UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– Cancel a meeting
1. Document Information
Document Name
outlook2007-cancel-meeting.docx
Service
live@UCL (Calendar)
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
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Summary of change
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Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 2
4
Cancel a meeting ................................................................................................. 2
5
Delete a recurring meeting .................................................................................. 3
3 Introduction
This documentation explains how to cancel a meeting or a recurrent series of
meeting that you have created in Outlook 2007 within the live@UCL service.
4 Cancel a meeting
1. Double click on the entry for the meeting for which you are the organiser
2. Click on the Cancel Meeting button on the Meeting tab
3. A cancellation email window will open. Make any changes to this email e.g. type
a message to explain the cancellation
4. Click on the Send Cancellation button
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5. Note: When you cancel a meeting, invitees to that meeting will receive an email
notification that the meeting has been cancelled.
When this message is opened, they can click on a Remove from Calendar
button which will delete the entry from their calendar. Please note the entry is not
deleted automatically.
5 Delete a recurring meeting
1. Double click on the entry for the meeting for which you are the organiser
2. You will see two further options:
You can choose to open the meeting entry you selected or the entire series of
recurring meetings to which it belongs. If you open the entire series, further actions
with be applied to all meetings in the series
3. As other people have been invited, a cancellation email window will open. In the
Recurring Meeting tab, click on the Cancel Meeting button
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4. If you wish, type a message to the recipients and then click on the Send
Cancellation button
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