WEDNESDAYP AUGUST 15, 1990
4:00 P.M.
MULTI-PURPOSE CONFERENCE ROOM
URBAN PLAZA
(503)_280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
AUGUST15, 1990
AGENDA
APPROVAL OF MINUTES
PRESENTATION BY TOMMY SMITH,
METROPOLITAN ARTS COMMISSION (10 MINUTES)
REPORT FROM THE CHAIR
REPORT FROM THE PRESIDENT
INTRODUCTION OF NEW DIRECTORS
COKE BOYCOTT (BAR*)
COMMITTEE REPORTS
FINANCE COMMITTEE
PERSONNEL COMMITTEE
PROGRAM AND PLANNING COMMITTEE
NOMINATING COMMITTEE
SPECIAL REPORTS
ANNUAL DINNER
GUILD UPDATE
ADJOURNMENT
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
JULY 18, 1990
The July meeting of the Urban League Board of Directors, held in
the Multi-Purpose Conference Room, Urban Plaza, 10 North Russell
Street, was called to order at 4:13 p.m. by Secretary, Gina
Wood.
The following Directors were in attendance: Lou Boston, Rian
Brown, Don Calvert, Marva Fabien, Kevin Fuller, Toni Gallagher,
Patricia Hill, Elizabeth Kutza, Judy Pitre and Gina Wood.
The following Directors were absent with excuse:
Kline, Donnie Griffin and Rita Lucas.
Joan Brown-
The following Directors were absent without excuse:
cesconi, Stuart Hall, Wally Scales and Bill Wyatt.
Guest in attendance:
Jim Fran-
Faye Burch
Staff in attendance were:
Pauline Reed.
Darryl Tukufu, Cletus Moore and
The minutes of the June meeting were approved.
PRESIDENT'S REPORT - Darryl Tukufu
*
Announced the hiring of the Senior Services Director Barbara Cotton. Barbara will start on August 1st.
*
Reported that he has more interviews for the youth director
position and is reviewing applications for the employment
director position.
*
Reported that the person who will be heading the education/male responsibility program will be in town tomorrow
along with his wife.
*
Announced that he will leave on July 24th to attend the
National Urban League convention in New York and will
return on August 6th.
He is expecting to learn and network
with others at the conference.
*
Reported that the Albina Ministerial Alliance Board voted
to take on the emergency services program and our staff
will be meeting with AMA's staff this Friday.
*
Reported that he and Jim Francesconi have yet to talk about
a pro bono or low cost attorney to handle labor problems.
As of right now, the only problems pending are the ones
previously mentioned.
FINANCE COMMITTEE - Don Calvert
Announced that the Spratlin property has been settled. Mentioned that the board needs to make some decision on the Beech
Street property in the near future. The house has been
razed and Don suggested that board members who have not viewed
the property should do so.
Perhaps at the next board meeting,
members can bring their ideas about the property to the meeting.
Reported that work is in process on improving the appearance of
Urban Plaza; the courtyard is also going to be developed into an
attractive area.
Alcoa Foundation has agreed to let the League
use the $5,000 which was donated to the capital fund drive to
improve Urban Plaza.
It was moved and seconded (Calvert/
The motion passed.
Announced that there is a financial statement today for
period ending June 30th and Cletus Moore discussed same
answered various questions.
Cletus reported that as of
17th, the checking account has a balance of $108,201.29
the investment account the balance is $244,967.15.
the
and
July
and in
Pat Hill inquired about monies to cover the renewal of the
maintenance contract for the telephone system. There was
discussion about renewing the contract retroactive to June 30th
to cover the recent repair charges.
Pat also suggested that she
was interested in looking into updating the equipment and Cletus
indicated that we are in the process now of having telephone
service companies come out and provide proposals for new telephone systems.
The FY9P/91 budget was circulated and Cletus also discussed
After discussion it was moved and seconded (Calvert/Hill)
same.
The motion passed.
that the budget be approved.
There was discussion regarding the legal services provided by
John Durkheimer and it was moved and seconded (Boston/Hill) that
a letter be sent thanking him for his services and offering to
pay all out-of-pocket expenses. The motion passed.
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PERSONNEL COMMITTEE - Tom Gallagher
The criteria for evaluation of the CEO was reviewed. It was
decided that Darryl has met or exceeded the goals and the
committee will be developing new criteria.
Darryl has researched his life insurance plan and the package is
acceptable so it was moved and seconded (Gallagher/Hill) that
not more than $300 be allowed to cover the premium. The motion
passed.
NOMINATING COMMITTEE
In Donnie Griffin's absence, Gina circulated a letter and resume
from James Boehike, expressing his interest in serving on the
board.
It was moved and seconded (Wood/Gallagher) that Mr.
Boehike be accepted to serve on the board of directors. The
motion passed.
The Nominating Committee has developed a set of guidelines for
filling slots on the board (copy circulated). Discussion
followed about this process and it was moved and seconded
(Wood/Fabien) that the new guidelines for board selection be
approved. The motion passed.
ANNUAL DINNER REPORT
Faye Burch reported on status of Annual Dinner. We have sold
out and have been taking names for the waiting list. Corporations have been called to see if all seats are being utilized
and if not, we have been able to assign those empty seats to
persons on the waiting list. The hotel has been given a guarantee of 1037 dinners and they will prepare 25 over. This is a
record, previously 870 seats have been the highest number of
seats sold.
It was the planning committee's hope that the
expenses of the dinner could be underwritten with corporate
support, however, very little money for this effort has come in.
Darryl has a press conference scheduled for 5:30 p.m. tomorrow
to advise the press of the focus of the "new" Urban League.
Pat Hill commended Faye Burch, Vice President of the Guild, for
all of the time and effort she has expended in helping make this
year's dinner a success.
--
-4-
GUILD REPORT
Pat Hill reported that the
persons have just-recently
Urban League Guild will be
League Convention. Darryl
and will accept the award.
Guild is still functioning. Five new
joined. Reported that the Portland
recognized at the National Urban
is planning to attend the luncheon
The meet\ing adjourned at 5:40 p.m.
Sub
ted by:
auline J. Reed
Administrative Assistant
Urban League of Portland
Ap roved by:
ML
Gina Wood
Secretary
Urban League Board of Directors
-
(
PRESIDENT'S REPORT
Dr. Darryl Tukufu
Activities from:
July 11 - August 8, 1990
Urban League Building(s)
The PDC takeover of the Vancouver Apartments was signed.
PDC feels that they have a potential buyer.
The water problem has been corrected and a deck is being
built in the enclosed area. We are currently beginning
to prepare a contract with Adult and Family Services in
order for them to move in by October 1, 1990.
Fund Raising
We are still awaiting monies from the "sold out" annual
dinner.
We are predicting that we should make a profit
of between $l5-17,000.
The United Way has stated that organizations can have
fund raisers even during the black out period that combined
does not exceed $5000. We will inform them that we would
like to continue collecting memberships.
Procram Transition
I interviewed and hired directors for the Senior Services
Program, the Youth Service Center, Employment and Training,
and Education and Career Development. All directors will
be in place by August 15, 1990.
Community Relations
Met with William Moore and Thad Spencer and wrote a letter
of support requesting that boxing champ George Foreman
come to Portland to support one of the drug education/
prevention programs; taped a video with PSU upward bound
students concerning the Urban League; appeared on NE
Spectrum regarding the "new" Urban League and the annual
dinner; met with Susan Schrieber from the Port of Portland
regarding finding minorities for their job openings;
attended a reception for the new director of the PCC skills
center; attended meetings with the various empoloyinent and
training programs to discuss where we can network; met with
a member of the Anti-Defamation League regarding a media
program to decrease prejudice and discrimination; taped
a program on KBOO regarding African American economic development; appeared on a KXL radio program concerning the
"new" Urban League; met with Melinda Peters and Steve Bauer
from the city of Portland regarding the police testing and
minority recruitment; met with gang task force representatives concerning conununity plans when gang deaths occur.
ADDITIONALLY...I attended the National Urban League pre-conference
and annual conference in New York City from July 25 to August 2.
Board Action:
Coke Boycott?
EOD Dinner in February (a committee of board members to
head this fund raiser)
a
WEDNESDAY, SEPTEMBER 1, i9O
4:00 PM.
(
MULTI-PURPOSE CONFERENCE ROOM
URBAN PLAZA
0
The Urban League of Port Hand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
SEPTEMBER 19, 1990
AGENDA
APPROVAL OF MINUTES FOR JULY AND AUGUST
REPORT FROM THE CHAIR
REPORT FROM THE PRESIDENT
COMMITTEE REPORTS
FINANCE COMMITTEE
(
PERSONNEL COMMITTEE
PROGRAM AND PLANNING COMMITTEE
NOMINATING COMMITTEE (BAR*)
SPECIAL REPORTS
GUILD UPDATE (5 MINUTES)
ADJOURNMENT
L
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
AUGUST 15, 1990
The August meeting of the Urban League Board of Directors, held
in the Multi-Purpose Conference Room, Urban Plaza, 10 North
Russell Street, was called to order at 4:09 p.m. by Vice Chair,
Bill Wyatt.
The following Directors were in attendance:
Jim Boehlke, Jim
Francesconi, Kevin Fuller, Donnie Griffin, Stuart Hall,
Elizabeth Kutza, Rita Lucas and Bill Wyatt.
The following Directors were absent with excuse: Louis Boston,
Joan Brown-Kline, Rian Brown, Don Calvert, Marva Fabien, Tom
Gallagher, Patricia Hill, Judy Pitre and Gina Wood.
The following Directors were absent without excuse:
Scales.
Guest in attendance:
(
Wally
Tommy Smith, Metropolitan Arts Connitission.
Staff in attendance were: Darryl Tukufu, Cletus Moore, Barbara
Cotton, Larry Foltz, Tom Darby, Herman Lessard and Pauline Reed.
The July minutes reflect Jim Francesconi, Stuart Hall and Bill
Wyatt as absent without excuse. The minutes are hereby amended
to reflect that Jim Francesconi was in attendance and that Bill
Wyatt and Stuart Hall had called indicating that they were
unable to attend, therefore their absence is excused. Since
there was not a quorum, no action could be taken on the minutes.
Bill Wyatt introduced new member, Jim Boehlke and welcomed him
to the Board.
Tommy Smith addressed the board regarding cultural diversity on
the Metropolitan Arts Commission board and committees.
He also
stated that when ethnic artists appear in Portland the audience
is mostly non-ethnic; asked for input about ways to gain more
African-American participation. Mr. Smith is also looking to
identify persons who are financially interested in funding or
supporting artists in the community. There is a possibility
that the old Albina Arts Center could be reopened a new facility
could be created in the neighborhood. Asked if the League could
be a resource in providing members from the African American
community who would be interested in the arts and serving on
boards; also asked'if perhaps the League would sponsor an arts
forum in the community.
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PRESIDENT'S REPORT - Darryl S. Tukufu
Introduced new program directors, Barbara Cotton, Senior Services; Tom Darby, Employment; Herman Lessard, Education and Male
Responsibility; and Larry Foltz, Youth Services.
(
Mentioned the Operation PUSH boycott of NIKE and reported that
during the National Urban League Conference, discussion was held
regarding the stance Urban Leagues across the country have taken
in the past when similar issues have arisen. Reported that John
Jacob stated that some organizations need to be in a position to
take the mediation stance in solving disagreements and Leagues
are in a position to do this. Reported that the local media has
contacted him for a position statement. Darryl further reported
that he has been in contact with four African American organizations here in Portland and it is the consensus of all that
mediation is the stance which they will take in a meeting of the
African American community leaders, Rev. Crider of Operation
PUSH and a delegation of people from Chicago this coming Monday.
Reported that the League has been approached to be a supporter
of the Portland Coke Boycott. Recommended that as individuals,
persons can support the boycott, however, does not feel that the
League should endorse this boycott. The board concurred with
this stance.
Reported that we did well financially at the Annual Dinner and
only a few invoices are still outstanding. Also reported that
planning is underway for the Equal Opportunity Day Dinner which
will be held in February 1991. Bill Wyatt, Stuart Hall and Rita
Lucas will meet with him to further develop the dinner plans.
Cletus stated that the Finance Committee would like to see the
development of a five year plan; the Finance Committee and the
Fund Raising Committee need to meet in order to develop goals
which will be presented to the Board. The Board needs to
address a $45,000 deficit in this fiscal year as well as look at
the long term.
Bill indicated that he would talk with Joan about a firm direction in terms of fund raising.
-3-
Darryl mentioned that organizations are still approaching the
League to be the fiscal agent for their projects.
Over the
years, the League has provided this service and never received
any compensation or in-kind.
These organizations are being
told that for right now, the League is getting itself organized.
At some point, however, the board will need to decide if the
League will again be used as the pass-through agent for various
organizations.
Darryl also reported that the League will be receiving $9,000
from the City for housing discrimination education.
More
information will be forthcoming.
Darryl reminded Board members of the board training on Friday
evening, SeptelTther 21st and Saturday, Septeither 22nd.
NOMINATION COMMITTEE - Donnie Griffin
(
Reported that the committee is working on a proxy system for
voting on key issues which come before the Board. The present
by-laws are unclear and will need to be amended.
Reported that the committee is consistently looking and reviewing names to add to the Board. The priority is toward the needs
which have been identified. By the next meeting, the committee
will present the Board with a matrix of the different skills and
talents, as well as the race and ethnic background needed for
review.
The committee will give the Board their priority of
what it thinks is needed to fill all board slots. Hopefully, by
the first on the year, every slot will be filled.
It was suggested that the committee look at bringing on high
school youth, possibly a boy and a girl, for positions on the
Board.
This would be very good training for the future generation.
FINANCE COMMITTEE- Cletus Moore
Cletus circulated a combined revenue and expense report and
discussed same.
This report was for a 13 month period since the
89/90 fiscal year has not officially been closed out.
Reported that the 90/91 budget has been submitted to United Way.
/
- 4--
Stated that he has located funds owed the League by the Metropolitan Community Action from the 1987 and 88/89 fiscal years.
These funds are being used to catch up on some deferred xn.aintenance in Urban Plaza. The deck which is under construction is
being paid for with funds from the Alcoa Foundation.
Reported that a lease has been drafted for the rental space in
the basement.
The committee is approaching its strategy for looking at the
current fiscal year and the five year plan.
It proposes to do a
walk-through program dealing with the financial area and reporting mechanisms with each program of the League so that members
of the Board understand funding as it relates to programs.
The committee would like each board member to view the property
located at 741 North Beech Street and come to the next meeting
with ideas of what to do with the property.
The League had 1,037 guests at the Annual Dinner. All bills
have been paid and the League should earn about $15,000; approximately $7,800 is still outstanding.
PERSONNEL COMMITTEE - Bill Wyatt
Bill reported that the committee has not met. The written
evaluation of the President needs to be given to Darryl and a
copy of the evaluation procedure needs to be sent to the National Urban League. Updating the personnel policy is the next item
on the committee's agenda.
PROGRM AND PLANNING COMMITTEE - Jim Francesconi
Jim reported that the committee has not met, however he and
Darryl have.
The committee will meet twice in September and
October.
The plan is to look at each program area; employment
will be first. The Employment Task Force along with the committee and staff will review the program and offer recommendations.
The process will be the same for each of the other three areas,
advocacy, youth and education.
GUILD UPDATE - Darryl Tukufu
(.
Darryl reported that the by-laws are being drafted and when
completed will need board approval.
-5-
The meeting adjourned at 5:55 p.m.
