LEPC
Meeting
Notice
MEMO TO:
Tampa Bay LEPC, District VIII Members/Alternates
FROM:
Asst Chief Scott Ehlers, LEPC Chairman and
John Meyer, LEPC Coordinator
SUBJECT:
LEPC MEETING - August 31, 2011
DATE:
August 22, 2011
The next Tampa Bay LEPC, District VIII meeting will be held on Wednesday morning, August
31, 2011, 10:30 a.m., at the offices of the Tampa Bay Regional Planning Council, 4000 Gateway
Centre Blvd, Suite 100, Pinellas Park, FL 33782.
The enclosed package of informative materials will recap various agenda items, precluding the need
for detailed discussion at the meeting unless specific questions arise. The LEPC meeting is expected
to adjourn by noon.
You are invited to review the LEPC website: www.tbrpc.org/lepc
***REMINDER***
Only the abbreviated short-form agenda will be available at the door
the day of the meeting. Please remember to bring your mailout
package with you to the meeting.
If you are a person with a disability who needs any accommodation in order to participate in this meeting,
you are entitled, at no cost to you, to the provision of certain assistance. Please contact John Meyer at the
Tampa Bay Regional Planning Council at (727) 570-5151 X 29 within three working days of the meeting.
Asst Chief Scott Ehlers, Chairman - Jeff Tobergte, Vice Chairman - John Meyer, Coordinator
Tampa Bay Local Emergency Planning Committee (LEPC), District VIII
4000 Gateway Centre Boulevard, Suite 100, Pinellas Park, FL 33782-6136
Phone 727/570-5151, ext. 29 - FAX 727/570-5118
Email johnm@tbrpc.org / LEPC Website http://www.tbrpc.org/lepc
LEPC
Agenda
TAMPA BAY LOCAL EMERGENCY PLANNING COMMITTEE (LEPC)
DISTRICT VIII MEETING
Tampa Bay Regional Planning Council
4000 Gateway Centre Blvd, Suite 100, Pinellas Park, FL 33782
Wednesday, August 31, 2011 - 10:30 am
***THIS MEETING IS OPEN TO THE PUBLIC***
Agenda Item #1
CALL TO ORDER, WELCOME, PLEDGE OF ALLEGIANCE - Page 1
Chair Scott Ehlers
Agenda Item #2
APPROVAL OF MINUTES - May 25, 2011 LEPC MEETING - Page 1
Chair Ehlers
Agenda Item #3
DISTRICT 8 LEPC MEMBERSHIP CHANGES - Page 1
John Meyer
Agenda Item #4
RECAP OF QUARTERLY SERC MTGS & TTF’S “PROJECT BOARD” - Page 2 Chair Ehlers
Agenda Item #5
HMEP PROGRAM - PLANNING - Page 9
Agenda Item #6
FACILITY DISASTER PLANNING SUBCOMMITTEE - Page 9 Subcomm. Chair Chet Klinger
Agenda Item #7
HMEP PROGRAM - TRAINING - Page 17
Agenda Item #8
REGIONAL DOMESTIC SECURITY TASK FORCE - Page 17
Agenda Item #9A
NATIONAL GUARD’S 48th CIVIL SUPPORT TEAM PRESENTATION - Page 18Cpt. Atherton
Agenda Item #9B
DHS/TSA PROJECT JACK RABBIT VIDEO PRESENTATION - Page 19
Agenda Item #10
TRAINING, WORKSHOP AND CONFERENCE OPPORTUNITIES - Page 19
Chair Ehlers
Agenda Item #11
LEPC BUSINESS - Page 34
Chair Ehlers
Subcomm. Chair Alan Pratt
Subcomm. Chair James Johnston
Amanda Shaw
Alan Pratt
A.
B.
Tampa Bay LEPC HazMat Emergency Response Plan Update
C.
D.
E.
