Board of Directors
WEDNESDAY,
18,
WEDNESDAY.OCTOBER
OCTOBER
18, 1989
1989
12:00
NOON
12:00 NOON
i!tiI %i
UI 1 ;ZII:1
.[$11
ISi$Ih!1
URBAN
URBAN PLAZA
b
The Urban League
Leaaue of Portland
URBAN PLAZA
10
10 North
North Russell
Russell Street
Street
Portland, Oregon 97227
(503) 280-2600
(503)
?P-2600
SJ1 :!l S i PejIJ
a
.3
:r.5i OF DIRECTORS
BOARD
OCTOBER 18, 1989
AGENDA
APPROVAL OF MINUTES
CONHI
COMMI TTEE REPORTS
1.
Finance
2.
Fund Raising
1.
3.
4.
Program and Planning
Personnel
5.
Nominating
6.
Community Relations
7.
Building Committee
5.
REPORT OF THE PRESIDENT
REPORT OF THE CHAIR
Iti
-
URBAN LEAGUE
URBAN
LEAGUE OF PORTLAND
PORTLAND
BOARD OF
DIRECTORS MEETING
MEETING
BOARD
OF DIRECTORS
September 20,
Septeniber
20, 1989
1989
The September
The
Septenibermeeting
meetingofof the
the Urban
Urban League
LeagueBoard
BoardofofDirectors
Directors held
held
in the
in
theMulti-Purpose
Multi-Purpose Room,
Room, Urban
UrbanPlaza,
Plaza,10
10North
NorthRussell
RussellStreet
Street
was called
was
called to
to order
order at
at12:15p.m.
12:15p.m. by
by Internal
InternalVice
Vicechair,
chair,
Thomas
Thomas
Gallagher.
Gallagher.
Present:
Tom Gallagher,
Joan Brown-Kline,
Brown-Kline, Jim
Donnie
Present: Toni
Gallagher, Joan
Jim Francesconi,
Francesconi, Donnie
Griffin, Pat
Griffin,
PatHill,
Hill,
Toni
Tom Kelley,
Kelley, Rita
RitaLucas,
Lucas, Dr.
Dr.James
James Martin,
Martin,
Victor Merced,
Merced, Shirley
Nero,
Jr.,
Victor
ShirleyMinor,
Minor,David
DavidM.M.
Nero,
Jr.,Clair
Clair Silver,
Silver,
Linda Torrence
Linda
Torrence and
and Gina
Gina Wood.
Wood.
Absent
bsent With
With Excuse:
Excuse:
Glickman.
Louis Boston,
Boston, chair,
chair, Don
Louis
Don Calvert
Calvert and
and Harry
Harry
Phillis Pace,
Pace,Josephine
JosephineBrown,
Brown, Lana
Lana Danner,
Danner,
Staff Attending:
Staff
Attending: Phillis
Brenda Davis
Brenda
Davis and
and Roxann
Roxann Hutchinson.
Hutchinson.
INTERIM GUIDELINES:
Tom Gallagher
Toni
Gallagherpresented
presentedtotothe
the board
board suggested
suggested guidelines
guidelines for
for
managing the
managing
theUrban
UrbanLeague
League
during
during
the
thetransition
transition period.
period. The
guidelines indicated
that the
the Board
Board would
would provide
guidelines
indicated that
provideoverall
overallleaderleadership and
ship
and support
supporttoto the
the staff
staff during
during the
the interim
interim and
and also
also identifidentified the
the roles
rolesJoe
JoePayton
Payton as
as Facilitator
Facilitator
Programsand
and Rita
Rita Lucas
Lucas
ied
ofofPrograms
as Loaned
as
Loaned Executive
ExecutiveOfficer
Officer would
wouldhave
haveduring
duringthe
thetransition
transition
The following
following changes
changes were
were recomraended
recommended to
to the
the
period. The
period.
guidelines:
guidelines:
1.
Fill the
Fill
the finance
finance position
position as
as soon
soon as
as possible.
possible.
2.
2.
Rita Lucas,
Lucas, Joe
JoePayton,
Payton,Shirley
Shirley
Minorand
andToni
Tom Gallagher
Gallagher
Rita
Minor
should
meeting with
with the
the Finance
Finance
should conduct
conductaa regular
regular joint
joint meeting
Committee totoassure
Comraittee
assurethat
that the
the League
League is
is continuing
continuing to
to
function
function within
withinthe
the guidelines
guidelinessetforth
setforth in
in the
the Financial
Financial
Recovery Plan.
Recovery
Plan.
3.
3.
The
TheBoard
Boardwill
willprovide
provideoverall
overallleadership
leadershiptotothe
the staff
staff
and management
and
management team
teamduring
duringthe
theinterim.
interim.
4.
4.
Joe Payton
Joe
Payton will
will remain
remain as
as Director
Director of
of Senior
Senior Services
Services but
but
will assume
will
assume the
the additional
additional responsibilities
responsibilities while
while
maintaining his
of pay.
pay.
maintaining
his current
current rate
rate of
5.
5.
Delete the
Delete
the word
word "suggested"
"suggested"from
fromthe
theguidelines
guidelinestitle.
title.
1.
Tom Gallagher
Toni
Gallagher recommended
recomraended
that
thatthe
the Guidelines
Guidelines with
with the
theamended
amended
and acceptacceptshowofof hands
hands vote
vote was
was taken
taken and
wording be
wording
be accepted.
accepted. AA show
unanimously.
passed unanimously.
ance of
the revised
revised guidelines
guidelines passed
ance
of the
-2-
Discussion pursued
Discussion
pursued with
with regard
regardto
toidentifying
identifyingwhich
whichboard
board
nieinbers
members
would be responsible for
for signing
signing checks
checks for
for the
the League
League and
and which
which
names
bank. Considered in
nanies would
would be
be on
on the
the signature
signature cards
cards at the bank.
the discussion
discussion too
too was
was frequent
frequent delay
delay due
due to
to one
one or
or niore
more
designated signers of checks being unavailable. To facilitate the
situation a motion was
was made
made and
and seconded
seconded (Nero/Lucas)
(Nero/Lucas) to
to have
have (5)
(5)
persons, Lou Boston, Donnie Griffin, Jim Francesconi, Rita Lucas
carried.
and Toni
Tom Gallagher
Gallagher as
as check
check signers.
signers. The motion was carried.
To facilitate expedition of smaller amounts, a motion was made and
seconded (Gallagher/Francesconi) to give Rita Lucas authorization
to sign checks under $100. The motion was carried.
Shirley Minor suggested that checks be signed once a week possible
on Fridays to alleviate the delay in getting checks signed by the
Leagues staff.
League's
staff.
GUILD REPORT:
Pat Hill, president of the Urban League Guild, reported on the
upcoming tea being planned by the Guild to take place November 5,
1989 from 1 - 5p.m. at the home of E. Shelton and Heloise Hill.
The Guild will be sending
sending out
out invitations.
invitations. Pat reassured the
Board that the tea was not a fund raiser and would not be in
conflict with United Way's
Way's campaign
campaign period
period which
which extends
extends from
from
August 15th to November 15th each year. Pat again invited the
Board Members to come to Guild meetings which are held the second
Wednesday of each month and also to join the Urban League Guild.
ToniGallagher
Tom
Gallagher will
will send
send aa letter
letter to
to Don
Don Ballinger
Ballinger at
at United
United Way
Way to
to
inform him of the tea and confirm that there will not be a
conflict of interest regarding the date.
FINANCIAL COMMITTEE:
-4
A Financial
Financial Recovery
Recovery Budget
Budget Plan
Plan was
was submitted
submitted to
to the
the Board
Boardby
byToni
Tom
Gallagher outlining the allocation of funds received from the sale
Brought up in the discussion
of Fred Meyer Walnut Park Building.
which followed was the upcoming fiscal audit; the balance due Peat
Marwick from last year's audit; selection of this year's auditors;
payment of dues to the National Urban League and the need to sign
the contract
contract due
due to
to terminate
teminate on
on October
October 6,
6, 1989
1989 submitted
submitted by Rick
Harris for his past consulting fees. Because Rick Harris had
worked on this year's accounts it was decided to stay with Peat
made to
to
Marwick rather than change auditors. Recommendation was made
use the money designated to pay National Urban Leagues dues for
payment of the remaining
remaining balance
balance due
due Peat
Peat Marwick
Marwick from
from last
last year's
years
audit; and the Finance Committee along with the Program and
Planning Committee would implement and submit a payment schedule
to National Urban League for the Urban League of Portland's
outstanding dues. In addition, both committees would be
responsible for monitoring the budget to assure that the financial
recovery plan procedures were being closely followed. Regarding
the consultant contract, a motion was moved and seconded
-3-3(Gallagher/Griffin)
(Gallagher/Griffin)
to
sign Rick
Rick Harris's
consultant contract.
contract.
to sign
Harris's consultant
The motion
The
motionwas
wascarried.
carried. Certain
Certain aspects
aspects of
of the
theFinancial
FinancialRecovery
Recovery
Plan are
are under
under negotiation
negotiationwith
with
HUD and
and PDC
PDC so
was
Plan
HUD
sothe
the report
report was
recollected
fromboard
boardmneinbers.
members. A
recollected from
A motion
was made
made and
motion was
and seconded
(Francesconi/Griff fin)
(Francesconi/Grif
in) to
to accept
accept the
the Finance
Finance budget
budget plan.
plan. The
motion
motionwas
wascarried
carriedwith
withClair
ClairSilver
Silver abstaining
abstaining until
until he
he could
could
view accounts
view
accounts payable.
payable.
PERSONNEL
PERSONNEL COMMITTEE:
Tom Kelley
committee was
of
Toni
Kelleyreported
reportedthat
that the
the cornniittee
wasinin the
the process
process of
assisting
assistingthe
theExecutive
ExecutiveCornhrLittee
Committee with
withdefining
defininggoals,
goals,creating
creating aa
job description
description and
and identifying
skillsrequired
requiredfor
forthe
thenew
new
job
identifying the
the skills
CEO
CEOininaddition
addition to
to making
making recornniendations
recommendations to
to the
the Search
SearchCornniittee
Committee
with regard
with
regard to
to time
time frame,
frame, the
therole
rolethe
the
National
National
Urban
UrbanLeague
League
would play
would
playand
andexpedition
expeditionof
of the
the process.
process. The Search
SearchCornhrLittee
Committee
members are
mneinbers
areLinda
LindaTorrence,
Torrence, Chair,
Chair, Toni
Tom Kelley,
Kelley, Harry
Harry Glickman
Glickman and
and
Sam Brooks,
Sam
Brooks,Executive
ExecutiveDirector
Director of
of Oregon
Oregon Association
Association of
of Minority
Minority
Entrepreneurs. A
Entrepreneurs.
A motion
motion was
was moved
moved and
and seconded
seconded (Gallagher/Wood)
(Gallagher/Wood)
that the
that
thefour
fourmneinbers
members of
of the
the Search
Search Committee
Cornniitteeformat
fomataa process
process for
for
se.Lectlng
tne new
new CEO
selecting the
CEO and
present
theboard
boardfor
forapprova
atroval.
present
it it
totothe
The motion
The
motionwas
wascarried.
carried. An
An emergency meeting
will be
be scheduled
schedul
ng will
to
to
adopt the
adopt
the process.
process.
Tom Gallagher
thatthe
theExecutive
Executive
Committee and
Toni
Gallagher suggested
suggested that
CornhrLittee
and Personnel
Personnel
CollurLittee
authorizedtotoprepare
prepareaa response
response for
for the
Committee be be
authorized
the meeting
meeting with
with
United Way
Way Allocation
1989.
United
Allocation Panel
Panel scheduled
scheduled on
on October
October 13,
13, 1989.
Philliswas
was instructed
instructedtoto
contact
members of
both groups
groups to
to
Phillis
contact
mneinbers
of both
schedule aa meeting
schedule
meeting date
date when
whenall
all could
could attend.
attend.
The
at 2:00p.m.
2:00p.m.
