Attachment 9: POD Job Action Sheets
The following are included as part of Attachment 9:
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POD ICS – Operations – Med Dispensing – Leadership
POD ICS – POD Medical Task Force
POD ICS – POD Administration Task Force
POD ICS – POD Logistics Task Force
JAS – POD Division Supervisor
JAS – Task Force Leader
JAS – Unit Manager
JAS – Greeter
JAS – Triage Technician
JAS – First Aid Technician
JAS – Support Services Technician
JAS – Medication Determination Technician
JAS – Simple Medication Dispensing Technician
JAS – Complex Medication Dispensing Technician
JAS - Form Check Technician
JAS – Volunteer Staging Technician
JAS – Station Guide Technician
JAS – Health Information Technician
JAS – Inventory Support Technician
JAS – IT and Communications Technician
JAS – Food Service Technician
JAS – Facility Maintenance Technician
JAS – Security Technician
JAS – Safety Technician
JAS – Runner
**These POD JASs are based on the JASs found in the Wake County SNS Plan.**
POD ICS Structure – Operations – Medication Dispensing - POD Leadership
Medication Dispensing
Operations Deputy
Medication Dispensing
Operations POD Branch ____ Director
____________________ POD Division Supervisor
__________ Medical Task Force Leader
__________ Logistics Task Force Leader
__________ Administration Task Force Leader
POD ICS Structure – POD Medical Task Force
_________________________________POD Division Supervisor
Medical Task Force Leader
Greeter
_ Triage Unit Manager
Triage Technician
First Aid Technician
First Aid Unit Manager
Support Services Unit Manager
Medication Determination Unit Manager
Support Services Technician
Medication Determination Technician
Simple Dispensing Technician
Dispensing Unit Manager
Complex Dispensing Technician
POD ICS Structure –POD Logistics Task Force
________________________________ POD Division Supervisor
Logistics Task Force Leader
Inventory Support Technicians
Inventory Support Unit Manager
IT and Communications Unit Manager
IT and Communications Technicians
Food Service Unit Manager
Food Service Technicians
Facility Maintenance Unit Manager
Facility Maintenance Technicians
Security Unit Manager
Security Technician
Safety Unit Manager
Safety Technician
Runners Unit Manager
Runners
Job Action Sheet: POD Division Supervisor
Position assigned to:
___________
POD site
You report to: Operations POD Branch ___ Director, or the Operations Deputy for Medication Dispensing
Equipment/Supplies: Mass Medication Dispensing Plan, Standing Medical Orders and Triage Card
PPE: The POD Division Supervisor in consultation with the Safety Officer in the HSCC determines the
appropriate PPE for all staff
ICS: Operations
Area: POD Command Center/Staging Area
Mission: Ensure POD flow by providing leadership to team members and assuring duties carried out in a
timely and safe manner
Qualifications: Extensive supervisory experience and leadership skills
Initial Actions on Arrival
1.
2.
3.
4.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
Participate or facilitate staff briefing or “Just in Time” training if offered
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID badge
5. Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
6. Read entire Mass Medications Dispensing Procedures. (Cover to cover)
Report to the Command Center/Staging Area
Initial when
complete
7. If opening up the POD, designate a Command Post. Consider a separate conference room, large office
8. If opening up the POD, ensure that POD is ready. Walk the entire POD.
9. Operate as the Planning Officer. Rapidly evaluate the situation and develop a plan to manage the
POD for the next shift period. Use ICS forms as necessary.
Ongoing Tasks
10. Receive Task Force Leaders and Command Staff as they report for duty
11. Stick to the ICS system to limit the span of control.
12. Routinely facilitate POD leadership meetings. Schedule a Task Force Leader and Unit Manager briefing at the
beginning and end of each shift. Schedule ad hoc leadership meetings as necessary to keep everyone well informed.
Continue to provide oversight and direction to team members
13. Participate in briefings scheduled with the HSCC and/or the EOC. Provide good communication to those in the
Command Centers.
14. Ensure team members complete tasks as per job action sheet and just in time training. Troubleshoot problems and
issues as they arise.
15. Ensure positive staff and volunteer morale.
16. Operate as the Financial Officer for the POD.
17. Receive internal incident information sheet from HSCC Planning Section Chief every 4 to 6 hours. Share with all
responders ASAP.
18. Serve as PIC liaison for the POD: coordinate with JIC, serve as POC for media or refer media to JIC, check with
Logistics that all public information materials are at POD.
