See Accompanying Accountant's Compilation Report)
ISUPPORT:
Total Support:
Actual
$222,583
$114,126
$121,672
$800,200
$258,893
$123,478
$289,399
$751,109
$134,036
$30,000
$126,316
$389,010
$127,790
$40,873
$148,485
$322,908
($6,246)
$10,873
$22,169
($66,102)
$261,826
$150,000
$177,632
$778,020
$134,036
$109,127
$1,258,581
$1,422,879
$679,362
$640056
($39,306)
$1,367,478
$727,422
$25,970
$3,721
$88,181
$0
$0
$0
$70,925
$3,663
$80,931
$0
$20,919
$56,147
$60,000
$0
$42,267
$0
$0
$0
$80,480
$1,879
$28,500
$40,128
$10,604
$0
$20,480
$1,879
($13,767)
$40,128
$10,604
$0
$60,000
$0
$84,534
$0
$0
$0
($20,480)
($1,879)
$56,034
($40,128)
($10,604)
$0
$117,872
$232,585
$102,267
$161,591
$59,324
$144,534
($17,057)
$1,376,453
$1,655,464
$781,629
$801,647
$20,018
$1,512,012
$887,662
$132,783
$56,036
$23,385
$8,419
$77,489
$8,574
$29,029
$4,643
$55,587
$11,317
$4,500
$17,876
$21,202
$679
$931,663
$162,686
$32,521
$23,404
$9,123
$80,797
$43,129
$5,415
$14,990
$9,677
$107,521
$11,814
$2,725
$16,914
$23,442
$1,126
$487,922
$31,742
$14,595
$12,180
$4,637
$72,704
$17,234
$2,104
$10,468
$1,325
$36,585
$6,480
$100
$8,364
$18,000
$0
$501,165
$30,387
$28,173
$12,617
$4,281
$85,018
$31,434
$2,366
$16,430
$2,913
$27,615
$6,244
$1,500
$7,929
$20,149
$0
($13,243)
$1,355
($13,578)
($437)
$356
($12,314)
($14,200)
($262)
($5,962)
($1,588)
$8,970
$236
($1,400)
$435
($2,149)
$0
$975,844
$63,483
$29,189
$24,359
$9,274
$145,407
$34,468
$5,050
$25,122
$2,650
$73,170
$12,960
$200
$16,728
$29,920
$0
$474,679
$33,096
$1,016
$11,742
$4,993
$60,389
$3,034
$2,684
$8,692
($263)
$45,555
$6,716
($1,300)
$8,799
$9,771
$0
$1,373,004
$1,477,047
$724440
$778,221
($53,781)
$1,447,824
$669,603
$60,021
$0
$73,126
$0
$32,094
$0
$47,849
$3,046
($15,755)
($3,046)
$64,188
$0
$1,433,025
$1,550,173
$756,534
$829,116
($72,582)
$1,512,012
($56,572)
$105,291
$25,095
($27,469)
($52,564)
$0
N/A
$184
$0
$0
$0
$0
N/A
$197,776
$141,388
$246,679
$246,679
N/A
$246,679
N/A
$141,388
$246,679
$271,774
$219,210
N/A
$246,679
N/A
Actual
Budget
Variance
1993-94
Budget
$29,147-
$455,112
I
Membership dues (note 4)
Investment Income
Rental income (note 16)
Indirect cost recoveries (note 5)
Other
Unfunded revenue
Total Revenue:
Total Support and revenue:
IEXPENSES:
1992-93
Actual
I
United Way allocation
Special Events (noto3)
Contributions /Grants (note 2)
Federal, State, and local grants (note 15)
IREVENUE:
Remaining
Budget
1991-92
$710,365
I
Salaries, benefits, and taxes (note 6)
Professional Services
Supplies (note 7)
Telephone
Postage and shipping
Occupancy (building and grounds)(noles 5 and 8)
Rental and maintenance of Equipment (note 9)
Printing, artwork, publications, ect.
Travel and transportation (note 10)
Conferences, conventions, meetings (note 10)
Special events (nole3)
Membership dues
Awards and grants (note 12)
Interest (note 11)
Insurance
Other expenses
$33823
Total expenses before depreciation:
Depreciation of building and equipment (note 12)
CEO search expense (note 13)
Total Expenses
EXCESS (DEFICIENCY) OF SUPPORT
AND REVENUE OVER EXPENSES
OTHERCHANGESINFUNDBALANCES:
FUND BALANCES AT BEGINNING OF PERIOD
IFUND BALANCES AT END OF PERIOD
I
$16,339
($3,046)
$682,896
THE URBAN LEAGUE OF PORTLAND
Selected Information--Substantially All Disclosures Required by
Generally Accepted Accounting Principals (GAAP) Are Not Included
December 31, 1993
1. CASH
Cash held by the League at December 31, 1993 is summarized as follows:
Unrestricted:
Operating
Cash stabilization fund (Board designated)
Unrestricted Total:
$41,865
$60,000
$101,865
Restricted:
Expendable for restricted purposes
Stevenson trust account
Restricted Total:
$14,151
$13,640
$27,791
Grand Total:
2.
$129,656
CONTRIBUTIONS
During the six-month period ended December 31, 1993, the League recognized $75000 in contributions from the Meyer
Memorial Trust.
3. SPECIAL EVENTS
The following summarizes the League's special fund-raising events as of December 30, 1993:
Support
Annual Dinner
Career Day
Other
4.
Expenses
Net
$34,293
$3,670
$2,909
$25,504
$1,822
$8,789
$3,670
$1,087
$40,872
$27,326
$13,546
-
MEMBERSHIP DUES
Membership dues represent all dues payments received through December 31, 1993 for the 1993-94 fiscal year. In
addition, because the 1993-94 membership campaign has concluded, the reader will note that the year-to date budget and
the annual budget for this revenue category are equal at December 31, 1993.
5.
INDIRECT COST RECOVERIES
Indirect cost recoveries relate to internal charges allocated to certain League programs for their share of office rent and
other facility and operational costs. An equivalent amount of revenue is recognized in the unrestricted current fund.
6.
SALARIES AND WAGES
Salaries include costs associated with the Key Bank project and the Extended Divergence program.
Salaries were anticipated to be over budget during the first six months of this fiscal year. Scheduled
reductions will take place in the third quarter of the fiscal year. Budget and actual should begin
to come closer together. No provisions have been made to fund these cuts, The major area
affected is support in administration and employment.
7.
SUPPLIES
The accompanying financial statements include certain supply and other costs related to the
start-up of the Street Academy and the Computer Training Center, and the upgrade of other
League computer equipment to accommodate new programs.
THE URBAN LEAGUE OF PORTLAND
Selected Information, Continued
8. OCCUPANCY
Occupancy expenses include costs related to office rent, garbage collection, utilities, real estate taxes, and various
building supplies and other building operating costs. This category does not include the cast outflow related to
payments of principal to Mr. Eder on the League's outstanding lease obligations. These costs are reflected as
"reduction of capital lease obligations" on the Consolidated Statement of Support, Revenue, and Expenses and Changes
in Fund Balances.
Note that certain 1991-92 occupancy costs and other amounts presented herein have been reclassified to conform to the
1992-93 and 1993-94 presentations.
9. RENTAL AND MAINTENANCE OF EQUIPMENT
Rental and maintenance costs for the six-month period ended December 31, 1993 are summarized as follows:
Computer network maintenance
Other equipment supplies, rental, and maintenance costs
$7,393
$24,040
IQIli
$31,433
10. TRAVEL AND CONFERENCES
The accompanying financial statements include travel costs associated with staff attendance at the National
Conference. In addition, the variance noted is partially due to unscheduled major maintenance and repairs for the
Senior Services van and insurance for the new Tn-met van for Seniors'.
11. INTEREST
Interest expense relates to the League's property leases. See the League's annual financial statements and audit report
for a more detailed presentation of the League's overall lease commitments.
12. AWARDS AND GRANTS
The variance in this category is due to scholarships awarded by the League in fiscal 1993, but not paid to the recipients
until the current fiscal year.
13. DEPRECIATION
Depreciation of certian capital lease improvements completed in the final quarter of fiscal 1993 were not contemplated
when the fiscal 1994 budget was adopted, Accordingly, the variance noted is due to the depreciation of these items.
14. CEO SEARCH EXPENSES
This is a new account. Direct costs incurred in connection with the League's CEO search are not cosidered a part of
routine operations and are, therefore, segregated from general operating expenses.
15. BUDGET REVISION
The budget in the "Comparative Statement" is revised, It reflects a $202,800 increase for "Street
Academy" and $1 7,500 for the "Parent Enrichment Program".
16. RENTAL INCOME
Rental income is behind in comparison to last year. Because A.M.A. has reopened their facilities
they have ended the subleasing of 4 units from the Urban League for their homeless program.
Also, we lost an immaterial commercial account that previsously rented a small storage area.
Vancant units have been upgraded and are being put back into service. An increase in
revenues is expected.
(Th
\\
//
The Urban League of Porfiand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
280-2600
%:m The Urban League of Porfiand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
i/I
I II7..
1 XI)
01 1
S1 II
THURSDAY, FEBRUARY 17, 1994
7:30 A.M.
E. SHELTON BILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUE
AFFILIATE
A UUd 'ii y
Ancur V
/
(503) 280-2600
OREGONIANS_________
__________TO MAINTAIN COMMUNITY STANDARDS
Citizens, Workers, and Employers Dedicated to Preserving Oregon Prevailing Wage Law
February 8, 1994
Ms. Terry Ann Rogers
The Urban League of Portland
10 N. Russell
Portland, Oregon 97227
Dear Ms. Rogers,
As unbelievable as it might seem, the campaign season has already begun in
Oregon and voters will be asked to make decisions on several very important issues
this fall. One such issue may be the possible repeal of the state's prevailing wage laws.
Also known as the "little Davis-Bacon Act," Oregon's prevailing wage laws establish the
rate of pay for construction workers on publicly funded projects. The law serves as a
bellwether for safe work practices, equal employment opportunities, health benefits
offered to workers and family wage pay rates throughout the state.
However, a movement to repeal Oregon's prevailing wage laws has been
launched by the Associated Builders and Contractors and the National Federation of
Independent Businesses. These organizations have attempted to inflame the public by
recklessly claiming these laws cause inflated construction costs and only benefit labor
unions. Further, the materials these organizations are distributing imply the federal
Davis-Bacon Act was enacted to prevent minorities from winning public works
contracts. Nothing could be further from the truth!
Oregonians to Maintain Community Standards is a non-profit organization
dedicated to promoting fair pay and safe labor practices in Oregon. Our mission is to
protect hard-working Oregonians against selfish and unfair attacks upon their family
wage jobs. This is an issue of importance to the Urban League because of those it
represents.
We believe fair pay for family wage jobs and equal employment opportunities
are the foundation of a healthy economy. In fact, community standards for families -.
living throughout Oregon have always been based upon workers being paid fairly for
their hard work.
Ron Paul, Executive Director
2215 SE Division, Portland, Oregon 97202
650-0030
Steve Middleton, Treasurer
Terry Ann Rogers
February 8, 1994
Page 2
Though a small group of special interest organizations are attempting to destroy
family wage jobs in Oregon, we are working hard to prevent the repeal of the
prevailing wage laws in this state. We are seeking the support of other organizations
which promote fair pay and equal employment opportunity and would very much like
to have the support of the Urban League. We know we have a tough fight ahead of us
and hope you will join us in our efforts to maintain safe work practices and fair pay
here in Portland and throughout Oregon.
We have enclosed copies of some of the information distributed recently by the
Committee to Cut Government Waste. These were obtained from an individual who
was paid to gather signatures to place the initiative on the November 1994 ballot. The
second enclosure is a flyer our Committee has also distributed as a factual rebuttal to
the absurd claims of those who want to repeal Oregon's "little Davis-Bacon."
Please look over the information and offer our letter to the Board of Directors for
consideration. We would be happy to discuss this in person or meet with any
representative of the Urban League. Thank you for your consideration and we look
forward to hearing from you soon.
Sincerely,
(JALQ
Ron Paul
Executive Director
Enclosures
13 '94 12 31
JPr'1
FROM COL PPC BLDG TRDES
PPGE
2
Repeagt!
WAQMTEE
REPEAL
LITTLE DAVIS-BACON
FACT ShEET
'What is X4ttIe Davis-Bacon?
..
9.
'A.
Fhe federal Davis-Bacon Act" was passed in 1931 to
pcvnt Africai Americans from entering the cornpeUuve
:
.
'niarl<et for federal public works construction proJeta.
: 'rheiaw
requed that all contractors working on federal
..projcts ay prevailing/union wages. Shortly a construction
rmost states
pas.ed similar legislation governing state public wOr1s
construction and these acts were dubbed "Little Dav1sBacon"
passed Its Little Davis-Bacon after the Federal Davis.
Bconwas psed and though union cmployrnentaccOunts for
Only 17.5% of the state's entire construction workiorce, afl
gOvernment public works contracts for building or mant.aIning
chools, roc1s, sewer lines, ports, bridges and buildings require
:ctraor8..pay thclr employees prvaii[ng/union wages, regardless
'of what the private market
wage Is
Wiiy was Little Davis-Bacon enacted?
Q.
iA.
Racial
discrimination. In 1931, Congressman Robert macon
New York Introduced legislation after a African American
of
:thrttrtor*ori a bid to build a Federal hospital UBacon's.Lon
".
1and district The legislation was In response to brganized
Labor's complaint that "colored labor Is being brought In to
'
-. drnoraJJze wage rates." (BUL Oreerz, .PrestcLcat of Artzertcczn
F'edratoa of Labor)
9.
A.
What Is the impact of Little Davis-Bacon Wage rates in
the State of Oregon?
'The hnpaci Is
cessive laboi costs passed on to the taxpayers4
The Little Davis-Bacon Act protects public works contractors
from
the rigors of the competitive market by fixing labor costs
get the benefit of competition or the efftclencles
of the private rbarket where more than Si 5 bllilon in annual
'pbUc works construction arid maintenance dollars are Spent.
.Txpayers donot
.
1EPEAL LITTLE-DAVIS BACON
Aucrin2
p.-iid tot by Cut CQyernmn Wmte Commiee
121lSTATSTRET
SUITE22I R SA.EM.OEGON173Ot.
r
-
--
O1 COL PC ELDG TRDE5
JPN 13
PAGE.
//vI
What Are the $pecic Cost Impacts
of LittLe Davis-
9,
Bacoizi
'the tate of Louisiana repealed its Little
Dav1s-acon Act In
1988 and Immediately saved $14 million
In highway construction
costs, W1en the state of MaLylarld studied
the impact of Its Little
Davs.Bacøn Act, It found that the Act added
15 percent to the
-
.1
8tate'
total c&istruetlori budget.
Who supports repeal of Little Davis..Bacon?
9.
A.
The state's largest
newspaper, The OregonIan, has called for the
Acts re-peal as a measure of cutting excessive
government waste.,
The state's largest small bus1ries lobby,
the National Federation of
ThIDendent Bts1ness (NPIB) supports repeal as doe.s the
AsocIatcd Bulziers & Contractors (ABC), the
Oregon State
the Independent lectrLcal .ContraGtors
.:pfrg0n and.a growing number of Interests serlou$
about cutting
etceSslve government bureaucracy and waste,
Who Opposes Repeal?
9,
Big labor unions, The lr2flated wage
structure and the statca
willingness to accept union negotiated
wages as 'prvaiflng" all
works to the advantage of large labor unions
Unions are receiving
preferential treatment at the expense of state
taxpayers1.
-
Wbo beneflt by repealing Little Davis-Bacon?
'
Q.
-
A.
Taxpayers Repeal of Little Davis-Bacon will restore
the truecompetitive nature of construction contracting and
allow taxpayers
t.get fair value for their Investment In public works 'col
truct1oi...
'Recently, Salem voters approved a 96 million
bond levy to build
aeccn new grade and middle schools. It Is estimated; that
j'
Were It,
iOt for the Little Davis-Bacon Act, eight schools could
be butit for
the the $96 million.
I
Gi GoVernnlezU WZSCI CoinmWee will submL 66,771 vaUd
jujjJbrtM Ntcrnbj 94' a1eiLo1i. ThLs s a satutôry,
a
.. '':'
.
.'
:
:'
11
LgnaWre by Jtdy
:'.
'..
s:'"
-
194 o
IT'S IMPORTANT YOU KNOW THE
TRUTH ABOUT "LITTLE DAVIS-BACON"
DON'T BE FOOLED!
Repealing Oregon's "prevailing wage" laws won't fund new
schools or reduce your taxes.
A small group of Oregon business interests claim that repealing this law would save
taxpayers money and drive down the costs of construction in Oregon. The FACT is, those
who want to repeal "little Davis-Bacon" have everything to gain by paying their employees
minimum wages to do the jobs of highly skilled construction workers.
And, that's not all...
THEIR LIE... "the impact is excessive labor costs passed on to the taxpayers."
THE TRUTH: Oregon's prevailing wage laws establish a fair and reasonable wage which is
comparable to what other employees performing the same work would be paid. Excessive
labor costs are the result of poor managementby business owners. Repealing this law would
simply allow some unscrupulous construction contractors to make more money at the
expense of Oregon workers.
THEIR LIE... "unions are receiving preferential treatment at the expense of taxpayers."
TIlE TRUTH: All workers, regardless of their race, age, sex, or national origin, both
union and non-union, receive the prevailing wage for public construction projects. That's the
intent of "little Davis-Bacon." The law also provides for training and apprenticeship
programs, as well as health care benefits; things Oregon families want and need. And, these
benefits are not currently paid for by your taxes!
TJ.IEIR LIE... Repealing "little Davis-Bacon" will cut construction costs and save tax
dollars which can be used for schools.
THE TRUTH: There are absolutely no studies that show reducing wages will cut labor
costs and save taxpayers money. In fact, there is no language in the repeal that would
dedicate "saved" tax dollars to schools or any other state program.
DON'T SiGN THE PETiTION TO REPEAL "LiTTLE DAViS-BACON"
Printed by Oregonians to Maintain Community Standards
URBAN LEAGUE GUILD OF PORTLAND
MINUTES
February 9, 1994
Attending:
Odessa Hendrix, Sonja Hendrix, Megan McMorran, Helloise
Hill, Margaret Greene, LaVerne Brown, Brenda Sherman-Sanders, Gloria
James, Alene Grice, Carol Acquino, Janice Booker, Mike Pullen, Olga
Talley, Thelma Golden.
Those attending introduced themselves.
The minutes of the January meeting were accepted with the change from
"Peggy" to "Judy", in the third paragraph.