Sub 7ittd by:
auline J Re
Administrative Assistant
Urban League of Portland
Revewed and Appro ed by:
Gina Wood
Secretary
Board of Directors
PRESIDENT'S REPORT
Dr. Darryl Tukufu
Activities from:
August 9 '- September 11, 1990
Fund Raising
Annual dinner report is included in this month's financial
report.
Meeting was held with board members (Brown-Kline, Wyatt,
Hall and Lucas) regarding plans for the EOD Dinner in
February.
Began work on a "partnership" package to raise funds for the
League patterned after the Urban League of Los Angeles.
(
Programs
Attended orientation along with the new Senior Program Director provided for us by staff of the County's Aging Services
Division (ASD).
Met with Guild's By-laws Committee.
Met with Jim Francesconi to plan for upcoming task force
meetings.
Attended the Career Day Planning Committee Meeting.
Met with the Annual Dinner Committee to critique this year's
event arid discuss plans for next year.
Set up regular meetings of all directors.
Met with a representative from Tubman Middle School regarding
League programs that would help develop their youth!
students.
Met with Nordstrom's national Director of Human Resources
and their local Director of Human Resources.
Met, along with all directors, with United Way staff
regarding preparing the necessary forms to illustrate our
program emphasis; attended their workshop on campaign
preparation; attended the opening celebration for the United
Way campaign.
Met with Tom Kelly and employment staff of Standard
Insurance regarding employment issues.
Met, along with Joan Brown-Kline and Tom Darby, Bob Ames,
President of First Interstate Bank and members of his staff
regarding employment issues.
Met with our staff, the Albina Ministerial Alliance (AMA) and
ASD regarding transition of Emergency Services.
Attended network meeting of "youth providers."
Partnerships
Met with Legal Aid staff regarding assisting them with
advertising their services.
Met with Dr. Judith Ramaly and Armando LaGuardia regarding
combined research activities and locating minority students
for job opportunities; attended their reception for
recipients of their minority scholarships.
regarding
Met with Dave Frohninayer, state attorney general
the "new" Urban League.
of KtJPL radio regarding assistMet with the general manager
ing the Urban League and our new direction.
Community Relations
with Dorothy Elmore of the Police
Went on a "ride along"
Task Force (GET) Team.
Gang Enforcement Fluker from the PCC employment program.
Met with Warren introduced at the City Club as a new member.
Attended and was
Census.
coordinator of the
Met with the regional
to
present
Star Baptist ChurchSheina Poole. the National
Attended Morning
plaque to
Urban League scholarship
League.
KUPL
radio about the "new" Urban
Taped a program on
Health Coalition meeting.
Attended the African American Grassroots
community justice
re:
Sent letters of support
in Portland; AMA Headregional conference that will be held
for their
an employment program
start for monies for regional
the
Anti-Defamation
office of
childrens' parents; anti-prejudice
campaign called: "A
League regarding an
World of Difference."Services Committee meeting of the NorthAttended the Family
Force
east Development Task
meeting
on ballot issue #11. of his
Attended community
(Donohue) and some
Met with the President of Nike(Black
United Front) and Robert
Herndon
staff along with Ron
African American leadership
Phillips (NAACP). Met with
controversy.
regarding position(s) on the Nike/PtJSH
and
Hosted meeting of local African American leadership
the Chicago PUSH entourage.
based, and some
NUMEROUS interviews with local, Chicago controversy.
national media regarding the Nike/PtJSH
Gail Washington.
Met with Mayor Clark's assistant, Committee
meeting.
Reform Advisory
Attended Welfare
"new" Urban League to
presentations
on
the
Began making
(this month: Black Journalists
local African American groups
Association (currently being formed) and the Black Professional Network. raising dinner for Stay Clean, Inc., which
Spoke at a fund
featured George Foreman.
Northeast Economic
Became a member of the board of the Northeast
Economic
Development Alliance (formerly the
Development Task Force).
Center re:
Met with Jim Paynter from the Hollywood Senior
our Senior Program. reakfast meeting.
Attended th Uniby
wJ.th Art Alexander from Commissioner Lindberg's office
regarding the "new" Urban League.
Participated on a panel taping a special on "Youth and
Prejudice" for KBPS radio.
i1iet
//
3
Met with Don McClave, Chamber of Commerce, regarding an
update on the League.
Attended the "Minority Luncheon" sponsored by the Northwest
Communities Project.
Signed a letter along with a representative from the Asian
American, Hispanic American, and Native American communities
on the need to meet and attempt to put together a "minority
agenda" that would help alleviate inter-group conflict over
resources and present, when possible, an agenda to policy
makers.
BOARD ACTION
1.
2.
3.
4.
5.
EXHIBIT SPONSORSHIP WITH THE AMERICAN JEWISH COMMITTEE.
BALLOT ISSUE #11 (see attachment)
PARTNERSHIP PROGRAM WITH BUSINESS (ES)
REESTABLISHING THE "MINORITY POTENTIAL"
OUR UNITED WAY APPROACH FOR NEXT YEAR???
The Pro and Cons to "CHOICE EDUCATION"
Herman L. Lessard Director,
Education/Career Development
In November, Oregon voters will have a say in the type of
education our children will have in the future. Measure #11
"The Educational Choice Initiative", is being hailed as the
"cure all" for the state's public education system.
"Choice Education" would establish statewide open enrollment and
would allow parents to be reimbursed through state tax credits
for up to $2,500.00 per student for the cost incurred by home or
private schooling, including church schools.
The average private school tuition for grades K-8, is $1,300.00.
The cost of tuition however, rises with the grade level.
High
school tuition is close to $2,500.00 per student.
Those who are in favor of "Choice Education" feel that their
initiative will create competition among all schools in order to
reward "good" schools while discouraging "bad" schools.
(
Those individuals and groups such as the Portland Rainbow
Coalition, Black United Front, and others including school
teachers, principals and administrators, feel that "Choice
Education" is a step in the wrong direction.
Under statewide enrollment, parents would take their children
out of poor-funded schools in favor of the better-funded schools
in the district.
Reimbursement for example, means having the
money up front to send your children to private schools, but if
you are poor, that means you do not have the money up front and
your children are left behind in poor schools being educated by
teachers who would prefer to be in better schools.
"Choice Education" also draws on the fact of whether public
funds should be used for private schools which is a matter of
separation of church and state because most private schools are
parochial.
Also given the ease in which any church, home school or individual can open a private school, public funding for such a
school can easily lead to proliferation of schools catering to
parents' special interests and fears without providing adequate
well balanced education.
Choice Education
Page 2
Since private schools are not under state law to educate ALL
children regardless of race, religion, or handicapped condition,
the schools can and do refuse students on the basis of race,
achievement levels, behavioral problems, and physical handicaps.
With these issues in mind, along with our goal in the coxrunity,
and our mission statement to achieve parity, for all it is
strongly suggested that the Urban League of Portland take a
stand against "Choice Education."
DEPARTMENTAL REPORTS
AUGUST 1990
ADULT AND SENIOR SERVICES - Barbara Cotton, Director
The month of August was very productive although staff members
were required to use vacation time accrued. The staff and
director of this program hope to make a difference in the
decision made by the Board and CEO to relinquish the senior
service contract. Staff is in the process of updating previous
accounts, records and are creating innovative techniques to competently serve clients. We are also working on employee morale.
Plans are to provide staff training on a monthly basis and
review lost services and execute methods to inaugurate those
services back into the program.
The opening date for the "new" senior center has been delayed to
November 15th. We will be hiring a new Activities Coordinator
to assist in developing scheduling, promoting and supervising
the Center's programs and activities.
Clients served:
Short term intervention
Case management
155 hours
495.5 hours
NORTHEAST YOUTH SERVICE CENTER - Larry Foltz, Director
During the month, contacts were made with the Youth Program
Of f ice, other YSC directors and those programs and people who
effect the program.
The department co-sponsored a trip to the Job Corps Center in
Astoria; 45 youth were recruited for the trip by YSC staff and 7
were recruited by the Job Corps staff. Our summer Youth For
Seniors project completed its first training cycle. There were
13 youth involved. In September, 14 youth are scheduled to go
through the cycle. Staff is gearing up for the fall schedule
and planning is in process for the balance of this fiscal year.
EDUCATION/CAREER DEVELOPMENT
MALE RESPONSIBILITY - Herman Lessard, Director
(
A new program summary was written for the Center with emphasis
on helping to bring up the academic achievement levels of
students in the program and also to directly involve the parents
in the educational process of their children in the new Parent
Enrichment Program. The contracts with Portland Public Schools
-2-
have been completed; the $17,000 contract for the Parent Enrichment Program has been approved and we are awaiting approval of
the $74,000 contract.
The Center opens on Monday, September 17th with four staff
persons on board. They will bring a new direction in professionalism, dedication, commitment and motivation to the Center.
The Male Responsibility Program is in the final stage of
completion. The program is scheduled to begin in the second week
of October.
Two locations have been identified for program
implementation, they are, Tubman Middle School and Jefferson
High School.
###
EMPLOYMENT DEPARTMENT - Tom Darby, Director
Planning for the "new" Employment Department is already u.nderway
and will address a multi-faceted approach to employment.
Outreach, recruitment and referral services will be continued
and expanded and will eventually be funded on a contract for
services basis.
In such contracts, the services will be combined with one or more of the below listed:
Development of a package providing multi-cultural/multiethnic training for employers.
Development of training for potential employees.
Small business assistance to African American businesses
and businesses owned by other people of color.
Civil rights mediation.
Employment in the trades, crafts and apprenticeship programs.
Although initial funding of any or all of the above may need to
be done on the basis of grants, long range plans include moving
to a contract for services basis or at least a mixture of grants
and contracts for services. On the one hand, the League would
be accountable for the services that we provide and on the
other, the funding would be more stable and more flexible.
During this transition period, one restriction has been placed
on current services due to staff limitations. It is:
Clients may only receive referral services during the hours
of 9:00 a.m. - 12:00 noon, Monday - Friday.
WEDNESDAY, OCTOBER 17, 1990
4:t)O P.M.
MULTI-PURPOSE CONFERENCE ROOM
URBAN PLAZA
OThe Urban League of Porfi arid
URBAN PLAZA
10 North Russefl Street
Portland, Oregon 97227
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
OCTOBER 17, 1990
(..
AGENDA
APPROVAL OF MINUTES
REPORT FROM THE CHAIR
REPORT FROM THE PRESIDENT
SENIOR ADVISORY COMMITTEE (BAR)*
A)
APPOINTMENT AT PORTLAND STATE UNIVERSITY (BAR)
B)
URBAN LEAGUE POSITION STATEMENT ON:
C)
BALLOT MEASURE 5 - PROPERTY TAX (BAR)
BALLOT MEASURE 7 - WORKFARE (BAR)
BALLOT MEASURE 8 AND 10 - ABORTION (BAR)
COMMITTEE REPORTS
EXECUTIVE COMMITTEE
DRAFT OF BY-LAWS (I)**
A)
FINANCE COMMITTEE
PROGRAM AND PLANNING COMMITTEE
NOMINATING COMMITTEE
COMMUNITY RELATIONS COMMITTEE
SPECIAL REPORTS
GUILD UPDATE (5 MINUTES)
ADJOURNMENT
*
L
**
BOARD ACTION REQUIRED
INFORMATIONAL ITEM
URBAN LEAGUE OF PORTLAND
BO2RD OF DIRECTORS MEETING
SEPTEMBER 19, 1990
The September meeting of the Urban League Board of Directors,
held in the Multi-Purpose Conference Room, Urban Plaza, 10 North
Russell Street, was called to order at 4:20 p.m. by Chair Joan
Brown-Kline.
Louis Boston, Joan
The following Directors were in attendance:
Brown-Kline, Rian Brown, Jim Francesconi, Tom Gallagher, Donnie
Griffin, Elizabeth Kutza, Judi Pitre, Wally Scales, Gina Wood
and Bill Wyatt.
The following Directors were absent with excuse: James Boehlke,
Don Calvert, Marva Fabien, Stuart Hall, Patricia Hill and Rita
Lucas.
The following Director was absent without excuse:
Kevin Fuller.
The following staff were in attendance:
Darryl Tukufu, Cletus
Moore, Deborah Bernard and Pauline Reed.
The
The July minutes were approved with the following addition:
existing Urban League bylaws are to be reviewed by a committee
of the Board, paying special attention to the reference of a
quorum..
The minutes of the August meeting were approved.
CHAIR'S REPORT
Joan stated that she wants to encourage committee chairs to
submit reports so that the board is aware of what is happening
in each committee. If anyone has not been assigned to a committee, she asked them to see her after the meeting to get an
ass ignmerit.
Reported that she has had quite a bit of discussion with United
She further reported that
Way regarding the League's funding.
she has talked with John Collins, Chair of the Allocations
Committee, and there is a meeting planned with the Chair of
United Way, Darryl, Bill Wyatt and herself in the immediate
future to discuss the League/United Way relationship. This
meeting will enable the Chair of United Way to get to know staff
and some board members and to learn the current direction in
Hopefully some of the miscominunicawhich the League is moving.
tion and personality conflicts can be smoothed.
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PRESIDENT' S REPORT
Darryl circulated materials received from the American Jewish
Committee and discussed an exhibit which is coming to Portland
reflecting the past relationship between the African American
community and the Jewish community. The League is being asked
to co-sponsor this exhibit. There is no monetary outlay required by the League; we are asked to help in promoting the
It was moved and seconded (Wood/Scales) that the Urban
event.
League co-sponsor the African American/American Jewish Committee
exhibit.
The motion was approved.
Darryl discussed the Measure 11 ballot issue, Educational
The
Choice, and its impact, if passed, on low-income families.
League's stand on this issue is not to support passage of this
ballot measure and the same is reported in coalition meetings.
It was moved and seconded (Wyatt/Brown) that the Urban League of
Portland is opposed to Ballot Neasure 11. The motion was
approved.
Darryl also discussed a program which has been very successful
at the Los Angeles Urban League, a program of developing partnerships with corporations. Corporations are asked to contribute $25,000 and a particular program is earmarked to receive
the funds, monies go into the general fund or sponsorship is
acquired for their dinners. The corporations are acknowledged
in a number of ways for their support, i.e., membership, complimentary tables at dinners, names are posted in various League
publications, the corporate CEO is seated on the dais at dinners, etc.
Darryl would like to see the Portland affiliate pursue this
concept in order to bring in funds. In talking with Lou Boston
and Don McClave of the Chamber, the League could possibly ask
for $5,000. The pro bono services received from Attorney
Durkheimer, the automobile usage provided by Gresham Chrysler
Plymouth and the $10,000 donated by Security Pacific Bank for
the Dance Theatre of Harlem benefit are examples of the partnership concept.
It was moved and seconded (Wyatt/Boston) that the Urban League
A
pursue partnerships with corporations on a yearly basis.
question was asked about the Finance Committee advising the Fund
Raising Committee of the amount of monies needed so that the
Fund Raising Committee can develop a strategy to raise the
After discussion the motion was withdrawn.
needed funds.
-3-
Darryl reported to the board an idea he has been working on.
Back in 1980 the League published a book called the "Minority
Potential." The League went to various colleges and got one
page resumes of mostly junior and senior minority students and
compiled the publication which was sent to potential employers
Companies were not charged for the
locally and nationally.
book, but were asked if they could donate toward the cost to
please forward it to the League.
