OFFICE OF THE UNIVERSITY ARCHITECT
Guidelines for the Submission of an
Architect / Engineer Technical Proposal
Project Name
Kent State University Project Number
KSU-
Contingent upon acceptance of your Technical Proposal submission, your firm will be
recommended as the Architect/Engineer (A/E) Firm for the above-referenced Project. The
Architect/Engineer Agreement for professional design services, via Kent State University Office
of the University Architect’s (KSU-OUA) Web site at the Internet address:
http://www.kent.edu/universityarchitect/designassociates/formsfordesignassociates.cfm, shall be
the terms and conditions of performance of your services. The Scope of Services and your
Technical Proposal shall be made part of your Architect/Engineer Agreement.
Below are guidelines for preparation of your Technical Proposal. In order for the Kent State
Office of the University Architect Contracts Manager to prepare your firm’s Architect/Engineer
Agreement for this Project, please download and submit with your Technical Proposal the
following forms (for the applicable Project Delivery Method) from the KSU OUA Web site at:
http://www.kent.edu/universityarchitect/designassociates/formsfordesignassociates.cfm:
KSU OUA Exhibit C – Minimum Stage Submission Requirements
KSU OUA Architect/Engineer EDGE Participation / Intent to Perform form
KSU OUA Architect/Engineer Equal Employment Opportunity Requirements
KSU Standard Affirmation and Disclosure Form Executive Order 2011-12K
The Technical Proposal shall demonstrate how your firm will best implement Kent State
University’s program for the Project. The Technical Proposal should comply with the following
requirements:
Item 1:
Your Technical Proposal should be clearly and concisely written to facilitate our review of your
Technical Proposal and responses for your firm or team. Include your understanding of the
Project budget including Construction Budget, contingency, Owner equipment, Percent for Art,
Kent State University Office of the University Architect fees, Architect/Engineer fees,
Consultant fees, Construction Management fees (if required), advertising, etc.
Item 2:
After reviewing the Program of Requirements with Kent State University Office of the
University Architect, describe your understanding of the goals set forth on this Project by the
Office of the University Architect. Also describe how your proposal responds to unique or
special goals of Kent State University Office of the University Architect.
Item 3:
Provide a detailed description of your proposed approach to the staffing, communication and
development of all Project Stages (for the applicable Project Delivery Method), i.e.: Predesign
(or Organizational Meeting), Schematic Design, Design Development, Construction Documents,
Bidding and Award, Conformed Documents, Construction Administration, and Close-Out.
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GUIDELINES FOR THE SUBMISSION OF AN A/E TECHNICAL PROPOSAL
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Item 4:
Provide information on how you intend to address Project Management, Scheduling, Cost
Estimating and containment, and Construction Administration, on this Project.
Item 5:
Indicate Preliminary Project Schedule including submission of Schematic, Design Development
and Construction Documents allowing 60 days for receipt of executed Contract. Additionally,
show a proposed time frame for Bidding and Construction.
Item 6:
Submit your proposed fee for Basic Design Services which shall include all Consultants, review,
evaluation and validation of the Program of Requirements, Bidding, and administration of
Construction Contracts. Include the minimum number of hours per week of on-site construction
inspection per the advertisement included in your Basic Services. Propose an allowance for notto-exceed Reimbursables, detailing the projected costs of basic building permits, asbestos
abatement analysis, site survey and soil borings. Submit your proposed fee for any additional
services required or requested, including a Change Order Fee Allowance, if applicable. Include a
listing of hourly fees for staff in the event that hourly services are requested or allowed.
Item 7:
See Exhibit A, Article 7 of the A/E Agreement Standard Terms and Conditions for details about
Insurance and Indemnification requirements. Submit with the A/E Technical Proposal a
Certificate of Insurance for Professional Liability Insurance (ACORD Form 25). To request a
modification of the required coverage, the A/E firm must submit a detailed letter to the Director
of the Office of the University Architect for consideration. Please note that your firm’s
Consultants must also comply with the applicable Standards Terms and Conditions.
Item 8:
Building Security considerations should be included in the Scope of Work for design services.
Kent State University’s security considerations shall be part of fulfilling the Program of
Requirements. Since each project will have significant differences in security needs, there are no
guidelines established by Kent State University to generally address this issue. Therefore, the
A/E Firm should bring security issues to the attention of Kent State University Office of the
University Architect during the Program Verification process in order to identify specific needs
and incorporate security considerations into the Project.
Item 9:
The following information is required of all Architect/Engineer Firms and their primary
Consultants in order to complete the release of funds:
A. Equal Employment Opportunity Requirements (EEO) for your firm and your primary
design disciplines (Consultants);
B. Approximate fee amounts itemized for all primary design disciplines (Consultants) and
identify the contact names of each Consultant and their assigned roles on this Project;
C. EDGE Participation Intent to Perform documentation;
D. Ohio Bureau of Workers’ Compensation Certificate of Premium Payment;
E. Certificate of Insurance (ACORD 25 form);
F. KSU Standard Affirmation and Disclosure Form Executive Order 2011-12K;
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G. List names of your staff and your Consultants’ staff and indicate their roles they will be
performing on this Project; and
H. Provide information for all contracts that your firm has had with any state agency or
university in the last 24 months:
State Agency
Contracted Services
Percentage Completed
Amount of A/E Contract $
Please provide this information with your Technical Proposal for your firm and all your primary
design disciplines (Mechanical, Electrical, Structural, Construction Management, etc., as
applicable). The KSU OUA Architect/Engineer Agreement Summary Worksheet, Equal
Employment Opportunity Requirements, and EDGE Participation forms are provided for your
use.
Item 10:
Ohio Revised Code (ORC) Section 9.24 prohibits the State from awarding a Contract to any
offeror(s) against whom the Auditor of State has issued a Finding for Recovery if the Finding for
Recovery is unresolved at the time of award. By submitting a technical proposal, offeror
warrants that it is not now, and will not become subject to an Unresolved Finding for Recovery
under ORC 9.24, prior to the award of any Contract arising out of this RFQ, without notifying
the Kent State University Office of the University Architect of such finding.
Your Technical Proposal shall consist of not more than ten (10) single-spaced pages. The tenpage requirement is meant to include resumes, text, etc. Additional information, such as cover
letters, F110-330 Statement of Qualifications submissions, tabs/dividers, index or charts are not
to be included.
Please forward only one (1) copy of your Technical Proposal with all attachments to:
MR. MICHAEL E. BRUDER
EXECUTIVE DIRECTOR, FACILITIES PLANNING AND DESIGN
OR
MR. VINCENT J. PUTATURO
ASSOCIATE DIRECTOR, CAMPUS PLANNING AND REGIONAL CAMPUSES
OFFICE OF THE UNIVERSITY ARCHITECT
KENT STATE UNIVERSITY
SUITE 101 HARBOURT HALL, 615 LOOP ROAD, PO BOX 5190
KENT, OHIO 44242-0001
TO BE RECEIVED NO LATER THAN 4:00 P.M. ON _
KSU-OUA 01/2014
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GUIDELINES FOR THE SUBMISSION OF AN A/E TECHNICAL PROPOSAL
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