ACA Hour Monitoring Report
Presenters Barb Rardin and Greg Brown
Owens Community College
May 14, 2015
SESSION RULES OF ETIQUETTE
 Please
turn off your cell phone/pager
 If you must leave the session early, please do so
as discreetly as possible
 Please avoid side conversations during the
session
Thank you for your cooperation!
TODAY YOU WILL LEARN…
 Why
we created this report
 Factors
involved in creating this report
 Timeframe
 Tables
used
 Examples
of the report
WHY WE CREATE THIS REPORT
 In
the Ellucian report the information is coming
from Pay History and Earn Codes
 Adjuncts


Lecture and Lab hour classes they are paid a salaried
assignment
How do you convert a Lecture into an Earn Code?
 Hourly
Assignments = Earn Codes
CUPA—HR AFFORDABLE CARE ACT ALERT
 10
lecture hours in class * 2.25 = 22.5 hours
CONSEQUENCES/OBJECTIVE
 Consequence


Lecture and Lab hour classes that are paid at a
salaried assignment would mean that that we would
have to change how we entered information.
Additional Personnel hours
 Objective

To create a report that combines Adjuncts teaching
hours and Part-Time employees into one report
HOURS AN EMPLOYEE CAN WORK
 Part-Time

Staff Employees
Can work up to 28 hours per week
 Adjunct

Fall and Spring Semesters
Can work up to 24 hours per week in the classroom
 They can teach 9 to 10 hours*
 10 * 2.25 = 22.5 hours per week


Summer Semester
Can work up to 24 hours per week in the classroom
 They can teach 7 hours*

*if an Adjunct is needed to teach more than these hours they have to get approval.
TIME FRAME AND ADDITIONAL INFORMATION
 Measurement

Period
November 1 thru October 31
 Administration

November 1 thru December 31
 Stability

Period
Period
January 1 thru December 31
 You
need to know your data and work with your
Registrar
TABLES
 SIRASGN
 PEBEMPL—Know
 SPRIDEN
the
Employee Classes
 SSBSECT (course
information)
 PHREARN (position,
suffix, hours, pay rate,
amount, earn code)
(name)
 PTRCALN
 SSRMEET
 STVTERM
 NBRJOBS
 PTRCALN
(Job Title)
CREATING THE REPORT
 We
worked with Institutional Research
 We had a report that was our foundation
 Schedule Codes should be tied to your salary
schedule.
 The report was run
 We modified the report
 Many more modifications were made.
REPORT—DETAIL (EXAMPLE 1)
These classes are Lecture Classes = 12 total Credit hours * 2.25 = 27 hours
REPORT—DETAIL (EXAMPLE 2)
This employee is working 13.8 classroom lab hours and 8 hours in an hourly assignment. The
8 hours are divided by 2 = 4 + 13.8 = 17.8 hours per week this employee is working.
REPORT—DETAIL (EXAMPLE 3)
These classes are Clinical classes and we did not pull any hours from the class schedule.
These hours are paid by a timesheet so the total hours = 18.5 hours divided by 2 = 9.25
hours worked per week.
REPORT—DETAIL (EXAMPLE 4)
Part-Time Staff employee is working over 28 hours per week.
REPORT--SUMMARY
QUESTIONS?