-1;i
WEDNESDAY, JANUARY 17, 19O
12:00 NOON
(IIS1i
URBAN PLAZA
(503) 28O26O0
28O26OO
URBAN LEAGUE OF PORTLAND
PORTLAND
BOARD OF DIRECTORS
JANUARY 17, 1990
AGENDA
COMMITTEE REPORTS:
CONNITTEE
1.
1.
Finance
Finance Conunittee
Cortuüttee
4.
4.
a. Resolution
Resolution #90-203
#90-203
Personnel
Committee
Personnel Conimittee
Program
and Planning
Planning Conrndttee
Committee
Progran and
Fund Raising
Fund
Raising Connidttee
Committee
5.
5.
Nominating
Committee
Nondnating Conrndttee
6.
6.
Coirnunity Relations
Community
Relations Conrndttee
Committee
a.
2.
2.
3.
3.
REPORT
THE PRESIDENT
PRESIDENT
REPORT OF
OF THE
REPORT OF
REPORT
OF THE
THE CHAIR
CHAIR
Urban League of Portland
Board of Directors
January 17, 1990
Resolution # 90-203
Approval pf Amendment
Amendment t Personnel
Personnel Policy
Polky
BACKGROUND:
The current Personnel Policy for the Urban League of
Portland reflects that all eiployees
employees have a 60-day waiting period
before health and dental benefits can become
becoie effective.
In order
to provide first day coverage for the new
new CEO, Dr. Darryl Tukufu,
it is necessary to revise the Personnel
Personnel Policy
Policy regarding medical
and dental benefits.
THEREFORE, BE IT RESOLVED:
RESOLVED: The Personnel Policy is amended to
provide employees with medical/dental benefits effective the first
day of hire.
PORTLAND
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
December 13, 1989
The December meeting of the Urban League
League Board
Board of
of Directors
Directors held
in the Multi-Purpose Room, Urban Plaza, 10 North Russell Street
was called to order at 12:20p.m. by Board Chair, Lou Boston.
Present: Lou Boston, Joan Brown-Kline, Jim Francesconi, Tom
Gallagher, Tom Kelley, Rita Lucas, Victor Merced, Shirley Minor,
David M.
N. Nero, Jr. and Gina Wood.
Absent With Excuse:
Dr. James Martin.
Don Calvert, Donnie Griffin, Pat Hill and
Staff Attending:
Interim CEO, Ernest Cooper, Phillis Pace,
Pace, Maria
Maria
Lewis, Lana Danner, Roxann Hutchinson, Mardell Taylor
Taylor and Jean
Young.
The minutes inadvertently listed Tom Gallagher, Jim Francesconi
Francesconi
and Rita Lucas as being on the ad hoc committee to handle the
matter with the Attorney
Attorney General's
General's office;
office; and
and the
the ad hoc committee for Program and Planning
Planning had
had been
been omitted.
omitted. The minutes should
have read, "Tom Gallagher, Jim Francesconi, Rita Lucas and Joan
Brown-Kline would serve on the Program and Planning Committee to
work on the proposal and revised budget for United Way. The ad
hoc committee including Jim Francesconi and Shirley Minor would
work with attorney Jean Chamberlain on the request from
from the
the AttorAttorney General's office."
A motion was moved and seconded (Nero/Merced) to approve the
revised minutes.
The motion was carried.
FINANCE COMMITTEE:
Rick Harris and Maria Lewis presented an audit draft to the Board.
A lengthy discussion followed with explanations and clarification
of changes to various line item figures.
Shirley Minor suggested
contacting Fred Meyer requesting a letter to relieve the
the League
League
from reimbursement of the employment fund.
Jim Francesconi will
be responsible for expediting contact. Tom Gallagher suggested
footnoting final draft with explanation of variables. Lou recommended the draft be turned back in for security purposes.
It was noted that funds for fiscal year 88/89 were not co-mingled.
Tom Gallagher
Gallagher explained
explained the
the offer
offer made
made to
to HtJD
HUD and
and directed the
Board to compile the necessary document to expedite the pending
pending
matter.
Lou Boston expressed the Board's appreciation and thanks to Rick
Harris and Tom Gallagher for their diligent work.
-2-2--
PERSONNEL COMMITTEE:
Tom Kelley reported on the progress being made by the Search
Committee. Underwriting expenses of $1,900 has been committed and
$500 is pending from other corporate sources. Ads were placed in
local papers and the Seattle Times. Four finalist were selected
for interviews and will be presented to the Board. National Urban
League has already certified one of the candidates. The committee's intent is to make an offer to the potential CEO by the
middle of January and have that
that person on board by February
February 15,
15,
1990.
The Board expressed their thanks and
and appreciation to Sam Brooks &&
Associates for facilitation of the search process.
Jim Francesconi suggested the press be notified by next week of
the Search Committee's developments.
PROGRAM & PLANNING:
Reaffirmation was made that the Program & Planning Committee has
been established. Jim Francesconi is chair and other members
are
Joan Brown-Kline, Tom Gallagher and Rita Lucas.
A motion was moved and seconded (Gallagher/Kelley) to have the
Board Chair appoint members to other committees and submit those
names at the next Board meeting for approval. The motion was
carried.
FUND RAISING COMMITTEE:
In the absence of Donnie Griffin and Pat Hill, Lou Boston
gave a
brief outline on the Dance Theatre
Theatre of
of Harlem
Harlem Gala.
Gala.
The
date
has
for February
February 21,
been set for
21, 1990 and details
details are being worked out
regarding costs and expenses. Tom Gallagher restated the
raise funds for the general fund. The committee needs to need to
submit a
plan or blueprint for raising the
the needed dollars.
A motion was made and seconded (Ga11aqher/Francesconi
(Gallagher/Francesconi)
have the
Fund Raisincr
Raising Committee
Committee present
present a plan at the next Boardto
meeting
meetjna
outlining how funds would
would be
be raised.
raised. The motion
motion was
was carried.
caiIed.
Lou Boston will be responsible
responsible for
for assuring the Fund Raising
Committee submits the requested information.
NOMINATION COMMITTEE:
Rita Lucas has been appointed chair of the Nominating Committee.
A selection process needs to be implemented for recruiting qualified applicants so that
that vacant
vacant slots can be filled as soon as
possible.
Mr. Cooper suggested the Board look at its present standing
standing and
assess needed resources for establishing the recruitment process.
-3-3COMMUNITY RELATIONS COMMITTEE:
Inactive.
REPORT OF
OF THE
THE INTERIM
INTERIM CEO:
Mr. Cooper advised the Board of the Executive Committee's approval
of Operation
operation Model Affiliate Design (OMAD) which seeks input from
the community and other organizations.
(OMAD) ties in with National Urban League's theme, "Parity By Year
Year 2000."
2000."
A motion was
as moved and seconded (Francesconi/Gallagher)
(Francesconi/Galla
r to
to accelDt
accept
the OMAD plan.
lan.
The motion passed.
Mr. Cooper further advised the Board tha
thatt Multnomah County Aging
Services Division had requested release from their rental contract
due to a lack of space. The facilities are expected to be vacated
by January 15, 1990. Urban League Aging Services will relocate
relocate at
at
a later date.
Mr. Cooper recommendation was to release ASD from
their contract and the Board was in agre
agreement
ement to the recommendation. The Program & Planning Committee will
will research the matter
and advise.
REPORT OF
REPORT
THE CHAIR:
OF THE
CHAIR:
Lou Boston informed the Board of letter of
of ultimatum received from
DevCorp requesting the Urban League to respond by December 13,
1989 regarding the repairs
repairs to
to Urban
Urban Plaza.
Plaza.
Prior to receipt of
the ultimatum, several construction firms had been contacted to
submit bids.
The Board agreed to accept Kelly Construction's
proposal because more services were offered for dollar amount.
The meeting was adjourned at 2:10p.m.
Submitted By,
Read and Approved By,
1L
Phillis Pace,
Executive Secretary
James
Secretary
James Francescorii,
Francesconi, Secretary
Urban League of Portland
DEPARTMENTAL
DEPARTMENTAL REPORTS
REPORTS
ADULT &
ADULT
SENIOR
SERVICES
DIVISION
MALTORHIGHLIGHTS:
HIGHLIGHTS:
MAJOR
JOSEPH
PAYTON
DIRECTOR
- Meetings
with principles
Meetings with
principlesinvolved
involved in
in"conpre"comprehensive
senior center"/site
center"/site change.
hensive senior
change.
PresentPresentation
ation froirt
from Debnan
Debnain Associates
Associatesand
andMike
Mike
Woodley
representing Norris
Norris Stevens.
Woodley representing
Stevens. Meeting
Meeting
was
onmost
nostviable
viablesite
site option.
was on
option. Minutes
Minutes froirt
from
all neeting
to date
all
meeting to
date are
are available.
available.
PROBLEMS:
- None.
None.
STAFF CHANGES:
CHANGES:
None.
None.
CLIENTS SERVED:
CLIENTS
SERVED:
Case
Case Management
Management
Short-terirt
Intervention
Short-term Intervention
UNITS:
CM
STI
STI --
409
(hrs.)
409 (hrs.)
132
(hrs.)
132 (hrs.)
SUMMARY:
It has
It
has tentatively
tentatively been
been decided
decided that
that Title
Title XIX
prograirt
(downstairs) will
will nove
on 1/17/90.
1/17/90.
program (downstairs)
move on
State
in and
install conputer
State will
will cone
come in
and install
computer link
link to
to
conpensate
for removal
renovalof
of existing
existing link
link
compensate for
YOUTH &
YOUTH
FAMILY
SERVICES
DEPARTMENT
MAJOR HIGHLIGHTS:
HIGHLIGHTS:
MAJOR
MARDELL
TAYLOR
DIRECTOR
- Many
training sessions
sessions took
took place
place this
this nonth
Many training
month
On
12/5/90 there
On 12/5/90
there was
was aaNeighborhood
Neighborhood AccountAccountability
training for
for new
abilityBoard
Board (NAB)
(NAB) training
new irteiribers,
members,
(12/13)
Life Skills
Skills Training
for Girls
(12/13) Life
Training for
Girls and
and
(12/6)
participated in
in orientation
(12/6) net
met and
and participated
orientation of
of
the
the new
new Children
Children &
& Youth
Youth Services
Services Conrnission
Commission
for
for Multnonah
Multnomah County.
County.
- On
Saturday,(12/2)
(12/2)participated
participated in
in aa ChristOn Saturday,
Christnas
Tree cutting
cutting trip
trip at
mas Tree
atEstacada
Estacada State
State
Forest
of Forestry
Forest (conplinents
(compliments of
of Departnent
Department of
Forestry
Service).
Service).
- The
Christhas (Outreach)
The 1st
1st Annual
Annual Christmas
(Outreach) Party
Party
took
15th.
took place
place at
atMatt
MattDishnan
Dishmanon
onDecenther
December 15th.
The
turnout was
wasgreat.
great. Approxinately
The turnout
Approximately 250
250
youth
and their
their fandlies
youth and
familieswere
wereserved.
served.Twenty
Twenty
S.E.
sang Christmas
Christhas carols
S.E. Asian
Asian youth
youth sang
carols and
and
-2-
NEYSC staff provided a variety of craft
activities for the children.
children. Gifts and
Christhas stockings were handed out. NEYSC
Christmas
plans to continue this outreach activity.
- The S.E. Asian Youth Boy Scout Troop distribfani1ies.
uted food baskets to 60 families.
and clients
clients participatparticipat- Several
Several staff
staff nenthers
members and
ed in the Sternwheeler trip for homeless
hone1ess
youth.
PROBLEMS:
- The Junior
Junior Achievenent
Achievement staff
staff has
has not
notconinunicommunicated with the designated contact persons,
Mardell Taylor or Lynn Ervins, Volunteer
Coordinator.
- Oregon Free Materials informed
inforned NEYSC they
fee of $350.
have not
not received
received nenthership
membership fee
Request for payment
paynent was submitted
subndtted on 6/9/89.
STAFF CHANGES:
- Lynn Ervins
Ervins resigned
resigned as
as Volunteer
Volunteer CoordinaCoordinator effective 12/29/89.
SERVICE HOURS DELIVERED:
DELIVERED:
REFERRALS:
SUMMARY:
- The nonth
month of
of Decenther
December was
was filled
filled with
with holiday
holiday
planning and activity. We also received
nunerous requests
requests for
for counseling
counseling and
and attribuattribunumerous
ted this to additional stresses
stresses experienced
experienced
by families
fandlies during the holiday season.
EMPLOYMENT
EMPLOYNENT
DEPARTMENT
MAJOR HIGHLIGHTS:
JEAN
YOUNG
DIRECTOR
- The Employment
Enploynent Department
Departnent received more
nore than
a favorable response to the announcement currently airing on cable access channel
pertaining to the Urban League's Computer
Conputer
Skills Upgrade
Upgrade Prograni
Program which
Skills
which starts January
College 16, 1990
1990 at
at Portland
Portland Conrnunity
Community College
Cascade Canipus.
Campus. Approximately
Cascade
Approxinately twenty-five
applicants have registered for the class.
class.
Calls of interest are still being received.
- The Census Bureau will be testing and training for positions with their organization
each Tuesday
Tuesday during
during the
the nionths
months of
of January
January and
February.
-3-
None.
None.
PROBLEMS:
STAFF CHANGES:
CHANGES:
None.
CLIENTS
SERVED:
CLIENTS SERVED:
A.
A.
B.
B.
C.
SUMMARY:
EMERGENCY
EMERGENCY
SERVICES/
SERVICESL
FACILITIES
LANA
DANNER
DANMER
DIRECTOR
Interviewed -- 157
Interviewed
157
Referred
Referred
100
- 100
Placed
-- 16
16
The Employment
The
EnploynentDepartment
Departhentisis constantly
constantly
exploring
to help
exploring ways
ways and
and nieans
means to
help the
the unenp10unemployed
constituencies of
yed and
and underenployed
underemployed constituencies
of the
the
North/Northeast community
North/Northeast
comiunity to
to find
find employient
employment
and to
and
to become
beconeself-sufficient.
self-sufficient.
The most
tools necessary
The
nost important
inportant tools
necessary toacconpltoaccomplishing
ishing self-sufficiency
self-sufficiency are
education and
are education
and
training.
training.
MAJOR
HAJOR HIGHLIGHTS:
Sterriwheeler cruise
cruise for
for honeless
homeless faniilies
families was
- Sternwheeler
success once
once again.
aa success
again. All six families in
Urban
LeagueTransitional
Transitional Housing
Urban League
Housing have
have
secured perianent
secured
permanentenp1oyment
employment and
and housing.
housing.
All fandlies
All
families had
had aa wonderful
wonderful Christnas.
Christmas.
All six faiilies in
- Roxann
Roxann Hutchinson,
Hutchinson, Alene
Alene Grice
Grice and
and Larry
Larry
Clayton are
working in
conjunction with
Clayton
are working
in conjunction
Mercy
with Mercy
Corp International,
sponsoring a
Corp
International, sponsoring
Job Finder's
a Job
Finder's
Workshop. (See
Workshop.
(Seeattachment)
attachnent)
- Urban
and Pacific
Pacific Power
&Light
Light sponsUrban League
League and
Power &
sponsored a
ored
a family
family during
during Christhas
Christmas providing
providing aa
tree,decorations
tree,
decorations and
and food
food boxes.
boxes. Mrs.
Mrs.
Theresa
Theresa Samnuelson
Samuelson and
and daughters
daughters were
were very
very
thankful.
thankful.
Attended Urban
Urban League
League Board
Board Training
- Attended
Training
December 15th
December
15thand
and16th
16thatat Pacific
Pacific Power &&
Light. The
Light.
The training
training was
was very
very informal,
informal, but
but
very educational
very
educationaltotoususall.
all. Friday
Friday the
15th
the 15th
attendance
was (6)
(6) and
the 16th
attendance was
and Saturday
Saturday the
16th
attendance was
attendance
was(7).
(7).
PROBLEMS:
- Emergency
Emergency Services
Services boundary
boundary will
will be
be expanded
expanded
into Human
Human Solutions,
into
Solutions, Inc.
Inc. Concern
where
Concernis,
is, where
are the
the dollars
dollars that
thatare
areneeded
needed to
to go
go along
along
are
with the
the expansion?
expansion? Additional
with
be
Additionalstaff
staff will
will be
needed to
needed
toservice
service larger
larger area.
area.
-4-
STAFF CHANGES:
- (2) additional staff persons were added to
LIEAP - Larry Foltz and Idella Taylor.
CLIENTS SERVED:
EMS
LIEAP
-
400 Individual
655 Households
Dollars spent - $107,211
FACILITIES
MAJOR HIGHLIGHTS:
- Kelly Construction Company
Conpany was selected as
the company
conpany to do repairs in senior and youth
service departments.
departnents.
- (21) units are occupied - (2) are damaged
daiaged
and (1) is being used for office office space
and storage.
PROBLEMS:
(
- Move out of Multnomah
Multnonah county,
County, January 19,
1990 and Urban League Senior Department June
30, 1990.
- Concerned about when the two damaged units
will be repaired and when authorization will
be given to clean vents and ducts.
STAFF CHANGES:
None
SUNH1RY:
SUNHARY:
Some
time ago,
ago, aa proposal
proposal was
was subnitted
submitted front
Sone tine
from
Guardian Management.
Managenent. What is the current
status with the proposal?
*
*
*
December 14, 1989
MEMORANDUM
M E M O P. A N D U M
To:
Ernest Cooper
From:
Roxann Hutchinson-
Re:
Job Finders Workshop
Alene, and
and myself
myself will
sll be
Job Finders
Finders
Larry, Alene,
be presenting
presenting a Job
Workshop on February 6 & 7, 1990, (Tuesday/Thursday) from
9am to 5pm, two full days.
The workshop
workshop is
is an
an educational
educational group
group job
job search.
search, tooJ.
tool
designed to teach participants
participants in
in need
need of
of employment
employment
preparation and how to find a good paying job in short
period of time.
The workshop will be based on a
modification counseling model.
Our target applicants of the Urban League, with a limit, of
twenty (20)
'twenty
(20) participates.
participates.
The following will be the format of the workshop:
1.
2.
3.
3.
4.
5.
6.
Introduction
Applications
Interviewing
Skills Transfer
Goal Planning
Job Search
Fear
Resume Writing
Interviewing Techni.ques
Interviewing
Techniques
10. Video Taped Interview
11. Course Summary
7.
7.
8.
9.
We are very excited
excited-and
and look
look forward
forward to this
this presentation.
presentation.
cc:
Lana Danner, Director, Emergency Service
Serv!ce
Jean Young,
Director, Ernployment
Director,
EmploymentMardell Taylor, Director, Youth Service
Alene Grice, Job Specialist
Larry Clayton, Assistant Director, Youth Service
-
URBAN LEAGUE OF PORTLAND
DEPARTMENT:
WYLC
MONTH/YEAR:
DECEMBER, 1989
MAJOR HIGHLIGHTS:
-Submitted grant application to the Black United Front to fund
student incentives for the Rainbow Chart; met with BUF to discuss
the WYLC program.
-Gave a presentation to the Youth Service Center on the WYLC.
-Net with a representative
representative from
from the
-1et
the GovernOr's Commission on Higher
and completed an 8 page
response to questions they posed to the Urban League on access and
retention in higher education.
Education .in
the Metropolitan
Metropolitan .Area,
Education
in the
Area,
-Gave a presentation on the WYLC to selected students at Beaumont
Middle School.
-Held the first parent activity at
at the Learning Center, "A Family
Family
Affair."
This was an informal pot-luck, attended by about 50
parents, students and
and family
family members.
members.
Entertainment included a
fashion show and aa dance
dance group.
-
-Attended DMAC meeting;
meeting; worked
worked on WYLC newsletter; met with Earl
Mackey, Vice President for Development and External
External Affairs
Affairs at
Portland State University to discuss Urban League support for
Portland State.
PROBLEMS, IF ANY:
The furnace at St. Andrews was out for almost
2 weeks during December, and space heaters had to be used to keep
the classrooms warm.
warm.
SUMMARY:
Because of the Christmas break, the Center was only open for 8 days
during December. Support team staff members worked during
during part of
the break to. change all the bulletin boards,'plan
boards, plan winter Rainbow
Chart goals,.
goals,. edit
edit newsletter
newsletterarticles',
Chart
articles', work
work on
on the
the University
University of
of
Portland/St. Mary tuition project, and, do overall planning
planning for
for the
the
remainder of the year.
The "Family Affair" was a very successful
event, and offered parents,
parents, students
students and staff an opportunity to
interact informally.
informally.
Since parents and students helped plan the
event, it also provided opportunities for greater involvement in
the program.
CLIENTS SERVED:
47
Gloria Phillips, Acting Director
Deborah Cochrane, Consultant
UNITS: 291 tutoring hours
January 12, 1990
THURSDAY, FEBRUARY 15, 1g90
12:00 NOON
MUL11-PURPOSE CONFERENCE ROOM
URBA1 PLAZA
EDThe Urban League of PorUand
URBAN PLAZA
10 North Russell Street
Portland,
Portland, Oregon 97227
(503) 2802600
2802600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
FEBRUARY 15
15, 1990
1990
AGENDA
APPROVAL OF MINUTES
COMMIT'
EE REPORTS
COMMITTEE
(
1.
Finance
2.
Fund Raising
3.
Program and Planning
4.
Personnel
5.
Nominating
6.
Community Relations
REPORT OF THE PRESIDENT
REPORT OF THE CHAIR
URBAN LEAGUE OF PORTLAND
PORTLAND
BOARD OF DIRECTORS MEETING
January 17, 1990
The January meeting of the Urban League Board of Directors held in
the Multi-Purpose Room, Urban Plaza, 10 North Russell Street was
called to order at 1:45p.m. by Board Chair, Lou Boston.
NOTE:
The Board did not consist of a quorum.
Present: Lou Boston, Joan Brown-Kline, Don Calvert, Jim
Francesconi, Tom Gallagher, Donnie Griffin, Pat Hill, Tom Kelley,
Rita Lucas, Shirley Minor, David M. Nero, Jr. and Gina Wood.
Absent With Excuse:
Victor Merced.
Staff Attending:
Attending
Interim CEO, Ernest Cooper, Phillis Pace,
Pauline Reed, Lana Danner, Mardell Taylor and Jean Young.
In the December minutes, Report of the Interim CEO, page 3, third
paragraph, last two lines, the statement, "Mr. Cooper's
recommendation was to release Multnomah County Aging Service
Department from their contract and the board was in agreement to
the recommendation," is clarified as follows: The remaining board
members present (less
(less than
than aa quorum)
quorum) agreed
agreed to
to accept
accept but
but did
did not
not
approve the recommendation. Thus, the Program and
and Planning
Planning
Committee was assigned the task of researching the matter and
subsequently advise the full board on the recommendation to
release Multnomah County Aging Services from their contractual
obligation.
Noting the
the clarificatiofl,
clarification, (Bos
Gall
(Boston/Gallagher)
the board
board agreed
agreed to
to
er) the
accept the minutes as read without
wit
approval
app
al due
due to
to lack
lack of
of aa
quorum.
FINANCE COMMITTEE:
CONNITTEE:
Shirley Minor, in the absence of Rick Harris and Maria Lewis,
informed the board that a finance report was not available but
would be presented at the next board meeting. The committee was
admonished for not having a report ready for the meeting this
month.
Jeff Vinson of Peat Marwick, contacted Lou on January 17, 1990 to
request an appointment to discuss the audit. It was suggested
that Shirley Minor, Tom Gallagher and Don Calvert arrange a
meeting with Jeff Vinson.
FOR THE RECORD: At 1:50p.m. a quorum was present.
Shirley Minor reiterated the League's need to have a full-time
Finance Director and
and bookkeeper
bookkeeper on
on board.
board. Shirley introduced
Resolution #90-203, Approval of Amendment to Personnel Policy for
-2-
discussion.
Suggestions included requesting the carriers to waive
the 60-day waiting period, cover new directors and CEO, or pay Dr.
Tukufu's present provider for coverage during the interim.
(Coverage with present provider does not extend to Portland area)
The resolution was voted upon but not approved.