The Board
Boardwent
wentinto
into executive
executive session
session at
Submitted By,
Submitted
By,
iLJL
iLJL
''
Phillis
Pace,
Phillis Pace,
J
Executive Secretary
Executive Secretary
Read
Approved By,
Read and Approved
James Francesconi,
James
Francesconi, Secretary
Secretary
Urban
Leagueof
of Portland
Portland
Urban League
GUIDELINES FOR MANAGING THE URBAN LEAGUE
DURING THE TRANSITION PERIOD
Joe Payton, Director of
of the
the League's
League's Senior
Senior Citizen
Citizen Program, will
be responsible for coordinating
coordinating and
and supervising
supervising the day-to-day
activities and operations of the Urban League during the interim
period of the search for the new President/CEO. Joe will assume
the added responsibilities maintaining his current
current rate
rate of
of pay.
Joe will report to Rita Lucas, a loaned executive from NORTHWEST
STRATEGIES, Inc., who will serve as liaison to the Board
Board of DirecDirectors.
Suggestions for Rita during the interim period should include:
*
Brief meeting with all 'Urban League staff
staff to provide
a general framework for the role of Joe Payton and
herself during the interim period.
(Answer question
or identify questions to be answered at a later date
which we do not presently have answers for.)
*
Obtain up-to-date listing of all employees
employees in the
Urban League by department with revised organization
organization
chart.
*
Have a joint meeting with
with Rita
Rita and
and Joe
Joe (Lou
(Lou or
Donnie too, if available) and individual department
heads
heads to
to determine
determine workloads,
workloads, priorities,
priorities, staffing
staffing
problems, concerns, and the various statuses
statuses of
of each
program.
*
Identify specific guidelines to the best extent
possible which Joe should be able to use in carrying
out his decision making responsibility along with
those decisions which should be made by Rita Lucas
(e.g. obviously, decisions affecting the budget,
budget,
staffing, terminations/discipline, major program
decisions, contract decisions, etc. should be
reviewed by Joe with Rita prior to implementation.)
*
Identify board resources which can assist Rita and
Joe during the interim period so when a question or
problem is identified which neither of the two can
resolve, board members can provide assistance.
*
The staff needs to be
be reassured
reassured that
that the
the board
board is
is
dedicated and committed to a successful Urban League
of Portland both during the transition
transition period
period and
and in
in
the future.
*
Validate with
there is
isaamajor
major
Validate
withthe
thestaff
staff that
that there
challenge
we hopefully
expect and
and
challenge ahead
ahead and
and that
that we
hopefully expect
desire aamajor
desire
majorconunitmnent
commitment from
fromeach
eachand
and every
every one
one of
of
them to
them
to help
help us
us succeed
succeedininthe
the future.
future.
*
The Board
The
Boardwill
willprovide
provideoverall
overallleadership
leadershipto
to the
the
staffand
staff
and management
management during
duringthe
thetransition
transition period.
period.
*
*
Fill the
theFinance
Finance Director
Director position
position as
as soon
soon as
as
Fill
possible.
possible.
*
Conduct regular
Conduct
regular joint
joint meetings
meetings of
of the
the Finance
Finance
Committee and
Payton, Shirley
ShirleyMinor
Minor
Committee
andRita
Rita Lucas,
Lucas, Joe
Joe Payton,
and Tom
League is
and
ToniGallagher
Gallaghertotoassure
assurethat
that the
the League
is
continuing to
function within
within the
the guidelines
guidelines
continuing
to function
setforth in
setforth
inthe
theFinancial
FinancialRecovery
Recovery Plan.
Plan.
9/21/89
9/21/89
DUE TO PRESIDENTIAL VACANCY
THERE IS NO PRESIDENTIAL REPORT.
DEPARPNENTAL
DEPARPNENTAL REPORTS
ADULT
&
ADULT &
SENIOR
SERVICES
DIVISION
(ASSD)
JOE
PAYTON
JOE PAYTON
flTDf'mrD
DIRECTOR
MAJOR
MAJOR HIGHLIGHTS:
Site visit
Site
visit
bybyProgram
ProgramDevelopment
Development Specialist
Specialist
from Aging
from
AgingServices.
Services.
Preparation for
foron-site
on-siteassessment
assessmentby
byAging
Aging
- Preparation
Services Division
Services
Divisionand
andPortland
Portland
Multnomnah
Multnomah
Commission on
Comraission
on Aging.
Aging. (10/12-13/89).
PROBLEMS:
No significant
problems. Service
Service
- No
significant problems.
delivery in
in In-House
In-House Services
delivery
Services is
is
experiencing
experiencing
difficulty through
difficulty
through vendor
vendor in
in providing
providingstaff
staff
to serve
serve clients.
to
clients.
STAFF CHANGES:
CHANGES:
- Hired
Hired aa part-time
part-timeCase
CaseManager.
Manager.
Impact of
Impact
of
this addition
addition should
should be
be reflected
this
reflected
in October
October numeric
numeric accomplishments.
accomplishments.
in
CLIENTS
SERVED:
CLIENTS SERVED:
intervention.
intervention.
Case management
Case
management &&Short
Short term
term
UNITS:
CM - -451
CM
451units
units(hrs.)
(hrs.)
STI - 112 units (hrs.)
SUMMARY:
WHITNEY
YOUNG
LEARNING
CENTER
(WYLC)
(WILd
')*I.)
DEBORAH
I
COC}JRANE
units (hrs.)
- The
The first
first quarter
quarter of
of this
this fiscal
fiscalyear
year has
has
developed no
developed
notrends
trendstoto indicate
indicate future
future
problem in
meeting numeric
problem
inmneeting
numericgoals.
goals.
MAJOR
MAJOR HIGHLIGHTS:
HIGHLIGHTS:
Preparationofof
classrooms
WYLC opening
opening
- Preparation
classrooms
forfor
WYLC
Sentout
outflyers
flyers
announcity
WYLC opening
opening
- Sent
announcity
WYLC
grants
grants approved
approved by
by school
school board.
board.
- Opened
Opened WYLC
WYLC on
on September
September 18,
18, 1989.
1989.
flTP'mn1
- Finalized
Finalized"Sharing
"Sharing
With
WithThe
TheContntunity"
Community" a
a
guest speaker
guest
speaker series
series for
for the
the 1989-90 academic
academic
year at
year
at the
the center.
center.
- Began first Rainbox Chart at WYLC.
- Attended Academy Advisory Board, DMAC and
Education Task Force meetings.
- Implemented new reading requirement at WYLC.
- Had first guest speaker, Kevin Duckworth of
the Portland Trailblazers.
PROBLEMS:
i :)
- Back rent to St. andrews needs to be paid.
- Locks need to be replaced at St. Andrews
because former employee did not return keys.
CLIENTS SERVED:
UNITS:
40
277 tutoring hours.
STAFF CHANGES:
- Hired 4 tutors for the 1989-90 academic
year.
SUMMARY:
- Emergency Service staff constantly boosts one
anothers morale.
The department is
functioning at a high.
YOUTH &
FAMILY
SERVICES
DEPARTMENT
MAJOR HIGHLIGHTS:
MARDELL TAYLOR
flTD1?t'rllr'ifl
flTDWAD
- The Youth Department participated in a
Syphilis Information/Education Program with
neighborhood health clinics on September 9,
1989, and a Resource Fair, CSD, where
- Multnomnan
Multnoman County
County Mental
Mental Health
Health providers
shared information on September 19th from 104p.m.
I attended four meetings with
Mainstream concerning drug and alcohol
resourses/training for
for Afro-American
Afro-American youth.
youth.
I finished serving on the county Ad-Hoc RFQ
comraittee on
committee
on September
September 14,
14, 1989.
The
department is currently reconciling fiscal
year 1988/89 data. This included a visit
visit
from Ron Potrue and Jana McCllen from the
Youth Programs Office (YPO) September 25,
1989.
PROBLEMS:
- Request for technical assistance has been
made to the YPO staff.
staff. Their visit is
scheduled for October 4, 1989. Absenteeism
is a concern as two staff persons have been
our ill an excessively amount of time.
STAFF CHANGES:
- Two new part-time staff members joined the
NEYSC.
They are Ruth White, Diversion
Specialist and John Rumler, Youth Employment
Recruiter.
CLIENT CONTACTS (JULY 1989):
892.
UNITS: 1,656.75.
SUMMARY:
- During the month of September, emphasis was
centered on clearing up statistical data for
YPO and for making outreach contact with the
community
comraunity
Activities have been planned for
December, 1989 and February, 1990.
.
EMPLOYMENT
DEPARTMENT
JEAN YOUNG
DIRECTOR
MAJOR HIGHLIGHTS:
- During the month of September, Precision Cast
- Parts interviewed applicants at the Urban
League for various production positions.
From follow-up, (8)
applicants were light
hire and (4)
are pending. At present, we
are preparing for the Urban League Career Day
Awareness at the University
University of
of Portland
Portland
November 18, 1989.
j) i1
t.J;)
u
- Concerns have been raised in regard to the
proposal for the N.E. Work Force Center,
Center,
Northeast Coalition of Neighborhood Inc.
They are proposing to duplicate the services
that are already implemented by the Urban
League of Portland's Employnment Department.
Department.
STAFF CHANGES:
None.
CLIENTS SERVED: 163 interviewed.
SUMMARY:
SUNHARY:
109 referred.
- The Employment Department continues to
function with two part-time Employment
Specialists and one full-time Director.
Clients are being served on a walk-jr-i basis.
We will continue to provide clerical training
classes at PCC this fall.
EMERGENCY
SERVICES
LANA DANNER
DIRECTOR
MAJOR HIGHLIGHTS:
- Department is currently preparing for the
1989-90 LIEAP energy Fair scheduled for
October 14,
October
14, 1989
1989 from
from 10a.m. to 5p.m. at the
King Facility.
TDr%T 'It .
DDfl1T.WM.
- The Emergency Services staff met separately
with the Administration staff and Senior
Department to discuss issues and develop new
procedures.
STAFF CHANGES:
- One
One staff
staff mneither
member will
willbe
be out
out for
for six
six weeks.
weeks.
There are no other staff changes.
364 Individuals
CLIENTS SERVED:
- The Emergency Service staff constantly boosts
each others morale. The department is
functions at a high.
*
*
*
"SHARING WITH THE COMMUNITY"
A guest speaker series sponsored by
by
St. Andrews & the Whitney Young Learning Center
Schedule
DATE
TOPIC
SPEAKER
Kevin Duckworth
"The Reality of Sports
as aa Careeni!
Career"
Thursday, 6:30 p.m.
Sept. 28, 1989
Louis Boston
President, Gresham
"Black Business"
Wednesday, 6:80
6:30 p.m.
October 11, 1989
Sharon Gary Smith
National Black Women's
Health Project
"Getting it Together Before
Thursday, 6:30 p.m.
October 26, 1989
Kamau Anderson
Army Corps of Engineers
&
"African
African Origins
Origins of
of Science
Science&
Joyce Harris
Black Education Center
"Kwanzaa"
Thursday, 6:30 p.m.
Nov. 30, 1989
College Students
from N.E. Portland
Panel Discussion
"Preparing for College"
Thursday, 6:00 p.m.
Dec. 14, 1989
Maccio Pettis
Youth Gangs Outreach
Lolénzo Poe
Panel Discussion
"Gangs"
Thursday, 6:30 p.m.
January 11, 1990
Ernest Harzog
Portland Public Schools
"Egypt"
Wednesday, 6:30 p.m.
(Slide Presentation)
January 31, 1990
McKinnley Burt
"Black Inventors"
Thursday, 6:30 p.m.
February 8, 1990
"Politics as a Career"
Wednesday, 6:30
6:30 p.m.
Portland Trailblazers
ChryslerPlymouth, Inc.
You Give it Away"
Math" (Slide Presentation)
6:30 p.m.
Wednesday, 6:30
November 1, 1989
Wednesday1
Juvenile Court
Writer, Consultant
(.
(_
MargretCarter
Carter
Margret
State Representative
(over)
Wednesday1
February 28, 1990
-2
-2Cotrell White
Science/Computer Consultant
"What is Science?"
Thursday, 6:30
6:20 p.m.
March 8,
8, 1990
1990
March
Isaac Sham Sudin
Phil Reid
'Art &
"Art
& Black
Black Artists"
Artists"
Wednesday, 6:30
6:20 p.m.
March 28, 1990
1990
Teletha Benjamin
Children Services Division
"Social Services as a Career"
Thursday, 6:20
6:30 p.m.
