Library and Archives Canada
2006-2007
Report on Plans and Priorities
Beverley J. Oda
Minister of Canadian Heritage and Status of Women
Table of Contents
Minister’s Message......................................................................................................................5
Message from the Librarian and Archivist of Canada............................................................7
Management Representation Statement...................................................................................9
Mandate of Library and Archives Canada ............................................................................10
Changes from Previous Reports on Plans and Priorities ......................................................11
Planning Overview....................................................................................................................13
Summary of Priorities ..............................................................................................................17
Details on Priorities by Program Activity ..............................................................................21
Other Items of Interest .............................................................................................................39
Library and Archives Canada’s Corporate Management...................................................40
Organization Structure .......................................................................................................41
Planned Spending Trends ........................................................................................................43
Financial Information...............................................................................................................44
Legislation Administered by the Librarian and Archivist of Canada .................................50
Contacts for Further Information...........................................................................................50
Minister of Canadian Heritage
and Status of Women
Ministre du Patrimoine canadien
et de la Condition féminine
Ottawa, Canada K1A 0M5
As a member of the Canadian Heritage Portfolio, Library and Archives Canada (LAC) plays a
vital role in the cultural and civic life of Canadians.
Library and Archives Canada’s overarching objective is to preserve Canada’s documentary
heritage and to make it known and accessible. LAC’s extensive multimedia collections, gathered
over 130 years, form one of Canada's key knowledge resources. It builds on the collections of the
former National Archives and the former National Library. LAC is currently transforming itself
into a prime learning destination, offering Canadians a single window into our unique
documentary heritage and a rich collection of research holdings. LAC will continue to seek ways
to meet the modern accessibility needs of all Canadians.
The Report on Plans and Priorities for 2006–2007 details Library and Archives Canada’s vision
and goals for the year. It demonstrates the important role LAC plays with other members of the
Canadian Heritage Portfolio to ensure the development and promotion of Canadian culture,
heritage and inclusion.
Beverley J. Oda
Report on Plans and Priorities 2006 -2007
page 5
Message from the Librarian and Archivist of Canada
Library and Archives Canada (LAC) was created in 2004 as Canada’s newest knowledge
institution. Our 2006-2007 Report on Plans and Priorities (RPP) sets out our agenda for the
second year of a three-year plan to establish a single organization that will respond to the needs
of Canada as a successful knowledge society – a year of moving to the integration of new
approaches and new tools throughout our operations. As we progress, LAC’s clients will benefit
from our transformation through the utilization of new client oriented systems, streamlined work
processes, access to integrated and planned models for the preservation of our entire collection
and integrated reference and consultation areas.
At the same time, we are determined to become a truly digital institution. That commitment will
drive our work with partners on a Canadian Digital Information Strategy to support the
management, preservation and access to digital information. Our actions will enable us to
maintain and preserve Canada’s digital information, such as websites, just as we already do with
items such as books, documents and maps. They will be reinforced by our new legislated
responsibility for the legal deposit of electronic publications. These actions will both make more
digital content available for Canadians and preserve access to digital content into the future.
Another key objective is to work with partners to address the Government of Canada’s
information management (IM) challenges. The goal is already clear: the right information,
coherent and current, at the right time, at the right place, in the right format to enable decisionmaking, quality service delivery and to support transparent, accountable, effective and efficient
government. To reach that goal, we will continue to champion the pivotal role of IM in meeting
government outcomes and continuous improvement. We will continue to work with federal
departments and agencies to provide tools, advice and guidance that will improve management of
information, with a focus on supporting implementation of the electronic record as the preferred
record of business, and to improve access by federal public servants to published information. In
addition, we will take action within our existing responsibilities for directing the disposition
process for records of federal institutions to ensure transfer of the archival record to LAC.
Library and Archives Canada has a compelling vision of what we can achieve for Canada.
During 2006-2007, a resource review will help us assess existing resources in line with our legal
mandate, our priorities and identified gaps. A key element of this will be an assessment of our
long-term infrastructure capacity to ensure that one of the most valuable assets of the Canadian
people – our collection – is safeguarded and remains accessible for future generations.