End of Shift
18. Receive approval to end shift from your Operations POD Branch Director, or the Operations Deputy for
Medication Dispensing
19. If relieved, fully brief your replacement before you end your shift
20. Return all equipment to your replacement.
Initial when
complete
21. Follow the Close-out Checklist if operations are ending
22. Lead staff debriefing at shift end or at operation ending
23. Return to staff staging area, return ICS vest and this form
24. Sign out on the Check-out Time Sheet
Job Action Sheet: Task Force Leader
Position assigned to:
___________
POD site
You report to:
, the POD Division Supervisor
Equipment/Supplies: Refer to relevant Unit Manager and Technician job action sheets; Medical
Task Force Leaders should also receive Standing Medical Orders
PPE: As instructed by POD Division Supervisor
ICS: Operations
Area: __________________________
Mission: Ensure POD flow by providing leadership to team members and assuring duties carried out
in a timely and safe manner
Qualifications: Supervisory experience and/or leadership skills and the similar qualifications as
supervised team members
Initial Actions on Arrival
19.
20.
21.
22.
23.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
Participate in any staff briefing or “Just in Time” training if offered
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID badge
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to the POD Division Supervisor
Initial when
complete
24. If opening up the POD, ensure that your areas are prepared.
25. Notify the POD Division Supervisor when your areas are ready to receive clients
Ongoing Tasks
26.
27.
28.
29.
30.
Receive Unit Managers as they report for duty
Provide oversight and direction to team members. Troubleshoot problems and situations as they arise.
Ensure availability of supplies needed to complete tasks
Ensure Unit Managers and team members complete tasks as per job action sheet and just in time training
Manage break schedule and assure staff have adequate access to food, water and bathroom breaks. Monitor staff
for fatigue
31. Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
14. Receive approval to end shift from the POD Division Supervisor
15. If relieved, fully brief your replacement before you end your shift
16. Return all equipment to the POD Division Supervisor
17. Follow the Close-out Checklist if operations are ending
18. Participate in staff debriefing at shift end or at operation ending
19. Return to staff staging area, return ICS vest and this form
20. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Unit Manager
Position assigned to:
POD site
You report to:
, Title of Task Force Leader
Equipment/Supplies: Refer to technician job action sheet, Medication Determination and
Dispensing Unit Managers should also receive Standing Medical Orders
PPE: As instructed by Task Force Leader
ICS: Operations ____________________
Area: __________________________
Mission: Ensure POD flow by providing leadership to team members and assuring duties carried out
in a timely and safe manner
Qualifications: Supervisory experience and/or leadership skills and the same qualifications as
supervised team members
Initial Actions on Arrival
32.
33.
34.
35.
36.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
Participate in any staff briefing or “Just in Time” training if offered
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID badge
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Task Force Leader
Initial when
complete
37. If opening up the POD, refer to your Area Setup sheet and prepare your area
38. Notify your Task Force Leader when your area is ready to receive clients
Ongoing Tasks
39.
40.
41.
42.
Receive team members as they report for duty
Provide oversight and direction to team members
Ensure availability of supplies needed to complete task
Ensure team members complete tasks as per job action sheet and just in time training
43. Manage break schedule and assure staff have adequate access to food, water and bathroom breaks. Monitor staff
for fatigue
44. As staff leave, collect equipment and return it to the Staging Area or keep for their replacement.
45. Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15. Receive approval to end shift from your Task Force Leader
16. If relieved, fully brief your replacement before you end your shift
17.Return all equipment to the your Task Force Leader
18. Follow the Close-out Checklist if operations are ending
19. Participate in staff debriefing at shift end or at operation ending
20. Return to staff staging area, return ICS vest and this form
21. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Greeter
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: NAPH forms, clipboards, pens, and handheld radio
PPE: Agent specific, consult Unit Manager and triage card
ICS: Medical
Area: _________________________
Mission: Assure all persons receive NAPH, direct patients to Triage
Qualifications: No special qualifications needed
Initial Actions on Arrival
1.
2.
3.
4.
5.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
Participate in any staff briefing or “Just in Time” training if offered
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID badge
Read entire Job Action Sheet,
Report to your Area and Unit Manager
Initial when
complete
6. Refer to your Area Setup sheet and prepare your area
7.Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
8.Make sure each individual receives NAPH
9. Direct individuals to triage
End of Shift
10. Receive approval to end shift from your Unit Manager
11.If relieved, fully brief your replacement before you end your shift
12.Return all equipment to your Unit Manager
13.Follow the Close-out Checklist if operations are ending
14.Participate in staff debriefing at shift end or at operation ending
15.Return to staff staging area, return ICS vest and this form
16. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Triage Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Psychological First Aid Sheet, triage card, pens, and handheld radio
PPE: Agent specific, consult Unit Manager and triage card
ICS: Medical
Area: ___________________________
Mission: To determine whether individuals can proceed to the POD or be referred to a medical
treatment facility
Qualifications: EMT, Paramedic, Nurse Professional, Physician Assistant or MD
Initial Actions on Arrival
Initial when
complete
6. Report to the Staging Area, receive assignment and Area Setup sheet if necessary
7. Sign in on the check-in Time Sheet
8. Participate in any staff briefing or “Just in Time” training if offered
9. Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID badge
10. Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
Initial when
complete
11. If opening up the POD, refer to your Area Setup sheet and prepare your area
12. Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
13.