Florida Division of Emergency Management/Region 4 - Quarterly Meeting Summary
Certificate of Appreciation - John Ballaron, Manatee Port Authority
Other Business (To be Determined and/or May be Applicable)
Memorandum of Understanding between SERC and LEPCs/Fire Departments
regarding future electronic Tier II Reporting
Agenda Item #12
TAMPA BAY LEPC LOGO SHIRTS - Page 39
Chair Ehlers
Agenda Item #13
PUBLIC COMMENTS/OTHER LEPC BUSINESS - Page 39
Chair Ehlers
Agenda Item #14
NEXT MEETING - Wednesday, November 30, 2011
Chair Ehlers
Agenda Item #15
ADJOURNMENT
Asst Chief Scott Ehlers, Chairman - Jeff Tobergte, Vice Chairman - John Meyer, Coordinator
Tampa Bay Local Emergency Planning Committee (LEPC), District VIII
4000 Gateway Centre Boulevard, Suite 100, Pinellas Park, FL 33782
Phone 727/570-5151, ext. 29 - FAX 727/570-5118
Email: johnm@tbrpc.org - LEPC Website: www.tbrpc.org/lepc
Agenda Item #1
Agenda Item #2
Agenda Item #3
CALL TO ORDER, WELCOME, PLEDGE OF
ALLEGIANCE
Chair Scott Ehlers
APPROVAL OF MAY 25, 2011 LEPC MEETING
MINUTES (Transmitted Separately from Agenda)
LEPC DISTRICT 8 MEMBERSHIP CHANGES
Chair Ehlers
John Meyer
The following LEPC membership change(s) was/were approved at the July 8, 2011 SERC meeting:
LCDR Navin
Griffin
U
RESIGNED/
REMOVED
CATEGORY
OR TYPE
CHANGE
U
Law Enforcement
LCDR Thomas
Boyles
U
U
U
Lt. Michael Viles
U
U
Scott Davies
U
Transportation
John Ballaron
U
U
U
Scott Davies
relocation of LCDR Thomas
Boyles, the U.S.C.G. nominated
LCDR Navin Griffin and Lt.
Jessica Paxton as the Primary
and Alternate LEPC
representatives respectively
from U.S. Coast Guard Sector
St. Petersburg.
Manatee County Port
Authority. Due to the pending
U
U
William Stanfield
DESCRIPTION
(IF NECESSARY AND/OR
APPROPRIATE)
U.S. Coast Guard (Sector St.
Petersburg). Due to the
U
U
Lt. Jessica Paxton
STATUS OF
CHANGE
NEW
MEMBER
CATEGORY
ALTERNATE
MEMBER
PRIMARY
MEMBER
TYPE
U
retirement of Mr. John Ballaron,
Mr. Scott Davies requested
appointment as the Primary
LEPC representative for the
Manatee County Port Authority.
Mr. Davies designated Mr.
William Stanfield as his
Alternate.
NOTE: The membership modification(s) highlighted in yellow above (if and where applicable) signify additions to the LEPC District 8 membership.
Likewise, modification(s) highlighted in gray (if and where applicable) indicate a reductions in overall LEPC membership.
One additional membership change was requested but inadvertently omitted from SERC consideration. That
modification request was the redesignation of Alternates for Capt. Steven LeCroy (St. Petersburg Fire &
Rescue). In particular, the request consisted of the replacement of retired Fire Chief Bill Ward by current
Chief Robert Ballou. FDEM staff has provided assurance that this modification will be considered in
conjunction with the next SERC meeting (i.e. October 7, 2011).
Additional Material:
Action Recommended:
None.
Recognition of New Appointments
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 1
Agenda Item #4
RECAP OF QUARTERLY SERC MEETINGS &
TRAINING TASK FORCE’S CURRENT “PROJECT BOARD”
Chair Ehlers
The State Emergency Response Commission and associated Subcommittee meetings were held in Pensacola
at Pensacola City Hall on July 7-8, 2011. LEPC Chair Scott Ehlers and Staff Coordinator John Meyer
attended. The following six pages constitute a Recap of the SERC meeting, inclusive of discussion items
associated with the SERC’s Training Task Force (TTF) and the LEPC Staff & Chairs meetings, and the
TTF’s current Project Board.