Darryl has spoken with Dr. Judith Ramaley, Portland State
University and she is interested. He has also contacted PCC and
will be contacting other colleges in the future in order to
establish another Minority Potential publication.
Reported that he had a meeting with the director of the Hollywood senior center and part of the discussion was of the possibility of that program incorporating the League's senior program
at the end of this funding year. The Hollywood center director
stated that he has been told not to move too fast because the
League might still retain the program. Since Darryl's discussion with the Hollywood center director, he has done some
investigating and wants to alert the board that he might bring
the retention of the program back to them for consideration.
Some feel the program needs to be run by a community based
organization, however there will have to be some major turnaround in the program, more input from the community and better
cooperation from ASD.
FINANCE COMMITTEE - Cletus Moore
Cletus circulated the final United Way budget, the Annual Dinner
financial report and the year to date combined revenue and
expense with budget variance and discussed same. The Board
asked for reports which reflect actual to budget comparative.
Cletus reported the Finance Committee will reschedule its
meeting dates to allow him more time to prepare and close the
month and generate necessary reports. Reported that payroll
dates for staff have been changed to the 5th and 20th of each
This allows processmonth from the 15th and 30th of the month.
ing of payroll with actual times.
Cletus also reported that the audit will be taking place the
first part of October. After the audit, the final report. for
FY89/90 can be given.
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Cletus further reported that he and Darryl met with Mr. Pine,
Executive Director of the Collins Foundation; the foundation
wants the money which was contributed to the capital fund drive
returned and the League does not have to pay them the interest
Mr. Pine encouraged the League to submit a proposal for
earned.
their consideration.
PERSONNEL COMMITTEE - Bill Wyatt
Bill circulated a copy of minutes from the committee's meeting
and reported that the committee is beginning to review employee
benefits. The committee had also reviewed an issue which was
submitted some time ago by Darryl, that is, the length of the
Because League employees are paid less money, some
work week.
consideration of the length of the work week would help compensate for the lack of dollars.
It was moved and seconded (Wyatt/Griffin) that the hours of the
work week for employees of the Urban League of Portland shall be
37.5 and in six months the Board will review the financial
status to determine whether salaries can be increased at that
The motion was approved.
time.
There was discussion about grass roots lobbying and how league
staff could be trained and involved.
PROGRAM AND PLANNING CONNITTEE - Jim Francesconi
Reported that meetings are scheduled for the four areas of
league focus, employment, education, youth and advocacy. Joan
asked Jim to have information available at the Board training
session on Friday.
NOMINATING COMMITTEE - Donnie Griffin
Donnie apologized to the board because at the last meeting he
indicated that he would have a matrix available and he has not
When
had a chance to consult with the committee on the issue.
the process is fine-tuned, it will be presented to the full
board.
Donnie submitted two nominations for consideration for board
slots -- Sharon Gary-Smith, Portland Black Women's Health
Project and Jeannette Pai, Executive Director, Metropolitan
Human Relations Commission.
It was moved and seconded (Griffin/Wood) that Sharon Gary-Smith
The
and Jeannette Pai be selected to fill vacant board slots.
motion was approved.
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The meeting adjourned at 6:15 p.m.
Reviewed and Ap roved by:
Sub 'if' ed by:
.'Pauline J.
ed
Administrative Assistant
Urban League of Portland
Gina Wood
Secretary
Board of Directors
PRESIDENT ' S REPORT
Dr. Darryl Tukufu
Activities from: September 12 - October 9, 1990
Fund Raisin
Met with EOD Dinner steering coxnxaittee.
Scheduled a meeting with the annual dinner conrmittee.
Continued looking at a "sponsorship/partnership" package to
raise funds for the League.
Programs/Advocacy
Attended personnel committee; set up staff committee to
review and recommend personnel policy update.
Attended the Whitney Young Learning Center open house.
Went on the "Town Hall" show to discuss the Nike/PUSH
controversy and corporate responsibility.
Met with the Nike employment staff on ways to receive
feedback on our referrals.
Attended First Source public works meetings. The League
will be the "Lead" community agency if there will be one.
Met with Jim LeBlanc, president of the United Way Agency
I was asked and consented to serve
Association (tJWAA).
on the executive committee as the lead to the United Way
community organization and planning committee.
Attended the board training retreat facilitated by the
National Urban League.
Attended the employment and education task force meetings.
Met with Joan Brown-Kline and Cletus, with Dick Repert and
John Collins of United Way.
Met with Port of Portland staff regarding their disadvantaged
business enterprise (DBE) plan.
Met with providers concerning monies to be let by the state
to provide programs/services for African American males.
WE WERE CHOSEN BY THE GROUP TO BE THE LEAD AGENCY.
Met along with Joan Brown-Kline and Bill Wyatt with Gerald
Halverson, chair of the United Way board.
Provided some assistance to Grace Collins Day Care Center
with their credentialization with the Children Services
Division. There will be follow up on this situation.
Met with Thad Stevens and will provide some support for
his George Foreman Children's Run to benefit the "Youth
in Action Against Drugs" program.
Met with PSU research staff regarding a future publication
of "The State of Black Portland."
Networking/Partnerships
Met with African American police officers.
Spoke for the Jefferson High School Financial Services
Academy.
2
Met with the Assistant Dean of Student Affairs, Dr. Brenda
Green regarding the "Minority Potential" publication.
Follow up will be scheduled.
Attended the annual Hispanic Art Exhibit.
Met with African American community leaders and gave a joint
statement on the PUSH/Nike controversy.
Met with SHARP representatives and gave them some orientation
on League programs.
Met with Edna Pittinan, President of the Portland Chapter,
National Association of Negro Women.
Attended the convention center dedication and the dedication
lunch sponsored by US West (thanks to Donnie Griffin).
Met with representatives of African Americans, Native
Americans, Hispanic Americans, and Asian Americans interested in posing a state minority agenda.
Met with Baruti Athuree, president of Coast Industries, on
business contacts for his agency.
Met with Captain Tom Potter, director of community policing.
Met with Tubman middle school staff concerning conducting
some League programs with their students (male responsibility and the youth service center).
Met with general managers of KtJPL radio, and channels 6
(KOIN) AND 8 (KGW).
Met with representatives of the American Jewish Committee
regarding our joint sponsorship of the art exhibit discussed at the last board meeting.
Net with Fred Rosenbaum to acquire names of potential League
board member(s) from the Jewish community.
Attended the Iris Court community policing steering
committee.
Attended the cultural diversity kickoff rally and marched
in the October 7th march against racism and bigotry.
Met with Rev. Cecil Prescod regarding the support that
his church provides for African refugees.
Was the guest speaker for Self Enhancement, Inc., rally
for middle school parents.
Management Team
Coordinated directors' input into presenting a proposal to
the Collins Foundation for $150,000. We met the deadline
and submitted the proposal. We hope to have something to
report at the board meeting.
Directors' meetings are being conducted weekly where we
collectively discuss the programs, issues, and problems
Directors and staff are
within the various divisions.
beginning to attend more training sessions and spreading
out the work in order to have League participation at
a variety of meetings that impact on the constituency
within our programs.
3
Board Action
1. I received a letter from the Senior Advisory Committee
stating that they wish the League would continue to
hold the contract with the county. The letter stated
that they were aware of the agencies that wanted the
program but do not believe that they would be able to
serve them as well as the League. RECOMMENDATION:
THAT I, A MEMBER(S) OF THE BOARD AND/OR THE CHAIR OF
THE PROGRAM AND PLANNING COMMITTEE MEET WITH THEM AND
BE PREPARED TO MAKE SOME RECOMMENDATION TO THE BOARD
IN NOVEMBER.
2. Item no. 4 of my cOntract with the board states: "During
the term of his employment, Tukufu shall devote his time,
attention, knowledge and skills to the Urban League of
Portland as its President, and shall not accept any other
employment or engage in any outside business or enterprise
without the Board of Directors written consent." I have
been asked by Dr. Darrell Mimer, chair of Black Studies
at Portland State University to consider perhaps teaching
a class (perhaps a quarter) beginning in Spring 1991.
The class can be scheduled based upon my projected
He also stated that it may help if I considered
time.
being appointed as an adjunct professor which would allow
me more access to the facilities of the university.
RECOMMENDATION: THAT I BE ALLOWED TO PURSUE THIS CLA.SS/
APPOINTMENT WITH A WRITTEN PERMISSION COMING FROM THE
BOARD CHAIR.
3. Last month the board went along with my recommendation
to vote "No" on issue 11. Attached you will find the
recommendations of the Oregon Alliance for Progressive
I think they are spelled out pretty well.
Policy.
THAT WE GO ON RECORD FOR ALSO SUPPORTING
RECOMMENDATION:
A "NO" VOTE ON BALLOT MEASURES 5, 7, 8, AND 10.
URBAN LEAGUE OF PORTLAND
DEPARTMENTAL REPORTS
SEPTEMBER 1990
NORTHEAST YOUTH SERVICE CENTER
Lawrence Foltz, Director
The "Youth For Seniors" program, a summer employment/training
Twenty-seven Youth
15 has ended.
program for children aoes 8
participated
Most of the NEYSC staff attended a la called "Secrets" which
was produced b Kaiser Permanente addressing the topic of AIDS;
it will be performed in area schools,
With the start of school, counseling referrals have increased at
Contacts have been made with Jefferson, Tubman,
the Center.
Whitaker, King and Woodlawn schools; some counseling sessions
are held on school campuses,
The Citizen's Advisory Board (CAB) has been inactive for six
months and the Larry Foltz is working to rebuild it b recruiting new members.
A policies and procedures manual for the Big Brother/Big Sister
roram is being developed in conJunction with the other Youth
Service Centers in Multnomah County.
Thirty-five Youth and supervisors attended the circus on SeptemOne staff person attended the "Law Enforcement and
ber 14th.
the Refugee Community, 1990" conference.
STATS:
Staff reports are incomplete at this time.
###
EMPLOYMENT DEPARTMENT
Tom Darby, Director
The League has been working with the Mayor's Public Works Task
Force for the past few months regarding first source contracting
requirements, outreach, recruiting and training efforts for
public works contracts let b the City. The City intends to
contract with an agency to be the "lead agency" in its outreach
The Northeast area emloment and
and recruitment efforts.
training service providers have been asked to decide which
agency should be the "lead" agency. A working rou of these
service providers has reached a consensus that the Urban League
should be the lead aenc and has informed a consultant in the
Still uncertain is
Mayor's office. Joe Gonzales, of the fact.
how much suort the City intends to provide and the projected
-2-
number of Jobs to be generated b the public works contracts.
It has been made clear that for any aenc to consider being the
lead agency, sufficient financial suort from the City to cover
the staffing and operation of the proJect is required.
The Emloment Task Force met and discussed tentative Plans for
the Emloment Department. Tom Darb presented a report outlining various areas to be developed (see last month's report)
Tentative priorities discussed include high priority for:
Outreach, recruitment and referral of applicants to employers;
Training for employers, employees and potential employees;
and
Development of programs relating to the trades and crafts
including apprenticeship programs.
Lower priorities included providing assistance to businesses
owned by African Americans and other eole of color and mediation of selected civil rights claims.
Sue Schneider, NIKE and Curtis Meyers, U.S. Bancor have volunteered to set u a meeting of emloers to provide input on
emloer needs.
STATS:
Referrals YTD 1990
Placements YTD 1990
654
105
###
ADULT AND SENIOR SERVICES
Barbara Cotton, Director
This program is undergoing changes. Barbara Cotton is in the
process of developing new policies for the program which will
assist the staff in performing a more efficient and effective
Job of service delivery to clients.
The Advisory Committee recently elected officers for 90/91 and
are assisting the Center in becoming a focal point in the
community.
Plans for relocation of the Center are set for November 15th.
It is the goal to develoP a Center that will become a model
program for the City of Portland as well as other cities
throuohout the United States and that this program continue
under the direction of the Urban League of Portland.
-3-
of the cuts that will take place at the state
Attached is a co
and city level if Ballot Measure 5 13 Passed lfl the upcoming
election,
Most of staff with high accumulations of vacation hours have
taken the time off and should be back on track in the upcoming
months.
###
EDUCATION/CAREER DEVELOPMENT
Herman Lessard, Director
The Center opened on
Whitney M. Young Learning Center:
September 17th with 17 students. Five volunteers have made
sessions are offered in
Special
rou
commitments to tutor.
comPuter science, French, Spanish and S.A.T. study classes for
Juniors and Seniors.
(
Portland Public Schools has aroved the contract of $74,000.
Plans are underway to relocate the Center in the Urban Plaza
when Aging Services moves in November. Along with the move the
Center will be renamed THE WHITNEY M. YOUNG JR. EDUCATION AND
The name change is more than a symbolic
CULTURAL CENTER.
gesture.: it is a reflection of the new direction the Center as
well as the League as a whole has taken. With successful
funding of the proposal recently submitted to the Collins
Foundation, the Center will be expanded into a complete education and multi-cultural center for the community. The Center
will provide more quality program activities to assist youth as
well as their entire families in knowing their culture through
history, literature, art and music.
Male Responsibility: The program alone with the Urban League
has been designated as "lead' community aenc to administer the
funds from the Multnomah County RFP #0P1311, Community Services
The intent of the roosal is to provide
for High Risk Males.
18
services to African American males between the ages of 11
who have gang affiliation, are school drop-outs or who live in
Five community based organizations
gang affected neighborhoods.
will subcontract through the League, working together as a
The first year's funding will be $155,800,
united coalition.
the second and third year's funding will be $209,000. The
program begins in November.
A pilot program beginning in
building self esteem, pride,
for at-risk males will occur
program is being Planned for
the second term, focusing on
responsibility and career planning
at Tubman Middle School; a similar
Jefferson High School.
:mULTflOmRH COUflTY OREGOfl
DEPARTMENT OF HUMAN SERVICES
AGING SERVICES DIVISION
ADMINISTRATIVE OFFICES
421 S.W 5TH, 3RD FLOOR
PORTLAND, OREGON 97204
(503) 248-3646
TDD: 248-3683
BOARD OF CUNTY COMMISSIONERS
CHAIR OF THE BOARD
GLADYS McCOY
DISTRICT 1 COMMISSIONER
PAULINE ANDERSON
DISTRICT 2 COMMISSIONER
GRETCHEN KAFOURY
DISTRICT 3 COMMISSIONER
RICK BAUMAN
DISTRICT 4 COMMISSIONER
SHARRON KELLEY
FINANCIAL IMPACT PROJECTIONS
BALLOT MEASURE 5 PASSAGE
The passage of Ballot Measure 5, limiting property and other
have far-reaching effects on the Aging Services
taxes, will
Its passage
Division, as well as other publicly-funded services.
and state funds to aging services. To
will reduce city, county.,
match for
the extent that county and state funds are used as
also be significantly
these will
Title XIX federal funds,
felt throughout the
cuts
will
be
reduced. The impact of these
offices close and
branch
district centers and
as
network,
attached matrix
The
levels of services are reduced.
clients'
illustrates the scope and breadth of the cuts envisioned.
(
a total of $ 1,449, 139 in funds will be lost
In summary,
lost in Title XIX
additional $ 498,177 will be
an
directly;
funds. ASD will reduce its staffing by approximately 35 full time
the
access to services,
Older persons'
equivalent positions.
of
service
available
array of options available, and the levels
will all be severely reduced. ASD's ability to provide on-going
monitoring of the quality of services will also be affected.
10/2/90
AN EOUAL OPPORTUNITY EMPLOYER
City General Fund
-to support local senior
centers.