A motion was moved and seconded (Kelley/Boston) to leave the
personnel policy benefits unchanged but request carrier
make an exception for Dr. Tukufu and provide first day of hire
coverage. The motion was carried.
Shirley presented a motion re
requesting
questing the board to
to pay for the
the
candidate's reception costs a
at
t the Red Lion on January 8, 1990.
1990.
Tom Galla
Gallagher seconded the motion.
tion.
The motion was restated,
restate
er) to
(Minor/Gallagher)
to have
have tthe
e board
board pay
pay for
for the
the reception
reception from the
general funds.
The motion didd not
not pass.
Lou offered to donate the reception
his dealership.
The board rejected
reported that, although recruitment
to date with pledges and donations,
sources seeking
seeking additional
additional donation:
donation
sources
amount he spent on the reception.
(
S
costs as a contribution from
this solution.
Tom Kelley
costs for the CEO were covered
he would return to corporate
to reimburse Lou for the
Additional comments from board members were,
were, the
the CEO should be
responsibility for hiring the Finance Director instead of the
board; for the last two months a finance report has
has not been
available dependent on income from fund raising; and the League is
still operating under a deficit.
CONNITTEE:
PERSONNEL COMMITTEE:
Lou received a letter from a candidate that was not selected for
CEO interview.
The letter was given to Tom Kelley and he
requested assistance from Jim Francesconi in responding to the
questions posed in the
the letter.
letter.
PROGRAM & PLANNING COMMITTEE:
Jim Francesconi reported that the committee met Barbara Patrick at
United Way regarding the information needed by January 31,
31, 1990.
The committee is scheduled
scheduled to
to meet
meet on
on January
January 25,
25, 1990
1990 at
at Jiii's
Jim's
office to discuss the
the community
community process.
process. The Urban League staff
will have their drafts ready by the January 25th date.
Gina
suggested the Community Relations committee join forces with the
Program and Planning Committee to work on the process and have Jim
call a special board meeting to discuss the plans or receive
authorization from the board to send the proposal to United Way.
The committee was given authorization to submit the proposal to
United Way.
Rita moved that Mr. Co
Cooper
er be designated to write a formal request
to United Way reguesti
requesting techn
technical
ical assistance and Jim Francesconi
seconded the motion. The
e moti
motion
was carried.
carr
on was
-3-
FUND RAISING COMMITTEE:
COMMITTEE:
Pat Hill presented aa plan
plan to
to hire
hire an
an event
event planner,
planner, Lyrida
Lynda Grice,
to help with the Dance Theatre of Harlem. After a lengthy
discussion clarifying cost of tickets and services to be provided
provided
by the event planner, a motion was moved (Griffin/Hill) to hire
the Lynda Grice.
clearl
The motion was restated (Kelley/Hill) to clean
define and establish the rules and role to be provided by Lynda
Gnice with a dead line for completing her services with costs
Grice
costs not
to exceed $800.
The motion was carried with Shirley Minor and
Rita Lucas abstaining.
NOMINATING COMMITTEE:
Rita present a list of six potential candidates for
for membership on
the Board.
A motion was
was ntoved
moved and
and seconded
seconded to
to (Lucas/Kelley)
(Lucas/Kelley) to
accept the candidates. After discussion the motion was
was
withdrawn.
A motion was moved and
and seconded
seconded (Lucas/Kelley)
(Lucas/Kelley) to
to have
have persons
presenting candidates to Board include resumes, a letter stating
why the person is interested in serving on the Board an conduct a
personal interview prior to presenting their names
names to
to the
the
Noiinating Committee.
Nominatina
Coiuittee. The motion
iotion was carried.
(
COMMUNITY RELATIONS COMMITTEE:
Joan Brown-Kline advised that a committee report would be
submitted at the next board meeting.
REPORT OF THE CHAIR:
Lou submitted a letter of resignation as Chair of the Board
effective February 16, 1990.
Donnie Griffin, Vice Chair, will
assume Chair duties until a new Chair has been elected. Ernest
Cooper's term as Interim CEO will conclude on
on January
January 31, 1990.
1990.
The Urban League will host the Regional Assembly in Portland from
1990. Gina suggested sending a letter of thanks to
March 29 - 30, 1990.
Mildred Love at National Urban League for services provided by
Ernie during the Interim.
Interim.
The meeting was adjourned at 3:00p.m.
Submtted By,
Read and Approved By,
P illis Pace,
Executive Secretary
James Francesconi, Secretary
Urban League of Portland
DEPARTI4ENTAL REPORTS
DEPARTMENTAL
ADULT &
&
ADULT
SENIOR
SERVICES
DIVISION
MAJOR
MAJOR HIGHLIGHTS:
HIGHLIGHTS:
JOSEPH
DIRECTOR
PROBLEMS:
Results of
of 10/12
10/12 -- 13/89
13/89 onsite
onsite assessnent
assessment
- Results
were received.
were
received. Copy
Ernest Cooper
Cooper
Copywent
wentto
to Ernest
and Lou
and
Lou Boston.
Boston. Progran
Program Director
has
Director has
prepared corrective
prepared
corrective plan
plan of
of action.
action. Copies
are available.
are
available. The
The Mayor
Mayorhas
hasdecided
decidednot
not to
to
apply city
apply
cityfunding
fundingto
toAging
AgingServices/Hunan
Services/Human
Services FY
Fl 90/91.
Services
90/91.
The impact
of the
the above
above nentioned
mentioned
The
inpact of
budget cut
implemented) will
will irean
mean the
the
budget
cut (if
(if inplenented)
closure
closure of
of all
all (8)
(8) district
districtSenior
Senior Centers.
Centers.
STAFF CHANGES:
CHANGES:
None.
CLIENTS
SERVED:
CLIENTS SERVED:
Management
Case Managenent
Short-term Intervention
Short-tern
Intervention
UNITS:
CM
STI STI
-
SUMMARY:
478.5 (hrs.)
478.5
(hrs.)
133.5 (hrs.)
133.5
(hrs.)
Strategies are
Strategies
are being
being fornulated
formulated throughout
throughout the
the
Aging Services
Aging
Servicessystem
systeito
to respond
respondtotothis
this
particular crisis. A
A brief
brief docunent
document has
has been
been
provided to
the Board
Board by
by the
the Senior
SeniorProgran
Program
provided
to the
Director.
Director.
particular crisis.
YOUTH &
YOUTH
&
FAMILY
SERVICES
DEPARTMENT
MARDELL
TAYLOR
DIRECTOR
PROBLEMS: -- NONE
PROBLEMS:
NONE
SUMMARY:
MAJOR
MAJOR HIGHLIGHTS:
HIGHLIGHTS:
- A
A small
youth rode
rode the
the Max
Max to
small group
group of
of youth
to
Gresham and
to OMSI
OMSI 1/15/90.
Greshan
and to
1/15/90. Many
Many youth
youth
enjoyed attending
enjoyed
attending two
twoTrailblazers'
Trailblazers' games
ganes
benefiting from
benefiting
fromthe
the donated
donatedtickets
tickets to
to the
the
NEYSC. The
staff
The NEYSC
NEYSC
staffparticipated
participatedin
in aa
celebration
celebration of
of Martin
Martin Luther
Luther Kings'
Kings' Birthday
Birthday
at the
at
thePeterson
PetersonEleirtentary
Elementary School
School in
inScappose
Scappose
Oregon.
Oregon. it
it was
was a
a great
great success.
success. The
The S.E.
S.E.
Asian Lunar
Asian
Lunar New
New Year
YearCelebration
Celebration on
on January
January
24, 1990.
1990.
24,
(See attachirtent
attachment for
for SE
SE Asian
Asian
(See
Counseling Report.)
Counseling
Report.)
The month
and prolen
prolem
The
ntonthof
of January
January was
was eventful
eventful and
free.
free.
Staff nenbers
Staff
members participated
participated in
in several
several
trainings and the director net
met with
with nenthers
members
of the Concerned Citizens
Citizens of Woodlawn, CCW,
for purposes of technical assistance.
assistance.
STAFF CHANGES:
Cora Williams
Wi11iais joined our staff as volunteer
coordinator.
CLIENT SERVICE HOURS:
CONTACTS:
1495.25
666
URBAN LEAGUE OF PORTLAND
N.E. YOUTH SERVICE CENTER
February 6, 1990
M E M 0 R.A N D U M
MEMORANDUM
TO
: Mardell Taylor
Director
FROM : Charles Nguyen
:
RE
:
Special Report- Progress of a group counseling
in November 1989, and
The youth information group was formed in
Their ages were between
between 13
13 -- 16
16 years
years old.
old.
included 20-member.
family problems or personal
The majority of them were suffering from family
problems such as: poor parenting skills; neglect; social isolation;
lack of appropriate role models; low self-esteem and racial/cultural
difficulties. Therefore, some of them had become involved with the
S.E. Asian gangs as an alternative.
In an effort to keep them out of trouble, the Vietnamese Boy Scout
and I have worked with the group on the weekly basis, providing
individual and group counseling, and cultural teaching. They have
laws and were taught
taught how
how to
to play
play
been kept informed of the juvenile laws
sport games.
After three-month working with the group.
Each member's self-
esteem improved and they felt more secure because they had a sense
They began to participate in the community activities
of belonging.
such as the Christmas food basket distribution, and helping new
refugee families adjust to the community.
I believe the success of this group will motivate other youth to
join with us and stay away from the trouble makers in the community.
From now until Summer
Summer our
our group
group has to work harder in preparation to
participate in the Jamboree in California.
(
URBAN LEAGUE OF PORTLAND
MONTHLY BOARD BOOK REPORT
DEPARTMENT:
WYLC
Jany 1990
MONTH/YEAR:
MAJOR HIGHLIGHTS:
*Gtjest speakers
*ije5t
speakers this
this month
month included
included Sharon
Sharon Gary
Gary Smith,
Smith, who spoke
to parents and students on "Getting it Together Before You Give it
Away," and Lolenzo Poe and Maccio Pettis who did a presentation on
gangs.
Both were well attended and well received.
received
*'pjckets from Trailblazer Kevin Duckworth allowed WYLC students and
parents to attend 3 different home games.
parents
Mr. Duckworth has
committed to providing more tickets to up coming games, and
students have been given a set of goals to work towards so they can
earn a ticket.
*The WYLC newsletter was completed and distributed, Two volunteers
put in over 20 hours of computer time to help do newsletter lay
out.
*The WYLC received a $670 grant from the Black United Fund to
continue the Rainbow Chart, and other student incentive activities.
*A retired teacher who volunteers at the Center increased her hours
from one to three hours per week.
*January birthdays were celebrated for 9 WYLC students.
*Cornpleted recommendations for University of Portland, and a draft
of recommendations for St.
Mary's Academy regarding a possible
tuition project.
*Attended LINKS presentation of
their
"Project
Expections," and had preliminary discussion with
regarding WYLC involvement.
PROBLEMS, IF ANY:
High
Prophet
Lead:
Dr.
none
F*ji'w'
The WYLIC
WYLC has
has done
done intake
intake on
on aa total
total of
of 151
151 students,
students, year
year to
to date.
date,
During January, students made 370 visits to the Center, and 176
parent contacts were made which included 43 phone calls, 109
mailings, and 24 personal contacts.
CLIENTS SERVED
SERVED:
CLIENTS
:
88
827
Tutoring Hours
Hnirs
Board Book Report / WYLIC
January 1990
Page 2
STAFF CHANGES:
Staff were changed from personal services contracts
to parttime status.
Gloria Phillips
Deborah Cochrane
February 7, 1990
ru
ii ti.]
I
I :j.j
:r.jx,
.
tiiI4 (.T
WEDNESDAY, MARCH 21, 1990
12:00 NOON
MULTi-PURPOSE CONFERENCE ROOM
URBAN PLAZA
EDThe Urban League of Portland
_______
URBAN PLAZA
10 North
North RusseH
RusseH Street
Street
10
Portland, Oregon 97227
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
MARCH 21, 1990
AGENDA
COMMITTEE REPORTS:
COMMITTEE
REPORTS:
1.
2.
2.
Finance Conunittee
Comndttee
Personnel
Personnel Conurtittee
Connuittee
4.
Prograirt and Planning Conunittee
Program
Fund Raising Conunittee
Connuittee
5.
Nondnating Committee
Conurtittee
Nominating
6.
Conununity Relations Committee
Conunittee
Community
3.
REPORT OF THE PRESIDENT
REPORT OF THE INTERIM CHAIR
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
MEETING
February 15, 1990
The February meeting
neeting of the Urban League Board of Directors held
Roon, Urban Plaza, 10 North Russell Street
in the Multi-Purpose Room,
was called to order at
at 12:2Op.n.
12:20p.m. by
by Board
Board Chair,
Chair, Lou
Lou Boston.
Boston.
Present: Lou Boston,
Boston, Joan
Joan Brown-Kline,
Brown-Kline, Don
Don Calvert,
Calvert, Jini
Jim
Francesconi, Donnie Griffin, Pat Hill, Tom
Ton Kelley.
Absent With Excuse:
and Shirley Minor.
ThoirtasGallagher,
Gallagher,Rita
Rita Lucas,
Lucas, Victor
Victor Nerced
Merced
Thomas
Staff Attending:
Dr. Darryl Tukufu, CEO, Phillis Pace, Mardell
Taylor and Jean Young.
Finance Consultant:
Rick Harris
National Urban League Western Region:
Ernest Cooper
A niotion
motion was
was moved
uoved and
and seconded
seconded (Griffin/Brown-Kline)
(Griffin/Brown-Kline) to approve
the niinutes
minutes as
as read.
read. The
The niotion
motion was
was carried.
carried.
FUIND RAISING
FUND
RAISING COMMITTEE:
COMMITTEE:
Pat Hill
Hill reported
reported the
the niailing
mailing list
list she
she received
received froni
from staff did not
not
include corporations.
It was necessary
necessary to
to do
do aa second
second niailing.
mailing.
She has
has divided
divided the
theniailing
mailing list
list into
into groups
groupssosoBoard
Boardnienibers
members can
call corporate heads in regards to purchasing tickets to the Dance
Theatre
of Harleni
Harlem Gala.
Theatre of
Gala. A total of 450 tickets have been purchased and 125 have been sold. The staff,
staff, guild
guild and
and board
board iiembers
members
will be allowed to purchase tickets at the special rate of $30.
It is anticipated 375 tickets will be sold instead of the original
800 target
800
target aniount.
amount. Lou suggested involving the staff with the
final preparations for the event. Lynda Grice, Event Planner,
will be handling ticket
ticket reservations.
reservations. Pat will check with the
Civic Auditoriuni
Auditorium to
to arrange
arrange for
for a
a ticket "will
"will call"
call" area.
Pauline Reed and Lana Danner will be the staff persons to contact
for tickets.
Kevin Lienbach with the New Rose Theater has offered to donate 250
tickets to the Urban League for people to come
coie and fill the auditorium and
oriuni
and see
see aa play.
play. Proceeds
Proceeds ($17
($17 per
per ticket)
ticket) froni
from the
the tickets
which have already been purchased, will be donated to the Urban
League.
Lou suggested allowing the staff to handle distribution
of the tickets.
-2-
FINANCE COMMITTEE:
Rick Harris presented a financial report and explained the lack of
contributions to general funds and its relation to unbudgeted
expenses. Rick Harris and Dr. Tukufu will meet with the auditors,
Peat Marwick, tomorrow (February 16, 1990) to discuss the audit
letter.
Lou reinformed the Board that Jim Francesconi, originally was to
serve as liaison for the Board and work with Jean Chamberlain on
the response to the Attorney General's letter requesting to view
the League's financial records for comingling of funds.
Jean was
in contact.with
contactwith the
the Attorney
Attorney General's
General's office
office aa week
week and a half
ago regarding the matter.
Lou remarked that he had left several
messages for Jim Francesconi but calls were never returned. Lou
read three letters he had received from the Attorney General dated
September 28, 1989, December 26, 1989 and January 30, 1990.
He
said that he had forwarded the originals to Jim Francesconi.
After a lengthy discussion Jim Francesconi agreed to assist Dr.
Tukufu and
and Jean
Jean ChaTnberlain
Chamberlain with
with the
the matter.
matter.
A motion was moved and seconded (Francesconh/Griff
(Francesconi/Griff in) to use as
much of the funds as possible from the sale of the Fred Meyer
Walnut Park Building to pay back as soon as possible
ppssible the money
used from restricted funds. After discussion, the motion was
withdrawn.
Another motion was moved and seconded (Francesconi/Kelley) to use
as much of the funds as possible from the sale of the Fred Meyer
Walnut Park Building to pay back within thirty days the money used
from restricted funds. The motion was carried.
NOMINATING
COMMITTEE:
NOMINATING CO!INITTEE:
Lou reported
reported that
that Rita
Rita Lucas
Lucas had
had contacted
contacted the
the six
six persons
personsnominanominated for membership on the Urban League Board and requested letters
of intent and resumes from them. One candidate, Don McClave
McClave of
of
the Chamber
Chamber of
of Conunerce
Commerce declined
declined the
the invitation
invitation to
to serve at this
time based on a conflict of interest. A lengthy discussion pursued.
A motion was moved and seconded (Griffin/Hill) to expedite the
nominating process and accept the five candidates as new Board
members.
The motion was carried.
Lou commented that additional candidates still needed to be sought
to serve on the board.
PROGRAM AND PLANNING COMMITTEE:
Jim Francesconi reported that he, Tom Gallagher and Rita Lucas had
drafted and submitted the proposal requested by United Way. The
February, 199O
WYLC
/ page 2
SUMMARY:
Things are running smoothly at the Center, and plans are underway
for a second parent involvement activity to take place before the
end of the year. The total number of students year to date is 163,
and during February, 64 students made 299 visits to the Center.
CLIENTS SERVED:
64
STAFF CHANGES:
none
Gloria Phillips, Acting Director
Deborah Cochrane, Consultant
UNITS:
653 Tutoring Hours
March 1, 1990
-2-
February 23, 1990 - Met with Ron Potrue
Potrue of
of
(YPO) Youth Program Office and Dr. Tukufu
regarding
corrective action
action and
and nionitoring;
monitoring;
regarding corrective
February 28, 1990 - Meeting with (CAB)
(CAB)
Citizens Advisory Board; numerous meetings
with Andrew Watkins from the Concerned
Citizens for Woodlawn Association.
Special events for the month included our Black
History Month annual awareness celebration
program held in conjunction with the Matt
Dishman
Community Center
1990.
Dishman Conununity
Center on
on February
February 16, 1990.
Over 400 youth and families attended. Approximately 500 youth attended the Dance Theatre of
Harlem Dress Rehearsal performance
perforiance on February
21, 1990 at the Civic Auditorium.
OTHER STAFF INVOLVEMENT:
INVOLVEMENT:
February 26, 1990 Charles
Charles Nguyen
Nguyen participated
participated
in a cross-cultural event as facilitator at
Vocational Village regarding (HOT) Healthy
Options for Teens.
February 27, 1990
sponsored by City
discuss the slain
S.E. Portland and
process.
Charles attended
attended aa meeting
meeting
Charles
Commissioner Bob
Bob Koch
Koch to
to
Commissioner
Vietnamese store owner in
to explain the American legal
February 28, 1990, Elnora Smiley attended a
PAAC meeting.
Two meetings (2/6/90 and 2/20/90) took place
serving (5) youth clients. Attended a Youth
Gang Task Force meeting on February 7, 1990 and
a Mental Health Training session on February
23, 1990.
Ruth White and Leslie Taylor participated as a
team in a diversion outreach by visiting (7)
homes.
179.75 community service
service hours
hours were
were completed
completed
and 19 new cases were opened for the month.
There was a problem reconciling internal
statistics with those from YPO pertaining to
employment job placements. A check and balance
procedure has been added to the process to
insure correct figures are reported in the
future.
-3-.
EMPLOYMENT
DEP2RTMENT
JEAN
YOUNG
nTrmr
MAJOR HIGHLIGHTS:
- Based on follow-up information from Precision
Cast Parts, (26) twenty-six applicants ref erred by the Urban League employment Department
been placed in permanent full-time positions
within their organization.
- Employment arid Youth Services are collaborating on a concept paper to be presented to
Oregon Youth Conservation Corp.
(OYCC).
Beginning July 1, 1990 $250,000 will be
available for (7) seven to (10) ten pilot
projects.
PROBLEMS:
None.
STAFF CHANGES:
None.
CLIENTS SERVED:
A.
B.
C.
COMMUNITY
Interviewed - 130
Referred
83
Placed
24
MAJOR HIGHLIGHTS:
SERVICES/
FACILITIES
LANA
DANNER
flTp1'(,mrp
- Net with Janet Hawkins of Nultnoinah County
Development to discuss the Urban League
providing outreach for Fair Housing
Initiative Program. If funds are granted, the
project would start effective July 1, 1990.
- Community meeting with Cornetta Smith (AMA),
Dan Leonard (AFS), John Pearson (County),
Howard Cutler (City), Dr. Tukufu and myself
was held to discuss how to better provide
emergency services (shelter/transitional
housing) for clients in northeast Portland.
The next meeting is scheduled for March 20,
1990 at the Urban League.
The Census Bureau will be testing at the
Urban League facilities on March 23, 1990
from 9:00a.m. to 4:00p.m.
CLIENTS SERVED:
865
UNITS:
471
STAFF CHANGES:
NONE
FACILITIES:
MAJOR HIGHLIGHTS:
- Periuits
Permits for
for the
the Beech
Beech Street
Street house
house should be
be
obtained and the demolition completed by
April 4, 1990.
By May 2, 1990, the lost
should be cleaned and leveled.
- The League is still negotiating with the MUD
HUD
office in Washington, D.C. on the property
at 2404 N. Vancouver.
- Urban Plaza Apartments:
One apartment is being used for the Resident
Managers Office.
(21) apartments are occupied.
(2) apartments, #15 and #21 are vacant
in need of repairs.
URBAN LEAGUE OF PORTLAND
MONTHLY BOARD REPORT
April 7, 1990
Submitted by:
Cletus Moore, Director
Finance Department
Began working
Began
working as
as Finance
FinanceDirector/Prograirt
Director/Program Coordinator
Coordinator March 12,
12,
1990.
Accomplishments:
March 12th
Lead aa sendnar
Lead
seminaronontine
timeirtanageirtent
management for
forthe
the Bureau
Bureau of
Labor and Industries at the Red Lion, Lloyd Center.
Promoted Urban
Proirtoted
Urban League
League as
as a part
part of
of irty
my presentation.
presentation.
Conunitnent
prior to
to joining
joining the
Commitment was
was irtade
made prior
the Urban League
staff.
March 14th
Visited the
Visited
the Multnoniah
Mu1tnoiah County
County Tax
Tax Assessient
Assessment office.
office.
Received copies of past 33 years'
years' history
history to
to verify
verify
property tax status (sealed
(sealed and
and personal)
personal). Verified
Verified
*
exemption.
exenpt ion.
Meeting with Rick Harris
Harris to
to review
review accounting
accounting and
and
financial status and reports
reports to
to get
get acquainted
acquainted with
with
Urban League financial reports, etc.
March 15th
March 20th
Meeting with Shirley Minor to get acquainted with the
the
Urban League Treasurers
prospective
of
current
financial irtatter
financial
matter and
and reports
reports of
of the
the Urban League.
Met with Rick Harris to review monthly
ionth1y report for
County progrant
(MCA).
County
program (MCA).
March 21st
Urban League Director's Meeting, a.m.
a.n. Review and
began preparation with Lana Danner for Finance
portion of National Urban League report.
Urban League Board Meeting, p.m.
p.n.
March 22nd
Met with Lana Danner to review and get acquainted
with facility operations.
Met with C. Murray of ASD to review contract and
inprove in preparation of budgets
discuss how we can improve
budgets
and improving
inproving our reporting process.
Review Harlen
Harlem Theater financial report and current
current
financial report status.
Report to be revised.
Review files and allocation reporting systems.
systens.
March 23rd
Visited United Way with Dr. Tukufu to present audit
to funder.
Met with Liberty N.W.
