THE
13th
FOURTH CIRCULAR
INTERNATIONAL TOVS STUDY CONFERENCE
15 OCTOBER 2003
Dear Colleague:
The 13th meeting of the International TOVS Working Group is now less than 2 weeks
away. This Circular provides some final details you may need for your planning.
1. Conference Information
There is a great deal of information on the conference at the ITWG web page,
http://cimss.ssec.wisc.edu/itwg/index.html , including
 Registration information
 2nd, 3rd, and 4th (this) Circulars
 Conference Program Agenda
 Abstract Summary
 Information about hotel and the St. Adele vicinity
2. Arrival in Montreal on Oct 28th:
Upon arrival, you can obtain Canadian currency at the airport, near the door to the taxis.
If you are taking the bus to the Conference site, be aware that this bus will depart from
the Meteorological Service of Canada (MSC) building. It is NOT departing from the
airport or stopping by the airport. You must take a taxi or limo to the MSC building
(2121 Trans-Canada Highway (near Des-Sources Boulevard)). The taxi should cost
about $15 CAN + $2 tip. This taxi ride takes about 15 minutes. Taxis typically do not
accept credit cards, but limousines do (higher cost for a limo ride: ~$25). If you are in a
larger group, a limo may be the better deal, but negotiate a price before you accept a ride.
In case of problems, you can call MSC's secretariat at 514-421-7240. Participants will be
welcomed at MSC in the presentation room next to the main entrance. A guard is at the
reception area at all times. Please identify yourself as participant of the ITSC-13 / SainteAdele conference.
From MSC the bus departures to the conference site will be at approximately 17h00 (5
pm local time) and 20h00 (8 pm local time). If you have signed up for the bus and are not
able to make it, please advise MSC at 514-421-4750 or 514-421-7240.
3. Registration:
Those persons who have not yet registered for the conference, please do so now. We need
to provide final numbers to the hotel. Several people are registered at the conference
hotel but have not registered for the conference with MSC.
Please download the registration form from the ITWG web site
(http://cimss.ssec.wisc.edu/itwg/itsc/itsc13/register3.doc) and send it completed to:
Maryse.Ferland@ec.gc.ca or by fax at +1-514-421-4644.
If difficulties arise with registration, just send an email and mention your time of arrival,
need for transportation, name and institution to appear on name tag. It is possible,
although not ideal, to pay registration on the conference site when you arrive. The latest
date to withdraw from the conference and get a reimbursement of your registration fee is
October 23rd .
4. Hotel and Conference Logistical Information
There is an ATM machine available at the conference site.
Breakfast is provided every day, and lunches each day except Saturday and Sunday. Your
conference badge will be your official breakfast and lunch pass to the dining room. There
are vegetarian options available for all meals.
For the Monday banquet, you will make your meal choice at registration, either chicken
(stuffed medallions) or roast beef or vegetarian option. Banquet tickets for spouses can be
purchased at the cost of $40 CAN. If you desire vegetarian dishes, please mention this
fact upon arrival at the registration desk.
You will get 2 drink (beverage) tickets in your conference materials. These can be used
during any of the 3 social events in the Cocorico dining room. You can also purchase
beverages with cash.
5. Social program
There will be an Ice Breaker on the 1st evening, October 29th where drinks and food will
be served.
A Group Dinner will be held on Friday October 31st, with a short presentation honoring
Dave Wark after dinner.
The Group Banquet will be held on Monday Nov 3rd. All 3 of these activities are
provided for by your registration fee and by financial contributions from our sponsors.
In addition to Working Group meetings, other weekend activities are dependent on the
weather. Be sure to bring some warm clothes and rain gear for outdoor activities. A likely
activity will be an excursion to Mount Tremblant (one hour ride). This is a vacation resort
with shops and restaurants in a great environment (pedestrian village). You can take a
cable car to the top of the mountain, rent bikes, walk in trails etc. Weather permitting we
will try to organize transportation for that activity. Other activities near or right at the
Chantecler hotel include horse riding, exercise room, sauna, golf, mountain trails, biking.
You will discover many good restaurants by Round Lake within 900 meters from the
hotel (French, Italian, Steak House, Chinese, Quebecois).
6. Departure Information
For those departing by bus on 4 November, the bus is scheduled to leave the conference
site at 13h30 (1:30 pm local time), following lunch. Those not going to the airport, but
rather to a metro station or perhaps a hotel near the airport should indicate this on a sign-
up sheet posted near or inside the conference room. More details on this will be provided
at the conference.
7. Conference Abstracts, Presentations and Papers
7.1 Abstracts
The conference presentation abstracts are now available on the ITWG Web site at
http://cimss.ssec.wisc.edu/itwg/itsc/index.html . They are collected in a .pdf (Adobe
Acrobat) format in double columns for easier printing. If you want a hard copy at the
conference, please print it beforehand and bring it with you.
7.2 Oral Presentations
In order to prepare for the oral presentations, we are asking that you send them to us via
FTP before the conference starts. We have about 90 presentations that we need to preload onto the conference computer. Please note, you will NOT be able to use your laptop
computer for your presentation; all presentations must be loaded on the conference
computer. This is done to avoid technical difficulties, save time, and keep to the
conference schedule.
We request that you provide your presentation to our FTP site in advance of the
conference. If this is not possible, please bring an electronic version to the conference on
CD-ROM, USB stick, CF-II, or 3.5 inch floppy disk. We would especially encourage
those presenting on the first day of the conference to FTP their presentation to us. See
below for more details.