Additional Material:
Action Recommended:
Meetings Recap (Pages 3-8 of these Agenda materials)
None. For Information Only.
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 2
STATE EMERGENCY RESPONSE COMMISSION RECAP - 7/08/11
[PAGE 1 of 5]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 3
STATE EMERGENCY RESPONSE COMMISSION RECAP - 7/08/11
[PAGE 2 of 5]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 4
STATE EMERGENCY RESPONSE COMMISSION RECAP - 7/08/11
[PAGE 3 of 5]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 5
STATE EMERGENCY RESPONSE COMMISSION RECAP - 7/08/11
[PAGE 4 of 5]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 6
SERC’S TRAINING TASK FORCE “PROJECT BOARD”
[PAGE 5 of 5]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 7
SERC’s TRAINING TASK FORCE PROJECT BOARD
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 8
Agenda Item #5
HMEP PROGRAM - PLANNING
Committee Chair Alan Pratt
Committee Chair Pratt will provide an update of the HMEP/Planning Program activities.
Additional Material:
Action Recommended:
Agenda Item #6
None.
None. For Information Only.
FACILITY DISASTER PLANNING
SUBCOMMITTEE
Committee Chair Chet Klinger
The LEPC’s Facility Disaster Planning Subcommittee (FDPS) met on August 18, 2011, a Recap of which
is attached (Pages 10-13). In addition, several Subcommittee members hosted a “Facility Disaster
Preparedness Forum” at the offices of the TBRPC/LEPC on July 14, 2011. The Forum would be
characterized as an interaction of attendees representing both the public and private sectors of the hazardous
material industry, s well as first responders. The discussion spanned the spectrum from pre-disaster
hazardous materials planning to post-disaster recovery considerations from an areawide natural disaster.
A total of 20 attended the Forum with the second one planned for September 7, 2011. A Recap of the July
14th Facility Disaster Preparedness Forum is also attached on Pages 14-16 of these Agenda materials. A
second, identically-themed, Facility Disaster Preparedness Forum has been scheduled for Wednesday,
September 7th.
Additional Materials:
Action Recommended:
Meeting Recap of August 18, 2011 Subcommittee Meeting & Recap
of the July 14, 2011 Facility Disaster Preparedness Forum
None. For Information Only.
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 9
FACILITY DISASTER PLANNING SUBCOMMITTEE MEETING SUMMARY - 8/18/11
[PAGE 1 of 4]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 10
FACILITY DISASTER PLANNING SUBCOMMITTEE MEETING SUMMARY - 8/18/11
[PAGE 2 of 4]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 11
FACILITY DISASTER PLANNING SUBCOMMITTEE MEETING SUMMARY - 8/18/11
[PAGE 3 of 4]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 12
FACILITY DISASTER PLANNING SUBCOMMITTEE MEETING SUMMARY - 8/18/11
[PAGE 4 of 4]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 13
FACILITY DISASTER PREPAREDNESS FORUM RECAP - 7/14/11
[PAGE 1 of 3]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 14
FACILITY DISASTER PREPAREDNESS FORUM RECAP - 7/14/11
[PAGE 2 of 3]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 15
FACILITY DISASTER PREPAREDNESS FORUM RECAP - 7/14/11
[PAGE 3 of 3]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 16
Agenda Item #7
HMEP PROGRAM - TRAINING
Committee Chair James Johnston
LEPC District 8 was, once again, allotted $41,969 in HMEP training funds to facilitate the conduct of
hazardous materials training courses during FY 2010-11 (i.e. ending September 30, 2011). The following
Table identifies the training schedule by quarter within District 8. Those course(s) appearing in italics have
been approved by FDEM but yet to be conducted. Training Subcommittee meetings are typically held one
hour prior to the start of each LEPC quarterly meeting but one will not occur on May 25, 2011. The next
meeting is tentatively scheduled for Wednesday, August 31, 2011 at 9:30 a.m. at the Council offices. The
intent of the meeting will be to strategize training opportunities and/or courses desired for the Region for
the remainder of the HMEP cycle (i.e. September 30, 2011).