CITY
-to support District
services for seniors
-to provide guardianship
for needy persons.
-to secure matching
federal funds for Long
Term Care for frail
elderly.
-to support programs
for low income people.
County General Fund
COUNTY
$
391,000
$ 1,644,100
66,000
$
$ 166,566
42.6
or
$
59,823
77,333
34,800
$
$
$ 420,844
LOST TITLE
XIX MATCH
$ 209,400
$ 109,200
$ 420,000
15.3
25.5
$ 632,496
15
$ 4,216,640
B. State Title XIX,
supporting Long Term
Care for trail elderly,
1
$ 170,254
TOTAL CUT
15
CUT
$ 1,135,028
FUNDING AMOUNT
A. State Oregon Project
independence program to
keep elderly living in
their own homes.
STATE
FUNDING SOURCE AND
DESCRIPtION
Due to the City's policy of protecting fire and police
funding, ASD's share of cuts could be as high as
in the closing of several
$ l66566. Cuts will result depending
upon the total
all District center sites,
amount of funding lost.
Contracted case management services in the District
centers will be cut, resulting in the loss of approxmately 4,440 units of service.
Community Action programs will be cut approximately
$ 109,200, affectin9 both administrative staffing
and contracted services.
The Long Term Care program will be cut approximately
XIX match.
$ 209,400, with a resulting loss in Title
management services, as well
All nursing facility case
Total
as other adininstrative support, will be cut.
FIE reduction of 12.50.
The new Deputy Guardian and support staff will be cut
for a total FTE reduction of 2.15.
19 positions.
Cuts will
These funds support a1mst all ASD programs.
case
affect administrative, Public Guardian andof
at least
management programs, resulting in the loss
ASD will try to maintain home care and personal care
OPI
at or close to current levels but willLb'ither
services such as daycare, respite, weekend services,
miscellaneous medical, administrative, and case lost
management services. Note: If the State makes up
cuts
school funding with 9eneral funds, then potential
cuts
to OPI could be as high as 4O-5O, resulting in
in homecare and personal care services.
IMPACT ON MULTNOHAH COUNTY AGING SERVICES DIVISION
URBANJ LEAGUE OF PORTLAND. INC.
BYLAW S
ARTICLE
I
NAME AND GEOGRAPHIC AREA
The name of this organization is the Urban Leaaue of
Fortland Inc., affiliated vith the National Urban League. Inc..
and incorporated in the State of Oregon as a non-profit. nonpartisan, community service organization serving the State of
Ore g on.
ARTICLE II
MISSION STATEMENT
The mission of the Urban League of Portland is to assist African
Americans and others in the achievement of parity and economic
self-sufficiency through advocacy, community problem solving,
partnerships and conducting programs designed to strengthen the
grovJth and development of individuals, families and communities.
ARTICLE III
NATIONAL AFFILIATION
The Urban League o-F Portland, Inc. as an affiliate of the
National Urban League, Inc., shall meet the responsibilities of
an affiliate as set forth in the document. National Urban
League, Terms of Affiliation, for Urban League affiliates.
ARTICLE IV
MEMBERSHIP
Any person subscribing to the aoals of the Urban Leaaue of
Portland may become a member by paying annual dues to be deterA member is entitled to vote
mined by the Board of Directors.
and to participate in an annual and/or special membership
meet I ngs.
ARTICLE V
MEETINGS OF THE CORPORATION
Annual Meeting.
The Annual Meeting of the
Section 1.
members of the organization shall be held at such place and at
such time as the Board of Directors may direct. The members
shall elect the Board of Directors and transact such other
business as may prooerly come before them.
Special meetings of the
Special Meetings.
Section 2.
members may he called at any time by the Board Chair or by order
of the Board of Directors or upon the ritten request of onehalf of the members or 25 members. whichever is the lesser
number.
Notice of each annual
Notice of Meeting.
Section 3.
meeting starting time, place and purpose or purposes thereof
shall be served personally or by mail upon each member entitled
--)-
to vote at such meeting, not less than, nor more than 30 days
I-F mailed, such notice shall be addressed
be-Fore such meeting.
to each member entitled to vote at his or her address as it
appears on the books and records of the Urban League. unless
another address shall have been -Filed, in writing with the
Secretary of the Urban League, in which case the notice shall be
mailed to one nevspaper of general circulation in Portland, not
less than 10 nor more than 30 days be-Fore such meetincjs.
The purpose -For which the annual
Agenda.
Section 4.
meeting is held shall be in accord vjith the -Following agenda and
order of business:
a)
b)
c)
d)
e)
-F)
Minutes of the previous meeting
Report of the Treasurer
Report o-F the Chairperson of the Board
Report of the President
Report of the Nominations Committee
Nominations and Elections of members o-F the Board o-F
Directors
Sction5. Voting. Each member vho is personally present
shall be entitled to one vote at all meetings of the members.
Sections. Quorum. For the purposes of the Annual Meeting
or any special meeting of members a quorum shall consist of 25
members or one third o-F the membership, whichever is less.
ARTICLE VI
BOARD OF DIRECTORS
Membership.
The Board o-F Directors shall be
Section 1.
diverse and shalJ represent a cross section of community's
interest and leadership. They shall be members of the Urban
League, elected by the membership of the Urban League of PortThe directors shall at all times be
land at its Annual Meeting.
divided into three groups so that the terms of one-third, or as
near thereto as practical, of the board shall expire annually.
There shall be no less than 13 nor more than 25 elected board
The term of service of a member of the board shall be
members.
At least 15%. of the Board shall be under thirty
three years.
(30) years of age at the time of their election.
Nominations shall
Election and Term of Office.
Section 2.
be made by the Nominating Committee hereinafter provided for.
Nominations may also be made by any ten members provided any
such nominations are in ritinq and delivered to the Secretary
fter
at least -Five days before the meeting of the members.
serving two -Full three-year terms, at least one year must elapse
be-Fore a member is again eligible -For election to the Board.
except that a member elected as an officer to the Board, who has
served two consecutive three year terms, may continue to serve
on the Board during the term of that office as provided in
board member oriairticle VII, Section 1 of these bylaws.
nally elected to -Fill an unexpired term or -For less than a -Full
three year-term may be elected to no more than two consecutive
-Full three-years in addition to the original fractional term
served.
The Board of Directors and Executive
Meetings.
Section 3.
Committee meetings shall be scheduled such that one and/or both
meet not less than monthly to conduct business of the Urban
League.
Pny member who is absent From three
Removal.
Section4
consecutive meetings, without good cause as determined by the
Board, may be removed from office by the Board after notice.
ny member o-F the Board of Directors may be removed for the
incapacity to act or having engaged in conduct Judged by the
board to be injurious to the League by vote of the Board of
Directors or by vote of the members at an nnual Meeting.
SectionS. Special Meetings. Special meetings of the
Board shall be held at the call of the board Chair or upon the
written request of one-fourth of the members u-F the Board. The
notice of a special meeting shall specify the business to be
considered at such meeting and no other business may be conducted.
nnual Meetina.
Section é.
Directors shall be held for the p
and the transaction of such other
ate, immediately following and at
membership meeting.
The iinnual Meeting of the
trpose o-F election of officers
business as may be approprithe same place as the nnual
Notice of Meeting.
Notice of each meeting
Section7
stating the time, date and place thereof, shall be given to each
director by mailing the same to his/her last known post office
address at least three (3) days before the meeting or by
telephoning or telegraphing or delivering the same in person at
least three days before the meeting.
-4-
At any regular or special meeting of
Quorum.
Section 8.
the Board, one-third plus one of the Directors shall constitute
The Board shall not act except by a vote o-F a majoria quorum.
ty of the Directors present constituting a quorum.
Increase in the number of Directors or
Section 9.
Any unfilled positions or vacancies among the
Vacancies.
directors by reason of death, resignation or inability to act or
any other circumstances, shall be filled for unexpired portion
of the term by the Board of Directors at any meeting of the
Any position filled by the Board -For any reason, shall
Board.
be reaffirmed by the membership at the next Annual Membership
meeting.
The duties and responsibilities o-F the Board
Section 10.
of Directors shall be;
a)
(
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
To establish policies and programs hIch are in accord with
guidelines established by the National Urban League.
To manage and control the property and affairs of the Urban
League of Portland, Inc.
To assume responsibilities for providing -For the adequate
financing of the Urban League of Portland, Inc.
To engage a President, evaluate his/her performance or to
terminate his/her employment in accord with practices.
policies, and standards of the Urban League o-F Portland.
To adopt a budget for the Urban League of Portland.
To participate in periodic evaluations as to its program
and performance in terms o-F criteria established by the
National Urban League Manual and other National Urban
League communications and directives and any contractual
arrangements.
To provide continuity o-F relationship beteen affiliate and
the National Urban League.
To establish such standing and sub-committees as are necessary to carry out the prooram of the Urban League.
To establish an orderly system of effective utilization of
ex-board members and other volunteers.
To establish an orderly system for the orientation and
training of all volunteers.
To appoint a delegate and alternate delegate to the National Urban League Delegate Assembly, in accordance v.ith
procedure established by the National Urban League, Inc.
and the renuirements outlined in Article VIII o-F these
bylaws.
1)
To do such other things, exercise such other rights and
discharge such other responsibilities as shall be necessary
and proper to the purpose of this corporation.
-.5-
Consultation with National Urban Leanue
Section ii.
Members of the Board of Trustees of the National
Trustees.
Urban League, Inc., to the extent practicable, shall advise,
consult and communicate with the Urban League of Portland i-F
they reside in the region in which the affiliate is located, and
vhere feasible, upon invitation of the Board o-F Directors of the
Urban League of Portland, may attend its meetings.
ARTICLE VII
OFFICERS
The officers of the League, all of
Officers.
Section 1.
whom shall be chosen from among the Directors, shall be Chairperson, one or more Vice Chairpersons. a Secretary and a Treasurer, Immediate Past Chairperson and such other officers as may
from time to time be elected by the Board of Directors.
Officers shall serve for one year and until their successors are
Officers shall not hold the same
elected and have qualified.
office for more than three consecutive years.
The officers shall be elected by the
Election.
Section 2.
nnual
Meeting, nominations having
Board o-F Directors at its
been made by the Nominating Committee. Nominations may also be
made by any member of the Board of Directors present at the
Vacancies may be filled or nev offices created and
meeting.
filled at any meeting of the Board of Directors.
The Chairperson of the Board. The Chairperson
Section 3.
shall have general charge of the affairs of the Urban League of
Portland, shall preside at the meetings of the members and of
the Executive Committee and of the Board of Directors and shall
perform such other duties as are provided in these Bylaws, and
in addition thereto, as the Board of Oirectors may from time to
time determine.
t the request of the
Vice Chairperson.
Section 4.
Chairperson of the Board or in the event o-F his/her absence or
disability, the Vice Chairperson or one o-F the Vice-Chairpersons
at any time and from time to time, may perform any and all
duties of the Chairperson and shall have other powers and
perform such other duties as the Board o-F Directors may from
The performance of any duty of the
time to time determine.
Chairperson by a Vice-Chairperson, in accordance with the terms
of this section, shall be conclusive evidence of his/her power
to act.
The Secretary shall attend and
Secretary.
Section 5.
review the minutes of all meetings of the Board of Directors,
He/she
Executive Committee and nnual Meetings of the League.
shall also ensure that a record is maintained containing names,
alphabetically arranged, of all persons ho are members of the
Urban League, showing their places of residence and shall, in
general, perform all the duties incident to the office of
Secretary, and shall have such other poers and performs such
other duties as the Board o-F Directors may from time to time
determ 1 ne.
The Treasurer shall render oeriodic
Treasurer.
Section cE.
financial statements to the Board of Directors and to the
Executive Committee, and such other reports and accounts of the
financial condition of the Urban League of Portland as may from
time to time be requested by the Executive Committee or the
Board of Directors and shall perform such other duties as are
incident to the office of Treasurer, and shall have such other
powers and perform such other duties as the Board of Directors
The Treasurer shall serve as
may -From time to time determine.
Chair of the Finance Committee.
ny officer elected or
nL Removal and Delegation.
appointed by the Board of Directors shall be subjected to
removal by the Board at any timne i-F, in the sole judgement o-F
two-thirds of the Board, such action is in the best interest of
In case of the removal of any officer or
the Urban League.
agent of the Urban League, the Board of Directors may delegate
the powers and duties o-F such officer or agent to any other
officer, agent or suitable person selected by the Board, for
such period as the Board may deem proper, subject, however, to
any limitations herein contained and only to the extent
permitted by law.
No officer or member o-F the
Compensation.
Section 8.
Board of Directors of the Urban League of Portland shall receive
any compensation -For his/her service as an officer or member of
the Board.
ARTICLE VIII
DELEGATE MEMBERS
Section!. The Delegate ssembly. The Urban League of
Portland, as an affiliate of the National Urban League, shall be
represented at the Delegate ssembly of the National Urban
League at its nnual Meeting, by a delegate member if funds are
available.
-7-
Delegate Member.
The delegate member shall be
Section 2.
appointed from among the members of the Board of Directors ho
are not otherNise voting members of the National Urban League,
His/her appointment shall be certified in writing to the
Inc.
credentials committee of the National Urban League Board by an
authorized officer of the affiliate Board, as hereinafter
provi ded.
The delegate member shall serve -For one
Term.
Section 3.
full calendar year, -From January 1st through December 31st for
the year designated.
lternate Delegate.
The Board of Directors
Section 4.
shall appoint, at the same time and in the same manner, an
ho shall serve in the absence of the
alternate delegate member,
delegate member as the delegate member o-F the organization.
Instruction of Delegate Member.
The delegate
Section 5.
member and alternate delegate member must be fully informed and
instructed, so that.they can properly represent the affiliate in
the deliberations of the National Urban League's Delegate
ssemblies.
ssembly and its Regional
n authorized officer of the
Section. Cer-ti-Fication.
Board of the Urban League of Portland shall certify in writing
to the National Urban League's Credentials Committee, the names
of its delegate and alternate delegate members prior to January
1st and shall file with such certification, the vritten consents
to serve of the persons designated.
ARTICLE IX
COMMITTEES
In addition to such other commitCommittee.
Section 1.
tees as the Board of Director and the Executive Committee may
from time to time authorize or appoint, there shall be the
Executive, Finance, Personnel,
folloving regular committees:
Community Relations, Program and Planning, Nominating and Fund
Raising.
The Executive Committee
Executive Committee.
Section 2.
shall be composed of the officers and all committee chairs. The
Executive Committee shall act for the Board of Directors during
Meetings of the Executive
the interim between Board meetings.
ho
Committee shall be called by the Chairperson of the Board,
shall be the chairperson of the Executive Committee, at any time
deemed necessary.
The Nominating Committee
elected by and
hll be a standing committee with to members
The remaining members shall be
-From the member5hip-at-large.
The
appointed by the Chairperson of the Board of Directors.
officer
chair o-F the Nominating Committee may not be a current
of the Board of Directors, nor shall he/she be eligible -For
nomination -For any office during the succeeding year.
Section 3.
Nominating Committee.
nnual
The Nominating Committee shall be chosen at the
close
of the
Meeting and shall take office immediately at the
Nominating
Committee
shall be
The duties of the
nnual Meeting.
to;
1)
2)
Maintain a current list of potential candidates to insure
the best possible slate of directors -for the Urban League
of Portland.