Insurance to
negotiate new
negotiate
new Worker's
Worker's Coinp.
Conp. Insurance
Insurance package.
package. New
policy in place by April 1, 1990.
March 26th
Visited Board of Education with Dr. Tukufu to present
audit to funder.
March
March 26th
26th
continued
continued
Rick Harris
Rick
Harris and
and II did
did aawalk
walk through
through end
end of
ofmonth
month
process.
process.
Met
Local Banker
Banker (Cindy
(Cindy Nock).
Mock).
Met with
with Local
March 27th
March
27th
March
March 28th
28th
ASD
workshop.
ASDcontract
contract workshop.
funders.
funders.
Dr.
Dr. Tukufu
Tukufu and
and II met
met with
with
Assessment
status
AssessmentEvaluation
Evaluationandand
statusofoffinance
financestaff.
staff.
Outlinedwith
Outlined
withstaff
staff assistant
assistant reorganization
reorganization plan.
plan.
Dr.
Tukufu and
Dr. Tukufu
andII met
metwith
withthe
the Press.
Press.
March 29th
March
29th
Met
with representative
representative of
Met with
ofPeat
PeatMarwick
Marwick - reviewed
reviewed
audit and
audit
and financial
financialprocedures.
procedures. Outlined
Outlined schedule
schedule of
of
coming audit
coming
audit for
for 1989-90
1989-90 FY.
FY.
March
March 31st
31st
Regional Luncheon.
Regional
Luncheon.
April 2nd
April
2nd
Met
with N.
M.Chavis
Chavisinsurance
insurancebroker
brokerto
to discuss
discuss future
Met with
future
possibilitiesofof
serving
employment benefits.
possibilities
serving
in in
emnployment
benefits.
April 3rd
April
3rd
(
Metwith
withBanker
BankeratatlstInterstate
lst.Interstate reviewed
existing
Met
reviewed existing
Plan investment of routine to cash flow.
possibilities
account. Plan investment of routine to cash flow.
account.
Proposal
Proposal
and possibilities reviewed.
reviewed, Setting
Setting up
program to
program
to maximize
maximizeutilization
utilization of
of funds.
funds.
Completedfinance
finance section
section of
Completed
ofRFQ.
RFQ.
April 5th
April
5th
Met with
John Hamilton
Hamilton of
of MCA.
MCA. Reviewed
Met
with John
Reviewedcontract
contract and
monthly
reports. Disclosed
monthly reports.
Disclosed necessary
necessary change
change in
in how
how
Urban League
Urban
Leaguedoes
doesreport.
report.
April
April
Met with
Met
with E.
E. Warren
Warren regarding
regarding existing
existing insurance
insurance
policy and
policy
and employee
employee benefits.
benefits. Current
Current program
program being
being
reviewed. Possible
reviewed.
Possible to
to have
have proposal
proposal by
by the
the end
end of
of
April -- first
firstpart
partof
ofNay.
May.
April
6th
6th
Other
Accomplishments - This
Other Accomplishments
Period:
This Period:
Contacted
Contacted V.
V. Brooks,
Brooks, President
President of
State Bank.
of American
American State
Bank.
future meeting.
meeting.
future
Developed
bank.
Developedrapport
rapport with
with bank.
Planned
Planned
Met
with Annual
Met with
Annual Dinner
Dinner Conunittee.
Committee. Present
cost of
of last
last
Present cost
dinner.
dinner. Assisted
Assisted where
wherestaff
staff could
could offer
offer assistance.
assistance.
year's
year's
Resolvedpersonnel
personnelproblem
problemrelative
relative to
to P/R
Resolved
P/R and
and P/R
P/Rdeductions.
deductions.
Reviewed and
Reviewed
and studied
studied P.C.
P.C.
- Major overall
development
developmentperson
personand
andstaff
staffassistance
assistance began
beganputting
putting plan
plan into
into
effect.
effect.
system
system
imnperative.
imperative.
With
Fund - Major overall of
of accounting
accounting
the
the assistance
assistance of
of our
our new program
program
New workman's
comp.
policy
in place;
Cleared up
New
workman's
comnp.
policy
in place;effective
effective4/1/90.
4/1/90. Cleared
some outstanding
some
outstandingclaims
claimsstill
still open
open with
with S.A.I.F.
S.A.I.F.
auditors were here to review insurance data. Provided
S.A.I.F. auditors were here to review insurance data.
S.A.I.F.
the necessary
the
necessary information
informationfor
for insurance
insurance audit.
audit.
Met with
Met
with new
newTreasurer,
Treasurer,
Don Calvert.
Don
Calvert.
implementing
implementing new
newaccounting
accounting procedures.
procedures.
Reviewedstrategies
strategies
Reviewed
for
for
Review -- Gant
Gant chart
chart being
being put
put together.
Anticipate
together.
Anticipate
completion
April 20,
completion April
20, 1990.
1990. Chart
Chart will
will show
progress,
show progress, status,
status,
action and
and completion
to finance
finance area.
action
completiondate
dateofofall
all items
items relating
relating to
area.
Audit
Audit
Report
Report Management
Management -- Spread
of all
all major
funders -Spread sheet
sheet done
done of
major furiders
contract dates
contract
dates etc.
etc.Conformation
Conformation necessary
necessary to
to set
setup
up accounting
accounting
report
report system.
system. Also
Also the
the United
United Way
Way Fund
Fundbudget
budgetsheet
sheetis
is being
being
incorporated into
incorporated
into the
the process.
process.
It
Financial Reports
Reports -- It is
Financial
my goal
to have
have aa manual
manual financial
is my
goal to
financial
report in
in time
time for
forboard
board meeting.
meeting. However,
report
However, it
it should
should be
be noted
noted
that IIanticipate
that
anticipate
implementation
implementation of
ofthe
thenew
new reporting
reportingsystem
system by
by
Nay 16,
May
16, 1990
1990 with
with completion
completion by
by June
June 16,
16, 1990
1990 in
in time
time for
for Board
Board
meeting. This
large task
taskininmaking
making the
the conversion
conversion requiring
requiring
meeting.
This is
is aa large
40 to
40
to 50
50 hours
hours for
for set-up.
set-up.
Transferred
general account
account
Transferred funds
funds to
to general
.
.
.
.
.
.
.
.
.
$48,785.00
$48,785.00
Accountingpolicy
policy and
and procedure
proceduremanual
manualisiscurrently
currently being
Accounting
being drafted.
drafted.
(
This
will provide
to the
This manual
manual will
provide guidance
guidance to
League in
executing
the League
in executing
financial
transactions
in accordance
with
Board
management
financial transactions
in accordance
with
Board
andand
inanagemnent
intentions. In
intentions.
addition, this
In addition,
this manual
manual will
will encompass
encompass external
external
reporting
reporting
requirements
requirements as
as well
well as
as to
to address
address internal
internal
recordkeeping needs
the present
presenttime.
time.Numerous
Numerous references
references are
recordkeeping
needs at
at the
are
being used
being
used in
in developing
developing the
the manual.
manual. Among these
these are
are AICPA
industry
industry audit
auditguide
guideon
onEmployee
Employee Health
Health and
and Welfare
Welfare Benefit
Benefit Plans,
Plans,
the
the United
United Way
Way Guide
Guideon
onAccounting
Accountingand
andFinancial
Financial Reporting
Reporting and
and the
the
Urban
Urban League
League Accounting
Accounting Manual.
Manual.
The obiectives
objectives of this manual are:
*
*
To provide
provide aa summarization
sununarization and
and
accounting
and procedures.
procedures.
accounting policies
policies and
**
To
definition
definition
of
of
all
all
major
major
a financial
a
financial accountability
accountability in
in accordance
accordance with
with
generally
accepted accounting
generally accepted
accountingprinciples
principles and
and other
other external
external
provide
provide
requirements.
requirements.
*.
To
To provide
provideaa guide
guide to
to all
allUrban
Urban League
League of
of Portland
Portland personnel.
personnel.
Implementation of
manual shall
Implementation
of the
the systems
systems and
and procedures
proceduresinin this
this manual
shall
be
effect before
before the
the end
end of
of the
thecurrent
currentfiscal
fiscal
year
(1989-90)
be in
in effect
year
(198
9-90) .
Approximately
Approximately 15% of
of the
the manual
manual has
been drafted.
has been
drafted. Estimate
Estimate
completion date of the draft is April 30,
30, 1990.
1990. A
A table
table of
of
contents is
attached outlining
outlining the
the various
various areas
areas being
being covered
covered in
contents
is attached
in
the manual.
the
manual. V.
V. Austin
Austin of
of National
National was
wasvery
veryhelpful
helpfulin
in getting
getting
much
of the
the necessary
begin
thethe
mnonumnentous
task.
much of
necessaryinformation
informationtoto
begin
monumentous task.
.
completion date of the draft is April
REPORT MANAGEMENT SURVEY
In cooperation
cooperationwith
withProgram
Program Directors
In
Directors aa draft
draftworksheet
worksheet has
has been
been
put together
put
together outlining
outlining the
the various
various programs,
programs,
contract
contract
dates
dates and
and
support funds
support
funds provided.
provided. This
This report
report will be used to establish
internal audits and review of program
program contracts.
contracts. It will also
serve
as the
serve as
the base
base for
for creating
creating the
the various
various ianageient
management reports.
reports. A
A
copy is
attached for
your perusal.
copy
is attached
for your
perusal.
internal audits and review of
will be used to establish
It will also
IMPORTANT NOTICE:
IMPORTMIT
NOTICE: D&O
Insurance
D&O
Insuranceon
onaa 90-day
90-clay extension
extension area
area that
that
needs to
needs
to be
be reviewed.
reviewed. If
If Board
feels it
it isisappropriate,
Board feels
appropriate, I
I can
can
have agent
agent give
give aa 55 minute
have
minute presentation
presentation to
to Board.
Board.
CM:db
Attachments
7/
1
1
Aug-89
1
1
1
I
TOTAL
TOTAL
I
I
LIEAP
LIEAP
I
I
CSBG
I
I
Community
Community Services
Services
Homeless SNAP
SHAP
I
1
Senior Services
Junior Achievement
1
I
1
CNEYSC)
1
Service
Service Center
Center
I
Northeast Youth
Black United Fund
Parent Involvementl
Involvement
WYI..0
WYLC
WYLC
Learning Center
I
1
I
1
I
1
1
1
I
I
11
11
1
1
1
1
I1
Jul-89 1UL8990
Jul-89 1UL8990
I
Jul-89 1UL8990
Jul-89
Jul-89
Jan-90
1
I
I
1
I
I
1
1
I
:
1
11
1
1
I
1
1
1
1
1
1
1
1
1
Sep-90 193-0395590 1
1
1
1
1
Employment
Employment
Whitney Young
1
1
CSBG
1
7595
Senior Services
1
Jul-89
Ref 11
Date
I
Advocacy
Adin
Adam
1
Contract
Contract
Youth Services
General
Adam
Adam
United Way
Prooram
URBAN LEAGUE MANAGEMENT SURVEY
1
1
1
1
1
1
1
1
1
1
10/2/89-6/30/90
9/1/89-8/30/90
7/l/89-6/30/90
711189-6130190
Contract
of
Period
7/1/89-6/30/90
7/1/89-6/30/90
I
3918,007
9i8,007
33,012
I
1
1
1
I
12/89-4/90
12/89-4/90
1
I1
Michael
I
1
1
1
11
1
11
11
1
1
I
1
1
1
I
1
Monica Gabo
IMonica
IMonica Gabo
Gabo
I1
1
I
I1
1I
1
I
1
IMonica
IMonica Gabo
Gabo 1
I
1
1
ICilla Murry
Murry 1
1
1
1
1
1
I1
I
1
1
1
Mary Li
I Morrisey
Morrisey
1
11
Anderson
lAmina
Amina
1
1
1
1
I
IBrenda Gross)
Grossl
1
1
1
7/1/89-6/30/90
7/1/89-6/30/90
Patrick
Barbara
Person
Contact
IMaurice Gadal
I
1
1
1
1
1
1
74.955
74.955 17/1/89-6/30/90
7/1/89-6/30/90
31,284
31,284
1
1
I
1
7/1/89-6/30/90
183,000 17/1/89-6/30/90
3,000
1
1
1
265,771 17/1/89-6/30/90
1711189-6130190
1
1
670 11/90-6/90
1/90-6/90
17,500
73,615
50,000
14,500
25,000
28,700
28700
106,000
111000
Amount
Apr-90
1
1
1
1
1
11
Annual
Due Date
Periodic
1
1
June, 1990
Only
Narrative
20th of
1
1
1
I
1
1
I
& NEYSC
1
1
1
1
I
I
& Seniors
II
Finance Off
Finance
Officel
ice)
& )4EYSC
NEYSC
II
IFinance
Finance Off
Office)
ice
I
I
I
1
I
IFinance
IFinance Officel
Officel
1
1
I
I
Officel
IFinance Ufficel
& WYLC
Finance Officcl
Officel
20th of IFinance
leach month
month
leach
1
1
1
IFinance
Finance Officel
Officel
1
IFinance
ice
IFinance Off
Officel
1
leach month
1
1
1
I
1
1
I
I
renewed annually
annually
but is renewed
Basic contract is for five (5) years
Donation made during year.
Client Profiles due Nov 28th
Deadline of June 30th
1st
Final Contract due in Mail on June let
Review in
in May
May
Contract Review
Auoust
Quarterly due on 20th of Nov, Feb, May, August
Monthly Reports due 20th of month
mayments, sent automatically
Made in 4 sayments,
Made in 3 payments, sent automatically
ITotal Annual Bud4et
Officet
IFinance Office)
1
1
Remarks
Officel$235,200
Finance Qffice)$235,200
Location
Documentation
each month
month
leach
Officel
295-6790
20th of IFinance Office)
295-6790
295-6790
lmonth
lmonth
Iday
of each
day of
working
Sth working
248-3646 15th
1
1
.1
248-3691 IFinal
Quarterly
Quarterly
248-3691 Illonthly
Monthly
282-7973
249-2000
lOnly
Only
249-2000 INarrative
Narrative
228-9131
Phone *
I
1
ACCOUNT
TITLE
REVISED
ACT./EST.
FORi922Q
i9,14.0
FOR
cons
290,000
_______
14
19,000
19,000
22.000
22,000
6
14
739, /97
15,000
15,000
30,000
30,000
610
.
14,390
14,390
30,0Q
o oãi
4
4
3
3
Pod
2
2
ement
RaisIng
Raising
M
M:aem:it
& General
OA
TOTAL
(3 + 4)
I
...................
...................
Retirement
Reliremeni
BeneIli
Benellts
M(cetl3neous Eopenes
MIscellaneous
Popenses....................................
....................................
9200
9200
9100
9400
14
_J3j)797
34,173
34,173
1,121,297
1,121,297
10,500
10,500
500
10 500
1,13]J797
13,97.3
382
27,646
27,646
15 _831
15,831
4
-------
68,060
57217
41,326
41,326
31,384
31,384
6,477
6.477
68,060
86,690
86:690
242
67,242
6
676,896
676,896
(or the Indicated ear.
121
12) Tol3t
Total (At
(A) 01
ot Column II should
Shouldbe
bethe
thesame
sameasisIA)
(A)on
on Form 2 (0,
Clcaled year.
Total Eapenses
Expenses Form
Form 22 to,
(or the
the I, dicated
iBiot
ol Column
Column It should
shoutd be iRe
131 Total
Tott tot
the same as Total
01 10141program
programexpetsdt(uncS.
expenditures.
each program reptesenia
represent, 0110191
tal Compute percentage cads
all
ci alt
the olal o(
beats 10
lo lIsa
151 Ostrrbure
Lrne0.0.Column
Column2 2based
basedott
ore
percentage each
each program
program bears
Oslbule L,ne
petCentOQe
program
semite erpendilureS.
Itrnc 0.
SI.
proglam 50,OICC
czpcnd.lu'e,. lL,ne
0. Colunrn
Column Si.
plus ssyxrt/errvcrsnr
mQTort/ao0n.s soot
Sable(eon
(am,prior
priorperriods.
perIods.
pius
.svaflabie
4000-6600
OoclzxtedIn
In account.,
acwccsvt., 4000-6600
It) lTrtcr
r3-.tcr currmrt
cucrmrt rau'vstrictml
ta-u'esr.rtctcdtumls
tu,sb,ro
nob 3ecIsxld
it)
TOTAL EXPENSES-(UI
PLUS (0) ........................................
EXPENSES.IU1PLUS
........................................ (E)
(6)
IOEFIC(1) OIl
OR EXCESS.)A(
EXCESS.lA( MINUS
MINUS (6)
(6) ......................................
......................................
(OSFICI1)
TOTAL DIRECTSERVICES EXPENSES 131 ............................... (8)
ID)
)A) MINUS
..........................
(C)
PROGRAM
(DEFICIT)
OIl EXCESS
(Al(B)
MINUS
(B) .......................... (C)
(DEFIcflI
OR EXCESS
PROGRAM
9691 Payments
0691
Paymenls (p
to NatIonal
Naitonat Parent Organization ...................... .... .10)
Asset
Asset AcQuisition
AcQuisition INOn.Ouildingi
iNon.OuildingI ..............................
Awards and Grant,
Grants ..........................................
..........................................
Awards
Con(erences. Conventions.
Convenlions. Meetings ..........................
CovierenceS.
Speciilc
Spect(lc AssIstance
Assistance to
to individuals
individuals .............................
.............................
Agency Dues
(Other (han
than ACcI.
AcOl. 969(1
069(1 ...........................
OuS (Other
I.ocatlnansportalion ........................................
Locallransporiation
........................................
Rental &
Renlat
8 Mainlenance
Maintenance xi
ol Epuipment
EuipmenI ...........................
...........................
Prinitng.Art Wont.
Prinilrrg.Art
Worlt. Publications,
Publications. etc ............................
6 Shpping
Postage S
ShippIng.........................................
.........................................
a Gvounds)
Occupancyt0uildlng
& Grohnds)
..............................
..............................
Occupancyit3uitdlng
Telephone and Telegraph ....................................
SupplIes ............................................
POIes,. Fees
Fees && Cot.tr.
Coot:. Service
Service Payments
Payments .......................
.......................
proIcs,.
Payroll Taxes. etc ...........................................
PayroliTdzes.CIC.
..........................................
IlealiR
Employee Neatlti
SalarIes ...................................................
Salaries
I
14
14
14
iI
I
00
14
14
5_9,390
59,390
14
6
6
I
14
(0)
Ia)
287738
28,738
953.237
100'/.(4I
l00'/.(dl
4
I
'-I
It
.1
i cI.I1,
,' -
vi1
7
r,
1
4-
l.f(7l lyl
t
r
-
-r
-1c
UNIT
DESCRIPTION
UNIT DESCRIPTION
PROGRAM NAME
tine (8)).
.(F)
(0)). .. ,(p)
Ccl.).
(Equals Ce(.
1. tIne
TOTAL PROGRAM
PROGRAM COST (Equals
TOTAL
ol ServIce
ServIce (6)
UnIts ol
(6)
Nurnb9r
Nutnbor o(
01 Units
(DIG)
Average DIrect
Direcl Cost Par
Per Unit
Unit (DIG)
Pot UnlI
Unit (PvC)
Av.r.p, Tolat
Av.ropi
Total Cost
CesI Per
rr
j
I
,
&
oup
Belations
Belatiorts
Adca
Hours -
I
I
I
23. 29j
23'29j
27.44
27.441
6 ,Sooj
6
,500j
26.8901
26.890
178,3301
178,330)
151, 440f
440
i
P
I
25,000
25,000
0
110,347
110,347
14
___________
__......14_
64
14
14
j
.
. pp
on
1 _.08
.08.
,94,
iiD.9 .8081
808.j
2R.'70
___2R.570
166
.238
166.2381
56:5.
Il,.
Hours Youth
Services
1
-'
Services
-
1o3efl1on
Persons
Persons -
-
14
t.
I
I
12
I
I
I
_______
__________ -
___________
L
1-
____
_______
I
________
___________
_______
I
I
________ ______
___I.
I
Support
Maxtagatoatn1
Managn
Support
Hours
ns
unS
Case
135,347
71.52g
23.c2g
158,876
158,876
6,500
6.500
20.82
24.44
5.347
5.347
135,347
0
14
0
700
6
14
1,400
1,400
Persons -Persons
Thdividua
Thdividual
& Fatally
Family
17
%f
17 T'.1
o
14
1,500
- 1.500
166,238
- 166,238
500
500
3.634
3.634
0
083
5...flft3.
524:299
524:200 .._ 65.
6,
42O
6. 420
3. 600
22,400 ..._3.O6fl0.
2.
15.27
15.27 ._2.5...fi_°
19.87
19.87
10.3
34
18.07
__1i1.
114.07 I
23.A9
23.40
4.,.
6 i)J
2,000
2,nnn
55.000
55,000
0
14
I
47 __6_ -__
0
________
I
_
14
6.49L
6.49L _________
500
5.346
5.346
382
8,019
8,019
1.069
15,258
15,258
_________
30.046
11.525
10,103
10,103
31.6414
_3364R
I
JO
0
-
11T1
____________
11
__________ _________
10
- - -
144,238
_j4j,238
14
(4
____________
22,000
22,000
_________
-.
99
(AM)
AM)
83.163
117.094
117,094
7,869
7,869
11,709
11,709
3.500
3.500
9.442
9.442
14.051
14.051
4,200
464
2,100
2,100
200
200
2,932
1,750
2,932
1,750
200
4.800
4.1400
4.000
1,300
1,300
650
100
1,000
18,580
18,580
_________
R.400
_________
8.000
_________
.._R.400
8.000
_________
(4
14
14
280.394_l__.35,.000
39j.
28.040
I _ 28,040
6
14
90
14.1491
5.000 _Jfl.9]..
5,000
445,212
445,212
151t440J
151,440
72,000
72,000
7,200
7,200
8.640
15,000
15,000
i5,000
15,000
6.000
3.000
3.000
8.000
_________
0
14
8,000
8,000
600
4,000
4.000
__________
_ 1 1_ ' __47
1
P_.._
0
0
5505
53o0
14
8
- __._ - -- __________
- -_..
-
493
2'_
403,212
0
6
42,1100
0
7
Youth
__________ .a
__j,00o
4,000
Jo
14
14
132,40
132,440
.
5,000
5,000
10
000
10,000
66
1.1.03.01 17.1.01.01 7.4.0]..Oj.
unseling
.LjO1 Ind.&Fant
tp1oyment
PROGRAM SERVICES (UWASISQ
AND NAME
NAME OF
OFF
F
(UWASIS4 AND
7.2.03.00 16.1.01.02
______________
-
_R...
P.
DIRECT
OIRECT SERVICE EXPENSES
_ 0
I
1
14
657.797
657.797
4,000
4,000
0 _____________
14
6
_14.___..
6
flr)Q
15.000
_J,,
- ____________
_____________
- -
276,40
..i24Q...
14
5,000
5,000
10
000
10,000
55
I
121th
) TOTALSVPPORT1NOSERVICESL5)
TOTALSUPPORTING SERVICES(S)
I
5435
5,435
5435
5,435
168,06
,108,670
168,068 -1108,670
19,500
10,5001
10,500
1Q,50()
,627
,627
6,593
6,593
7,540
7.540
89.245
89,245)
8,924
8,9241
10,709J
10,709
9.407
9,401
9,919
9,919
5,181
5,181
1.658
9,822
9,822
14
14
R
j_
_,
(4
-F
TOTAL
(6 through
(6
through 12)
587,651
587,651
44.500
44.745
58.1114
50.3114
4.450
4.450 _I
4,474
69,981
5,340
69.981
5,369
5,340
5,369
47.1410
47.1410
14
9.407 (_________
9.407
3:l,407
31.407
'2.000
'..2.000
7.919
7.919
1,200
26,203
26.203
3,981
1,200
3,981
4,819
4,819
200
1.458
1.458
-58.2314
1
000 _________
8,822
1,000
8.822
382
500 ___ZL.Q.3_.