Report on Plans and Priorities 2006 -2007
page 7
Together, the many actions set out in this RPP are part of a larger strategy of transformation that
will continue to position our organization to become a prime learning destination, an institution
with national presence and greater capacity to serve Canadians of all ages, cultures and regions,
and a lead institution in information management within the Government of Canada.
Ian E. Wilson
Library and Archives Canada
page 8
Management Representation Statement
I submit for tabling in Parliament, the 2006-2007 Report on Plans and Priorities (RPP) for
Library and Archives Canada
This document has been prepared based on the reporting principles contained in the Guide to the
Preparation of 2006-2007 Part III of the Estimates: Report on Plans and Priorities.
ƒ It adheres to the specific reporting requirements outlined in the Treasury Board
Secretariat guidance;
ƒ It is based on the 2007-2008 Program Activity Architecture approved by Treasury
Board;
ƒ It provides a basis of accountability for the results achieved with the resources and
authorities entrusted to it; and
ƒ It reports finances based on approved planned spending numbers from the Treasury
Board Secretariat.
Ian E. Wilson
Librarian and Archivist of Canada
Report on Plans and Priorities 2006 -2007
page 9
Mandate of Library and Archives Canada
The preamble of our enabling legislation, the Library and Archives of Canada Act, states that the
mandate of Library and Archives Canada is:
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to preserve the documentary heritage of Canada for the benefit of present and future
generations;
to serve as a source of enduring knowledge accessible to all, contributing to the cultural,
social and economic advancement of Canada as a free and democratic society;
to facilitate in Canada cooperation among the communities involved in the acquisition,
preservation and diffusion of knowledge; and
to serve as the continuing memory of the Government of Canada and its institutions.
The Library and Archives of Canada Act introduced a new legal concept “documentary
heritage”, which includes publications and records in all media related to Canada. The Act
strengthens the mandate of the institution to preserve this documentary heritage by providing for
electronic publications and future new media to be included in legal deposit, for archiving Web
sites of interest to Canada, and for the transfer of any government records deemed to be at risk.
The legislation also provides an explicit mandate to make Canada’s documentary heritage known
and understood by Canadians and those interested in Canada.
The financial and human resources of Library and Archives Canada are presented below and the
next section shows some of the extent of our collection.
Financial Resources
($ thousands)
(Total Main Estimates)
2006-2007
2007-2008
2008-2009
$109,071
$103,799
$100,276
2006-2007
2007-2008
2008-2009
1,165 FTEs
1,164 FTEs
1,164 FTEs
Human Resources
Library and Archives Canada
page 10
Changes from Previous Reports on Plans and Priorities
The three strategic outcomes and nine activities in our previous reports on plans and priorities
were based on the organizational structure resulting from the amalgamation of the National
Library of Canada and National Archives of Canada in forming the new Library and Archives
Canada. While this approach reflects our internal organization, our experience has suggested that
we can report more meaningfully to Parliament and Canadians with a single strategic outcome
and three activities.
Beginning with this Report on Plans and Priorities, we have substantially reduced the number of
reportable projects and tasks that we previously called priorities, but which were actually lowerlevel activities. By focusing on our three main activities, this report gives Canadians a clearer
picture of what Library and Archives Canada seeks to achieve.
Program Activity Architecture 2006
Strategic
Outcome
Activities
1.0 Current and future generations of Canadians
have access to their documentary heritage
1.1
Managing the
disposition of the
Government of
Canada records of
continuing value
1.2
Managing the
documentary
heritage of interest
to Canada
1.3
Making the
documentary
heritage known and
accessible for use
Report on Plans and Priorities 2006 -2007
page 11
Library and Archives Canada
Program Activity Architecture Crosswalk
New statements
Strategic Object
1.0 Current and future generations of
Canadians have access to their
documentary heritage
Program Activities
1.1 Managing the disposition of the
Government of Canada records of
continuing value
Previous statements
1) Canada's documentary heritage is
safeguarded and organized for current and
future generations
2) Canada's documentary heritage is
known, accessible and used
3) Information and knowledge are
effectively managed within the
Government of Canada
3.1 Information Management Strategies
3.2 Operational Solutions
3.3 Services
1.2 Managing the documentary heritage of
interest to Canada
1.1 Development of Collection
1.2 Description of Collection
1.3 Care of Collection
1.3 Making the documentary heritage
known and accessible for use
2.1 Services
2.2 Programs
2.3 Portrait Gallery of Canada
Library and Archives Canada
page 12
Planning Overview
Planning Overview
Parliament created Library and Archives Canada in 2004 recognizing that knowledge and
Canada’s documentary heritage take many forms today and that a new kind of knowledge
institution was necessary to reach the goals set out in the Library and Archives of Canada Act.