April 12, 1990
Kenneth Edwards
Accountant
"Survival Skills
'Survival
Skills Training:
Job Hunting"
Wednesday, 6:30
6:20 p.m.
April 25,
25 1990
1990
April
Lanita Duke
Writer
"Malcolm X"
Thursday, 6:30
6:20 p.m.
May 10,
1Q 1990
Artists
Wednesday, 6:30
6:20 p.m.
May 20,
30, 1990
To Be Announced
All speakers and times are subject to change.
ADDITIONAL SPEAKERS MAY BE ADDED DURING THE YEAR!
For more
more Information,
information, call
call 288-4356.
288-4256.
WE INVITE EVERYONE
THE WISDOM & EXPERIENCE
EVERYONE TO
TO SHARE
SHARE EN
IN THE
OF THESE SPECIAL GUESTS.
BRING YOUR FAMILY AND FRIENDS!
JOIN US FOR A YEAR OF ENJOYABLE AND INFORMATIVE EVENINGS
AT
THE WHITNEY YOUNG LEARNING CENTER
ST. ANDREWS COMMUNITY SCHOOL
4919 N.E. 9TH
(upstairs)
PORTLAND STATE
UNIVERSITY
FOUNDATiON
October
)ber 9, 1989
Dear Foundation Board Member:
In view
ew of the impending opportunity for
Board
d members to meet on October 17
with representatives from the Presidential
Search
ch Committee, I am sure the attached
letterr will
will be
be of interest and use to you
Director.
as a
Yours
's very truly,
-
ean Anderson
E. Dean
:1w
EDA:lw
chment
Attachment
P.O.
P0 BOX
BOX 243
243
229 4911
PORTLAND, OREGON
PORTLAND
OREGON97207
97207
I (503)
I (503)229-4911
WEDNESDAY NOVEMBER 15. 1989
12:00 NOON
MULTI-PURPOSE CONFERENCE ROOM
URBAN PLAZA
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS
NOVEMBER 15, 1989
AGENDA
APPROVAL OF MINUTES
United Way Budget Process Review
Barbara Patrick, Associate
United Way
Vancouver Property HUD/PDC
Tom Gallagher
COMMITTEE REPORTS:
1.
Finance Committee
2.
2.
Personnel Committee
3.
Program and
and Planning
Planning Conunittee
Committee
Program
4.
Fund Raising Committee
5.
6.
Nominating Committee
Community Relations Committee
REPORT OF THE PRESIDENT
REPORT OF THE CHAIR
URBAN
PORTLAND
URBAN LEAGUE
LEAGUE OF PORTLAND
BOARD OF
BOARD
OF DIRECTORS
DIRECTORS
SPECIAL
BOARD MEETING
MEETING
SPECIAL BOARD
Friday
Friday
October 27,
October
27, 1989
1989
The Special
The
Special Board
Board Meeting
Meeting of
of the
the Urban
Urban League
League Board
Boardof
of Directors
Directors
held in
held
in the
theMulti-Purpose
Multi-PurposeRoom,
Room, Urban
Urban Plaza,
Plaza, 10
10 North
North Russell
Russell
Street was
was called
called to
toorder
orderatat5:45p.m.
5:45p.m.by
byLou
Lou Boston,
Boston, Chair.
Chair.
Street
NOTE:
A quorum
A
quorumwas
wasnot
notpresent.
present.
Lou
Joan Brown-Kline,
Brown-Kline, Don
Don Calvert,
Tom Kelley,
Lou Boston,
Boston, Joan
Calvert, Toni
Kelley,
Present:
Present:
Shirley Minor
Shirley
Minor and
and Linda
Linda Torrence.
Torrence.
Absent With
With Excuse: Jim
Jim Francesconi,
Francesconi, Toni
Tom Gallagher,
Gallagher, Harry
Harry
Absent
Glickman, Donnie
Griffin,
Rita Lucas,
Lucas, Dr.
Dr. James
James Martin,
Martin,
Glickmnan,
Donnie
Griffin,Pat
PatHill,
Hill, Rita
Victor Merced,
Victor
Merced, David
David M.
M. Nero,
Nero, Jr.
Jr.and
andGina
GinaWood.
Wood.
Attending
Attending Staff:
Staff:
Phillis
Pace
Phillis Pace
PERSONNEL
COMMITTEE:
PERSONNEL COMMITTEE:
Linda Torrence
Linda
Torrence presented
presented for
forreview
reviewand
andcontinent,
comment, the
theSearch
SearchCoinCommittee's outline
which followed
followed National
National Urban
Urban League's
League's operating
operating
mnittee's
outline which
instructions for
instructions
forthe
therecruitment
recruitmentof
ofa aCEO.
CEO.
The
included a
a
The outline
outline included
tentativework
workschedule
scheduleshowing
showing what
what would
would be
be done,
done, when
when it
would
tentative
it would
be done
done and
do do
it;it;a aprojected
the
be
andwho
whowould
would
projectedbudget
budgetrelative
relative to
to the
search; the
the consultant's
consultant's
role;
selection
process
recommendatisearch;
role;
thethe
selection
process
recomnmnendations; points
ons;
points of
of order
order for
forthe
thePortland
PortlandUrban
Urban League
League and
and aa List
List of
of
Community and
Community
and
Local
Local
Leaders
Leaders
for
forcandidate
candidatepresentation.
presentation. A
A letter
letter
of notification
notificationregarding
regardingthe
the
CEO vacancy
vacancy has
has already
already been
been subniitsubmitof
CEO
ted to
to National
National which
the search
search process.
process.
ted
whichofficially
officially initiates
initiates the
Sam Brooks,
Sam
Brooks,consultant,
consultant,will
will be
be responsible
responsible for
for coordinating
coordinating the
the
recruitment, receive
recruitment,
receiveall
all applications
applications for
for the
the position,
position, and
and assist
assist
the committee
the
committee and
and board
board members
memberswho
who
wish
wish
to to
participate
participate with
with the
the
screening process;
screening
process; and
and serve
serve as
as sourcing
sourcing agent
agent for
for telephone
telephone
calls,press
pressreleases
releasesand
and prescreening.
prescreening.
(See attached
calls,
(See
attached outline)
outline)
Toni
Kelleyasked
askedififthe
the cost
cost for
Tom Kelley
for recruitment
recruitment could
could be
be underwritten
underwritten
by some
by
some major
major corporations
corporations and
and was
was informed
informed by
by Linda
Linda Torrence
Torrence that
that
He agreed
He
agreed to
to make
makethe
the necessary
necessary corporate
corporate contacts
contacts
they
they could.
could.
for support
support with
of recruitment.
recruitment.
for
with the
the costs
costs of
Concern was
Concern
wasexpressed
expressedregarding
regarding the
the number
number of
of candidates
candidates to
to be
be
Linda informed
informedthe
theBoard
Boardthat
that originally
originally
presented for
presented
for screening.
screening. Linda
However, Jim
the number
the
number of
of was
wastoto have
havebeen
beenfive.
five. However,
Jim Francesconi
Francesconi
requested that
requested
thatthe
thenumber
number be
be extended
extended to
toten
tenwhich
whichwas
was agreed
agreed
upon.
upon.
Underitem
Under
item#3#3ofofthe
the Selection
Selection Process
Process it
it was
was recoTninended
recommendedthat
that the
the
-2-2phone interview
be confined
confined to
tothe
theSearch
SearchCoimmittee.
Committee. Item
phone
interview be
Itent #4
#4 was
was
airtended
read, "Top
"Topthree
three (3)
(3) candidates
amended totoread,
candidates will
will irteet
meet the
the co1rnuncommunity and
ity
and be
be interviewed
interviewed by
by the
the Search
Search Coirrndttee
Committee with
withthe
thefull
full board
board
in attendance
in
attendance and
and participating.
participating. Linda
Linda clarified
clarified that
thatthe
theirteeting
meeting
with the
with
the coiTtiTtunity
community would
would
be be
anan
informal
inforntalreception
reception and
and not
not an
an
interview.
interview.
The Search
The
Search Committee
Coirtimittee
isisat
at AA and
and BBon
on the
the work
work schedule
schedule and
and have
have
already received
already
received soirte
some applications.
applications. The
The Board
Board members
irteiribersininattendattendance agreed
theList
Listofof
Community and
and Local
Local Leaders
Leaders should
should
ance
agreed that
that the
Coirnunity
included representatives
included
representatives from
froirtother
otherareas
areasofofthe
thestate.
state. (i.e.
Senator Jun
Jim Hill
Hill in
inSaleint,
Salem, and
and the
theChair
Chairof
ofBlack
BlackCoimnission
Commission in
Senator
in
Eugene.) Recommendation
Eugene.)
Recointintendation
was was
alsoalso
made
intade
thatthat
thethe
List
Listhave
havefive
five (5)
(5)
representatives
representatives present
present froint
from City
City Council
Council and
andfive
five (5)
(5) from
Multfroint Multnomah County
nointah
County Commissioners.
Cointinissioners.
(i.e.
Linda Torrence
Linda
Torrencereported
reportedononthe
thestatus
status of
of the
the Finance
Finance Director.
Director. An
offer has
hasbeen
been intade
made to
candidate,Maria
Maria Lewis.
Lewis. Ms
offer
to top
top candidate,
Ms Lewis
Lewis exprexpressed personal
personal concerns
concerns with
essed
with working
workingfull-time
full-tune and
andhas
has offered
offered to
to
work temporary,
work
teiTtporary,part-time
part-tiinteduring
during the
the interiint.
interim. She
She feels
feels that
that the
the
incoming Executive
input
incoming
ExecutiveDirector
Directorshould
shouldhave
have
inputininthe
thehiring
hiringof
of the
the
Finance Director
Finance
Director along
along with
with the
theFinance
FinanceCommittee.
Committee. Suggestions
Suggestions
brought out
brought
out in
in discussion
discussion were
were to:
to: (1)
(1) Bring
Bring Ms.
Ms.
Lewis on
Lewis
on as
as
temporary part-time
temporary
part-time during
duringthe
the interim;
interim; (2)
(2) Wait
Wait until
Ernest
until Ernest
Cooper arrives
onTuesday,
Tuesday,November
November 7,
1989 and
and have
have Ms.
Ms. Lewis
Cooper
arrives on
7, 1989
talk with
talk
with him
him before
before making
making aa decision;
decision; (3)
(3) Pursue
Pursue the
the second
second
candidate whose
candidate
whosetechnical
technical skills
skills are
areexcellent
excellentbut
but
hashasshortcomntshortcomings
skills; or,
or, (4)
ings in
in communicative
communicative skills;
(4) reopen
reopen the
the search
search process.
process.
The group
The
groupagreed
agreedto
to postpone
postpone making
makinga adecision
decision until
until Mr.
Mr. Cooper
talked with
talked
with Ms.
Ms. Lewis
Lewis and
andfound
foundout
outif
if she
she would
would be
be willing
willing to
to
work on
work
onan
aninterim
interim basis.
basis. The
The final
final decision
decisionwould
would be
bemade
made pendpending outcome
ing
outcome of
of Tuesday's
Tuesday's meeting.
meeting.
Lou announced
Lou
announcedthat
that Mr.
Mr. Dennis
Dennis Dowdell
Dowdellwas
wasnot
notavailable
available to
towork
work
full-time and
full-time
and that
thatNational
Nationalasked
askedifif
Mr.
Mr.Cooper
Cooper would
would be
be acceptacceptable. Mr.
able.
Mr. Cooper
Cooperwas
wascontacted
contactedbybyNational
Nationaland
andagreed
agreedto
to serve
serve in
in
Portland as
as Interim
Interim CEO
CEO for
period of
of approximately
approximately six
six weeks.
weeks.
Portland
for aa period
Lou contact
Mr.Don
Don McClave
McClave at
theChamber
Chamber of
ofCommerce
Commerce regarding
Lou
contact Mr.
at the
regarding
cost for
forMr.
Mr. Cooper's
Cooper's accommodations
accommodations during
cost
duringhis
hisstay
stay here.
here. Mr.
Mr.
McClave made
CEO at
Red Lion
Lion Inn
Inn
McClave
madearrangements
arrangementswith
withMr.
