Standard Operating Procedure
Equipment Repair & Procurement
Date 5/01/2012
Applicable to: Perioperative Services
Team Members Performing: Perioperative Staff
I.
Purpose:
To review the equipment repair & procedure process utilized for patient care
within Perioperative Services. Equipment is stored in each clinical area consisting
of VUH, TVC, MCE, FEL Center, VCH, and 4 South GYN.
II.
Procedure:
A.
Should any of equipment fail to function properly, a repair request form is
completed and the repair department is contacted.
1.
Clinical Engineering.
2.
Apparatus Shop.
3.
OR Repair Team.
4.
Plant Services (are the primary areas within VUMC that perform
repairs).
B.
If these areas cannot provide the needed assistance then the equipment is
sent out to the appropriate vendor for repair as determined by the
Operative Services Central Processing, extension #38641, Room B-307.
C.
When the broken item has been repaired or replaced it is returned to the
appropriate department and the repair/replace document signed and dated
as received.
D.
Twenty four hours prior to the next surgery schedule, an equipment
conflict report is run to ensure daily equipment need. Any conflicts are
reviewed by the PCM’s to determine alternative measure.
E.
Should the determination be made in any of the patient care areas that
there is insufficient equipment to allow the staff to provide safe patient
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Instrument Tracking System
care, the charge person from that area is responsible for contacting a
charge person from a comparable unit within Operative Services to borrow
the needed item.
F.
If the needed item is not available within Perioperative Services the charge
person may then contact the Operative Services Materials Office (3-6353)
for assistance in obtaining the item from outside of Perioperative Services
or even outside of VUMC.
1.
The Materials Management Office determines the availability of
the item requested and has it delivered to their office as soon as
possible.
2.
Upon arrival the requesting person is notified, so the item may be
secured for use in the area of need. Any items borrowed are
returned the same day or immediately the next morning.
Any electrical equipment that is borrowed from another hospital or
vendor, or that is new, must be checked by the Clinical
Engineering Department prior to use for patient care.
3.
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