14.
15.
16.
17.
Perform a visual check of individuals to assess for illness that is suggestive of infection due to the implicated agent
Question individuals to determine if symptomatic according to appropriate triage card
If indicated, question individuals to determine if exposed to agent. Refer to triage card for disposition direction
Direct asymptomatic individuals to the POD to receive prophylaxis
If indicated, distribute surgical masks to symptomatic individuals and direct them to an appropriate medical treatment
facility
18. Refer individuals in need of basic first aid to the First Aid Station in POD
19. Call 911 and render emergency care as appropriate for acute medical conditions
End of Shift
15.
17.
18.
19.
20.
21.
22.
Receive approval to end shift from your Unit Manager
If relieved, fully brief your replacement before you end your shift
Return all equipment to your Unit Manager
Follow the Close-out Checklist if operations are ending
Participate in staff debriefing at shift end or at operation ending
Return to staff staging area, return ICS vest and this form
Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: First Aid Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, Disaster health
services log, disaster health services record, disaster health services referral, hand held radio, pens,
and clipboards
PPE: As instructed by Unit Manager
ICS: Medical
Area: First Aid Station and where needed
Mission: To provide basic first aid within scope of practice and following existing standing orders
Qualifications: County RN, LPN, MD, PA, NP, paramedic, EMT, others as deemed appropriate by
your Unit Manager
Initial Actions on Arrival
46.
47.
48.
49.
50.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
Participate in any staff briefing or “Just in Time” training if offered
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID badge
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
Initial when
complete
51. If opening up the POD, refer to your Area Setup sheet and prepare your area
52. Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
53. Using County protocols, provide basic first aid as needed to individuals presenting to first aid station
54. If client is sufficiently recovered to complete dispensing process, return them to original place in line. If line has
moved too quickly to return to previous place in line, escort client to next station they were to visit
55. If client is not sufficiently recovered, consult your Unit Manager to coordinate client referral for further evaluation
56. Maintain first aid log and any charting as appropriate
57. Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15.
21.
22.
23.
Receive approval to end shift from your Unit Manager
If relieved, fully brief your replacement before you end your shift
Return all equipment to your Unit Manager
Follow the Close-out Checklist if operations are ending
24. Participate in staff debriefing at shift end or at operation ending
25. Return to staff staging area, return ICS vest and this form
26. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Support Services Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, Disaster health
services log, disaster health services record, disaster health services referral, disaster health services
informed consent, handheld radio, pens, clipboards
PPE: As instructed by your Unit Manager
ICS: Medical
Area: First Aid Station is home base – circulate wherever services are needed
Mission: To provide psychosocial support to those exhibiting signs and symptoms of acute stress
Qualifications: LCSW, mental health professionals, disaster mental health trained Red Cross
volunteers, faith based support, and others as deemed appropriate by your Unit Manager
Initial Actions on Arrival
Initial when
complete
58. Report to the Staging Area, receive assignment and Area Setup sheet if necessary
59. Sign in on the check-in Time Sheet
60. Participate in any staff briefing or “Just in Time” training if offered
61. Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID badge
62. Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
Initial when
complete
63. If opening up the POD, refer to your Area Setup sheet and prepare your area
64. Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
65. Circulate among clients in line, looking for individuals exhibiting signs and symptoms of acute stress
66. Provide comfort to those in line as needed
67. For those who need to be removed from line, escort them to the first aid station for further care and observation
68. If client is sufficiently recovered to complete dispensing process, return them to original place in line. If line has
moved too quickly to return to previous place in line, escort client to next station they were to visit
69. If client is not sufficiently recovered, consult your Unit Manager to coordinate client referral for further evaluation
70. Maintain first aid log and any charting as appropriate
71. Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15.
27.
28.
29.
30.
31.
32.