The Government of Canada followed that legislative achievement with temporary funding
(ending in 2005-2006) to support the initial stage of the transformation to create the kind of
organization that Parliament intended. This is taking place in an increasingly digital information
environment, in which we face the need to acquire, preserve, describe and manage electronic
materials created in many different formats, requiring us to maintain many different kinds of
technology. At the same time, we have identified some important challenges that we must
address to deliver the results set out in this plan, achieve our mandate and respond to issues in
current operations.
Complete our transformation process
The end of our special transformation funding in March 2006 sets the stage for implementation
within our ongoing operations. At this stage, implementation will be driven by visible and
hands-on leadership from managers and senior management.
Focus on our users
We will need to draw on the results of consultations on our new directions. Our stakeholders told
us that we must work collaboratively to achieve our mandate, be more strategic in our programs
and in fulfilling our national role, be more proactive in preserving Canada’s documentary
heritage and be more creative in delivery. An Ipsos-Reid poll determined that 28% of Canadians
have heard of Library and Archives Canada, which gives us a baseline to work from, especially
as 95% of Canadians felt it was important to preserve our documentary heritage for now and for
future generations.
Towards a Canadian digital information strategy
Managing digital information poses one of the most pressing collective challenges faced by LAC
and our partners and stakeholders, generating significant issues pertaining to production,
collection, preservation and access. As a step toward assuming national leadership in this area,
LAC convened an exploratory meeting of some 52 Canadian organizations in October 2005 to
consider whether Canada would benefit from a national digital information strategy.
Unanimously agreeing on the need for such a strategy, the group asked Library and Archives
Canada to take the lead. Participants were clear that a strategy must address making more digital
content available for Canadians (through digitization and increased “born digital” production)
and preserving access to digital content into the future. LAC plans to convene issue-based
discussions across the country in the spring of 2006, culminating in a national symposium in the
fall, to achieve broad consensus on the scope and parameters of a national digital information
strategy.
Library and Archives Canada
page 14
Facilitate the management of government information
We share responsibility with the Treasury Board Secretariat/Chief Information Officer Branch
and with Public Works and Government Services Canada for leading an Information
Management (IM) program within the Government of Canada. As this program evolves, it will
have to help to ensure that information is understood and embraced as a critical asset and enabler
of government business and service to Canadians and lead to enterprise-wide systems to facilitate
the management of information. A particularly critical challenge will be to implement systems to
manage the growth of electronic information (e.g., data, documents and publications).
Advance our long-term accommodation infrastructure strategy
Even with significant progress in the last year, our accommodation infrastructure capacity is still
insufficient to deal with a constantly-growing collection. We are reaching our capacity to accept
new acquisitions in certain areas (e.g., textual government records) and many of our buildings do
not meet standards for preserving our documents.
Manage risk for effective stewardship of our collection
While risk management applies to all areas of decision-making, it holds particular importance to
Library and Archives Canada’s documentary heritage collection. We have stewardship
responsibility for the largest, complex, most valuable, unique and in some cases most fragile
information assets within the federal government. LAC’s collection is one of the richest cultural
collections in the country. While this has always been a core part of our mandate, the rapidly
changing environment demands critical investments to acquire and manage the explosion of
electronic resources such as electronic records, books, audiovisual resources and other digital
materials.
Enhance our information technology (IT) infrastructure
IT is a critical enabler for Library and Archives Canada. We require a secure and reliable IT
infrastructure with sufficient capacity to keep pace with the needs and expectations of our clients.