6,093
Q53_
6,093
8,291
200
8,291
700
'7.340
7.340
10,346
10,346
3,627
14
3,627
14
14
1.000
1,000
0
P
6
14
0
22.000
22,000
82,000
82.000
0
14
.14
I
I
II
13.560
1.000
1,000
____________
82.000
15,000
15,000
22,000
22,000
0
14
6
14
P
_____________
____________
P
11g60
13.560
-
P
0
Miscellaneous
...........................................
..........................................
Revenue
(Ii ....................................
MIscellaneous
Revenue
(I) ....................................
14
14
..........................
GaIns on
Gains
on investment
Investarnl Transactions
Transactions
.........................
..............................
..............................
.........................
0
14
1.000
1,000
_______________
............................
.................................
AssessmenlDues.LocaIMemberUnlls
AssesSntentOues.LocalMemberUrills
Prog.Sev.Fec9&Nettnclt2enlReeenue
Fcog.$erv.
Fees a Net incident Revenue
Saies.MaIis..
Serv..Locai Member
Member Units
Units
SaIes.M9lIs.. Serv..Local
Sales (0
10 thePubII
the Public
tnveslmenttncome
lnvesimenlincoma
MemberuhlpOues-Indlviduals
MembezstitpOues-Indlviduals
.........................
......................................
Fees&GrantsFromGov'I.Agencles
Fees&GrantsFromGov'i.Agencles
739,797
14
______14
.................................
0
United WaySpeclat
Ailocalions
................................
............................
.............................
........................................
UnhledWayAltocatlorr
UnIted Way OzveIopmen(
Development Fund
Fund
UnIted WaySpeclalAllocatlons
From OIhw Uniled Ways
Ways
FromOihwlJniled
From Unassoc.
Unassoc. Federated
Federated Organlzali005
Organizalions
ConlribuiedbyAssoc.Organiatlons
9(00
9(00
0400
0500
0500
8600
8700
0700
9800
0000
0900
0100
9000
0100
0200
0700
8300
8300
7100
7900
7200
8000
__________
_______________
..........................................
____________
290,g00
LegacIes a
ColleCted Thtu
Collected
Thru Local
Local Member
Member IJnits
UnIIS ............................
EXPENSES FOR CURIIENTSER
CURRENT SERVICE
OPERATIONS
VICE OPERATIONS
7000
5)
20,000
20,000
40 000
40,000
11
+
TOTAL
(2
SUPPORTING SER
__________________________________________
LegacIes
8 Bequest,
.........................................._____________
Bequests
..........................................
...............................................
Contributions
Special
E nls (Nell
SpeclaiEvents(Nei)
TOTALAVAIL FOR
TOTALAVAIL.
FOIl CURRENTSERV. OPERATIONS (2) ..................... (Al
IA)
4000
4200
1300
4500
4000
4600
4710
4720
4720
4730
4740
4000
£000
5000
6000
6100
6200
6200
6300
6400
6500
6500
6600
6900
SUPPORTIREVENUE FOR CURRENT SERVICE OPERATIONS
ACCOUNT
NUt/PER
RUM8ER
PROPOSED
AGENCY:
FOR)
FORM
TABLE
ABLE OF CONTENTS
I.
I.
II.
III
III.
Page
BASIC CONCEPTS
BASIC
CONCEPTS
-
Methods of
of Accounting
Accounting
Methods
-
Fund Accounting
-
Fixed Assets
--
Interfund Transfers
-
Cash Donations and Pledges
-
Donated Materials
Materials and
and Services
Services
1-1
I-i
1-2
1-5
1-6
1-7
I-B
1-8
CHART OF ACCOUNTS
-
Chart of Accounts
-
Account Descriptions
XI-1
LI-i
II-.8
11-8
ACCOUNTING RECORDS
RECORDS
ACCOUNTING
--
Description of the Basic Accounting Records
- General Ledger
111-1
hI-i
111-2
II
I- 2
-
General Journal
-
Standard Journal Entries
-
Cash Receipts Journal
-
Cash Disbursements Journal
111-5
111-5
--
Payroll Journal
111-5
-
Working Papers and Trial Balance
111-6
IV.
IV.
DRAFT
I
Other
111-2
111-3
111-4
111-7
ACCOUNTING
ACCOUNTING POLICES AND PROCEDURES
PROCEDURES
-
Major Systems
Cash Receipts and Revenues
IV- 1
---
Purchasing
IV- 4
--
Cash Disbursements
IV- 7
--
Payroll
Recordkeeping
-
IvIV-. 1
--
IV- 11
Iv-1
1
IV-16
Other Considerations
Considerations
--
Accounts Receivable
Receivable
--
Annual Dinner
IV-21
IV-2l
--
Bark Reconciliations
Bank
IV-23
--
Fixed Assets
--
Membership
--
Petty Cash
--
Travel
IV-1 9
IV- 25
IV- 28
IV-30
IvIV- 31
(:
ft
WEDNESDAY, APRIL 18, io
4:00 P.M.
(
MULTI-PURPOSE CONFERENCE ROOM
of Portkuid
Urtuc
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
URBAN LEAGUE
URBAN
LEAGUE OF
OF PORTLA.ND
PORTLAND
BOARD OF DIRECTORS
MARCH 18, 1990
AGENDA
APPROVAL OF MINUTES
REPORT OF THE PRESIDENT
REPORT OF THE INTERIM CHAIR
COMMITTEE REPORTS
FINANCE COMMITTEE
PERSONNEL COMMITTEE
PROGRAM AND PLANNING COMMITTEE
FUND RAISING COMMITTEE
COMMUNITY RELATIONS COMMITTEE
NOMINATING COMMITTEE
URBAN
LEAGUE OF
OF PORTLAND
P0RTLND
URBAN LEAGUE
BOARD OF DIRECTORS
MARCH 21, 1990
The March meeting
neeting of the Urban League Board of Directors, held in
the Multi-Purpose Conference Room,
Roon, Urban Plaza, 10 North Russell
Street, was called to order at 4:08 p.m. by Interim Chair Donnie
Griffin.
The following Directors were in attendance: Louis Boston, Joan
Brown-Kline, Marva Fabian, James Francesconi, Thomas Gallagher,
Donnie Griffin, Patricia
Patricia Hill,
Hill, Rita
Rita Lucas,
Lucas, Shirley
Shirley Minor,
Minor, Gina
Gina
Wood and Bill Wyatt.
The following Directors were absent with excuse: Don Calvert,
Stuart Hall, Thomas
Thonas Kelley, Victor Nerced
Merced and Judy Pitre.
The following Director was absent without excuse:
Staff in attendance were:
Pauline Reed.
Wally Scales.
Darryl Tukufu, CIetus Moore and
The minutes
ndnutes of the February meeting
neeting were approved with notation
to correct the omission
ondssion of Gina Wood's name
nane on the absentee
list.
Donnie Griffin
Griffin welcomed
welcomed new
new neTnbers,
members, Marva
Marva Fabian
Fabian and Bill Wyatt
to the board.
PRESIDENT'S REPORT - DARRYL S. TUKtJFU
* Read written
written report
report which
which was
was circulated
circulated to
to all
all menthers.
members.
* Itens
Items for board action...need to meet with Capital Fund
Drive contributors about perhaps using the money which they
nake repairs on Urban Plaza.
donated to make
* Per a motion
notion passed at a previous board meeting,
neeting, there was
to be some
some noney
money transferred
transferred front
from the sale of the
the Walnut
Walnut
Park property into the general fund for operating expenses.
We need to have this money
noney transferred and it would be used
upgrade and repair our
our computers
computers (we
(we have
have $90,000+
$90,000+
to:
worth of equipment
equipnent and it is not functional; approximately
approxinately
$5,300 would bring them online); $5,000 would cover the
additional money
noney needed for the salary of the Finance
Director; the Beech Street demolition;
denolition; repair of sewer
problens in the basement
problems
basenent and clean ventilation ducts.
-2-2-
* Reported
*
Reported that
that as
as per
per the
the audit
auditand
and conpletion
completion of
of proposals,
proposals,
there is
there
isa aneed
needtotohave
havea aperson
personon
onstaff
staff
who
whodoes
doesprogran
program
planning and
Will need
need to
to have
have at
at least
least$18,000
$18,000
planning
and research.
research. Will
for this salary.
for this salary.
*
If the
the board
board thinks
thinks that
that he
* If
he needs
needs to
to go
go to
to the
theNational
National
Urban League
Urban
Leagueconvention
convention(NUL
(NUL
feels
feelsthat
thatheheneeds
needstotoattend),
attend),
will need
will
need to
to have
have noney
money to
to cover
cover this
this expense.
expense.
*
The League
building.
* The
Leagueneeds
needstotohave
havea awater
waterfountain
fountainin
in the
the building.
Many times
want water
water and
Many
tinesclients
clients and
and staff
staff want
and they
they have
haveto
to get
get
it froirt
from the
it
the lavatories.
lavatories.
*
Distributed copies
copies of
of standing
standing conumittees'
committees' duties
and a
a
* Distributed
duties and
sign-up sheet
sign-up
sheet for
for sante
same to
to all
all nenthers
members present.
present. Members
Members were
asked to
asked
to turn
turn in
in their
theirconunittee
committee preference.
preference.
Donnie
recommended
that
sign
two
reconunended
thateach
eachperson
person
signupupfor
foratat least
least two
committees.
conunittees.
A copy
A
copywill
will be
be mailed
nailed to
to all
allwho
who were
were absent.
absent.
*
* Stated
Stated that
that there
there needs
needs to
to be
be aa person
person froirt
from the
theboard
boardtotosit
sit
on the
on
the Senior
Senior Advisory
Advisory Conunittee
Committee to
to bring
bring the
the Aging
Aging Services
Services
Department into
compliance with
funding agreenent.
agreement.
Departhent
into conpliance
with the
the funding
Jim, Lou
Jiirt,
Lou and
and Shirley
Shirley conrnended
commended Darryl
Darrylononhis
hisaccomplishments
acconplishnentsthis
this
firstnonth
month on
on the
the job.
job.
first
FINANCE
COMMITTEE -- SHIRLEY
SHIRLEY MINOR
MINOR
FINANCE COMMITTEE
Shirley reported
reported that
that she
she has
hasnade
made aa contact
contactthrough
through another
another
Shirley
person to
person
to reach
reach Cy
Cy Green.
Green. Mr.
Mr. Green
Green has
has responded
responded that
that he
he was
was
not the
not
the person
person to
to talk
talkwith
withabout
about the
theFred
Fred Meyer
Meyer grant.
grant. The
The next
next
person
she is
is going
to try
person she
going to
try to
toreach
reachwill
willbebeOran
Oran Robertson.
Robertson.
Bill
Bill
stated that
stated
thathe
heknows
knows several
several people
people on
on the
thefoundation
foundation board
board and
and
Donnie reconunended
recommended that
that
he would
he
would not
not irtind
mind approaching
approaching them.
then. Donnie
Shirley and
and Bill
Bill get
gettogether
togethertotowork
workout
outdetails
details
about
making
Shirley
about
irtaking
contact at the trust.
contact at the trust.
Question was
Question
wasraised
raisedabout
aboutthe
theAttorney
AttorneyGeneral's
General'sinvestigation
investigation--whether Fred
complaint which
which
whether
Fred Meyer
MeyerCharitable
CharitableTrust
Trust brought
brought the
the conplaint
Lou
Louresponded
respondedthat
thatthe
theinitial
initial
has led
has
led to
to the
the investigation.
investigation.
letterfroirt
letter
from the
the Attorney
Attorney General's
General'soffice
office said
said it
it was
was in
in response
response
Jim and
and
We are
who might
We
are not
not sure
sure who
ndght have
haveinquired.
inquired. Jun
to
to an
an inquiry.
inquiry.
Darryl
said that
ourcounsel
counselfor
forthis
this matter,
matter,
Darryl said
that Jean
Jean Chamberlain,
Chamberlain, our
has said this is just an inquiry at this point.
has said this is just an inquiry at this point.
to reimburse
reimburse Lou
Lou Boston
Boston
Itwas
was moved
moved and
It
and seconded
seconded (Minor/Hill)
(Minor/Hill) to
representative to
to the
the
for $250
for
$250 which
which he
he committed
conunittedtoto help
help se
se dd aa representative
The
The motion
motion passed.
passed.
1989 National
Urban League
League Convention.
Convention.
1989
National Urban
-3-.
-3-.
to respond
respond to
to the
the Peat
Peat
Shirley stated
Shirley
stated that
thatthe
theLeague
League needs
needs to
(A COPY
copy 1 ias circulated to all
Marwick
management
letter. (A
Marwick management
letter.
Cletus have
have done
done an
an
She feels
that Darryl
Darryl and
and Cletus
She
feels that
members.)
members.)
the reconunendations
recommendations and
and have
have
excellent job
excellent
job in
in terms
terms of
of addressing
addressing the
developing systems
systems to
to meet
meet
also made
also
made progress
progress in
in making
making sure
sure of
of developing
the deficits.
ias circulated to all
the deficits.
Discussion ensued
Discussion
ensuedregarding
regardingthe
theresponse
responseletter.
letter. Some
Some board
board
members had
audit and
and did
didnot
notknow
know what
what items
items
members
hadnot
notseen
seenthe
thefinal
final audit
needed responding
needed
responding to.
to.
Itwas
It
was moved
moved and
and seconded
seconded (Wood/Minor)
(Wood/Minor)that
thatthe
the Executive
Executive
Committee meet
Committee
meetwithin
withinthe
thenext
nextfive
five days
days to
to review
review the
the response
response
letter with staff and take action on it and bring a report to th
Discussion followed
followed regarding
regarding the
the necessity
necessity
next
next board
board meeting.
meeting. Discussion
of getting
getting the
the audit
auditout
outto
toour
ourfunders
fundersin
ina atimely
timelymanner.
manner. It
of
was felt
that the
theLeague
League could
the next
next board
board
was
felt that
could not
not wait
wait until
until the
meeting to
meeting
todistribute
distribute the
the audit.
audit. The
The motion
motion was
was defeated.
defeated.
letter with staff and take action on it and bring a report to the
It
Discussion continued
Discussion
continuedregarding
regardingthe
the response
responseand
andthe
the audit.
audit. After
After
discussion,
discussion, ititwas
wasmoved
moved and
and seconded
seconded (Francesconi/Gallagher)
(Francesconi/Gallagher)
that the
the response
response letter
letterbe
beapproved
approved and
and to
have further
that
to have
further
discussion
about
the
audit
with
auditors
present,
time and
and place
place
discussion about the audit with auditors present, time
to
was amended
amended
to be
be determined
determined by
by the
theExecutive
ExecutiveCommittee.
Committee. Motion was
(Wyatt)
to the
theresponse
response as
as "preliminary".
"preliminary".
(Wyatt)to
to refer
refer to
The motion
The
passed.
passed.
Further discussion
discussion ensued
ensued on
on making
making the
audit/management letter
Further
the audit/management
letter
and the
and
the response
responseavailable
available
to the
to OREGONIAN.
the OREGONIAN. It
was decided
decided that
It was
that
aa meeting
meeting with
with the
the editor
editor and
and whomever
whomever hehewanted
wanted
toto
invite
inviteto
to the
the
Dee Lane
the
Lanewould
wouldneed
needtotobebeinvited
invited to
to the
meeting
meeting be
be held.
held. Dee
discussion.
discussion.
As the
audit is
ismade
made available
availableto
toprogram
program funders
funders and
and media,
media, the
the
As
the audit
focus will
in aa
focus
willbe
beon
onthe
the"new"
"new"Urban
Urban League,
League, aa League
League moving
moving in
positive direction.
positive
direction.
Lou asked
he could
could contact
contact John
John Pihas
Pihas who
who has
Lou
askedif
if he
has volunteered
volunteered to
to
Donnie
develop
public relations
for the
develop aa public
relationscampaign
campaign for
the League.
League. Donnie
mentioned that
mentioned
that there
there have
have been
been others
othersto
tocome
come forward
forward wanting
wanting to
to
The Community
The
ConununityRelations
Relations Committee
Conunitteeshould
should follow
follow up
up
do the
do
the same.
same.
on these
on
these ideas
ideas and
and bring
bring aa report
report at
atthe
thenext
nextboard
boardmeeting.
meeting.
Shirley also
also reported
reported that
that there
thereisis
$319,000.70 in
inthe
theWalnut
Walnut
Shirley
$319,000.70
The board
board authorized
authorized money
moneytotobebetransferred
transferred into
into
The
Park
Park account.
account.
She is
is
the general
general fund
was never
never transferred.
transferred. She
the
fund and
andall
all of
of ititwas
recommending
thatthe
thetransfer
transfer of
of $48,785
$48,785be
bemade
madeatatthis
this time.
time.
recommending that
-4-4Shirley reported
Shirley
reported that
that in
in regard
regard to
to the
the League's
League's cash
cash flow...the
flow...the
approximately
The need
need is
is approxinately
deficit does not start until April. The
$6,000 per
$6,000
per nonth.
month.
deficit does not start until April.
CHAIR'S REPORT
REPORT DONNIE GRIFFIN
GRIFFIN
- DONNIE
Donnie passed.
passed.
Donnie
PERSONNEL
TOM KELLEY
KELLEY
PERSONNEL COMMITTEE
COMMITTEE-- TOM
In Ton's
In
Tom's absence,
absence, Donnie
Donnie reported
reported that
that he
hehad
had talked
talkedwith
withTon
Tom
regarding insurance
regarding
insurance for
for Darryl
Darryl and
and he
he is
is working
working on
onit.
it.
The
cost analysis
analysis report
report
Theminutes
ndnutesofofthe
thelast
last meeting
neetingrefer
refer to
to aa cost
to be
to
be subndtted
submitted by
by the
the finance
finance departhent
department reflecting
reflectinghow
how nuch
much of
of
employee's medical
nedical insurance.
insurance.
an increase
an
increase has
has occurred
occurred with
with the
the enployee's
Discussion was
Discussion
was held
held about
about how
how the
the League
League would
would handle
handle the
the expense
expense
of the
the nedical
medical benefits.
benefits.
of
It was
It
was noved
moved and
and seconded
seconded(Gallagher/Boston)
(Gallagher/Boston)that
that the
the board
board defer
defer
decision on
insurance issue
the finance
finance
aa decision
on the
the staff
staff insurance
issue until
until the
department submits
departhent
subndtstheir
their report.
report. The
The motion
notion passed.
passed.
Discussion
Discussionwas
washeld
heldononthe
theletter
letter of
of understanding
understanding front
from the
the board
board
mentioned by
nentioned
byDarryl
Darrylininhis
his report...Donnie
report...Donnie stated
stated that
that the
the
Executive Committee
Executive
Coimnitteeand
andDarryl
Darrylare
areworking
workingononstandard
standardcriteria
criteria
which
which will
will be
be presented
presentedto
to the
the board
board at
at the
the next
next neeting.
meeting. Lou
stated that
stated
thatthe
thePersonnel
PersonnelConunittee
Committee should
should be
be responsible
responsible for
for
The Executive
Executive Committee
Coimnitteecan
cangive
giveguidelines
guidelines to
to
handling
this. The
handling this.
the Personnel
the
Personnel Committee
Coimnittee
but
but
ultimately
ultinatelyaction
actionisis instituted
instituted by
by
the Personnel
the
Personnel Coimnittee.
Committee.
PROGRAMAND
PROGRAM
ANDPLANNING
PLANNINGCOMMITTEE
COMMITTEE-- JAMES
JAMES FRANCESCONI
FRANCESCONI
Jim
had no
no report.
Jin had
report.
Jim reported
reported that
thatinincorrespondence
correspondence he
he sent
sentto
toUnited
UnitedWay,
Way,
Jin
community forums
coirnunity
forunswould
wouldtake
takeplace
placeinin March,
March,and
andthat
that in
in April
April and
and
He is
is concerned
concerned
May, assessments
data would
would take
May,
assessnentsof
of the
the data
take place.
place. He
that if
that
ifthe
theLeague
League does
does not
not do
do what
what it
ithas
hassaid,
said,that
that
United
United
Way
Way
Darryl
Darryl
responded
responded
that
that
he
he
has
has
talked
talked
with
with
will pull
will
pull the
the funding.
funding.
Barbara Patrick
atUnited
UnitedWay
Way and
statedthat
thatUnited
UnitedWay
Way
Barbara
Patrick at
and she
she has
has stated
staff realizes
realizesthat
that
Darryl
new
CEOposition
positionand
andUnited
United
staff
Darryl
is is
new
inin
thethe
CEO
Way is not being strict in relation to the timelines stated in
the letter.
Way is not being strict in relation to the tinelines stated in
the letter.
Darryl also
reported that
thatconununity
community forums
presently
Darryl
also reported
foruns are
are presently
scheduled for
1990 at
Matt Dishman
scheduled
for April
April 24,
24, 1990
at Matt
DishnanCenter,
Center,6:30
6:30p.m.
p.n. --
-5-59:00
King
9:00 p.m.
p.m. and
and on
on April
April 26,
26,1990
1990 at
atthe
the
KingNeighborhood
Neighborhood
Facility, 6:30
Facility,
6:30 p.m.
p.m. -- 9:00
9:00 p.m.
p.m.
Notices
our forums
forums will
be
Notices of
of our
will be
circulated to
circulated
to area
area churches,
churches, barber
barber shops,
shops, stores,
stores, small
small shops
shops
and door
door.
and
door to
to door.
In meetings
meetings with
listof
ofnames
names of
of
In
withstaff,
staff, the
the list
prospective
prospective task
task force
forcemembers
members has
has increased
increased considerably.
considerably. The
process is
in place
place to
to be
be able
able to
to facilitate
facilitatethe
theforums
forums and
and
process
is in
follow-up.
follow-up.
Discussion was
was held
held about
about board
boardmembers
members sending
sending correspondence
correspondence
Discussion
regarding
regarding League
League business.
business. Urban
Urban League
Leaguestationary
stationary should
should be
be
used at
used
at all
all times.
times. Staff
Staff should
should know
know what
whatisis being
beingsent
sent out.
out.
Donnie stated
Donnie
stated this
this problem
problem would
wouldbebeeliminated
eliminatedwith
withstaff
staff
liaisons to
liaisons
tothe
thevarious
variousconunittees.
committees.
FUND
FUND RAISING
RAISING COMMITTEE
COMMITTEE- - PATRICIA
PATRICIA HILL
Pat reported
reported that
that we
we had
had a
a very
very successful
successful reception
reception and
and fund
fund
Pat
raiser. A
of the
theDance
Dance Theatre
Theatre of
ofHarlem
Harlem was
was
A budget
budget sheet
sheet of
distributed and
and discussion
discussion of
ofsame
same followed.
followed. There
distributed
were
There were
inaccuracies in
this budget
budget sheet
sheet and
and Pat
will bring
bring another
another
inaccuracies
in this
Pat will
report.
report.
raiser.
COMMUNITYRELATIONS
COMMUNITY
RELATIONSCOMMITTEE
COMMITTEE-- JOAN BROWN-KLINE
BROWN-KLINE
Joan announced
Joan
announced a
a Conununity
Community Relations
Relations Committee
Conunitteemeeting
meeting which
whichwill
will
be held
be
held on
on April
April 1st.
1st. Three
Three objectives
objectives are
are to
to be
be discussed:
discussed:
strengthening existing
strengthening
existing and
and building
building partnerships
partnerships with
with appropriate
appropriate
public to
to promote
promote the
the mission
mission of
of the
theleague,
league,enhancing
enhancing the
theimage
image
public
of the
the League
League through
restoration
of
throughcontinued
continued
restorationofofits
itscredibility
credibility
and marketing
and
marketing the
the League's
League's programs
programs and
andservices
services through
through various
various
means.
means.
NOMINATION
LUCAS
NOMINATIONCOMMITTEE
COMMITTEE-- RITA LUCAS
Rita circulated a list with the slate of officers for 1990/91.
Rita circulated a list with the slate of officers for 1990/91.
All have
All
have consented
consentedto
to being
being nominated
nominatedfor
forthe
the positions.
positions.
Nominations could
be received
received for
for aa position
positioneven
eventhough
though aa
Nominations
couldstill
still be
name is
name
is not
not presently
presently shown
shownononthe
thelist.
list.