Present a slate to the Pnnual Meeting ihich
nominations for the following:
a)
b)
c)
ill include
Members of the Board a-F Directors
Members of the Nominating Committee
Delegate and alternate delegates to the
National Urban League Conference
Vacancies occurring on the Board of Directors betieen
nnual Meetings of the members, shall be -FUled by election by
the Board from a slate submitted by the \Jominating Committee to
Five members of the Board may petition
the Board a-F Directors.
the Nominating Committee to consider the name or names for
nomi nation.
fppointments of members
ll Other Committees.
Section 4.
vñth
the
exception
of the Executo standing and subcommittees,
shall
be
made
by
the
Chairperson
tive and Nominating Committees,
Each
standing
commitnnual Meeting.
immediately -Following the
Chairperson
appointed
by
the
Chairperson
tee shall consist of a
of the Board who must be a member of the Board of Directors and
Board may
such other number of members as the Chairperson o-F the
the
Sub-committees
may
be
appointed
as
deem necessary.
Chairperson o-F the committee deems necessary.
Special Task Force
Special Task Forces.
by
the
Board of Directors to
shall be established as necessary
not
coverd
Oy Stndin
spcific areas of concern
addre
lask
Forces
shall be
ll
members
oSpec1
committees.
Section 5.
-9-
appointed by the Chairperson of the Board and the Board.
Members of Special Task forces, in the absence of special
direction by the Board, need not be members o-F the Board of
Task Forces shall be dissolved by the League upon
Directors.
completion of their mission.
Sections. Terms of Office and Procedure of Committee.
Unless otherwise determined by the Board of Directors or the
Executive Committee, the members o-F all committees shall hold
office from the date of election to the next nnual Meeting o-F
the Board of Directors, and the election and qualification of
ny member of any committee ho shall be
their successors.
absent from three consecutive meetings without having been
excused by the Chairperson of such committee shall be deemed to
have resigned.
Section 7.
Duties and Responsibilities of Committees.
Executive Committee: The Executive Committee shall act in place
of the Board when the full Board is not in session. The Executive Committee shall have the authority to take action on all
matters on which it deems necessary, that action be taken before
the next regular Board meeting.
ctions of the Executive Committee require approval of the
majority o-F its six voting members.
ll actions of the Executive Committee shall be reported to the entire Board membership
in a timely manner and are required to be ratified by the Board
at its next regular meeting.
Finance Committee
This committee is to assist the President in
developing a realistic budget for the organization. To develop
the approach and procedure for presenting the budget to the
United Way llocations Panel. The Committee will monitor the
Urban League's financial performance and report to the Board
periodically.
Program and Planning Committee:
This committee shall review and
keep up-dated the strategic plan for the Urban League and in
consultation uith the President, make appropriate recommendations to the Board of Directors concerning the cessation, or
expansion of program activities; keep itself informed of. community problems vhich the Urban League might appropriately address
and in consultation iith the President, make recommendations to
the Board of Directors for action by the Urban League in ne
program areas; take the leadership role to assist the
-10--
President, officers and other committees of the Urban League in
formulating annual organizational and programmatic plans.
This committee shall evaluate the
Personnel Committee:
performance the President and make salary and employment recommendations to the Board regarding the President. The Committee
is also responsible for monitoring and making recommendations
regarding the Urban League's organization and personnel
practices
Community Relations Committee: This committee shall ensure that
mechanisms are in place to keep the public informed regarding
the functions of the Urban League and to promote a favorable
Priority task is to develop a marketing
public recognition.
plan, inclusive of reviewing and recommending update/changes in
Long-term task to focus on updating visual
brochures.
presentation on agency.
This committee shall develop and
Fund Raising Committee:
implement a comprehensive annual fund raising plan.
Nominating Cbmmittee: This committee shall nominate candidates
for the Board and shall be responsible for keeping an up-to-date
list of potential volunteer board members ensuring the board is
'staffed' with needed skill areas; coordinate board orientation
activities.
Vacancies in the membership of any committee except the
Nominating shall be filled by the Chair, the Committee Chair and
Vacancies in the membership of the Nomination
the Board.
Committee shall be filled by the Chairperson of the Board.
The majority of the members of each committee shall constitute a
(a quorum constitutes one third of committee plus one>,
quorum
and the act o-F the majority of a quorum present at a meeting
shall constitute the act of such committee. Meetings of each
committee may be called by its Chairperson or by the Chairperson
o-F the Board or on request by any two members of such committee
on two days notice. The Executive Committee shall cause minutes
to be kept of its meeting, which minutes shall be submitted to
the Board of Directors at its next meeting except as herein
Each committee shall have power to adopt its own rule
provided.
of procedure.
-11-
ARTICLE X
AFFILIATE PRESIDENT
The Urban League of Portland
Certification.
Section1
shall appoint its A-Ffiliate President only -From among the
nominees viho shall have been certified by the National Urban
League as meeting its standards.
Continued certification by the National Urban League o-F an
Affiliate President will be determined on the basis of periodic
evaluations Jointly conducted by the National Urban League and
In no case shall the Affiliate President be
the affiliate.
decertified without the approval o-F the affiliate's Board of
Directors
(
The Affiliate President shall be the
Duties.
Section 2.
chief administrator of the Urban League and shall have the
duties of implementing the directives, decisions and policies of
the Board o-F Directors pertaining to administration, personnel,
programming, financing, public relations and shall generally
promote, coordinate and supervise the programs of the League.
The Affiliate President shall be responsible -For the selection
and the performance of staff.
The Affiliate President shall serve at the pleasure of the
Board, upon such terms in riting as the Board may determine at
that time of his/her appointment and from time to time therei na-Fter
The Affiliate President shall not be a member of the Board of
Directors during their service as Affiliate President.
ARTICLE XI
AUXILIARY GROUPS
The policies and programs of all auxiliary groups, such as
guilds and neighborhood groups that are under the auspices of
the Urban League shall be consistent with the objectives and
programs of the Urban League.
ARTICLE XII
PARLIAMENTARY AUTHORITY
The rules contained in Robert's "Rule o-F Order" shall govern
this Urban League in all cases in v4hich they are not inconsistent with the Bylaws o-F the National Urban League.
-12-
ARTICLE XIII
MISCELLANEOUS
The fiscal year of the Urban
Fiscal Year.
Section 1.
League 0-F Portland shall be July 1 to June 30.
Section 2.
Audit.
Financial transactions of the Urban
League of Portland and its books and accounts shall be audited
by an independent certified public accountant or firm of certi-Fied public accountants selected by the Board of Directors
annually.
Checks.
Section 3.
All checks, drafts and orders for the
payment o-F money of the Urban League shall be signed by such
officers or agents, with such number o-F signatures as the Board
of Directors or the Executive Committee may specify by resolution.
Bond.
The Board of Directors may require any
Section 4.
officer, agent or employee o-F the Urban League to give a bond
for the faithful discharge of his/her duties in such amount and
with such surety or sureties as it shall determine.
Conformance.
Section 5.
These Bylaws shall conform to the
substantive provisions o-F the Bylaws of the National Urban
League, Inc. and in any event, shall not conflict with such
Bylaws.
ARTICLE XIV
BYLAWS
The power to alter, amend or repeal these By-laws or to adopt
new Bylaws, is vested in the Board of Directors, by a vote 2/3
of the directors present and voting at any regular or special
meeting of the Board of Directors, provided the meeting has been
properly called, a quorum is present and proper written notice
of the meeting has been sent stating that one of the purposes of
the meeting is to alter, amend, repeal or adopt as the case may
be.
ARTICLE XV
DISSOLUTION
Upon dissolution of the corporation, all of the remaining assets
shall be distributed to another organization which is exempt
from income tax under the provisions of Section 501 (c) (3) of
the Internal Revenue Code.
Memorandum
Urban League Board of Directors
Jim Francesconi and Elizabeth Kutza
Policy and Planning
October 17, 1990
To:
From:
Re:
Date:
The Policy and Planning Committee has had three meetings
since the last Board meeting. On September 24, 1990, we met with
the Employment and Training Task Force to discuss the employment
program of the Urban League. On September 25, 1990, we met with
the Education and Career Development Task Force to discuss the
Whitney Young Learning Center and the new Male Responsibility
On October 10, 1990, we met with the Youth Task Force
Programs.
to discuss the Northeast Youth Service Center and the League's
future role regarding youth.
(
At the outset, we would like to thank approximately 50
people who participated in these meetings and agreed to
participate in future meetings.
1.
Employment
Tom Darby presented a report to the Task Force, a copy of
which is attached. The reported emphasized six aspects:
Expanding the current outreach, recruitment, and
1.
referral services.
Providing multi-cultural/multi-ethnic training for
2.
employers.
3. Job training for potential employees.
Small business assistance for African-American
4.
businesses.
5.
Civil rights mediation.
Becoming a lead agency regarding First Source Hiring
6.
Agreement which will involve employment in the trades, crafts,
apprenticeship programs.
Memorandum
Page Two
Present at the meeting from the Employment Task Force were
Kirk Meyer of U.S. Bank Corp., George Rankin, a member of the
former Director of the Employment Program at the Urban League,
Sue Schneider, Human Resources Manager at Nike, and State Senator
Bill Mccoy.
The group pretty much rejected numbers 2, 4, and 5, while
endorsing 1, 3, and 6.
The Committee felt that the highest priority of the
People
employment programs at the Urban League was job training.
felt that specific employers shall be identified who want to hire
more African-Americans. The League needs to help locate the
workers, train them for the specific jobs, and provide them with
Kirk
the support system necessary to succeed in these jobs.
Meyer and Sue Schneider volunteered to convene a meeting with
potential employers who would be interested in contracting for
their services with the Urban League.
The committee and Task Force also felt that the Urban League
should be a lead agency regarding the First Source Hiring
Agreements, if the City provides adequate resources to meet this
very serious need.
The committee and Task Force did not feel that civil rights
mediation was a high priority.
A separate Employment Task Force was suggested to help give
assistance and guidance to Tom Darby as he further developed the
Employment program.
2.
Education
Herman Lessard, Jr., presented of the report, which
summarizes the current programs of the Whitney Young center, its
A copy of
expansion, and the new Male Responsibility Program.
his report is attached.
The members of the Committee and the Task Force all echoed
Namely, that
what the Board had been hearing for a long time.
the Whitney Young Learning center is a very valuable resource in
These were the statements of the Principle of
the community.
Jefferson High School, Alcena Boozer, and the Principle of Sabin
Memorandum
Page Three
Elementary School. Every one on the Task Force is excited about
the proposed expansion of the Whitney Young Learning Center, its
increased involvement of parents, and its continued emphasis on
multi-cultural heritage.
The Committee and the Task Force were also impressed with
the Male Responsibility Program. The Task Force felt that the
young African-American male is the one who is most often
They were particularly impressed with the mentor
neglected.
program, in which at least 100 adult male volunteers would serve
Both the Committee and Task Force were impressed
as role models.
with the African cultural heritage program.
The Committee and Task Force did not suggest any changes
after hearing a presentation from the staff. People volunteered
to form separate advisory committees for the new Male
Responsibility Program to act as support and give advise to Mr.
The members noted that there is an immediate need for
Lessard.
The Advisory Board will help
volunteers to act as mentors.
locate volunteers.
3.
Youth
Attached is a summary of the present Northeast Youth
Services Center.
Members of the Committee and Task Force felt that this
program has suffered from staff turn over and lack of direction.
It is an important service because it reaches out to high risk
population that tends to be left out, especially with all the
talk of prevention. The Northeast Youth Services Center offers
diversion, counseling, employment training, and a big brother/big
sister program, which all need to be expanded and strengthened.
However, there was also a consensus that if the Urban League
was going to emphasize youth, it had to do more than the
Northeast Youth Services Center. There was much discussion about
the recent decision of the African-American providers that the
Urban League should be the lead agency, contracting with the
Multnomah County Children and Youth Commission to provide
It was felt that this new
services for African-American males.
potential contract could supplement the new Male Responsibility
Program and could provide a needed emphasis on the AfricanThe Committee and Task Force recommends that the
American male.
Memorandum
Page Four
Urban League adopt this role and actively seek out the contract
with Multnomah County to provide these services.
Members of the Committee also felt that there was a need to
reach kids earlier with positive programs such as little league,
recreation programs, etc.
There was also an important discussion about advocacy.
Members of the Committee felt that in all areas, and especially
youth, the League must be a strong advocate for youth at the
State, City and County levels. More resources must be spent on
African-American young people who are not serviced by the
traditional delivery system.
The Committee recommended that the
League have the resource capacity to deliver the facts and
figures to support this advocacy effort.
Present, among others, at the meeting were Joseph Hall, a
local service provider, John Ashford, Multnomah County Juvenile
Court, Iris Bell, the Executive Director of the House of Umoja,
Katherine Sher of Portland Public Schools, and Paulette Bzurk.
4.
Advocacy
An Advocacy Task Force will be held on October 24, 1990.
Since advocacy is one of the new emphasis of the Urban League,
the Program and Planning Committee would especially like to
invite all of the Board members to this meeting as we attempt to
define what we mean by advocacy, and what resources we will need
to accomplish it.
ujtIi
The impression from these three meetings was that two common
concerns were expressed.
One was a concern that we not spread
ourselves too thin nor over commit ourselves in areas where we
may not have strength. Prioritization and selectivity are key.
People are concerned about how and where we could get funding for
many of these tasks.
RECOMMENDATION
The Board should require that each program division chief
lay out some measurable objectives for the coming year, so we can
judge how well they are meeting the program goals they have
shared with us.
Very truly yours,
James L. Francesconi
Elizabeth Kutza
(
irr
WEDNESDAY, NOVEMBER 21, 1990
¶iJ
MULTI-PURPOSE CONFERENCE ROOM
LII:1;J
W.i&1
The Urban League of PortDand
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
NOVEMBER 21, 1990
1
AGENDA
APPROVAL OF MINUTES
REPORT FROM THE CHAIR
REPORT FROM THE PRESIDENT
ARTICLE VI, SECTION 8 OF PROPOSED BY-LAWS (BAR)*
COMMITTEE REPORTS
PROGRAM AND PLANNING COMMITTEE
EXECUTIVE COMMITTEE
A)
BY-LAWS (BAR)*
FINANCE COMMITTEE
PERSONNEL COMMITTEE
NOMINATING COMMITTEE
COMMUNITY RELATIONS COMMITTEE
SPECIAL REPORTS
GUILD UPDATE (5 MINUTES)
*
**
BOARD ACTION REQUIRED
INFORMATIONAL ITEM
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
OCTOBER 17, 1990
The October meeting of the Urban League Board of Directors, held
in the Multi-Purpose Conference Room, Urban Plaza, 10 North
Russell Street, was called to order at 4:20 p.m. by Chair Joan
Brown-Kline.
The following Directors were in attendance: James Boehlke, Joan
Brown-Kline, Rian Brown, Jim Francesconi, Kevin Fuller, Tom
Gallagher, Sharon Gary-Smith, Donnie Griffin, Elizabeth Kutza,
Judi Pitre and Gina Wood.
The following Directors were absent with excuse: Louis Boston,
Stuart Hall, Patricia Hill, Rita Lucas, Jeannette Pai and Bill
Wyatt.
The following Directors were absent without excuse:
Calvert, Marva Fabien and Wally Scales.
The following staff were in attendance:
Moore and Pauline Reed.
Don
Darryl Tukufu, Cletus
The minutes of the September meeting were approved.
REPORT OF THE CHAIR
*
Welcomed Sharon Gary-Smith to the Board.
