LEPC
Meeting
Notice
MEMO TO:
Tampa Bay LEPC, District VIII Members/Alternates
FROM:
Asst Chief Scott Ehlers, LEPC Chairman and
John Meyer, LEPC Coordinator
SUBJECT:
LEPC MEETING - May 25, 2011
DATE:
May 13, 2011
The next Tampa Bay LEPC, District VIII meeting will be held on Wednesday morning, May 25,
2011, 10:30 a.m., at the offices of the Tampa Bay Regional Planning Council, 4000 Gateway Centre
Blvd, Suite 100, Pinellas Park, FL 33782.
The enclosed package of informative materials will recap various agenda items, precluding the need
for detailed discussion at the meeting unless specific questions arise. The LEPC meeting is expected
to adjourn by noon.
You are invited to review the LEPC website: www.tbrpc.org/lepc
***REMINDER***
Only the abbreviated short-form agenda will be available at the door
the day of the meeting. Please remember to bring your mailout
package with you to the meeting.
If you are a person with a disability who needs any accommodation in order to participate in this meeting,
you are entitled, at no cost to you, to the provision of certain assistance. Please contact John Meyer at the
Tampa Bay Regional Planning Council at (727) 570-5151 X 29 within three working days of the meeting.
Asst Chief Scott Ehlers, Chairman - Jeff Tobergte, Vice Chairman - John Meyer, Coordinator
Tampa Bay Local Emergency Planning Committee (LEPC), District VIII
4000 Gateway Centre Boulevard, Suite 100, Pinellas Park, FL 33782-6136
Phone 727/570-5151, ext. 29 - FAX 727/570-5118
Email johnm@tbrpc.org / LEPC Website http://www.tbrpc.org/lepc
LEPC
Agenda
TAMPA BAY LOCAL EMERGENCY PLANNING COMMITTEE (LEPC)
DISTRICT VIII MEETING
Tampa Bay Regional Planning Council
4000 Gateway Centre Blvd, Suite 100, Pinellas Park, FL 33782
Wednesday, May 25, 2011 - 10:30 am
***THIS MEETING IS OPEN TO THE PUBLIC***
Agenda Item #1
CALL TO ORDER, WELCOME, PLEDGE OF ALLEGIANCE - Page 1
Agenda Item #2
APPROVAL OF MINUTES - February 23, 2010 LEPC MEETING - Page 1
Chair Ehlers
Agenda Item #3
DISTRICT 8 LEPC MEMBERSHIP CHANGES - Page 1
John Meyer
Agenda Item #4
QUARTERLY SERC MEETING RECAP & TTF’S “PROJECT BOARD” - Page 1 Chair Ehlers
Agenda Item #5
HMEP PROGRAM - PLANNING - Page 7
Agenda Item #6
FACILITY DISASTER PLANNING SUBCOMMITTEE - Page 7 Committee Chair Chet Klinger
Agenda Item #7
HMEP PROGRAM - TRAINING - Page 11
Agenda Item #8
REGIONAL DOMESTIC SECURITY TASK FORCE - Page 11
Agenda Item #9
FIRE AT ELECTRICAL ENGINEERING ENTERPRISES - Page 12
John Meyer
Agenda Item #10
TRAINING, WORKSHOP AND CONFERENCE OPPORTUNITIES - Page 13
Chair Ehlers
Agenda Item #11
OTHER LEPC BUSINESS - Page 23
Chair Ehlers
A.
B.
C.