Joan, because
Joan,
because of
of some
some prior
prior conunitments,
commitments, cannot
cannot take
take over
over as
as
Chair
until
May.
Donnie
has
agreed
to
continue
to
remain
Interim
Chair until May. Donnie has agreed to continue to remain Interim
Chair
time.
Chair until
until that
that time.
Donnie
Donniecalled
calledfor
for nominations
nominationstotothe
thevarious
variousoffices.
offices.
There was
There
was
discussion
discussion regarding
regardingconcerns
concernsabout
aboutTom
Tom being
being conunitted
committed to
to doing
doing
After
discussion,Tom
Tom withdrew
withdrew his
his name
name
the job
the
job of
of Vice
Vice Chair.
Chair.
After discussion,
from nomination.
from
nomination.
It was moved
recommended
noved and seconded (Boston/Minor)
(Boston/Minor that
that the reconunended
slate of officers
officers be
be nailed
mailed to
to absent
absent board
board nenthers
members for their
vote.
Discussion was
was held
held on
on inportance
importance of
of all
all nenthers
members being
being
able to vote for officers vs. acting on this slate of nominees
nondnees
The motion
notion was defeated.
today.
Donnie asked for nominations
nondnations to the Vice Chair position. Lou
nominated Donnie Griffin.
nondnated
Donnie declined. Joan nominated
nondnated Bill
Wyatt. Tom
Ton seconded.
No further nominations
nondnations were received. The
voting proceeded. The new slate of officers are: Joan BrownKline, Chair; Bill Wyatt, Vice Chair; Gina Wood, Secretary; Don
Calvert, Treasurer; Delegate, Joan Brown-Kline; Alternate
Delegate, Donnie Griffin.
Rita reported that consideration must
nust be given in filling the
other board slots so that the League has a cross section of
society, Jewish, white female
fenale and under age 30 representation.
Shirley stated that the League also must consider the technical
skills which people can bring to the board; there is a need to
have persons with enployment,
employment, senior
senior adult
adult and
and crindnal
criminal justice
justice
expertise.
As this was Shirley's last official board meeting,
neeting, Donnie
commended Shirley
conunended
Shirley for her
her irtany
many years
yearsof
of service
service to
to the
the Board.
Board.
had spoken
spoken with
with Ton
Tom Kelley
Kelley earlier
earlierconunending
commending hint
him also.
also.
He
Pat thanked Pauline for her assistance with The Dance Theatre of
Harlem.
Harlen.
The u'ing
The
7:05 p.m.
p.m.
ingadjourn4
adjourna atat7:05
Su imitt
Su
mitt dd b
ULINE J. R D
ye Assistant
Administr
Adndnistr
Urban League of Portland
eviewed and Approved by:
GINA WOOD
Secretary
Urban League Board of Directors
PRESIDENT'S
PRESIDENT ' S REPORT
REPORT
Dr. Darryl Tukufu
fron: March 18 - April 11, 1990
Activities from:
This month's
nonth's activities, because of our desire to issue the
monthly
nonthly report
report to
to the
the board
board in
in advance,
advance, covers
covers three
three and
and aa half
half
weeks.
The activities that I have been involved in during this
time
tine include the following:
Staff
Staff restructuring has continued.
An office of program develophas been
been created
created with
with aa manager
manager in
in charge
charge of
of
ment and research has
operations.
Some of the responsibilities for this office include
preparation of RFP's and RFQ's (in conjunction with program directors, grant proposals, and research activities. Larry Foltz has
been placed in this position.
position.
Board
Attended the
the board
board nominating
nominating conunittee
committee meeting,
meeting, the
the board
meeting (both on March 15), and the board community relations
brainstorming meeting.
brainstoriuing
meeting.
I continued individual
individual meetings
meetings with
with the
the board.
board. This month I met
with Don Calvert, Bill Wyatt and Pat Hill.
Funding Agencies
Tom
ToniGallagher
Gallagher and
and II met
met with
with Jim
Jim Mcconnell
McConnell of
of ASD
ASD in
in regards
regards to
to
our current contract, projection for next year's contract, and the
possible use of Urban Plaza for a senior citizen multipurpose
center.
Met with Steve Rapp of MCA regarding the structure of MCA and
received from
from him
him inforivation
information as
as to
to which
which were
were the
the important
meetings that I, as CEO, should attend regarding MCA. I also
represented the League as one of five agencies that supported MCA
and our homeless program
program at
at the
the county
county conunissioners
commissioners budget
budget
hearing. We spoke against the proposed deduction in homeless
linkage/case management funds.
Cletus Moore and I met with Richard Repert, Vice President,
Allocations, United Way. He asked me various questions about the
League and reiterated that we would not be a part of the process
the other agencies are going through. We will be funded but their
executive committee would handle this. Next year, however, we
will go through the same process as the other agencies. Repert
called me later, however, and stated that we must develop a plan
and a budget for them due some time in June. He will forward us a
letter explaining this.
Cletus Moore and I visited
visited all
all of
of our
our funders
funders and
and presented
presented them
them
(in advance of the public release) our audit, management letter,
and our preliminary reply.
2
Community
Communityand
andPublic
PublicRelations/Meetings
Relations/Meetings
Attended an
an African-American
African-American leadership
leadershiplunch
lunchhosted
hosted
CommisAttended
byby
Comninissioner Bogle.
Bogle.
sioner
Attended Coinmnissioner
Attended
Commissioner Bogle's
Bogle'sluncheon
luncheonfeaturing
featuring the
the Honorable
Honorable
Mayor Norman
Rice,
Mayor
Norman
Rice,Seattle.
Seattle. II was
to the
was introduced
introduced to
the audience.
audience.
Attended and
Attended
and met
met Governor
GovernorGoldschmidt
Goldschmnidt
at at
his
hisannual
annualprayer
prayer breakbreak-
fast.
fast.
Attended the
Attended
the Anti-Defamation
Anti-Defamation League
League"Torch
"TorchofofLiberty"
Liberty" dinner
dinner
honoring
Schmidtthanks
thanks to
to Donnie
Griffin and
honoring Ron
Ron Schmidt
Donnie Griffin
and US
US West.
West. I
I made
made
some very
with members
members of
the Jewish
Jewishcommunity.
community.
some
very good
good contacts
contacts with
of the
Served
as aa panel
at the
Served as
panel inenther
member at
the Governor's
Governor's youth
youth gang
gang update
update
meeting
at the
the King
KingFacility.
meeting at
Facility.
Attended a
a Unity
Unity Breakfast
Breakfastofof
African-Americanconununity
community
Attended
African-American
leaders.
leaders.
Attended the
Attended
the Albina
Albina Rotarian
Rotarian luncheon
luncheonas
as the
the guest
guest of
of Ken
Ken
Edwards, former
employed by
Edwards,
former League
Leagueemployee,
employee,currently
currently employed
by Junior
Junior
Achievement.
Achievement.
Marched and
the10th
10thannual
annual
MarchAgainst
AgainstRacism
Racism
Marched
and spoke
spoke at
at the
March
sponsored by
Black United
sponsored
by the
the Black
United Front.
Front.
Spoke at
reception in
inmy
my honor
honor sponsored
sponsored by
Black ProfesProfesSpoke
at aa reception
by the
the Black
sional Network.
sional
Network.
Attended aa luncheon
Attended
luncheon in
in my
my behalf
behalf with
with Vice
Jenson and
and
Vice Presidents
Presidents Jenson
Pearson, Valerie
Pearson,
ValerieWhite,
White,and
andRuby
Ruby Haughton
Haughton (all
(all from
from US
US Bancorp).
Bancorp).
Met with
Ron Herndon
League and
Front
Met
with Ron
Herndonregarding
regarding League
and United
United Front
cooperation.
cooperation.
Met
with Cornetta
Cornetta Smith,
Smith, Executive
ExecutiveDirector,
Director, Albina
Albina Ministerial
Ministerial
Met with
Alliance regarding
than possible
possible competition
competition
Alliance
regarding collaboration
collaboration rather
rather than
for programs
for
programs and
and funding.
funding.
Continued
tovisit
visit churches:
Continued to
churches: Allen
Allen Temple
Temple CME,
CME, New
NewSong,
Song, and
and II
spoke
mnensfellowship
fellowshipbreakfast.
breakfast.
spoke at
at the
theAinsworth
AinsworthUCC
UCC mens
Furthermore, during
Furthermore,
duringthis
this report
report period
period II met
met with
with the
the following
following
individuals or
individuals
or groups:
groups:
Lynn Gibson
employment service
agency.
Lynn
Gibsonregarding
regarding her
her employment
service agency.
Sen. Bill
Sen.
BillMccoy
Mccoy
Superintendent of
Superintendent
of schools
schools Dr.
Dr. Matt
Matt Prophet
Prophet along
along with
withVernon
Vernon
Chatmnan.
Chatman.
David Fuks
David
Fuks and
and Donald
DonaldFrazier
Frazier from
from DHS
DHS Children's
Children's Services
Services
Division regarding
from the
Division
regarding assistance
assistance from
the League
Leagueinin interinterviewing minority
viewing
minoritycandidates
candidatesfor
for various
various positions.
positions.
Ruby
U.S. Bancorp.
Bancorp.
RubyHaughton,
Haughton,Public
PublicAffairs,
Affairs, U.S.
City
MichaelLindberg.
Lindberg.
city Comnmnissioner
Commissioner Michael
Attended the
mayor and
commissioners "Hate
Attended
the mayor
and conunissioners
"Hate Crimes
Crimes Informal."
Informal."
Paragon Cable
Paragon
Cable staff
staff regarding
regardingsaving
savingthe
the
NENESpectrum
Spectrum Show.
Show.
Members ofofthe
Menthers
theexecutive
executive committee
conunitteeof
of the
the Black
Black Leadership
Leadership
Conference regarding
Conference
regarding an
an upcoming
upcoming reception
reception in
in my
my honor.
honor.
Attended the
Attended
theComnmnunity
Community Service
ServiceContractor
Contractor Association
AssociationCS-CA)
CS-CA)
meeting.
meeting.
3
Judge Belton
Belton Hamilton,
Hamilton, foriuer
former chair
chair of
of the
the board
board regarding
regarding
some history on the local Urban League.
Bobbie Hill, a representative from Northwest Area Foundations
Representatives from the Black United Fund regarding a future
proposal regarding criminal justice activities.
Commissioner
Conunissioner Mary
Mary Roberts
Roberts and
and Raleigh
Raleigh Lewis
Lewis regarding
regarding apprenticeship programs.
Attended the youth gang taskforce meeting.
Attended the African-American Festival committee meeting.
Luncheon meeting with Dr. Ernest Hartzog, Assist. Superintendent, Portland Public Schools.
Luncheon meeting with Donald McClave, President, Portland
Chamber of
Chamber
of Conunerce.
Commerce.
Bill Wassmuth, Executive Director, Northwest Coalition
Against Malicious Harassment.
Children Service Commission staff, foster parents, and some
leaders in the African-American community regarding cultural diversity in policy, selection, and hiring of foster
care workers.
Jeff Robbins and Steven Buckstein regarding the educatibnal
educational
choice initiative.
Attended the United Way Agency Directors meeting.
Representatives of
Representatives
of the
the Black
Black Woinens
Womens Gathering
Gathering re:
re: the
League's assistance in support/sign off of a proposal for
them.
Attended
an Albina
Albina Conununity
Community Plan
Vernon School.
School.
Attended an
Plan forum at Vernon
African-American police officers about their concerns re:
recruitment of African-Americans for the force.
Met with Walt Hull regarding an educational proposal.
Attended the Seniors meeting regarding a N/Northeast senior
multi-purpose center.
Luncheon
Luncheon meeting
meeting with
with President
President Edginton
Edginton and
and Arinando
Armando
LaGuardia, Portland State University re: League/PSU
collaboration.
St. Mary's academy regarding collaboration of League, St.
Mary's academy and the University of Portland.
The April Urban League Guild meeting.
Media
KXL radio.
NE Spectrum
Oregonian and other members
members of
of the
the press
press regarding
regarding our
our audit,
audit,
management letter, and our reply.
Guest on "Town Hall"
Interviewed by Channel 8 regarding the Skin Heads Against
Racial Prejudice (SHARP).
(SHARP).
Interviewed by Channel 2 at the Black United Front march.
National Urban
National
Urban LeacTue
League
Assisted in
in hosting
hosting the
the Western
Western Regional
Regional AsseTnbly
Assembly meeting.
Concerns
Perfornance Appraisal/Insurance
Performance
Expense Account
Personnel
PSU collaboration
Senior Prograirt
Senior
Program representative
representative on board
board
RANDR
DEPARTMENTAL REPORTS
MARCH 1990
ADULT AND SENIOR SERVICES - Joe Payton, Director
Attended FY 1990/91 contract instructions workshop with Cletus
Moore (Finance Director).
Following are contract timelines:
tine1ines:
April 23, 1990, 10:00 a.m.
a.n. - contract renewal package due into
ASD; June 1, 1990 - contract due to Department
Departnent of Human
Hunan
Resources; April 25,
25, 1990
1990 -- contract
contract due
due to
to provider
provider for
for
signature; June 5, 1990 FY 90/91 -- signed
signed contract
contract due
due back
back to
to
ASD.
AS D.
NOTE:
Will need to set up on-call for CEO and Board Chair
between June 1st - 29th and prior to April 23rd, need board
review of draft contract.
The contract process
process is
is late
late due
due to
to Mayor
Mayor Clark's
Clark's earlier
earlier budget
budget
decisions (see February Board Book); however, see no problens
problems in
renewing contract this year.
tine Case Management
Managenent position vacant due to resignation,
Have 1/2 time
process to fill is in place.
Clients Served:
Short term intervention
Case Management
Managenent
122.5 hours
467.5 hours
COMMUNITY SERVICES - Lana Danner, Program
Progran Director
Received $7,000 case management
nanagenent and $7,000 vouchering monies.
nonies.
noney will allow the League to make
nake some
sone minor
ndnor repairs in
This money
aparthent units currently used for transitional housing. This
apartment
money
noney also has to be spent before June 30, 1990.
Staff person, Larry Foltz,
Foltz, has
has transferred
transferred to
to Office
Office of
of Progran
Program
Planning and Research effective March 30, 1990.
Clients Served:
308 households
924 individuals
###
FACILITIES
- Lana Danner, Director
The vents and ducts were finally cleaned, allowing better
circulation throughout the building.
-2-2-
Beech
Street house
demolition is
is being
Beech Street
house demolition
being handled
handled by
by Salt
Salt&
& Pepper
Pepper
Construction.
Construction.
PROBLEMS: Roto
Roto Rooter
Rooterwas
wascontacted
contactedtotoassist
assist with
with drainage
drainage
overflow in
in the
overflow
the basement.
basement. The
backflow
device
needs
to be
The backflow device needs to
be
repaired immediately.
repaired
immediately.
Stats: Vacancies
Vacancies -- 33 (2
units
(2 damaged
damaged units
Office Sp.
Sp. -- 11
Office
Occupancies- 20
Occupancies20
24
Total units
units 24
Total
Stats:
,
,
#15& #21)
#21)
#15&
###
EMPLOYMENT
- Jean
Young,Coordinator
Coordinator
EMPLOYMENT
- Jean
Young,
Staff participated
Albina
Plandistrict-wide
district-wide
Staff
participatedininthe
the
AlbinaCommunity
Community Plan
workshop
heldat
at the
Facility, March
24, 1990.
workshop held
the King
King Neighborhood
Neighborhood Facility,
March 24,
1990.
Various topics
topics were
discussed by
bydifferent
different groups.
Various
were discussed
groups. the
the
employmentgroup
groupconcerns
concernswere
weredirected
directedto
to problems
problems in
in the
employment
the work
work
place
the need
for culture
place and
and the
need for
culture and
and race
race relation
relation seminars
seminars and/or
and/or
workshops.
workshops.
Clients
126
Clients Served:
Served:
Clients
Clients Referred:
Referred: 85
85
Clients Placed:
Clients
Placed:
9
9
YOUTH AND
SERVICESJ NEYSC
YOUTH
AND FAMILY SERVICES,
- Mardell
NEYSC
- MardellTaylor,
Taylor, Director
Director
Marchwas
wasaavery
very busy
busy month
monthwith
withmuch
muchactivity
activity on
on the
March
the county
county
level. Staff
level.
of the
Staff discussed
discussed strategy
strategy for
forimproving
improving the
the image
image of
the
NEYSC
takinga amore
morepro-active
pro-active approach.
NEYSC by by
taking
approach. Dr.
attend
Dr. Tukufu
Tukufu attend
youth
programstaff
staff meeting.
youth program
meeting. Staff
Staff attended
attendedmany
many meetings
meetings during
during
the
the month
month of
of March:
March: AIDS
AIDStraining
training at
at DePaul
Center, PlC
DePaul Center,
PlC
representative,
Underwood,
of
representative,Arturo
Arturo
Underwood, Executive
Executive Conunittee
Committee meeting
meeting of
African
Festival, Annual
African American
American Festival,
Annual Conference
Conference on
on Indo-Chinese
Indo-Chinese
Education,
Plan,Peter
PeterBelle,
Belle, CEO
CEOofofInstitute
Institute
Education, Albina
Albina Conununity
Community Plan,
of
Abusein
in Minneapolis,
Minneapolis, Nationwide
Nationwideteleconference
teleconference
of Black
Black Chemical
Chemical Abuse
at
Hoccommittee,
conunittee,Citizen's
Citizen's
at Cable
Cable Access,
Access, N.E.
N.E. Childcare
Childcare Ad
Ad Hoc
Advisory
Advisory Board,
Board, Mainstream,
Mainstream, Youth
Youth Alcohol
Alcohol and
and Drug
Drug Program
Program
Advisory
Board, met
Monroeand
anddiscussed
discussed PlC
PlC two
two year
year
Advisory Board,
met with
with Norm
Norm Monroe
plan
the potential
Director's
plan and
and the
potential for
forLeague
League participation,
participation,YSC
YSC Director's
meeting
and Neighborhood
NeighborhoodAccountability
Accountability Board.
meeting at
at NPYSC,
NPYSC, and
Board.
-3-
The NEYSC study is in the key informant survey and public hearing
stage; many will be asked for their impact in assessing the YSC
system.
Submitted concept paper to State Opportunity Youth
Consortium Corp. Attended two basketball and volleyball games.
Attended Youth festival at Peninsula Park. NEYSC youth
employment held car washes and bake sales during month.
Pathways, a group of
of young
young women from Red Cross toured the
League.
Stats:
counseling 327.25 hours
Counseling
Diversion 262.25 hours
Employment 158.00
Volunteer
65.00 hours
Job placements
NAB
Counseling
Intake: counseling
Diversion
Employment
Volunteer
362
82
129
28
contacts
contacts
contacts
contacts
53
05
41
23
32
02
S.A.T. Preparation 135
###
WHITNEY M. YOUNG LEARNING CENTER - Gloria Phillips, Act,
Act. Director
Deborah Cochrane, Consultant
Four students earned Rainbow Achievement Awards. Jefferson High
principal, Nate Jones, visited the Center. Developed a program
summary for Dr. Prophet to present to the school board. Prepared
notes for Dr. Hartzog's
Hartzog's presentation
presentation at the Western Regional
Conference.
Attended the following meetings: Parent and
sponsored by
by the
Community Forum sponsored
the City
City Club, Education
Education Task
Task Force,
Force,
Academy Advisory Board and Eggs and Equity. Sixteen students and
and
parents attended a Trailblazer game; 19 students celebrated
birthdays.
Center was closed during spring break and during that
time accomplished the following: student survey was revised,
program planning and review, staff evaluations and parent
involvement planning.
-4-4-
OFFICE
SERVICES
- Cora
OFFICE OF
OF ADMINISTRATIVE
ADMINISTRATIVE
SERVICES
- CoraWilliams
Willianis
Mytwelve
My
twelvedays
dayshave
havebeen
beenspent
spentacquainting
acquaintingmyself
niyselfwith
withthe
the is
is
office.
office. All
All aspects
aspects of
of the
the job
job and
andits
its responsibilities
responsibilities are
are
currently very
currently
very much
niuchinina astate
state of
of flux.
flux. My
My Second
Second Quarter
Quarter
Objectives/Key Results
Objectives/Key
Resultsreport
report(attached)
(attached) addresses
addressesthe
the areas
areas of
of
immediate concern
ininiediate
concernand
andresolution.
resolution. Met
Met with
D. Elliott
Elliott
from
NUL
with D.
froni
NTJL
regarding
personnelrecords
recordsofofour
ourstaff.
staff.
regarding personnel
March 26, 1990
MEMORANDUM
To:
TO:
Dr. Darryl S. Tukufu
President/Chief Executive Officer
FM:
Cora E. Williams
Manager, Office of Administrative Services
RE:
OBJECTIVES/KEY RESULTS,
RESULTS, SECOND
SECOND QUARTER
QUARTER 1990
1990
I.
OBJECTIVE:
In
In
c'L
c's%aL
KEY RESULTS:
II.
OBJECTIVE:
9A
J
V
S
Update the Urban League of Portland's
Employee Performance Appraisal System to
comprehend!
comprehend/ reflect current League
requirements for the purpose of ensuring the
League has at its disposal the best possible
measurement facilitator for evaluation of its
existing Human Resource pool.
1.
Modernize forivat
Modernize
format of
of Employee
Employee Perforivance
Performance
Appraisal document to recognize
establishment of changed measurement
values within revised system.
2.
Develop supportive documentation to
enhance usability of revised system,
i.e., make "user friendly".
3.
Make appropriate
recommendations/
appropriate reconrnendations/
inquiries to/of President/CEO relative
to use of proposed system.
4.
Deliver revised system to user base,
i.e., Departmental Directors at
Directors' Meeting of March 28, 1990.
Identify those non-Human Resource tasks
currently delegated to the Office of Administrative Services (OAM)/coordinate with
President/CEO and Director of Finance to
prdetermine appropriateness
appropriateness of
of reassignment
reassignment of
responsibilites.
prdetermine
KEY RESULTS:
Management/maintenance of
Management/maintenance
of Employee
Employee
1.
Accrued Vacation/Sick Hours and delivery
of same is traditionally a function of
the Payroll Department.
Department. Facilitate the
transfer of this function to the auspice
of the Director of Finance.
2.
2.
III. OBJECTIVE:
III.
OBJECTIVE:
KEY
KEY RESULTS:
Explore feasibility
Explore
feasibility of
of transferring
transferring to
to
the Departirtent
Department ofofFinance
the
Financethe
theresponsiresponsibilityof
ofassessirtent
assessment of
current benefit
benefit
bility
of current
options and
options
and financial
financial negotiations
negotiations for
for
future purchase
future
purchase of
of benefits
benefitsfroirt
from
vendors.
vendors.
Ensure the
Ensure
the delivery
delivery of
of enployee
employee wages
wages is
is
equitable through
equitable
throughidentification!
identification!
establishment of
establishment
of aaConpensation
Compensation Plan
Plan by
by neans
means
of conducting
of
conducting aa Conpensation
Compensation Survey,
Survey,
especially identifying
especially
identifying equality
equality factors
factors in
in
the salaries
salaries of
of individuals
individuals of
of differing
differing
the
ages, races,
ages,
races, and
and sexes.
sexes.
1.
Network with
Network
withvarious
various non-profit
non-profit
personnel professionals
personnel
professionals to
to gain
gain
information on
the
inforirtation
onsalary
salarystructures
structures for
for the
purpose of
purpose
of evaluating
evaluatinghow
how the
the UL
UL of
of PP
stacks up
stacks
up against
against the
the "norm".
"norm".
2.
Conduct departmental
Conduct
departirtentalsurveys
surveys to
to
determine proper
deternüne
properranking
rankingofofsalaries
salaries
commensurate with
coirnensurate
-withjobjobresponsibilities.
responsibilities.
3.
Evaluate, by
Evaluate,
by coiriparison,
comparison, crosscrossdepartmental equity
departirtental
equityvalues,
values, to
to assess
assess
impartiality within
iirtpartiality
within existing
existing salary
salary
structures on
structures
on an
an agency-wide
agency-wide basis.
basis.