*
Reported that she, Darryl and Bill Wyatt had an excellent
meeting with Gerald Halverson, Chair of United Way's Board
of Directors.
Discussion was held on the League's relationship with United Way and that along with having a new
CEO there is also new leadership on the board.
Mr.
Halverson stated that there is other funding available from
United Way which the League might qualify for. He was
pleased that this meeting was initiated and is willing to
work with the League.
*
Asked that members review the proposed and existing By-Laws
and be prepared at the next meeting to act upon them.
REPORT OF THE PRESIDENT
*
Reported that the League's proposal which was submitted to
the Collins Foundation has been granted. A check has been
received for $120,000 and a challenge grant for $30,000 has
The League will need to match the $30,000
been extended.
and the foundation will release the additional $30,000.
-2-
(
*
Stated that he has received a letter from the Senior Advisory Committee indicating that they would like to have the
League continue to hold the County's contract for aging
services.
They do not feel that the other agencies presently serving seniors can serve their needs as well as the
Urban League.
Darryl is recommending that he, the Program
and Planning Committee and the advisory committee meet in
November to discuss this matter.
*
Referred to Item 4 of his employment contract regarding
work outside of the League. Reported that he has been
asked by Dr. Darrell Miliner to consider teaching a class
at Portland State University in the Spring as well as be
appointed an adjunct professorship which will allow him
more access to the University. Darryl asked the Board for
permission to accept this position.
It was moved and
seconded (Wood/Brown) that Darryl Tukufu be allowed to
pursue the appointment to Portland State University with
written permission coming from the Board Chair.
The motion
passed.
*
Discussed the League's position on the ballot measurss for
the coming election and since the League is a 501 (c) (3)
agency, it cannot tell people how to vote, however, it can
educate the constituency so that good choices are made at
the polls.
Lengthy discussion ensued and the outcome is listed below:
The recommendation for Measure 5, Property Tax Limitation.
It was moved and seconded (Gallagher/Brown) that the
League's position statement on Measure 5 is NO.
motion
passed.
The recommendation for Measure 7, Workfare.
It was moved
and seconded (Gallagher/Brown) that the League's position
statement on Measure 7 is NO with better clarification of
measure. The motion passed.
The recommendation for Measure 8, Legalized Abortion. It
was moved and seconded (Wood/Boehike) that the League's
The motion passed, 9 ayes/i
opposed.
-3-
The recommendation for Measure 10, Parental Notification
It was moved and seconded (Wood/Gay
Before Abortion.
Smith) that the League's position statement on Measure 10
is NO. with clarification of wording. The motion passed, 6
ayes/4 opposed.
PERSONNEL COMMITTEE - Rian Brown
Rian circulated a copy of the premium only plan which the
Personnel Committee has developed which will allow employees to
pay their portion of benefits with pre-tax dollars. The
League's attorney will need to review the plan before it can
become effective. Motion to accept the pre-tax plan was 'presented by Rian Brown. The motion carried.
FINANCE REPORT - Cletus Moore
Joan requested that a member of the Finance Committee bring the
monthly report.
Cletus circulated a copy of the cash flow performance report and
After discussion, Tom Gallagher stated that the
discussed same.
Finance Committee needs to determine a reporting device which
Cletus can use for presentation to the board.
Reported that each program director is researching additional
funding for expansion of their current programs.
The Education
Department is awaiting State approval of $155,000 for the At
Risk African American Male project.
Reported that the Peat Marwick auditors have put in approximateThe audit should be completed by the end of the
ly 200 hours.
The County is coming in soon to audit the YSC.
month.
Darryl mentioned that the Finance Committee has not yet dsalt
with a policy for those persons wanting the League to be their
Cletus mentioned that he will be negotiating with
fiscal agent.
NUL regarding a payoff of the outstanding dues. Joan wants
these items referred to the Finance Committee for action.
PROGRAM AND PLANNING - Jim Francesconi
Circulated a copy of the committee's report and reported that
there have been three meetings regarding the Education, Youth
-4-
and Employment programs. It was moved and seconded that the
Program and Planning Committee report be tabled until aftsr the
President's and Chair's report at the next meeting. The motion
passed.
The meeting adjourned at 6:00 p.m.
Submied Thy:
a11ine J. Ree'd
administrative Assistant
Urban League of Portland
Reviewed and Approved by:
Gina Wood
Secretary
Board of Directors
RENT'S REPORT
Dr. Darryl Tukufu
Activities from: October 10 - November 13, 1990
Fund Raisin
Attempted to schedule the EOD Dinner Steering Committee's
top three choices for speaker (neither were available).
Met with William Blanford (Chairman, Meier & Frank) along
with Don McClave (Chamber of Commerce) re: Meier & Frank!
Judy Hofer, being one of the co-chairs of the EOD Dinner.
WE ARE NOW OUT OF THE BLACK OUT PERIOD SO LET'S RAISE FUNDS!
Programs/Advocacy
Attended Youth Task Force meeting.
Attended a Portland Future Focus meeting.
Met with board member Jeannette Pai.
Met with juvenile officials regarding the state funded
African American Male Connection Program.
Attended Welfare Reform Advisory Committee.
Met with David Paradine (United Way) regarding our mutual
concerns with programming.
Attended the Advocacy Task Force meeting; sent out a packet
on advocacy asking for feed back.
Met with Kiki Hiliman and submitted a brief proposal to her
husband's foundation, the Hiliman Foundation, for start up
monies for a library to add to the future Whitney Young
Educational and Cultural Center.
Attended the meeting of five employers (Nike, U.S. Bancorp,
First Interstate, Standard Insurance, and Precision Cast
Parts) regarding what they felt the League could do to
assist them (a concept paper is being developed).
Attended the Unity Breakfast Committee meeting.
Met with representatives of Oregon Public Broadcasting re:
their concern for more minority programming and interviewers.
Was asked and accepted hosting one show a month on KBOO radio
(this will not be strictly on the Urban League although a
majority of the shows I do will involve our programs and/or
our program staff).
Attended the First Source meetings.
Received an orientation, along with our directors, on the
United Way.
Gave greetings at our annual career day at the University of
Portland.
Networking/ Partnerships
Attended the Minority Development Enterprise Week luncheon.
Met with board member Jeannette Pai.
Met with the Dean of Arts and Sciences and three department
chairs at PSU.
I was offered an adjunct associate professorship in Black Studies and Sociology (refer to last
month's board minutes).
Attended the Skanner's 15th anniversary dinner.
Attended the Black College Committee's reception.
Served as master of ceremonies for the opening session of
a regional criminal justice conference.
Was the guest speaker for the first African American Leadership Conference (involving high school students).
Modeled for the local chapter of the National Council of
Blacks in Criminal Justice.
Was the guest of Lee Fehrenkamp, general manager of the
Oregon Convention Center at a Trail Blazers exhibition.
Met with representatives of the Anti-Defamation League and
the Jewish Federation regarding Minister Louis Farrakhan's
visit to Portland.
Sat in on interview with a candidate for the Assistant Dean
of Student Affairs position.
Met with Congressman Ron Wyden.
Attended and sat on the dais of the Tacoma Urban League's
annual dinner; toured and met with staff of the Tacoma
Urban League and the Seattle Urban League.
Spoke at Mt. Olivet's Men's Breakfast (sixty men were in
attendance).
Attended the Waves Hair Design affair.
Spoke at the reception of the pictorial exhibit re: Black/
Jewish relations at the Interstate Firehouse Cultural
Center.
Facilitated a meeting with David Fuks (Children Service
Division Regional Director) and key members of the African
American community.
Met with Cara Tobias of the Portland Oregon Visitors Assoc.
re: their interest in hosting a future National Urban League
Conference.
Met with Harold Washington, Integration Coordinator at
Roosevelt High School.
Met with Jaime Tillman, Executive Director of CASA (Court
Appointed Special Advocates).
Was the guest speaker for Omega Psi Phi Fraternity's Founders
Day program.
Nanaciement Team
Facilitated regular staff and directors meetings; began a
new performance appraisal system modeled after the National
Urban League.
Attended the staff personnel committee that is building a
consensus around what the staff would like to see in the
personnel policies (THIS IS NOW COMPLETE).
URBAN LEAGUE OF PORTLAND
DEPARTMENTAL REPORTS
OCTOBER 1990
NORTHEAST YOUTH SERVICE CENTER - Lawrence Foltz, Director
Progress has been made with the Neighborhood Accountability
Board. This group of thirteen volunteers meets at least twice
each month to review youth in the diversion program. They talk
with the youth and his/her family as well as the victim. Then
they select community service projects for the youth.
Work is progressing on the creation of a policies and procedures
manual for the Big Brother/Big Sister Program.
A total program monitoring was completed by the County Youth
Program Office this month.
A written report will be available
sometime in November.
The program statistics for the year show the department meeting
overall goals and objectives as a whole, while being low in
actual units in the area of counseling. Units will be made up
as more groups begin meeting.
###
EMPLOYMENT DEPARTKENT - Tom Darby, Director
Last month we reported on the Public Works Projects. The City
still has not answered questions from the N/NE service providers
and thus far, has not committed to a lead agency.
As a follow-up to the Employment Task Force meeting, a number of
area employers met over dinner to discuss their needs in terms
of services from the League's Employment Department.
A draft concept paper will be prepared for them addressing ideas
which came out of the meeting.
Short, mid and long range plans
and how they can be accomplished is also to be a part of this
draft.
The primary short range plans include:
Develop a "World of Work" training for prospective enployees
to include job finding training, coping with the work
environment, etc.
Develop better screening capabilities including some limited
testing at the League.
-2 *
Mid-range goals include:
Development of multicultural training for employers.
Develop increased staff capability to provide more counseling
and follow-up on the job to insure retention in employment.
Long range goals include:
Develop "Career Connection" type of conference
-- Patterned
after Los Angeles Urban League program.
It is a large scale
Employer Recruitment/Seminar/Conference sort of event.
Develop a formal recruiting network at the national
level.
The network would consist of all the Urban
League affiliates.
STATS: Referrals YTD 1990 - 710
Placements YTD 1990 - 112
###
ADULT .AND SENIOR SERVICES
- Barbara Cotton, Director
The moving date for this department has changed
from Nove:cnber
15th to January 5th.
We do not know what effects the passing of
Ballot Measure 5 will
have on the program; there is a meeting
scheduled
for November
19th.
The monthly contract review was satisfactory.
The department is
still working on needed services and doing
research
to target
funding of those services.
STATS:
Units:
CM/OPI
STI
404.0
107.5
EDUCATION/CAREER DEVELOPMENT - Herman Lessard, Director
Whitney M. Young Learning Center: The Center began to expand
its services to students and parents in the community. Seven
new volunteers share their talents with the students assisting
with computer arid writing skills, Spanish and French. The
Parent Enrichment Program began offering workshops to parents of
Center students.
68 students and 21 parents participated during
October.
-3-
Planning stages for the African American
Male Responsibility:
Male Connection Program have been completed. This program will
network with seven other CEOs in a joint effort to provide
services to high risk African American males in gang affected
neighborhoods.
Classes on self esteem, career planning and "The Rites of
Passage" will begin on November 19th at Tubman Middle School and
continue throughout the school year.
Career Day was held on November 10th at the University of
Portland. Over 117 students from high schools in the Portland
metropolitan area attended. Four scholarships and a round trip
ticket to visit a college or university were awarded.
WEDNESDAY, DECEMBER 12, 1990
4:00 P.M.
MULTI-PURPOSE CONFERENCE ROOM
t1k1J..I
The Urban Leaque of Portland
URBAN PLAZA
10 North Russell Street
Portland Oregon 97227
(503) 280-2600
riUihii ii
URBAN PLAZA
LII
.1 1
10 North Russell Street
F1111
Portland, Oregon 97227
(503) 280-2600
MEMORANDUM
TO:
Board of Directors, Urban League of Portland
FROM:
Joan Brown-Kline, Chair
DATE:
December 5, 1990
will take
Due to approaching holidays, this month's Board meeting
You attendance is needed
place on Wednesday, December 12, 19O.
and appreciated.
This memo is being written for several reasons. First, to
strongly encourage your attendance at this month's Board meeting
Your attendance is
since a quorum was not present last: month.
since
no Board action
critical due to the nature of our agenda.
took place last month, we were unable to discuss and take action
on several items that are critical to the smooth operation of the
It will be important that you read prior Board material
League.
to
(the Urban League Bylaws, the Guild Bylaws and the amendment
change the existing Bylaws language relative to "what constitute
Our failure to take action on these items,
a quorum").
especially the last issue, will force us to continually "table"
action when the required number of Board members aren't: present.
Secondly, this memo is written to remind those of you
experiencing problem with attendance in general, to contact
Failure to do so
Pauline Reed if you will not be able to attend.
for
the
Board
to take
has caused frustration and problems
and
personal
I am aware of the professional
required action.
if
we
are
to
continue
the
commitments we face daily, however,
the
League,
your
spirit,
progressive path we've chartered for
attendance and active participation is necessary to achieve our
goal.
Finally, I would like to say THANK YOU for your hard work,
I'm sure you're aware
dedication and commitment to the League.
that your efforts along with staff members are paving the way for
the emergence of the "New Urban League" and it's quest to serve
constituents in the best poible way.
WARM HOLIDAY GREETINGS AND A BLESSED 1991 YEARI
A '1Ai ONAL
EAGUE
AF FLAIL
A uN1ad Way
Agency
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
DECEMBER 12, 1990
AGENDA
APPROVAL OF MINUTES
REPORT FROM THE CHAIR
REPORT FROM THE PRESIDENT
COMMITTEE REPORTS
EXECUTIVE COMMITTEE
A)
ARTICLE VI, SECTION 8 - QUORUM... AT ANY REGULAR
OR SPECIAL MEETING OF THE BOARD,ONE-THIRD PLUS
ONE OF THE DIRECTORS SHALL CONSTITUTE A QUORUM.
THE BOARD SHALL NOT ACT EXCEPT BY A VOTE OF A
MAJORITY OF THE DIRECTORS PRESENT CONSTITUTING A
QUORUM. (BAR)*
B)
COMPLETE URBAN LEAGUE BY-LAWS (BAR)*
FINANCE COMMITTEE
PROGRAM AND PLANNING COMMITTEE
PERSONNEL COMMITTEE
NOMINATING COMMITTEE
CONHUNITY RELATIONS COMMITTEE
SPECIAL REPORTS
GUILD UPDATE...PASSAGE OF GUILD BY-LAWS (BAR)*
EOD DINNER
ADJOURNMENT
*
BOARD ACTION REQUIRED
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
NOVEMBER 21, 1990
The November meeting of the Urban League Board of Directors,
held in the Multi-Purpose Conference Room, Urban Plaza, 10 North
Russell Street, was called to order at 4:25 p.m. b Secretary
Gina Wood.
The following Directors were in attendance: James Boehlke,
Louis Boston, Marva Fabien, James Francesconi, Tom Gallagher,
Stuart Hall, Patricia Hill, Elizabeth Kutza and Gina Wood.
Joan BrownThe following Directors were absent with excuse:
Kevin
Fuller,
Sharon
Gary-Smith,
Kline, Rian Brown, Don Calvert,
Pal,
Judi
Pitre,
Wall
Donnie Griffin, Rita Lucas, Jeannette
Scales and Bill Wyatt.
The following staff were in attendance:
Pauline Reed.
Darryl Tukufu and
The minutes of the October meeting were not acted upon since
there was not a quorum.