Receive approval to end shift from your Unit Manager
If relieved, fully brief your replacement before you end your shift
Return all equipment to your Unit Manager
Follow the Close-out Checklist if operations are ending
Participate in staff debriefing at shift end or at operation ending
Return to staff staging area, return ICS vest and this form
Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Medication Determination Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, Psychological First
Aid Sheet, Complex Dispensing Indicator Card, Mass Prophylaxis Algorithm, medication labels, pens,
highlighter, and notepads
PPE: As directed by Unit Manager
ICS: Medical
Area: Medication Determination Station
Mission: Using algorithm, determine which medication may be safely dispensed for every individual
on the antibiotic determination form
Qualifications: EMT, paramedic, Nurse Professional, PA, MD, pharmacist, veterinarian, DDS, others
to be determined by Unit Manager
Initial Actions on Arrival
72.
73.
74.
75.
76.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
Participate in any staff briefing or “Just in Time” training if offered
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID badge
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
Initial when
complete
77. If opening up the POD, refer to your Area Setup sheet and prepare your area
78. Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
79. Pass out medication labels for each person listed on form and instruct client to fill out labels
80. Thoroughly review antibiotic determination form for completion for each client
81. Using the mass prophylaxis algorithm, determine which medication can be safely dispensed. If no medication can be
safely dispensed or client has complex medical issues, refer to complex dispensing station
82. Indicate medication selection by placing a check in the box next to medication name
83. Check the box next to adult or child for each person on the form
84. For a child under 90 lbs., use the dosing chart on the back of the mass prophylaxis algorithm and indicate proper
dosage for child on the form
85. Sign form next to “Screener”
86. Direct client to the line for Simple Dispensing Station
87. Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15.
33.
34.
35.
Receive approval to end shift from your Unit Manager
If relieved, fully brief your replacement before you end your shift
Return all equipment to your Unit Manager
Follow the Close-out Checklist if operations are ending
36. Participate in staff debriefing at shift end or at operation ending
Initial when
complete
37. Return to staff staging area, return ICS vest and this form
38. Sign out on the Check-out Time Sheet
Job Action Sheet: Simple Medication Dispensing Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, Psychological First Aid
Sheet, Complex Dispensing Indicator Card, Mass Prophylaxis Algorithm, Dispensing Log, medication
labels, pens, highlighter, and notepads
PPE: As instructed by your Unit Manager
ICS: Medical
Area: Simple Dispensing Station
Mission: Dispense medication for every individual on form. Provide instructions for medication regimen(s).
Qualifications: EMT/paramedic, nurse professional, PA, MD, pharmacist, and others determined by Unit Manager
Initial Actions on Arrival
88.
89.
90.
91.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
Participate in any staff briefing or “Just in Time” training if offered
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID badge
92. Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
Initial when
complete
93. If opening up the POD, refer to your Area Setup sheet and prepare your area
94. Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
95. Review form and confirm appropriate medication selection for each client
96. Retrieve medication from pharmaceutical supply cache
97. For each Adult listed on form
a. Affix label with client name to appropriate medication bottle.
b. Complete and sign Dispensing Log
c. Affix sticker or write lot # on Dispensing Log
98. For each Child listed on form
a. Write dosage on medication label
b. Affix label with client name to appropriate medication bottle
c. Provide instructions and supplies for reconstitution
d. Complete and sign Dispensing Log
e. Affix sticker or write lot # on Dispensing Log
99. Dispense appropriate medication for each individual on form to presenting client
100.
Sign Antibiotic Dispensing Form next to “Dispenser”
101.
Provide Medication Instruction Sheet and Disease Information Sheet for each client to receive medication along
with pertininent verbal instructions
102.
Have client picking up medication sign their Antibiotic Dispensing Form
103.
Place completed form in form collection box
104.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15. Receive approval to end shift from your Unit Manager
39. If relieved, fully brief your replacement before you end your shift
40. Return all equipment to your Unit Manager
Initial when
complete
41. Follow the Close-out Checklist if operations are ending
42. Participate in staff debriefing at shift end or at operation ending
43. Return to staff staging area, return ICS vest and this form; sign out on the Check-out Time Sheet.
Job Action Sheet: Complex Medication Dispensing Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, Psychological First Aid
Sheet, Complex Dispensing Indicator Card, Mass Prophylaxis Algorithm, Dispensing Log, medication
information sheets, medication labels, pens, highlighter, cell phone and GETS card and notepads
PPE: As instructed by Unit Manager
ICS: Medical
Area: Complex Dispensing Station
Mission: Dispense medication for every individual on form. Provide instructions for medication regimen(s).
Qualifications: EMT/paramedic, nurse professional, PA, MD, pharmacist, and others determined by Unit Manager
Initial Actions on Arrival
Initial when
complete
105.