This infrastructure must be designed to provide the flexibility and scalability to handle the
increased complexity of collection information and to continue the trend towards digital access.
Secure sustainable human and financial resources
We are developing a sustainability strategy for our human and financial resources, by starting
with a review of available resources. It will identify opportunities and funding gaps, given our
mandate and responsibilities that we will be able to pursue with our partners. We already
anticipate challenges in terms of information technology, the growth of our collection,
infrastructure and the management of government information. We also know that we need
strategic human resource planning to ensure that our staff continues to be able to serve Canadians
well.
Report on Plans and Priorities 2006 -2007
page 15
Be prepared to respond to new government initiatives
The government may undertake new initiatives that will have implications for LAC. In
particular, the emphasis on enhanced accountability in government is likely to underline the
importance of improved information management and our responsibility for maintaining
government records that are no longer needed for current operations. We will have to find
resources or strategies to address expanded workloads if the scope of Access to Information
legislation is expanded to Crown corporations and other organizations or if commitments to
resolve Indian Residential School claims involve increased demands on LAC resources.
Plan for Human Resource Needs
LAC recognizes important human resource issues. Many of our employees fill highlyspecialized roles that draw on a combination of education and experience. In many cases, the
demographics of our workforce indicate that we will need to prepare for the coming retirements
of many of these employees. We are developing a succession plan for the organization that we
expect to implement and monitor to ensure that we continue to have skilled people to carry out
our responsibilities.
Library and Archives Canada
page 16
Summary of Priorities
Summary of Priorities of Library and Archives Canada
The following chart lists the priorities of Library and Archives Canada for the next three years.
They do not represent every initiative in the organization, but are strategic issues that are vital to
accomplishing our strategic outcomes and fulfilling our mandate.
The Management Board of Library and Archives Canada will closely monitor actions under these
priorities, recognizing that success depends upon our capacity to innovate to meet Canadians’
information needs, to implement a robust information technology architecture and systems, and
our long-term accommodation infrastructure strategy. Our capacity to deliver on our mandate
will also be largely dependant on the strength of our human, financial and technical resources.
Successful achievement of our priorities will enable us to make a difference in the lives of
Canadians, who continue to have growing appetites for learning, knowing, understanding and
appreciating more about their country, their society, their families and themselves.
As requested by the Treasury Board Secretariat, the priorities are categorized as “New”
(introduced for this part of the planning period); or “Ongoing” (no end date); or “Previously
Committed” (with an established end date). More detail on these priorities can be found in the
following section.
Priorities 2006-2007 to 2008-2009
Strategic Outcome: Current and future generations of Canadians have access to their
documentary heritage
Program Activity # 1 – Managing the disposition of corporate and historical
records of the Government of Canada
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Category
We will provide advice to enable a business-based approach to information
management across federal government departments and agencies, through sound
recordkeeping by:
New
a. Promoting the roles of IM and recordkeeping as essential to the success of the
continuous improvement agenda of the Government of Canada , and
collaborating with government departments and agencies to establish a
government-wide recordkeeping infrastructure linked to government’s business
objectives and accountabilities
We will contribute to improving the use and management of information throughout
their life cycle by:
a. Establishing a strategy to ensure that electronic records are effectively managed Previously
throughout their life cycle and ensuring that electronic systems and electronic Committed
recordkeeping are the Government of Canada’s preferred means of creating,
using and managing records.
b. Completing a functional and business activity-based classification scheme for
New
government’s business records and developing recordkeeping metadata.
Library and Archives Canada
page 18
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Priorities 2006-2007 to 2008-2009
We will provide valued, cost-effective information management “and
recordkeeping” services to the Government of Canada by
a. Developing a new model for storing records of business value to the
Government of Canada in all media.
b. Developing and implementing the initial phase of a strategy to increase the
capacity of federal libraries to provide high-quality information services.