Megan McMorran of the Portland Arts and Lectures described their program
They are
for bringing in guest artists as a benefit for organizations.
interested in forming a relationship with the Urban League.
We would suggest possible people to bring to Portland. Arts and
Lectures can find space at a good price, and will work with us on other
arrangements. No up-front money is required, but we are expected to
find someone to underwrite the speaker's fee. It usually requires 6-9
months to arrange an event. Peggy said we are very interested-in a
partnership with Portland Arts and Lectures, and asked members to
brain-storm names of people we would like to bring to Portland.
Carol Aquino gave the report. (Copy attached.)
ThEASURER'S REPORT:
Peggy suggested we keep as much money as possible in our interest paying
savings account, instead of checking.
REPORTS FROM COMMITTEES:
Brenda is collecting names of newcomers who can be
Welcome newcomers;
contacted with information about the Urban League. She would like more
name from members.
Historian: Alene Grice is reviewing and collecting information about
the organization.
Alene is planning meetings in people's homes, and will bring a
draft of her plan to the next meeting. Helloise Hill will have a luncheon
in her home for members.
Program:
Peggy complimented Alene on the very nice luncheon for Miss Black USA.
She also suggested that pictures be taken at events for our scrapbook.
Courtesy: Janice has sent a plant to Pat Warren, and cards to other
members who have been ill.
Membership: Odessa asked members to think of names to put on a mailing
list for invitations to join the Guild.
Fund-raising:
event.
Pat announced that Faye is working on a mystery theatre
REPORT FROM MIKE PULLEN:
The Art Museum event is scheduled for May 14th. Tickets will be $25,
and include admission to the whole museum, a lecture by Rosalind Walker
at 7 pin, followed by a buffet, music, and dancing.
The Museum and the Guild will divide the proceeds 50-50, as well as the
tasks necessary to put the event on. The Museum will do the mailing,
planned to be sent to a mailing list of 10,000.
The Oregon Shakespeare Festival has offered us an opportunity to buy 50
After
tickets to "Jar the Floor" for $13, to use as a fund-raiser.
discussion, Brenda moved that we buy the 50 tickets, sell them for $26
for the March 20 performance, and investigate the possibility of a
reception as part of the event. The motion was seconded and passed
unanimously.
Volunteers are still needed to help with the Urban League dinner.
table has been reserved for Guild members at the dinner.
Brenda still needs volunteers for the Career Connection,
held March 18-19 at the Lloyd Center Red Lion.
A
hich will be
Mike passed out a brochure for the Sepia Fashion Review, which is done
It would be in December of 1994. The
successfully in Seattle each year.
Peggy asked for two
cost is significant, but members are interested.
volunteers to research it further.
Peggy reminded members of the dinner for William Hilliard on March 31st.
It will be at the Convention Center, with Lee Brown as speaker.
The meeting was adjourned.
Urban League Guild
of Portland
Treasurer' s Report
Fehurary, 1994
November, December 93 and January 1994
no activity
Checking Acot. Bal.
Savings Acct. Bal.
Feburary
Checking Account
710.33
Beginning Balance
Income
710.33
551.06
dues for Urban League
donation
$380.00
25.00
Sub-total
Disbursements
Ending Balance
submitted by
Carol Rohr Aquino, Treasurer
Feburary 9, 1994
$1, 115.33
-$56.35
/02 75
B
The Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
(503) 280-2600
February 11, 1994
The Board of Directors
Urban League of Portland
Dear Members of the Board:
Presented here are January, 1994, Combined Balance Sheet, Statement of Revenue and
Expense and Changes in Fund Balances Report, and the Comparative Statement of Support
Revenue & Expense History (Fiscal years 1992 & 1993) for the Urban League of Portland.
Please note in the Comparative Statement of Support Revenue & Expense History that the
line items headed 'Special Eventstt represents gross funds raised in revenues and cost in
expenses for each year.
These reports are for management use only and are unaudited. These reports do present
fairly the actual revenues and expenses for the period except as noted in financial
statements.
Though it is not shown in these combined financial reports, separate accounts are
maintained for each fund to ensure the observance of limitations and restrictions placed on
the use of resources available to the League. These accounts are maintained in accordance
with the principles of fund accounting. The staff, in cooperation with the Finance
Committee, is continually working towards developing uniform standards on special
projects and accountability for restricted contributions.
SPECIAL NOTES: Explanatory notes and comments accompany the financial statements
to clarify the statements and enhance the fairness of their presentations. These notes are an
integral part of the statement.
If you have any questions regarding these reports, please give me a call before the Board
meeting.
Respectfully submitted,
Vice President, Fina ce & A
inistration
A NATIONAL
URBAN LEAGUE
AFFILIATE
A United Way
Agency
(File: BoardJan.94)
The Urban League of Portland
Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balances
For The Seven-Month Period Ended Janurary 31, 1994
(See Accompanying Accountants Compilation Report)
Land, building
and eciuipment
Current Funds
Unrestricted
Restricted
fund
Total
ISUPPORT
Contributions (note2)
$23,094
$139,965
$163,059
Special events (note 3)
$47,188
$0
$47,168
United Way allocation
$138,652
$6,250
$144,902
$391,285
$391,285
Federal, state and local grants
$208,914
Total Public Support:
(REVENUE
$537,500
$0
$746,414
I
Membership Dues
$83,830
Investment Income
$1 943
$83,830
$98
$2,041
Rental Income
$38,453
$38,453
Indirect cost recoveries (note 5)
$47,758
$47,758
$3,801
$7,799
Total revenue:
$175,785
$7,897
$0
$183,682
Total support and revenue:
$384,699
$545,397
$0
$930,096
Program Services
$142,207
$534,755
Supporting Services
$219,086
Total Expenses:
$361,293
$534,755
$23,406
$10,642
$2,374
$10,087
Other
IEXPENSES:
I
EXCESS OF SUPPORT AND REVENUE
OVER EXPENSES:
FUND BALANCES AT BEGINNING OF YEAR:
OThER CHANGES IN FUND BALANCES:
($23,003)
(Reduction of capital lease obligations)
Fl)
$11,600
SA ENDOF
VEAR
I
$2,777
$676,962
$45,309
$264,395
$45,309
$941,357
($45,309)
($11,261)
$234,218
$246,679
$23,003
$20,729
$211,912
$235,418
The Urban League of Portland
Consoildated Balance Sheet
January 31, 1994
(See Accompanying Accountant's Compilation Report)
Current Funds
Unrestricted
Restricted
IASSETS
Land, building
and equipment
fund
Custodian
Total
Fund
I
CURRENT ASSETS:
Cash (note 1)
Investments
$2,912
Accounts receivable
$2,680
$7,426
$109,478
$13,664
$2,912
-
-
$12,089
-
Interfund receivable (payable)
($16,695)
$16,695
Total Current Assets:
$95,695
$36,210
$133,248
$12,089
$0
-
-
$2,680
$13,664
$148,249
-
$722,017
PROPERTY AND EQUIPMENT:
Land, buildings and equipment, net
-
Land held for resale
Total property and equipment
-
$722,017
-
$1,000
$1,000
$0
$0
$723,017
$0
$723,017
$95,695
$36,210
$725,697
$13,664
$871,266
Accounts payable and accrued liabilities
$89,168
$15,481
Capital lease obligations payable
-
-
TOTAL ASSETS
ILIABILITIES AND FUND BALANCES
I
Deferred revenue
Funds held on behalf of others
TOTAL LIABILITIES
FUND BALANCES
TOTAL LIABILITIES AND
FUND BALANCES
$3,750
-
-
$513,785
-
$104,649
-
$513,785
$3,750
-
-
-
-
-
$13,664
$13,664
$92,918
$15,481
$513,785
$13,664
$635,848
$2,777
$20,729
$211,912
$0
$235,418
$95,695
$36,210
$725,697
$13,664
$871,266
The Urban League of Portland
Comparative Statement ot Support, Revenue and Expenses
and Changes in Fund Balance
Fiscal Years 1992 Through 1994
(See Accompanying Accountants Compilation Report)
1991-92
1992-93
Actual
Actual
Budget
$222,583
$114,126
$121,672
$800,200
$258,893
$123,478
$289,399
$751,109
$134,036
$30,000
$134,869
$435,486
$144,902
$47,168
$163,059
$391,285
$10,866
$17,168
$28,190
($44,201)
$1,258,581
$1,422,879
$734,391
$746,414
$25,970
$3,721
$88,181
$0
$0
$0
$70,925
$3,663
$80,931
$0
$20,919
$56,147
$60,000
$0
$49,312
$0
$117,872
Actual
Variance
ISUPPORT:
United Way allocation
Special Events (note3)
Contributions /Grants (note 2)
Federal, State, and local grants (note 15)
Total Support:
IREVENUE:
Remaining
Budget
$261,826
$150,000
$177,632
$778,020
$116,924
$102,832
$14,573
$386,735
$12,023
$1,367,478
$621,064
$0
$0
$83,830
$2,041
$38,452
$47,758
$11,601
$0
$23,830
$2,041
($10,860)
$47,758
$11,601
$0
$60,000
$0
$84,534
$0
$0
$0
($23,830)
($2,041)
$46,082
($47,758)
($11,601)
$0
$232,585
$109,312
$183,682
$74,370
$144,534
($39,148)
$1,376,453
$1,655,464
$843,703
$930,096
$86,393
$iAl2,012
$581,916
$887,662
$132,783
$56,036
$23,385
$8,419
$77,489
$33,823
$8,574
$29,029
$4,643
$55,587
$11,317
$4,500
$17,876
$21,202
$679
$931,663
$162,666
$32,521
$23,404
$9,123
$80,797
$43,129
$5,415
$14,990
$9,677
$107,621
$11,814
$2,725
$16,914
$23,442
$1,126
$569,242
$37,032
$17,027
$14,209
$5,410
$84,821
$20,106
$2,104
$10,468
$1,546
$27,301
$7,560
$117
$9,758
$18,000
$0
$580,431
$31,418
$30,349
$14,030
$5,263
$99,546
$36,292
$2,529
$17,334
$2,932
$27,558
$6,445
$1,500
$9,222
$24,676
$0
($11,189)
$5,614
($13,322)
$179
$147
($14,725)
($16,186)
($425)
($6,866)
($1,386)
($257)
$1,115
($1,383)
$536
($6,676)
$0
$975,844
$63,483
$29,189
$24,359
$9,274
$145,407
$34,468
$5,050
$25,122
$2,650
$73,170
$12,960
$200
$16,728
$29,920
$0
$1,373,004
$1,477,047
$824,701
$889,525
($64,824)
$1,447,824
$60,021
$0
$73,126
$0
$37,443
$0
$45,309
$6,523
($7,866)
($6,523)
$64,188
$0
$1,433,025
$1,550,173
$862,144
$941,357
($79,213)
$1,512,012
($56,572)
$105,291
($18,441)
$184
$0
$0
$0
$197,776
$141,388
$246,679
$246,679
$141,388
$246,679
$228,238
$235,418
I
Membership dues (note 4)
Investment Income
Rental income (note 16)
Indirect cost recoveries (note 5)
Other
Unfunded revenue
Total Revenue:
Total Support and revenue:
IEXPENSES:
1993-94
Budget
I
Salaries, benetits, and taxes (note 6)
Protesslonal Services
Supplies (note 7)
Telephone
Postage and shipping
Occupancy (building and grounds)(notes 5 and 8)
Rental and maintenance ot Equipment (note 9)
Printing, artwork, publications, ect.
Travel and transportation (note 10)
Contererices, conventions, meetings (note 10)
Special events (note3)
Membership dues
Awards and grants (note 12)
Interest (note 11)
Insurance
Other expenses
Total expensea before depreciation:
Depreciation of building and equipment (note 12)
CEO search expense (note 13)
Total Expenses
EXCESS (DEFICIENCY) OF SUPPORT
AND REVENUE OVER EXPENSES
OTHER CHANGES IN FUND BALANCES:
FUND BALANCES AT BEGINNING OF PERIOD
($11,261)
$395,413
$32,065
($1,160)
$10,329
$4,011
$45,861
($1,824)
$2,521
$7,788
($282)
$45,612
$6,515
($1,300)
$7,506
$5,244
$0
$558,299
$18,879
($6,523)
$570,655
$7,180
$0
N/A
$0
$0
N/A
N/A
$246,679
N/A
N/A
$246,679
N/A
THE URBAN LEAGUE OF PORTLAND
Selected Information--Substantially All Disclosures Required by
Generally Accepted Accounting Principals (GAAP) Are Not Included
January31, 1994
1. CASH
Cash held by the League at January 31, 1994 is summarized as follows:
Unrestricted:
Operating
Cash stabilization fund (Board designated)
Unrestricted Total:
$32,783
$60,000
$92,783
Restricted:
Expendable for restricted purposes
Stevenson trust account
Restricted Total:
$26,801
$13,664
$40,465
Grand Total:
$133,248
2. CONTRIBUTIONS
During the seven-month period ended January 31, 1994, the League recognized $75,000 in contributions from the Meyer
Memorial Trust.
3.
SPECIAL EVENTS
The following summarizes the League's special fund-raising events as of January 31, 1994:
Support
Annual Dinner
Career Day
Other
4.
Expenses
Net
$34,293
$3,670
$9,205
$25,504
$2,054
$8,789
$3,670
$7,151
$47,168
$27,558
$19,610
-
MEMBERSHIP DUES
Membership dues represent all dues payments received through January 31, 1994 for the 1993-94 fiscal year. In
addition, because the 1993-94 membership campaign has concluded, the reader will note that the year-to date budget and
the annual budget for this revenue category are equal at January31, 1994.
5.
INDIRECT COST RECOVERIES
Indirect cost recoveries relate to internal charges allocated to certain League programs for their share of office rent and
other facility and operational costs. An equivalent amount of revenue is recognized in the unrestricted current fund.
6.
SALARIES AND WAGES
Salaries include costs associated with the Key Bank project and the Extended Divergence program.
Salaries were anticipated to be over budget during the first six months of this fiscal year. Scheduled
reductions will take place in the third quarter of the fiscal year. Budget and actual should begin
to come closer together. No provisions have been made to fund these cuts. The major area
affected is support in administration and employment.
7.
SUPPLIES
The accompanying financial statements include certain supply and other costs related to the
start-up of the Street Academy and the Computer Training Center, and the upgrade of other
League computer equipment to accommodate new programs.
I I1
'JflLMI'
Jr r'Jn I I_?iI1L
Selected Information Continued
8. OCCUPANCY
Occupancy expenses include costs related to office rent, garbage collection, utilities, real estate taxes, and various
building supplies and other building operating costs. This category does not include the cash outflow related to
payments of principal to Mr. Eder on the League's outstanding lease obligations. These costs are reflected as
reduction of capital lease obligations" on the Consolidated Statement of Support, Revenue, and Expenses and Changes
in Fund Balances.
Note that certain 1991-92 occupancy costs and other amounts presented herein have been reclassified to conform to the
1992.93 and 1993-94 presentations.
9. RENTAL AND MAINTENANCE OF EQUIPMENT
During the past 2 months maintenance and repair costs for the League's computer network were
higher than normal. It is anticipated that these costs should level out during the remainer of
the fiscal year.
Rental and maintenance costs for the seven-month period ended January 31, 1994 are summarized as follows
Computer network maintenance
Other equipment supplies, rental, and maintenance costs
$9,012
$27,281
To:
10. TRAVEL AND CONFERENCES
The accompanying financial statements include travel costs associated with staff attendance at the National
Conference. In addition, the variance noted is partially due to unscheduled major maintenance and repairs for the
Senior Services van.
11. INTEREST
Interest expense relates to the League's property leases. See the League's annual financial statements and
audit report
for a more detailed presentation of the League's overall lease commitments.
12. AWARDS AND GRANTS
The variance in this category is due to scholarships awarded by the League in fiscal 1993, but not paid
to the recipients
until the current fiscal year.
13. DEPRECIATION
Depreciation of certian capital lease improvements completed in the final quarter of fiscal 1993
were not contemplated
when the fiscal 1994 budget was adopted. Accordingly, the variance noted is due to the depreciation
of these items.
After review with the Board Treasurer and League Auditors a change in accounting estimate
was made to
the depreciation schedule for computer equipment. The useful life for these machines
was changed from three
years to five years. This reduces year to date depreciation by $7,790 for fiscal year 1994 and resulted in
a
prior years' adjustment that reduces depreciation by $2,527. These changes
are prospectively represented in
the financial statements as of January, 1994.
14. CEO SEARCH EXPENSES
This is a new account. Direct costs incurred in connection with the League's
CEO search are not cosidered a part of
routine operations and are, therefore, segregated from general operating
expenses.
15. BUDGET REVISION
The budget in the "Comparative Statement" is revised.
It reflects a $202,800 for "Street
Academy" and $17,500 for the "Parent Enrichment Program".
16. RENTAL INCOME
Rental income is behind in comparison to last year. A.M.A. has reopened their facilities;
they have ended the subleasing of 4 units from the Urban League for their
Homeless Program.
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
URBAN PLAZA - E. SHELTON HILL CONFERENCE ROOM
Thursday, February 17, 1994
7:30 a.m. to 9:00 a.m.
AGENDA
7:30 a.m. - 7:35 a.m.
APPROVAL OF MINUTES (Enclosed/Action Required)
7:35 a.m. - 7:40 a.m.
REPORT FROM THE INTERIM DIRECTOR
(Enclosed/Action Required)
7:40 a.m. - 7:43 a.m.
REPORT FROM THE CHAIR
Status of President and CEO
COMMITTEE REPORTS
7:43 a.m. - 7:47 a.m,
NOMINATING COMMITTEE
Process 1994/95 Election of Officers
7:47 a.m. - 7:50 a.m,
COMMUNITY RELATIONS/ADVOCACY COMMITTEE
Little Davis Bacon Act
7:50 a.m. - 7:54 a.m.
FINANCE/PERSONNEL (Enclosed/Action Needed)
Monthly Financial Report
Updated Personnel Policy
7:54 a.m. - 7:58 a.m.
BY LAWS (Revised Draft Enclosed/Action Needed)
7:58 a.m. - 8:03 a.m.
LONG RANGE PLAN (Enclosed/Discussion Only)
8:03 a.m. - 9:00 a.m.
PANEL PRESENTATION
TOPIC: WORKFORCE ISSUES
Moderator: James Francesconi
Confirmed Panelists:
Representatives from the State of Oregon
GEW:dc
Senator Hatfield's Office
Portland Development Commission
Private Industry Council
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
FEBRUARY 8, 1994
MINUTES
The Urban League of Portland's Board of Directors Meeting was called to order at 7:40
a.m.,; by Chair Gina Wood.