4.
4.
Appraise salaries
Appraise
salaries paid,
paid, by
by racial
racial
delineation, for
for the
the purpose
purpose of
of analyanalydelineation,
zing non-discrinünation
zing
non-discriminationcoiripliance
compliance on
on
basis of
basis
of race
race (Title
(Title VII
VII of
of the
the Civil
Civil
Rights Act
Rights
Act of
of 1964).
1964).
5.
Identify salaries
salaries afforded
afforded by
by definition
definition
Identify
of sexual
of
sexual gender
gender to
to determine
determine the
the UL
UL of
of
P's coiripliance
compliance with
Equal Pay
Pay Act
Act of
P's
with the
the Equal
of
1963, i.e.,
i.e.,
Comparable Worth.
Worth. "Equal
"Equal
1963,
Coiriparable
skill, effort and responsibility
performed under
working
performed
under similar
sinülar working
conditions," is
conditions,"
is the
the buzz
buzz phrase
phrase of
of the
the
Act which
which requires
requiresthat
that
menand
andwoirten
women be
be
Act
irten
compensated for
and value
value
coiripensated
fortheir
theirskills
skills and
to the
to
the organization
organization on
on an
an equitable
equitable
1.
2.
3.
5.
skill, effort and responsibility
basis.
basis.
6.
6.
Make recommendations
Make
reconurtendationsto
to UL
UL of
of PP
President/CEO
President/CEObased
basedon
onfindings
findings of
of
Coiripensat ionSurvey.
Survey.
Compensation
IV.
OBJECTIVE:
1n
ESULTS:
Update The Urban League of Portland Personnel
Policies to reflect current trends in the
Human Resource arena and present UL of P
leadership expectations.
1.
Solicit input from President/CEO
President/CEO based
based
on his observation of current Personnel
Policies vs. actual needs of the agency.
2.
Network with other Human Resource
Professionals to gain awareness of additional trends in H.R. not known by this
author.
3.
Attend H.R. trainings/seminars to better
grasp current trends/verbalisms/legislation.
V.
4.
Acquire technical literature to assist
in a thorough comprehension of compiling
the revised DL
UL of P Personnel Policies
"according to Hoyle".
5.
Successfully integrate all of the Key
Successfully.integrate
Results listed under this Objective to
deliver to the President/CEO a document
for both his consideration and Board of
Directors' approval.
6.
Consider recommendations, consummate,
publish, present, and implement updated
Personnel Policies.
Standardize Personnel Piling
Filing System by
identifying required contents for each
individual file, eliminating excessive docudocu
mentation, and yielding payroll function
documentation to Department of Finance.
1.
Review, on a one-by-one basis, each
existing Personnel File to assess
correct contents, and develop process
for ensuring
ensuring all
all appropriate
appropriate documentadocumentation is made available to the OAM.
OAN.
2.
Identify documentation considered to be
extraneous, purge files of the same,
asking Directors to establish
Departmental Files for each employee
where letters of commendation, etc.
might be maintained for review at the
time of
of Perforinal
Performal Appraisal
Appraisal writing.
writing.
3.
VI.
OBJECTIVE:
4
4 4e
VI V
pV1
eSS
Deliver to the Departnent
Department of Finance
those documents maintained in support of
functions identified in Objective II,
Key Result 1.
Improve the quality of aesthetics in the
general work environment to enhance the wellbeing and happiness of the general employee
population for the purpose of increased productivity.
p
KEY RESULTS:
1.
Identity those areas of clutter and
excessiveness which constitute eyesores
and a feeling of restlessness within
this building.
Such areas would be, but
are not limited
limited to,
to, boxes
boxes sitting'
sitting around
around
in work spabes, cluttered work spaces,
and excessive amounts of fliers!
fliers/
postings and the like.
2.
Identify an appropriate employee lunchroom and rest area, so that employees
might bring their lunches to work, take
their breaks .in peace, and not have to
locate a key to gain access to this
area.
3.
VII. OBJECTIVE: j
I
*/ I
KEY RESULT:
VIII.OBJECTIVE:
Concurrent with Objective IV, establish
a no posting without prior permission
from OAN policy.
Communication System
System by
by
Develop Employee Communication
means of identification of a centralized data
delivery site.
1.
Either in conjunction with Objective VI,
Key Result 2, or separate
separate and
and apart
apart from
from
the same, identify a bulletin board
exclusively for employee-related
postings.
Develop a standardized content/format Job
Descriptionsystem.
system.
yoce%S Description
Ir
IEY RESULTS:
IEY
1.
Examine carefully existing Job Descriptions to comprehend if actual wording is
commensurate with
comnmnensurate
withtasks
tasks needing
needing to
to be
accomplished.
2.
Develop survey which will consist of
questions for both the Supervisor and
the Employee, to establish what
constitutes actual job responsibi-
lities. Compare existing Job Descriptions against information provided by
the survey to best determine actual
wording for revising Job Description for
each position within the League.
3.
3.
IX.
ix.
4'y
l'rte
OBJECTIVE:
Establish system for central location of
of PP Job
Job Descriptions
Descriptions within
within OAM.
all tJL
UL of
prOcZtS
YOC.(*
Identify immediate training needs of the UL
of P, as evidenced by most negatively
egregious
which tend
tend to cause
egregious inanifestions
manifestions which
the UL of P to suffer poor image and loss of
community support.
KEY RESULTS:
1.
Arrange for Color Analysis/Image
Analysis/Image ConsulConsultant, Alana Mitchell, to meet with
League employees for an initial approach
to "professional/appropriate forms dress
in the workplace".
2.
Research a professional seminar in the
appropriate/professional use of the
telephone.
Arrange for the delivery to
the employee by means of donated
.A
L
J
services.
3.
J
X.
t4 flL
OBJECTIVE:
Research, plan and facilitate a drug and
and
alcohol addiction
addiction awareness
awareness camrpaign
campaign and
presentation prior to beginning planning
and implementation of an Employee
Assistance Program.
Assist/plan/coordinate aspects of the Annual
Urban League Banquet by working both with
identified Board Members and independently
independently to
to
ensure the success of the Banquet on July 19.
ord of
rettcwc;
WEDNESDAY, MAY 16, 1990
4:00 P.M.
(
MULTI-PURPOSE CONFERENCE ROOM
URBAN PLAZA
0
C
The Urban League
LEague of Port Ltnd
URBAN PLAZA
10 North Russell Street
Portland, Oregon 97227
(503) 280-2600
URBAN LEAGUE
LEAGUEOF
OFPORTL1A.ND
PORTLAND
URBAN
BOARD OF DIRECTORS
APRIL 16, 1990
AGENDA
APPROVAL OF MINUTES
SPEAKERS
DENNIS GOODE
GOODE -- CAMPBELL,
CANPBELL, GAULT
GAULT AND
AND NEWLANDS
NEWLNDS
(10 MIN.)
JAMES
PEATNARWICK
MARWICK MAIN
MAIN && CO.
CO. (15 MIN.)
JAMES LAWRIE
LAIE - -PEAT
REPORT OF THE PRESIDENT
REPORT OF THE CHAIR
COMMITTEE REPORTS
FINANCE COMMITTEE
PERSONNEL COMMITTEE
PROGRAM AND PLANNING COMMITTEE
FUND RAISING COMMITTEE
COMMUNITY RELATIONS COMMITTEE
NOMINATING COMMITTEE
ttRBAN LEAGtIE OF PORTLAND
BOARD OF DIRECTORS
APRIL 18, 1990
The April meeting of the Urban League Board of Directors,
held in
the Multi-Purpose Conference Room, Urban Plaza, 10 North Russel.l
Russel.1
Street, was called to
to order
order at
at 4:30
4:30 p.m.
p.m. by
by Interim
Interim Chair Donnie
Griffin.
The following Directors were in attendance:
Brown-J<line,
Joan Brown-1(ljne,
James Francesconi, Tom Gallagher, Donnie Griffin,
Griffin, Patricia Hill,
Hill,
Rita Lucas, Judy Pitre, Wally Scales, Gina Wood and Bill Wyatt.
The following Directors
Directors were absent
absent with excuse:
Fabian and Stuart Hall.
Hall.
Lou Boston, Marva
The following Director was absent
absent without
without excuse:
excuse:
attendance were:
Staff in attendance
were:
Reed.
Don Calvert.
Darryl Tukufu, Cletus Moore and Pauline
The minutes of the March meeting were approved.
PRESIDENT'S REPORT -- DARRYL
DARRYL S.
S. TUKtJFU
TUKUFU
*
Reported that he and Tom Gallagher
Gallagher met with Jim McConnell
McConnell
regarding the League's Senior program and the use of
Urban Plaza as a possible site for a senior center multimultipurpose facility. McConnell is to talk with some people
and Darryl is to meet with Gladys Mccoy
McCoy and Charles
Charles
Jordan to discuss the
the possibility
possibility of Urban Plaza being
a senior center.
another location.
*
Other League program would move to
Reported that he and Cletus Moore went to all funders
prior to release of the
the audit/management letter.
They
received
received favorable
favorable responses
responses from
from everyone
everyone and the
funders were glad that they were open and up front with
them.
*
Attended the Anti-Defamation League's
League's Torch of Liberty
Award Dinner
Award
Dinner and
and met
met aa nuither
number of people from the Jewish
community.
coituuunity.
*
Stated
that
board members
melrLbers
should have
received
invitations to a reception being held on April 19th in
his honor given by the Black Leadership Conference.
-2--
*
Met with Ron Herndon, Black United Front Co-Chair, and
Cornetta Sniith,
Smith, Albina
Albina Ministerial
Ministerial Alliance.
Alliance.
In each
nieeting, dialogue
meeting,
dialogue was
was open
open and
and he
he is establishing
establishing a good
rapport with both.
Darryl has heard that in the past,
there was friction between
between the
the CEO's
CEO's of
of the
the League
League and
and
these
persons and to better serve the community, it
would be wise to establish good working relationships.
*
Reported that he has found that in the past the League
has been a pass-through agency or aa nun:ber
number of
of groups
groups
because the League is a 501 (C) (3) organization. These
groups have never given the League administrative costs
for handling their funds.
funds. His suggestion is that
that if
if we
are approached by groups in the future, the League should
get administrative costs.
* Met
*.
Net with
with Armando
Armando LaGuardia
LaGuardia and
and the
the interirn
interirn president
President of
Portland State University, Mr.
Hr. Edginton. Has been asked
to serve on PSU's
PSU's Minority
Minority Advisory
Advisory Conunittee
Committee and will
will
be collaborating with PSU and through this effort can
begin to develop a "State of Black Portland."
*
Reported that the League is trying to do a joint program
between St.
St. Mary's
Nary's AcadeTny
Academy and
and the
the University
University of
of Portland
for the recruitment of Africankmerican women.
*
Reported that National Urban League would like to come
in June to do board training.
Dates need to be set.
**
Would
like
clarification
from board
on
outside
activities, namely, he has been approached by PCC to be
a guest lecturer or to teach a regular course. He does
not want to go beyond the boundaries set forth in his
letter of hire.
*
Reminded
board meinbers
members of
upcoming community
community forinus.
forums.
Reminded board
of the upcoming
Reported.that he has received a letter from United Way
and the League's timing with these forums is right on.
Letters have been sent to a number
nuiber of persons asking them
to serve on task forces and the responses are coming in.
**
Mentioned that National Urban League is moving toward
compensating their
compensating
their staff
staff on
on aa more
more conipetitive
competitive level
level with
other organizations and in this affiliate, the staff is
not paid as competitively
competitively as
as probably
probably some
some of
of the
the staff
staff
-3-3.-
with which
with
which they
they network.
network.
Since salaries
Since
salaries are
are low,
low, he
he
would like
would
like to
to see
see some
some benefit
benefit adjustments
adjustmentsstarting
starting with
with
a
a shorter
shorterwork
work week,
week, namely
namely changing
changing from
from a
a 40
40 hour
hour week
week
to aa 35
35 hour
hour week
week as
to
as was
wasinin the
the past.
past.
Joan
askedDarryl
Darryl to
to put
Joan Brown-Kline
Brown-Kline asked
put his
hisreconunendations
recommendations
in writing
writing so
sothat
thatthe
the
PersonnelConunittee
Committee can
in
Personnel
can review.
review.
Concerns
Concernsfrom
fromhis
hisreport:
report:
His performance
His
performance appraisal
appraisal
His life
His
life insurance
insurance
His
His expense
expense account
account
Ned to
Ned
to have
have a
a board
board member
member serve
serve on
on the
the Senior
Senior Advisory
Advisory
Committee
Conunitteetotobring
bringthe
the contract
contract into
into compliance.
compliance.
CHAIR REPORT
REPORT - Donnie
DonnieGriffin
Griffin
*
Introduced new
inenthers,Wally
WallyScales
Scalesand
andJudy
JudyPitre.
Pitre.
Introduced
new members,
**
Mentioned newspaper article on Herb Cawthorne
Nentioned
Cawthorne and
and
reconunended
thatall
all members
inenthersread
readit.
it. Stated
recommended that
Stated that
that he
he has
has
been contacted
press for
forconunents
comments and
he can
been
contacted by
by the
the press
and all
all he
can
article
say is
is that
say
thatthere
thereare
areno
nopersons
persons currently
currently serving
serving on
on the
the
board who
werehere
here during
during Herb's
board
who were
Herb's time
time as
asCEO.
CEO.
The
League now
League
nowhas
hasaa new
newCEO
CEO
and
andititis
is moving
moving forward
forward in
in
service to
service
to this
thiscommunity.
community.
Some former
former board
Some
board members
members
want this
board to
to sue
sueHerb
Herb as
as the
theSan
SanDiego
Diego League
League is
want
this board
is
doing, but it is not the intention of this affiliate
doing, but it is not the intention of this affiliate to
to
sue.
sue.
Joan
she has
has received
received calls
from the
Joan also
also stated
stated that
that she
calls from
the
press
and she
has told
told them
them that
that she
she was
was not
not on
on the
the board
board
press and
she has
at the
the time
time Herb
Herb was
unethical to
discuss
at
washere
hereand
andititis
is unethical
to discuss
the
situationsince
sinceshe
shehas
has
knowledge of
of what
what went
went on
the situation
nonoknowledge
during that
during
that time.
time.
**
Commented
Conunented
on on
thethe
outstanding
outstandingjob
jobDarryl
Darryland
andstaff
staff and
and
Guild performed
Guild
performed during
during the
theWestern
Western Regional
Regional Assembly.
Assembly.
Asked
Darrylto
to convey
conveyto
to staff
staff from
Asked Darryl
from the
board what
what aa
the board
fine job
fine
job they
they did
did in
in hosting
hosting the
the convention.
convention.
Asked
Pat
Asked Pat
Hill to
Hill
to express
express appreciation
appreciation to
tothe
theGuild
Guildfrom
from the
the board
board
for hosting
for
hosting the
the reception.
reception.
-4-
*
*
*
Reported
that committee
Reported that
continitteeassignments
assignments are
areforthcoming
forthcoming from
from
the new
Chair.
the
new Chair.
As aa reminder
reminderto
to the
the board,
As
board, the
the Personnel
Personnel Committee
Conuuittee needs
needs
to put
criteria for
to
put together
together the
theperformance
performance criteria
forthe
theCEO.
CEO.
In
is to
In six
six months,
months, Darryl
Darryl is
tohave
have an
an evaluation
evaluation and
and salary
salary
Also as
as part
part of
review. Also
of the
the hiring
hiringagreement,
agreement, the
the board
board
review.
needs to
to secure
needs
secure life
lifeinsurance
insurance for
forthe
theCEO.
CEO.
Darryl
stated that
who
to 350
Darryl stated
that there
thereare
arestaff
staff
whohave
have up
up.to
350 hours
hours of
of
accumulated vacation
vacation hours
accumulated
hours due
due them.
them.
If these
to
If
these persons
persons were
were to
resign, the
resign,
theLeague
League does
does not
not have
have funds
funds to
to cash
cashthem
them out
out and
and would
would
have to
to wait
else. The
have
wait before
before hiring
hiring someone
someone else.
The present
present personnel
personnel
policy does
an employee
mustuse
usetheir
their vacation
vacation
policy
does not
not address
address how
how an
employee must
accrual. Most
accrual.
Mostpersonnel
personnelpolicies
policiescover
coverthis
thisissue
issueand
andifif time
time is
is
not taken, it is lost.
(
not taken, it is lost.
He has
has talked
He
talkedwith
withTom
Tom Kelley
Kelley and
and Tom's
Tom's
reconunendation
wasthat
thatthe
the employees
employeesbe
be given
given six
six months
to use
recommendation was
months to
use
up
their accrual.
up their
accrual.
Joan
stated that
to
Joan stated
thatshe
shewould
would be
be meeting
meeting with
with Darryl
Darryl and
and Donnie
Donnie to
discuss
a
number
of
different
issues
which
need
to
be
addressed.
discuss a number of different issues which need to be addressed.
t was moved and seconded (Wyatt/Fabeónj') th
vacation or lose it within ibnth
dánb c
Discussion
followedabout
aboutstaff
staff in
in the
Discussion followed
the current
current situation
situationand
andhow
how
this
this situation
situationcould
could be
be handled.
handled. The
The issue
issue became
became confusing
confusing as
as
this motion
this
motion does
does not
notcover
coverthe
theexisting
existing situation.
situation.
It was
It
was
explained
that the
be from
fromthis
this date
explained that
the motion
motion would
would be
date forward.
forward. After
After
lengthy
debate,
the
vote
was
called.
lengthy debate, the vote was called. There
There were
werethree
three abstaining
abstaining
votes because
of lack
lack of
vote and
the
votes
because of
of understanding,
understanding, one
one opposition
opposition vote
and the
majority voted
for the
majority
voted for
the motion.
motion. The
The motion
motion passed.
passed.
It
andseconded
seconded(Wyatt/Lucas)
(Wyatt/Lucas)
thatthis
this vacation
vacation issed
issed
Itwas
was moved
moved and
that
be referred
Personnel
Commnittee
for thorough
be
referredtotothe
the
Personnel
Committee for
thorough review.
review. The
motion
motion passed.
passed.
FINANCE
- Cletus
FINANCECOMMITTEE
COMMITTEE
- Cletus Moore
Moore
*
Cletus Moore
reportedthat
that the
the league
Cletus
Moore reported
league has
has aa 90
90 day
day
extension on its Directors
extension
Directors and
and Officers
Officers insurance
insurance
coverage. He
coverage.
can have
have an
an insurance
insurance agent
to the
He can
agent come
come to
the
its
next meeting
to discuss
discuss the
next
meeting to
the coverage.
coverage.
-5-
Asked board to approve an expense account for the CEO.
noved and
It was moved
and seconded
seconded (Hill/Wood)
(Hill/Wood) that the CEO be
given $300 per month petty cash account. The motion
passed.
It was moved and seconded (Francesconi/Scales)
(FrancesconijScales) that
that staff
petty cash be increased from $100 to 150. The motion
passed.
It was moved and seconded (Wyatt/Woods) that the Finance
Director be given a petty
petty cash
cash fund
fund of
of $150
$150 for ecpenses.
expenses.
Discussion followed on why couldn't receipts be
reiTtthursedas
aswith
with other
other staff
staff when
when individual out-ofreimbursed
pocket monies have been spent. It was suggested that
perhaps the staff petty cash should be increased. The
motion was defeated.
that
It was
was moved
movedand
andseconded
seconded(Wvatt/Hillj
(Wyatt/Hill)
tht staff
staff petty
petty
cash be increased to $300. Discussion ensued about
having a large amount of cash on hand. The motion was
amended to $200 (Wyatt/Hill). The motion passed.
JimrFrancesconi
Jim
Francesconi asked
asked when
when were
were auditors coming to discuss the
audit and management letter; also asked if they
they could attend the
rneeting.
next meeting.
*
(
Patricia Hill circulated a written report on the Dance Theatre of
Harlem benefit.
The League netted
netted $10,7732.59.
$l0,7732.59.
Pat also reported that the Guild is presently working on its bylaws and a 1990/91 fund raising project. They are thinking of
having a Mad
Nad Hatters Ball; no date has been
been selected.
selected. She will
report more on this at another time. Guild officers which
were
elected in April 1989 will remain in office for another
year.
another year.
PROGRAM
AND
PLANNING
PROGRAM
AND
PLANNINGCOMMITTEE
COMMITTEE- -James
James Francesconi
Francesconi
Jimnannounced
announcedthat
thatthere
therewas
wasno
no report,
report, however,
however, encouraged all
Jim
mnentherstotoattend
members
attendthe
theforums
forumsso
sothat
thatthe
the community
conununity can see that the
bard supports the League's efforts.
ANNUAL DINNER - Gina Wood
Announced that the dinner will be held on July
July 19th
19th and
and that
that Faye
Burch is co-chairing the dinner coixrmittee
coiirmittee with
with her.
her. They have had
-6-
their first meeting and four goals have come forth:
1.
2.
2.
3.
4.
To raise money
Build on some of the work the Community Relations
Committee is doing
Identify the League as a viable resource in the
community highlighting the programs and services
offered
MeTnership
Membership
The Committee is asking for corporate support
support to underwrite the
total costs for the dinner.
Brown-Xline
COMMUNITY RELATIONS - Joan Brown-Kline
Circulated the "Action Plan" and would like input from all board
members.
NOMINATION COMMITTEE - Rita Lucas
Submitted the names of Dr. Elizabeth Xutza
Kutza and Xevin
Kevin Fuller
Fuller for
for
board slots.
It was moved and seconded (Lucas/Wood)
CLucas/Woodi that Dr. Kutza
The motion
and Kevin
Xevin Fuller be accepted for Board membership.
passed.
The meeting adjourned at 6:15 p.m.
Submitted by:
INEJ.R'Z&
Administrative Assistant
Urban League of Portland
Reviewed and Approved by:
/
GINA WOOD
Secretary
Urban League Board of Directors
PRESIDENT
PRESIDENT '' SSREPORT
REPORT
Dr.
Dr. Darryl
Darryl Tukufu
Tukufu
Activities fron:
from: April
Activities
April 12
12 --May
May 8,
8, 1990
1990
Staff
Staff
Conducted weekly
Conducted
weeklyagency
agencystaff
staff and/or
and/or program
programdirectors
directors meetings
meetings
(two of
these meetings,
meetings, with
with assistance
assistancefrom
from Cletus
Cletus Moore,
Moore, were
(two
of these
were
stressmanagement
management workshops);
and managers
managers in
stress
workshops);trained
traineddirectors
directors and
in
how
modif lednominal
nominal group
group technique
techniquefor
forour
our
community
howto
to use
use aa modified
conununity
forums; staff
forums;
staff monthly
monthly birthday
birthday recognition
recognition was
wasreinstituted;
reinstituted;
conducted personnel
and computation.
computation.
conducted
personnel filing
filing and
Board
Conducted board
with Bill
Conducted
boardorientation
orientation with
Wyatt, Judy
Judy Pitre,
Pitre,and
andWally
Wally
Bill Wyatt,
Scales; attended
attended board
board meeting;
meeting; met
Scales;
Donnie Griffin
and Joan
Joan
met with
with Donnie
Griffin and
Brown-Kline; acted
Brown-Kline;
actedasasliaison
liaison to
to board
board nominating
nominating committee,
committee, and
and
annual
committee.
annual dinner
dinner conunittee.
Funding
Funding Agencies
Met
with Marilyn
MarilynMiller
Millerofof Portland
Portland Impact
Impactre:
re: collaboration
Met with
collaboration on
on
stances with
with MCA
MCA and
boundaries
stances
andthe
the county
county regarding
regarding changing
changing our
our boundaries
for
for CSBG
CSBG and
andLIEPP
LIEPPfunds
funds(we
(wemet
metwith
withcounty
countyfunders
funders regarding
regarding
this);attended
attendedCS-CA
CS-CA meeting;
this);
meeting; met
metwith
with Paradine
Paradineand
andBallinger
Ballinger of
of
the United
the
United Way;
Way; met
nietwith
with United
UnitedWay
Waystaff
staffand
andtheir
their volunteer
volunteer
regarding their
regarding
their nionitoring
monitoring of
of our
our finance
finance situation
situation and
and programs;
programs;
sent a
a letter
lettertoto
county(ASD)
(ASD) regarding
regarding their
concern with
sent
thethe
county
their concern
with the
the
board's failure
failureinin
addressing
past
present
concerns
documented
board's
addressing
past
andand
present
concerns
documented
in the
the onsite
onsiteassessments
assessments (also
(alsoresponded
responded to
to an
in
of the
the
an undertone
undertone of
letterquestioning
letter
questioning our
our capability
capability in
in carrying
carrying out
out our
our contract.
contract.