Chair Scott Ehlers
Committee Chair Alan Pratt
Committee Chair James Johnston
Amanda Shaw
Tampa Bay LEPC HazMat Emergency Response Plan Update
Memorandum of Understanding between SERC and LEPCs/Fire Departments
regarding future electronic Reporting
Florida Division of Emergency Management/Region 4 - Quarterly Meeting Summary
Agenda Item #12
TAMPA BAY LEPC LOGO SHIRTS - Page 30
Chair Ehlers
Agenda Item #13
PUBLIC COMMENTS - Page 30
Chair Ehlers
Agenda Item #14
NEXT MEETING - Wednesday, August 31, 2011
Chair Ehlers
Agenda Item #15
ADJOURNMENT
Asst Chief Scott Ehlers, Chairman - Jeff Tobergte, Vice Chairman - John Meyer, Coordinator
Tampa Bay Local Emergency Planning Committee (LEPC), District VIII
4000 Gateway Centre Boulevard, Suite 100, Pinellas Park, FL 33782
Phone 727/570-5151, ext. 29 - FAX 727/570-5118
Email johnm@tbrpc.org - LEPC Website http://www.tbrpc.org/lepc
Agenda Item #1
Agenda Item #2
Agenda Item #3
CALL TO ORDER, WELCOME, PLEDGE OF
ALLEGIANCE
Chair Scott Ehlers
APPROVAL OF FEBRUARY 23, 2011 LEPC MEETING
MINUTES (Transmitted Separately from Agenda)
LEPC DISTRICT 8 MEMBERSHIP CHANGES
Chair Ehlers
John Meyer
The following LEPC membership change(s) was/were approved at the January 7, 2011 SERC meeting:
Capt. Chris
Atherton
2LT. Elliot Smith
“Local Option”
U
“Community
Group”
RESIGNED/
REMOVED
CATEGORY
OR TYPE
CHANGE
STATUS OF
CHANGE
NEW
MEMBER
CATEGORY
ALTERNATE
MEMBER
PRIMARY
MEMBER
TYPE
U
U
U
DESCRIPTION
(IF NECESSARY AND/OR
APPROPRIATE)
48th Civil Support Team/ Florida
National Guard. No “Alternate”
was designated by Capt.
Atherton.
Civil Air Patrol. Primary
Member Lt. Col. Larry Fernald
designated his “Alternate” to be
2LT. Elliot Smith.
NOTE: The membership modification(s) highlighted in yellow above (if and where applicable) signify a net increase in overall LEPC District 8 membership.
Likewise, modification(s) highlighted in gray (if and where applicable) indicate a net reduction in overall LEPC membership.
Additional Material:
Action Recommended:
Agenda Item #4
None.
Recognition of New Appointments
RECAP OF QUARTERLY SERC MEETINGS &
TRAINING TASK FORCE’S CURRENT “PROJECT BOARD”
Chair Ehlers
The State Emergency Response Commission and associated Subcommittee meetings were held in
Tallahassee at the Betty Easley Conference Center on April 7-8, 2011. LEPC Chair Scott Ehlers and Staff
Coordinator John Meyer attended. The following (i.e. Pages 2-6) constitutes a Recap of the SERC meeting,
inclusive of discussion items associated with the SERC’s Training Task Force (TTF) and the LEPC Staff
& Chairs meetings, and the TTF’s current Project Board.
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 1
STATE EMERGENCY RESPONSE COMMISSION RECAP - 4/08/11
[PAGE 1 of 5]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 2
STATE EMERGENCY RESPONSE COMMISSION RECAP - 4/08/11
[PAGE 2 of 5]
STATE EMERGENCY RESPONSE COMMISSION RECAP - 4/08/11
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 3
[PAGE 3 of 5]
STATE EMERGENCY RESPONSE COMMISSION RECAP - 4/08/11
[PAGE 4 of 5]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 4
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 5
SERC’S TRAINING TASK FORCE “PROJECT BOARD”
[PAGE 5 of 5]
Add
itional Material:
Recap of the April 21, 2011 discussion
Action Recommended:
None. For Information Only.
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 6
Agenda Item #5
HMEP PROGRAM - PLANNING
Committee Chair Alan Pratt
Committee Chair Pratt will provide an update of the HMEP/Planning Program activities.
Additional Material:
Action Recommended:
Agenda Item #6
None.
None. For Information Only.
FACILITY DISASTER PLANNING
SUBCOMMITTEE
Committee Chair Chet
Klinger
The LEPC’s Facility Disaster Planning Subcommittee (FDPS) was scheduled to meet on Thursday, April
21, 2011 but had to be canceled due to the numerous schedule conflicts of Subcommittee members.
Subcommittee Chair Chet Klinger and LEPC Staff Coordinator John Meyer proceeded to meet. The
following (i.e. Pages 8-10) serves as highlights of the meeting and a summary of recent/future
Subcommittee initiatives. The next FDPS meeting is scheduled for Thursday, July 21, 2011.