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
106.
Sign in on the check-in Time Sheet
107.
Participate in any staff briefing or “Just in Time” training if offered
108.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
109.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
110.
111.
Initial when
complete
If opening up the POD, refer to your Area Setup sheet and prepare your area
Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
112.
Review form and determine appropriate medication selection for each client. Consult with Medical Director or
designee as needed
113.
Retrieve medication from pharmaceutical supply cache
114.
For each Adult listed on form
a. Affix label with client name to appropriate medication bottle.
b. Complete and sign Dispensing Log
c. Affix sticker or write lot # on Dispensing Log
115.
For each Child listed on form
a. Write dosage on medication label
b. Affix label with client name to appropriate medication bottle
c. Provide instructions and supplies for reconstitution
d. Complete and sign Dispensing Log
e. Affix sticker or write lot # on Dispensing Log
116.
Dispense appropriate medication for each individual on form to presenting client
117.
Sign Antibiotic Dispensing Form next to “Dispenser”
118.
Provide Medication Instruction Sheet and Disease Information Sheet for each client to receive medication along
with pertininent verbal instructions
119.
Have client picking up medication sign their Antibiotic Dispensing Form
120.
Place completed form in form collection box
121.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15. Receive approval to end shift from your Unit Manager
44. If relieved, fully brief your replacement before you end your shift
Initial when
complete
45.
46.
47.
48.
Return all equipment to your Unit Manager
Follow the Close-out Checklist if operations are ending
Participate in staff debriefing at shift end or at operation ending
Return to staff staging area, return ICS vest and this form; sign out on the Check-out Time Sheet.
Job Action Sheet: Form Check Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, Psychological First
Aid Sheet, Antibiotic Dispensing Forms, Complex Dispensing Indicator Card, and pens
PPE: As instructed by Unit Manager
ICS: Administration
Area: Form Check Station
Mission: To ensure completion of dispensing form and direct clients to their next station
Qualifications: No special qualifications needed
Initial Actions on Arrival
122.
123.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
124.
Participate in any staff briefing or “Just in Time” training if offered
125.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
126.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
127.
128.
Initial when
complete
If opening up the POD, refer to your Area Setup sheet and prepare your area
Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
129.
Greet client, request to see form
130.
Perform cursory review of form for completion only
131.
If complete, direct client to the next line. If incomplete, send client to form completion area. When form
complete, instruct client to return to front of line before the Form Check Station
132.
If client has complex questions regarding medication or medical issues, direct to complex dispensing
133.
Before releasing client, be sure to tell client what to expect next (e.g. Now you will go to the Medication
Determination Station)
134.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15.
49.
50.
51.
Receive approval to end shift from your Unit Manager
If relieved, fully brief your replacement before you end your shift
Return all equipment to your Unit Manager
Follow the Close-out Checklist if operations are ending
52. Participate in staff debriefing at shift end or at operation ending
53. Return to staff staging area, return ICS vest and this form
54. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Volunteer Staging Technician
Position assigned to:
POD site
You report to:
Equipment/Supplies: handheld radio
PPE: As instructed by Unit Manager
, Title of Unit Manager
ICS: Administration
Area: Volunteer Staging Area
Mission: Responsible for staffing all stations and activities in the POD with the best qualified disaster
responder, ensure that they pick up their appropriate POD packet
Qualifications: Should be able to work under pressure, make sound decisions
Initial Actions on Arrival
135.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
136.
Sign in on the check-in Time Sheet
137.
Participate in any staff briefing or “Just in Time” training if offered
138.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
139.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
Initial when
complete
140.
If opening up the POD, refer to your Area Setup sheet and prepare your area. Make copies and
set up packets as needed.
141.
Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
142.
Check Staff/volunteer ID as they arrive. Ask them to sign in the Mass Care Time Sheet
143.
Determine responder expertise, strengths and weaknesses and in consultation with others decide the most
appropriate placement.
144.
Fill out the top of responder JAS’. Give responder their relevant packet(s). Write responder name on packet(s).
145. Make sure responders have all of their materials, equipment and supplies, including their relevant staff packet(s),
ICS vest, radios, etc. Task Force Leaders and Unit Managers get both their relevant Leadership Packet, and the
relevant Technician Packet.
146.
Write their name in the appropriate place on the relevant laminated ICS Algorithm.
147.
Continue to make copies and assemble packets as needed.
148.
Assist staff in checking out upon departure.