The following constitutes a current breakdown of the FY 2010-11 HMEP Training Contract expenditures:
Quarter
Date
Name
Expenses
Cumulative
BASE FUNDING UNDER 2010-11 HMEP CONTRACT
1
$1,130.99
$1,130.99
$40,838.01
$1,147.01
$2,278.00
$39,691.00
1/06/11 Decon Zones & Scene Management, Pasco County
$2,000.00
$4,278.00
$37,691.00
3/31/11 2nd Qtr Admin. Expenses/Jan.-March, 2011* <Actual>
$1,262.00
$5,540.00
$36,429.00
$1,314.00
$6,854.00
$35,115.00
8/22-25/11 Hazmat Containers 101, Pinellas County
$12,275.00
$19,129.00
$22,840.00
8/29-9/02/11 40-Hr. Hazmat Tech/IC, Manatee County
$7,500.00
$26,629.00
$15,340.00
8/31-9/16/11 24-Hr. Life Safety & Command (3 Shifts), Manatee Co.
$8,500.00
$35,129.00
$ 6,840.00
9/13-15/11 OSHA Hazwoper Operations Refresher, Hills. County
$6,645.00
$41,774.00
$
12/31/10 1 Qtr Admin. Expenses/Oct.-Dec., 2010*
3
4
$41,969.00
10/21-22/10 E-Plan Users Conference for Two @Estero/Ft. Myers
st
2
Remaining
rd
6/30/11 3 Qtr Admin. Expenses/April-June, 2011*
<Actual>
<Actual>
(Various Dates)
195.00
th
$1,300.00
$43,074.00 -$1,105.00
9/30/11 4 Qtr Admin. Expenses/July-Sept., 2011* <Estimate>
* Admin. expenses include indirects, internal service charges, auditing, building occupancy, travel time and small miscellaneous
expenses. Please note that italicized numbers (above) constitute an estimation at the time of Agenda materials preparation
and could include committed but yet to be conducted courses as would be identified. The true administrative expenses are
tabulated to coincide with the end of each quarter, as submitted to the FDEM under the HMEP Contract.
Additional Material:
Action Recommended:
Agenda Item #8
None.
None. For Information Only.
REGIONAL DOMESTIC SECURITY TASK FORCE
(RDSTF)
Amanda Shaw
The Region 4 RDSTF includes three of the four counties of the LEPC District VIII - Hillsborough, Pasco
and Pinellas as well as Hardee, Polk, Hernando, Citrus and Sumter Counties. The RDSTF Co-Chairs are
Hillsborough County Sheriff David Gee and FDLE Special Agent in Charge (SAC) Jim Madden. DEM's
primary role is in Consequence Management and each Regional Task Force also has a DEM representative.
For District IV, it is Joe Eckstein, Citrus County Emergency Manager.
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 17
Interoperable Communications Full-Scale Exercise
This functional exercise and accompanying training and static display was held June 14, 15, and 16 at the
Tampa Port Authority's Cruise Terminal 3. The exercise tested interoperable communications capabilities
between agencies within the RDSTF. Each county in the RDSTF region participated. The participants were
asked to complete various tasks to demonstrate proficiency in the use of their deployable interoperable
communications equipment.
The exercise evaluated the interoperable capabilities of mobile
communications equipment between units, regions and multi-jurisdictional disciplines, identified changes
needed for the regional Tactical Interoperable Communications plan, and identified interoperable
communications training needs.
Multi-Year Training and Exercise Workshop
The 2012-2014 Training and Exercise Planning Workshop was held in Orlando on April 12-13, 2011. All
data received from Citrus, Sumter, Hernando, Pasco, Polk, Hardee, and Pinellas counties was provided to
the planners from each other region as well as the State of Florida. The data was used to develop regional
priorities for training and exercises and a training and exercise plan for the region. Regional priorities and
plans were then consolidated into state priorities and plans. This effort aims to make more efficient use of
budgets and time devoted to training and exercise, and allow for greater collaboration between different
agencies statewide. The possibility of including input from RDSTF committees next year for this effort has
been proposed.