Mr.Jerry
Jerry Best,
Best, CEO
at Red
to provide
to
provide accommodations
accommodations atatno
nocost
cost to
to the
the League.
League. Lou
Lou will
willintake
make
the League
the
League car
car available
available to
toMr.
Mr. Cooper.
Cooper.
Shirley Minor
Minor suggested
Shirley
suggestedtaking
takingClair
ClairSilver
Silverout
outto
to dinner
dinner in
in
recognition of
recognition
of the
thework
work he
he had
had done
done for
for the
the League.
League. The
The board
board
members recommended
mntemnibers
recommended
doing doing
something
something
like like
thatthat
forfor
all
all past
past key
key
board mntemnibers
board
members who who
had made
had made
significant
significant
contributions
contributionsto
to the
the
League.
League.
Shirley also
Shirley
also announced
announced that
that the
the League's
League's records
records are
are now
now up-toup-todate and
and the
the audit
auditwill
willbebecompleted
completed next
next week.
week. Further
Further suggestsuggestdate
ion was
ion
was made
madetoto meet
meetevery
everyTuesday
Tuesdayatat4:00p.m.
4:00p.m.until
until over
over the
the
The board
members were
The
board members
werein
in agreement.
agreement. Lou
Lou will
will
crisis period.
crisis
period.
send a
letterofofrecognition
recognition
Rita
Lucas
commendable
send
a letter
toto
Rita
Lucas
forfor
herher
commendable
-3-3role
aspart
part
Management Team.
Team.
role as
ofof
thethe
Management
Lou asked
Lou
askedthe
the group
group for
for feedback
feedback on
on having
havingaa press
press conference
conference to
to
inform the
inform
the community
community ofofthe
the Urban
UrbanLeague's
League'sprogress
progressin
in bring
bring
Ernest Cooper
Cooper on
Finance Director,
announcing the
Ernest
onboard,
board, hiring
hiring aa Finance
Director, announcing
the
opening of
search for
fora anew
new CEO
CEO and
of the
theMentzer
Mentzer
opening
of the
the search
andthe
the sale
sale of
The board
board members
members were
werein
in agreement.
agreement.
property. The
property.
Lou reported
Lou
reported that
that the
the Attorney
Attorney General's
General's --Justice
JusticeDepartment
Department was
was
looking at
theLeague's
League's books
books and
and had
had requested
requested all
allminutes
minutesfrom
from
looking
at the
Jim Francesconi
Francesconi will
will head
head the
the
July, 1987
July,
1987 through
through July,
July, 1988.
1988. Jim
committee composed
Gallagher,
committee
composedofofTom
Toni
Gallagher,Rick
RickHarris
Harrisand
andthe
the auditors
auditors
to work
work with
with attorney,
attorney,Jeanne
JeanneChamberlain
Chamberlain from
from the
the firm
firmof
ofTonkon
Tonkon
to
and
case pro
pro bono.
bono.
and Torp,
Torp, who
whowill
will be
be handling
handling the
the case
Linda Torrence
Linda
Torrence suggested
suggested seeking
seeking posthaste
posthaste aa CPA
CPA to
to seat
seat on
on the
the
Urban League's
Urban
League's Board
Boardofof Directors.
Directors. The
The board
board concurred.
concurred.
Shirley Minor
Shirley
Minor relayed
relayed from
fromDonnie
DonnieGriffin
Griffinhis
his suggestion
suggestion to
to have
have a
a
sponsBoard retreat.
Donnieoffered
offeredto
to contact
contact corporations
corporations for
for sponsBoard
retreat. Donnie
orship of
orship
of the
the cost.
cost. The
The group
group was
wasinin acceptance
acceptanceof
of the
the suggestsuggest-
ion.
ion.
Regarding the
of the
the committees,
committees, Lou
Lou has
Regarding
thestatus
status of
has contacted
contactedPat
Pat Hill
Hill
and she
and
she has
has agreed
agreed to
to chair
chairthe
the
Fund
FundRaising
RaisingCommittee.
Committee. He
He is
is
talkingtotoGina
GinaWood
Wood about
about chairing
chairingthe
the
Community Relations
RelationsCoinComtalking
Conwtunity
mittee, and
mnittee,
and Joan
Joan Brown-Kline
Brown-Klinefor
for chairing
chairing the
theProgram
Program and
and Planning
Planning
Committee. Lou
Lou will
will be
be asking
asking the
the full
fullBoard
Board to
to consider
consider whether
whether
regular meetings
regular
meetings should
should remain
remain in
in the
the afternoon
afternoon or
or be
bechanged
changed to
to
evenings.
evenings.
There
There is
is still
stillquestion
questionregarding
regarding Pat
Pat Hill's
Hill'sseating
seatingon
onthe
theBoard.
Board.
Lou
send a
cover letter
lettertoto
board
members and
and address
address her
her
Louwill
will send
a cover
board
members
seating at
seating
at the
the next
next regular
regular meeting.
meeting.
Lou will
Lou
will be
be sending
sending Deborah
Deborah
Cochrane,who
Cochrane,
whohas
hasresigned,
resigned,aathank
thankyou
youletter
letter for
for her
her work
work at
at
Whitney Young
Whitney
YoungLearning
LearningCenter.
Center.
Joan Brown-Kline
that
of
Joan
Brown-Klinesuggested
suggested
thatthe
thechairs
chairsbe
be included
includedas
as part
part of
the Executive
the
Executive Committee.
Committee. The
The Board
Board members
members agreed.
agreed.
Phillis was
was asked
asked to
search for
for details
detailsof
ofeach
eachcommittees
committees responPhillis
to search
responsibility.
sibility.
The meeting
6:45p.m.
The
meeting was
was adjourned
adjourned at
at 6:45p.m.
Su}mitted By,
Su}mn±tted
By,
(
(
_iI
4"
I 4/
Read and
Read
and Approved
Approved By,
By,
I
.1
(i
Phillis Pace,
Pace, I
Phillis
Executive Secretary
Executive
Secretary
I
James Francesconi,
James
Francesconi, Secretary
Secretary
Urban League
Urban
Leagueof
of Portland
Portland
DATE:
October 5, 1989
TO:
Linda Torrence, Chair
Portland Urban League CEO Search Coimnittee
FROM:
Samuel Brooks, President
S. Brooks and Associates, Inc.
RB:
Search for Executive Director/Chief Executive Officer
Linda, my staff and I have agreed to contribute the professional
time necessary to coordinate the search for a Chief Executive for
the Portland Urban League.
The Portland Urban League will only
have responsibility for
for mailing,
mailing, long
long distance
distance calls
calls and
and travel
travel
when it becomes necessary.
As a result of my meeting with your committee and Mr. Ernest
Cooper, National Urban League's Western Regional Consultant, and
of National
a review of
National Urban
Urban League
League operating
operating instructions
instructions to
to
affiliates, I offer the following work schedule in search for a
Chief Executive Officer
Officer for
for the
the Portland
Portland Urban
Urban League.
League.
The
objective is to have a Portland Urban League Chief Executive on
board by 1-15-90.
Work Schedule
Work Task
A.
Develop vacancy
announcement and
application packets
Tentative
Schedule
Responsibility
Week 1
Consultant/Urban
League Search
Committee
Approval from Portland
Urban League to proceed
B.
Place advertisement/
advertisement!
send announcements
Week 2
Consultant/Urban
League Search
C oxnmitte e
Committee
C.
Conduct National
Urban League, Search
Search
Committee and Consultant
Telephone Sourcing to
Identify interested
applicants and contacts
Week 3-6
Consultant
**
End of week 6
Closing Deadline
Tentative Work Task
Schedule
Responsibility
D.
Screen to identify
candidate that meets
qualifications
minimum qualifications
End week 6
Consultant
E.
list
Give committee a list
of candidates, detail
resume & biographical
information.
Search committee review
all applications
Beginning of
week 7
Consultant
F.
Meet with Urban League
Week 7
Search Committee regarding
screening of top 10 candidates
Consultant
Submit for board review
Submit top candidates to
National Urban League for
approval
Week 7
Consultant/Urban
League Search
Committee
G.
Phone interview to select
top three finalists
Week 8
Urban League
Search Comntittee/
Search
Committee/
Board
H.
Invite top three
candidates to Portland
for community and board
presentation/interview
presentation!
interview
Week 8
Urban League Board
Search Committee!
Consultant
I.
Make offer to candidate
of choice
Week 9
Urban League
Notify candidates
not selected
Week 9
Consultant
Candidate on board
Week 16
Budget Prolection for Chief Executive Officer Search
$ 1,000.00
Advertising
Oregonian Press Release
Seattle Times
Skanner
2
Sourcing through minority
and other contacts
National Urban League Personnel Officer
Travel
3 final candidates round
round trip
trip
to Portland
$ 1,200.00
Long Distance Calls
$
Total
300.00
$ 2,500.00
Points of Order for Portland Urban League CEO Search
1)
Letter from Portland Urban League must be sent to National
Urban League within 5 days of CEO resignation.
2)
Application packet for potential CEO's must have:
A.
B.
C.
D.
3)
Completed signed NUL employment application
An up-to-date resume
Medical release form/recent medical report
Educational release form/sealed copy of education
transcript
Certified sitting CEOs who apply must be interviewed first.
What the Consultant will do
1)
2)
3)
4)
5)
6)
*
Coordinate Recruiting Sourcing
Receive and log all inquiries and responses to CEO vacancy.
Screen all applications that do not meet minimum standards set
by search committee
Set up review sheet for each search member to score second
screening group of applicants.
Refer top ten (10) finalists to search committee
Notify all applicants not selected as finalists
Consultant will coordinate information distribution about
Portland and the State of Oregon with candidates
3
Selection Process
Selection
Process Recollunendations
Recoimnendations
1) Consultant will coordinate all application screening to list
candidates that meet minimum qualifications.
2) Chair of search committee or full search committee
committee in
in
conjunction with consultant will screen top candidates.
3) Top ten applications will be
be given to the board. Search
Committee/board will
will phone
phone interview top candidates
candidates to
to screen
to top three candidates.
4) Top three (3) candidates will be brought to Portland to meet the
community and be interviewed by the search committee with the
full board in attendance and participating.
5) After evaluation of interviews, the Chair of the board in
conjunction with board will make an offer to best candidate.
*
1.2.3.4.4,5.6.7.8.-
List of Community and Local Leader for Candidate Presentation
Vern Ryle/Don McClave, Chamber of Commerce
William Hilliard, Oregonian
Dr. Prophet, Superintendent p.p.S.
P.P.S.
City Council Members
Multnomah County Commissioners
Ron Herndon, Black United Front
Edna Robertson, Northeast Neighborhood Association
Metro Executive, Rena
Rena Cusma
Cusma & Metro Council Chair Mike
Ragsdail
4
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
October 18, 1989
The October meeting of the Urban League Board of Directors held in
the Multi-Purpose Room, Urban Plaza, 10 North Russell Street was
called to order at 12:15p.m. by Lou Boston, Chair.
Lou Boston, Don Calvert, Jim Francesconi, Harry
Present:
Glickmnan, Donnie
Glickman,
Donnie Griffin,
Griffin, Tom
ToniKelley,
Kelley,Rita
Rita Lucas,
Lucas, Dr.
Dr. James
James
Martin, Shirley Minor, David M. Nero, Jr., Clair Silver and Linda
Torrence.
Absent With Excuse: Joan Brown-Kline, Thomas Gallagher, Patricia
Hill, Victor Merced and Gina Wood.
Staff Attending:
Joe Payton, Director of ASSD and Phillis Pace.
Special Guests: Auditors from Peat Marwick - Merle Waterman, Jeff
Vinson and Jim Lawrie.
A motion was moved and seconded (Lucas/Torrence) to approve the
minutes. The motion was carried.
FINANCE COMMITTEE:
Auditor's Report:
1.
Letter of Compliance
An internal draft of the compliance letter will be completed
Friday, October 20, 1989. The final draft should be ready
The letter will cover
cover the
the
by Friday, October, 27, 1989.
fiscal years 1987-88 and will not disclose a favorable
report for either year.
2.
Problems:
A.
The computer system crashed again for the second consecutive year; approximately (3) months of data has been
lost and cannot be reconstructed; six months of data has
support documents, bank statements and hard copy backup
for regeneration of information.