149.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
16. Receive approval to end shift from your Unit Manager
17.If relieved, fully brief your replacement before you end your shift
18.Return all equipment to your Unit Manager
19. Follow the Close-out Checklist if operations are ending
20. Participate in staff debriefing at shift end or at operation ending
21. Return to staff staging area, return ICS vest and this form
22. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Station Guide Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, handheld radio,
notepad, pens
PPE: As instructed by Unit Manager
ICS: Administration
Area: To Assigned Station __________________
Mission: To facilitate client flow through POD; help clients move from one station to the next
Qualifications: No special qualifications needed
Initial Actions on Arrival
150.
151.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
152.
Participate in any staff briefing or “Just in Time” training if offered
153.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
154.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
155.
156.
Initial when
complete
If opening up the POD, refer to your Area Setup sheet and prepare your area
Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
157.
Direct clients to the next available space at the station to keep the lines moving
158.
Direct people who reach the first station and have not completed their form to the form completion area and
instruct them to return to the front of the line at the first station
159. Answer questions regarding dispensing procedures and clinic flow
160.
Inform Unit Manager when law enforcement or support services intervention needed
161.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15.
55.
56.
57.
Receive approval to end shift from your Unit Manager
If relieved, fully brief your replacement before you end your shift
Return all equipment to your Unit Manager
Follow the Close-out Checklist if operations are ending
58. Participate in staff debriefing at shift end or at operation ending
59. Return to staff staging area, return ICS vest and this form
60. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Health Information Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, Psychological First
Aid Sheet, triage card, pens, and handheld radio
PPE: Agent specific, consult triage card and Unit Manager
ICS: Administration
Area: _________________________
Mission: To be a resource for clients with questions while standing in line. To make sure every
individual entering POD has an antibiotic dispensing form. Assist clients with form completion as
needed, provide education at the exit education station if opened.
Qualifications: Clerical, volunteer, able to stand for long periods of time
Initial Actions on Arrival
162.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
163.
Sign in on the check-in Time Sheet
164.
Participate in any staff briefing or “Just in Time” training if offered
165.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
166.
Read entire Job Action Sheet, Health Information Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
167.
168.
Initial when
complete
If opening up the POD, refer to your Area Setup sheet and prepare your area
Notify your Unit Manager when your area is ready to receive clients
Ongoing Tasks
169.
Provide disease information and medication information as requested or needed, using health information script
170.
171.
172.
173.
174.
175.
Make sure each person has a form
Provide clipboards and pens to those who haven’t completed forms
Assist individuals with form completion while in line, as needed
Assist clients with form completion while in the form completion area
Once form is completed, direct individual to the front of the line at the Form Check Station
Provide in-depth health education at Optional Client Education Area after exit as necessary.
176.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
16 Receive approval to end shift from your Unit Manager
17. If relieved, fully brief your replacement before you end your shift
18. Return all equipment to your Unit Manager
19. Follow the Close-out Checklist if operations are ending
20. Participate in staff debriefing at shift end or at operation ending
21. Return to staff staging area, return ICS vest and this form
22. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Inventory Support Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, Psychological First
Aid Sheet, Triage Card, RSS Warehouse/SNS Asset Requisition Form, pens, and handheld radio
PPE: As instructed by Unit Manager
ICS: Logistics
Area: Entire POD dispensing site
Mission: Assist in keeping stations stocked as requested and needed. Other responsibilities as
delegated by Unit Manager
Qualifications: No special qualifications needed
Initial Actions on Arrival
177.
178.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
179.
Participate in any staff briefing or “Just in Time” training if offered
180.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
181.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
182.
183.
Initial when
complete
If opening up the POD, refer to your Area Setup sheet and prepare your area
Notify your leader when your area is ready to receive clients
Ongoing Tasks
184.
185.
186.
Check in with dispensers regularly to maintain an adequate stock of medication
Check with all other staff to restock supplies and materials
Complete ongoing tasks delegated by your Unit Manager
187.
Maintain an inventory of supplies, materials, and medication on hand.
12.Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
13. Receive approval to end shift from your Unit Manager
14.If relieved, fully brief your replacement before you end your shift
15.Return all equipment to your Unit Manager
61. Follow the Close-out Checklist if operations are ending
62. Participate in staff debriefing at shift end or at operation ending
63. Return to staff staging area, return ICS vest and this form
64. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: IT and Communications Technician
Position assigned to:
POD site
You report to:
Equipment/Supplies:
PPE: As instructed by your Unit Manager
, Title of Unit Manager
ICS: Logistics
Area: Staging Area and wherever services are needed
Mission: To ensure that the POD has sufficient IT and communication capability
Qualifications: Significant IT/Communications Experience
Initial Actions on Arrival
Initial when
complete
188.