Agroterrorism Exercise
Region 4 will be hosting a full-scale agroterrorism based exercise on December 6 at a location to be
determined in Polk County. The initial planning conference for this exercise took place June 29 and the next
meeting is scheduled for August 23. The scenario will involve a release of chlorine in an agricultural area
where there are cattle.
Additional Material:
Action Recommended:
Agenda Item #9A
None
None. For Information Only
NATIONAL GUARD’S WMD CIVIL SUPPORT TEAM
CAPABILITIES PRESENTATION
Capt. Christopher
Atheron
Staff of the National Guard's 48th Weapons of Mass Destruction Civil Support Team will provide a brief
presentation regarding their "unique capabilities, expertise and technologies" that are available to assist
local, state and federal agencies in planning for and response to a potential Chemical, Biological,
Radiological or Nuclear incident.
Additional Material:
Action Recommended:
None.
None. For Information Only.
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 18
Agenda Item #9B
DHS/TSA PROJECT JACK RABBIT VIDEO PRESENTATION
Alan Pratt
This test project was commissioned by the Department of Homeland Security (DHS) and the Transportation
Security Administration (TSA) and conducted at a military test site (Dugway Proving Grounds) outside of
Salt Lake City, UT. The test objectives were to simulate large-scale (90-ton rail car) ammonia and chlorine
releases in order to determine vapor and aerosol behaviors of both chemicals in such a release and to
evaluate instrumentation for potential future actual large-scale release testing. Up to 2-tons of each chemical
were released instantaneously during the testing.
Additional Material:
Action Recommended:
Agenda Item #10
None.
None. For Information Only.
TRAINING, WORKSHOP OR
CONFERENCE OPPORTUNITIES
Chair Ehlers
Information is available for the following Training/Conference events:
A.
B.
C.
D.
E.
F.
G.
H.
I.
J.
FDEM’s Training and Events Schedule/Region 4, Various FL Locations/Times (Aug. - Nov. 2011)
FDEM’s Training and Events Schedule/Region 6, Various FL Locations/Times (Aug. - Nov. 2011)
8-Hr. Hazmat Containers 101, Pinellas Park, August 23-25, 2011
40-Hr. Hazmat Technicians/IC Course, Manatee County, August 29 - Sept. 2, 2011
8-Hr. OSHA Hazwoper/Operations Level Refresher, Plant City, September 13-15, 2011
24-Hr. (3 Shifts), Hazardous Materials Life Safety & Command, Manatee County, Various Dates
between August 31 - Sept. 16
Mental Health in the Aftermath of a Disaster, Ft. Myers, August 25, 2011
Communicating with the Media during a Hazmat Incident & Other Disasters, Ft. Myers, August 26
Clandestine Drug Lab Awareness, Ft. Myers, August 26, 2011
Recognition of and Response to Biological and Chemical Agents of Bioterrorism, Ft. Myers, August 26
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 19
Agenda Item #10.A.
8/31/2011
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 4 (Aug.-Nov., 2011) - PAGE 1 of 3
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 20
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 4 (Aug. - Nov., 2011) - PAGE 2 of 3
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 21
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 4 (Aug. - Nov., 2011) - PAGE 3 of 3
In
formation Obtained from SERC’s Training Website: http://www.floridadisaster.org/TrainingCalendar/index.asp
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 22
Agenda Item #10.B.
8/31/2011
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 6 (Aug. - Nov., 2011) - PAGE 1 of 3
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 23
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 6 (Aug. - Nov., 2011) - PAGE 2 of 3
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 24
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 6 (Aug. - Nov., 2011) - PAGE 3 of 3
In
formation Obtained from SERC’s Training Website: http://www.floridadisaster.org/TrainingCalendar/index.asp
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 25
Agenda Item #10.C.
8/31/2011
8 -HR. HAZMAT CONTAINERS 101 COURSE
AUGUST 23-25, 2011 - PINELLAS PARK, FL
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 26
Agenda Item #10.D.