Members present: James Boehike, Louis Boston, Joan Brown-Kline, Faye Burch, James
Francesconi, Kevin Fuller, Laura Glosson, Bryan Hicks, Elizabeth Kutza, Judi Pitre, Peggy
Ross, Gina Wood.
Members absent: John Holley, Michael Lewellen, Charu Nair-Manchanda, William
Spivey.
Staff Present: Cletus B. Moore, Jr. and Don Chalmers
APPROVAL OF MINUTES
Approved as written
REPORT FROM THE CHAIR
Update on the Equal Opportunity Day Dinner Awards. The recipients of this Award
are; Edmund Jensen - U. S. Bank Co.; Edna Robertson - Community Activist and Fred
Stickel - Oregonian Publishing Co.
Cletus Moore asked the Board of Directors to help with securing underwriters for the
Equal Opportunity Dinner.
Update on Career Connection '94. Cletus Moore stated that the Computer Training
Center will be involved with Career Connection.
Selection of Delegate and Alternate Delegate for the Western Regional Meeting,
March 24-26, 1994 in Colorado Springs, Colorado. Jim Boehlke, Board Member was
selected as the Delegate and Peggy Ross was selected as Alternate Delegate, also
President of the Guild.
REPORT ON THE 1994-95 UNITED WAY BUDGET
Jim Boehlke stated that there was a fairly substantial increase in our contributions in the
new budget. One exception is the Fred Meyer Trust of $100,000. United Way allocation
is up substantially because expansion of programs and incorporation of the Computer
Training Center, Portland Street Academy and Grandparent-Parenting Programs into
existing programs. Depreciation has increased from $64,000 to 95,000 $95,000 because
the addition of computers and telephone equipment.
Board of Directors
Minutes
February 8, 1994
Page 2
Cletus B. Moore stated that our current year financial statement shows the depreciation
higher than our budget, because of the equipment. If we go with the changing from 3 to
5 years on the depreciation we will adjust it in current fiscal year reports.
MOTION MADE AND SECONDED TO ACCEPT THE 1994/1995 UNITED WAY
BUDGET WITH THE EXCEPTION OF CHANGES IN DEPRECIATION.
The Board of Directors went into Executive Session.
SUBMITTED BY:
APPROVED BY:
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
Laura Glosson
Secretary
Board of Directors
LBDMINFEB941
THE URBAN LEAGUE OF PORTLAND
The Report of Interim Director for December 1993 - February 10, 1994
General Administration: We experienced some computer network problems in the
training center and general operations. These problems were resolved. The cost of
repair contributed to the increase in expenditures for this period. We have changed our
computer technical support company. This has expedited clearing loose ends
throughout the system. Entry security systems are now in place at main entrance. Floor
repirs were completed in the main corridor, halls and adjacent stairs. All operations
are at adequate or better levels of efficiency.
Planning, Program, and Service Development: The management team, as a part of its
TQM process, is working on departmental operating plans. We have put this training
on a fast track. Staff has been veiy responsive to the training. I have conducted most
of the training sessions. Problem solving sessions will be conducted by the entire
management team. It is hope that we will be able to complete the TQM for current staff
members by the end of April, 1994.
Fiscal Administrafion: The income tax returns for the Urban League of Portland were
filed in November for the year ended June 30, 1993. Copies are retained for League files.
They are available for public inspection upon request during regular business hours. 1<1
am currently working on a cost reduction and re-organization plan for telephone, fax
and data communication. The outcome will be shared with the finance committee. The
finance committee is now provided with a formal cash flow statement along with
financial statements for its review. See financial statements for current operations.
Human Resources Administration: Administration staff was reduced by 1 part-time
employee effective 12 / 31/93. Youth Services has replaced Mr. Chiem Seng Yaangh
with Jennifer Ninh in our S.E. Asian outreach program. Mr. Yaangh accepted a higher
paying position with the county. Youth Services is currently looking for additional staff
for diversion and big brother/sister programs. New hires should be on staff by end of
February. I attended a hearing on a worker's compensation claim. No further action
required at this time and no cost to the League.
A copy of the Personnel Policy is enclosed for your perusal. The Finance/Personnel
Committee is planning a presentation of policies to the Board.
I would appreciate any feed back from Board members on perceptions of services. The
staff is eager to do their best to serve clients and the Board. The League's E-Team
(Efficacy) is back up and running.
Community Relations/Advocacy/Meetings/Communications:
Unity Breakfast Meetings
PCC - Breakfast meeting with Don Mclnnis,Executive Dean - outreach
Review with Community relations committee Davis/Bacon Act update
(Keith Edwards and Terry Rogers)
Kawaza Celebration
Emanuel Hospital outreach/housing issue - lunch with James May, CEO
Communication and updates with NAACP
Interaction and update with NEYWCA
Interaction and update with YMCA
Attended record retention seminar, courtesy of Grant Thorton
Community recognition (Larry Clayton represented agency for CFC award
of best tour during United Way! CFC campaign.
CRA luncheon sponsored by Key Bank - community outreach/minority input
TPIC - meetings with Dennis Cole, Craig White and other. staff to establish
rapport and to understand data system for future collaborative efforts in
providing services for the community (education and employment)
Local Hero program - Working with Lolita Darby in school program
Leaders' Roundtable
ASD - Various meetings with county on future of senior programs and funding Shared with Jim McConnel of Multnomah County ASD concerns
and direction of programs
Downtown Community Housing, Inc., Board of Directors' meetings
Carousel Theater for Children, Board of Directors' meetings
National Urban League - Mid-winter meeting in Phoenix, Az
504 Advisoly Committee - HAP, board meetings - Family self-sufficiency program
Martin Luther King Breakfast sponsored by Scanner
"Keep Living the Dream..." represented League as one of many speakers
PSU - Introductory luncheon with Judith Ramaley, future relationship
between PSU and Urban League
Walker Institute - attended to hear Roberta Palm Bradley,
"The Emerging Majority", Ms. Bradley is Superintendent, Seattle City
Lights
Oiegonian - Lunch with Executive Editoi Sandia Mins Rowe, Petei K Bhatia,
Fred Stickel and other community leaders concerns and questions about
the Oregonian
Meeting with Mayor Katz - update on Urban League, Work force and prosperous
Portland - City/League relationship
Leadership and Multi-cultural Advancement Conference - meeting with
Larry Baker, Project Director
Leaders' roundtable orientation luncheon
Town Hall meeting at PSU, Racial violence and crime
Multnomah County - meeting with Commission Bev Stein and other youth and
family service piovideis to discuss futuie of community based
oiganizations and theii piogiams
ElTiergency services: When there is unrest in local schools or we hear of problems with
Youth, the Urban League staff has been available to assist, e.g. grief counseling. I will
UPdate the Board should there be any activity in this area.
lLxiliaries. No activity.
ectfully,
-S
B. Moore
(File:
RptJan94)
URBAN LEAGUE OF
r11,D
POLICIES
INTRODUCTION
This document provides general personnel policies for the Urban League. The policies
are written to assist management in understanding and implementing the Board's goals
and intentions regarding effective management. This is not a contract of employment and
does not establish any contractual rights. The Urban League of Portland is an at-will
employer.
Since Urban League operations require a certain amount of flexibility to maintain
effectiveness, the President/CEO may depart from these policies according to the facts
and circumstances in any particular case. For the same reasons the content of this
document may be changed at the sole discretion of the Urban League at any time without
prior notice, The President/CEO has the authority to exercise such discretion on behalf
of the League. Changes which significantly alter the intent of the personnel policies will
be referred to the Personnel Committee of the Board of Directors for review and changes
to policies will be referred to the Board for approval.
Additional policies may be added as needed for efficient operations. These policies
ensure that all employees are treated fairly, consistently and with respect. Any employee
may recommend changes to policies by submitting a written request to the President/CEO
for review by the Personnel Committee,
The policies of the Urban League are adopted by the Board of Directors upon the
recommendations from the Personnel Committee. The personnel policies provide the
general direction to management and the President/CEO is given the responsibility to
develop procedures to implement the personnel policies.
Authority:
I;I]s1IW
PERSONNEL POLICIES
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SUBJECT: EQUAL EMPLOYMENT OPPORTUNITY AND HARASSMENT POLICY
I.
POLICY
The Urban League of Portland, the management and employees are committed to
justice and fairness in all dealings with employees and candidates for employment.
Personnel policies and procedures ensure that the principles of equal employment
opportunity govern the employment, supervision, work environment, compensation,
promotion and retention of individuals. All employment decisions shall be made on the
basis of qualifications, ability and performance, without regard to an individual's race,
color, creed, national origin, sexual orientation, age, sex, marital status, religious belief,
Vietnam era or other veteran status and disability. Additionally, all employment decisions
shall be made in accordance with applicable state and federal laws prohibiting
discrimination in employment.
The Urban League of Portland offers a work atmosphere free from racial or ethnic
insults, intimidating behavior based on prejudice, sexual harassment, and other similar
unacceptable conduct which creates a hostile or offensive environment. No form of this
conduct will be tolerated and, when identified, can result in disciplinary action, including
termination.
Sexual harassment takes place when unwelcome sexual advances, requests for
sexual favors and other verbal or physical conduct of sexual nature are made a condition
of employment, or are used as basis for employment decisions affecting an employee,
or unreasonably interfere with an employee's job performance. Any complaint of sexual
harassment will be investigated and if found to have occurred will result in disciplinary
action up to and including termination.
The Urban League of Portland will accommodate the religious observances and
practices of all employees or prospective employees unless the accommodation would
create an undue hardship on the conduct of the operation of the League.
To ensure equal access to the employment application process, equal opportunity
to perform essential job duties, and equal access to employment benefits, services and
functions, the Urban League of Portland will provide, upon request, a reasonable
accommodation for persons with a disability.
The President/CEO of the Urban League is given the responsibility for assuring that
the Equal Employment Opportunity and Harassment policy is fully implemented. The
President/CEO shall develop an affirmative action plan to implement the policies and
assure that the Urban League demonstrates its leadership in the area of equalemployment opportunity. The President/CEO shall designate an employee as the Equal
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Employment Opportunity Coordinator and shall give the employee the authority to
investigate all complaints of discrimination and/or harassment.
The President/CEO shall provide the Board of Directors with an annual report
describing the activities of the Urban League regarding the Equal Employment
Opportunity and Harassment Policy. The report shall include the following:
1.
The status of employment of the Urban League including the
EEO-1
information as required by law.
2.
A listing of all complaints made regarding discrimination and/or harassment
and the resolution of the complaints.
The report shall maintain the
confidentiality of employees and/or candidates for employment.
3.
4.
The affirmative action taken by the Urban League to assure equal access to
employment and fairness in employment decisions.
Recommendations for changes to policies and procedures and to the
affirmative action plan.
Employees, volunteers and other persons doing business with the Urban League
of Portland, who feel themselves to be the victim of discrimination or harassment or staff
who observe such behavior, should report it immediately to the President /CEO or the
designated Equal Employment Coordinator, either verbally or in writing. All complaints
shall be confidentially investigated and findings with appropriate actions shall be
completed within fifteen (15) days of receiving the complaint.
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SUBJECT:
I.
LEGAL DEFINITION - EXEMPT AND NON-EXEMPT EMPLOYEES
POLICY
The Policy of the Urban League of Portland is to adhere to all applicable Federal
and State laws which regulate the wages, hours, and working conditions of all nonexempt employees. The status of being either exempt or non-exempt is determined
by the duties and responsibilities of the job and not by a job title. The employee's
legal status is determined by the following criteria:
A.
Definition
Exempt
Supervisory - The primary duty of a supervisor is to manage a department or
group, direct the work of at least two full-time employees, have the authority to
hire, or effectively recommend hiring, releasing, promoting or transferring
employees. A supervisor may not spend more than 20 percent of his/her time
performing duties ordinarily assigned to non-exempt employees.
(Typical job titles: Chief Executive Officer, Project Director, Department Director,
Controller)
Administrative The primary duty of an administrative employee is to exercise
discretion and independent judgement in evaluating and deciding on possible
courses of business or operational action and policies; perform only under general
supervision, work along specialized technical lines requiring special training,
experience or knowledge; and spend no more than 20 percent of time performing
duties ordinarily assigned to non-exempt employees.
(Typical job titles: Executive Assistant, Administrative Assistant)
Professional - A professional employee's primary duty is the performance of work
requiring specialized knowledge usually acquired by advanced instruction or study,
or one who regularly engages in original or creative work in a recognized artistic
field which is predominantly intellectual and varied in character and the output or
result cannot be standardized; customarily and regularly exercised discretion
and judgement; and spends no more than 20 percent of time performing duties
ordinarily assigned to a non-exempt employee.
(Typical job titles: Accountant, Job Counselor, Social Worker, Teacher, Field
Representative, Recruiter).
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B.
Definition - Non-Exempt
Any employee, whether salaried or hourly rated, whose job description does not
include any one of the above requirements is classified as non-exempt, or covered
by all applicable regulations governing wages, hours and working conditions.
(Typical job titles: Secretary, Clerk Typist, Stenographer, Bookkeeper)
SUBJECT: EMPLOYMENT PROCEDURES
POLICY
The Urban League
Portland shall have approved position descriptions. It is the
responsibility of the Department heads to ensure that employment procedures are
of
followed.
SUBJECT:
PROMOTION AND TRANSFER
POLICY
It is the policy of the Urban League of Portland to recognize the principle
of
promotions from within the organization. Supervisors have a basic responsibility
to develop employees and help them prepare for promotion by on-the-job training,
cross-training, and by encouraging them to participate in educational and training
programs. Present staff members will be given major consideration when a
vacancy occurs or when a new position is created, provided they possess the
ability to perform the job. When other qualifications are substantially equal, length
of service will prevail.
SUBJECT:
PROBATIONARY PERIOD FOR NEW EMPLOYEES
POLICY
It is the policy of the Urban League of Portland that all new employees shall serve
a probationary period. The Urban League of Portland views this as a period of
employment during which time the department head will determine if the employee
is suitable for the position, and whether the employee's services are to be retained.
SUBJECT:
EMPLOYMENT OF RELATIVES
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I.
POLICY
When relatives are employed by the Urban League of Portland, they may not work
in the same department. This includes any of the following persons:
Husband
Wife
Son
Daughter
Mother
Father
Brother
Sister
Mother-in-law
Father-in-law
Sister-in-law
Brother-in-law
Daughter-in-law
Son-in-law
Grandparents
Grandchildren
Aunt
Uncle
Niece
Nephew
SUBJECT: WORK HOURS AND ATTENDANCE
POLICY
It is the policy of the Urban League of Portland that the normal work week shall be
37.5 hours; that adherence to office routines, including regular attendance and
punctuality, shall be a part of every employee's performance appraisal; that a
pattern of excessive absence, tardiness, longer than normal lunch hours or early
departures shall be sufficient cause for termination; and that accurate time sheets
shall be maintained by all departments.
SUBJECT:
I.
OVERTIME AND FLEX TIME
NON-EXEMPT EMPLOYEES
POLICY
A.
The policy of the Urban League of Portland is to provide time in lieu of pay
for overtime worked by non-exempt professional, administrative and clerical
employees ("eligible employees").
B.
Payment for overtime work may be authorized by the Chief Executive Officer
in exceptional circumstances.
C.
Flex time-off for authorized overtime shall be taken no later than the pay
period following the pay period in which authorized overtime work was
performed.
D.
All overtime for non-exempt employees must be authorized in advance by
the supervisor.
SUBJECT: POSITION DESCRIPTION GUIDELINES
POLICY
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It is the policy of the Urban League of Portland to have a uniform method for
completing position descriptions. This section provides guidelines for preparing
descriptions which will serve as a basis for documentation of the responsibilities
of all positions; position classifications; salary surveys; recruitment; selection;
placement; and performance appraisals.
SUBJECT: POSITION CLASSIFICATION PLAN
POLICY
A.
The policy of the Urban League of Portland, is to maintain a competitive
compensation plan in order to continue to attract the best qualified staff
available and to reward employees equitably for work performed.
B.
To achieve this policy, the Urban League implements classification plans for
all General Fund positions, Special Fund Administrative, and Clerical
positions. The position classification plans are intended to provide
equitable, consistent and systematic procedures for determining salary
grades. Special Fund Professional positions are not classified/graded, but
are assigned individual salary ranges
SUBJECT: COMPENSATION MANAGEMENT
I.
POLICY
A.
It is the policy of the Urban League of Portland to maintain a competitive
compensation plan in order to attract the best qualified staft available and
to equitably reward employees for work performance. In this regard, the
Urban League of Portland maintains a compensation management program
to assure that there is a demonstrable relationship between rates of pay and
work performance for all our employees.
B.
Because of the unique mix of technical skills and experience required in
staffing Special Fund projects, and because of the uncertainty of the
duration of such projects, the compensation levels of Special Fund
Professional staff positions shall be determined by market conditions,
subject to budget approval by the Urban League and the funding source.
SUBJECT: Employee Conduct and Discipline Policy
The Urban League of Portland has a minimum number of common sense rules governing
employee activities. It is the expectation of the Urban League that each employee comply with
those rules. In turn, the Urban League will treat each employee honestly, fairly and with
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individual consideration and dignity.
Th
tenure of every employee shall be conditioned upon satisfactory performance and
acceptable personal conduct. The Urban League has the full discretionary authority to determine
both whether the conduct is acceptable and when disciplinary action is appropriate.
If the conduct or job performance of an employee becomes unsatisfactory, the employee may
be given an opportunity to correct the problems before termination is considered. However,
actions classified as gross misconduct may result in immediate termination. Depending upon
the reason for discipline, the Urban League may implement any form of discipline believed
appropriate in light of the employee's conduct, past record, length of service and surrounding
circumstances. Failure of the employee to correct the problems will result in the involuntary
termination of employment without further notice.
A.
Counseling and Discipline of Employees: In the event that disciplinary action
becomes necessary, the supervisor will describe the unacceptable performance
or behavior, state the standards that are expected and the future consequences
of not meeting those standards and allow a specified length of time in which to
make corrections. Both the employee and supervisor are expected to focus on the
performance or the behavior and to treat each other with courtesy and respect.
B.
Types of Disciplinary Action: The types of warning and discipline may be used
include verbal counseling, written counseling, demotion, change of work status
(pay, hours, shift), suspension and termination of employment.
C.
Misconduct: Actions which may result in employee warnings and/or involuntary
termination include, but are not limited to, carelessness or inefficient performance
of duties, failure to maintain acceptable standards of performance, excessive or
persistent tardiness, unauthorized leaving work, excessive or persistent absence,
absence without notification, non-observance of safety or security rules, sexual,
racial or religious harassment, or use of obscene language.
D.