REPORT OF THE PRESIDENT
*
The Guild's By-Laws were sent to everyone. Board members
should read through them and be reared to comment and
vote upon them at the next meeting.
*
Claris Poppert and J.
Reported on progress of EOD Dinner.
William Blanford have agreed to serve as co-chairs of this
year's dinner. Vern Rles has been selected as one of the
The Steering
awardees and another needs to be chosen.
Committee suested that the African American community be
rolled regarding the choice of Vern Rles and also submit
Three
names of an African American person to be honored,
from
the
community
and
board
members
names were suoested
Names discussed at this
were asked for suggestions also.
Gladys
McCoy,
Kathleen Saadat, Ancer
board meeting were:
Haggerty, Ron Herndon, Alcena Boozer, McKinley Burt,
Katherine Bogle, Carolyn Leonard, Joyce Harris, Louis
Boston and Samuel Brooks.
discussion was held on the above names. Darryl
felt that if Lou Boston was given an award at this time, it
is a
would be a conflict of interest since he resentl
After
discussion,
the
board
told
member of the board.
Darryl to roll the African American community on the fol-
Lenth
lowing three names and the one with the highest number of
Ron Herndon, LOU
acceptances should be the other awardee:
Boston and Samuel Brooks.
Darryl further reported that he has contacted John Jacob,
Reginald Lewis and Lee Brown to see if they are available
None of these are available.
to be the guest speaker.
Contact has been made with Governor-Elect Barbara Roberts'
office to see if she can be the guest speaker; resent1
she is on vacation and we have to wait until she returns
Darryl has also spoken with Don McClave as
for an answer.
a possible backuP if Barbara Roberts cannot be the speaker.
Board members were asked for suggestions of a local person
who possibly serve in this capacity.
Reported that a full EOD committee meeting will be held on
Persons who have been asked to serve on
December 3, 1990.
this committee come from various businesses and corporations throughout the city. A list of needs is being preoared for presentation at the meeting and hopefully, the
committee will be able to respond with in-kind donations,
Gina Wood stated that action needed to have been taken at this
meeting regarding the Board's By-Laws; she asked those present
if they had read through the By-laws and if there were questions.
Hoefull there will be a quorum at the next meeting so
that the new By-Laws can be acted upon.
Darryl reported that at the December meeting the United Wa
budoet needs to be reviewed and the Guild By-Laws need to be
passed.
We need a quorum present.
With the approaching holidays and conflicts in schedLiles, the
December board meeting will be held a week earlier, December 12,
1990.
Stu Hall stated that the ooal of the EOD Dinner is to raise
$50,000 and the full board's participation is needed in selling
Tickets are $125 each, tables are $1,250.
tables.
Darryl read Pat Hill's wedding invitation and all board members
are invited to attend this celebration.
Gina suggested that board members look at the changes which are
occLlrring in Urban Plaza.
-3--
The meeting adjourned at 6:00 p.m.
Sub
by:
Administrative Assistant
Urban League of Portland
Reviewed and APProved by:
Gina Wood
Secretary
Urban League Board of Directors
PRESIDENT'S REPORT
Dr. Darryl Tukufu
Activities from: November 14 - December 4, 1990
Fund Raising
Net with Annual Dinner Committee to begin preparing for
next year's dinner. The date will be July 11, 1991, at
the Red Lion Inn/Jantzen Beach.
Met with Claris Poppert, Chair of the Board of Tom Benson
Industries, Inc., along with Don McClave (Chamber of
Commerce). Mr. Poppert, along with J. William Blanford,
chairman of Meier & Frank, will be the Co-Chairs of the
EOD Dinner.
Attended EOD Dinner steering committee; hosted (and board
member Stuart Hall chaired) the full EOD Dinner committee.
Met with Dr. Brenda Green and Mary Cumpton of Portland State
University regarding support for our plan to publish
a 1991 issue of "Minority Potential."
Began to put together a budget for the EOD Dinner with
a printer.
Programs/Advocacy
Attended the Urban League Guild meeting.
Met with Mayor Clark's staff regarding the First Source
Agreement.
Had lunch and a meeting with Nike's employment staff.
Attended United Way Agency Association Executive Committee
meeting.
Spoke at the first session of the Male Responsibility
Program at Tubman Middle School.
Met with housing advocates regarding a "testing" program.
Attended the Board Program and Planning Committee's meeting
with the Senior Advisory Committee regarding the Board
rethinking transition of the Seniors Program.
Attended the board meeting of the North/Northeast Economic
Development Alliance.
Interceded on behalf of a student who was set to be expelled
from Vocational Village because of an incident that was
apparently precipitated by adverse police action.
Talked and met with the Principal and some of the African
American staff and students regarding racial problems
at Cleveland High School.
Networking/Partnerships
Met with Nick Shafbaugh (Gen. Man. Channel 8) and some of
his staff regarding League employment activities.
Met with Linda Fleury, an official at Security Pacific Bank.
Gave greetings at the One Church, One Child Annual Dinner.
Attended the Louis Farrakhan speech.
Attended the swearing in ceremonies of Chief Tom Potter.
Attended and spoke at the press conference announcing the
transition of Emergency Services to the Albina Ministerial
Alliance.
Met with members of the National Board of the YWCA regarding
possible local Urban League and YWCA collaboration on
programs and/or issues.
Wrote letter on behalf of the Portland Oregon Visitors
Association (POVA) urging African American organizations
to consider holding future conferences in Portland.
Met with staff of the American Friends Service Committee and
some representatives of people of color communities regarding concern with the U.S. build up in Saudi Arabia.
Met with Carol-Linda Baugh and Oivar Barbarossa (PDC) regarding economic development.
Began serving on Governor-elect Barbara Roberts transition
team (Economic Development Committee and the Transportation
Committee).
Spoke at the Oregonian sponsored Minority Job Fair.
Met with Fred Miller and Vicki Nakashima regarding possible
African American concerns with the Roberts1 administration.
Met with Wanda Irving from the Forestry Service regarding
collaboration with the League.
Attended the Black Lawyers and Black Accountants Annual
Affair.
Met with Tim Turner, a Portland public school teacher regarding suggestions for cultural diversity training with
school teachers.
Manacrement Team
Met with the auditors regarding the upcoming audit report.
Completed the performance appraisal criteria for the Vice
President of Finance and Administration and all program
directors.
Facilitated directors and staff meetings; Gave directions
for a. 12-month calendar of events regarding staff training
and outside speakers.
URBAN LEAGUE OF PORTLAND
DEPARTMENTAL REPORTS
NOVEMBER 1990
NORTHEAST YOUTH SERVICE CENTER - Lawrence Foltz, Director
Much of the month has been spent in meetings, YSC Directors,
Multnoinah County YPO program staff, Youth Gang Task Force
Advocacy Committee and Community Children and Youth Services
Commission related to Measure 5 and the potential impact on
youth programs.
Pre-election scenarios called for the total
elimination of youth programs; it does not look that extreme at
the moment, however, cuts will still be high.
A major meeting was held with the school district, YPO and other
YSCs regarding confidentiality of youth who are referred to
youth centers. A written agreement for confidential information
is being developed for common use in all Youth Service Ce:nters.
Statistics for November are not yet complete.
is from July through October.
The attached data
EMPLOYMENT DEPARTMENT - Tom Darby, Director
The draft concept paper bases on employer input from the October
29th meeting at the Urban League has been completed and sent to
the employers for their review and comments.
Said comments are
to be completed by December 17th. This paper covers short, mid
and long range goals for the development of the Employment
Department.
Stats:
Referrals:
Placements:
1990 YTD
32
742
121
9
###
ADULT AND SENIOR SERVICES
- Barbara Cotton, Director
The department is at 1/3% of the total contract year with
Multnomah County's ASD. Listed below are our standings in %
according to our contract.
SERVICES
TOTAL
CONTRACT YEAR
YTD
Volunteer Service
Information & Referral
Case Management
23%
42%
34%
69%
125%
103%
CM/Al zheimer
3%
22%
9%
67%
Short Term Intervention
Case management Alzheimer is low because of a lack of referrals.
ASD staff is working on educating doctors, hospitals, cornunity
agencies and case managers of services available to these
clients.
Short term intervention is low because we are finding that
clients are in need or more services once the initial assessment
has been completed. We can bring this service up in the oncoming months because there are clients which receive transportation only who are due for assessment.
After careful assessment of this program and reading the contract agreement, position titles have changed.
Case manager and
information and referral is now one title. Each case manager
has the duty of officer of the day and at this time they become
the information and referral person.
This change has made a
great deal of improvement in intake referrals.
###
EDUCATION/CAREER DEVELOPMENT - Herman Lessard, Director
Whitney M. Young, Jr. Learning Center
During November, two staff in-service training meetings were
conducted to bring about better study skills for students and
better relationships between students and teachers.
Maria Coleman, Portland State University, conducted a workshop
on post-high school education and financial assistance programs
available to Seniors.
Progress reports were sent to parents and teachers of WMYLC
students.
81% of center students have improved their GPAs by at
least one letter since the beginning of this school year.
Male Responsibility
Group sessions began at Harriet Tubman Middle School and Dr.
Tukufu assisted in the first class. Classes will be held each
Monday throughout the school year.
Cleveland and Franklin High Schools have been contacted a:bout
beginning a Male Responsibility program. Both schools are
experiencing racial problems with students as well as staff.
C: URBAN LEAGUE NEYSC
PERIOD:July - October 1990
DATE:December 3, 1990
Objectives
Total Program
Diversion Services
NAB
Empi. Readiness
Emp Placements
BB/BS Kinship
Counseling
Case Coordination
Volunteer Services
(NON-CTS)
Kinship Intakes
(
Contracted
Hours Youth
TOTAL
CTS
Hrs
Yth
9,000
1,500
/////
1,000
/////
2,000
3,215
242
96
/////
3,394
1,028
/1//I
791
/////
638
453
150
1,000
/////
/////
/////
liii,
/////
/////
48
329
108
///
///
///
765
300
36
270
15
300
19
65
167
2
73
8
YTD
Total
%Hrs %Yth
38%
69%
32%
32%
53%
////
79% /1/I
//// 62%
32%
14%
32%
33%
///
///
13%
24%
////
////
///
///
KP
G Peat Marwick
Certified Public Accountants
Suite 2000
1211 South West Fifth Avenue
Portland, OR 97204
Telephone 503 221 6500
Telecopier 503 223 0162
December 12, 1990
CONFIDENTIAL
The Board of Directors
Urban League of Portland
Dear Members of the Board:
We have audited the consolidated financial statements of the Urban League of Portland (the
League) for the year ended June 30, 1990, and have issued our report thereon dated
December 12, 1990. In planning and performing our audit of the consolidated financial
statements of the Urban League, we considered its internal control structure in order to
determine our auditing procedures for the purpose of expressing our opinion on the
consolidated financial statements and not to provide assurance on the internal control structure.
The maintenance of an adequate control structure designed to fulfill control objectives is the
responsibility of management. Because of inherent limitations in any internal control structure,
errors or irregularities may nevertheless occur and not be detected. Also, controls found to be
functioning at a point in time may later be found deficient because of the performance of those
responsible for applying them, and there can be no assurance that controls currently in
existence will prove to be adequate in the future as changes take place in the organization.
However, we noted certain matters involving the internal control structure and its operation that
we consider to be reportable conditions under standards established by the American Institute
of Certified Public Accountants. Reportable conditions are matters coming to our attention
that, in our judgment, relate to significant deficiencies in the design or operation of the internal
control structure and could adversely affect the organization's ability to record, process,
summarize, and report financial data consistent with the assertions of management in the
financial statements. Our consideration of the internal control structure would not necessarily
disclose all matters in the internal control structure that might be reportable conditions.
The reportable condition noted during our audit, which has been discussed with the appropriate
members of management is set forth in Attachment I. Although not considered to be reportable
conditions, we also noted other items during our audit which we would like to bring to your
attention also set forth in Attachment I.
Member Firm o
KynveId Peat Marwick Goerdeler
3
Attachment I Cont.
URBAN LEAGUE OF PORTLAND
Management Letter, Comments, Continued
Treatment of Unused Vacation and Sick Pay Time
Observation
The League does not have a written policy addressing unused vacation and sick leave at time of
employee termination.
Recommendation
The League should establish a firm policy regarding unused earned vacation and sick leave.
These policies should be adequately communicated to employees through the "Employees
Policies and Administration Practices Manual'.
Benefit
A written policy regarding payments to employees upon termination will prevent
misunderstandings with employees
in
the future and will provide a consistent basis for
estimation of any year end accruals which may be necessary.
Interfund Borrowing
Observation
The League does not have a formal policy which addresses criteria and/or control procedures
for authorization and monitoring of interfund borrowing. There also does not appear to be a
policy in place which governs the repayment of borrowed funds.
Recommendation
We recommend the Board develop and implement plans to notify all related granting agencies
regarding interfund borrowing activity and planned pay backs. In addition, we recommend the
Board be involved in setting policy for authorization of future interfund borrowings and be
aware of progress being made toward repayment of borrowed funds.
Benefit
The League will benefit by further improving their reputation among the various granting
agencies. It will also prevent interfund borrowing from getting out of hand in the future.
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
MEMORANDUM
TO:
Board of Directors, Urban League of Portland
FROM:
3oan Brown-Kline, Chair
DATE:
December 5, 1990
Due to approaching holidays, this month's Board meeting will take
place on Wednesday, December 12, l90. You attendance is needed
and appreciated.
This memo is being written for several reasons. First, to
strongly encourage your attendance at this month's Board meeting
since a quorum was not present last month. Your attendance is
critical due to the nature of our agenda. since no Board action
took place last: month, we were unable to discuss and take action
on several items that are critical to the smooth operation of the
It will be important that you read prior Board material
League.
(the Urban League Bylaws, the Guild Bylaws and the amendment to
change theexisting Bylaws language relative to "what constitute
Our failure to take action on these items,
a quorum").
especially the last issue, will force us to continually "table"
action when the required number of Board members aren't present.
Secondly, this memo is written to remind those of you
experiencing problem with attendance in general, to contact
Failure to do so
Pauline Reed if you will not be able to attend.
for
the
Board
to take
has caused frustration and problems
and
personal
I am aware of the. professional
required action.
to
continue
the
commitments we face daily, however, if we are
spirit,
chartered
for
the
League,
your
progressive path
attendance and active participation is necessary to achieve our
goal.
Finally, I would like to say THANK YOU for your hard work,
I'm sure you're aware
dedication and commitment to the League.
that your efforts along with staff members are paving the way for
the emergence of the "New Urban League" and it's quest to serve
constituents in the best possible way.
WARM HOLIDAY GREETINGS AND A BLESSED 1991 YEARI
A HATONAL
UBAN LEAGUE
AL F UATE
A Uiifled Way
Agency
U1AN EAGU O'\PØTLAN\
BOARj,F DIRECTOIkS
)
\\IIDECEMR i219)/'
\,
\
/7
\AGENA 2/f
,'
)
/)'
APPROVAL OF MINUTES
REPORT FROM THE CHAIR
REPORT FROM THE PRESIDENT
COMMITTEE REPORTS
EXECUTIVE COMMITTEE
I
ARTICLE VI, SECTION 8 - QUORUM... AT ANY REGULAR
OR SPECIAL MEETING OF THE BOARD,ONE-THIRD PLUS
ONE OF THE DIRECTORS SHALL CONSTITUTE A QUORUM.
