KEEP MECKLENBURG BEAUTIFUL, INC.
BYLAWS
ARTICLE I
Section I. Name: The name of the organization is “Keep Mecklenburg Beautiful, Inc.” hereafter referred to as the “Board”.
Section II. Creation: The Board was duly organized as a result of a 1999 mandate from the Board of County Commissioners (BOCC)
to establish a litter prevention plan. The plan called for an action to consolidate with Keep Charlotte Beautiful. They were unable to
honor the merger request and encouraged Mecklenburg County to pursue affiliation. Application for affiliate membership into the
Keep America Beautiful, Inc. system was approved by the BOCC on November 5, 2003.
Section III. Authority: The Board shall operate as a unit of Mecklenburg County, housed in the Land Use and Environmental Services
Agency (LUESA). They shall have the following authority:
1. To adopt bylaws to facilitate the attainment of its purpose and functions.
2. To plan, initiate, direct and coordinate community countywide efforts to achieve its goals.
3. To solicit and accept donations and appropriation of money, services, products, property, and facilities for expenditure
and use by the Board for the accomplishment of its objectives under the guidelines for 501(c) (3) status in the U.S.
Internal Revenue Code.
4. To make recommendations to the BOCC as well as to private sector regarding measurers which it deems necessary to
accomplish its objectives.
Section IV. Mission: To empower the citizenry of Mecklenburg County to take greater responsibility for enhancing their environment,
thereby resulting in a community of pride and choice for people to live, work and recreate.
ARTICLE II
Section I. Organization and Structure of the Board:
A. T
he Board shall consist of not more than twenty (20) members representing corporate, public (governmental) and private
organizations or entities that share the Keep America Beautiful philosophy. Representation should be as follows:
1. Business and Industry
2. Schools
3. Chamber of Commerce
4. Construction Industry
5. Waste Hauling Industry
6. Faith Community
7. Fast Food Industry
8. Recycling
9. Media
The Board may also include persons appointed by the Mecklenburg Board of County Commissioners. The Board
should include representatives of the above areas but shall not be limited to those persons. The remaining slots
shall be filled by a cross section of citizens in the county.
B. Ex-Officio Board Member. The Board may appoint up to five (5) ex-officio members who may serve as non-voting
advisory/members.
C. Terms of Office. Each member shall serve for a period of two (2) years and may be re-appointed to two
(2) successive terms, for a total of six (6) years. Terms shall be effective from July 1 through June 30 or until a successor
is duly elected.
D. R
esignation and Removal. Any members may be removed from office with or without cause by the Board by the
affirmative vote of two-thirds (2/3) of the entire Board. Any member may resign at any time giving written notice to the
Chair. Such resignation will take effect on the date of receipt of such notice or at any later time specified therein and
unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.
E. Attendance. Each member shall be expected to attend a minimum of seven (7) meetings and not miss three
(3) consecutive meetings during the course of the year. Each member is also mandated to participate in one volunteer
event during the course of the year. The Chair may request a waiver of the attendance policy due to mitigating
circumstances or that a member of the Board has his or her membership terminated if such member fails to comply with
this attendance policy.
F. Voting Rights. All members of the Board shall have one vote equal in weight. The Chair shall vote only to break a tie. All
voting shall be by voice vote; provided however, the Chair of the Board, may, at the chair’s discretion, call for a roll call
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vote or secret ballot. All decisions will be by majority vote.
Section II. Executive Committee:
A. T
he Executive Committee shall be composed of five (5) members who will serve without remuneration, to wit: Chair,
Co-Chair, Vice-Chair, Treasurer, and Secretary. The Executive Director of Keep Mecklenburg Beautiful shall be an
ex-officio non-voting committee member.
B. Appointments and Duties. The Chair, Co-Chair, Vice-Chair, Treasurer, and Secretary shall each be nominated by the
Keep Mecklenburg Beautiful Board Nominating Committee and shall be selected by a two-thirds (2/3) vote of the Board
Members.
C. A vacancy on the board shall be filled based on the recommendation of the Executive Committee after the applications
have been reviewed.