Conununityand
Community
andPublic
Public Relations/Meetings
Relations/Meetings
Spoke to
Phylaxis Club
Club of
of the
the Prince
PrinceHall
HallMasons.
Masons.
Spoke
to the
the Phylaxis
Met with
resource
Met
with DeAngeloa
DeAngeloaWells,
Wells,human
human
resourcedirector
director of
of
Nordstroms
Nordstrons about
about African-American
African-Americanemployees
employeesfor
fortheir
their new
new store
store
being
being built
built at
at Lloyd
Lloyd Center.
Center.
James Posey
James
Poseyre:
re: Project
Project2000
2000 work
work program.
program.
Kernan Bagley
Kernan
Bagleyand
andMarshall
MarshallPryor
Pryorre:
re: long
long term
term planning
planning
strategies.
strategies.
Avel Gordly,
directorofofAmerican
American Friends
FriendsService
ServiceConunittee
Committee
Avel
Gordly, director
re: her
her insights
insights on
on Portland.
Portland.
re:
Ron Taylor,
Ron
Taylor,liquor
liquoragent,
agent,re:
re:the
the relocation
relocationofof his
his store.
store.
(Letters)
(Letters) of
of support
support to
tothe
theMeyer
Meyer Foundation
Foundation re:
re: funding
funding for
for
the
the Black
Black Womnens
Womens Gathering,
Gathering,
totothe
theNational
National Black
Black Police
Police
Association on
Association
on behalf
behalfofof
Oregon
OregonBlack
BlackLaw
Law Enforcement
Enforcement United
United
(BLEU), One
theirprogram
program "Adoption
"Adoption Sunday";
Sunday";
(BLEU),
OneChurch,
Church,One
OneChild
Childre:
re: their
to
to Superintendent
Superintendent Matthew
Matthew Prophet
Prophetregarding
regarding his
his budget
budget cuts
cuts impact
impact
on the
of the
theIntegration
IntegrationService
Service
on
the job
job responsibilities
responsibilities of
Coordinators.
Coordinators.
2
2
Becane
neinberand
andattended
attended Portland
Portland State
Became aa member
State University's
University's
African-American advisory
African-Aiuerican
advisory coiiimittee;
committee; became
became aa member
member of
ofCoInxn.
Comm. Mary
Mary
Roberts
(Bureau of
of Labor
Labor and
andIndustries)
Industries) Advisory
Roberts (Bureau
Advisory
Council
For
Council
For
Civil Rights;
Civil
Rights;became
became a
ofthe
the Mayor's
a mneither
member of
Mayor's Public
PublicWorks
Works Task
Task
Force which
which will
will develop
developrecommendations
recommendations to
Force
to fully
fullyimplement
implement the
the
City'sWorkforce
City's
Workforce Development
Development Strategy
Strategy (connected
(connected with
the
First
with
the
First
Source Agreement).
Source
Agreement).
Attended the
Attended
the United
UnitedWay
Way Agency
Agency Association
Association (tJWAA);
(UWAA); attended
attended
UWAA's
meeting
UWAAscommittee
committee
meeting
re:
establishing
re: establishing a
win-win relationship
a win-win
relationship
with agencies
agencies and
and the
the United
United Way.
with
Attended reception
Attended
reception in
in my
my (and
(and my
my family's)
honor sponsored
sponsored by
by
family's) honor
the
the Black
Black Leadership
Leadership Conference
Conference with
with support
support from
from US
US Bancorp
Bancorp and
and
Northwest Natural
NaturalGas
GasCompany.
Company.
Northwest
Met with
Met
with Ray
RayLeary
Learyre:
re: his
his program
program and
on
andhis
his insight
insight on
Portland.
Portland.
Met
Met with
with Amina
AininaAnderson,
Anderson,director
director of
of the
Black United
United Fund,
Fund,
the Black
re:
and her
her insights
insights on
re: her
her program
program and
on Portland.
Portland.
Met
with Atty.
Atty. Spencer
Neal, Stevie
Met with
Spencer Neal,
Stevie Remington (ACLU),
(ACLU), Ed
Ed
Washington and
Washington
andothers
others regarding
regarding alleged
alleged police
police misconduct.
misconduct.
Met with
Karen Alvarado
Alvarado re:
Met
with Karen
re: the
the City
City of
of Portland's
Portland's
affirmative
affirmative action
action program.
program.
Met with
Met
with Gladys
Gladys Mccoy,
Mccoy, county
county executive,
executive, re:
re: her
her program,
program, our
our
concerns
about the
the senior
establishing dialogue
concerns about
senior program,
program, and
and establishing
dialogue
between our
between
ouroffices.
offices.
Spoke at
Spoke
at Comm.
Comm. Bogle's
Bogle's luncheon
luncheon forum.
forum.
Metwith
with Judy
Judy Tesch
Tesch(president)
(president) and
Met
Edwardsof
of Junior
Junior
and Ken
Ken Edwards
Achievement
re:future
futurecollaboration.
collaboration.
Achievement
re:
Attended the
Attended
the reception
receptionfor
forthe
the
Zimbabwe
Zimbabwe ambassador
ambassador sponsored
sponsored
theOregon
OregonCoinxnission
Commission on
by the
on Black
Black Affairs.
Affairs.
Responded
articlelisting
listing the
Responded toto
anan
article
the Urban
as aa
Urban League
League as
supporter
international coke
coke boycott
supporter of
of the
the international
boycott and
and picket
picketofofDominos
Dominos
Pizza
Pizza (I
(I found
found no
no documentation
documentationstating
statingthat
that as
as an
an
organization
we
we
took that
stand).
took
that stand).
Net
regional administrator
Met with
with Pitney-Bowes
Pitney-Bowes regional
administrator re:
re: possible
possible
collaboration.
collaboration.
Met with
Dr. Boone
Boone Suinantri
Sumantri re:
Met
with Dr.
re: possible
possible collaboration
collaboration for
for an
an
employment and
housing program.
employment
andtransitional
transitional housing
program.
Met
with Brenda
Met with
Brenda Sherman-Sanders,
Sherman-Sanders, Employment
Employment Administrator
Administrator at
at
Precision
Precision Castparts
Castparts Corp.,
Corp., regarding
regarding collaboration
collaboration and
the
fact
and
the
fact
thatthey
that
theyhave
have
MONEY
MONEY for
for community
community projects
projects and
and no
no one
one has
has come
come to
to
them.
them.
Met with
Met
with Dennis
DennisCole,
Cole,director
director of
of the
the Private
Private Industry
Industry
Council,
re: future
Council, re:
future collaboration
collaboration with
with employment
employment programs.
programs.
Facilitated
two
Facilitatedour
our
twocoinxnunity
community forums.
forums.
Met
Blumenauer and
Met with
with Comm.
Comm. Blumenauer
and some of his staff re: his
desire
5050
mnenthers
desiretotoapproach
approach
members of
of government
government re:
becoming
re: becoming
sustaining
of the
sustaining menthers
members of
the Urban
Urban League.
League.
Attended
the Albina
Ministerial Alliance
Attended the
Albina Ministerial
Alliance banquet.
banquet.
Net
Met with
with Police
Police Chief
Chief Walker,
Walker, and
and Deputy
Deputy Chief
Chief Noelle
Noelle to
to "get
"get
acquainted" and
and exchange
exchange ideas
and concerns.
acquainted"
ideas and
concerns.
Met
with Mayor's
Mayor's aide,
aide, Gail
Met with
GailWashington,
Washington, regarding
her
regarding her
some of his staff re: his
3
insight on Portland.
Media
Sent out news releases and responded to the media
nedia regarding our
community
community forunis;
forums; was a guest on channel 6 "news conference,"
hosted by Ken Boddie.
Boddie.
MONTHLY REPORT
FINANCE DEPARTMENT
Submitted by Cletus Moore, Jr.
Made initial contact with Venerable Booker, President, American
State Bank. Plan future meeting to develop relationship with bank.
Also planning to meet with other financial institutions to develop
business relationship for future investment accounts.
PR action
for future support of Urban League program and fund raisers.
FAX
Source developed for high quality fax
fax machine.
machine. Also,
Also, investigating
other potential source.
There is a possibility to get
get a high
quality machine at a low price. Estimate cost to be $650 to $750.
SPENDING FREEZE
A spending freeze was put into effect May
May 1,
1, 1990
1990 to
to àcconmiodate
accommodate
reorganization of the finance department.
The new format will
provide financial reports that comply with the accounting standards
of aa not-for-profit
of
not-for-profit and
and provide the kind of fund accounting
necessary to run the League. Conversion is on schedule. Estimate
Estiirate
date of completion to be Nay
May 16, 1990.
INSURANCE
Dennis Goode will be able to attend next Board meeting
ieeting on May 16,
1990, to review Directors and Officers liability insurance.
AUDIT REVIEW
A representative of Peat Marwick will attend next Board meeting
May 16, 1990 to review audit and management letter with Board
Directors.
on
of
BUDGET 89/90-91 FISCAL YEARS
Met with Program Directors corporately and individually to review
all budgets. A training and discussion session was held.
Budgets
for 89-90
89-90 were
were reviewed
reviewed and
and compiled.
for
compiled. Data to be incorporated with
financial statement format. Budgets for 90-91 format review.
All budget and requests
requests for
for proposals are to be reviewed by
by the
Finance Director and Program
Program Development
Manager prior
prior to
Development Manager
to submnissubmission for signature by President and Chair and before going to the
respective agency for consideration.
Monthly Report
Finance Department
Page 2
A.
The Directors of Facilities and Finance reviewed
and
computed space accupancy allocation for current
expenses
and
future allocation for
for a program (?-j' and
and
management
general areas.
(?--j'
B.
B.
Bids are being received
received for repair of security system and
heat pump.
These are major expenditures.
requested
activities manager to get three bids in eachI've
area.
C.
NOTE:
Contract for building repairs as outlined in the
lease agreement and court statement for
for Urban Plaza,
due to expire May 26, 1990.
OTHER
A.
Met with Urban League
League Guild President
over finance procedures and policies. and Treasurer to go
B.
Meeting with Urban League Membership Chair
to review
coordination of memberships and related funds
on May 9,
1990.
C.
concert with
with Dr.
In concert
Dr. Tukufu,
Tukufu, I've conducted
conducted some stress
management training exercises
exercises with staff.
D.
Met with United Way representatives
along with Urban League
CEO, Chair-Elect and
and Interim Chair. Reviewed
scheduleof reorganization of finance department.
Copy of current schedule included with this report.
E.
Met with Vern Chatman to get history of
Career Day and lay
the ground work for financial and activity
reporting.
Anticipate financial reports will be done
monthly
for their
program.
F.
In cooperation with Control Data (Control
Data processes our
payroll), payroll allocations will be adjusted
accordingly
to conform to our financial reporting system.
G.
Finance Committee planned
planned its first meeting May 11,
11, 1990
1990 at
4:00 p.m.
(.
NOTE (Regarding spending freeze):
Freeze will be lifted on a
program by program basis as each is processed under
the new
financial reporting format.
We will be able to get a better
picture of what each
each program
program is
is doing
doing in
in reality.
reality.
CM: db
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Finance St..tcment
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Reports. - Set -up
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ocatIorus.
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Pciro1 1 Al locat ion/Wages.
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Pvro1
Enployee
Errployee Beneflts.
Bcneflts.
Fi1ity Allocation
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of Year Report-!.
Reports.
Er
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h 1990
iS
22
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Apr
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orientation
orientation
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DEPARTMENTAL REPORTS
DEPARTMENTAL
APRIL
APRIL 1990
ADULTAND
ADULT
AND
SENIOR
SENIOR
SERVICES
SERVICES
- Joe
- Joe
Payton,
Payton,Director
Director
MAJOR HIGHLIGHTS:
MAJOR
Contract renewal
renewal package
package was
was submitted
Contract
subnütted on
April 23rd.
on April
23rd.
Line
budget submitted
Finance for
Line item
item budget
submitted to
to Finance
for FY
Fl 90/91.
90/91.
Senior
Progranexpects
expectstoto relocate/co/locate
relocate/co/locate prior to
Senior Program
or
thereafter as
as possible
to the
or as
as soon
soon thereafter
possible to
the finalization
finalization
of FY
of
Fl 90/91
90/91 contract
contract renewal.
renewal.
prior to
No
time, however,
however, adjusted
Nomajor
najorproblems
problensatatthis
this tine,
adjusted timelines
tinelines have
been
regarding
been established
established regarding
the
onsite assessnent
assessment corrective
corrective
the onsite
action.
action.
CLIENTS
SERVED:
CLIENTS SERVED:
Short-term intervention
Short-teriu
intervention -- 152.5
152.5 hours
hours
Case Managenent
Management
- 450.0
450.0 hours
hours
The
case nanager
manager position
The1/2
1/2 time
tine case
position has
has been
beenfilled
filled by
by Nancy
Nancy Simith.
Smith.
###
COMMUNITY
SERVICES/FACILITIES Lana
CONHtJNITY SERVICES/FACILITIESLana Danner,
Danner, Director
Director
MAJOR
MAJOR HIGHLIGHTS:
Attended
the forums,
forums, turnout
turnout was
Attended the
was small
small but
but gathered
gathered good
good
information.
information.
Salt &
Salt
& Pepper
Pepper Construction
Construction Completed
Conp1etedthe
thedemolition
denolition work
at
Street.
at 741
74].N.
N. Beech
Beech Street.
Net
Countyrepresentatives
representatives to
Met with
with Multnonah
Multnomah County
discuss
to discuss
change in
boundaries.
change
in boundaries.
Once again,
freeze on
on spending.
spending. Cannot
Once
again,there
there is
is aa freeze
Cannot operate
operate the
the
transitional
100%
transitionalhousing
housingprogran
programatat
100% because
because of
of need
need to
to purchase
purchase
furniture and other items for the units.
Moneymust
niustbe
be spent
spent
Money
before June
before
June 30th.
30th.
furniture and other itens for the units.
On May
On
May3,3,1990
1990the
the apartment
apartnient manager
nianagerreported
reported that
that one
heat
one of
of the
the heat
punips
has gone
gone out.
out. AA fan
pumps has
fan blade
blade broke
broke and
andthere
there is
is aa pinched
pinched
coil.
coil. Bids
are being
Bids are
being suhmitted.
submitted.
(
Some
SolueUrban
Urban
Plaza
Plaza
tenants
tenantshave
haverequested
requestedtheir
theirapartments
apartients be
be
painted, curtains
painted,
curtains cleaned
cleaned or
or replaced
replaced and
and also
also new
new carpet.
carpet.
It is
It is
urgent
for the
the Building
Building Conunittee
Committee to
urgent for
toaddress
addressthese
these requests.
requests.
Units need
Units
need to
to be
be refurbished.
refurbished.
-2-
EMPLOYMENT - Jean Young, Director
MAJOR HIGHLIGHTS:
Met with Tom Baird and Paul Marshall from IBM regarding
possible Urban League Computer Center.
Met with Kate
Kate ]Din
Din from
from Adult
Adult and
and Family
Family Service
Service regardregardrefori.
ing new welfare reform.
The Employment Department is exploring new avenues that will
enhance the service to applicants and increase production.
New addition to staff, Helen Moore.
STATISTICS:
Attached
###
WHITNEY M. YOUNG LEARNING CENTER - Gloria Phillips, Act. Director
Deborah Cochrane, Consultant
MAJOR HIGHLIGHTS:
Four students received Rainbow Achievement Awards.
Photographer from The Orecionian took photos of students
and staff to go along with an article by Mary Nelson.
Nineteen students celebrated birthdays during month.
Progress reports were completed on all regular students
and mailed to parents.
Guest speaker, Ernest Hartzog, gave a slide presentation
on Egypt; attendance was good.
Met with representatives of University of Portland and
St. Mary's Academy regarding a tuition waiver program.
A formal
forial proposal is being developed.
Did a presentation on parent involvement for Portland
Public Schools.
Attendance at the Center has slowed down some, as it does every
year at this time. Staff are continuing to plan parent workshops
before the end of the school year.
-3-
CLIENTS SERVED:
UNITS
40
492 1/2 tutoring hours
###
OFFICE OF PROGRAM DEVELOPMENT AND RESEARCH - Larry Foltz
The first month of this
this program
program has
has been
been filled
filled with
with many tasks.
Many of the departments within the Urban League have contracts
contracts
that will end in June,
June, while
while new
new contracts
contracts will
will begin
begin in
in July.
July.
That necessitates the preparation of different materials.
Areas of activity for the month include:
Assist in the completion of a RFQ (Request for
Qualif 1for Qualif
ications) for the County by the Youth Services Department.
Assist in preparation and
and submission
submission of
of the
renewal
the renewal
contract and budgets for the Senior Services Department.
Assist in preparation of budget modifications for the
Community Services Department for Metropolitan Community
Action.
problem solving
solving related
related to
Also, assist in problem
to
energy programs.
Assist the Finance Director in the planning process for
conversion of the fiscal system. This involved review
of each budget, meeting with each Department Director
about the process, orientation of those directly
involved, preparation of Gant Charts for presentation
purposes.
Participation in the Community
Conununity Forum process
and
assembly of results.
Preparation of Community Survey
as a follow-up to the Forums.
Attend meeting with both Metropolitan Community Action
and Nultnomah
Multnomah County on issues of RFQ preparation,
expansion of the Urban League borders, energy assistance
programs.
Training of staff on use of computers and available
software.
Begin the process of working
working with
with each
each Director
Director on
program planning and budgeting for the next fiscal year.
ACTTIES
Job Orders Received
Applicant Screened
Applicant Referred
Applicants Counseled
Applicant - Hale
Applicant - Peivale
On-site Job Development
/
JAN.
7
ii'V
/
/
I
I
Sc
UIUThM LEAGUE OF PORTLAND
UIU3MT
1R.
Z
i
/
7
,,
A.
/./4.71
/
/ 7
22.
I
sL
y
S
y
Employment Department
Employment
DepartmentHonthly
HonthlyReport:
Report
April.
April. 1990
B.
3-
30
/
_______ ____
In-house Company Visits
Applicants Placed
Employers Contacted
-
AUG.
SEPT.
I
OCT.
____
UOV.
DEC.
Urban League of Portland
Portland
Job Training
Computer Skills Classes
The Urban League of Portland has computer skills training classes
at Portland Community College, Cascade Campus (2) evenings a
week.
There are two classes, beginners and advanced. Each class is
equipped for (20) students.
The advanced class, which was the original beginners class,
started January 15, 1990 and will end June 28, 1990, with a new
starting date of July 12, 1990.
-.
:
The beginners class started April 24, 1990 and will be a
continuing class with students rolling over into the advanced
class, once they have reached advanced status. These classes are
held every Tuesday and Thursday of
of each week from 88 - 10 p.m. as
the regular hours, 7 - 9 p.m. as summer hours.
This program is a spin-off from the Urban League Clerical Skills
Upgrade Pilot Program, originating in July of 1989 and funded by
employers participating
participating in
in the
the Urban League Employers Pool.
The objective of the program is to equip participants who are
unemployed/underemployed with tools to be competitive and meet
their economical demands.
:
F
Ii
L
J 1
j
((
(
WEDNESDAY, JULY 18, iggO
1990
4:00 P.M.
MULTI-PURPOSE CONFEkENCE ROOM
URBAN PLAZA
\)
___rid
ci
Russet Street
10 North Russefl
URBAN
PLAZA__ lONo
URBAN PLAZA
Portland, Oregon 97227
PolanOreg
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
JULY 18, 1990
AGENDA
APPROVAL OF MINUTES
REPORT FROM THE CHAIR
REPORT FROM THE PRESIDENT
PRESIDENT
COMMITTEE REPORTS
FINANCE COMMITTEE
PERSONNEL COMMITTEE
PROGRAM AND PLANNING COMMITTEE
(
NOMINATING COMMITTEE (BAR*)
SPECIAL REPORTS
ANNUAL DINNER
GUILD UPDATE
ADJOURNMENT
*
BAR - BOARD ACTION REQUIRED
INFOPMATIONAL ITEM
I - INFORMATIONAL
PP - PROGRAM PRESENTATION
PRESENTATION
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
JUNE 20, 1990
The June meeting of the Urban League Board of Directors, held in
the Multi-Purpose
Room, Urban
Urban Plaza,
Plaza, 10
10 North Russell
Multi-Purpose Con-ference
Conference Room,
Street,
p.m by
as called to order at 4:13 p.m.
by Chair Joan BrownKline.
K1in.
The -Follo1ng
follo1ng Directors
Directors were
er in
in attendance:
attendance:
Lou Boston, Joan
Bron-Klin, Rian
Brown-Kline,
RianBrown,
Brown, Don
Don Calvrt,
Calvert, Marva
Marva Fabien,
Fabien, Jim
Francescon, Kevin
Francesconi,
Kevin Fuller,
Fuller, Tom
Tom Gallagher,
Gallagher, Stuart
Stuart Hall,
Hall, Patricia
Hill, Elizabeth Kutza, Rita Lucas, Wally Scales and Gina Wood.
Wood.
The following
follong Directors
Directors were
vere absent
absent with
vdth excuse:
Judy Pitre and Bill Wyatt.
St-F-F
in attendance
Staff in
were:
ttendnce were:
Pauline Reed.
Donnie Griffin,
Drry1 Tuku-fu,
Darryl
Tuku-Fu, Cletus
Cletus Moore
Moore and
nd
The minutes of-Fthe
theMay
May meeting
meeting were
were approved.
approved.
(
Joan welcomed Rian Brown to the Urban League Board.
Boards
In order to save time, the Chair report
as d-FerrecL.
deferred.
PRESIDENT' S REPORT:
REPORT:
PRESIDENT'S
items needing
needing board
board action...
Darryl referred to Items
ction...
1>
1)
Asked -For
Asked
for continued
continued financial
financial support
support for
for the
the S.A..T.
S.A.T. tutor.
mount needed is $384.
Amount
Last year
year 91
91 students
students completed
comp1ted the
the
tutoring sessions.
that support
support of
o-Fthis
thisproject
project could
could possibly
Pat Hill
Hill mentioned
mntiond that
be
possibly be
through the
th Gull
through
d.
Guild.
_g2fl_2
its nonOne Church One Child has asked the League for Its
financial support
support o-F
of the
the One
One Church
Church One
One Child
Child Lavender
Lavender Ribbon
Campaign.
This campaign is to distribute lavender colored
ribbons for people to tie onto their automobiles signifying that
in
there are African-American children needing to be placed In
adoptive homes.
As a sponsor, the League would be asked to:
display ribbons so that the public has easy access to acquiring a
ribbon, be available for interviews with media and encourage
employees to participate In
in the campaign.
Other sponsors are the
Red Cross and
KBMS
1480.
nd KBN1S 148O
2)
2)
(.
-2--2-
The lavender ribbon campaign is a pilot,
pilot, which
hlch if
If successful
successful in
Portland, could be Implemented
implemented across the United States.
i2n_kgnL
I_QQn_a.
n_c 29fl.
Ihn
Darryl
Darryl has
has met
met with
with Armando
Armando LaGuardia
LaGuardia and
and Mr.
Mr. Edgington
Edgingtono-F
of
Portland State
State University
University regarding
regarding trying
trying to
to pursue
pursue some
sometype
typeo-F
of
cooperative arrangement whereby research data collected by the
University is available to the League.
3)
It
jas moved and seconded (Hall/Wood) that a collaborative
Ii
Darryl asked
asked i-F
if the
the agency
agency could
could retain
retain aa labor
labor relations
relations
attorney to represent the League in matters pertaining to personnel Issues
issues which
hlch have and
and may
may come
come up
up In
in the
the -Future.
future.