Additional Material:
Action Recommended:
Recap of the April 21, 2011 discussion
None. For Information Only.
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 7
FACILITY DISASTER PLANNING SUBCOMMITTEE DISCUSSION SUMMARY - 4/21/11
[PAGE 1 of 3]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 8
FACILITY DISASTER PLANNING SUBCOMMITTEE DISCUSSION SUMMARY - 4/21/11
[PAGE 2 of 3]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 9
FACILITY DISASTER PLANNING SUBCOMMITTEE DISCUSSION SUMMARY - 4/21/11
[PAGE 3 of 3]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 10
Agenda Item #7
HMEP PROGRAM - TRAINING
Committee Chair James Johnston
LEPC District 8 was, once again, allotted $41,969 in HMEP training funds to facilitate the conduct of
hazardous materials training courses during FY 2010-11 (i.e. ending September 30, 2011). The following
Table identifies the training schedule by quarter within District 8. Those course(s) appearing in italics have
been approved by FDEM but yet to be conducted. Training Subcommittee meetings are typically held one
hour prior to the start of each LEPC quarterly meeting but one will not occur on May 25, 2011. The next
meeting is tentatively scheduled for Wednesday, August 31, 2011 at 9:30 a.m. at the Council offices. The
intent of the meeting will be to strategize training opportunities and/or courses desired for the Region for
the remainder of the HMEP cycle (i.e. September 30, 2011).
The following constitutes a current breakdown of the FY 2010-11 HMEP Training Contract expenditures:
Quarter
Date
Name
Expenses
Cumulative
BASE FUNDING UNDER 2010-11 HMEP CONTRACT
1
10/21-22/10 E-Plan Users Conference for Two @Estero/Ft. Myers
$41,969.00
$1,130.99
$1,130.99
$40,838.01
$1,147.01
$2,278.00
$39,691.00
$2,000.00
$4,278.00
$37,691.01
<Actual>
$1,262.00
$5,540.00
$36,429.01
6/30/11 3rd Qtr Admin. Expenses/April-June, 2011* <Estimate>
$1,200.00
$6,740.00
$35,229.01
st
12/31/10 1 Qtr Admin. Expenses/Oct.-Dec., 2010*
2
Remaining
<Actual>
1/06/11 Decon Zones & Scene Management, Pasco County
nd
3/31/11 2 Qtr Admin. Expenses/Jan.-March, 2011*
3
4
9/30/11 4th Qtr Admin. Expenses/July-Sept., 2011* <Estimate>
* Council expenses include indirects, internal service charges, auditing, building occupancy, travel time and small miscellaneous
expenses. Please note that italicized numbers (above) constitute an estimation at the time of Agenda materials preparation
and could include committed but yet to be conducted courses as would be identified. The true administrative expenses are
tabulated to coincide with the end of each quarter, as submitted to the FDEM under the HMEP Contract.
** (If applicable) Indicates that LEPC District 8 received credit for course but the course was free or primarily funded by a source
other that of the HMEP Training budget. Only associated expenses incurred by the LEPC were for advertising, etc. (e.g. $10)
Additional Material:
Action Recommended:
Agenda Item #8
None.
None. For Information Only.
REGIONAL DOMESTIC SECURITY TASK FORCE
(RDSTF)
Amanda Shaw
The Region 4 RDSTF includes three of the four counties of the LEPC District VIII - Hillsborough, Pasco
and Pinellas as well as Hardee, Polk, Hernando, Citrus and Sumter Counties. The RDSTF Co-Chairs are
Hillsborough County Sheriff David Gee and FDLE Special Agent in Charge (SAC) Jim Madden. DEM's
primary role is in Consequence Management and each Regional Task Force also has a DEM representative.
For District IV, it is Joe Eckstein, Citrus County Emergency Manager.
