ENTERPRISE SYSTEMSDATA ACCESS SERVICES
Operational Data Store (ODS) Application / Authorization
This form is used to: 1) grant access to the Operational Data Store for new users or,
2) modify access to the Operational Data Store for existing users (including departmental transfers). Please fill in the
information below and submit this form to Enterprise Systems.
Section 1: Applicant/ODS User Profile Information (all requestors must complete this section)
,
Name:
Last Name
First Name
Title:
CSM CWID:
Banner User Name:
Is this a request for a new ODS account?
Reporting Tool Requested:
No
Yes
No
Check one ONLY
If you already have an ODS account, is this a request to modify your current access to the
ODS because of a departmental transfer or change in duties?
Email Address:
Yes
Check one ONLY
Phone:
 Discoverer Viewer (run reports)
 Discoverer Plus (create reports)
I understand and agree that I will use my ODS access for legitimate administrative use only and will
use it in compliance with the CSM Computing & Networking Resource and Responsible Use Policy &
Guidelines and the CSM Administrative Data Access Policy. I will not share my login or password with
others. I understand that misuse may result in disciplinary action being taken by CSM.
Signature:
Date:
Section 2A: To request Access to Finance Data in the ODS complete this section:
Fund/Organization security is implemented through Banner.
Include Student A/R access?
The employee listed above is a direct-report to me and has my approval to request access to Banner
Finance data through the ODS.
Supervisor's Name (print):
Title:
Phone:
Signature:
Controller’s Office Approval:
Date:
Name:
Signature:
Date:
Section 2B: To request access to Student Data in the ODS complete this section:
Student data is protected under FERPA and therefore access to student data must be specifically requested
from and authorized by the Registrar. For access to student data, obtain, sign, and attach the FERPA confidentiality
agreement from the Registrar to this request.
List Banner Academic Dept Code(s):
(i.e. Petroleum Engineering = PE)
Student Level access requested:
 Undergrad
 Grad
 Teacher Enhancement (SPACE)
The employee listed above is a direct-report to me and has my approval to request access to Banner
Student data through the ODS.
Supervisor's Name (print):
Title:
Phone:
Signature:
Registrar's Office Approval:
Signature:
Date:
Name (print):
Date:
Section 2C: To request access to Human Resources Data in the ODS complete this section:
 I request access ONLY to non-confidential data
If you wish access to confidential data, as listed below, it must be specifically requested from and authorized by the
Human Resources Department. For access to confidential data, print, sign, and attach the Confidentiality Agreement
from the Human Resources Department to this request.
 SSN
 Personal (i.e. Citizenship, DOB, Ethnicity, Gender, Marital, Veteran)
 Employee (I9, Leave, Termination)
 Medical/Disability
 Beneficiary/Dependent  Payroll (Banks, Benefits, Deductions)
 TX Address/Phone type
The employee listed above is a direct-report to me and has my approval to request access to Banner
Human Resources data through the ODS.
Supervisor's name (please print):
Title:
Phone:
Date:
Signature:
HR Office Approval:
Name (print):
Signature:
Date:
Section 2D: To request access to Financial Aid Data in the ODS complete this section:
Student Financial Aid data is protected under FERPA and therefore access to student data must be specifically
requested from and authorized by the Registrar. For access to student data, obtain, sign, and attach the FERPA
confidentiality agreement from the Registrar to this request.
The employee listed above is a direct-report to me and has my approval to request access to Banner
Financial Aid data through the ODS.
Supervisor's name (print):
Title:
Phone:
Signature:
Date:
FinAid Office Approval:
Name (print):
Signature:
Date:
Section 3: Enterprise Systems
Date received in ES:
Date to user:
ODS Username:
Discoverer
Privileges:
 Create/Edit Query
 Grant Workbook
Discoverer Tools:
Discoverer Security:
Common
 Event Csm
 Institution Csm
 Person Demographics Csm
 Person Role Csm
 Person Supplemental Csm
 Relationship Csm
Accounts Receivable
 CSM Accounts Receivable
 Receivable Customer Csm
 Receivable Revenue Csm
Human Resources
 CSM Human Resources
 Employee Csm
 HR Application Csm
 HR Faculty Csm
 Payroll Csm
 Position Csm
 Collect Query Stats  Item Drill  Drill Out
 Schedule Workbook
Save Workbooks to DB
 Create Link
 Discoverer Viewer
 Discoverer Plus
Financial Aid
 CSM Financial Aid
 Fin Aid Application Csm
 Fin Aid Award & Disb Csm
 Fin Aid Fund Csm
Finance
 CSM Finance
 Budget Availability Ledger Csm
 Budget Detail Csm
 Encumbrance Csm
 Endowment Distribution Csm
 Fixed Asset Csm
 General Ledger Csm
 Grant and Project Csm
 Grant Ledger Csm
 Invoice Payable Csm
 Operating Ledger Csm
 Purchasing Payable Csm
 Transaction History Csm
Student
 CSM Student
 Active Registration Csm
 Admissions Application Csm
 Advisor Student List Csm
 Course Catalog Csm
 Enrollment Management Csm
 Faculty Assignment Csm
 Government Reporting Csm
 Recruitment Information Csm
 Residential Life Csm
 Schedule Offering Csm
 Student Detail Csm
Special Purpose Business Areas
 CSM Academic Affairs
 CSM Blackboard
 CSM Bookstore
 CSM ODS Info
 CSM Research
 CSM Student Object Access