Program Activity # 2 – Managing the documentary heritage of interest to Canada
We will ensure that Canada’s documentary heritage is acquired and preserved by:
a. Developing an acquisition strategy in the context of collaborative partnerships
with other institutions across Canada.
b. Extending legal deposit to electronic publications and maps.
c. Addressing the challenges of acquiring, managing and preserving digital
collections.
d. Archiving Web sites of interest to Canada.*
e. Addressing the Auditor General of Canada’s recommendations for protecting
government records of archival and historical value.
f. Working with others toward a national strategy for digital information
production, preservation and access.
We will enhance the management and delivery of content from our collection by:
a. Developing a framework for using metadata, elements of descriptive
information about archival and bibliographic resources, as a new approach for
enhanced user access to our collection.
b. Designing and implementing the next generation system called AMICAN that
will provide a single point of access to the holdings of LAC.
We will address the Auditor General of Canada’s recommendations for the care of
Canada’s documentary heritage collection by:
a. Developing strategies and a collection management framework, implementing
mechanisms to obtain comprehensive information on the nature and condition
of the collection, and beginning to develop a risk management framework.
Program Activity # 3 – Making the documentary heritage known and accessible
for use
We will improve service to Canadians by:
a. Re-designing client services, strengthening service performance measurement,
and providing seamless, efficient and multi-channel access to Canada’s
documentary heritage collection.
b. Improving processes for providing access to government records.
We will enhance Canadians’ knowledge and understanding of their documentary
heritage by:
a. Delivering innovative programming to meet the diverse information needs of
Canadians across the country
b. Assisting in the development of Canada’s archival system through a transfer
payment program
Previously
Committed
Category
New /
Ongoing
Ongoing /
Previously
Committed
* updated
from 20052006
New
Previously
Committed
* updated
from 20052006
New /
Ongoing
Category
Previously
committed
Previously
Committed
New
Report on Plans and Priorities 2006 -2007
page 19
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Priorities 2006-2007 to 2008-2009
We will develop and implement programs of the Portrait Gallery of Canada to
enhance the display of the collection by:
a. Maintaining and enhancing the Gallery’s awareness activities and collection
development, and its web presence on LAC’s Web site.
b. Developing needed program supports, such as education and visitor services.
Library and Archives Canada
page 20
Previously
Committed
New
Details on Priorities by
Program Activity
Details on Library and Archives Canada’s Priorities by
Program Activity
Program Activity # 1
Managing the disposition of the
Government of Canada
Records of continuing value
Description of Program Activity— Through the issuance of Records Disposition Authorities,
the development of record-keeping advice, tools and guidance, and the provision of Federal Records
Centre and Council of Federal Library services for departments of the Government of Canada, LAC
enables and facilitates the management of information within federal agencies and ensures that
government’s archival and historical records are identified and appropriately preserved.
Financial Resources
($ thousands)
(Total Main Estimates)
2006-2007
2007-2008
2008-2009
$12,180
$11,315
$11,315
Human Resources (FTE = Full Time Equivalent)
2006-2007
2007-2008
2008-2009
167 FTEs
167 FTEs
167 FTEs
LAC is one of the lead federal government agencies for information management and knowledge
management (IM/KM). LAC ensures that its IM/KM programs and practices are aligned with and
support government and department directions, priorities and strategic outcomes. LAC
understands Government of Canada business priorities and positions its IM solutions in this
context.
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We will provide advice to enable a business-based approach to information
management across federal government departments and agencies,
through sound recordkeeping:
LAC will first focus on the development of records management strategies as stated in its Act in
support of the broader management of information directions of the Government of Canada. LAC
Library and Archives Canada
page 22
will advise the Treasury Board Secretariat on the renewal of the Management of Government
Information policy in light of its legislated priorities around good and sound record keeping.
In 2005, the Librarian and Archivist of Canada initiated a study on the current state of IM in
government, through which key leaders agreed that IM is critical to meeting government
outcome commitments and supporting continuous improvement, and that IM needs to be driven
by the business requirements of government, and that the Government requires a shared
Enterprise-wide vision and action plan.