Jim
Francesconi has
has o-F-Fered
offered totohelp
Francesconi
helpwith
withsome
some preliminary
preliminary things
things but
but
if any Issue
issue goes beyond this, the League would need to have an
4)
(
attorney.
Joan suggested that Darryl do further research and perhaps, Jim
and Marva might give some recommendations.
Darryl reported that he and Cletus are still making contact
with those whose
hose
ho contributed to the capital fund drive.
Alcoa as the last contact and he is waiting to hear from them In
Pilcoa
in
writing
rit1ng that the League can keep the money which
thlch as contributed
to use In
in making repairs at Urban Plaza.
5)
Darryl also stated that he has been approached by three organizations regarding rental of space in Urban Plaza; he will
follow up
lll -Follow
up
on these.
FINANCE COMMITTEE
- Don Calvert
that as
as of
of today,
today, there
there is
is aa balance
balance o-f
of $220,700 in the
Reported that
checking account against approximately $25,000 out in payroll and
other accounts payable; there is
Is approximately
approximately $17,900
$17,900 in
In
savings.
These monies are currently held at First Interstate
Bank.
Bank
Is continuing.
The conversion process is
Cletus circulated a draft
copy
copy oF
of the
the reporting
reporting -Format;
format; is
is still
still unable,
unable, at
at this
this point,
point, to
furnish
report.
furnish aa -Financial
financial report
Reported that he ul1l
i1l be meeting
next week vith
with the auditors to begin the alk-thru
alk-thru -For
for closure
closure o-F
of
FY89 /90
-3--
Cletus also reported that he has met with the Chubb underwriter
regarding the Directors and Officers
OFFicers liability Insurance
insurance and
Chubb will
will extend
extend the
the policy;
policy; circulated
circulated aa booklet
booklet -From
from the
insurance company
insurance
company on
on directors
directorsand
ando-F-Flcers
officers liability.
liability.
Cletus further reported that he has located the original promissory note due the Spratlins.
closing date is being set by John
Durkhelmer on
Durkheimer
on the
the 2404
2404ft.
N. Vancouver
Vancouver venue property.
HUD has
been paid off
off and
and the
the property
property should
should be
be of-F
off the
the books by the end
of this fiscal year.
Joan stated that she recognizes all of the activity which is
occurring in
office, however,
however, it
it is
is very
very important
Important
in the
the -Finance
finance office,
that board members receive a financial statement.
Tom asked if there was
as aa plan
plan for
for the
the property on Beech Street.
Cletus stated that the
the only
only plan
plan was
as to get the house demolished
and the land cleared, both of these has occurred. No other plans
have been made regarding the property.
Cletus stated that he will be talking with other bankers and
developing aa rapport
developing
rapport with
with them..
them.
Joan commended the committee and staff for the hard work
vork which
has been
been done
done in
in the
the -Finance
finance area.
area.
Darryl reported that he has been negotiating with United Way and
the process continues.
in the usual allocation
The League is not In
process because of the problems of the past and there have been a
number of meetings and monitoring of the League's financial
past few
fe weeks.
operation in the past
weeks.
United Way's Executive Committee
mt yesterday
and we are
tee met
yesterday and
are awaiting
awaiting aa report.
report.
question to
to United
United Way
Way staf-F
staff today
Darryl's question
today was
as whether the
budget was
as acceptable to be funded as is.
budget
There is a meeting
set up -For
for next
next Monday
Monday and
and the
the response
response Darryl
Darryl received
received in his
telephone conversation
conversation with
with one
one of
of United
United Way's
Ways volunteers today
today
telephone
is that United
United Way's
Ways decision
decision will
will be
be based
based upon
upon the
the direction
the League will be moving toward after discussion at today's
board meeting.
- Tom
11 agher
Tom Ga
Gallagher
Board members were mailed letters regarding personnel issues.
The committee's recommendation was
as presented
presented as the motion...
motion..
It
It
-4-
Tom further reported that Darryl is to explore life insurance
policies vhich
which will
lll fit
fit into
into his
his personal
personal portfolio
portfolio in an amount
1.5 X his salary and when he has found what he wants, present
the package
package to
to the
the board
board -For
for approval.
approval.
(
Tom reported that the criteria for Darryl's six month evaluation
as worked
as
orked out by Tom Kelly and Darryl.
t the next Personnel
Personnel
Committee meeting, the committee will revle
review Darryl's
Darryl's performance
performance
and bring a report at the July Board Meeting.
Tom explained
about the ne revle
review process which will
lll be
be In
In place
place following the
six month evaluation.
Darryl
il1 be given a specific set of
lll
when he makes his report, he will
objectives and each month vhen
1ll
address that
what he is specifically doing to meet the general objectives.
The board will
lll adopt
adopt or
or comment
comment on
on the
the president's
president's report
report
and the minutes shall reflect same.
IiflL
Qrocess as vjrltten by the Committee be aproved.
(copy attached)
Ih_fflQkQfl_2L
Kevin Fuller
as Introduced
introduced to the Board.
PROGRAM
PROGRAM ,ND
ND PLANNING
FLNNING COMMITTEE
COMMITTEE
Jim Francesconi
Jim circulated
circulated aa revised
revised copy
copy a-F
of the
the policy
policy and
and planning
planning task
force work paper.
papers
The recommendations from the committee were
done Independent
independent a-F
of Darryl's
Darryl's recommendations,
recommendations, however,
however, they are
remarkably similar; both emphasize advocacy and essentially the
same programs, youth
youth and
and adult
adult employment
employment and
and education
education and
and
career development.
Discussion ensued regarding the persons ho served on the committee and that none are board members, and the direction this work
paper leads,
leads, i.e.,
i.e., advocacy,
advocacy, sel-F-su-Fficiency
self-sufficiency and
and program
program servicservices.
Jim
Jim noted
noted various
various points
points and
and board
board members
members were
were asked
asked to
to put
put
their ideas or comments in writing and give to Jim; he is going
to revise this work paper again and send it to board members for
review.
This discussion as quite lengthy and
and it
it vas
as decided
that a specially called meeting will
lll be
be held
held to
to continue
continue discusdiscussion.
Gina Wood asked all board members to make the contacts they were
assigned regarding selling tables to the annual dinner.
-5-
The meeting adjourned at é:20 p.m.
Sub
ed by:
ne J.
R
dministrative ssistant
drninistrative
Urban League of Portland
R viewed
v1eed and
and
ppro ed by:
Gina Wood
Secretary
Urban League
Urban
League Board
Board a-F
of Directors
Directors
SPECIAL BOARD MEETING
JULY 3,
1990
Board
present:
Board me1nbers
menbers present:
Joan Brown-Kline, Rita Lucas, Tom
Gallagher, Bill Wyatt,
Wyatt, Stuart
Stuart Hall,
Hall, Jim
Jim Francesconi,
Francesconi, Judy Pitre,
Kevin Fuller, Elizabeth
Elizabeth Kutza,
Kutza, Gina
Wood,
ina Wood, Donnie
Donnie Griffin
Griffin and
nd
Marva Fabien.
Fabien
Brown called
c11ed the
Joan Brown
the meeting
meeting to
to order
order att 4:08
4:08 p.m. In
th Multiin the
MultiPurpose Conference
Purpose
Conference Room,
Room, Urban
Urban Plaza,.
Plaza.
Discussion continued regarding the recommendations submitted by
the Program and Planning Committee and Dr. Tukufu on the Future
future
direction of the Urban League of Portland.
assist African-Americans
assist
and others
others in
in the
the achievement
achievement
ricn-Pmericans and
(
Ibg_Qn_4L
Ib
i_f
It was
It
as moved
moved and
and seconded
seconded (Francesconi/Grif-Fin)
(Francesconi/Griffin) that
the -Followfollowthat the
1.
2.
Ih_fflgn_p
I_ffi2Qfl_QL
Ih_fflPt2n
Ib_gign
-2-
Ih
Ih.
pn_ia
hfflign
The meeting adjourned at
Sub
tte
by
Adrninistrtive
dminietrative Assistant
Aseistant
Urban League
League o-F
of Portland
Urban
Portland
13 p.m.
13
p.m.
Read and
pproved
pprovedy:
y:
Gina Wood
Secretary
Urban League Board of Directors
PRESIDENT' S REPORT
REPORT
PRESIDENT'S
Dr. Darryl Tukufu
Activities from: June 13 - July 10, 1990
Staff
Conducted weekly staff and/or program director meetings; explained
where the League was in terms of the new versus old direction and
and
possible implications. Staff have been informed every step of the
way in regards to my and the board's program and planning
planning
committee.
Board
Attended regularly scheduled meetings with the board chair;
attended the program and planning task force meetings; attended
the regular
regular and
and special
special board
board meeting.
meeting.
Annual Dinner
Attended annual dinner committee meetings, and made calls to
businesses and individuals concerning the dinner.
Funding Agencies
Met with: United Way (along with Joan
Joan Brown-Kline and Cletus
Moore); ASD staff regarding
regarding the
the special
special conditions attached to our
our
contract; AMA staff and their board executive committee regarding
regarding
transition of Emergency Services to their agency. Talked to
county contractors regarding our new direction and the open job
positions in our programs.
Community and Public Relations/Meetings
Guest Speaker: AMA Head Start Awards Banquet
Guest Speaker: The "Campaigners" Breakfast meeting
Guest Speaker: Association of Future Teachers summer
institute, sponsored
sponsored by
by the
the Portland Teachers Project
Member of community panel explaining our programs and the
needs of N/Northeast youth at a meeting of the Oregon Youth
Commission.
Attended:
the Senior's Potluck luncheon; African-American
Festival Committee's
Committee's gospel
gospel extravaganza and fundraiser; the
Welfare Reform Advisory Committee; meetings and subcommittee
meetings of the Public Works Task Force; a subcommittee
subcommittee meeting
meeting of
the Jobs Committee; the United Way Agency Association meeting.
Met with:
Bea Brooks of Adult && Family
Family Services
Services regarding
Urban League participation on the Welfare Reform Advisory
Committee; Bea Brooks and her staff concerning renting the
the lower
lower
floor here at the League for a jobs skills administrative office;
Maria Alanis and Edward Alvarez regarding minority recruitment at
Portland State University (PSU); a Crips member wanting to leave
the gang; Janice Wilson,
Wilson, senior
senior vice
vice president of First
Interstate; members of
of Mike's
Nike's human
human resources and corporate giving
divisions; Sam Brooks
Brooks of
of OANE;
CAME; Rosemary
Rosemary Anderson, executive
director of the Portland OIC; Charles
Charles Schiffman of the Jewish
2
Federation regarding his concern for African-American and JewishAmerican dialogue and quarterly meetings; members of Black Law
Enforcement United (BLEU); Thonas
Thomas Williams,
Williams, Acting
Acting General Manager
of KBMS radio; JobNet representatives from PDC (we joined their
network); Bill Weismann and other members of Oregon Alliance for
Progressive Policy regarding advocacy on the state level:
level; and
Jeanna Wooley and Jennie Portis concerning the Urban League
involvement in the Jobs Committee and working in conjunction with
the Jobs Workforce.
I have asked Jim Francesconi to assist me in locating labor
attorneys to assist us pro-bono and/or low cost.
Since our budget will not allow us, at this time, to hire a
community services director, I will have to take on more of this
responsibility.
Therefore, I have appointed
appointed Cletus
Cletus Moore
Moore as Vice
President, Finance and Administration. This will allow me more
more
time to do the external and leave a capable person in charge of a
great deal of the everyday
everyday internal
internal issues.
issues.
DEPARTMENTAL REPORTS
JUNE 1990
ADULT A1'TD
ADULT
AND SENIOR
SENIORSERVICES
SERVICES -- Joe
Joe Payton
Payton
MAJOR HIGHLIGHTS:
The Fishing Derby was a complete success - good weather--good
tine.
time.
Thank you letters sent to all participant donors.
1/2 time case manager position filled.
PROBLEM:
Unit
count in
in case
caseirtanageinent
management and
Unit count
and short
short term
term intervenintervention was low due to many staff taking vacations to bring their
accrual down to acceptable levels.
CLIENTS SERVED:
Case Management/Case Management OPI - 128 clients - 3
Short terni
Short
term intervention
intervention
- 125 clients
Information and referral
864 contacts
SUMMARY:
SUNMARY:
FY89/90 completed, last program report submitted to ASD
July 9, 1990.
FY 90/91 contract is somewhere
somewhere in
in the
the county
county
process for signatures. Special condition negotiations have been
completed and contract will be treated as retroactive to July 1,
1990.
COMMUNITY SERVICES - Lana Danner
MAJOR
MAOOR HIGHLIGHTS:
The Conununity
Community Services
Services Department
Department received
received its
its 1989/90
1989/90 program
review.
Steve Rapp, Executive Director of MCA rated the
the program
highly, very pleased with files, documentation, but
but suggested that
more specific data be written in the follow-up remarks.
Suary:
Summary:
Two staff persons were lost due to overhead costs and
and
benefit increases.
I leave the Urban League of Portland after
seven years of employment. I am honored and deeply grateful for
having had the opportunity to serve the clients and the
the corumunity.
conmiunity.
I will continue to support the Urban League whether it's the
Portland affiliate or elsewhere. Good luck.
CLIENTS SERVED:
241; 342 UNITS.
-2-
NORTHEAST YOUTH SERVICE CENTER - Mardell Taylor
MAJOR HIGHLIGHTS:
Staff had an all day planning session at the Red Lion Inn, Jantzen
Beach.
Agenda included:
Group sharing about experiences and
FY9O/91 contract, the Youth
feelings about YSC, overview of the FY9O/9l
for Seniors
Seniors summer
summer work
workproject
projectthrough
throughAdult
Adult
Family Services,
& &
Fairtily
the youth program office information and changes from last
last year.
This session went very well; some staff expressed feelings of
sadness because of recent staff loss/changes soon to occur.
CLIENT CONTACTS:
799/clients served 65; service hours - 994
EMPLOYMENT DEPARTMENT - Jean Young
MAJOR HIGHLIGHTS:
(
Met with Human Resource representatives of several business
organizations in the metropolitan area along with the CEO to
discuss their hiring procedures and the possibilities of on-thejob training for applicants
applicants in
in need
need of
of skills
skills training.
training.
The
results of the meetings were favorable in some areas and highlighted/exposed other areas where advocacy is needed.
CLIENTS SERVED:
See attached.
WHITNEY I1.
N. YOUNG
YOUNG LEARNING
LEARNING CENTER
CENTER -- Gloria
Gloria Phillips
Phillips
Deborah Cochrane, Consultant
MAJOR HIGHLIGHTS:
The Center closed on June 7th to reopen in September. End of the
year awards with to students Kyra Parker and Rachell Greenidge for
"Leadership;" Willie
"Leadership;1'
Willie Banks
Banks for
for "Best
"Best Suimaries;"
Summaries;" LaShawnta Spears
for "Attendance;" and Aruna Kargbo for "Most Improved Grades."
Each winner received $30.
The Rainbow II award went to Willie
Banks who earned $40.
$40.
Staff attended the Grant and Jefferson High School graduations.
(.
WMYLC hosted the Youth in Crisis seminar for parents, students and
community.
conununity.
Three major topics were Gangs, Parent and Teen
Relationships, and Drugs and Alcohol.
WNYLC parents helped to
advertise the seminar, however it conflicted with Rose Festival
activities and attendance was not as good as expected.
/
-3-3During the
summer the
During
the sununer
the Acting
Acting Director
Director will
will work
work to
to coirtpile
compile data
data
on yearly
and student
student evaluation
evaluation surveys,
on
yearly statistics
statistics and
surveys,
work
work along
along
with
Deborah to
complete the
the year-end
with Deborah
to complete
year-end report for the school
districtand
district
and the
the report
report for
forthe
theBlack
Black United
fund, plan
plan for
for next
United fund,
next
year. Staff
year.
Staff had
had aa year-end
year-end debriefing
debriefing and
outlined areas
and outlined
areas needing
needing
improvement for
improvement
fornext
next year.
year. This
will be
This information
information will
be incorporated
incorporated
into the
the final
report.
into
final report.
report for the school
CLIENTS SERVED:
SERVED:
19;
81 tutoring
hours.
19; 81
tutoring hours.
OFFICE OF
OFFICE
OFPROGRAM
PROGRAM DEVELOPMENT
DEVELOPMENT & RESEARCH
RESEARCH
- LarryFoltz
Foltz
- Larry
Last
minute work
work was
Last minute
wasdone
doneononthe
the grant
grant package
package that
that was
was submitted
submitted
to Multnoniah
County on
to
Multnomah County
on the
theCSBG,
CSBG, homeless
and LIEAP
LIEAP programs.
homeless and
programs.
Also met
Alliance regarding
Also
met with
with Albina
AlbinaMinisterial
Ministerial Alliance
the county
county and
and
regarding the
the types
types of
of programs
programs and
the
and services
services offered
offered by
by the
the League.
League.
They
will
make their
decision about
about the
will make
their decision
the transfer
transfer of
of our
our program
program in
in
July.
July.
(
(
Participation continued
in the
Participation
continued in
the process
analyze the
and
process to
to
the results
results and
prepare
data for
for the
of Directors
Directors
inanalyze
the development
prepare data
the Board
Board of
in
the
of
the
deve1opent
of
the
new Urban
new
Urban League
Leaguedesign.
design. Critical
Critical to
tothis
this
development
development is the
preparation
of aa budget
for the
preparation of
budget for
the programs
programs which
whichisisrealistic
realistic with
with
the overall
the
overall plan,
plan,in
inaccord
accordwith
with the
theUnited
United Way
and
acceptable
to
Way and
acceptable
to
the
of directors.
directors.
the board
board of
is the
A lot
A
lot of
of work
work was
wasdone
donetotoassist
assistthe
the fiscal
fiscal department.
department. Financial
Financial
reports
were completed
completed and
and submitted
submitted for
reports were
theConiniunity
Community Services
for the
Services
andthe
theNEYSC.
NEYSC. Najor
department and
Major concentration
involved preparing
concentration involved
preparing
payroll for
formid-month
mid-month and
and completion
completion of
payroll
of a
a payroll
payroll traininq
trainincçduring
during
the last half of the month.
the last half of the month.
I
--'
'I
:
April. 1990
.April.
1990
212
FEB.
1.12 6
126
429
HJfl.
}Thfl.
114
162
406
25
82
163
432
432
115
21
128
128
197
197
268
Applicant Screened
Screened
Applicant
Applicant Referred
Applicants Counseled
Applicant - Hale
Applicant - Female
42
,
: 15
89
.
-
UI.Y
DULY
UIU3AN LFJtGD1
OF PORTLMD
PORTLMD
DIU31UT
LEAGD1 OF
Employment
mp1oyment Department
Deparbnent Honthly Report
J2Ur.
J2N.
130
85
33
96
80
ITtflTE
Jtm
239
83
83
0
107
67
}Y
}AY
157
157
10
64
89
3
APR.
AP1.
ic
66
59
2
ACTIVITIES
79
64
1
66
Job Orders
Orders Received
Received
Job
77
0
ü
66
.
2
7
22
66
On-site Job Development
2
4
54
5
1
24
41
.
In-house Conipany
In-housa
Conipany visits
viita
16
22
20
Applicants Placed
22
.
Employers Contacted
4/JU/QD
..
AUG..
AUG.
SEPT.
SEPT.
QCT QCT.
NOV.
DEC.
NORTHWEST
NATURAL
GAS COMPANY
COMPANY
NATURALGAS
220 N.W.
NW. SECOND
SECOND AVENUE
PORTLAND, OREGON 97209
(503) 226-4211
June 14, 1990
Mr. Donnie Griffin
Director of Community Relations
US West Communications
421 SW Oak Room 8S13
Portland, OR 97204
Dear Mr. Griffin:
(
At the request of Darryl Tukufu of the Urban League of
of Portland,
Portland, II am
amwriting
writing to inform
position on
on the
the Urban
Urban League's
League's Board of Directors. I am
you of my interest in filling a position
extremely pleased to have been recommended
recommended for
for such
such aa position
position by Bob Ridgley and
George
Richardson
of
Northwest
George Richardson of NorthwestNatural
Natural Gas
Gas and
and am
am anxious
anxious to
to receive
receive your
your
consideration.
My attached resume presents my qualifications.
qua'ifications.
I believe
believe my
my abilities
abilities can
can make
make a
meaningful contribution to the efforts of the Urban League as well as add strong financial
management input in its administration.
Originally a south side Chicagoan, I share the Urban
Urban League's
League's concern
concern for
for the
the inner
inner city
city
and its residents, particularly its youth. I am a strong advocate of education at all levels
and maintain a lifelong commitment to opposing discrimination in any form. The Urban
League encompasses a range of concerns to which I can fully and confidently dedicate
substantial effort.
I look forward to hearing from you.
Sincere'y,
Sincere)y,
ames R. Boehlke
(
JRB/kw
Attachment
JAMES R. BOEHLKE, 3D.,
ID., CPA
16760 S.W. 108th Avenue
Tigard, OR 97224
Bus: (503) 721-2451
Home: (503) 684-9359
Skills and Achievements:
Finance, Tax and Analysis
- Financial, legal, and tax analysis leading toward decisions on leasing, property acquisitions, debt
financing and equity structure.
-- Computer modeling and electronic spreadsheet expertise.
-- Financial modeling for pro forma analysis, budget and cash flow projections.
-- Capital and fixed asset budgeting and control, production scheduling.
- Tax analysis, compliance, correspondence, audits, research and writing.
Accounting & Systems
- Computer based financial reporting and analysis systems.
- Computer systems and operations.
- Management Information Systems and financial modeling.
- Audit.
Communication
- Written communication of financial and tax information to
to partners, lenders, and investors in
syndicated real estate partnerships.
-- Verbal presentations at investor meetings on troubled properties and lender negotiations on
problem loans.
- Served as the primary contact for lenders, investors and government agencies, often in critical
Situations,
and consistently
consistently established much-needed credibility.
situations, and
- Business correspondence with proven ability at literacy and clarity.
Mnnagcment
Mnagcment
- Direct staff supervision and overall supervision corporate and office management staff.
-- Restructure of accounting and office systems and training of staff in their operation.
- Comprehensive business consulting for owners including supervision of real estate holdings, leasing
company, and entrepreneurial organizations.
Industry Experience
-- Publicly held natural gas utility
- Real Estate Development
- Manufacturing - Computerized sawmill equipment, Electronic controls, High-tech
High-tech food
food processing
- Government Contracting
Public Accounting
Instruction
- Part-time instructor of Financial Management, Taxation, and Accounting
City University - Seattle, Washington
Linn-Benton Community College - Albany, Oregon
Mt. Hood Community College - Gresham, Oregon
Resume'
James R. Boehike, S.D.,
J.D., CPA
Page -2-
Employment History:
Northwest Natural Gas Company
Company
Manager Financial Planning and Taxation
Independent Financial and Tax
Tax Consultant
Consultant
DKB Corporation
Commercial Real Estate Developer - Seattle, Washington
Chief Financial Officer
Faimt, Lewis & Behrcnz
Faunt,
Certified Public Accountants - Portland, Oregon
Tax Supervisor
Albany International Industries, Inc.
Sawmill Equipment Manufacturer - Albany, Oregon
Vice President of Finance
(,
American Pouch Food Company, Inc.
Minority Enterprise U.S. Defense Dept. Contractor
Retort Pouch Foods - Willowbrook, Illinois
Manager Systems, Computer Services, Financial Planning
Coopers and Lybrand
Certified Public Accountants - Portland, Oregon
Tax Specialist
Specialist - May 1977 to May 1979
Education:
Drake University Law School
School
St. John's University
Brother Rice High School
Des Moines, IA - J.D. 1977
Collegeville, MN - B.S. 1973
Chicago, IL - 1969
Awards and Associations:
--
Award for Distinguished Teaching, City University
Certified Public Accountant, Oregon and Washington
-
Member:
-
American Institute of CPA's
American Gas Association Taxation Committee
Pacific Coast Gas Association