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 11
Interoperable Communications Full-Scale Exercise
This will be a functional exercise focusing on interoperable communications capabilities between agencies
within the RDSTF. Objectives and a basic scenario are complete and the planning team is in the process of
preparing the task list for the participants, getting together a tentative equipment inventory, and deciding
which agencies from other disciplines to invite as participants/observers. The exercise and accompanying
training and static display will be held June 14, 15, and 16 at the Tampa Port Authority building near Cruise
Terminal 3. The exercise will evaluate the interoperable capabilities of mobile communications equipment
between units, regions and multi-jurisdictional disciplines, identify modification needs for regional Tactical
Interoperable Communications plans, and identify interoperable communications training needs.
Multi-Year Training and Exercise Workshop
The 2012-2014 Training and Exercise Planning Workshop was held in Orlando on April 12-13, 2011. All
data received from Citrus, Sumter, Hernando, Pasco, Polk, Hardee, and Pinellas counties was provided to
the planners from each other region as well as the State of Florida. The data was used to develop regional
priorities for training and exercises and a training and exercise plan for the region. Regional priorities and
plans were then consolidated into state priorities and plans. This effort aims to make more efficient use of
budgets and time devoted to training and exercise, and allow for greater collaboration between different
agencies statewide.
Agroterrorism Exercise
Region 4 will be hosting an agroterrorism based exercise on November 15 at a location to be determined.
The initial planning conference for this exercise has not yet taken place. Additional information will be
available after the first meeting.
Additional Material:
Action Recommended:
Agenda Item #9
None
None. For Information Only
ELECTRICAL ENGINEERING ENTERPRISES
FIRE - APRIL 2, 2011
Chair Ehlers
A large fire occurred at the Electrical Engineering Enterprise facility on
Saturday, April 2nd at 3:41 p.m. The company is located at 6115 Hartford
Street in an unincorporated section of Hillsborough County and reportedly
recycles electrical transformers. A variety of fuel sources, including oil and
propane, caused several explosions and generated large plumes of black
smoke emitted high into the air.
A brief news video
(http://video.tbo.com/v/38676797/fire-seen-across-bay-area.htm) will be shown to
characterize the incident, followed by discussion that may ensue.
Additional Material:
Action Recommended:
None.
None. For Information Only.
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 12
Agenda Item #10
TRAINING, WORKSHOP OR
CONFERENCE OPPORTUNITIES
Chair Ehlers
Information is available for the following Training/Conference events:
A.
B.
C.
D.
E.
FDEM’s Training and Events Schedule/Region 4, Various Locations/Times (May ‘11 - Aug. ‘11)
FDEM’s Training and Events Schedule/Region 6, Various Locations/Times (May ‘11 - Aug. ‘11)
Emergency Management Institute (EMI) Training Webinars, Various Dates
8-Hr. Hazardous Waste/Materials Refresher Course, Naples, FL, August 19, 2011
EMI’s Emergency Operations & Management “Professional Series” Courses (presumably various dates
and times)
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 13
Agenda Item #10.A.
5/25/2011
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 4 (May - Aug., 2011) - PAGE 1 of 3
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 14
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 4 (May - Aug., 2011) - PAGE 2 of 3
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 15
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 4 (May - Aug., 2011) - PAGE 3 of 3
Information Obtained from SERC’s Training Website: http://www.floridadisaster.org/TrainingCalendar/index.asp
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 16
Agenda Item #10.B.
5/25/2011
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 6 (May - Aug., 2011) - PAGE 1 of 3
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 17
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 6 (May - Aug., 2011) - PAGE 2 of 3
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 18
FDEM’S TRAINING AND EVENTS SCHEDULE/REGION 6 (May - Aug., 2011) - PAGE 3 of 3
Information Obtained from SERC’s Training Website: http://www.floridadisaster.org/TrainingCalendar/index.asp
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 19
Agenda Item #10.C.
5/25/2011
EMERGENCY MANAGEMENT INSTITUTE’S TRAINING WEBINARS
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 20
Agenda Item #10.D.
5/25/2011
8-HR. HAZARDOUS WASTE/MATERIALS ANNUAL REFRESHER
AUGUST 19, 2011 - NAPLES, FL
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 21
Agenda Item #10.E.
5/25/2011
EMI’s EMERGENCY OPERATIONS & MANAGEMENT
“PROFESSIONAL SERIES” COURSES
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 22
Agenda Item #11
A.