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
189.
Sign in on the check-in Time Sheet
190.
Participate in any staff briefing or “Just in Time” training if offered
191.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
192.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
Initial when
complete
193.
If opening up the POD, prepare site by hooking up laptops/tablets, wireless router, telephones, etc.,
making sure that the Command Center/Staging Area has sufficient communication resources.
194.
Prepare the handheld radios for use, make sure they have batteries and are all on the same, best
frequency. Deliver prepared handheld radios to the Staging Unit Manager.
195.
Notify your leader when the POD has sufficient communication capability to receive clients
196.
If necessary, prepare 800 MHz radios and deliver them to the POD Supervisor.
Ongoing Tasks
197.
198.
199.
Assist staff with ongoing communication needs
Troubleshoot computer and communication problems as they arise.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
13. Receive approval to end shift from your Unit Manager
14. If relieved, fully brief your replacement before you end your shift
15. Return all equipment to your Unit Manager
16. Follow the Close-out Checklist if operations are ending
17. Participate in staff debriefing at shift end or at operation ending
18. Return to staff staging area, return ICS vest and this form
19. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Food Service Technician
Position assigned to:
POD site
You report to:
Equipment/Supplies: Handheld Radio
PPE: As instructed by your Unit Manager
, Title of Unit Manager
ICS: Logistics
Area: Cafeteria
Mission: Prepare food for staff working at the POD
Qualifications: Cafeteria worker or equivalent
Initial Actions on Arrival
Initial when
complete
200.
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
201.
Sign in on the check-in Time Sheet
202.
Participate in any staff briefing or “Just in Time” training if offered
203.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
204.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
205.
206.
Initial when
complete
If opening up the POD, prepare the cafeteria area
Notify your leader when your area is ready to serve staff
Ongoing Tasks
207.
208.
Set food service times for staff. Make sure these times do not conflict with any scheduled leadership meetings
Have snacks available for staff at all times.
209.
210.
Clean area as needed.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
12. Receive approval to end shift from your Unit Manager
13. If relieved, fully brief your replacement before you end your shift
14. Return all equipment to your Unit Manager
15. Follow the Close-out Checklist if operations are ending
65. Participate in staff debriefing at shift end or at operation ending
66. Return to staff staging area, return ICS vest and this form
67. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Facility Maintenance Technician
Position assigned to:
POD site
You report to:
Equipment/Supplies: Handheld Radio
PPE: As instructed by your Unit Manager
, Title of Unit Manager
ICS: Logistics
Area: Entire POD Campus
Mission: To provide repair work, janitorial service, and access to building areas
Qualifications: Experienced in repair work
Initial Actions on Arrival
Initial when
complete
211.
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
212.
Sign in on the check-in Time Sheet
213.
Participate in any staff briefing or “Just in Time” training if offered
214.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
215.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
Initial when
complete
216.
If opening up the POD, ensure that bathrooms are clean and prepared with extra supplies
217.
Move tables and chairs as POD staff require
218.
Unlock and lock doors as reasonably requested by POD staff; secure sensitive areas from clients
and POD staff.
219.
Notify your leader when the campus is ready to receive clients
Ongoing Tasks
220.
221.
Clean and restock bathrooms
Empty trash as necessary
222.
223.
224.
225.
Clean up any spills, including biohazard spills. Dispose of biohazard materials properly.
Assist the food service workers to keep the cafeteria areas clean.
Assist POD staff as needed, including unlocking doors, finding additional chairs and tables, etc.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15.
68.
69.
70.
71.
72.
73.
Receive approval to end shift from your Unit Manager
If relieved, fully brief your replacement before you end your shift
Return all equipment to your Unit Manager
Follow the Close-out Checklist if operations are ending
Participate in staff debriefing at shift end or at operation ending
Return to staff staging area, return ICS vest and this form
Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Security Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Handheld radio in addition to 800 MHz
PPE: As instructed by your Unit Manager
ICS: Logistics: Uniform
Area: Entire POD campus
Mission: To maintain a secure environment so that all functions of the POD can run smoothly and
safely
Qualifications: Sworn Law Enforcement Officer
Initial Actions on Arrival
226.
227.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
Sign in on the check-in Time Sheet
228.
Participate in any staff briefing or “Just in Time” training if offered
229.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
230.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
231.
232.
Initial when
complete
If opening up the POD, refer to your Area Setup sheet and prepare your area
Notify your leader when your area is ready to receive clients
Ongoing Tasks
233.
Assist with establishment of protective perimeter for operation
234.