Gross Misconduct: Gross misconduct may result in immediate involuntary
termination. Examples of gross misconduct include, but are not limited to, abuse
or inconsiderate treatment of clients or visitors, stealing, willful actions or gross
negligence which results in injury to others or damage to League property, fighting,
unauthorized possession of weapons on League property, soliciting, offering or
accepting a bribe or gratuity in connection with League business, misuse of
employee benefits, moral infractions, willful violations of safety and security rules,
misrepresenting or withholding pertinent facts in securing employment, intentional
falsification of League records for personal gain, violation of the League's Drug and
Alcohol Policy, refusal to accept job assignments, absence for three consecutive
working days without notification.
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In instances of involuntary termination of employment, payment in lieu of notice may be
authorized by the President/CEO. Payment is made on the basis of two weeks (10 days) for
full-time employees, prorated for part-time employees and four weeks (20 days) for management
employees.
SUBJECT: Drug and Alcohol Policy
I.
Policy
The Urban League of Portland will provide a drug-free work place in compliance
with the Federal "Drug-Free Work Place Act of 1988" and other applicable state and
local laws.
The purpose of this policy is to reinforce the long-standing
commitment of the Urban League of Portland to provide a safe and healthful work
place for all employees. The Urban League of Portland will not tolerate drug or
alcohol use which imperils the health and well-being of employees, or which
threatens the clients served. Employees have the right to work in a drug and
alcohol-free environment and to work with persons free from the effects of drugs
and alcohol.
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SUBJECT: HOLIDAYS
I.
POLICY
As a general practice, the Urban League of Portland will be closed on holidays
which are recognized as legal in the state of Oregon. The authorized holiday
schedule is listed below:
F4H IflAVR
New Year's Day
Martin Luther King, Jr.'s Birthday
President's Day
Independence Day
Memorial Day
Labor Day
Veteran's Day
Thanksgiving Day
Day After Thanksgiving (full day)
Christmas Eve (1/2 day)
Christmas Day
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SUBJECT: VACATIONS
Urban League of Portland provides paid vacation for eligible employees to provide time
away from the daily routine of employment. Paid vacation leave shall be available to full-time
and part-time employees as defined in the Definition Policy.
Th
Vacation days are accrued and taken in the same calendar year. If an employee is hired prior
to the 15th of the month, his/her vacation accrual will begin on the first day of the month he/she
was hired. If an employee is hired after the 15th of the month, vacation will start accruing on
the first of the following month, Employees will not be allowed to carry over more than ten days
of vacation from one vacation year to the next.
The accrual of vacation for full-time employees shall be as follows:
Length of Service
Rate per month
Yearly accrual
6 mos. to 2 years
3 to 4 years
5 or more
6.7 hours
10 hours
13.3 hours
10 days
15 days
20 days
Vacation accrual changes shall occur on the anniversary of the employee's last date of hire with
the Urban League.
Part-time employees shall accrue vacation on a pro-rated basis.
Full-time employees shall be granted a one-time bonus of forty (40) hours of paid vacation leave
for the successful completion of the first six months of employment. Part-time employees shall
be granted a similar pro-rated amount at the end of the first six months of employment.
Employees do not accrue vacation while on an approved leave of absence without pay.
Temporary employees do not accrue vacation leave.
The maximum amount of vacation accrual shall be the annual amount unless an exception is
made with the approval of the President/CEO. Unused accrued vacation may be carried from
year to year; however the total accrual shall not exceed the maximum. When a holiday
observed by the League falls within an employee's scheduled vacation, the day off will be paid
as a holiday rather than a vacation day.
If an employee becomes ill or needs medical attention during a scheduled vacation, the day off
will be paid as a sick day rather than a vacation day. The supervisor may require evidence of
illness or medical attention.
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Employees are expected to give reasonable advance notice of vacation scheduling preferences.
Every reasonable effort is made to arrive at a mutually convenient time, however, staffing needs,
employee skills, and other League requirements must be considered.
All accrued vacation time is paid upon termination at the employee's present rate of pay
provided the employee has completed six (6) months of employment.SUBJECT: GRIEVANCE
PROCEDURES
The Urban League of Portland shall provide for an orderly process whereby employees may
have their problems and complaints considered as fairly and rapidly as possible without fear of
reprisal. The grievance procedure is available to employees and applicants for employment who
file a claim of discrimination based upon the Equal Employment Opportunity and Harassment
Policy of the League. Every effort shall be made to find an acceptable solution by informal
means at the lowest level of supervision.
The definition of a grievance is limited o the implementation, application or interpretation
of the personnel policies and procedures of the Urban League of Portland, the disciplinary action
taken by a supervisor or a claim of discrimination or harassment by an applicant or employee.
The President/CEO shall develop a grievance procedure consistent with the Grievance
Procedure Policy of the Board. The grievance procedure shall provide a process for filing a
grievance, an investigation of grievance with documentation of findings and a final resolution of
the grievance with the President/CEO. If the grievance is filed against the President/CEO of the
Urban League, the grievance procedure shall provide that the Personnel Committee investigate
the grievance, a hearing before the Executive Committee of the Board; with the final disposition
of grievance made by the Board of Directors.
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SUBJECT:
I.
LEAVE OF ABSENCE
POLICY
It is the policy of the Urban League of Portland to ensure that a leave of absence
shall be granted to staff for reasons involving jury duty and military obligations in
accordance with applicable law, and when reasonably possible, for purposes
involving education, civic duty, prolonged illness and other special situations.
Specific periods and conditions of leave shall be established so that the Urban
League of Portland will experience no reasonable operating disruption and, in this
regard, approval of all leaves of absence, except as provided by law, shall be
contingent upon the needs of both the individual and the organization.
Employees shall be eligible for leaves of absence after completion of their
probationary period. All leaves shall be granted at the sole discretion of the
President and CEO of the Urban League, except as otherwise required by law.
0.
Sick Leave
Policy
The policy of the Urban League of Portland is to grant sick leave
time for employees in case of illness, accident or disability. Sick
leave may also be used for attending to immediate family member,
i.e., children or parents.
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SUBJECT:
I.
LAYOFF AND RECALL
POLICY
It is the policy of the Urban League of Portland that all full-time employees maintain
satisfactory performance and conduct consistent with Urban League policies and/or
letters of employment, as the basis for continued employment.
A full-time employee who has rendered satisfactory service but whose employment
in a particular position cannot be continued due to budget cuts, reorganization,
discontinuance of a department, division, unit or otherwise shall be released
consistent with Urban League policies and procedures. Prior to releasing the
employee, the Urban League of Portland shall make every effort to secure another
assignment within the league for which the employee which is mutually
satisfactory.
Where employees are subject to layoff or transfer due to reorganization or
retrenchment within the League, an employee's qualifications and ability to perform
the remaining assignments shall be the primary consideration for the retention of
that employee.
PERSONNEL POLICIES
Urban League - Portland, Oregon
Number
Page 16 of
SUBJECT:
8/93
SUBJECT:
TERMINATiON OF EMPLOYMENT
POLICY
The policy of the Urban League of Portland is to maintain procedures with respect
to termination which shall be consistent with public policy and fair to both
employees and the Agency. Any personnel action which results in the termination
of the individual's status as an Urban League employee may include resignation
and dismissal, release (layoff), and mutual agreement resignation.
Clear documentation is also necessary to determine whether an employee shall be
qualified for salary continuation during a reasonable notice period, and shall be
eligible for rehire. In the event that the terminated employee applies for
unemployment benefits, documentation shall also be needed to support an
employer's request for ruling to relieve the unemployment insurance account if
charges should be filed.
SUBJECT: SEVERANCE PAY
It is the policy of the Urban League of Portland to grant severance pay to employees
with two (2) or more years of continuous service if the individual is released from
service because of budget cuts, reorganization, or discontinuance or curtailment of a
department, division or uniL
/
URBAN LEAGUE OF PORTLAND
LONG RANGE PLAN
MISSION STATEMENT: The mission of the Urban League of Portland is to assist AfricanAmericans and others in the achievement of parity and economic self-sufficiency through
advocacy, community problem-solving, partnerships, and conducting programs designed to
strengthen the growth and development of individuals, families and communities.
The mission statement of the Urban League of Portland will be realized in the next 3 to 5 years
through the goals and objectives listed below.
I.
ORGANIZATIONAL DEVELOPMENT Responsibility of the Executive, Nominating,
Finance/Personnel Committees
Goal:
The Urban League of Portland will enhance its organizational capacity to
ensure stability and effectively achieve its mission.
Objectives:
1.
Develop a succession plan for the President & CEO. (Executive Committee)
a.
b.
c.
d.
e.
2.
Ongoing development of the Board of Directors. (Nominating Committee)
a.
b.
c.
d.
e.
3.
Institute and complete search for CEO position
Maintain information and follow up on final candidates over the next 3
years.
Develop career plan for management team (discuss and obtain concurrence
with team)
Identify and implement developmental program for that group.
Institute a local community list of candidates for CEO position.
Institute and maintain list of needed qualifications and skills of Board.
Institute and maintain list of qualifications and skills of existing Board
Members.
Compare and contrast--find missing elements.
Identify strengths/weaknesses of each Committee based on the above.
Formalize orientation process for incoming Board members.
Ongoing development of staff which includes elements of being a "good"
employer, e.g., salaries and fringe benefits, etc. (Personnel Committee; CEO)
a.
b.
Complete Urban League Personnel Policy Manual; obtain Board approval.
Complete orientation of policies with staff.
Urban League of Portland
Long Range Plan Final Draft (11-18-93 a)
c.
d.
e.
Develop staff compensation policy, including job description-s; obtain
Board approval.
Communicate staff compensation policy to staff
Develop career plan for each employee, including a review of job
descriptions
II.
PROGRAMS Responsibility of the Program and Planning Committee, and Advocacy
Committee
Goal:
The Urban League of Portland will offer programs relevant to the need of
African Americans and others in the community consistent with our
mission statement.
Objectives:
1.
Programs offered by the Urban League should reflect community needs and our
organizational value statement.
a.
Review mission statement and values statement against programs currently
offered by the Urban League.
b.
Develop criteria for evaluating the relevance of existing or proposed
c.
programs of the League.
Develop mechanisms to assess community need for programs.
Implement needs assessment mechanisms.
d,
e.
Integrate the advocacy goals for the League in all service delivery
programs.
2.
Programs offered by the League shall be of the highest quality.
a.
b.
c.
d.
Develop criteria to evaluate the effectiveness of programs offered by the
League.
Administer client satisfaction surveys in each program
Seek input on program performance from funding agency.
Design a data base on program performance that can be used for ongoing
monitoring.
2
Urban League of Portland
Long Range Plan - Final Draft (11-18-93 a)
3.
The Urban League will become more entrepreneurial in "partnering" of programs.
a.
b.
c.
d.
III.
Explore program areas which are consistent with the League's
mission and which may be funded on a fee-for-service basis
Establish a liaison system between Board members and Program
Directors so they can work together to reach programmatic goals.
Identify and develop partnerships with other organizations to meet
programmatic goals in the community
Develop strategy to reach a cadre of program volunteers
FUNDING Responsibility of the Fundraising Committee
Goal: The Urban League of Portland will develop and implement
a
strategic plan to increase and diversify funding, to ensure financial
stability.
Objectives:
Raise the level of sophistication and impact of Urban League
funding efforts.
a.
Create a capital fund advisory council to develop a
capital fund drive to pay off the Urban League
Plaza.
b.
Develop an unrestricted endowment through onetime giving from individuals, foundations, and
corporations.
c.
d.
2.
Establish a new, additional theme event to be held
annually which provides a substantial portion of
event-generated funds.
Continue to execute singular projects as they arise.
The Fundraising Committee shall focus its attention on the
following recommended categories for fundraising and shall
develop specific plans and goals within each.
a.
b.
c.
d.
e.
Onegoing: Endowment; Corporate giving (annual);
New large-scale event; Membership.
Short-term/Immediate: Capital Fund; Auctions; 50th
Anniversary event; Miscellaneous projects.
Fee for Service for programs.
Provide coordination assistance to auxiliaries--Guild,
Young Professionals, NULITES.
Expand fund raising efforts of Guild and Young
Professionals to insure that a potion of dollars raised
is returned to general fund of Urban League.
tJ[IJCJ.IL J_.,cdUG UL FULLIUI1U
Long Range Plan - Final Draft (11-18-93 a)
IV.
MEMBERSHIP
Committees
Responsibility
of the Community Relations and Fundraising
Goal: The Urban League of Portland will retain and increase membership.
Objectives:
1.
Expand membership
a.
b.
c.
Individual, Senior, Youth, Family
Corporate, Gold, etc. (see fundraising, above)
Guild,. Young Professionals, NULITES
2.
Identify/target opportunities for increasing memberships beyond
annual membership drive. Note: Define our client populations.
3.
Develop system for communication with membership
a.
Maintain database and develop renewal form for
current members
4.
Develop marketing strategy to promote membership and the
benefits for joining, e.g., Newsletter.
V.
IMAGE Responsibility of the Community Relations/Advocacy Committee
Goal: The Urban League will develop a strategy that will convey a
dynamic visible and positive image that is consistent with the
Urban League's mission.
Objectives:
1.
Develop institutional identity that reflects the mission of the Urban
League.
a.
Create a brochure outlining qualities
characteristics of Urban League of Portland.
4
and
Urban League of Portland
Long Range Plan Final Draft (11-18-93 a)
2.
Establish annual events to be identified with Urban League of Portland.
a.
Publish annual report consistent with National Urban League's "Status of
Black America" for Portland.
VI. ADVOCACY Responsibility of the Community Relations/Advocacy Committee
The Urban League will take action on a broad range of issues and policies
Goal:
designed to effect change and improve the quality of life for African
Americans and other disenfranchised groups and individuals.
Objectives:
1.
Empower constituents to understand and protect their rights.
a.
Assist agencies in their efforts to provide accessible and accountable
b.
Participate in problem solving situations that will result in improved
services so that clients will achieve self-sufficiency.
conditions for constituents.
2.
Educate and inform organizations and the general public about issues, policies and
practices that negatively impact our constituents and other disenfranchised groups
and individuals.
a.
b.
c.
3.
Conduct research and develop concept papers, positions, testimonies, etc.,
on issues pertinent to constituents.
Educate African Americans and others about existing and emerging issues
negatively impacting the quality of life and empower them to effect change.
Identify and define specific problems that the Urban League would like to
emphasize in order to bring about change.
Effect change in attitudes, policies, systems, institutions and social conditions
through problem solving and creating new alternatives and solutions.
a.
b.
Create and influence legislation.
Educate elected officials.
Approved by the Urban League of Portland Board of Directors December 16, 1993
5
THURDAY MARC1
175
:94
LUIYi
E. SHELTON HLL COIFERENCE ROOM
The Urban League of Portand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
FEBRUARY 17, 1994
MINUTES
The Urban League of Portland's Board of Directors Meeting was called to order at 7:45
a.m. by Board Chair, Gina Wood.
Members present: James Boehlke, Duane Bosworth, Louis Boston, Rian Brown, Faye
Burch, James Francesconi, Laura Glosson, Bryan Hicks, Elizabeth Kutza, Michael
Lewellen, Judi Pitre, Terry Rogers, Gina Wood.
Members absent with excuse: Joan Brown-Kline, Rita Lucas, Charu Nair-Manchanda,
William Spivey, Peggy Ross, John Holley, Kevin Fuller, Bill Wyatt.
Staff present: Cletus B. Moore, Jr., Esther Hinson, Brenda Sherman-Sanders, Mike
Pullen, Larry Foltz, Herman Lessard and Don Chalmers.
APPROVAL OF MINUTES
Approval of Minutes as written.
REPORT FROM THE INTERIM DIRECTOR
Reported on the Administration, programs and departments and activities in the
community.
REPORT FROM THE CHAIR
President and CEO Update - Reference check made and financial package offered.
Board went into Executive Session for balance of the Report. Board meeting resume for
Committees report.
NOMINATING COMMITFEE
No Report
COMMUNITY RELATIONS/ADVOCACY COMMITrEE.
Report on the Little Davis Bacon Act, regarding the petition that is being circulated,
Oregon has adopted the Federal and State contract - prevailing wages, Keith Edwards
of the electrical Brotherhood is urging not to sign the petition. The Urban League has not
taken a position on the OPL talk with Larry Johnson and have table it for now.
FINANCE/PERSONNEL
Monthly Financial Report and updated Personnel Policy were approved by the Board.
February 17, 1994
Page 2
Board of Directors
Minutes
BY LAWS
In reviewing the BY LAWS, the annual meeting date was in question and needs to be
checked again. The BY LAWS will be reviewed again and suggested a new draft of the
BYLAWS.
LONG RANGE PLAN
Elizabeth Kutza requested the various committees look at the Long Range Plan in detail
and submit time lines for meeting objectives.
EOD DINNER UPDATE
Budget passed out. Dinner should be a success.
PANEL PRESENTATION - Topic - Workforce Issues
James Francesconi - Moderator
Mark Landau - Senator's Hatfield's office
Lisa Nisenfeld - Portland Development Commission
Dennis Cole - Private Industry Council
Boy West (stand-in) - State
Don Mclnnes - Portland Community College
Mark Landau
From the federal level - 154 programs funded, some targeting the same services,
duplication of services, consolidate about 6 programs of the president's proposed plan.
Other programs discussed were dislocated workers, and programs that addressed lower
paying jobs. The need for income assistance and welfare reform issues must be
addressed. The federal government relying more on local government for increased need
of services in the community.
Bev West
Seeking feed back from employers, job search tied closely with computers to up to the
minute job information. There are major changes in the unemployment area that have
improved service. The department is looking at legislation to make some changes in the
employment service system along with establishing partnership. Training program in
Spring High School, with hope to expand into other schools in Salem.
Lisa Nisenfeld
How does the city spend the money? The areas touch upon were as leadership,
accountability. Workers - family wage skills, training - target areas for example:
Electrician, Food Processing, Biotech, Warehousse, environmental and professional
partnerships in job development and job creation; share data, share information be more
cost effective and accountable, Summer Programs and JPTA Programs.
Board of Directors
Minutes
February 17, 1994
Page 3
Dennis Cole
More collaborations, integrating systems, more in line with the Mayor's Program. Federal
is focused on the uneducated and untrained.
Don Mclnnes
New construction at Portland Community College, measure 5 has affected a lot of the
non-productive programs, education reform along with other cutbacks. Forums were
conducted on What We Can Do Better, such as job availability. Looked into the future
at hazardous job programs. Skill centers (Albina & Killingsworth area); recruiting off the
streets.
Basic training, working with the PlC programs.
Meeting adjourned.