B.
Each grant requires a revenue expenditure
ly, quarterly and annually. There are no
some of the programs
programs and
and the
the auditors
auditors are
are
locate reflection of these reports in the
or trial balance.
C.
Financial reports have been improperly prepared, are
mathematically inaccurate, and have not been sent to the
appropriate funding agencies. MCA/CAP has sent letters
report monthreports for
unable to
to
unable
general ledger
-2-2-
to
givinginstructions
instructions on
onhow
howtotofill
fill out
out the
to the
the League
League giving
the
reports, yet
yetsome
some programs
programs and
reports,
andfunding
fundingagencies
agenciesstill
still
have not
received monthly
monthly reports.
have
not received
reports. Ramification
Ramification could
could
result in
result
inthe
theLeague
League being
being responsible
responsible for
for refunding
refunding
the money
money received
the
received from
fromthose
those agencies.
agencies.
D.
Critical concerns
concerns expressed
expressed by
auditors were
were the
Critical
by the
the auditors
the
material weaknesses
weaknesses -- loss
of data
data due
due to
to no
no backup,
backup,
material
loss of
cash management
cash
management lacked
lacked reconciliation,
reconciliation, nononumeric
numericnumnnumbering sequence
to
bering
sequencefor
for checks,
checks,no
nointernal
internal controls
controls to
regulate cash
cash flow,
flow, subsidiary
subsidiary accounts
accounts are
not being
being
regulate
are not
reconciled, the
reconciled,
the accounts
accounts payable
payableand
andaccrued
accruedliabilities
liabilities
do not
do
not have
have aa formally
formally established
established filing
filing system,
system, there
there
is no
is
no reporting
reporting system
system for
for allocation
allocationof
ofprogram
program funds
funds
and restricted
funds are
are being
being used
used in
unrestricted
and
restricted funds
in unrestricted
accounts for
accounts
for daily
daily operation
operation expenses.
expenses.
The auditors
out, however,
however, that
that co-mingling
co-mingling was
The
auditors point
point out,
was not
not intentintentional
duein
in part
part to
receipt
ional but
but occurred
occurred due
to items
items such
such as
as one-time
one-time receipt
of funds
of
funds for
for programs
programs (i.e.
(i.e. Whitney
Whitney Young
YoungLearning
LearningCenter)
Center) being
being
placed into
placed
into one
one bank
bank account
account and
and paying
paying general
general fund
fund expenses
expenses from
from
the same
the
same account.
account.
3.
3.
Recommendations:
A.
A.
The auditors
The
auditors suggested
suggestedthat
that aa trustee
trustee be
be appointed
appointed to
to
manage the
manage
theLeague's
League'sfiscal
fiscal operations
operations and
andthat
that aa financfinancial director
ial
director be
be hired.
hired. Peat
Peat Marwick
Marwick also
alsooffered
offered their
their
services to
to assist
assistthe
theLeague
League with
with the
search for
services
the search
for aa
financial director.
financial
director.
B.
B.
The League
timely
The
Leagueshould
shouldbebeproactive
proactive and
and respond
respondin
in aa timely
manner
mannertoto funding
funding agencies
agencies after
afterreceiving
receivingthe
the
ComnpliCompliance Letter.
ance
Letter.
In response to the auditor's report, Clair Silver reiterated that
In response to the auditor's report, Clair Silver reiterated that
at
several meetings
meetings in
in the
thepast
pastthe
the
Boardhad
hadpassed
passed motions
motions to
to
at several
Board
monitor
would resume
resume the
monitor and
anddeter
deter co-mingle
co-minglebut
but staff
staff would
the action
action once
once
the Board
the
Board ceased
ceased monitoring
monitoring procedures.
procedures. Shirley
Shirley Minor
Minor emphaticemphatically pointed
pointed out
out that
thatuntil
untilthe
the
Boardand
and the
theLeague
League started
started
ally
Board
generating
funds from
from resources
other than
than grants
grantsand
andprogram
program
generating funds
resources other
contracts for
contracts
for use
use in
in the
the general
general fund,
fund, the
the practice
practice of
of using
using
restrictedfunds
restricted
fundsfor
fordaily
daily
operating
operating
expenses
expenseswould
would remain
remain aa
problem.
problem.
Shirley suggested
suggested that
that half
halfthe
theBoard
Boardconcern
concern themselves
themselves
Shirley
with the
with
the fiscal
fiscaland
and financial
financialproblems
problems of
of the
theLeague
League and
and the
the other
other
half start
startconcentrating
concentrating on
on raising
raisingrevenue
revenue for
for the
thegeneral
general fund
fund
half
so that
so
that the
theFinancial
FinancialCommittee
Committee could
couldestablish
establish the
the basis
basis for
for aa
fiscal
fiscal budget
budget and
and resolve
resolve the
theco-mingling
co-mingling problem.
problem. David
David Nero,
Nero,
Jr. offered
offered to
todonate
donate the
thein-kind
in-kindservices
services($1000
($1000 donated
donated cost)
of
Jr.
cost) of
his company's
his
company's CPA
CPA to
to assist
assist Peat
PeatMarwick.
Marwick. Rita
if Peat
Rita asked
asked if
Peat
Marwick could
Marwick
couldsend
sendthe
the Compliance
ComplianceLetter
Letterto
to the
the League
League for
for forwarforwarding rather
ding
rather than
than they
they forwarding
forwarding it.
it. She
She was
was informed
informedthat
that it
it
would depend
by the
the funding
funding agencies
agencies
would
dependononthe
theprocedures
proceduressetforth
setforth by
for audit
for
audit reporting.
reporting.
-3-
In the
the absence
absence of
of Toni
Tom Gallagher,
Gallagher, Rita presented his report on
accounting problems and
and his
his recommendations.
recommendations. Highlighted items
Fred Meyer
Meyer Walnut
Walnut Park
Park
were, the unauthorized spending of the Fred
contingency fund for
for general
general fund
fund expenses,
expenses, not
not having
having aa detailed
detailed
annual budget, no current
current Financial
Financial Committee
Committee reports
reports and
and aa lack
of financial and managerial leadership from staff on various
Recommendations were to appoint a trustee and designate
issues.
the trustee and treasurer as the only authorized persons to sign
Toni Kelley
Kelley requested
requested for
for next
(Copy of report attached.) Tom
checks.
board meeting a summary and analysis of programs written by each
director stating program objectives, current results, existing
problems, recomniendations
recommendations for
for improvement
improvement and
and each
each programs currstatus. Rita pointed out that this information was
ent financial status.
linked with the financial department, was not relayed to program
directors and was not available at present time on an annual
reporting level.
and seconded
seconded (Francesconi/Glickman)
(Francesconi/Glickman) to adopt
A motion was moved and
the accounting
accounting recommendations
recommendations and
and to
to inmiediately
immediately appoint Rick
Harris as trustee to serve with the League during an orientation
period (approxiniately
(approximately 1-2
1-2 weeks)
weeks) after
after the
the Financial
Financial Director had
The motion was carried
carried with
with one
one abstention
abstention from
from Clair
Clair
been hired.
Silver.
Rita Lucas next presented her report of managerial problems and
Imirtediateimpact
iIrtpact
would
wouldbebedissolution
dissolution
suggested recomniendations.
recommendations. Immediate
suggested
of the Management Team
Team (Rita
(Rita Lucas
Lucas and
and Joe
Joe Payton),
Payton), assign Lana
and
Danner the responsibility of monitoring clerical support unit and
institute a rotational process utilizing assistance from other
departnents when necessary and continue serving as staff liaison
departments
for developmental activities
activities (i.e.
(i.e. Dance
Dance Theatre
Theatre of
of Harlem
Harlem Gala
Gala
In
the
discussion
that
followed,
Shirley
and the EOD dinner.)
Minor expressed concern with Lana Danner's involvement with LIEAP
having an adverse effect on her ability to absorb the additional
responsibilities in the recommendation report. Rita explained to
the board that Lana's additional responsibilities would be minimal
with
with the
the n'tonitoring
monitoring of
ofpersonnel
personnel procedures
procedures and
and lending
lending support
support to
to
Because the LIEAP program is selfthe clerical support unit.
sustaining, the added duties would not
not interfere
interfere with
with Lana's
Lana's
ability to perform.
(Francesconi/Martin to adopt all
A motion was moved and seconded (Francesconi/Martin
the managenient
management recommendations.
recommendations.
(-3
From the discussion that followed, Lou Boston posed concern with
replacing one staff liaison person for another. His recommendation was to bring in an ex-CEO for the
the interim to manage the
fiscal and managerial problems of the League during the search
At the same time, the interim CEO would be instrumental
period.
in a fund raising capacity and serving as liaison to keep the
community informed of pertinent information. Lou noted in a
National Urban League publication that former CEO Dennis Dowdell
of Onondaga County Urban League in Syracuse, New York was being
-4-4-
siniilar
recognized for
his works
works with
with other
otherUrban
Urban Leagues
Leagues in
recognized
for his
in similar
Lou
Lou
contacted
contacted
National
National
for
for
approval
approval
to
to
approach
approach
Mr.
Mr.
situations.
situations.
Lou
Lou
also
also
contacted
contacted
Dowdell's
withan
anoffer
offer to
to Portland.
Portland.
Dowdell's with
to conie
come to
Dowdell who
whoagreed
agreedto
to come
conieif
if expenses
expenses would
would be
be assunied
assumed for
for
Mr. Dowdell
Mr.
The
The
Chaniber
Chamber
of
of
Coninierce
Commerce
had
had
expressed
expressed
a
a
both hini
both
him and
andhis
his wife.
wife.
Lou
Lou
will
will
contact
contact
willingness to
willingness
to assist
assistand
andsupport
support the
theLeague.
League.
disseminate transporttransportthe Chaniber
the
Chamber of
of Commerce
Coninierce
to to
see
seeifif they
they will
will disseniinate
ation costs,
ation
costs,paynient
payment of
of salary
salaryfor
for
thethe
CEO
CEOand
and paynient
payment for
for housing
housing
Dowdell
Dowdell
can
can
be
be
in
in
Portland
Portland
on
on
Mr.
during
the interini
during the
interim period.
period.
Tuesday,
October24,
24, 1989
1989for
for an
an interview
interview with
Tuesday, October
with the
the Board.
Board. An
time.
scheduledatat that
that tinie.
emergency board
would be scheduled
enlergency
board meeting
nleeting would
Jim
motion to
adopt all
allnianagemanageJini Francesconi
Francesconi amended
aniendedhis
hisoriginal
original niotion
to adopt
ment reconiniendations
recommendations exceit
number one
one which
which would
would niaintain
maintain
nient
except nuniber
Rita
Rita Lucas
Lucas as
as part-tinie
tart-time loaned
loaned exectuive
exectuive officer
officeruntil
until
a new
a new
CEO
CEO
Kelley
Kelley
seconded
seconded
the
the
aniended
amended
motion.
niotion.
or
is hired.
hired.
or an
an interini
interim CEO
CEO is
The motion
The
niotionwas
wascarried.
carried.
Lou informed
Lou
inforniedthe
theboard
boardofofaaletter
letter froni
from the
the Attorney
Attorney General's
General's
office regarding
office
regarding the
theLeague's
League's co-niingling
co-mingling of
of funds
funds and
and requesting
requesting
Attorney
Jeanne
Chamberlain
of
Attorney
Jeanne
Chaniberlain
of
look at
at the
theLeague's
League's books.
books.
aa look
Tonkon
Torpand
andattorney
attorney Don
haveagreed
agreedtoto handle
handle the
Tonkon &&Torp
Don Marniaduke
Marmaduke have
the
A
A
letter
letter
of
of
response
response
will
will
be
be
sent
sent
to
to
Clare
Clare
Lunde
Lunde
case
pro
bono.
case pro bono.
at
General's office.
office.
at the
the Attorney
Attorney General's
Linda Torrence
Linda
Torrence announced
announcedthe
theSearch
SearchCommittee's
Coniniittee'ssuccess
successininlocatlocating a
ing
a candidate
candidate for
for the
the vacant
vacant Financial
Financial Director's
Director's position.
position.