OTHER LEPC BUSINESS
TAMPA BAY LEPC (DISTRICT 8) HAZARDOUS MATERIALS EMERGENCY RESPONSE
PLAN UPDATE
John Meyer
The updated District 8 LEPC Hazardous Materials Emergency Response Plan is required to be
submitted to the Florida Division of Emergency Management on or before June 30, 2011. LEPC staff
is nearing completion of this endeavor. Many of the edits are related to updating population figures
and the Section 302 facilities within each County. LEPC Staff is seeking a motion to authorize LEPC
Chair Ehlers to transmit revised Plan to FDEM prior to deadline. Upon submittal and acceptance,
LEPC staff will prepare a CD Rom containing the updated LEPC Plan in various formats for
distribution to the required entities. The revised Plan will additionally be posted to the LEPC website.
Additional Material:
Action Recommended:
B.
None.
Motion to authorize Chairman to transmit revised Plan to FDEM
prior to June 30, 2011 deadline.
MEMORANDUM OF UNDERSTANDING BETWEEN SERC AND LEPCs/FIRE DEPARTMENTS REGARDING FUTURE ELECTRONIC REPORTING
Chair Ehlers
The State Emergency Response Commission will be proposing a Memorandum of Understanding
(MOU) between their agency and the 11 LEPCs & 400+ fire departments within the State. In
summary, the MOU would release facilities of further obligations to submit copies of their annual Tier
2 data to the corresponding Local Emergency Planning Committee and appropriate fire department
if they file their reports electronically through the SERC’s “www.FloridaHMIS.org” database. The
present draft verbiage of the MOU is provided on Pages 24-26 of these Agenda materials.
The decision to implement the MOU process resulted from multiple discussions between SERC and
EPA staffs. The thought process was that the LEPCs and fire departments already have access to the
State’s database. However, if a facility elects to continue to provide hard copy submittals, the facility
will remain obligated to provide copies to the LEPC and corresponding fire department. Each LEPC
and fire department will have the opportunity to “opt out” of the MOU independently. In addition,
it is understood that, if applicable, any/all modifications of the MOU would re-institute further
consideration of acceptance of revised term(s) by the LEPCs and fire departments.
Additional Material:
Action Recommended:
C.
Draft Memorandum of Understanding
Motion to accept current MOU terms.
FDEM REGION 4 QUARTERLY MEETING
John Meyer
The Florida Division of Emergency Management - Region 4 held their Quarterly meeting at the
Hernando County Emergency Operations Center on February 25, 2011. A summary of this meeting
is located on Pages 27-29 of these Agenda materials. The next FDEM Region 4 meeting has been
scheduled for May 27th, 10:00 a.m. at the TBRPC or Hillsborough County EOC (location TBD).
Additional Material:
Action Recommended:
February 25, 2011 meeting summary (Pages
None.
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 23
DRAFT MEMORANDUM OF UNDERSTANDING
[PAGE 1 of 3]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 24
DRAFT MEMORANDUM OF UNDERSTANDING
[PAGE 2 of 3]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 25
DRAFT MEMORANDUM OF UNDERSTANDING
[PAGE 3 of 3]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 26
FLORIDA DIVISION OF EMERGENCY MANAGEMENT/REGION 4
QUARTERLY MEETING SUMMARY - 2/25/11
[PAGE 1 of 3]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 27
FLORIDA DIVISION OF EMERGENCY MANAGEMENT/REGION 4
QUARTERLY MEETING SUMMARY - 2/25/11
[PAGE 2 of 3]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 28
FLORIDA DIVISION OF EMERGENCY MANAGEMENT/REGION 4
QUARTERLY MEETING SUMMARY - 2/25/11
[PAGE 3 of 3]
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 29
Agenda Item #12
LEPC LOGO SHIRTS
Chair Ehlers
Agenda Item #13
PUBLIC COMMENTS
Chair Ehlers
Agenda Item #14
NEXT MEETING - Wednesday, August 31, 2011
Chair Ehlers
Agenda Item #15
ADJOURNMENT
Chair Ehlers
Tampa Bay LEPC - May 25, 2011 Meeting Agenda
Page 30