SUBMITTED BY:
APPROVED BY:
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
Secretary
Board of Directors
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
FEBRUARY 17, 1994
MINUTES
The Urban League of Portland's Board of Directors Meeting was called to order at 7:45
a.m. by Board Chair, Gina Wood.
Members present: James Boehike, Duane Bosworth, Louis Boston, Rian Brown, Faye
Burch, James Francesconi, Laura Glosson, Bryan Hicks, Elizabeth Kutza, Michael
Lewellen, Judi Pitre, Terry Rogers, Gina Wood.
Members absent with excuse: Joan Brown-Kline, Rita Lucas, Charu Nair-Manchanda,
William Spivey, Peggy Ross, John Holley, Kevin Fuller, Bill Wyatt.
Staff present: Cletus B. Moore, Jr., Esther Hinson, Brenda Sherman-Sanders, Mike
Pullen, Larry Foltz, Herman Lessard and Don Chalmers.
APPROVAL OF MINUTES
Approval of Minutes as written.
REPORT FROM THE INTERIM DIRECTOR
Reported on the Administration, programs and departments and activities in the
community.
REPORT FROM THE CHAIR
President and CEO Update - Reference check made and financial package offered.
Board went into Executive Session for balance of the Report. Board meeting resume for
Committees report.
NOMINATING COMMITTEE
No Report
COMMUNITY RELATIONS/ADVOCACY COMMITTEE.
Report on the Little Davis Bacon Act, regarding the petition that is being circulated,
Oregon has adopted the Federal and State contract - prevailing wages, Keith Edwards
of the electrical Brotherhood is urging not to sign the petition. The Urban League has not
taken a position on the OPL talk with Larry Johnson and have table it for now.
FINANCE/PERSONNEL
Monthly Financial Report and updated Personnel Policy were approved by the Board.
February 17, 1994
Page 2
Board of Directors
Minutes
BY LAWS
In reviewing the BY LAWS, the annual meeting date was in question and needs to be
checked again. The BY LAWS will be reviewed again and suggested a new draft of the
BYLAWS.
LONG RANGE PLAN
Elizabeth Kutza requested the various committees look at the Long Range Plan in detail
and submit time lines for meeting objectives.
EOD DINNER UPDATE
Budget passed out. Dinner should be a success.
PANEL PRESENTATION - Topic - Workforce Issues
James Francesconi - Moderator
Mark Landau - Senator's Hatfield's office
Lisa Nisenfeld - Portland Development Commission
Dennis Cole - Private Industry Council
Bev West (stand-in) - State
Don Mclnnes - Portland Community College
Mark Landau
154 programs funded, some targeting the same services,
duplication of services, consolidate about 6 programs of the president's proposed plan.
Other programs discussed were dislocated workers, and programs that addressed lower
paying jobs. The need for income assistance and welfare reform issues must be
From the federal level
addressed. The federal government relying more on local government for increased need
of services in the community.
Bev West
Seeking feed back from employers, job search tied closely with computers to up to the
minute job information. There are major changes in the unemployment area that have
improved service. The department is looking at legislation to make some changes in the
employment service system along with establishing partnership. Training program in
Spring High School, with hope to expand into other schools in Salem.
Lisa Nisenfeld
How does the city spend the money? The areas touch upon were as leadership,
family wage skills, training - target areas for example:
accountability. Workers
Electrician, Food Processing, Biotech, Warehousse, environmental and professional
partnerships in job development and job creation; share data, share information be more
cost effective and accountable, Summer Programs and JPTA Programs.
Board of Directors
Minutes
February 17, 1994
Page 3
Dennis Cole
More collaborations, integrating systems, more in line with the Mayor's Program. Federal
is focused on the uneducated and untrained.
Don Mclnnes
New construction at Portland Community College, measure 5 has affected a lot of the
non-productive programs, education reform along with other cutbacks. Forums were
conducted on What We Can Do Better, such as job availability. Looked into the future
at hazardous job programs. Skill centers (Albina & Killingsworth area); recruiting off the
streets.
Basic training, working with the PlC programs.
Meeting adjourned.
SUBMITTED BY:
APPROVED BY:
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
L'ja Glosson
Secretary
Board of Directors
Cletus
And we have anotherf5l0,000 Grant in the State for our Seniors
Aihezimers program, State of Oregon for Seniors Alhezimers Program.
If you have any questions or comments
Do you want to talk about Career Connections?
Cletus
Career Connections will be tomorrow, and Saturday, we imagine that
we will see more than 2000 people, we have 83 employers, and we are
Tn-Met buses, psa, radio and
getting some good coverage,
television and a lot of calls have been coming in, would like to
have the board support and the board come through and check it out.
It is going to bigger and better than last year and next year we
will have to move to a different location.
Faye
Cletus from State Agencies
I have been getting a lot of calls,
managers want to know how they can attract minorities? and recruit
minorities, I have been telling them to come to the Career Fair and
hire somebody.
Cletus
Thank you.
Tomorrow night it runs until 7:00 p.m., Saturday until 4:00 p.m.
On Friday
There are workshops both Employers and Job seekers,
there is only one Job Seeker workshop at (Noon) 12:00 p.m. There
will be (6) Job Seekers Workshop on Saturday and 2 Employers, I
invite you to come to the Breakfast, the charge for Employers is
30.00 for the Breakfast and Employers Workshop. The participants
workshop is free.
The 83 Employers is a good number
We sold
That's up from last year, I think it was 64 last year.
every booth and section for State and Social Service Agencies where
We have had
tables are setup and all of those have been sold.
We
are
sold out.
people calling up asking for booth and tables.
The whole staff will be part±cpating, so the office will be closed
at this location and our phones will be forwarded over to the Red
Lion.
If you come as a guest, please check into the information booth to
get a pass to go into the Exhibit Hall, .you either have to have a
guest pass or have a pass as a job seeker going to orientation in
order to enter the Exhibit Hall.
2.
Duane
Thanks Cletus, we will skip the Report from the Chair, Gina as I
said should be here shortly, Joan Brown-Kline is not here at this
time.
Faye
I have her report.
Duane
Oh Great!
Faye
We had a meeting last week and we went over
Nominating Committee
Board
members who have been the Board to
Board expirations,
complete their term, we have two (2) coming up, Gina Wood is one of
those, and she has had her two (2)öintments and I believe is
not seeking a third. Lou Boston is the second, and his term is up
in November, and Joan has talked to hm and he is willing to serve
until that time. So we have those two people going off the board,
and I am not sure of the process, if there is a Motion or Action
that the Board need to take, re-appointments are Terry Rogers and
Michael Lewellen, they have both agreed to serve an additional
trth, that wE are recommending that they be allowed to do that. So
those is the Action for the Board Members, I do have a New Member
his name is Emmett
suggested member
a
to bring forward,
flmett Wheatfall is a African-American Minister, he
Wheatfall,
currently the interim Minister at Marion non-demoninational church,
I had a chance to meet for a few moments, he is a very interesting
man, he works for Portland General Electric, he's currently the
equal opportunity officer there and has been involved with
he seems a very interesting
employees mediation type activity
he
spent
formit
years, his teenage years
candidate for our Board ,
in Okinawa and has quite a few experiences to share, I think that
he would bring a wealth of talent to our Board and a person who
I have those suggestions for the 2
could take a leadership role.
2 members staying.
members leaving
Duane
Unforunately, we don't have a quaroum,
we are one short of a
Perhaps we should wait for minute.
quaroum.
information on the officers
Do you have Faye any
Faye
I have that as well, and I could give to you again for information
since we can't action on it today.
3.
Faye
We had fun talking about officers, and really noticed that theres
Ed
some missing talent on our Board, with losing our Banker
Dewald, and Treasurer is the responsibility that is a lot of work.
So I will give you
and no knows seems to step forward as of yet.
the slate that we currently have, theres in our BY LAWS, we are
required to Board members two weeks in advanced prior to voting, we
have not done that, so this could serve, I believe, as part of that
two weeks notice, and we can mail this ballot out, to give Board
Nominations will be
Members the opportunity to think about it.
able to come from the floor at this time and also at the time its
to be voted on which 2would be our April Meeting. By the slate of
officers that we have now for you to consider for President
Judi Pitre and
Jim Boehike and Michael Lewellen; Vice President
I have a big question mark down by Judi Pitre and I think that
question mark means, that Joan was not able to talk to Judi, to see
Laura Glosson,
if she would serve in that position, For Secretary
No available candidate. Another name for President
Treasurer
and Joan mention in her notes, that she was unable to reach him and
that was Bill Spivey.
Bill Spivey is no longer at Tekronkit.
Duane
Do I understand that additional names can be added?
Yes
They can be added now or during that two week process or they can
be added at the Board Meeting.
Duane
The expectation is that we are going to vote in April, at Board
Meeting.
And we did do some other work on candidates for
That's correct.
the Board, but as you know, we need to target these recruitments.
And we are looking for a banker,
she did and he wants to be
Did Joan talk to Leon Smith.
yes,
considered in about 6 months.
He is very honored to be asked.
Duane
Jim, Let jump ahead to Finance/Personnel
ri
Jim Boehlke
Finance/Personnel
Philip Sanstrum is getting flashie with graphic, actually its a
it particular the revenues I found good
pretty good graphic
presentation where our dollars come from, it's getting a little
difficult in light of the fact that we have a lot going on, to be
able to track our various very acturately, to know where they are
,
arising, we way over spent, as far as our expenses goes however we
also we are way over revenues, because primaily we got some new
programs going on, the biggest being the Street Academy, we are in
line, we still saving money because we don't have the CEO position
filled.
So that salary is not going out. We are over budget, we
need some additional funding, but things are moving in the right
directions and we are picking up a lot of possibilities, I know
that I talked to Lawrence Dark, and Cletus has talked to Lawrence
Dark, he got some ideas and so things are moving quite well.
I don't have any specific observations, we had a Finance Committee
meeting this week and went over this fairly general terms and there
is nothing overwhelming in course here other than fact that we have
to keep an eye on what we are doing.
questions,
I will just move off that.
Unless there are any
One comment that we had is
that we are running out of space, particularly with the Street
we getting to the
Academy and the Employment area growing there
point where we don't have room in this building. So, beginning to
look at the possibility of other sites, other things that we can
do, of course, taking on additional funding, program expansion. I
belive that there is no action to be taken at this point on that
issue. but I want the Board to be aware of what's going on.
,
Ku t z a
Could I ask you a question on the graph, Where would membership
come in? contributions or others,
JimContributions
information purpose, changing the
again,
We also discussed,
Membership Drive, particularly the individual membership drive, at
one time, to have it go on all through the year, so if you buy a
membership, you are a member for 12 months, regardless when you
buy, smooth cash flow and you wouldn't people buying membership for
2 months and asking for a renewal. So I think that will be a good
idea.
Faye
Cutting down on accounting
JimI don't think that it makes that much difference, they will just
record the revenues when they get it.
5.
Do we have the ability
JimMr Dark is very interest in making sure all the Directors know how
to write Grants and the interest that we got from the Directors and
all staff in fund raising is real encouraging, I think that things
I think that its
are looking really good from that standpoint.
going to be a good team effort. A lot of things are going to be
changing as far as that goes.
Duane
Why don't you tell us, as far as you know, about his schedule?
JimOk, He has signed his Employment Agreement, so we are clean on that
piece, he will not be here until May 23rd, his final exam schedule,
he teaching a class, his final exam schedule is takes him that
long. We had a bit interesting events since the last time, is that
his wife did not take any either one positions here and was going
to take a position in Washington, DC, therefore they would have a
difference Richmond and Columbia, SC, they were going to have
differnce between Portland and Washington, DC, but apparently she
has changed her mind again and although I havn't confirmed, I
understand she taken the position at Williamette, so apparently
they will be coming, he will be here on the 23rd, he also is coming
next month, he will be here from the 13th to the 20th and
scheduling some social events, community events, for him to appear,
he also is going to have to leave on the 20th, which is Wednesday,
and I would like to suggest that we back the Board Meeting up one
or two days to allow him to be here, one of the reasons we wanted
him for the Board Meeting, but he isn't able to do that, so if we
can re-schedule the Board Meeting, I think it would be advisable to
back it one day. He would be available on Wednesday for the Board
Meeting, because he doesn't leave that early.
routine contact with him, so he is plugged in.
Duane
Anything else on Finance or Personnel?
Duane
Mike lets go back to Fund Raising?
Cletus has been
Faye
Do you want to take some action on my nomination?
Duane
Yes,
I
thought that we could do that too,
and re-schedule the
Board.
I
Duane -
We can go back to nominiating, there was a recommendation from the
Nominating Committee that Terry Rogers and Michael Lewellen
continue for another term on the Board, I think that is a Motion
for second,
Second.
Duane
All in favor signfy by saying I, those oppose
Motion passes.
Faye
Emmett Wheatfall
My suggestion on that ones , perhaps could we get a resume,
Duane
copies made.
Two member just came in
Faye
Perhaps they can read it and We can vote at the end of the Board
Meeting.
so lets go back to Mike and talk about the dinner and also
Duane
new activities.
Michael Lewellen
All receipts are in but, net close to 16,000 on the EOD Dinner.
we
With attendance, with meals actually served, approx. 660
surpassed the goals set for this year, despite having to raise the
ticket prices for this year Dinner.
,
Individual Fund Drive
getting into
a
little bit of
the
discussion about tinking with the Membership programs, that one of
Looking at software package that
the things, doing the annual
can be used at the UL computer system.
There is a membership brochure that is being drafted, a means of
recruiting new members, have the new brochure ready by the June
Launch this new calendar membership drive. At the Annual
1st.
Dinner.
Business Fund Drive -
Business Membership Drive was a record drive, capped off those
totals at the end of 1993, 92,250, we have already identified a
Jim Courier, CEO
potiental chair for the new Corporate Campaign
1st Interstate Bank
7.
Mike Pullen about EOD Dinner
we sat records, without knowing
about the CEO, our speaker was not a familiar name, lot people come
to the Dinner because it's the Urban League.
Judi is not here, Terry do you know if there is any other
Duane
report from the Community Relations/Advocacy,
Terry - indeed, beg off on the criteria for UL Position on Ballot
So I will get that to Gina
Measures because I forgot to bring it.
for inclusion in the packet the next time and we will be able to
discuss it. Laura has a report regarding CR/A when Mr. Dark is
here.
Glosson
see schedule. Mr. Dark arrives April 13 and leaves April
20th.
This plan designed to be damage control as a result of the
Terry
Skanner articles and felt was extremely important to focus initial
on african-american community, so the leaders in the community can
They will be coming here. so
He will go out to them.
meet him.
every hour another place so he will be out and meeting people and
talking to people, and felt that was very very important to do.
The cocktail party at my house, is for Board Members and it is
completely social. Simply so, get to know him and socialize with
Then
each other, and really welcome him in a very social way.
whole community Reception to began, announce and make a big splash,
the realy key to our design for his time here initially individual
african american leaders in this community at their places of work,
so the one on one and the beginning of building relationships to
So that was the design of this whole skim,
start taking place.
Duane
Get notice out about Terry's party.
Rita Lucas
Is there any chance that he might not come?
JimAppears not at this point.
He signed his agreement
He has signed the agreement,
He signed his agreement and when you talk to him, he's very excited
He
about this, he's really chomping at the bit to get out here.
real excited about get going.
Rita
I didn't know if it is tied to his martial situation or not.
JimIt's certainly not tied to his martial situation
Rita - Ok, that's what I wanted to know.
Cletus - he has some speaking engagement on national conference on
Violence and Youth that he is already commited for
the reason that he's not here today is because he's visiting
Jim
the President this weekend.
Board Meeting the 20th, is that acceptable to those who
Duane
are here?
The Board of Directors Meeting, 7:30 a.m., April 20th, Wednesday
That notice should go immediately.
Duane, anything else on Community Relations/Advocacy?
based on tradition
Cletus
Membership start together.
both
individual
and
Corporate
so there is no misunderstanding Mike, would you like to put
Duane
that into a motion?
Micheal
I move that the normal policy of starting of the Corporate and
Individual membership be amended for the purpose of re designing
the individual membership and the Corporate continues as is.
second.
All those in favor, signfy by saying I, those oppose
Thanks Cletus.
Duane
anything else on that on Relations or Advocacy?
I was just going to ask about the Little David Bacon Act or
Faye
we going to revist that or
Terry
Faye
Not now, may never, certainly not now.
I thought I might be a resource for you.
E:p
JimIt's certainly not tied to his martial situation
Rita
Ok, that's what I wanted to know.
he has some speaking engagement on national conference on
Cletus
Violence and Youth that he is already commited for
Jim - the reason that he's not here today is because he's visiting
the President this weekend.
Duane - Board Meeting the 20th, is that acceptable to those who
are here?
The Board of Directors Meeting, 7:30 a.m., April 20th, Wednesday
That notice should go immediately.
Duane, anything else on Community Relations/Advocacy?
based on tradition
Cletus
Membership start together.
both
individual
and
Corporate
so there is no misunderstanding Mike, would you like to put
Duane
that into a motion?
Micheal
I move that the normal policy of starting of the Corporate and
Individual membership be amended for the purpose of re designing
the individual membership and the Corporate continues as is.
second.
All those in favor, signfy by saying I, those oppose
Thanks Cletus.
Duane - anything else on that on Relations or Advocacy?
Faye - I was just going to ask about the Little David Bacon Act or
we going to revisit that or
Terry - Not now, may never, certainly not now.
Faye
I thought I might be a resource for you.
Comments and primary discussion
1995 - 50th Annivesary and Hosting Regional Conference
Duane - Move ahead to Program and Planning
Elizabeth
Ok, Last month we had a panel of people talking about where the
opportunties were for training and funding for job programs and
planning committee as Jim mention last month has sort of thought
about 3 part focus on jobs and issues, first having to do with
whats available out there with funding
mTTI13out what the L
eisdoing around jobs and
T1ike to
n2th for adults and for youth and Ewe
schedule an5tIi
essioniEThETh
month, but upcoming where
the Board can really take all of this information and have a
discussion about where we should go, where are we, consistent with
what the trends are and where we are heading or we, do we have some
ideas about where our focus should be, are we missing some
opportunities that we ought to be persuing in this area, because I
think that we as a Board had conversations and pretty much agree
that our mission is enhancement of economic self sufficiency and
parity this is a big programmic issue for us that we ought to think
about how best we can accomplish that mission,
so this morning
Brenda, will be talking to us about general jobs employment program
that we have here in the League and will Larry be telling us about
Youth?