THE BOARD SHALL NOT ACT EXCEPT BY A VOTE OF A
MAJORITY OF THE DIRECTORS PRESENT CONSTITUTING A
QUORUM. (BAR)*
COMPLETE URBAN LEAGUE BY-LAWS (BAR)..*
B)
FINANCE COMMITTEE
PROGRAM AND PLANNING COMMITTEE
N
PERSONNEL COMMITTEE
NOMINATING COMMITTEE
COMMUNITY RELATIONS COMMITTEE
I,
SPECIAL REPORTS
GUILD UPDATE...PASSAGE OF GUILD BY-LAWS (BAR)*
EOD DINNER
ADJOURNMENT
*
BOARD ACTION REQUIRED
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
NOVEMBER 21, 1990
The November meeting of the Urban League Board of Directors,
held in the Multi-Purpose Conference Room, Urban Plaza, 10 North
Russell Street, was called to order at 4:25 p.m. by Secretary
Gina Wood.
James Boehlke,
The following Directors were in attendance:
Louis Boston, Marva Fabien, James Francesconi, Tom Gallagher,
Stuart Hall, Patricia Hill, Elizabeth Kutza and Gina Wood.
The following Directors were absent with excuse: Joan BrownKline, Rian Brown, Don Calvert, Kevin Fuller, Sharon Gary-Smith,
Donnie Griffin, Rita Lucas, Jeannette Pal, Judi Pitre, Wall
Scales and Bill Wyatt.
The following staff were in attendance:
Pauline Reed.
Darryl Tukufu and
The minutes of the October meeting were not acted upon since
there was not a quorum.
REPORT OF THE PRESIDENT
The Guild's By-Laws were sent to everyone. Board members
should read through them and be prepared to comment and
vote upon them at the next meeting.
*
Reported on roress of EOD Dinner. Claris Poppert and J.
William Blanford have agreed to serve as co-chairs of this
Vern Rles has been selected as one of the
year's dinner.
awardees and another needs to be chosen. The Steering
Committee suested that the African American community be
rolled regarding the choice of Vern Rles and also submit
Three
names of an African American person to be honored.
the
community
and
board
members
names were suested from
were asked for suggestions also. Names discussed at this
Gladys McCoy, Kathleen Saadat, Ancer
board meeting were:
Haggerty, Ron Herndon, Alcena Boozer, McKinley Burt,
Katherine Bogle, Carolyn Leonard. Joyce Harris, Louis
Boston and Samuel Brooks.
Darryl
discussion was held on the above names.
felt that if Lou Boston was given an award at this time, it
would be a conflict of interest since he resentl is a
After discussion, the board told
member of the board.
ol1
the
African
AmerHcan community on the folDarryl to
Lenth
/
-2--
lowing three names and the one with the highest number of
Ron Herndon, LOU
acceptances should be the other awardee:
Boston and Samuel Brooks.
Darryl further reported that he has contacted John Jacob.
Reginald Lewis and Lee Brown to see if they are available
to be the guest speaker. None of these are available.
Contact has been made with Governor-Elect Barbara Roberts
resentl
office to see if she can be the guest speaker;
until
she
returns
she is on vacation and we have to wait
for an answer. Darryl has also spoken with Don McClave as
a possible backup if Barbara Roberts cannot be the speaker.
Board members were asked for suggestions of a local person
who possibly serve in this capacity,
Reported that a full EOD committee meeting will be held on
Persons who have been asked to serve on
December 3, 1990.
this committee come from various businesses and corporations throughout the city. A list of needs is being preoared for presentation at the meeting and hopefully, the
committee will be able to respond with in-kind donations.
(
Gina Wood stated that action needed to have been taken at this
meeting regarding the Board's By-Laws; she asked those Present
if they had read through the By-laws and if there were quesHoefull there will be a quorum at the next meeting so
tions.
that the new By-Laws can be acted upon.
Darryl reported that at the December meeting the United Wa
budget needs to be reviewed and the Guild By-Laws need to be
We need a quorum present.
passed.
With the approaching holidays and conflicts in schedLiles, the
December board meeting will be held a week earlier, December 12,
1990.
Stu Hall stated that the goal of the EOD Dinner is to raise
$50,000 and the full board's participation is needed in selling
Tickets are $125 each, tables are $1,250.
tables.
Darryl read Pat Hill's wedding invitation and all board members
are invited to attend this celebration.
Gina suggested that board members look at the changes which are
occurring in Urban Plaza.
-3--.
The meeting adjourned at 6:00 p.m.
by:
Sub
-4
Reviewed and Aroved by:
V.-
Administrative Assistant
Urban League of Portland
Gina Wood
Secretary
Urban Leaoue Board of Directors
PRESIDENT ' S REPORT
Dr. Darryl Tukufu
Activities from: November 14 - December 4, 1990
Fund Raising
Met with Annual Dinner Committee to begin preparing for
next year's dinner. The date will be July 11, 1991, at
the Red Lion Inn/Jantzen Beach.
Met with Claris Poppert, Chair of the Board of Tom Benson
Industries, Inc., along with Don McClave (Chamber of
Commerce). Mr. Poppert, along with J. William Blanford,
chairman of Meier & Frank, will be the Co-Chairs of the
EOD Dinner.
Attended EOD Dinner steering committee; hosted (and board
member Stuart Hall chaired) the full EOD Dinner committee.
Met with Dr. Brenda Green and Mary Cumpton of Portland State
University regarding support for our plan to publish
a 1991 issue of "Minority Potential."
Began to put together a budget for the EOD Dinner with
a printer.
Programs/Advocacy
Attended the Urban League Guild meeting.
Met with Mayor Clark's staff regarding the First Source
Agreement.
Had lunch and a meeting with Nike's employment staff.
Attended United Way Agency Association Executive Committee
meeting.
Spoke at the first session of the Male Responsibility
Program at Tubman Middle School.
Met with housing advocates regarding a "testing" program.
Attended the Board Program and Planning Committee's meeting
with the Senior Advisory Committee regarding the Board
rethinking transition of the Seniors Program.
Attended the board meeting of the North/Northeast Economic
Development Alliance.
Interceded on behalf of a student who was set to be expelled
from Vocational Village because of an incident that was
apparently precipitated by adverse police action.
Talked and met with the Principal and some of the African
kmerican staff and students regarding racial problems
at Cleveland High School.
Networking/Partnerships
Met with Nick Shafbaugh (Gen. Nan. Channel 8) and some of
his staff regarding League employment activities.
Met with Linda Fleury, an official at Security Pacific Bank.
Gave greetings at the One Church, One Child Annual Dinner.
Attended the Louis Farrakhan speech.
Attended the swearing in ceremonies of Chief Tom Potter.
I
2
Attended and spoke at the press conference announcing the
transition of Emergency Services to the Albina Ministerial
Alliance.
Met with members of the National Board of the YWCA regarding
possible local Urban League and YWCA collaboration on
programs and/or issues.
Wrote letter on behalf of the Portland Oregon Visitors
Association (POVA) urging African American organizations
to consider holding future conferences in Portland.
Met with staff of the American Friends Service Committee and
some representatives of people of color communities regarding concern with the U.S. build up in Saudi Arabia.
Met with Carol-Linda Baugh and Omar Barbarossa (PDC) regarding economic development.
Began serving on Governor-elect Barbara Roberts transition
team (Economic Development Committee and the Transportation
Committee).
Spoke at the Oregonian sponsored Minority Job Fair.
Met with Fred Miller and Vicki Nakashinia regarding possible
African American concerns with the Roberts' administration.
Met with Wanda Irving from the Forestry Service regarding
collaboration with the League.
Attended the Black Lawyers and Black Accountants Annual
Affair.
Met with Tim Turner, a Portland public school teacher regarding suggestions for cultural diversity training with
school teachers.
Manaci-ement Team
Met with the auditors regarding the upcoming audit report.
Completed the performance appraisal criteria for the Vice
President of Finance and Administration and all program
directors.
Facilitated directors and staff meetings; Gave directions
for a 12-month calendar of events regarding staff training
and outside speakers.
URBAN LEAGUE OF PORTLAND
DEPARTMENTAL REPORTS
NOVEMBER 1990
Director
NORTHEAST YOUTH SERVICE CENTER - Lawrence Foltz,
meetings, YSC Directors,
Much of the month has been spent in
staff,
Youth ang Task Force
Multnomah County YPO program
and Youth Services
Advocacy Committee and Community Children
potential
impact n
Measure
5
and
the
Commission related to
Pre-election scenarios called for the total
youth programs.
extrsine at
elimination of youth programs; it does not look that
the moment, however, cuts will still be high.
district, YPO and other
A major meeting was held with the school
confidentiality
of
youth
who
are referred to
YSCs regarding
information
for
confidential
A written agreement
youth centers.
Service Centers.
use
in
all
Youth
is being developed for common
Statistics for November are not yet complete. The attached data
is from July through October.
EMPLOYMENT DEPARTMENT - Tom Darby, Director
from the October
The draft concept paper bases on employer input
completed
and sent to
29th meeting at the Urban League has been
Said
comments
are
the employers for their review and comments.
mid
This
paper
covers
short,
to be completed by December 17th.
of
the
Employment
and long range goals for the development
Department.
1990 YTD
Stats:
742
32
Referrals:
121
9
Placements:
ADULT AND SENIOR SERVICES
(
- Barbara Cotton, Director
total contract year with
The department is at 1/3% of the
standings in %
Multnomah County's ASD. Listed below are our
according to our contract.
SERVICES
Volunteer Service
Information & Referral
Case Management
CM/Alzheimer
Short Term Intervention
TOTAL
CONTRACT YEAR
lTD
23%
42%
34%
69%
125%
103%
3%
9%
22%
67%
Case management Alzheimer is low because of a lack of referrals.
ASD staff is working on educating doctors, hospitals, community
agencies and case managers of services available to these
clients.
Short term intervention is low because weare finding that
clients are in need or more services once the initial assessment
has been completed. We can bring this service up in the oncoming months because there are clients which receive transportation only who are due for assessment.
After careful assessment of this program and reading the contract agreement, position titles have changed. Case manager and
Each case manager
information and referral is now one title.
has the duty of officer of the day and at this time they become
the information and referral person. This change has made a
great deal of improvement in intake referrals.
###
EDUCATION/CAREER DEVELOPMENT - Herman Lessard,, Director
Whitney M. Young, Jr. Learning Center
During November, two staff in-service training meetings were
conducted to bring about better study skills for students and
better relationships between students and teachers.
Maria Coleman, Portland State University, conducted a workshop
on post-high school education and financial assistance programs
available to Seniors.
Progress reports were sent to parents and teachers of WMYEJC
81% of center students have improved their GPAs by at
students.
least one letter since the beginning of this school year.
Male Responsibility
Group sessions began at Harriet Tubman Middle School and Dr.
Tukufu assisted in the first class. Classes will be held each
Monday throughout the school year.
Cleveland and Franklin High Schools have been contacted a:bout
Both schools are
beginning a Male Responsibility program.
experiencing racial problems with students as well as staff.
URBAN LEAGUE NEYSC
PERIOD:July - October 1990
DATE:December 3, 1990
TOTAL
Objectives
Total Program
Diversion Services
NAB
Empi. Readiness
Emp Placements
BB/BS Kinship
Counseling
Case Coordination
Volunteer Services
(NON-CTS)
Kinship Intakes
Contracted
Hours Youth
765
300
9,000
1,500
/////
1,000
/////
2,000
3,215
/////
150
1,000
/////
/////
/////
/1//I
Il/Il
/////
36
CTS
Hrs
Yth
3,394
1,028
/1//I
242
96
792.
19
65
270
/////
167
15
638
453
48
329
108
2
///
///
///
/////
8
300
73
YTD
Total
%Hrs %Yth
38%
69%
////
79%
////
32%
14%
32%
33%
///
///
32%
32%
53%
////
62%
13%
24%
////
////
///
///
THE URBAN LEAGUE OF PORTLAND
EDUCATION/CAREER DEVELOPMENT
MONTHLY REPORT, DECEMBER,1990
HERMAN L. LESSARD, DIRECTOR
WHITNEY H. YOUNG, JR. LEARNING CENTER (WHYLC)
On December 18, 1990, The students and staff of the Whitney H.
Young, Jr. Learning Center held a "KWANZAA" celebration for the
families and friends in the community at St. Andrew Church
Gymnasium.
The students of WYLC performed poetry readings, and
singing.
Dr. Darryl S. Tukufu and Mrs. Joyce Harris gave the
historical cultural hereditary of KWANZAA while Ms. Gelinda Green,
a member of the staff of the Urban League performed a dramatic
monologue.
An award presentation was also held to honor the
students academic achievements for the year.
A special
presentation, a set of encyclopedia which was donated by the World
Book Inc., was giving to two
Bernadetta and Mark Royer
for their outstanding performance both academical and for their
positive leadership capabilities towards staff and students at the
Center. A Banquet followed the program with food donated by Fred
Meyer and the parents of the Center. A total of 151 individual
attended the celebration.
,
Currently, there are 106 students participating in the program at
the Center.
As a result of the announcement of the proposed Black United Front
Boycott of Portland Public Schools to begin in February, 1991, The
Education Department will set a plan to have The Whitney N. Young
Jr. Learning Center open from 8:30 a.m. to 8:00 p.m. to accommodate
the students who otherwise would be out in the streets. We feel
that the education of our future leaders of tomorrow must continue
while a plan is worked out to improve the educational system in our
public schools.
THE MALE RESPONSIBILITY PROGRAM (MRP)
The Male Responsibility Program is in full operation at Tabman
Middle School, Cleveland High School, Grant High School and a group
at the Urban Plaza. Currently, there are 56 teenage males involved
in the program.
On December 12, a meeting was held with Dr. Matthew Prophet, Dr.
Ernie Hartzol, Dr. Darryl S. Tukufu and The Director of Education
to formulate plans to put the MRP program in to the school system.
The proposal will establish the program in several Middle and High
Schools and later in all schools within the system. This phase of
the program is schedule to begin the second semester of this school
year.
Page 2
With the increase demand for the MRP program from both school
administration and parents in the community, James Kent was hired
as part-time program coordinator. James will work with both the
Male Responsibility Program and the African-American Male
Connection Program.
During the month of December, the Director of Education;
- Attended group sessions for Teen males at Tubman and Cleveland
schools
- Attended Youth Gangs Task Force meeting
- Attended Northeast Economic Development Task Force meeting
- Travel with the CEO in the community after the shooting of a gang
member
- Met withschool administrator to set up a plan of action for teen
males at Jefferson and Grant High Schools
- Attended DMAC meeting at Vernon school
- Attended Black United Fund Education Conference meeting
- Attended Multnomah County Male Involvement Task Force meeting
- Attended Multnomah County commission meeting regarding the
African-American Male Connection program contract
Whitney Young Learning Center
Monthly Report for
December,
1990
Statistics
Total
of student served:
64
Total # of student visits:
256
Total # of tutoring hours provided:
573
Total # of students year to date:
106
Total # of volunteers/hours:
Ethnicity
Male
Black
30
7/16
Female
33
Asian
White
Hispanic
Schools Served
Jefferson
1
Number
15
Number
Beaumont
3
Grant
3
Tubinan
4
Benson
2
Cen. Catholic
2
Madison
1
St.Mary
0
Lincoln
5
Fernwood
6
Portsmouth
1
Meek
1
Wilson
2
Open Meadows
1
H. Redeemer
2
P. C. C.
7
Cleveland
1
Whitaker
3
Parkrose
1
Sacred Heart
3
Catlin Gabel
1