Because of our IM role within government, which builds on the strategic priority established last
year, the following elements were added to reflect the important strategic role that we have
undertaken.
a) Promoting the roles of IM and recordkeeping as essential to the success of the continuous
improvement agenda of the Government of Canada, and collaborating with government
departments and agencies to establish a government-wide recordkeeping infrastructure linked
to government’s business objectives and accountabilities
Deliverables 2006-2007
In collaboration with Treasury Board Secretariat, LAC will organize a Senior Officials’
Round Table, co-chaired by the Associate Secretary of TBS and the Librarian and
Archivist, to improve the management of information in the federal government in
support of decision-making, quality service delivery and transparent, accountable,
effective and efficient government, with a particular focus on the duty to document.
Library and Archives Canada will continue to participate in and support initiatives that
work towards implementing sound information management and in the Government of
Canada.
Intermediate Result 2007-2008 to 2008-2009
Government employees at all levels, both in the IM community and operational program
areas, will have an increased awareness and understanding of the value of IM and as core
disciplines for good governance. The integrity of the Government record will be
improved, leading to more demonstrable accountability of the public service to
Canadians. Ultimately, a more complete and consistent commitment and approach to IM
across federal departments and agencies will enhance the capacity of the government to
serve Canadians and achieve better business results through sound management of its
information assets.
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We will contribute to improving the use and management of information
and records throughout their life cycle:
Our ongoing responsibilities for government information management will include a focus on
two specific areas of activity to address the rising importance of IM in government with actions
in both as set out below, contributing to the achievement of a common set of intermediate results.
Report on Plans and Priorities 2006 -2007
page 23
a) Establishing a strategy to ensure that electronic records are effectively managed throughout
their life cycle and ensuring that electronic systems and electronic recordkeeping are the
Government of Canada’s preferred means of creating, using and managing records.
Deliverables 2006-2007
We will collaborate with other federal institutions to improve the management of
electronic records and publications, and to establish the electronic record as the record of
choice. We will focus on the provision of standardized tools and guidance in the
management of electronic records throughout their life cycle from creation to disposition.
We will develop retention guidelines for common administrative records as well as a
methodology for establishing retention periods for operational records. These guidelines
and methodology will be useful for both paper-based and electronic records systems.
Intermediate Result 2007-2008 to 2008-2009
Electronic formats will be established as the preferred and legal record format of choice
in federal institutions. The Government of Canada will more effectively manage its
electronic records and publications as it implements the Management of Government
Information Policy.
b) Completing a functional and business activity-based classification scheme for government’s
business records and developing recordkeeping metadata.
Deliverables 2006-2007
A function-based classification model will provide for a logical arrangement of all
records documenting the activities of a Government of Canada institution based upon a
structured analysis of its business functions and activities. We will test the methodology,
models and guidance previously developed in operational areas. We will also support the
alignment of the system with other Government of Canada strategic initiatives.
In collaboration with other departments and agencies, we will secure approval for a core
set of records management metadata that will align with other metadata tools and
standards. With Public Works and Government Services Canada, we will further enhance
and deliver a training package for records management metadata, including
communications products and activities to promote awareness and use of the metadata.
Intermediate Result 2007-2008 to 2008-2009
A common function-based classification model will enable consistent description of the
range and hierarchy of government programs, with their accountabilities and links to
strategic outcomes. A set of Government of Canada records management metadata and
the use of the function-based classification system will enable Government of Canada
institutions to be more consistent, effective and timely in identifying, managing and
providing access to their records.
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We will provide valued, cost-effective information management and
recordkeeping services to the Government of Canada:
Library and Archives Canada
page 24
Our ongoing responsibilities for specific government information management services will
focus on two specific areas of activity.
a) Developing a new model for storing records of business value to the Government of Canada
in all media.
In 2005-2006, we began our New Storage Model project. The project goal is to define the
elements of a model to provide secure, accessible and cost-effective storage in appropriate
environmental conditions for Government of Canada records of business value in all media.
Deliverables 2006-2007
We will consult with internal and external stakeholders to finalize the New Storage
Model. We will also develop methodologies to clear backlogs of legacy records in
government departments.
Intermediate Result 2007-2008 to 2008-2009
If and as funding permits, we will be in the implementation phase of the new model.
b) Developing and implementing the initial phase of a strategy to increase the capacity of
federal libraries to provide high-quality information services.