PANEL DISCUSSING
Brenda
Basically, I will try to run through this fast, several years ago
there from what I understand three or four employers, mentor
graphic, nike, standard insurance and US Bank came to UL to talk
about rebuilding our Employment Department, there had been some
disteasour in the past, where traditional employers who had been
They wanted to create a
using UL had fallen by the wayside.
that
want
it
to
be
employer driven, they
Partnership Program,
wanted someone who had Human Resources, background, various typical
social services, and they wanted to have a hands on role in what
goes on because they were the decision makers, they are the people
who are giving the jobs, it has 4'one pretty well, right now we have
gone better well, we have now about 29 paid Employer Partners, we
will be alright now with the Partnership Program, they way our
Partnership Programs works verus other kind of Employment training
programs is that in assisting employment intities out there to find
most qualified people, it is backstretch that we need to find
people jobs in process of finding qualified people for the
employers, that backstretch the we help people get placed. So we
are not a placement service, a sort of screening, recruiting,
referral service and through that networking and help people get
jobs.
Vc(,,Lc*red
10.
tseS
frc-
10.
Brenda - cont'd
workshop,
preparations, help them get employed and the retinusion strategy,
The Partnership Program fiscally is not generating a whole lot of
money, but it generates a lot of commitments, it generates getting
pe9ple job and so where we are right now is trying to come up with
a better strategy to keep dollars flowing in employment, now that
we have employers committed to help people get jobs, because they
do have confidence in what we are doing here. We have 3 paid staff
in Employment, we obvioiusly need more than that, we are endated of
And the second thing to that is Career counseling,
job orders, with employers who use our services, we don't have
Traditionally, UL also been a
enough staff to pull that off.
source of advocacy for people who had discriminatory problems at
work, either gettinga job or keeping a job or something that is
employment related and I am trying to build that back up by talking
to those individuals on a one-on-one basis, trying to get them
pulled into a new employment opportunities or help them to
facilitate or imediate a situation with their current employer,
most of the employer who are using our services are paying for
their partnership program fees are putting the money on Human
Resources, but also have bigger pots of money in recruiting and
advertising side, that they also put into the employment center,
some of those dollars could come out of chairtable contributions.
One stated that they had spent over 200,000 or 300,000 dollars in
year in advertisitement and that money itself a good portion could
be channel into actual recruitment at the UL if it was presented
Employment Department is working very hard with the
correctly.
Computer Training Center students to get those graduates plugged
into employment opportunities. On the community basis level we are
part of the NE Job Community Program, NE Alliance, part of the
Northwest Regional Workforce, Quality Council, and there probably
8 other employment and training entities that we are committee
The community itself
member or co-chair of , or Board Member of.
is kind of divided into how they feel that the UL Employment
Department is working, my personal theory is,
I try work by what
the employer is looking for and while doing that feeding and
offering, employers information and fair hiring practices, unlawful
termination kind of issues and trying to do a resonable amount of
advocacy on the part of people who are looking for jobs and keeping
the employers plugged in to what the economic development situation
here is and how it pertains to employment.
11.
HERMAN - Employment to Training Center
Help individuals to be train into the employment workforce that
they would be qualified for. Before we were sending individuals out
on job interviews based on job descriptions. They need some skills
and training on computers or computer logics, we are now to train
individuals into the type of software that applies to most business
as far as clerical or even upscale, because you are seeing a lot of
They need
down side, in a lot coporations what they are doing is
Graduated
that type of training that we are offering now, Cycle 1
13 individuals, at this date we have 7 of those individuals place
on jobs, we are in Cycle 2 now, we have 19 individuals in the
program now, we have two already, have been confirmed for
employment as soon as the cycle is over. We can train only 25
people at a time, that is the number of computers that we have
Right now, we have 157 individuals on the waiting list,
aloted,
for cycle 3, starting in May. Phase 1, is the 15 week course that
we are working on now, Phase 2, hopefully starting up April 16,
that will be Saturday classes, 6 week Saturday classes, individuals
in the areas of Lotus, Spreadsheet applications, WordPerfect, some
DeskTop Publications, we working currently Contractors Union, to
have them have the first slots into that Saturday class, starting
We also working with Darrell Sims, looking at
on April 16th.
funding 2,000 for that program, that would take care of the cost of
the individuals coming in, we will be contracting out the Saturday
courses, looking at charging 200.00 per individual on the Saturday
courses, that will generate some funds for the Computer training
Center, which is part of our contract obligations to our Grant of
Meyer Memorial Trust, Phase 3, of this computer training center
to have evening
will hopefully start Cycle 4 in September
classes, on a 15-week basis, Monday through Thursday, from 6:00
p.m. to 9:00 p.m. we currently neogiating with Private Industry
Council, JPTA Funding, so that we will be able to offer those
classes for individuals and JPTA will offer those slots at a price
of 1,250 per individual, generate per cycle and that would offset
the cost of the Computer Training Center while we are winding down
starting in 1995, funding from Meyer Memorial
in 3rd computer
Trust, hopefully we will self-sufficiency in 1996, one of things
too we will be able to get a lot of feed back from the PlC, JPTA
Funding, I attended the JPTA assessment course in late January,
where the Urban league is now certified to be JPTA eligible what
that means is we can do the assessment and the criteria in case
management here, rather than having PlC do, then we accept it
,
,
11.
HERMAN
Employment to Training Center
Help individuals to be train into the employment workforce that
they would be qualified for. Before we were sending individuals out
on job interviews based on job descriptions. They need some skills
and training on computers or computer logics, we are now to train
individuals into the type of software that applies to most business
as far as clerical or even upscale, because you are seeing a lot of
They need
down side, in a lot coporations what they are doing is
Graduated
that type of training that we are offering now, Cycle 1
13 individuals, at this date we have 7 of those individuals place
on jobs, we are in Cycle 2 now, we have 19 individuals in the
program now, we have two already, have been confirmed for
employment as soon as the cycle is over. We can train only 25
people at a time, that is the number of computers that we have
Right now, we have 157 individuals on the waiting list,
aloted,
for cycle 3, starting in May. Phase 1, is the 15 week course that
we are working on now, Phase 2, hopefully starting up April 16,
that will be Saturday classes, 6 week Saturday classes, individuals
in the areas of Lotus, Spreadsheet applications, WordPerfect, some
DeskTop Publications, we working currently Contractors Union, to
have them have the first slots into that Saturday class, starting
We also working with Darrell Sims, looking at
on April 16th.
funding 2,000 for that program, that would take care of the cost of
the individuals coming in, we will be contracting out the Saturday
courses, looking at charging 200.00 per individual on the Saturday
courses, that will generate some funds for the Computer training
Center, which is part of our contract obligations to our Grant of
Meyer Memorial Trust, Phase 3, of this computer training center
to have evening
will hopefully start Cycle 4 in September
classes, on a 15-week basis, Monday through Thursday, from 6:00
p.m. to 9:00 p.m. we currently neogiating with Private Industry
Council, JPTA Funding, so that we will be able to offer those
classes for individuals and JPTA will offer those slots at a price
of 1,250 per individual, generate per cycle and that would offset
the cost of the Computer Training Center while we are winding down
starting in 1995, funding from Meyer Memorial
in 3rd computer
Trust, hopefully we will self-sufficiency in 1996, one of things
too we will be able to get a lot of feed back from the PlC, JPTA
Funding, I attended the JPTA assessment course in late January,
where the Urban league is now certified to be JPTA eligible what
that means is we can do the assessment and the criteria in case
management here, rather than having PlC do, then we accept it
Looking at the Youth Program, I will go into one point and turn it
over to Tony and Katy, our third year of partnership with Key Bank
of Oregon for our Youth Employment Program , male Responsibility
Program, we are looking at having 5 full crews this year, that will
,
,
be working in Northeast Portland and some parts of Southeast
Portland, we have had 8 coporate sponsors last year , we looking at
generating 15 corporate sponsors this year with the help of
Partnership in Key Bank, our budget for programs which will run
from June 18 through Aug. 16th will be about 94,000 dollars.
12.
That will help to offset the cost of paying the youth at 6.00 per
hour for 4 days a week, crew leaders at 9.00 an hour, having the
use of 5 vans, that will be crisscrossing the community and also
working with them into leadership skills.
Faye
Qoarum to vote'
Emmett Wheatfall
TONY
Youth Employment
high school, community base organizations, or
Youth ages 14 to 21
referrals, our boundaries 15 East , 84 Banfield Freeway and also to
82nd Ave. Youth training, which consist of training, resume
preparation, application writing, those type of things, how to get
to the job on time, most of the kids that I deal with most of them
have not had prior work experience, and seems a little harder for
them to get jobs than the older kids 16 to 18 year old kids, 75% of
our clients are single parent family or low income family, we serve
kids that come from Northeast part of town , we also have a program
called the Youth Employment Department Progam which is know as the
Yeep Model, County is the umbrella agency for that and they doll
15 or 20 community base organizations that are
out the dollars.
that particular
current involve in that particular program
program serve gang effected kids that's the focus, gang effected,
gang involved or at-risk of gang involvement, those are primilary
the kids that are served in that program.
,
ELIZABETH
serve?
Can you give me an idea in month, how many kids you
Months time, depending on the month
Tony
Summertime, you can get up to 100 kids.
30 to 60 kids.
I serves about 25 kids for the whole year, the same
KATY - YEEP
25 youth, they go through the process which job comes through the
YEEP program, and 17 or 18 agencies involve they are the only one
that can send youth to that job and so the difference between this
one is , I kind of follow through with the kids the whole year
helping them with difference areas they need assistant with and
and
them through the pre-employment training process
take
placement, and working with employers to make sure they stay on
jobs, even when problems may occur.
Questions
13.
The UL Guild is working on 2 fund raisers, one will be 20th of this
month, Sunday, which will be working in conjunction with "Jar the
Floor" and those tickets are 25.00, we got the tickets for halfprice and we are selling them for 25.00, it will be a reception
proceeding the play.
The next big one we are having is May 14, Saturday, which is our
first partnership with the Portland Art Museum and that going to be
a large one, it is the Camroon Art Exhibit, which they are going to
be refurbishing, fund raiser for that.
Might have to get Board Approval, because the budget
Mike Pullen
is much larger.
©LZ © EYT
Seniors Forum
April 11, 1994
10:00 a.m-11:00 am.
Senior Center
April 13/20, 1994
Lawrence J. Dark,
President & CEO
Portland
April 13, 1994
6:00 p.m.
Social for Lawrence Dark
Board of Directois
April 15, 1994
4:30 p.m-6:30 p.m.
Community Leaders Reception Cascade Center
Meet Lawrence J. Dark
April 20, 1994
Board of Directors Meeting
Urban League
Computer Training Center
Cycle II Graduation
Bev Stein, Chair
Urban League
7:30 a.m.
April22, 1994
7:00 p.m.
Keynote Speaker
April 25, 1994
6:00 p.m.-7:30 p.m.
Volunteers Celebration
Tony Ross, Coordinator
Senior Center
April 26, 1994
10:00 am.
National Urban League
PRISM Video
OPB
May 14, 1994
African Art Exhibit
Urban League Guild Benefit
Portland Museum
June 24, 1994
Fishing Derby
(Tentative)
June 14, 1994
Multicultural Center
Anniversary
(Tentative)
July 24/27, 1994
National UL Conference
Convention Center
Indianapolis, IN
August 19, 1994
Grandparent's Conference
(Tentative)
of Art
- -
MAR-09i994 i63
FROM
TO
HUMAN RESOURCES
92825341-
P.02
BiOGRAPHY
Emmett C. Wheatfall
6426 NE Grand
Portland OR 97211
(503) 2874'749 (Home)
(503) 464-7256 (Work)
Emmett C. Wheatfall is the Corporate
Equal Employment Opportunity (EEO)
Portland General Electric (PGE),
Specialist for
PGE, located at 121 SW Salmon St.,
Portland, Oregon
97204, is an Oregon corporation that provides
electric service as a regulated public utility
over 600,000 customers in the state of
to
Oregon.
PGE currently employs 2,614 people,
the state of Oregon.
all in
Mr. Wheatfafl was born August 16,
1957 in Hopkinsville, Kentucky. He is the
retired military man who served his
son of a
country
in
both
the
Korea
and
Vietnam
conflicts.
virtue of his father's occupation, he
By
experienced and learned from the cultures
islands of Okinawa and Hawaii, located
found on the
in the South Pacific. Subsequent to his
in Okinawa and Hawaii, Mr. Wheatfall
experiences
has lived in the states of Virginia, Kansas,
and now,
a current resident of Portland, Oregon.
He has lived in Portland since 1974.
Mr. Wheatfail has held positions
with a number of
academic training through Mt. Hood Community large corporations since receiving
has worked in the insurance, banking, and utility College and Warner Pacific College. He
industries. His insurance background
encompasses work-related experience in the
bodily injury claims. While in the banking areas of adjusting automobile, homeowners, and
industry his primary focus was homeowner
lending, property tax, and insurance
servicing. A portion of his tenure in the
has afforded Mr. Wheatfall the
utility industry
opportunity to work in the sales and marketing arena,
As the Corporate BEO Specialist for
Portland General Electric, Mi. Wheatfall's
essential functions require him to be
present
accountable for niaidng sure the corporation is in
compliance with all federal, state, and city laws
opportunity and affirmative action. Additional and ordinances relative to equal employment
responsibilities require him to oversee the
corporation's affirmative action and cultural
diversity programs.
Mr. Wheatfall is an ordained minister who also
serves as the interim-pastor of Maranatha
Church located in northeast Portland.
This church is a multicultural church with a
membership of approximately 200
parishioners.
In the past, he has served as a board member for
the at-risk youth organization called
Minority Youth Concerns Action
Program
(MYCAP).
In addition to this board experience,
he currently serves as Vice Chairperson
on
the
board
of
directors for the Garlington
which is a non-profit organization
Center,
providing mental health services to the northlnortheast
Portland community.
Mr. Wheatfa]1 is married to
Abrmna, and Jonathan.
Karen P. Wheatfail,
and has three children
named }elecia,
Albina Head Start
3417 N.E. 7th
(503) 282-1975
Portland, OR 97212
FAX (503) 282-1986
An Investment In Our Future
February 23, 1994
Gina Wood
8040 SW. Brookridge
Portland, OR 97225
Dear Gina,
It has come to my attention that individuals on or associated with the Urban
League Board have stated I have objections regarding the Urban Leagu&s
selection process for filling its CEO position. This is untrue. I have not spoken
with anyone regarding this issue and obviously have no criticism.
Another issue apparently being associated with me is also untrue. I have never
said someone from Portland should fill the CEO position.
I would hope any selection process would result in hiring the best candidate
regardless of where they may currently reside.
Please feel free to share this letter.
Sincerely,
Ronnie Herndon
Albina Head Start
National Urban League, Inc.
The Equal Opportunity Building
EJ
DATE:
TO:
FROM:
500 East 62nd Street, New York, NY. 10021-8379
Telephone (212) 310-9000
March 1, 1994
Affiliate Chief Execitive Oflicers
Howard F. Mills, Di
Conferences Dendrtl
SUBJ:
CC:
Mildred L. L6ve
THURSDAY, MARCH 31 IS THE LAST DAY TO PURCHASE 1994
NATIONAL URBAN LEAGUE CONFERENCE REGISTRATIONS AT 1/2
PRICE!
If you have already purchased registrations through plan A or B, you may still purchase
additional ones up until March 31. HURRY! March 31 is only 4 WEEKS away!
Purchase a minimum of ten registrations and qualify for the extra bonus package -one set of registration and conference event tickets free! This offer is unlimited -- you
will receive one set to every ten registrations you purchase!
Use this opportunity to encourage board and Guild members as well as other community
leaders and constituents to attend this very important conference with you! Extend the buyone, get-one offer to them too!
Remember, your affiliate must first be current in its annual dues, i.e., paid in full or with
current approved payment plan, to qualify for this offer.
Contributions to the National Urban League are tax deductible.
___
The Urban League of Portland
URBAN PLAZA
10 North Russell Street
Portland Oregon 97227
FAX (503) 281-2612
(503) 280-2600
March 10, 1994
The Board of Directors
Urban League of Portland
Dear Members of the Board:
Presented here are February, 1994, Combined Balance Sheet, Statement of Revenue and
Expense and Changes in Fund Balances Report, and the Comparative Statement of Support
Revenue & Expense History (Fiscal years 1992 & 1993) for the Urban League of Portland.
Please note in the Comparative Statement of Support Revenue & Expense History that the
line items headed "Special Events" represents gross funds raised in revenues and cost in
expenses for each year.
These reports are for management use only and are unaudited. These reports do present
fairly the actual revenues and expenses for the period except as noted in financial
statements.
Though it is not shown in these combined financial reports, separate accounts are
maintained for each fund to ensure the observance of limitations and restrictions placed on
the use of resources available to the League. These accounts are maintained in accordance
with the principles of fund accounting. The staff, in cooperation with the Finance
Committee, is continually working towards developing uniform standards on special
projects and accountability for restricted contributions.
SPECIAL NOTES: Explanatory notes and comments accompany the financial statements
to darify the statements and enhance the fairness of their presentations. These notes are an
integral part of the statement.
If you have any questions regarding these reports, please give me a call before the Board
meeting.
Respectfully submitte
Vice President, Finance & Administration
A NATIONAL
URBAN LEAGUE
AFFILIATE
(File: BoardFeb.94)
A United Way
Agency
II
/
e-i
//
I,
March 14, 1994
DRAFT MEMORANDUM
TO:
Laura Glosson, Judi Pitre
FROM:
Mike Pullen
SUBJ:
Community Relations/Advocacy Committee Plan
for Lawrence Dark's April Visit
Lawrence Dark will arrive in Portland on Wednesday, April 13 in
The
afternoon and depart on Wednesday, April 20 at 8:30 p.m.
Committee proposes several events during Lawrence's visit to
Portland:
Cocktail Party with the Board of
Wednesday, April 13, Evening
Directors at a Board member's home.
Terry Rogers has offered her home as
a site for an informal get-together
:) /i'2).
where the Board and Mr.
Dark can
socialize.
Thursday, April 14Tuesday, April 19
One-on-One Meetings with Community
Leaders (Unity Breakfast Committee,
Staff will schedule meetings
etc.)
with Dark at offices of community
leaders, primarily in NE Portland.
Friday, April 15,
4:30-6:30 p.m.
Informal Community Reception for the
Darks (at Cascade Center on N.
event where
Large
Vancouver).
community can come meet Mr. Dark.
arid
coffee
(punch,
Low
cost
cookies). Publicize in Urban League
newsletter and community newspapers.
/
7;
/
2' :
/i
flit
fl
9
t
4/
The Urban Leaguo of Porfiand
URpLAZA1ONOrthRUSSeIIStreetPOrtIafld,Oreg0fl97227FAX(503)281-2612(503)280-260O
A NATIONAL
URBAN LEAGUE
AFF I LIATE
A
iI VdV
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTOR'S MEETING
MARCH 17, 1994
MINUTES
The Urban league of Portland's Board of Director's Meeting was called to order at 7:40
am. by Vice Chair, Duane Bosworth.
