The Home for International Advising, Activities, and Assistance
Reduced Hours Form (RHF) for PhDs Only
Section To Be Completed by Student
1.
2.
3.
4.
5.
6.
Complete the Student Section of this form.
Ask your academic advisor to complete the Advisor Section below.
Return the completed form to the OISS front desk.
Submit the Non-Face-to-Face Request to the OISS, if you are only enrolling in a non-face-to-face course. See back for request.
Submit a Low Enrollment Form to Records and Records, if you are selecting Reduced Hours for Low Enrollment (option #3 below).
OISS will email you at your my.emich account when your request is granted or if additional information is needed. Be sure to check email!
___________________________________
Student’s First Name
__________________@emich.edu
E-mail Address
_____________________________
Last (Family) Name
________________________
Phone #
________________________
E ID #
Term Reduced Hours Requested:
Fall Winter Summer 201___
Have you had any previous Reduced Hours (RH) approvals? No or Yes (circle)
If you had previous RH approvals, what kind of Reduced Hours and when? ( Example: ⊠ Medical
□ Academic __________________
□ Medical ______________________
Do you need to submit the Non-Face-to-Face Request?
No
or
FA 2012 )
□ Last Term____________________
Yes (circle; read below for details)
If you only enroll in one course, the course cannot be taken online. If your course(s) is/are non-face-to-face only (including independent
study/research/thesis/degree-required practicum), you are also required to submit the “Request for Non-Face-to-Face Class-PhDs only”. The form is
located on the reverse side. Your RHF will not be approved until all required forms are complete and submitted to OISS.
__________________________________________________
Student’s Signature
______________________________________
Date
Section To Be Completed by Academic Advisor:
The Department of Homeland Security (DHS) requires students in F and J visa status to maintain a full course of study (8 credit hours for graduate
students) during the fall and winter terms (and summer if it is their first or last term at EMU). However, DHS recognizes that a reduced load is
sometimes justified (subject to OISS final approval) for the academic reasons below. Please indicate why you recommend the student
not be enrolled full-time in the specified term. Please sign the form and give it to the student for submission.
1._____ Academic Difficulties (Academic Difficulties can be used only ONCE during per degree program.)
Registered Hours = ______ cr. hours (Minimum registered hours for grad students is 4 credits.)
a.___ Initial difficulty with English language
c.___ Unfamiliarity with American teaching methods
b.___ Initial difficulty with reading requirement
d.___ Improper course level placement (includes insufficient offering of required courses)
Explanation (required): ___________________________________________________________________________________________________
______________________________________________________________________________________________________________________
______________________________________________________________________________________________________________________
2.____ Last Term (if the student will complete their academic course requirements in the specified term). Please list the student’s final courses
(name, number and credit hours):
A.)_____________________________________________
B.) ____________________________________________
Total credit hours of Face-to-Face classes in final term: __________credit hours. The student must also submit a Non-Face-to-Face Request,
along with this form, if all credits are non-face-to-face. The request is located on the back on this form.
3. ____ Low Enrollment for Dissertation/Internship/Comprehensive Exam (if the student has completed the academic courses and is
working on their dissertation/required internship/comprehensive exam). The student also must submit a Low Enrollment form to Records and
Registration. The student must also submit a Non-Face-to-Face Request, along with this form, if all credits are non-face-to-face. The
request is located on the back on this form.
______________________________
Advisor’s Name
_______________________________
Signature
____________________________
Date
EMU Office for International Students and Scholars
240 Student Center
www.emich.edu/oiss
tel: 1(734)487-3116
fax: 1(734)487-0303
Last Updated 7/24/2015
Z:\Student_Affairs\sa-ois\Documents\MASTER\Reduced_Hours_Form\Reduced Hours Form- PhD\Reduced Hours Form- PhD.docx
The Home for International Advising, Activities, and Assistance
Request for Non-Face-to-Face Class- PhD only
Per U.S. government regulations, F-1 students are required to be physically present in class. Should a PhD student only have an
independent study/research/thesis/practicum course (not an online class) to enroll in during their PhD continuous enrollment
period, this course may be taken ONLY if the student regularly reports to campus. Eligibility:
 There must not be any face-to-face courses available for the student’s program of study.
 The independent study/research/thesis/practicum course is required and is listed on the program of study.
Steps for student seeking approval:
1. Obtain the signature of your academic advisor before registering for the class.
2. Obtain the signature of the course instructor before registering for the class. Determine at least 4 times during the term
when you will report to campus and meet with him/her. List the dates of your meetings below. You must have at least
4 meeting dates determined. They must span the term and need to be at least 2 weeks apart.
3. Submit a Low Enrollment Form to Records and Registration (303 Pierce).
4. Register for the independent study/research/thesis/practicum class. Return this completed form to the OISS.
5. The OISS will email you within 5-7 business days to inform you whether your request has been approved.
6. Report to the professor on the determined dates. Keep a record of each meeting by asking the professor to sign the
“Day Of Meeting” section. Bring the completed form with signatures to the OISS after the 4th meeting.
Failure to comply with these regulations violates your F-1 SEVIS status. Failure to follow the F-1 requirements may
result in a termination of your SEVIS record and cancellation of your F-1 visa.
To be completed by Academic Advisor :
The student is eligible for a non-face-to-face class in their final term according to the criteria above.
Course #______________________ Course Name____________________________________ Term____________________
____________________________
_________________________________
____________________________
Department Head or Advisor’s Name
Signature
Date
To be completed by your Professor:
The student is eligible for a singular non face-to-face class in the final term according to the criteria above.
To be completed at the time of request
To be completed on the day of meeting
Scheduled meeting date
Actual meeting date
Instructor’s Signature
Meeting #1
Meeting #2
Meeting #3
Meeting #4
I agree to meet in person with this student on the dates above.
____________________________
Professor’s Name
________________________________
Signature
_________________________
Date
To be completed by student: I agree to meet with my professor during the determined dates above and return the completed form to
OISS after the 4th meeting.
____________________________
__________________
________________
______________
Student’s Name
E number
Signature
Date
To be completed by OISS: The OISS confirms the student is registered for the named class and approves this request.
______________________________
OISS Advisor Name
_______________________________
Signature
___________________________
Date
EMU Office for International Students and Scholars 240 Student Center www.emich.edu/oiss Tel: 1(734)487-3116
fax: 1(734)487-0303
Last Updated: 2/22/2016
Z:\Student_Affairs\sa-ois\Documents\MASTER\Reduced_Hours_Form\Reduced Hours Form- PhD\Non-Face-to-Face for PhDs.docx