To FTP us your oral presentation
Send as a PowerPoint (.ppt) or Acrobat (.pdf) file to our FTP site no later than Thursday
23 October 2003:
FTP to .. ftp.ssec.wisc.edu
logon anonymous
password is .. your email address
cd to .. itsc13
bin (for binary transfer)
put yourfilename
Then, please send an email to leanne.avila@ssec.wisc.edu and tell her you have sent your
presentation via FTP.
If you FTP your file to us, we still advise you to bring your presentation on CD-ROM,
USB stick, CF-II, or 3.5 inch floppy disk as a backup. When you arrive, check the list of
received presentations at the registration desk to see if your name is on the list. If your
name is not on the list, please contact a conference organizer so that we can upload your
backup version to the conference computer.
Bringing your presentation to the conference
If you do not ftp your file to us by Thursday, 23 October, you must bring your
presentation to the conference on CD-ROM, USB stick, CF-II, or 3.5 inch floppy disk. If
you have your presentation ready when you check in Tuesday evening, we will gladly
accept presentations at that time. In addition, each morning, we will load the day’s
presentations onto the computer starting at 8am (before the first session of each day).
Please come to the conference room with your electronic presentation file at 8am so that
we may add it to the computer. We will gladly take presentations early if your
presentation is ready a day or two before your talk.
Please remember you will not be able to use your own laptop to give your presentation.
We appreciate your cooperation in helping to keep the conference running smoothly.
A final note, for those using transparencies for their presentations, there will be an
overhead projector available.
7.3 Posters
There will be space for posters that are either 1.2  1.2 meters or 1.2 x 2.4 meters. There
will be 2 poster sessions, as indicated in the program, but all posters can be kept up
throughout the conference; posters will be adhered to boards using pins. Please bear in
mind that if you can make a PowerPoint (.ppt) or Acrobat (.pdf) file of your poster then
we would like to include it on the ITWG web site. You can provide this file to us at the
conference or after the conference via ftp. We plan to include posters on the ITWG web
site after the conference. We can convert your PowerPoint poster to a .pdf. We will post
only .pdf files on the web site so they cannot be altered.
7.4 Conference Papers
Please follow the format provided below for the conference papers which will appear in
the Conference Proceedings. Please bring your conference paper to the meeting on a CD
or USB storage device or ftp it to us shortly after the conference. We will announce a
deadline during the conference when the papers must be submitted by. We intend to
provide an on-line version of the proceedings as soon as possible after the conference so
we would appreciate a quick submission of all papers. We will convert MS Word
documents to .pdf and post only .pdf files on the web site.
Yours sincerely,
Tom Achtor and Roger Saunders
ITWG Co-Chairs
Tom Achtor
University of Wisconsin
Space Science and Engineering Center
1225 W. Dayton Street
Madison, WI 53706
USA
Phone: +001 608-263-4206
Email: tom.achtor@ssec.wisc.edu
Roger Saunders
Met Office
NWP/SA
Fitzroy Rd
Exeter EX1 3PB
UK
Phone: +44 (0) 1392-886295
Email: roger.saunders@metoffice.com
Local Organiser
Louis Garand
Data Assimilation and Satellite Meteorology Division
2121 Trans-Canada Highway
Dorval P.Q.
CANADA H9P 1J3
Phone: +001 514-421-4749 Fax: +001 514-421-2106
Email: Louis.Garand@ec.gc.ca
Instructions on format of ITSC-13 papers
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Paper page size: A4 (297 mm x 210 mm).
Margins: all (L, R, top, bottom) 2.5 cm or greater
Type face for text: preferably Times New Roman or similar. For headings, please use Arial or
Helvetica—see below.
Body text font size: 11 point preferred.
Number of pages: four to eight pages, including all text, figures and tables.
Text line spacing: about 1.2 preferred.
Page numbering? No! (In the event that you send us hard copy, please don’t number any pages on
the front; rather, write in light blue pencil on the reverse side: e.g. Larkin & Wilson, page 1 of 4,
Larkin & Wilson, page 2 of 4, and so on.)
Numbering of sections? No—please use section headings instead.
Title of paper:
Title should be bold, centred, upper and
lower case, 14 point Helvetica or Arial
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Author(s):
Author(s), 12 point, bold, upper and lower case centred Helvetica or Arial
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Author affiliation(s):
Affiliation(s) in Helvetica or Arial italics, upper and lower case, no bold, centred,
12 point (use full name of organisation,
city, state/province and country)
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Section headings (Abstract, Introduction, Results, References, etc.):
Section headings are bold, upper and lower case, 12 point, flush left
Helvetica or Arial
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Figures: embed these at the most appropriate location within the body of the text if at all possible.
Captions, in 11 point Helvetica or Arial type, should be placed underneath the figure and read Fig.
n: <descriptive figure caption>.
Tables: Embed any tables at the most appropriate location within the body of the text, similar to
figures. Use 9 point for the body of the table and 11 point (Helvetica or Arial) for the Table title;
this should be set above the Table and read: Table m: <descriptive table caption>.
Citation style: when citing other work within the body of the paper, use, e.g. (Smith and Jones
1996) or Wilson (1985). If there are three or more authors of a paper, use, e.g. Johnson et al.
(1977) or (Johnson et al. 1977) as appropriate.
Reference list: Arrange as follows, using hanging indents by about 1.27 cm:
References
Abramson, D.L., Jones, M.D. and O’Flaherty, F.X. 1995. Observations and mesomodelling of condensation nuclei distribution. Aust. Meteor. Mag., 56, 123-144.
Gary, M.N. and Smith, S.N. 1977. Ozone and hydroxyl radical inter-comparison
measurements. J. Phys. Res., 123, 1124-45.