UCL INFORMATION SERVICES DIVISION
IT for SLMS
IT for SLMS: Live@UCL – Outlook 2007
– Create an appointment
1. Document Information
Document Name
Outlook2007-create-appointment.docx
Service
live@UCL (Calendar)
Author
Kristina Drew
Contributors
Issue Date
01/08/2013
2. Document History
Version
Date
Summary of change
1.0
01/08/2013 Republished with ‘IT for SLMS’ branding
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IT FOR SLMS
Contents
1. Document Information ......................................................................................... 1
2. Document History ................................................................................................ 1
3
Introduction .......................................................................................................... 2
4
Create an appointment entry ............................................................................... 2
5
How to turn an appointment into a meeting. ........................................................ 4
6
To create an appointment entry quickly ............................................................... 4
3 Introduction
This document covers how to create appointments in your live@UCL calendar
using Outlook 2007,
Appointments are activities that you schedule in your calendar that do not
involve inviting other people or reserving resources.
4 Create an appointment entry
1. Click on the Calendar button in the Navigation pane
2. From the Actions menu, select New Appointment
3. Fill in the details as required:

Subject

Location
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
Start/end times

Show appointment as Busy, Free, Tentative or Out of Office
IT FOR SLMS
4. Optional: To make an appointment confidential (so that the details of the
appointment are private to you), click on the padlock on the Appointment tab
5. To save your appointment in your calendar, click on the Save and Close button.
It will now appear in your calendar.
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5 How to turn an appointment into a meeting.
1. Double click on the appointment entry in your calendar to open the Appointment
window
2. Click on the Invite Attendees button (located on the Appointment tab,
Attendees group).
3. For further details read “Create a new meeting”
6 To create an appointment entry quickly
Alternatively you can simply click and drag in your Calendar from the start to the end
time of your appointment.
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A block of time will then be highlighted and you can start typing the subject for your
appointment.
To add more details you will need to double-click on the appointment in order to
open the Appointment window.
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