A
niotion was
wasmoved
niovedand
andseconded
seconded(Francesconi/Torrence)
(Francesconi/Torrence)toto hire
hire
A motion
Maria Lewis
with Jini
Jim Lawrie,
Lawrie, auditor
auditor
Maria
Lewispending
pendinga afinal
final interview
interview with
Jim
froni
Peat Marwick
andthat
thatauthorization
authorization be
from Peat
Marwick and
be given
given to
to Linda
Linda and
and Jim
to negotiate
to
negotiatethe
theannual
annualsalary
salary
range
range
between
between$30
$30and
and$32
$32thousand
thous
niotion was
wascarried.
carried.
The motion
dollars. The
dollars.
Discussion arose
Discussion
arose regarding
regarding the
the urgent
urgentneed
need for
forthe
the
Nonlinating
Nominating
Coninlitteetotoresume
resuniethe
thesearch
searchfor
for new
newmembers
nienibers
fill the
Committee
toto
fill
the vacancvacancJim Francesconi,
Francesconi, coniniented
commented that
that he
he had
had at
at one
one
ies on
on the
the board.
board. Jim
ies
time suggested
tinie
suggestedtotoaa friend
friend of
of his
his that
that he
he should
should join
join the
the Board;
Board;
but with
but
with the
the current
currentLeague
League problenis
problems he
he subsequently
subsequently advised
advised his
his
The Chair
Chair adnionished
admonished the
theconinient
comment
friend not to join at this time. The
with the
with
the fact
fact that
thatall
all
potential
potential
board
board
members
members had
had to
to apply
apply to
to the
the
Nominating Committee
forfor
vacant
Nonlinating
Coniniittee
vacantpositions
positionson
onthe
the Board
Board and
and that
that
Board
nieniberscould
couldnot
notappoint
appointor
or recommend
reconiniend
individuals that
that
Board members
totoindividuals
Further stated
stated was
was that
that problenis
problems within
Further
within the
the
they just
they
just join.
join.
organization should
should remain
and should
should not
not be
be
organization
remain internal
internal and
discussed
discussed publicly
publiclyby
byBoard
Boardnienibers.
members.
friend not to join at this tinie.
ininiediately
Clair
Silver gave
gave notice
resignation effective
effective immediately
Clair Silver
notice of
of his
his resignation
The meeting
nieeting adjourned
adjourned at
at 2:25p.ni.
The
2:25p.m.
-5-
Submitted By,
(Th.
Read and Approved By,
j (Th
Phillis Pace,
Executive Secretary
James Francesconi, Secretary
Urban League of Portland
DEPARTMENTAL REPORTS
DEPARTMENTAL
ADULT &
ADULT
&
SENIOR
SERVICES
DIVISION
III va . ui i
JOE PAYTON
PAYTON
DIRECTOR
MAJOR
MAJOR HIGHLIGHTS:
HIGHLIGHTS:
on-site assessment
assessmentcompleted
completed by
by Aging
Aging
- Annual
Annual on-site
Services Division
Services
Divisionand
andPortland
PortlandMultnomah
Multnomah
Fiscal
Commission
Commission ononAging
Agingrepresentatives.
representatives. Fiscal
part
the
part of
of this
thisassessment
assessment to
tobe
becompleted
completed the
Should receive
receive
first
firstweek
weekininNovember.
November. Should
resultsby
results
byend
endofofNovember.
November.
PROBLEMS:
Specialist is out on
Referral Specialist is out on
- Information
Information &
& Referral
Using part-time
part-time
an
an extended
extendedsick
sick leave.
leave. Using
and ShortShortin II&& RR and
staffmenther
staff
member to
to back-up
back-up in
term Intervention.
term
Intervention.
STAFF CHANGES:
CHANGES:
- None.
None.
CLIENTS
SERVED:
CLIENTS SERVED:
Management
Case Management
Short-term Intervention
Short-ternt
Intervention
UNITS:
452.5 (hrs.)
(hrs.)
CM -- 452.5
CM
STI -- 143.0
STI
143.0 (hrs.)
(hrs.)
WHITNEY
YOUNG
LEARNING
CENTER
(WYLC)
DEBORAH
COCHRANE
DIRECTOR
MAJOR
MAJOR HIGHLIGHTS:
HIGHLIGHTS:
presentationson
onthe
theWYLC
WYLC to
to the
the
Gave presentations
-- Cave
Jefferson
School staff;
staff; the
Jefferson High
High School
theGrant
GrantHigh
High
School counseling
School
counselingstaff;
staff; aa group
group of
of 15
15
integration specialists
specialistsfrom
from schools
schools
integration
throughout the
throughout
thedistrict;
district; and
and to
to aa group
group of
of
parents
Programatat Jefferson
Jefferson
parents from
from the
theAcademy
Academy Program
High
School.
High School.
iniplenientedaa new
newsystem
systemof
of parent
parent
Set up
up and
and implemented
- Set
contact with
contact
withWYLC
WYLC "Support
"SupportTeam"
Team"and
andstarted
started
initial plans for the first parent activity,
"A Family
"A
FamilyAffair."
Affair."
initial plans for the first parent activity,
with the
theCommunity,"
Community," a
"Sharing with
a
- Finalized
Finalized "Sharing
guest
schedule for
for the
the year;
guest speaker
speaker schedule
year;
distributed over
over 300
300 copies.
copies.
distributed
-2-2-
Prophet and
and Directors
Directors of
of
Met with
with Dr.
Dr. Prophet
- Met
Instruction
Instructionas
asa amember
member of
of the
theEducation
Education Task
Task
Force; also
Force;
also arranged
arranged aa presentation
presentation to
to the
the
Task Force
the
Task
Forcebybythe
theProject
Project Direct
Direct of
of the
Select Coimnittee
Committee on
Education of
Black
Select
on the
the Education
of Black
Youth.
Youth.
2500 WYLC
WYLC flyers
approximately 2500
flyers in
in
Sent out
out approximately
- Sent
progress reports
reports from
from Jefferson
Jefferson and
and Grant
Grant
progress
High Schools,
High
Schools, and
and Oakley
Ockley Green
Green Middle
Middle
School.
School.
tripatatthe
the
WYLC
WYLC for
for 45
45
Hosted aa field
- Hosted
field trip
sophomores
from the
the Academy
Programat
at
sophomores from
Academy Program
Jefferson High
High School;
School; gave
gave presentation
presentation and
and
Jefferson
tour.
to students
students from
from the
the Teen
Teen
- Cave
presentation to
Gave presentation
tour.
Parent Programr
at Roosevelt
Roosevelt High
School.
Parent
Program at
High School.
DonnieGriffin,
Griffin, and
and representatives
representatives
Met with
with Donnie
- Met
of St.
of
St.Mary's
Mary'sAcademy
Academy and
andthe
the University
University of
of
Portland to
of
Portland
to discuss
discuss the
the possibility
possibility of
tuitionwaivers
tuition
waivers for
forstudents
studentswho
who would
would be
be
recruited
recruited through
through the
theUrban
Urban League.
League.
PROBLEMS:
day, checks
checks were
were not
not
On the
the October
October 13th
13th pay
pay day,
- On
ready for
for the
theWYLC
WYLC tutoring
and they
they
ready
tutoringstaff,
staff, and
did not
did
not receive
receive them
them until
until October
October 16th.
16th. On
the
31st pay
day, their
the October
October 31st
pay day,
their checks
checks were
were
again not
not ready
ready when
when other
paychecks
again
other staff
staff paychecks
These are
arenot
notthe
thefirst
first
were handed
were
handed out.
out. These
incidents when
incidents
when checks
checksfor
forthis
this staff
staff have
have not
not
Some kind
system must
must
kind of
of system
been ready
been
ready on
on time.
time. Some
be put in place to avoid this situation in
It affects staff morale, the
the future.
future.
the
integrityof
integrity
ofthe
theprogram
program and
and the
theUrban
Urban
be put in place to avoid this situation in
It affects staff morale, the
League.
League.
to get
copies of
the
get copies
of the
tookover
overtwo
two weeks
weeks to
- ItIttook
Portland
contract signed
signed by
by the
the
Portland Public
Public School
School contract
League so
League
sothat
that they
they could
could be
be returned
returned to
to PPS.
PPS.
First payment
payment to
the League
League on
grant
First
to the
onthat
that grant
will,
will, therefore,
therefore, likely
likelybe
be delayed.
delayed.
still owes
owesmoney
money for
for back
back
The Urban
Urban League
League still
- The
rent from
from last
year to
toSt.
St.
Andrews, and
and
rent
last year
Andrews,
should
should also
also begin
begin making
making regular
regular monthly
monthly
payments sosothat
payments
thatrent
rentis
is kept
kept current
current for
for
This
issue
needs
to
be
addressed
This
issue
needs
to
be
addressed
this year.
this
year.
immediately so
immediately
so that
that program
program space
space is
is
jeopardized.
jeopardized.
-3-
CLIENTS SERVED:
UNITS:
SUMMARY:
YOUTH &
FAMILY
SERVICES
65
636 tutoring hours.
This promises to be a very good year for the
Learning Center. New staff members are
working out well, as is the "support team"
Parent contacts totaled 266 in
Concept.
mail, phone
phone and
and in
in person.
person.
October through mail,
Over eighty students from 20 different
schools have already been enrolled, almost
half of the number needed to meet the
contract terms for this year.
MAJOR HIGHLIGHTS:
DEPARTNIENT
- Anger Management classes at Yaun (4
Sessions).
MARDELL TAYLOR
DIRECTOR
- Youth Gang Task Force Steering Committee (1Day work shop).
- (CARES) Child Abuse Response Evaluation
Services (2-day training at Emanuel
Hospital).
- Anger Management presentation at Hughes
Memorial Church.
- United Way presentation given at Mars
Restaurant and EBI.
- SE Asian Boy Scouts formed.
Friday nights.
Will meet on
meeting.
- Junior Achievement
Achievement agreement
agreement meeting.
Community display
display table.
- Tubmnan
Tubman Community
table.
rDrT
PROBLEMS:
- Lack of counseling space.
This is critical.
times in multi- Confusion about scheduled times
purpose room.
STAFF CHANGES:
effective October 31,
- Voluntary resignations effective
1989, Patti Coxeff - Counselor/Group
Specialist and Connie Emerson - Senior
Counselor.
-4-
CLIENT CONTACTS:
35
Intakes
644
Contacts
Service Hours - 992
EMPLOYMENT
DEPARTMENT
JEAN YOUNG
DIRECTOR
MAJOR HIGHLIGHTS:
- Career Awareness Day
Day will be held Saturday,
High School.
- November 18, 1989 at
at Jefferson High
Employers and students throughout the Portland Metro area will participate in this
Precision Cast Parts held a second
event.
recruitment session at the Urban League
Thirty (30) applicants
October 30, 1989.
participated in the recruitment. Twentythree
three (23)
(23) were
were referred
referred for
for tJA
UA testing
testing and
and
all passed. They were then referred for
interviews. Three (3) of the applicants have
been placed on the job; others are awaiting
awaiting
an interview.
PROBLEMS:
None.
STAFF CHANGES:
Tone.
None.
CLIENTS
CLIENTS SERVED:
SERVED
A.
B.
C.
134
Interviewed -- 134
93
Referred
-24
Placed
SUMMARY:
- The Employment Department is short of staff
and funds, but we are still making a
difference.
M1'1M('V
EMERGENCY
SERVICES
MAJOR HIGHLIGHTS:
LANA
DANNER
DIRECTOR
be doing
doing
- Emergency Service Staff will be
Saturday intake on seniors starting 11/11/89
and ending 11/18/89. Once again the Urban
League family has pulled together to support
Our volunteers consist of ASSD,
one another.
YSC and Employment. We are very blessed at
this League to have such dedicated staff.
- The Guild membership tea was a success.
Approximately 265 persons attended.
-5-
None
PROBLEMS:
STAFF CHANGES:
-
Arlitria Proctor EMS Aid (11/1/89)
Sharlot Martin (Volunteer)
(Volunteer) (11/3/89)
(11/3/89)
360 Individuals
CLIENTS SERVED:
SUMMARY:
- We welcome Marcus McKinley from Nero &
Associates, Job Corp. We are very pleased
that Ernest Cooper is here. We have a sense
of security and stability.
stability.