8/31/2011
40-Hr. HAZARDOUS MATERIALS TECHNICIANS/IC COURSE
AUGUST 29 - SEPT. 2, 2011 - MANATEE COUNTY
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 27
Agenda Item #10.E.
8/31/2011
8-Hr. OSHA HAZWOPER/OPERATIONS LEVEL REFRESHER COURSE
SEPTEMBER 13-15, 2011 - PLANT CITY, FL
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 28
Agenda Item #10.F.
8/31/2011
24-Hr. HAZMAT LIFE SAFETY & COMMAND COURSE (3 SHIFTS)
VARIOUS DATES BETWEEN AUG. 31 - SEPT. 16, 2011 - MANATEE COUNTY
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 29
MENTAL HEALTH IN THE AFTERMATH OF A DISASTER
AUGUST 25, 2011 - FT. MYERS, FL
Contact:
239/338jgibbons
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
John Gibbons 2560
or
@swfrpc.org
Page 30
Agenda Item #10.H.
8/31/2011
COMMUNICATING WITH THE MEDIA DURING
A HAZMAT INCIDENT AND OTHER DISASTERS
AUGUST 26, 2011 - FT. MYERS
Contact: John Gibbons - 239/338-2560 or jgibbons@swfrpc.org
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 31
Agenda Item #10.I.
8/31/2011
CLANDESTINE DRUG LAB AWARENESS
AUGUST 26, 2011 - FT. MYERS, FL.
Contact: John Gibbons - 239/338-2560 or jgibbons@swfrpc.org
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 32
Agenda Item #10.J.
8/31/2011
RECOGNITION OF AND RESPONSE TO BIOLOGICAL AND
CHEMICAL AGENTS OF BIOTERRORISM
AUGUST 26, 2011 - FT. MYERS
Contac
Gibbons - 239/338-2560 or jgibbons@swfrpc.org
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
t:
John
Page 33
Agenda Item #11
A.
LEPC BUSINESS
TAMPA BAY LEPC (DISTRICT 8) HAZARDOUS MATERIALS EMERGENCY RESPONSE
PLAN UPDATE
John Meyer
Revisions to the Tampa Bay Hazardous Materials Emergency Response Plan were completed and
transmitted to the Florida Division of Emergency Management prior to the June 30, 2011 deadline.
Many of the edits corresponded to population updates and updates to Section 302 facilities within each
County. It is anticipated that the modified Plan will be accepted and approved by the State Emergency
Response Committee in conjunction with their October 7, 2011 meeting. Upon SERC approval, LEPC
staff will prepare a CD containing the updated LEPC Plan in various formats for distribution to the
required entities. The updated Plan will additionally be posted to the LEPC website.
Additional Material:
Action Recommended:
B.
None.
None. Information Only.
MEMORANDUM OF UNDERSTANDING BETWEEN SERC AND LEPCs/FIRE DEPARTMENTS REGARDING FUTURE ELECTRONIC TIER II REPORTING
Chair Ehlers
It appears that the State Emergency Response Commission is continuing pursuit of a Memorandum of
Understanding (MOU) between their agency and the 11 LEPCs & 400+ fire departments within the
State to allow submittal of electronic Tier II filing in lieu of the customary hard copy submittal
requirement to the SERC, the LEPC and the local fire department. In order to qualify for this
accommodation, the Local Emergency Planning Committee and local fire department must first accept
the terms of the MOU and, secondly, the facility’s hazardous materials inventory must be processed
through the State’s Tier II electronic database (“www.FloridaHMIS.org”).
As reflected in the May 25, 2011 LEPC Meeting Minutes, it had been agreed that the LEPC would
postpone consideration of acceptance of the MOU terms until such time as the MOU is no longer in
draft form and the following commentary is considered and/or taken under advisement by the
SERC/FDEM staff. It is likely that the MOU will be ratified and executed in conjunction with the
October 7, 2011 and would therefore be considered at the next scheduled LEPC meeting (i.e. November
30, 2011).
!