Set up routine rounds for security check and report any security concerns to POD Division Supervisor or Branch
Director
235.
Understand identification/credentialing system to ensure entry to POD for authorized individuals only
236.
Assist with crowd control measures as needed
237.
Ensure security of medication and assist with maintaining chain of custody when needed
238.
Conduct accident investigation if needed
239.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
15. Receive approval to end shift from your Unit Manager
74. If relieved, fully brief your replacement before you end your shift
75.
76.
77.
78.
79.
Return all equipment to your Unit Manager
Follow the Close-out Checklist if operations are ending
Participate in staff debriefing at shift end or at operation ending
Return to staff staging area, return ICS vest and this form
Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Safety Technician
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Handheld Radio, Mass Care Incident and Communication Report
PPE: As instructed by your Unit Manager
ICS: Logistics
Area: Entire Campus
Mission: To identify, evaluate, and anticipate hazardous situations in the POD and to take
appropriate steps through the chain of command to minimize, ameliorate or eliminate.
Qualifications: Knowledge of OSHA rules.
Initial Actions on Arrival
240.
Initial when
complete
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
241.
Sign in on the check-in Time Sheet
242.
Participate in any staff briefing or “Just in Time” training if offered
243.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
244.
Read entire Job Action Sheet, Health Education Script, Staff Health Information Sheet and
Psychological First Aid Sheet
Report to your Area and Unit Manager
Initial when
complete
245.
In consultation with your Unit Manger, develop a firm understanding of PPE requirements at each
station and activity.
246.
If opening up the POD, inspect all POD areas, including cafeteria, hallways, bathroom facilities,
and gymnasium. Identify, evaluate, and anticipate hazardous situations. Be particularly mindful of PPE
violations.
247.
Document all hazards found and appropriate steps taken on the Mass Care Incident and
Communication Report.
248.
Notify your leader when your area is safe to receive clients
Ongoing Tasks
249.
Monitor POD to insure proper sanitation is maintained at all times.
250.
Continue to consult with POD staff as necessary to minimize, ameliorate or eliminate hazards. Be particularly
mindful of PPE violations.
251.
Exercise authority to stop or prevent unsafe or unsanitary acts when immediate action is required.
252.
Continue to document all hazards found and appropriate steps taken on the Mass Care Incident and
Communication Report.
253.
Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
14. Receive approval to end shift from your Unit Manager
15. If relieved, fully brief your replacement before you end your shift
80. Return all equipment to your Unit Manager
81. Follow the Close-out Checklist if operations are ending
82. Participate in staff debriefing at shift end or at operation ending
83. Return to staff staging area, return ICS vest and this form
84. Sign out on the Check-out Time Sheet
Initial when
complete
Job Action Sheet: Runner
Position assigned to:
POD site
You report to:
, Title of Unit Manager
Equipment/Supplies: Agent/Disease FAQs, Agent/Disease Information Sheet, Psychological First
Aid Sheet, Triage Card, RSS Warehouse/SNS Asset Requisition Form, pens, and handheld radio
PPE: As instructed by Unit Manager
ICS: Logistics
Area: Entire POD dispensing site
Mission: Escorting patients as needed. Other responsibilities as delegated by Unit Manager
Qualifications: No special qualifications needed
Initial Actions on Arrival
Initial when
complete
254.
Report to the Staging Area, receive assignment and Area Setup sheet if necessary
255.
Sign in on the check-in Time Sheet
256.
Participate in any staff briefing or “Just in Time” training if offered
257.
Pickup PPE as necessary, put on ICS vest and your County picture ID or volunteer issued ID
badge
258.
Read entire Job Action Sheet
Report to your Area and Unit Manager
259.
260.
Initial when
complete
If opening up the POD, refer to your Area Setup sheet and prepare your area
Notify your leader when your area is ready to receive clients
Ongoing Tasks
261.
Assist in escorting patients as needed.
262.
Assist in collection and disbursement of forms between various areas as needed.
263.
Hand deliver messages as needed.
264.
Pick up clipboards and return to Greeting Area as needed.
265.
Collect completed antibiotic dispensing forms from dispensers regularly, bring to location determined by Unit
Manager
13. Assist individuals requiring urgent medical attention to the First Aid Station
End of Shift
14. Receive approval to end shift from your Unit Manager
15.If relieved, fully brief your replacement before you end your shift
85. Return all equipment to your Unit Manager
86.
87.
88.
89.
Follow the Close-out Checklist if operations are ending
Participate in staff debriefing at shift end or at operation ending
Return to staff staging area, return ICS vest and this form
Sign out on the Check-out Time Sheet
Initial when
complete