**
*
*
4.:
WEDNESDAY. DECEMBER 13, 1989
12:00 NOON
MULTI-PURPOSE CONFERENCE ROOM
URBAN PLAZA
Th3 Urban League of Porfiand
URBAN PLAZA
10 North Russell Street
Portland Oregon
Portland,
Oregon 97227
(503) 280-2600
URBAN LEAGUE OF PORTLAND
BOARD OF DIRECTORS MEETING
November 15, 1989
The Noventher
November meeting
meeting of
of the
the Urban
Urban League
League Board
Board of
of Directors held
in the Multi-Purpose Room, Urban Plaza, 10 North Russell Street
was called to order at 12:25p.m. by External Vice Chair, Donnie
Griffin.
Gallagher, Donnie
Present: Don
Don Calvert,
Calvert, Jim
Jim Francesconi,
Francesconi, Toni
Tom Gallagher,
Griffin, Pat Hill, Rita Lucas, Victor Merced, Shirley Minor, David
M. Nero, Jr., Linda Torrence and Gina Wood.
Absent With Excuse:
Dr. James Martin.
Lou Boston,
Boston, Joan
Joan Brown-Kline,
Brown-Kline, Toni
Tom Kelley and
Staff Attending:
Interim CEO, Ernest Cooper, Phillis Pace, Maria
Lewis, Lana Danner, Roxann Hutchinson, Joe Payton, Mardell Taylor
Taylor
and Jean Young.
Special Guests: Barbara Patrick, Associate at United Way and
George Rankin, from the community.
Mr. Cooper met with Dick Repert, Vice President of Allocations at
United Way and was given a proposal to insure the Urban League
would continue to receive funding.
Barbara Patrick presented the
new systemr
system of
of process
process for
for allocation
allocation being
being implemented
implemented by United
Way.
The system requires that agencies respond to a new priority
system and present their proposals to three committees. This
places the League in competition with other agencies for the
allocation dollars. Because of the Urban League's current situation, United Way has outlined a system that allows the
the League an
exempt status for fiscal year 90/91 pending the hiring of a new
CEO. The proposal is for the League to submit a plan and proposed
budget request by February 1, 1990 for fiscal year July 1, 1990
through June 30, 1991. United Way's Executive Committee will then
review and respond to the League's proposals.
Exemption from the
new process, provides an opportunity for
for the
the League
League to
to show
show need
need
for continuation of existing programs and funding.
motion was
United
A niotion
was moved
moved and
and seconded
seconded (Merced/Wood)
(Merced/Wood) to accept United
Way's outline.
(A lengthy discussion revealed, among other
concerns, that funding would be cut significantly if the League
had to be competitive with other agencies at this point in time.)
The motion was carried.
Suggestions were made to begin the proposed plan for United Way by
having a Board Orientation, organizing committees, identifying
needs assessment using information obtained from clients, service
groups and
and other sources,
deliverers such
such as
as churches,
churches, coimnunity
community groups
define priorities and establish goals and objectives.
Mr. Cooper gave a brief overview of National Urban League's guide-
lines for
lines
forBoard
BoardCommittees:
Committees:
Executive
Committee acts
Board
Executive Committee
acts for
for Board
between meetings
between
meetingsbut
butdoes
doesnot
notestablish
establish or
or change
changepolicies
policies already
already
in existence;
existence;
Budget
Finance
Committee reviews
in
thethe
Budget
andand
Finance
Comnmnittee
reviews and
and analyzanalyzes contracts
es
contractsand
andmonitors
monitors
financial
financial
expenses;
expenses;
Nominating
Nominating
Comnmnittee
Committee
recruitsand
recruits
andresearches
researchespotential
potential
candidates
candidates
for for
mnemnbership
membership on
on the
the
Board; Program
Board;
ProgramCommittee
Comnmnittee
prioritizes
prioritizes
goals
goals
andand
objectives
objectivesutilizutilizing input
ing
input and
and support
support from
fromthe
thestaff.
staff.
(Jim
JimaFrancesconi)
Francesconi) moved
movedfor
foraa Board
Board retreat
retreat ininDecember
December with
with
prioritiesbeing
being (A)
(A) the
the Board
Board receiving
priorities
receivingaareport
report from
fromall
all staff
staff
on wli
at shoul
what
should be
for nee
needs
be done
done(B)
(B)have
havestaff
staff talk
ta to clients
clients for
input (C)
(C) talk
talktotoprogram/contract
program/contractproviders
providers(D)
(D)have
haveMr.
Mr.Cooper
Cooper
input
set
to to
thethe
comamaunity
set up
upaaforum
forumtotospeak
speak
community about
about the
theUrban
Urban League.
League.
(Shirley Minor)
(Shirley
Minor) seconded
seconded the
the motion.
motion. After
After discussion
discussion and
andclarifclarification of
of staff
staff
analysis
Board
(meaning feedback
feedback on
on things
things
ication
analysis
of of
Board
(meaning
that effect
effectdaily
dailyoperations),
operations),
motionwas
wasamended
amended to
that
thethe
motion
to orient
orient
and train
and
train the
the Board
Board before
beforethe
the retreat
retreat in
in January
January instead
instead of
of
December and
time set
setshort-terma/long-terma
short-term/lonq-term qoals
based on
on
December
andatatthat
that time
goals based
input received
input
received from
from various
various sources.
sources. The
The motion
motion pass
passed with
abstentionfrom
abstention
fromGina
GinaWood.
Wood.
Donnie Griffin
Donnie
Griffin proposed
proposedthat
that
anan
AdAdHoc
Hocbebe
imnplemnented
implemented to
to handle
handle
the matter
matter with
with the
the Attorney
Attorney General's
General's office
officerequesting
requestingpermaispermisthe
sion to
sion
to view
view the
theUrban
Urban League's
League's records
records and
and that
thatToni
Tom Gallagher,
Gallagher,
Jim Francesconi
Jim
Francesconi and
and Rita
RitaLucas
Lucasserve
serveonon
that
that
comnmtiittee.
committee.
Tom Gallagher
Toni
Gallagherdeclined
declined serving
serving on
on the
thecommittee
committee and
and Jim
Jim
Francesconi
Francesconi declined
declined chairing
chairingthe
theAd
AdHoc
Hoc committee.
committee.
A motion
A
motion was
wasmoved
movedand
andseconded
seconded(Gallagher/Calvert
(Gallagher/Calvert to
to approve
approve the
the
minutes.
minutes.
The
The motion
motionwas
wascarried.
carried. (Based
(Based on
on there
there being
beingaaquorum
quorum
at the
the beginning
beginning of
of the
the meeting)
meeting).
at
Tom Gallagher
Toni
Gallagherpresented
presentedthe
thefollowing
followingproposal
proposalto
to the
the Board
Board for
for
approval regarding
approval
regarding the
the closeout
closeout on
on the
the Plaza
Plaza II
IIBuilding
Building and
and
League involvement
League
involvementwith
with property:
property: (1)
Pay off
offHUD
HIJD loan
loan ($175,000)
($175,000)
(1) Pay
using cash
using
cash reserve
reserve from
from sale
saleofofFred
FredMeyer
Meyer Walnut
Walnut Park
Park Building;
Building;
(2) Give
(2)
Give the
the building
building and
and note
note to
to aa trust
trustestablished
establishedbybyPDC
PDC for
for
resale of
resale
of the
thebuilding,
building,thereby
therebyabsolving
absolvingthe
theLeague
League of
ofownership
ownership
and responsibility
and
responsibility for
for the
the note;
note; (3)
(3) Pay
Pay the
the Spratlin
Spratlin note
note
($39,000) from
unless Spratlin
Spratlindonates
donatesthe
theamount
amount
($39,000)
fromthe
the cash
cash reserve
reserve unless
to
trust pool;
to PDC's
PDC's trust
pool; (4)
Adopt the
proposal by
by PDC
PDC to
with
(4) Adopt
the proposal
to arrange
arrange with
Guardian Management
thethe
responsibility
leasing and
and maintenance
maintenance
Guardian
Management
responsibility for
for leasing
on
on Urban
Urban League
Leagueapartments.
apartments.
A motion
A
motion was
wasmoved
movedand
andseconded
seconded(Gallagher/Lucas)
(Gallagher/Lucas)toto accept
accept the
the
first
first three
three items
items in
in the
the proposal.
proposal.
The
The motion
motion passed.
passed.
Through discussion,
anAd
Ad Hoc
Hoc committee
committee headed
headed by
by Don
Don Calvert
and
Through
discussion, an
Calvert and
including Mr.
including
Mr. Cooper
Cooper and
and Toni
Tom Gallagher
Gallagherwill
will bring
bring back
back
recommendations totoshow
recommendations
showsavings
savingsbybygiving
givingthe
thecontract
contract to
to Guardian
Guardian
Management and
suggestion
for
Management
and
suggestion
forperson
personbeing
beingdislocated
dislocatedby
byutilizing
utilizing
property management
management organization.
aa property
organization.
-3-3FINANCE
CONMITTEE:
FINANCE COMMITTEE:
Maria Lewis
Maria
Lewisand
andShirley
ShirleyMinor
Minorpresented
presenteda afinancial
financial budget
budgetto
to the
the
Board with
Board
with the
the understanding
understanding that
thataniendnients
amendments were
were forth
forthconiing
coming and
and
would
be ready
ready by
1, 1989.
would be
by Deceniber
December 1,
1989. Toni
Tom Gallagher
Gallagher went
went on
on record
record
pointing out
pointing
out that
thatthe
thebudget
budgetwas
was to
tohave
havebeen
been developed
developed three
three
months ago
nionths
agoand
andthat
thatitit was
was critical
critical totofinancial
financial
nianagenient
management to
to
have aa budget
have
budget not
not only
only from
froniaastaff
staff point
point of
of view
view but
but froni
from a
a
committee viewpoint
coniniittee
viewpointalso.
also.
(Based on
beginning of
of the
theBoard
Board
(Based
on aa quorum
quorunibeing
beingpresent
presentat
at the
the beginning
Meeting). A
A motion
(Calvert/Hill)
adopt
Meeting).
niotion was
wasmoved
niovedand
andseconded
seconded
(Calvert/Hill) to
to adopt
the budget
the
budget as
aswritten
writtenwith
with
aniendnients
amendments to
to conie
come in
in two
two weeks.
weeks. The
motion passed.
niotion
passed.
It was
It
was noted
noted officially
officially that
that Rita
Rita Lucas
Lucas is
is no
no longer
longer a
a valid
valid
signer for
forchecks;
checks;and
and Mr.
Mr. Cooper
Cooper suggested
checks not
not be
be
signer
suggested that
that checks
issued without
without an
issued
an invoice.
invoice.
FUND
CO4MITTEE:
FUND RAISING COMMITTEE:
Pat Hill
Pat
Hill reported
reported that
thatinin
February,
February,1990,
1990,the
theUrban
UrbanLeague
League and
and the
the
Guild will
Guild
will host
host aa gala
galadance
dance backed
backed by
by Security
Security Pacific
Pacific Bank's
Bank's
contribution of
contribution
of $10,000.
$10,000. Projection is to sell 425 tickets at aa
cost of
cost
of $9
$9 to
to the
theLeague
League and
and $100
$100toto the
the public.
public. Eniphasis
Emphasis was
was
stressed on
stressed
on the
the support
support needed
needed from
froni the
the Board
Boardfor
for success
success in
in the
the
fund raiser.
fund
raiser. Victor
wasasked
askedto
to serve
serve on
Victor Merced
Merced was
on the
the Fund
Fund Raising
Raising
Committee.
Coniniittee. At
At the
next Board
Board meeting
on
the next
nieetingPat
Patwill
will give
give aa report
report on
fund raising
and the
theSenior
SeniorCitizen's
Citizen's
AdvisoryConiniittee.
Committee.
fund
raising and
Advisory
Projection is to sell 425 tickets at
PERSONNEL
COMMITTEE:
PERSONNEL COMMITTEE:
Donnie Griffin
Donnie
Griffinreported
reported in
in the
the absence
absence of
of chair,
chair, Toni
Tom Kelley,
Kelley, that
that
the search
the
search for
for CEO
CEO continues
continueshaving
havingidentified
identified (8)
(8) candidates
candidates to
to
date. Coniniittee
date.