Mr. Ed Murphy mentioned that facilities that currently file their hazardous materials inventory
electronically are through the “FloridaHMIS” database. The information is ultimately
downloaded and converted to the E-Plan. The E-plan program is utilized by first responders
when responding to hazardous materials incidents. Mr. Murphy did acknowledge that the E-Plan
data “has been cleaned up a lot.” If the MOU were to be approved, this would be a significant
convenience for the facilities.
!
Mr. Chet Klinger indicated that the LEPCs should be reluctant to advise facilities not to file hard
copies with the LEPCs and local fire department when federal law currently requires it.
!
Ms. Jennifer Garwood, Progress Energy, inquired when the comment period for the “Draft
MOU” ends. Ms. Garwood is responsible for compliance requirements for numerous Progress
Energy facilities throughout the State and perhaps nationally. She indicated that different
reporting requirements between States and the different software program to conduct the data
entry leads to much confusion., including the user-friendly “Tier II submit” software program
allowed in some States. Mr. Meyer responded that a deadline has not been established but that
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 34
this item is moving forward at the SERC. Mr. Meyer agreed to document all of the concerns and
feedback raised at today’s LEPC meeting and immediately forward to FDEM/SERC for their
consideration, as appropriate.
!
Chief David Burnett, Plant City Fire Rescue, encouraged the conduct of a presentation to the
Florida Fire Chiefs Association to elaborate on the concept of the MOU. Chair Ehlers indicated
that the Florida Fire Chiefs Association has representation on the SERC and such concept is
assuredly being considered.
!
Mr. Doug Wenger emphasized that it is his understanding that the SERC would need to enter
into a MOU with EPA of these intentions in order to pre-empt federal law prior to potentially
entering into MOUs with the LEPCs and fire departments. Mr. Wenger subsequently added that
if these facilities have headquarters (or other facilities) outside of the Southeast, the MOU would
have to be with the EPA in Washington rather than Atlanta.
Additional Material:
Action Recommended:
C.
None. Information Only.
None.
FDEM REGION 4 QUARTERLY MEETING
John Meyer
The Florida Division of Emergency Management - Region 4 held their Quarterly meeting at the
Hillsborough County Emergency Operations Center on June 1, 2011. A summary of this meeting is
located on Pages 36-38 of these Agenda materials. The next FDEM Region 4 meeting has been
scheduled for August 26th, 10:00 a.m. at the TBRPC offices, a Recap of which will be included within
the next LEPC Agenda materials.
Additional Material:
Action Recommended:
D.
June 1, 2011 meeting summary
None. Information Only.
CERTIFICATE OF APPRECIATION - JOHN BALLARON, MANATEE PORT AUTHORITY
Mr. Ballaron will be recognized for his nearly 11 year commitment as a member of the Local
Emergency Planning Committee. Mr. Ballaron had represented the Manatee Port Authority under the
Category of Transportation.
E.
OTHER BUSINESS (To be Determined and/or may be Applicable)
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 35
FLORIDA DIVISION OF EMERGENCY MANAGEMENT/REGION 4
QUARTERLY MEETING SUMMARY - 6/01/11
[PAGE 1 of 3]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 36
FLORIDA DIVISION OF EMERGENCY MANAGEMENT/REGION 4
QUARTERLY MEETING SUMMARY - 6/01/11
[PAGE 2 of 3]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 37
FLORIDA DIVISION OF EMERGENCY MANAGEMENT/REGION 4
QUARTERLY MEETING SUMMARY - 6/01/11
[PAGE 3 of 3]
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
Page 38
Agenda Item #12
LEPC LOGO SHIRTS
Chair Ehlers
LEPC-Logo shirts will always be made available in a variety of styles, colors and sizes.
Each shirt will be personally designed to the specifications of the purchaser. If interested
or for more details, please contact John Meyer, LEPC Staff Coordinator.
Agenda Item #13
PUBLIC COMMENTS
Chair Ehlers
Agenda Item #14
NEXT MEETING - Wednesday, November 30, 2011
Chair Ehlers
Agenda Item #15
ADJOURNMENT
Chair Ehlers
Tampa Bay LEPC - August 31, 2011 Meeting Agenda
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