The duties are as follows:
1. Chair: Shall act as public spokesman for the Board at public functions, shall serve as ex-officio member of all
committees; shall appoint Chair and Vice-Chair of standing committees and ad hoc committees upon the
direction of the Board; and perform all other duties as the Board elects. Chair shall serve for a two-year (2)
term and shall not be re-appointed for more than one additional term in succession. Chair’s term shall be
effective from July 1 through June 30 or until a successor is duly appointed.
2. Co-Chair: : Will act in the place and stead of the Chair in the event of his absence, inability, or refusal, to act
and shall exercise and discharge such other duties as may be required of him by the Board. Vice-Chair shall
serve a two-year (2) term and shall not be re-appointed for more than one additional term in succession.
Co-Chair’s term shall be effective from July 1 through June 30 or until a successor is duly appointed.
3. Vice-Chair: Will act in the place and stead of the Co-Chair in the event of his absence, inability, or refusal, to
act and shall exercise and discharge such other duties as may be required of him by the Board. Vice-Chair shall
serve a two-year (2) term and shall not be re-appointed for more than one additional term in succession.
Vice-Chair’s term shall be effective from July 1 through June 30 or until a successor is duly appointed.
4. Treasurer: Shall be a member of the Executive Board and will keep accurate records of the funds, debits,
expenses and donations of the Board. The Treasurer shall prepare a monthly reconciliation for submittal at
Board meetings.
5. Secretary: Shall be a member of the Executive Board, shall be the custodian of the minutes, papers and records
of the Board; present minutes and shall perform other duties customary to that office.
6. Executive Director: Shall be the managing officer of the Board, and shall be an employee of Mecklenburg
County, Land Use and Environmental Services Agency (LUESA).
D. Vacancies: A vacancy on the Board shall be filled in the manner prescribed above. The member appointed to such
vacancy shall serve for the remainder of the term of the member replaced.
ARTICLE III
Section I. Regular Meetings: Meetings shall be held once per month or at intervals on the date and time designated by the Board
members. Should such meeting fall on a legal holiday, then that meeting shall be held at the date and time specified by the Board.
Section II. Special Meetings: Special meetings may be called by either Committee Chairs, the Executive Committee or by five
members of the Board when necessary to act upon matters; provided notice is given to each member of the Board at least
seventy-two (72) hours in advance of the meeting. Said notice shall specify the time, place and nature of the meeting.
Section III. Open Meeting Rule: All meetings of Keep Mecklenburg Beautiful are obligated to the open meeting rule for
county government.
Section IV. Quorum: A quorum shall consist of 50% of the membership present for a meeting.
Section V. Robert’s Rules of Order: All meetings shall be conducted according to Robert’s Rules of Order, Current Edition.
It shall be the responsibility of each Board member to observe that these rules are followed and the meeting conducted in
accordance therewith.
ARTICLE IV
Management of Funds: Mecklenburg County is responsible for the appropriation and disbursement of the operating funds of Keep
Mecklenburg Beautiful and will go through the annual county budget review. The Keep Mecklenburg Beautiful Board of Directors
shall oversee the fundraising efforts, donations and other proceeds generated under 501 (c)(3) stipulations in the name of Keep
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Mecklenburg Beautiful, Inc. The Chair, Treasurer, and Executive Director shall be empowered to sign all checks up to $300 for the
organization. The Chair, Treasurer, and Executive Director shall be empowered to cosign all checks above $300. Any checks
disbursed over the amount of $300 shall be signed by the Executive Director and an authorized officer of the organization.
ARTICLE V
Section I. Amendment: These bylaws may be amended by a two-thirds (2/3) vote of the Board members present at any regular
meeting provided 1) a quorum is present, and 2) notice was presented in writing at the previous Board meeting.
ARTICLE VI
Section I. Dissolution: The Keep Mecklenburg Beautiful Board shall have the right and privilege to dissolve itself, its committees
and organization upon the proper motion ad the affirmative vote of two-thirds (2/3) of its members. That dissolving of the Board
shall be with a written ninety (90) days notice to all concerned governments, private and non-private interest.
Adopted June 21, 2004
Amended January 12, 2009
Amended September 14, 2009
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