Committee isisawaiting
awaitingauthorization
authorizationtotoplace
place ad
ad in
in the
the
SeattleTinies.
Seattle
Times. The
The coniniittee
committee will
will nieet
meet again
again on
onDeceniber
December 5,
5, 1989.
1989.
Don Calvert
Power &&Light
up
Don
Calvert donated
donatedin-kind
in-kind from
froni Pacific
Pacific Power
Lightto
to pick
pick up
cost for
cost
for ad.
ad.
The meeting
The
nieeting was
wasadjourned
adjourned at
at 2:30p.ni.
2:30p.m.
Subniited By
Submitted
By
Read and
Read
and Approved
Approved By,
By,
Phillis
Phillis Pace,
Pace,
Executive Secretary
Executive
Secretary
James Francesconi,
Janies
Francesconi, Secretary
Secretary
Urban League
Urban
Leagueof
of Portland
Portland
c2tJL
(c&
c?Li& (CL&
)
ADULT
&
ADULT &
SENIOR
SERVICES
DIVISION
i!:
MAJOR HIGHLIGHTS:
MAJOR
HIGHLIGHTS:
JOE PAYTON
PAYTON
DIRECTOR
- November
November 8,
8, 1989
1989 a
a community
community forum
forun was
was held
held
on aging
on
aging issues
issues for
forGovernors
Governors Conference
Conference on
on
Aging. Channel
Aging.
Channel 88 covered
coveredthe
the event.
event. On
November 27,
Noventher
27,1989,
1989,met
netwith
withrepresentatives
representatives
from ASD,
front
ASD, Loaves
Loaves&&Fishes,
Fishes, Reverend
Reverend Milton
Milton
Green and
Essie Green,
Green, Judy
Judy Boyer
Boyer front
from
Green
and wife
wife Essie
Multnoivah County
Multnonah
County Conunissioner
Commissioner Chair
Chair Gladys
Gladys
Mccoy's office
Mccoy's
office to
to refocus
refodus on
on role
role assignnent
assignment
for Senior
for
Senior Center
Center and
and location.
location.
PROBLEMS:
- ASD
ASD in
in the
the Urban
Urban League
League space
space downstairs
downstairs
would to
90 days.
days.
would
to move
movewithin
withinthe
the next
next 90
STAFF CHANGES:
None.
None.
CLIENTS
SERVED:
CLIENTS SERVED:
Management
Case Managenent
Short-term
Intervention
Short-term Intervention
UNITS:
CM -- 468.5
468.5 (hrs.)
(hrs.)
CM
STI -- 147.5
STI
147.5 (hrs.)
(hrs.)
SUMMARY:
WHITNEY
YOUNG
LELARNING
CENTER
(WYI)
(WY)
DEBORAH
COCHRANE
CONSULTANT
It is definite that there will be a conpreoff-site.
It is definite that there will be a comprehensive Senior
hensive
Senior Center
Centerand
anditit will
will be
be located
located
off-site. Possible
Possible sites
sitesunder
under consideration
consideration
are: The
The new
new construction
constructionon
onN.E.
N.E.Vancouver
Vancouver
are:
and
the
Walnut
Park
building
on
the
S.W.
and the Walnut Park building on the S.W.
corner
of
Martin
Luther
King
Blvd.
(former
corner of Martin Luther King Blvd. (former
Union Avenue)
Union
Avenue)and
and Killingsworth
Killingsworth Avenue.
Avenue.
MAJOR
MAJOR HIGHLIGHTS:
HIGHLIGHTS:
- Did
Did presentation
presentationonon"Honework
"Homework and
and Study
Study
Skills"and
Skills"
andset
set
upupWYLC
WYLC information
information booth
booth at
at
Fernwood Middle
Fernwood
MiddleSchool
SchoolFamily
FamilyFair.
Fair.
Hosted two
two guest
speakers: Mr.
- Hosted
guest speakers:
Mr. Kanau
Kamau
Anderson, who
Anderson,
whogave
gavea aslide
slide presentation
presentation on
on
"The African
"The
African Origins
Origins of
of Science
Science and
and Math,"
Math,"
Ms. Joyce
who showed
showed aa video
video and
and
Ms.
Joyce Harris,
Harris, who
discussed the
the celebration
celebrationofofKwanzaa.
Kwanzaa.
discussed
-2-
GLORIA
PHILLIPS
ACTING
DIRECTOR
- Held two parent meetings to plan and discuss
"A Family Affair," which will be an informal
luck gathering for WYLC students and their
Parents
families on December 9th.
volunteered to coordinate different aspects
of the event, including organizing food,
entertainment, creating a flyer, and
contacting other parents. Flyers were mailed
out to all WYLC families.
- Held student meeting to involve students in
planning "A Family Affair," and several
students volunteered to plan and perform
entertainment sudh as singing, dance and
poetry readings.
- Prepared and sent out progress reports to all
regularly attending students of the Learning
Center.
- Hosted a follow-up meeting with representatives from St. Mary's Academy and the University of Portland to further discuss a tuition
waiver/scholarship program.
- Attended the National Association of Black
School Educators Conference.
- Hosted the Jefferson High School Academy
Advisory Board meeting at the Whitney Young
Learning Center.
- Presented awards to four students for the
Rainbow Chart; sent letters of recognition to
Started new
their parents and schools.
Rainbow Chart.
- Matched a retired teacher with a WYLC student
to work on reading problems once a week.
-
PROBLEMS:
Began work on a written response to questions
from the Governor's Commission on Higher
Education in the Portland Metropolitan Area
regarding the needs of African Americans and
other underrepresented groups.
None.
CLIENTS SERVED:
UNITS:
64
651 tutoring hours.
STAFF CHANGES:
-3-3Deborah Cochrane
Deborah
Cochranewas
wasgranted
grantedaaone
oneyear
year leave
leave
of absence
absence to
the Portland
Portland Teacher's
Teacher's
of
to direct
direct the
Program. Gloria
Program.
Gloria Phillips,
tutor with
with the
the
Phillips, aa tutor
Center for
for over
over two
two years
yearswas
was named
named acting
Center
acting
director.
director.
Deborah Cochrane
Deborah
Cochranewill
willstay
stayon
onin
in aa
part-time role as consultant to assist in the
administration of
administration
of the
the Center
Center and
and other
other educateducational projects
projects for
forthe
theUrban
Urban League.
League.
ional
part-time role as consultant to assist in the
SUMMARY:
The
LearningCenter
Centercontinues
continues to
to do
The Learning
do well,
well, and
and
is experiencing
a steady
is
experiencing a
steady influx
influx of
of new
new
students. Total
students.
Total intake
intakenow
now exceeds
exceeds 100.
100. The
"parent
this year
year
"parent contact"
contact"systemnimnplemnented
system implemented this
seems to
the reading
reading
seems
to be
be working
workingwell,
well,as
as is
is the
requirement.
requirement.
YOUTH &
&
YOUTH
FAMILY
SERVICES
DEPARTMENT
M2SJOR
HIGHLIGHTS:
M1JOR HIGHLIGHTS:
MAXWELL
TAYLOR
DIRECTOR
- Larry
Larry Clayton
Clayton and
and Mardell
Mardell Taylor
Taylor spoke
spoke at
at two
two
companies on
companies
on behalf
behalf of
of the
theUnited
UnitedWay
Way
Campaign. Guest
Guest speaker
speaker for
forour
ourNEYSC
NEYSC ininservice/staff
meetingswere
were Malika
Malika Ashanti,
Ashanti,
service/staff iueetings
Grant High
Grant
High School
School and
and Cheri
Cheri Harris,
Harris,Youth
Youth
resources.
resources.
Orientationand
andTraining
Trainingfor
forNeighborhood
Neighborhood
- Orientation
Accountability Board
Accountability
Board (NAB)
(NAB) Volunteers
Volunteersstarted
started
November 28,
Noventher
28, 1989.
1989. Many
Many new
newvolunteers
volunteers for
for
NAB have
NAB
havebeen
beenrecruited
recruited and
and seem
seem excited
excited
about participating
about
participating on
on the
the board.
board.
- Youth
Youth Employment
Employment Readiness
Readiness classes
classeswith
with
NPYSC
NPYSC
began Noventher
began
November 14,
14, 1989.
1989.
PROBLEMS:
A
Notice of
of Corrective
A Notice
Corrective Action
Action was
was received
received
from the
from
the Youth
Youth Program
Program Office.
Office. Areport
A report on
on
plans to correct last fiscal years deficient
numbers of
nunthers
of referrals
referrals for
for
Employment
Employment and
and
Diversion is
Diversion
is due
due Decenther
December 7,
7, 1989.
1989.
Most
corrective action
corrective
actionhas
hasalready
already
been
been
imnpleirtentimplement-
plans to correct last fiscal years deficient
ed.
ed.
STAFF CHANGES:
CHANGES:
We have
staff
motivated
- We
have many
manynew
new
staffbut
but they
they are
are motivated
and function
team. Julia
and
function well
well as
as aa team.
JuliaBalm
Balm was
hired as
hired
asDiversion/Counselor
Diversion/CounselorNoventher
November 6th,
6th,
Ruth White
Ruth
White went
went full-time
full-time November
November 1st
1st and
and
Larry Clayton
Larry
Clayton was
was promoted
promotedto
to Assistant
Assistant
Director. Jimni
Director.
Jimi Johnson
Johnsonresigned
resignedvoluntarily
voluntarily
Noventher
20, 1989.
November 20,
1989.
-4-
SERVICE HOURS DELIVERED:
420.00
REFERRALS:
51
SU4HARY:
Meetings attended were as follows:
YSC
Directors Meeting - 11/21/89, Ad Hoc Conunittee
Meeting on Youth Services Funding - 11/29/89,
Youth Gang Task Force Steering Committee 11/16/89, Mainstream Advisory Committee 11/29/889, and Employers Orientation Meeting at
NPYSC - 11/21/89.
This month was full of
activity with orientation and training for new
staff.
EMPLOYMENT
DEPARTMENT
JEAN YOUNG
DIRECTOR
MAJOR HIGHLIGHTS:
- The Urban League Career Day was a huge
success.
The turnout was excellent. An
estimated 200 students attended. Approximately 70% were Black, 25% Asian and 5%
white.
Derrick Hill, news anchorman from
radio station WBMX in Chicago, Illinois was
the guest speaker. His topic was, "The
Challenges of Growing Up and Making Your Own
Decisions." Classroom sessions were scheduled after the speakers where representatives
from various businesses met with the students
and discussed career opportunities within
their own companies. After the noon break,
the students went to display booths where the
different businesses handed out brochures,
pens and key rings imprinted with their
company logo.
Representatives from Benjamin Franklin
Savings and Loan and Pacific Power and Light
presented door prizes to the students.
Overall, feedback from the students was very
positive.
None.
PROBLEMS:
STAFF CHANGES:
None.
CLIENTS SERVED:
A.
B.
C.
SUNMARY:
Interviewed - 145
88
Referred
74
Placed
-
-5-
ENERGENCY
7TP1'cZ
SERVICES
LANA
DANNER
DIRECTOR
MAJOR HIGHLIGHTS:
- LIEAP is underway and overwhelming as usual.
to supplesuppleVolunteers have come
Come to our rescue to
due
to
budget
mnent the
the areas
areas understaffed
understaffed due
ment
cuts.
- Nero & Associates had an open house at the
League and the information they gave was very
coimnunity.
informative to the staff
staff and
and community.
PROBLEMS:
telephone system has been repaired three
- The telephone
times in one week. It is important that this
system be either upgraded
upgraded or
or replaced. It is
the
staff
and clients to
for
very frustrating for
crises
during
be unable to make contact
situations.
STAFF CHANGES:
- Hired (7) staff persons for LEIAP
- Have (4) volunteers:
Tommie Slide
Andrea Elliott
Renee Johnson
Kathleen Silmnann
Kathleen
Silmann
CLIENTS SERVED:
360 Individuals
388 Individuals
163 Households
SUMMARY:
- I would like to thank the Urban League staff
for
for their
their conu'nitted
committed dedication to the
League's mission and their ongoing deliver of
quality service to the community throughout
this stressful year.
**
,*
.*
*