Members present: James Boehlke, Louis Boston, Duane Bosworth, Faye Burch, Laura
Glosson, Elizabeth Kutza, Michael Lewellen, Rita Lucas, Terry Rogers, Peggy Ross,
Gina Wood.
Members absent with excuse: Rian Brown, Joan Brown-Kline, James Francesconi,
Kevin Fuller, Bryan Hicks, John Holley, Charu Nair-Manchanda, Judi Pitre, William
Spivey, Bill Wyatt.
Staff Present: Larry Foltz, Katy isa, Herman LessarcPbletus B Moore, Jr., Michael
Pullen, Brenda Sherman-Sanders, Tony Ross and Dbn Chalmers
APPROVAL OF MINUTES
Approval of Minutes
REPORT FROM THE INTERIM DIRECTOR
Reported on the Administration programs and activities in the community. We have
written a $10,000 grant to the State of Oregon Senior Aihezimers Program for our Seniors
AlhezimerS Program.
Career Connection '94 will be tomorrow, Friday, March 18th and Saturday, March 19th.
We anticipate seeing more than 2,000 visitors. There are 83 Employers represented.
Coverage for the event is very good from PSA television, radio, Tn-Met. We would like
to have the Board of Directors support and come and visit as this will be larger and better
than last year. Next year we will have to move to a larger location for next year.
REPORT FROM CHAIR
Chair, Gina Wood absent, no report.
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. SHELTON HILL CONFERENCE ROOM - URBAN PLAZA
Thursday, March 17, 1994
7:30 a.m. - 9:00 a.m.
AGENDA
7:30 am. - 7:35 a.m. APPROVAL OF MINUTES (Action)
7:35 a.m. - 7:45 am. REPORT FROM THE INTERIM DIRECTOR (Action)
7:45 a.m. - 7:55 am. REPORT FROM THE CHAIR
Executh'e Committee Report/President and CEO Contract (Action)
COMMITTEE REPORTS
7:55 am. - 8:00 am. NOMINATING - Joan Brown Kline, Chair
ReappointmenlS to the Board of Directors (Action)
Update on Process for 1994-9 5 Election of Officers (Information)
8:00 a.m. - 8:10 am. FLTNDRAISING - Michael Lewellen, Chair
Equal Opportunity Day Dinner (Information)
Update on Activities (Information)
8:10 am. - 8:20 am, FINANCE/PERSONNEL - Jim Boehike, Treasurer and Chair
Moiiihly Financial Reports (Action)
8:20 am. - 8:30 am. COMMUNITY RELATIONS/ADVOCACY - Judi Pitre, Chair
Oiler/a for Urban League Position on Ballot Measures (Action)
8:30 am. 9:00 am, PROGRAM AND PLANNING - Elizabeth Kutza, Chair
Staff Presentation: Employment and Training Issues (Discussion)
March 17, 1994
Board of Directors
Minutes
Page2
COMMITTEE REPORTS:
NOMINATING COMMITTEE
1
Faye Burch gave report in absent of Joan Brown-Kline. The Committee reviewed the
Boards membership terms of office. There are two (2) who have/or completed their term
in office, Gina Wood and Louis Bostdn. Gina Wood will not seek a third term, Louis
Boston will serve his term out until ,J6vember. There were 2 (two) re-appointments, Terry
Rogers and Michael Lewellen. /
MOTION MADE AND SECONDED TO THE RE-APPOINTMENT OF TERRY ROGERS
AND MICHAEL LEWELLEN TO THEIR POSITIONS. MOTION PASSED.
Candidates for Board positions are as follows - information only - no action taken.
To be on Agenda for the Board of Director's Meeting - April 20, 1994
Positions
Candidates
President
James Bohike
Michael Lewellen
William Spivey (possibility)
Vice President
Judi Pitre
Secretary
Laura Glosson
Treasurer
No candidates
Other names may be added in the two week process or can be added at the Board
Meeting, we will vote at the Board Meeting in April.
NEW MEMBER
Emmett Wheatfall,
employed with Portland General Electric as the Equal Opportunity Officer and is currently
involved in employees mediation activity, Mr. Wheatfall spent his formative years in
Okinawa and is an African American Minister, and would bring a wealth of talent and
leadership to the Board.
New member application presented to the Board of Directors,
(BdminMar94]
March 17, 1994
Page 3
Board of Directors
Minutes
THE MOTION WAS MADE TO ACCEPT EMMETI WHEATFALL'S APPLICATION TO
BECOME A MEMBER OF THE BOARD OF DIRECTORS. THE MOTION WAS
SECOND AND PASSED.
FUNDRAISING COMMITTEE ( (
'\'
7'
/
jj Mike Lewellen reported that it was igood year forEqual Opportunity 9ày Dinner, the net'
'' wa $)00, meals actual servec%as approximat 660, urpassedthe goals set for this
yeàrAnnual membership and Individual only, instead of Corpor,áte The Membership
brochure is being drafted and ready by June to launch the new Calendar Membership
Drive at the Annual Dinner. The Business Membership Drive was a record drive, capped
off those totals at the end of 1993. $92,250. We have already identified a potential Chair
for the new Corporate Campaign - Jim Courier, CEO, 1st Interstate Bank.
/
Cletus Moore stated that based on tradition both Individual and Corporate Membership
start together.
Duane Bosworth ask Michael Lewellen to put a motion in regarding Individual and
"L/
NCorporate Membership.
THE MOTION WAS MADE AND SECOND THAT THE NORMAL POLICY OF
STARTING THE CORPORATE AND INDIVIDUAL MEMBERSHIP BE AMENDED FOR
THE PURPOSE OF REDESIGNING THE INDIVIDUAL MEMBERSHIP AND THAT THE
CORPORATE MEMBERSHIP CONTINUES AS IS
77
7
7
\
,(7(l
H
FINANCE/PERSONNEL COMMITTEE
(/
/1'
Jim Boehlke reported thaprésentation of the revenues was vØry good, It shows where
our dollars come from, it getting:alittlebit4ifficultsincewe 1'avea4ot going or be able
are way 9yerspent as far as expense;4owever; Mr. Dark signed
will ot be here until May 23, frs final exam schedule
his Employment Agreement
j
takes him to that date He willi be here Apri3 to April 20 Comrpunity ndiocialeyents
are scheduled Suggest board meeting moved'bk to April 20 sofibcan attendrWe are
way over in revenues, because we have some new programs going on, the largè'st being
the Street Academy. We are still in line because we don't have the CO position filled.
So that salary is not going out. We are over budget1weneed:&ome,$dditional funding,/
Cletus and I have spoken to Lawrence Dark
but we are moving in the right direction
and he has some good ideas.
With the growing of the Street Academy and the
Employment Department, we are beginning to Ioolç space\or other sites, ofcoursetaking
onaddWonaI-4unding for program expansion. No ction o be taken at this point.
/
(BdminMar94]
77
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March 17, 1994
Page 4
Board of Directors
Minutes
h
/
We also discussed the Membership Drive, ptioulá'rly the individual membership driv,
1ohave1t go on all through the year, on a 12 month basis, regardless when you joined.
Mr. Dark is very interested in making sure all the Directors know how to write Grants and
the interest from Directors and staff in fund raising is real encouraging.
COMMUNITY RELATIONS/ADVOCACY COMMITTEE
Terry Rogers will make report of Criteria for Urban League Position on Ballot Measures
at next Board Meeting.
Laura Glosson reported on Lawrence Dark's visit here from April 13th to April 20th. He
will focus on the African-American community and its leaders will have an opportunity to
meet Mr. Dark. He will actually go to the community leaders for a one-on-one meeting.
His schedule for the visit here is as follows:
April 13, 1994
Board of Directors Cocktail Party - Informal
April 14 to 19, 1994
One-on-One meetings with community leaders
April 15, 1994
Informal Community Reception to meet Mr. Dark
April 20, 1994
Board of Directors Meeting (moved up one day,
so Mr. Dark can attend)
Comments and discussion on 1995
50th Anniversary and hosting Regional
Convention.
PROGRAM AND PLANNING COMMITTEE
ft
Y\
Elizabeth Kutza stated that last month we had a panel discussing the, where the
opportunities were for training and funding for job programs,
injobsandtraining. This month we have invited 4 of our Urban League staff to come in
and informs uwhat the Urban League is doing for jobs and training for both adults and
for youth. We should also schedule another sessionupcomingfor the Board to take this
information and see where we should go, where we are) afid' where we are headingac4dwhere our focus should beand if we are missing some opportunities.
[BdminMarø4]
March 17, 1994
Page 5
Board of Directors
Minutes
STAFF PRESENTATIONS
BRENDA SHERMAN-SANDERS - Employment
Several employers came to the Urban League to rebuild the Employment Department.
They wanted to create a Partnership Program, and we now have 2paid Employer
Partners. We are not a placement service, but a sort of screening, recrØiting and referral
service and through the services and networking it helps people et jobs. Career
counseling, workshop preparations also helps them get employed/ The Partnership
Program fiscally is not generating a whole lot of money, but it/generates a lot of
commitments, getting people jobs and now we are trying to coØie up with a better
/
strategy to keep dollars flowing in employment. The Employment'is working very hard
with the Computer Training Center students to get them plugged into employment
oppopu nitisOn the community base level, we are part of NE Job Community Program,
N Alliance, part of the Northwest Regional Workforce, Quality Council and otheraRd
\je try to work by what the employer is looking for and by feeding and offering employers
information and other job related issues and the economic development situation.
HERMAN LESSARD - Computer Training Center
The Computer Training Center helps individuals to be train into the employment workforce
thattheywouIdbequalified:for. They need training on computers or computer logic
before sending them for job interview. Cycle I - graduated 13 students - 7 of those
tJii
individuals are placed on jobs. Cycle 2 - we have 19 students in the program, 2 of the
students are already confirmed for job placement as soon as the cycle is over. We can
There are
only train 25 students ata
May
We
are
now
working
on
157 individuals on the waiting list for Cycle 3 starting in
Phase 1, a15 week course, P!3ase 2 is schedule for April 16th which will be Saturday
classes, the students will beorking in the areas of Lotus, Spreadsheet applicatjons,
WordPerfect, some DesTpp Publishing We are working with Darrell Sirr}sr looking at
Wë will be contracting out the Saturday coursVe are looking
funding for that progr
at charging $200.00 èrThdividual that will generatesomefund for the Cothputer Training
Center, which is partofourtbntract obligations to our Grant of Meyer Memorial Trust.
Phase 3 of the Computer Training Center will hopefully start Cycle 4in September which
will have evening classes, based pna 15 week, Monday throUgh Thursday from 6:00 p.m.
to 9:00 p.m. We are currently orking'with Private Industry Council JPTA Funding. I
attended the JPTA Assessmenrcourse in late January, and now the Urban League is
now certified to be JPTA eligib,Ie Male Responsibility in Northeast/Southeast will have
summer work crews, June 18th to Aug. 16th.
7:
I
/
[BdminMar94]
/1
//
I
(1
(Y
y'/
AM
T
March 17, 1994
Page 6
Board of Directors
Minutes
TONY ROSS - Youth Employment
1
We work withpóuth 14 to 21 years of age - high school, community-based organizations
or referrwe training- in resume preparation, application wjiting, interviewing These
/outh gneraIly do not have previous work experience andsometimes they are harder
'to place. We serve youth that come from Northeast Portland and 75% of our clients are
We also have a program called the Youth
single parent or low income family.
Employment Department Program, which is know as the YEEP model. The county is the
umbrella ency. There are 15 to 20 community-based organizations that are currently
invohed/his program serves gang-effected, gng-involved or at-risk youth We serve)
depending on the month30 to 60 kids and7n the summertme we can get up to 100
'
KATY ISA - YEEP
/
)1L-
serve about 25 youth for the whole year, .the same 25 youth Ihey go though the
process the whole year as the 17 or 18 agencies i2Volve they are the onl.6ne that can
send youth to that job. I%llow through with the youth the whole year, peiping them in
different areas,_where they need assistant, and t'ak them through the pre-employment
training process and placement, vyorkingwith emplo'ers, making sure,'That the youth stay
on the jobaRdeven\fhen prob7ms may occur. 1
'
':
MIKE PULLEN
/
The Urban League Guild is working on 2jundj/aiser1e will be Sunday, March ?Qth,
working in conjunction with "Jar rhe lor\e got the tickets for half-pricandé are
selling the tickets for $25.00fere *ilIbé a reception proceeding the play.
The next large fund raiser is Saturday, May 14tvhich is our first partnership with the
Portland Art Museum which will be an African At Exhibit.
-We might need board approval, because the budget is much larger. Nö action
taken).
Meeting adjourned.
SUBMITTED BY:
APPROVED BY:
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
Laura Glosson
Secretary
Board of Directors
[BdminMar94]
March 17, 1994
Page 6
Board of Directors
Minutes
TONY ROSS - Youth Employment
We work with youth 14 to 21 years of a
or referrals. We train in resume prepa
these youth do not have previous work e
We serve youth that come from Northe
based organizations
terviewing. Most of
j\
are harder to place.
'o% of our clients are single
.
program called the Youth Employment
parent or low income family. We also ft
The county is the umbrella
Department Program, which is know as the YEEP model.
organizations that are currently involved,
agency. There are 15 to 20 community-based
at-risk youth. We serve on the 30
this program serves gang-effected, gang-involved or
can get up to 100 youth.
to 60 kids depending on the month. In the summer we
.
KATY ISA - YEEP
I
whole-
Theye4høugi4Pepc ess4he
We serve about 25youth for the whole
youth to th
-yea-aiRe 17 or 18 agencies invoivdare the only onthat can send
year0
.
thouthe whole yerelping them in different
e pre-employment training
they need assistant, aR44ake-thei4tg
job and even
I follow through with
4jcS
placement, working with employers, making sure that
when problems may occur.
the youth stay on the
MIKE PULLEN
One will be Sunday, March 20th,
The Urban League Guild is working on 2 fund raisers.
got the tickets for half-price. We are
working in conjunction with "Jar The Floor". We
proceeding the play.
selling the tickets for $25.00. There will be a reception
This is our first partnership with the
The next large fund raiser is Saturday, May 14th.
Exhibit. We might need board approval,
Portland Art Museum which will be an African Art
because the budget is much larger. (No action taken).
Meeting adjourned.
SUBMITTED BY:
Don Chalmers
Acting Administrative Assistant
Urban League of Portland
[BdminMar94]
APPROVED BY:
Laura Glosson
Secretary
Board of Directors
rt4ew +
The Urban League of PortAand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
FAX (503) 281-2612
BOARD OF DIRECTORS
THURSDAY, MARCH 17, 1994
7:30 A.M.
URBAN PLAZA
E. SHELTON HILL CONFERENCE ROOM
A NATIONAL
URBAN LEAGUE
AFFI LIATE
A UnUod
ay
Acy
(503) 260-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
E. SHELTON HILL CONFERENCE ROOM - URBAN PLAZA
Thursday, March 17, 1994
7:30 a.m. - 9:00 a.m.
AGENDA
7:30 a,m. - 7:35 am, APPROVAL OF MINUTES (Action)
7:35 am, - 7:45 am. REPORT FROM THE INTERIM DIRECTOR (Action)
7:45 a.m. - 7:55 a.m. REPORT FROM THE CHAIR
Executive Committee Report/President and CEO Contract (Action)
COMMITTEE REPORTS
7:55 am. - 8:00 am. NOMINATING - Joan Brown Kline, Chair
Reappointinents to the Board of Directors (Action)
Update on Process for 1994-95 Election of Officers (Information)
8:00 a.m. - 8:10 am. FTJNDRAIS]NG - Michael Lewellen, Chair
Equal Opportunity Day Dinner (Information)
Update on Activities (Information)
8:10 am. - 8:20 a,m. FINANCE/PERSONNEL - Jim Boehike, Treasurer and Chair
Ivlonlhly Financial Reports (Action)
8:20 am. - 8:30 a.m. COMJ\'IUNITY RELATIONS/ADVOCACY - Judi Pitre, Chair
Crite,'ia for Urban League Position on Ballot Measures (Action)
8:30 am. - 9:00 am, PROGRAIVI AND PLANNING - Elizabeth Kutza, Chair
Staff Present at/on: Employment and Training Issues (Discussion)
THE URBAN LEAGUE OF PORTLAND
The Rerort of Interim Director for February 11, - March 10, 1994
General Administration: Primary focus has been on EOD and Career Connection.
Details will be presented in committee reports. The management operating team met at
a retreat on Saturday, February 26, 1994. Several issues were discussed for future
planning and involvement of the staff with the Board of Directors: The ideas presented
are being reviewed for integration into the Long Term Strategy plan established by the
Board. One that needs immediate attention is the upcoming membership drive. Some
of the ideas were shared with the executive committee and will be presented as a part
of the community relations' committee report.
Membership Drive:
Postpone kick-off and incorporate with Annual Dinner
12 months membership anytime constituent joins League
New marketing strategies to include target areas of community, other
peoples of color, neighborhood associations, and high visibility for our
constituents
Loan executives for campaign
Public relations firm involvement - gratis
and many more.
Adopt a program - Corporate sponsorship, e.g. Key Bank summer projects
Capital fund raiser(s) to meet space requirements for existing and new programs
that all fall under the mission of the Urban League.
The treat was an exciting experience for the management operating committee. The Dark
family joined the team for lunch with discussions that were very productive in establishing
a great working relationship. The lunch session helped lay the ground work for a smooth
transition for the new C.E.O. Look for more good things from the management operating
team and staff as the board's strategic plan is integrated into the operational plans of the
agency.
© LUPAT
GREAT NW
Aw
Portland Street Academy
City of Portland - $10,000 awarded for Support Group for Gay Youth
in NE Portland
PGE -
$8,000 -
Meyer Memorial Trust -
$8,000
award for Grandparent - Parenting
Program
Key Bank - Male Responsibility Program - proposed for summer youth
program - budget $95,000
TPIC - $100,000 dislocated worker program - in negotiations
-
Employment Department
TPIC - Saturday CTC students - 8 slots at $1,250 per student
TPIC - Youth Fair Chance Project - Proposal $3 million - Urban League
lead agency - July 94-95
Hatfield Fund - Job training for NE Portland - under consideration
Regional Strategies Board - proposal with POVA for job training
Planning, Program, and Service Development: The management team is working on
departmental operating plans. We have put this training on a fast track. Staff has been
very responsive to the TQM training. I have conducted most of the training sessions. We
hope to complete the TQM training for current staff members by the end of April, 1994.