Library and Archives Canada has a legislated role to coordinate the library services of
government institutions, support the development of library and archival communities and
provide leadership and direction for library services of government institutions. Those libraries
are increasingly interested in responding to user demand for electronic information services.
Deliverables 2006-2007
We will work with the Council of Federal Libraries to finalize a strategy to ensure highquality cost-effective library services in the Government of Canada. A key component of
the strategy will be to provide electronic information services to federal employees
wherever they are located using a shared services format.
Intermediate Result 2007-2008 to 2008-2009
Federal libraries will have an expanded capacity to provide high-quality, value-added
services, ensuring efficient Government-wide access to and leveraging of information
resources. This will enhance the government’s capacity to conduct its business and serve
Canadians.
Report on Plans and Priorities 2006 -2007
page 25
Program Activity # 2
Managing the documentary heritage
of interest to Canada
Description of Program Activity— The building of national documentary resource for all
aspects of the study of Canada is fundamental to the mandate of the Library and Archives of
Canada. The Library and Archives collection consists of published and unpublished materials in
a variety of formats acquired through Legal Deposit, Agreements with government institutions
and selected private materials purchased or received by donation. To access the contents of
collections, they must be described. Description can take many forms and provide various layers
of access but is governed by nationally and internationally accepted codes of practice. At the
same time, holdings are also described to meet Canadians' expectations for timely and equitable
access. Once materials enter the LAC collection they are managed to ensure their long-term
preservation and accessibility through policies, procedures and various programs including
storage, conservation, and restoration and copying. To fulfill its role as a permanent repository of
the government records and publications, the Library and Archives enters into agreements with
government institutions to ensure that documents of historical and archival value are eventually
transferred to LAC. LAC also provides advice to assist government institutions in fulfilling their
obligations under Sections 12 and 13 of the Library and Archives of Canada Act.
Financial Resources
($ thousands)
(Total Main Estimates)
2006-2007
2007-2008
2008-2009
$68,068
$62,871
$62,929
Human Resources (FTE = Full Time Equivalent)
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2006-2007
2007-2008
2008-2009
689 FTEs
688 FTEs
688 FTEs
We will ensure that Canada’s documentary heritage is acquired and
preserved:
- Published resources
LAC is constantly building a comprehensive collection of documentary material published in
Canada through the Library and Archives of Canada Act which requires Canadian publishers to
deposit to LAC two copies of everything published in Canada, with some exceptions. This is our
prime method for building our collection in a wide range of formats of print, online and mediabased publishing. Of these two copies, one is for research and loan and one for LAC’s
Preservation Collection of Canadiana. As well, we acquire material published abroad with
Library and Archives Canada
page 26
Canadian content or by Canadian authors, composers or performers. Starting in January 2007,
we hope that Canadian publishers of Internet publications and maps will begin to deposit those
materials under revised regulations. We acquire Canadian materials published before 1953 or
otherwise not subject to legal deposit, and some non-Canadian publications to support
comparative study, by purchase, as gifts, by exchanges with other institutions or through
specialized programs.
- Government records
The archival record of the Government of Canada is critical to the preservation of knowledge
about Canada’s national history and collective memory for the benefit of future generations; to
the capacity of Canadians to hold their government accountable for its decisions and actions; and
to efficient ongoing administration. Federal departments and agencies transfer their records of
historical or archival value to LAC under Sections 12 and 13 of the Library and Archives of
Canada Act, in accordance with Records Disposition Authorities approved by the Librarian and
Archivist of Canada.
- Other Documentary Material
LAC’s documentary heritage collection extends to private records and other documentary
material. This enables us to document Canada from the 16th century to the present, and to reflect
the vast range of activities in Canadian society. It encompasses records on all media – including
moving images and sound, photographs, and art - and in a range of digital formats.
In order to acquire and preserve Canada’s documentary heritage, we will:
a) Develop an acquisition strategy in the context of collaborative partnerships with other
institutions across Canada.
