Research Applications Governance Group (RAGG) Minutes 7th January 2015
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INFORMATION SERVICES DIVISION
Research IT Applications Governance Group (RAGG)
Minutes
th
7 January 2015 3-5pm
Room 103 Podium Building
Chair:
Sinéad Kennedy (SK)
Present:
Henriette Bruun (HBru); Andrew Cooper (ACo); Eva Farace (EF); Graham Hunt (GH)
Gavin McLachlan (GMc); Martin Moyle (MM); Antony Peacock (AP); Karen Sergiou (KS);
Jacob Sweiry (JS); Nicholas Tyndale (NT)
Apologies:
Helen Brown (HBro); Geoff Dunk (GD); Ofer Lahav (OL); Krista Macmillan (KM); Jeffrey Packman
(JP); David Selwood (DS); Jonathan Tennyson (JT)
In attendance:
Corrinne Frazzoni (CF) (Minutes)
1.
Welcome and apologies
New member:
Nicholas Tyndale, Office of the Vice-Provost Research.
Departing member:
Andrew Clark, Office of the Vice-Provost Research.
th
2.
Approval of Minutes of previous meeting (15 October 2014)
The minutes of the previous meeting were approved and the list of previous actions reviewed.
(see action sheet at end).
3.
2014-15 Research Applications Project Portfolio
3.1. PAGS (Pre-Award Grant System) - formerly RIM
Objective
- Procure and implement pFACT replace by summer 2015
Latest Status
- On schedule
- In Evaluation Phase
 3 vendor Engagement and Scenario Days held
 Site visits underway (2 of 3 completed)
 Sandpit evaluation Completed
- Will reduce to 2 vendors before going into Best and Final Offer phase
3.2. IRIS
Objective
- Complete small set of incremental enhancements
Latest Status
- Project officially closed at November Project Board
- Proposal for ongoing governance of Research Profiles (IRIS) and Research Publications
(RPS & UCL/Discovery) to be taken up by UCL Publications Board
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Research Applications Governance Group (RAGG) Minutes 7th January 2015
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3.3. LAMIS
Objective
- Complete Phase IV, Improve LAMIS performance and usability to help with engagement.
Plan Phase V and completion of LAMIS project.
Latest Status
- Phase IV on schedule.
- Platform upgrade (Oracle ADF) now scheduled
 Phase V scoping exercise completed
- Engagement activities underway – target end of Feb for compliance
3.4. Research Impact Curation
Objective
– Ensure all case studies available for display in external web site
– Provide a database system to allow team ongoing maintenance of case studies
Latest Status
– External site (ucl.ac.uk/impact) was live on schedule for REF results announcement
– Business analysis and Technical evaluation for ongoing maintenance system ongoing.
Mid January decision point.
3.5. Open Access Support
Objective
– Complete upgrade to new hardware/software infrastructure for UCL Discovery.
– React to needs from Open Access Working Group (Publications Board).
– Project in Start-up
Latest Status
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– ePrints consultancy from Southampton starts 12 January
– Work on consolidation/improvement of reporting Open Access compliance using RPS
and UCL Discovery data ongoing.
4.
Electronic LabNotebook
Labguru was already in use at UCL Institute of Neurology, who were very interested in promoting
greater use across UCL. Discussions had taken place with other organisations to gather an
overview of wider usage of eLabnotebooks and cost level.
Issues raised:
- How to get it up and running – limited trial?
- Potential take-up, how to get people to use it
- Currently data often stored in a variety of ways – private servers, paper – how to port
- Data security
- Need to measure demand
Proposal
Initiate a small works project to:
- Discuss a site wide licence arrangement with Labguru
- Work with other departments to demonstrate its use within Institute of Neurology
- Work with other departments to carry out pilot uses
- Set up an eLabnotebook user group
Agreed: GH to take forward
Action: AP to circulate document sent out earlier
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Research Applications Governance Group (RAGG) Minutes 7th January 2015
5.
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Research Applications Service Strategy
The RAGG was invited to discuss and offer feedback on the first-draft Research Applications
Service Strategy, which had also been circulated to Vice Provost David Price.
Issues raised:
- Should be considered as a ‘living’ document, responsive to new issues
- Useless if not regularly updated
- Who ‘owns’ it and how is it used and by whom?
- Needs section on risk and more KPIs
6.
2015/16 Research Applications Bids
The RAGG was invited to discuss the draft Research Applications bids for the forthcoming ISD
bidding round for submission at the end of February 2015.
Issues raised:
- Pressure on Research Domain overall budget
- 15/16 Research Computing capital needs are high due to a cyclical spike in HPC
procurement
- Concerns / issues over continued funding for LAMIS into 15/16
- May need to consider other potential funding sources other than the ISD Capital fund for
some projects
- Budget not yet confirmed.
Research IT Applications Bids
14/15 £K
15/16 £K
£757
£600
£257
(£557)
£420
RIM
14/15 Procurement initial install
15/16 Complete pFACT Replacement
LAMIS
14/15 Phase 4
15/16 Phase 5 – completion
IRIS
14/15 BAU funding
£30
-
Impact Curation
14/15 System to allow maintenance and automatic
population of Impact web site
£37
-
Open Access
14/15 – Infrastructure upgrade / reporting
15/16 – assist HEFCE compliance
£34
£50
eLabNotebook
15/16 – Labguru? Introduce to more research
activities… also promote jointly with L&T
£45
Ethics Workflow
15/16 – Requirements Analysis
£50
Research Equipment
15/16 – booking system
£55
International Reporting
(IRIS++)
15/16 – allow better reporting of collaborations etc.
£50
Internal funding system
15/16 – RIM? Allow internal bids and review
£40
Action: GH to work on proposed bids and circulate to RAGG.
7.
AOB
There was no other business.
8. Next meeting
th
The next meeting will be held on Wednesday 6 May 2015 at 3pm.
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Research Applications Governance Group (RAGG) Minutes 7th January 2015
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ACTION POINTS
No
23
Date first
raised
20/4/2013
Minute
1.3.2
Owner
Action
Status
Notes
ONGOING
SK
Academic and Researcher input:
To highlight when/where their
input is needed. Request current
academic WG members to
identify a deputy.
25/02/14 GM to work on formal academic invite. Is
putting together announcement.
15/10/14 SK to look at existing membership and new
representation cross-faculty to increase academic
input. Will ask Anthony Finkelstein to suggest a
replacement representative.
07/01/15 Ongoing
25/02/14 Provide list of those consulted
Project has met with over 30 stakeholders – on going
meetings progressing.
20/05/14 Stakeholders have been consulted. On
track to complete 2/6
07/01/15 Closed
25/02/14 Prepare short paper for Vice Deans
07/01/15 Closed
GH/GM
33
25/02/2014
4.1
DJ
RIM spec
CLOSED
34
25/02/2014
4.5
JS
eLab
CLOSED
35
15/10/2014
5
GH
Research Applications Service
Strategy
36
07/01/2015
4
GH/AP
eLabnotebook
NEW
37
07/01/2015
6
GH
2015/16 Research Applications
Bids
NEW
ONGOING
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15/10/14 GH to circulate Research Applications
Service Strategy to group
07/01/15 Ongoing
07/01/15 GH to take forward small works project
AP to circulate document sent out earlier
07/01/15 GH to work on proposed bids and circulate.