Fiscal Administration: See financial statements for current operations.
Community Relations/Advocacy/MeetiñgslCommunications:
Valentines for Valor honoring Alcena Boozer, Anne Feeney & Craig Walker
Career Connection, meetings with Red Lion and staff
Project Down Payment
United Way, site visit and Q & A for Advocacy
POVA - Community projects meeting with Gary Grimmer
Social Service Fair, Urban League a sponsor at Lloyd Center
TPIC - meetings
Local Hero program
Leaders' Roundtable
ASD - Various meetings with county on future of senior programs and funding
Downtown Community Housing, Inc., Board of Directors' meetings
Carousel Theater for Children, Board of Directors' meetings
504 Advisory Committee - HAP
Leaders' roundtable orientation luncheon
Multnomah County - meeting with Commissioner Bev Stein, Re: Seniors & Youth
programs
Respectfully,
Cletus B. Moore, Jr.
(Flie: IDRptFeb.94)
THE URBAN LEAGUE OF PORTLAND
©E
71T
March 12, 1994
Saturday
Spaghetti & Bingo
4:30 p.m.- 6:00 p.m.
Senior Center
March 14, 1994
Monday
Mr. Alan-Williams
Press Conference
12:30 pm.
The Urban League
10 N. Russell St.
March 14, 1994
Monday
Performing Excerpts
Mr. Alan-Williams
7:00 p.m.
Conant & Conant
Booksellers
iooi Sw 10th St.
March 18, 1994
Friday
Career Connections '94
10:00 a.m.-7:00 p.m.
Red Lion Inn
Lloyd Center
March 19, 1994
Saturday
Career Connections '94
9:00 a.m.-4:00 p.m.
Red Lion Inn
Lloyd Center
March 20, 1994
Sunday
The Urban League Guild
Portland Center for
the Performing Art
March 24/26, 1994
Western UL Regional
Conference
Colorado Springs,
May 13, 1994
Friday
Seniors' Forum
(Time tentative)
Senior Center
5325 NE MLK Blvd.
June, 1994
Fishing Derby
(Tentative)
June, 1994
Multicultural Center
Anniversary
(Tentative)
June 24, 1994
Friday
July 24/27, 1994
"Jar The Floor" Benefit
5325 NE MLK
7:00 p.m.
Grandparent's Conference (Tentative)
National UL Conference
Convention Center
Indianapolis, IN
THE URBAN LEAGUE OF PORTLAND 10 NORTH RUSSELL STREET PORTLAND, OR 97227
FAX: (503) 281-2612
PHor,: (503) 280-2600
FOR IMMEDIATE RELEASE
CONTACT PERSONS: Herman L. Lessard, Urban League
(503) 280-2600
Rebecca Conant, Conant & Conant
(503) 241-7726
A Gathering of Heroes: Reflections on Rage and Responsibility is a memoir of the Los Angeles riots:
from the beatings of Rodney King and Reginald Denny to the ensuing violence and subsequent trials of those
involved. It is a graphic argument against violence, and a vivid reminder of the compassion of humanity.
"Since that first fatefil day of the Los Angeles riots, media people, friends and folks on the street have asked why I chose to
risk my own safety to come to the aid of a stranger. The more I responded to this question the more I consciously understood
that I am not a man of my own making that my character was formed by the wisdom and sacrWces of many people who
throughout the years have intervened on my behalf; in my struggle with l(fe, and by that struggle itself The wonderfid truth
the
I have discovered is that on Wednesday April 29, 1992, the best and the worst of these synthesized to a single purpose:
preservation of a human 4fe."
Mr. Alan-Williams's "preservation of a human life" has touched many people. He has addressed Elie
Wiesel's New York Conference: "The Anatomy of Hate"; The Minneapolis Initiative Against Racism; the
NAACP and the national Black College Hall of Fame. He is a speaker for Facing History and Ourselves;
A Gathering of Heroes has been selected as part of their curriculum.
Mr. Alan-Williams is an actor, perhaps best known for his role as the tough and funny beach cop, "Garner
Ellerbee" on the syndicated television series Baywatch. His other TV credits include guest starring roles on
Civil Wars, Hunter, Fresh Prince of Be! Air, Roc, Howard Beach and Fast Break to Glory. Alan-Williams
recently appeared with Clint Eastwood in the movie thriller In the Line of Fire.
Mr. Alan-Williams will appear Monday, March 14, 1994, 7:00 p.m., at Conant & Conant Booksellers, located
at 1001 S .W. 10th Street. He will be sharing his thoughts and feeling about the riots and why he decided
to write this book as well as autographing copies. He will also do excerpts from his performance piece, The
Life and Times of Deacon A.L. Wiley, a single-act play about slavery and racism. This is currently touring
major american cities and will be airing on PBS this winter. There is a $5.00 donation per person. Proceeds
will benefit The Whitney M. Young, Jr. Education and Cultural Center (WYECC). WYECC is an afterschool tutoring program for youth grades 7 through college sophomore who could not afford it otherwise.
In addition to appearing at Conant & Conant, Mr. Alan-Williams will hold a press conference at the Urban
League of Portland, Monday, March 14, at 12:30 p.m.
3%) Contributions /Grants
(15,3%) United Way
P!S, .r)9P!i
(63.9%) Salaries/Benefits
The Urban League of Portland
Consoildated Balance Sheet
February 28, 1994
(See Accompanying Accountant's Compilation Report)
Land, building
and equipment
fund
Current Funds
Unrestricted
Restricted
Custodian
Fund
Total
IASSETS
CURRENT ASSETS:
Cash (note 1)
Investments
Accounts receivable
Interfund receivable (payable)
Total Current Assets:
$140,515
$2,680
$7,438
$12,089
($6,716)
$6,716
$162,796
$164,320
-
$2,912
-
-
$24,742
-
-
$0
$2,912
$12,653
$13,687
$2,680
$12,811
$13,687
$191,974
PROPERTY AND EQUIPMENT:
Land, buildings and equipment, net
-
-
$715,154
-
$715,154
Land held tar resale
-
-
$1,000
-
$1,000
Total property and equipment
TOTAL ASSETS
$0
$0
$716,154
$0
$716,154
$162,796
$12,811
$718,834
$13,687
$908,128
$121,382
$15,481
-
$136,863
-
$510,466
LIABILITIES AND FUND BALANCES
Accounts payable and accrued liabilities
Capital lease obligations payable
Deferred revenue
Funds held on behalf of others
TOTAL LIABILITIES
FUND BALANCES
TOTAL LIABILITIES AND
FUND BALANCES
-
$11,600
-
$132,982
$29,814
$162,796
-
$510,466
-
-
-
$11,600
-
-
$13,687
$13,687
$15,481
$510,466
$13,687
$672,616
($2,670)
$208,368
$0
$235,512
$12,811
$718,834
$13,687
$908,128
The Urban League of Portland
Consolidated Statement of Support, Revenue and Expenses
and Changes in Fund Balances
For The Eight-Month Period Ended February 28, 1994
(See Accompanying Accountants Compilation Report)
Current Funds
Restricted
Unrestricted
ISUPPORT
Land, building
and equipment
fund
Total
I
$23,952
$146,548
$1 70,500
Special events (note 3)
$117,346
$4,095
$121,441
United Way allocation
$158,808
$6350
$165,158
$426,442
$426,442
Contributions (note2)
Federal, state and local grants
$30j06
Total Public support:
IREVENUE
$583,435
$0
$883,541
I
Membership Dues
$89,430
Investment Income
$2,089
$89,430
$2,199
$110
Rental Income
$45,232
$45,232
Indirect cost recoveries (note 5)
$47,768
$47,768
$7,481
$3,947
Total revenue:
$192,000
$4,057
$0
$196,057
Total support and revenue:
$492,1O
$587,492
$0
$1,079,598
Program Services
$1 53,671
$600,249
Supporting Services
$284,673
Total Expenses:
$438,344
Other
IEXPENSES:
$11,428
I
EXCESS OF SUPPORT AND REVENUE
OVER EXPENSES:
$53,762
$2,374
FUND BALANCES AT BEGINNING OF YEAR:
$600,249
$52,172
$336,845
$52,172
$1,090,765
($12,757)
($52,172)
($11,167)
$10,087
$234,218
$246,679
($26,322)
OTHER CHANGES IN FUND BALANCES:
$753,920
$26,322
(Reduction of capital lease obligations)
IFUND BALANCES AT END OF YEAR:
I
$29,814
($2,670)
$208,368
$235,512
The Urban League of Portland
Comparative Statement of Support, Revenue and Expenses
and Changes in Fund Balance
Fiscal Years 1992 Through 1994
(See Accompanying Accountants Compilation Report)
8 months ended February 28, 1994
199192
Actual
I
1993-94
1992-93
VarIance
Actual
Budget
Actual
Budget
RemaInIng
Budget
ISUPPORT:
United Way attocation
Special Events (note3)
Contributions /Granls (note 2)
Federal, Stale, and local grants (note 15)
Total Support:
IREVENUE:
$222,583
$114,126
$121,672
$800,200
$258,893
$123,478
$289,399
$751,109
$174,550
$125,000
$143,421
$468,036
$165,158
$149,541
$170,500
$426,444
$1,258,581
$1,422,879
$911,007
$911,643
$25,970
$70,925
$3,663
$60,000
$0
$56,356
$0
$0
$61,330
$2,199
$45,232
$47,768
$11,428
$0
$116
$167,957
($9,392)
$24,541
$27,079
($41,592)
$261,826
$150,000
$177,632
$778,020
$96,668
$459
$7,132
$351,576
$1,367,478
$455,835
$60,000
$0
$84,534
$0
$0
$0
($1,330)
($2,199)
$39,302
($47,768)
($11,428)
$0
$51,601
$144,534
($23,423)
$52,237
$1,512,012
$636
I
Membership dues (note 4)
lnveslmont income
Rental income (note 16)
indirect cost recoveries (note 5)
Other
Unfunded revenue
Total Revenue:
Total Support and revenue:
$3,721
$88,181
$0
$0
$0
$117,872
$80,931
$0
$20,919
$56,147
58T
$0
$1,376,453
$1,655,464
$1,027,363
$1,079,600
$887,662
$132,783
$56,036
$23,385
$8,419
$77,489
$33,623
$8,574
$29,029
$4,643
$55,587
$11,317
$4,500
$17,876
$21,202
$679
$931,663
$162,666
$32,521
$23,404
$9,123
$60,797
$5,415
$14,990
$9,677
$107,621
$11,614
$2,725
$16,914
$23,442
$1,126
$650,563
$42,322
$19,459
$16,239
$6,183
$96,938
$22,979
$2,104
$10,466
$1,767
$58,190
$8,640
$133
$11,152
$18,000
$0
$658,845
$33,371
$33,480
$16,262
$6,338
$108,083
$41,666
$3,384
7'7
$1,330
$2,199
($11,124)
$47,768
$11,428
$0
$432,412
IEXPENSES: I
Salaries, benefits, and taxes (note 6)
ProfessionatServices
Supplies (note 7)
Telephone
Postage and shipping
Occupancy (building and grounds)(floteS Sand 8)
Rental and maintenance ci Equipment (note 9)
Printing, artwork, publications, ed.
Travel and transportation (note 10)
conferences, conventions, meetings (notelO)
Special events (no(e3)
Membership dues
Awards and grants (note 12)
Interest (note 11)
insurance
Other expenses
Total expenses before deprecIatIon:
Depreciation of building and equipment (note 12)
CEO search expense (note 13)
Total Expenses
EXCESS (DEFICIENCY) OF SUPPORT
AND REVENUE OVER EXPENSES
$1,373,004
$60,021
$0
$1433,025
$3,193
$59,228
$9,589
$1,500
$10,506
$26,683
$0
($8,282)
$8,951
($14,021)
($23)
($155)
($11,145)
($18,687)
($1,280)
($7,985)
($1,426)
($1,038)
($949)
($1,367)
$646
($8,683)
$0
$975,844
$63,483
$29,189
$24,359
$9,274
$145,407
$34,468
$5,050
$25,122
$2,650
$73,170
$12,960
$200
$16,728
$29,920
$0
$316,999
$30,112
($4,291)
$8,097
$2,936
$37,324
($7,198)
$1,666
$6,669
($543)
$13,942
$3,371
($1,300)
$6,222
$3,237
$0
$965,137
$1,030,581
($65,444)
$1,447,824
$417,243
$73,126
$42,792
$0
$0
$52,172
$8,014
($9,380)
($8,014)
$64,188
$0
$1,007,929
$1,090,767
($82,838)
$1,512,012
($30,601)
$0
N/A
$0
N/A
$43129
$1,550j,
$18,43
$12,016
($8,014)
$421,245
($56,572)
$105,291
$19,434
($11,167)
$184
$0
$0
$0
FUND BALANCES AT BEGINNING OF PERIOD
$197,776
$141,088
$246,679
$246,679
N/A
$246,679
N/A
IFUND BALANCES AT END OF PERIOD
$141,388
$266,113
$235,512
N/A
$246,679
N/A
OTHER CHANGES IN FUND BALANCES:
$0
THE URBAN LEAGUE OF PORTLAND
Selected Information--Substantially All Disclosures Required by
Generally Accepted Accounting Principals (GAAP) Are Not Included
February 28, 1994
1. CASH
Cash held by the League at February 28, 1994 is summarized as follows:
tricteth
Operating
Cash stabilization fund (Board designated)
Unrestricted Total:
$80,515
$60,000
$140,515
Expendable for restricted purposes
Stevenson trust account
Restricted Total:
$10,118
$13,687
$23,805
gjd TotaL
$164,320
2. CONTRIBUTIONS
During the eight-month period ended February 28, 1994, the League recognized $75,000 in contributions from the Meyer
Memorial Trust.
3.
SPECIAL EVENTS
The following summarizes the League's special fund-raising events as of February 28, 1994:
Support
Annual Dinner, 1993
Equal Opportunity Dinner, 1994
Career Connection, 1994
Career Day, 1993
Other
Expenses
$34,718
$98,683
$9,400
$4,095
$2,645
$30,372
$37,147
$1,320
$4,346
$61,536
$9,113
$4,095
$1,325
$149,541
$69,126
$80,415
$287
-
NOTE: $149,541 support total DOES NOT INCLUDE $11,600 of unearned revenue received that
is related to the July 1994 Annual Dinner.
4. MEMBERSHIP DUES
Membership dues represent all dues payments received through February 28, 1994 for the 1993-94 fiscal year. In
addition, because the 1993-94 membership campaign has concluded, the reader will note that the year-to date budget and
the annual budget for this revenue category are equal at February 28, 1994.
5. INDIRECT COST RECOVERIES
Indirect cost recoveries relate to internal charges allocated to certain League programs for their share of office rent and
other facility and operational costs. An equivalent amount of revenue is recognized in the unrestricted current fund.
6.
SALARIES AND WAGES
Salaries include costs associated with the Key Bank project and the Extended Divergence program.
Salaries were anticipated to be over budget during the first six months of this fiscal year. Scheduled
staff reductions were postponed per board action at the November 18, 1993 meeting. No provisions
have been made to fund the extention, The major areas that would be affected by any reductions
are administration and employment support staff,
7.
Net
SUPPLIES
The accompanying financial statements include certain supply and other costs related to the
start-up of the Street Academy and the Computer Training Center, and the upgrade of other
League computer equipment to accommodate new programs.
THE URBAN LEAGUE OF PORTLAND
Selected Information, Continued
8. OCCUPANCY
Occupancy expenses include costs related to office rent, garbage collection, utilities, real estate taxes, and various
building supplies and other building operating costs. This category does not include the cash outflow related to
payments of principal to Mr. Eder on the League's outstanding lease obligations. These costs are reflected as
"reduction of capital lease obligations" on the Consolidated Statement of Support, Revenue, and Expenses and Changes
in Fund Balances.
Note that certain 1991-92 occupancy costs and other amounts presented herein have been reclassified to conform to the
1992-93 and 1993-94 presentations.
9. RENTAL AND MAINTENANCE OF EQUIPMENT
The League has incurred abnormally high costs servicing the computer network due to recurring
repair and maintenance of aging computer equipment.
Rental and maintenance costs for the eight-month period ended February 28, 1994 are summarized as follows:
Computer network maintenance
Other equipment supplies, rental, and maintenance costs
$11,460
$30,206
$41,666
10. TRAVEL AND CONFERENCES
The accompanying financial statements include travel costs associated with staff attendance at the National
Conference. In addition, the variance noted is partially due to unscheduled major maintenance and repairs for the
Senior Services van and insurance for the new Tn-met van for Seniors'.
11. INTEREST
Interest expense relates to the League's property leases. See the League's annual financial statements and audit report
for a more detailed presentation of the League's overall lease commitments.
12. AWARDS AND GRANTS
The variance in this category is due to scholarships awarded by the League in fiscal 1993, but not paid to the recipients
until the current fiscal year.
13. DEPRECIATION
Depreciation of certain capital lease improvements completed in the final quarter of fiscal 1993 were not contemplated
when the fiscal 1994 budget was adopted. Accordingly, the variance noted is due to the depreciation of these items.
After review with the Board Treasurer and discussions with the League auditor, it was decided to
adjusted the depreciable life of our computer equipment from a useful life of 3 years to 5 five years.
This represents a change in accouting estimate that has been accounted for in the financial statements
using a propectivo approach. As of January, depreciation was adjusted from $55,824 to $45,309.
The difference of $10,515 included a $7,790 adjustment for the currentyear and a $2,725
adjustment for prior years.
14. CEO SEARCH EXPENSES
This is a new account. Direct costs incurred in connection with the League's CEO search are not considered a part of
routine operations and are, therefore, segregated from general operating expenses.
15. BUDGET REVISION, GRANT REVENUE VARIANCE
The budget in the "Comparative Statement" is revised. it reflects a $202,800 increase for "Street
Academy" and $17,500 for the "Parent Enrichment Program".
Average daily attendance in the Street Academy has run below the budgeted amount of 50 students
for most of the year. The League receives revenue based on average daily attendance. This has
resulted in the League receiving less revenue than expected.
16. RENTAL INCOME
Rental income is behind in comparison to last year. A.M.A. has reopened their facilities;
they have ended the subleasing of 4 units from the Urban League for their homeless program.
GROUND RULES
OPEN MIND
+
EVERYONE PARTICIPATE
ONE SPEAKER AT A TIME
+
HONOR ALL QUESTIONS
BE FLEXIBLE
BE TIME CONSCIOUS
IF CONSENSUS IS REACHED, IT WILL BE HONORED
BE GOAL-ORIENTED
NO PERSONAL ATTACKS
NO HIDDEN AGENDAS!!!