STANDARD
Effective Date
10/08/2013
Date of Last Revision
07/12/2015
Chapter Name
Information Management
Chapter Number
Title
4.13.S.5
Permanent Record Card (PRC) Imaging System Shares
1.0 Purpose
This standard establishes rules governing the use, availability, and rights management of the PRC imaging systems
shares.
2.0 Governing Policy
Number/Document Name
4.13 Central File Share Use, Availability and Rights Management
Effective Date
09/22/2013
3.0 Standard
PRC Imaging Shares
1.
The Division of Information Technology provides file share services to store Permanent Record Card
(PRC) images on the PRC imaging shares.
2.
The Registrar shall assign the PRC imaging share group manager(s). The PRC group manager(s) shall
assign access to PRC images using the groups tool.
3.
At least once per year, the Registrar shall audit the current PRC Imaging Share access assignments within
the groups tool to assure that processes are removing unneeded access throughout the year.
4.
The folders may only be used to store files or data related to PRC imaging system processes. The PRC
imaging share is read/only.
5.
The PRC group manager(s) for these shares shall continue to work with the IT Systems Team to assure that
all future upgrades and patches continue to store images in the most space-optimized and acceptable file
format to conserve storage space for other projects.
6.
The PRC imaging folders are owned by I.T. with consultation of the data owner.
4.0 Responsibility for Implementation
The I.T. Director of Network and Systems Services and the Director of Enterprise Support are responsible for the
implementation and enforcement of this standard.
IT Policy
Form Version 3.0
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5.0 Definitions
Term
Central File Share
Permanent Record Card
6.0 Revision History
Description
First Draft – Jenkins
Approved by CIO
Annual Review draft – Jenkins
Policy Committee – 1st Review
Policy Committee – Approval
Approved by CIO
IT Policy
Definition
Storage provisioned from the I.T. central storage array for use as file system
storage. This is often referred to as the “W: Drive”, “Z: Drive”, or similar.
The paper academic transcript of a student at EMU.
Approval Date
06/28/2013
10/08/2013
03/06/2015
04/30/2015
07/09/2015
07/12/2015
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