ETATMBA Teleconference – 21st July 2011 8:30hrs BST
Notes
Present: Paul O’Hare (Chair), Doug Simkiss, David Davies, Ed Peile, Chisale Mhango, Francis
Kamwendo, Godfrey Mbaruku, Staffan Bergstrom, Alan Davies, Anne-Marie Brennan
1. Apologies
Neil Johnson, Frances Griffiths
2. Minutes of last teleconference held on 9th June 2011
Approved.
3. Tanzania conference
a) Key decisions: approved
b) Minutes: approved
c) Action points: discussed as follows:(Note: connection to SB was lost at this point for the remainder of the teleconference)
Action points
Discuss clinical systems improvement
with clinical systems advisers
By
DD
Develop list of competencies based on
qualities of leader
DD
Review the assessments for all
centres; attempt synthesis of minimum
list which all centres would cover
DD,
EP
PhD students to be registered
immediately
CM,
GM
Investigate the use of a toll-free mobile
number for the project
GM
Investigate if Ericsson contacts could
assist
Circulate the new (in press) Malawi
guidelines to the group for comment
Commence selection of potential
advanced leaders
SB
Send CM further information on
timesheets
AMB
CM
CM,
GM
Progress
Meeting with Garry Swann, Clinical Systems
Improvement specialist, who will contribute to
CSI elements of the curriculum
This is in progress. Developing suitable list for
NPCs in collaboration with Vinod Patel at
Warwick; DD aims to circulate this document for
consultation in the next 2 weeks
Dr Pemba will send the assessments for the
Ifakara course so that the courses in both
countries can be benchmarked, with some
common assessments
Action: GM will circulate a document draft by
end of August
Malawi: FK advises new course should include a
system for external examination
Malawi – FK has presented names to the
College; ML has been asked to send in
application.
Action: AMB to follow this up with Marshal
Tanzania – GM has suitable candidates but
needs to discuss project with them in detail
GM has had preliminary talks with phone
company but they need more precise details
Action: GM to stay in touch with DD to report
SB phone line connection lost so unable to
discuss this point
These have been received. 2007 is the correct
date. They are available on the website
Malawi: Marshal is working on this.
Tanzania: GM will review the current group and
select second group in the light of this
assessment
This has been sent
Ask Sam Luboga, Tom Lissauer and
an anaesthetist if they wish to join the
External Advisory Board
Identify lay person to join the External
Advisory Board
Identify a Tanzanian member to join
the External Advisory Board
Identify a Malawian member to join the
External Advisory Board
Ask Nynke van den Broek if she wishes
to join the External Advisory Board
Identify Tanzanian and Malawian
members for Quality Management
Committee and Ethics Advisory
Committee
EP
EP has contacted Sam Luboga, Tom Lissauer
and Tai Sheraton, and is awaiting response
PO’H
Awaited
AN
CM
Dr Frida Mokiti, Regional Medical Officer for
Morogoro region, has agreed to join the EAB
Awaited
PO’H
Awaited
AMB
EAC Tanzania: Mrs Joyce Ikingura (National
Health Research Ethics Review Committee)
EAC Malawi: Chisale Mhango
QMC Tanzania: Dr Henock Ngonyani (Quality
Dept, Ministry of Health)
QMC Malawi: Dr Peter Kazembe (Paediatrician)
4. Update from Tanzania
Course is going well; the leadership module begins this week.
Action: GM to send details of the course as it develops to Warwick, Malawi and Alan Davies.
5. Update from Malawi
a) Accession of College of Medicine. Signed hard copy of Annex V Form B has been received
from the COM. EC project officer Franklin Mamo has agreed to the changes in the Description of
Work – some small amendments to be finalised. The documents will then go to Research Support
Services in Warwick for signature. There are further forms to be completed for the EC to complete
the addition of the COM to the consortium.
b) Funding for MOH. Marshal has identified the funds from within the MOH account.
c) Course accreditation. FK had a productive meeting with Head of Faculty at the College,
who is keen to process the application for course accreditation. Will need to discuss with the Head
of Obstetrics and Gynaecology regarding the amount of detail required for the documentation.
Action: PO’H to lead on preparation of preliminary documentation to submit to Dean of COM.
6. Progress in WP1 “Assessment” (DD)
This was discussed above under the list of action points deriving from the Tanzania conference.
7. Progress in WP2 “Guidelines (SB)
Unable to re-connect SB to teleconference.
Malawi guidelines available on project website as above.
Tanzania guidelines not available electronically.
Action: GM to post hard copy to AMB for scanning; the scanned copy will be added to website.
SQ to review obstetric guidelines.
DS to review paediatric guidelines.
Would be advisable to consult WHO guidelines for this WP.
Action: AMB to locate WHO guidelines and add to website.
8. Progress in WP3 “Professional support network” (DD)
DD is preparing a background document on the current support available to the NPCs.
Action: DD will send the document to GM and other staff for commentary
DD suggested monthly meetings for the subgroups.
Action: DD to discuss with AMB to arrange.
9. Formation of committees
Discussed in point 3 above.
10. PhD students
Discussed in point 3 above.
11. Any other business
a) Ethics. FK reported that the COM ethics committee will meet at the end of July to discuss the
project application. The application to the National Health Sciences Research Committee is almost
ready for submission.
b) Module 2. PO’H reported that this should be ready for March 2012. DD would like to discuss
this as soon as possible.
Action: 24th August agreed provisionally. DD to send to Garry Swann to confirm.
12. Date of next teleconference
The next meeting will be Wednesday 24th August at 08.30am (UK), 09.30am (Malawi) and 10.30am
(Tanzania).