Procurement Management Division
On-Call Airport Communication Cabling
Installation Services
RFP #269-2016-042
Addendum #2
To:
All Prospective Proposers
Date:
February 11, 2016
Subject:
Addendum #2 – RFP # 269-2016-042 –
On-Call Airport Communication Cabling Installation Services
Please note the specification changes/modifications below for the RFP.
Item #
Page
#
Section #
Specification(s)
Change(s) Modification(s)
Proposer Question:
How much weight
evaluation?
1
2
3
3
II. RFP
Selection
Process, F.
5
III. Eligibility
and
Disqualification
of Proposers,
B.
19
Exhibit A
Scope of Work,
1.4.
Selection Criteria
and Minimum
Requirements
does
price
carry in
the
Answer:
Price is one of several selection criteria. Weights
will not be used for evaluation. The Airport will
evaluate proposals based on the criteria and will
select the Proposer(s) that best meet the RFP
requirements and objectives.
Proposer Question:
How would collusion be addressed if a Proposer is
working with a subcontractor that chooses to also
propose as a prime contractor?
Disqualification of
Proposal
Work Orders
Answer:
It is not the intent of Section III B (iii) to prevent a
company from being both a proposing prime and
subcontractor during the selection process.
However, where a company proposes as both a
prime and subcontractor the Airport will evaluate
those proposals to ensure that in the Airport’s sole
discretion there is no evidence of collusion.
Proposer Question:
What is the typical amount of time that the
Company would have to respond with a proposal to
a normal work order request and an emergency
work order request?
Procurement Management Division
Management and Financial Services/City of Charlotte 600 East Fourth Street
Phone: 704/336-2256 Fax: 704/336-2258
1
Charlotte, NC 28202-2850
Item #
Page
#
Section #
Specification(s)
Change(s) Modification(s)
Answer:
For normal requests, the typical response time for a
proposal is approximately one calendar week, and
for emergency requests, it is usually same day.
4
5
6
7
8
19
19
19
25
44
Exhibit A
Scope of Work,
1.4.
Exhibit A
Scope of Work,
1.4.
Exhibit A
Scope of Work,
1.4.
Exhibit B
Sample
Contract,
9.1.
Exhibit E
(Addendum #1)
Proposer Question:
Will the work orders focus more on older or newer
areas of the Airport?
Work Orders
Answer:
The work orders will typically focus more on the
older areas of the Airport, as the new ones will tend
to have everything they need already built in, but
there will be exceptions.
Proposer Question:
How common is it for a Company to make multiple
trips in order to complete a work order?
Work Orders
Work Orders
Answer:
It is very common / routine, and work can generally
be done more easily at night at non-peak times
when there are little to no passengers around.
Proposer Question:
Will the Airport provide a walk-through of the facility
before the proposals are due? This would help
Proposers to have a better understanding of the
environment, including the most troubled areas, and
the manpower and equipment that may be needed
for work orders.
Answer:
Not at this time. However, work order documents
(drawings, SOW) are typically sent to contractors
prior to a scheduled walk-through of the facility, and
prior to receiving proposals for a work order.
Other Insurance
Requirements
CDIA
Communications
Infrastructure
Standard
Proposer Question:
What name and address would an awarded
Company give its insurance provider(s) to be added
as additional insured?
Answer:
Please reference Section 9.1 of Exhibit B in the
RFP for this information.
Proposer Question:
If the Communications Infrastructure Standard is
revised in the future, will the awarded companies be
required to provide some kind of acknowledgement
of certifications? If so, will the Airport share in the
cost of training or reimburse for training?
Answer:
The
Airport
Procurement Management Division
Management and Financial Services/City of Charlotte 600 East Fourth Street
Phone: 704/336-2256 Fax: 704/336-2258
2
Communications
Infrastructure
Charlotte, NC 28202-2850
Item #
Page
#
Section #
Specification(s)
Change(s) Modification(s)
Standard will pertain mostly to execution of work,
methodologies, Industry Standards, materials and
other criteria pertaining to installation. This
document is fluid and may change frequently. All
awarded companies will receive an electronic copy
of the updated Standard when changes are made.
If a change in Contractor Qualifications is
warranted, all existing awarded companies will be
notified in writing and be given 180 calendar days
from notification to ensure they are compliant with
the new requirements. The Airport will not share
costs nor reimburse for training.
Proposer Question:
Are there any SBE goals, or any dollar amount for
percentage of the work that has to be SBE
performed?
9
General Question
Answer:
No, there are no SBE goals set for this project, and
there is no dollar amount or percentage of work that
must be performed by an SBE(s). However, while
there is no goal set, the Airport highly encourages
participation by MWSBEs at both the primes and
subcontractor levels.
Proposer Question:
Does the Airport currently have or look to have a
mentorship protégé program in place for SBEs?
10
11
General Question
General Question
Answer:
Mentorship protégé programs are recognized under
the Charlotte Business INClusion program. The
Airport follows this program in establishing MWSBE
goals.
Proposer Question:
Are the funds allotted for this project Federal dollars
or a combination of non-revenue dollars
appropriated for special projects and government
funds?
Answer:
This project is not funded with Federal dollars or
government funds.
Proposer Question:
What is the annual spend of non-revenue projects?
12
General Question
Answer:
The Airport does not classify projects as “revenue”
or “non-revenue”, but does differentiate between
capital projects and non-capital projects. The
contracts resulting from this RFP will support noncapital projects.
Procurement Management Division
Management and Financial Services/City of Charlotte 600 East Fourth Street
Phone: 704/336-2256 Fax: 704/336-2258
3
Charlotte, NC 28202-2850
Item #
Page
#
13
Section #
Specification(s)
General Question
Change(s) Modification(s)
Proposer Question:
Are you seeing any of your data network blend into
your energy management system network, since
technology is changing and the two seem to be
becoming one?
Answer:
The Airport currently has no short-term plans on
integrating its energy management systems in the
near future. This, like other systems, is subject to
change without notice.
In order to constitute a complete proposal response you must acknowledge receipt of this addendum with the
Acknowledgement of Addenda found in Form 2, Section C. of the RFP in your Proposal.
Any Service Provider not acknowledging receipt of an issued addendum may not be considered.
In the event additional changes or clarifications to this RFP are warranted, all Proposers are responsible for
monitoring http://charmeck.org/city/charlotte/Airport/AboutCLT/Pages/AdsForBids.aspx or www.ips.state.nc.us
for additional addenda.
We appreciate your interest in doing business with the City of Charlotte and look forward to receiving a proposal
from your company.
Sincerely,
Philip Keller
Procurement Officer
cc:
File
Procurement Management Division
Management and Financial Services/City of Charlotte 600 East Fourth Street
Phone: 704/336-2256 Fax: 704/336-2258
4
Charlotte, NC 28202-2850