AMANITA: WizOrder Authorization Database; Policies and Procedures
http://carlisle.mc.vanderbilt.edu/proxy/local-jboss/amanita/amanita.html
http://orkney.mc.vanderbilt.edu/proxy/local-jboss/amanita/amanita.html
http://keiss.mc.vanderbilt.edu/proxy/local-jboss/amanita/amanita.html
http://avalon.mc.vanderbilt.edu/proxy/local-jboss/amanita/amanita.html
Purpose: Define a method by which users are authorized to access HEO Order
applications.
General Information: AMANITA is a database of staff and their authorization in
our clinical systems.
AMANITA can be accessed a couple of ways:
 Wiz Web resources: http://www.mc.vanderbilt.edu/dbmi/antoine/wiz
User ID: wiz Password: order (these are case sensitive)
 Clinical Support Group Reference Manual:
http://www.mc.vanderbilt.edu/sss/oncall
 http://vpservice.mc.vanderbilt.edu:2304/amanita/amanita.html
The first two ways grants access to the training (green mushroom) or
production (red mushroom) regions –the third is a direct link to production.
All users must have a RACF User ID before user can be entered into
AMANITA. Physicians MUST BE in the Medipac Provider Master before
they can be issued a RACF User ID and entered into AMANITA
Procedure:
I.
Staff Attending Hearts and Minds Hospital Orientation: (includes all staff
for Patient Care Services Departments and many others in the Medical
Center.)
A. The Learning Center will notify Systems Support Services of the
employees scheduled for Hearts and Minds orientation per established
procedures, proving name, SS#, unit/dept., and job title.
B. SSS serves as the Security Administrator and the SSS Secretary will
complete a User ID and Training Access Registration Form according
to written guidelines, consulting the SSS Training Coordinator or
Director as needed for any staff that fall outside usual categories. This
form will be forwarded to the Systems Access and Maintenance
Coordinator (SAM team) or designee in Information Management
C. Registration Form denotes: Job Title, Unit/Dept., HEO Access
including Role, Ancillary Department, and type of Wiz/HEO Privileges,
Medipac, MARS, NOVA and HED. If information is missing or unclear,
the form will be returned to SSS to be completed.
D. The Systems Access and Maintenance Coordinator or designee in
Information Management will assign the new employee a RACF User
ID, and when appropriate (based on information on the form) will enter
the user into AMANITA.
E. AMANITA records will be set up as indicated on the Registration Form
by the Systems Access and Maintenance Coordinator or designee in
Information Management

Functions
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If no HEO privileges are selected in AMANITA, a user will have
only non order entry functions, such as viewing the HEO
Census, accessing Web button information and printing certain
documents.
Look Up Orders
Change Orders
Training Mode- new trainees will be pre-assigned appropriate
HEO functions but will also have training mode set to block use
of these functions in production. This is de-selected by SSS
once they complete their check offs so they have full
functionality. (does not affect HED)

AMANITA servers will be automatically updated three times
per day at 0615, 1215 and 1815. Any changes made in
AMANITA between server updates will not be reflected in
HEO until the next server update. A mechanism is in place to
allow emergent updates to take place at any time, but this
functionality is restricted to a small group of people.
F. Comments will be entered for any special messages: i.e. the user fails
competency check off; fails to attend class; or requires additional
follow-up. Also should enter the date NEO class or WIZ training is
completed and the Train only check is removed.
For licensed staff- Resp, PT,
OT, SLP, Dietician etc. Ability
to enter only their displine’s
order limited by choice of
Dept.
RNs- can enter type of order- must
select order type: Verbal,
telephone, written, protocol, nurse
to nurse. Also promoted to enter
name of ordering provider
Can enter any type of
order but order not
processed until cosigned by a MD
Unit Clerks & LPN,
Graduate Nurses that
havne’t yet passed
boards- have ability to
enter everything but
Medication orders
For non licensed staff:
Nurse Technicians,
research assistants,
etc.
Can enter type of order-MD (
attending – interns) as well as NP
that are credentialed
Lookup= can only view
orders
Can change= user can
enter/edit/dc orders
Training= can only see tng
patients
Dept limits the type of order a
user can enter orders for- if
other is selected user can enter
order for all depts.- Other is
what MDs, RN get.