We will continue to build Library and Archives Canada’s national collection, striving to be
comprehensive in published Canadiana and selective in collecting unpublished material of
national significance. Our collection development role will evolve as we work with archives and
libraries, cultural centres, other heritage institutions and communities of creators of Canadian
cultural and documentary resources. We will also work with the Aboriginal and multicultural
communities to increase our emphasis on identifying and acquiring resources produced by these
communities so that Canada’s documentary heritage collection more completely reflects the
diversity of Canada.
Deliverables 2006-2007
We will work with our partners to define a network of responsibilities, allowing us to
more clearly define the scope of our collection and the concept of its national
significance.
Intermediate Result 2007-2008 to 2008-2009
Together with our partners, Library and Archives Canada will develop a strategy for a
national approach to acquisitions. Canadians will have a national collection that reflects
the diversity of Canadian culture and society. Our effort to connect Canadians with their
documentary heritage will extend through all of Canada’s libraries and archives.
Report on Plans and Priorities 2006 -2007
page 27
b) Extend legal deposit to electronic publications and maps.
The Library and Archives of Canada Act requires Canadian publishers to submit copies of their
publications to Library and Archives Canada through “legal deposit.” Under our new legislation,
the legal deposit requirement is being extended to electronic publications and maps in order for
us to build an even more comprehensive collection of Canadian published materials.
Deliverables 2006-2007
We will work through the regulatory process that is required to implement the new
electronic publications and maps legal deposit requirements and will notify publishers of
the change in requirements. Our expectation is that these revised regulations will take
effect on January 1, 2007.
Intermediate Result 2007-2008 to 2008-2009
Our collection of materials published in Canada or published abroad with Canadian
content will be significantly enriched and increasingly comprehensive.
c) Address the challenges of acquiring, managing and preserving digital collections.
Since so much material of importance is now being produced digitally, we will develop and
implement an infrastructure and policy framework for managing and preserving our digital
content. New methodologies, systems, tools, policies and procedures will enable us to streamline
the way we acquire, describe, manage, preserve and provide access to Canada’s digital cultural
heritage.
Deliverables 2006-2007
Following the completion of pilot projects in 2005-2006, Library and Archives Canada
will develop an infrastructure for online processing of electronic archival records and
electronic publications along with metadata for loading into corporate digital and
metadata repositories. We will also better understand the technical infrastructure
processes that we will need to enhance client access to the collection.
Intermediate Result 2007-2008 to 2008-2009
Library and Archives Canada will develop a digital content management system to
facilitate the acquisition, management, preservation and accessibility of our digital
documentary heritage. This new capacity will complement other related acquisition
activities such as the legal deposit of electronic publications and archiving of a sampling
of Web sites of interest to Canada. It will further national and global partnerships to meet
the challenge of providing access to our digital documentary heritage.
d) Archive Web sites of interest to Canada.
This commitment is modified slightly from 2005-2006 commitment which emphasized “putting
in place processes to archive Web sites.” The new commitment underlines our archiving actions
permitted under the Library and Archives of Canada Act provision to “harvest” Web sites with
Canadian content that are accessible to the public. Parliament has recognized that Library and
Archives Canada, like national institutions in other countries, must have the ability to capture and
preserve this important and growing manifestation of Canadian culture.
Library and Archives Canada
page 28
Deliverables 2006-2007
We will have a streamlined process to capture, describe and preserve Web sites of
significance to Canada, so they are available for long-term access by Canadians. As well,
we will put into place the technical infrastructure, guidelines and policy framework for
this activity.
Intermediate Result 2007-2008 to 2008-2009
With enhanced automated tools, a scalable technological infrastructure, appropriate
procedures and policies, we will have the capacity to capture, describe and preserve Web
sites. As a result, Canadians will have a major national resource that reflects the range
and diversity of Canadian content Web sites to support their research and their study of
Canada.
e) Address the Auditor General of Canada’s recommendations for protecting government
records of archival and historical value.
In Chapter 6 of the November 2003 report on the Protection of Cultural Heritage in the Federal
Government, the Auditor General of Canada recommended improvements to protect government
records of archival and historical value.1 Beyond steps we have already taken, the new Library
and Archives Canada Act allows the Librarian and Archivist of Canada to require the transfer of
government records that in his opinion are at risk of serious damage or destruction.
Deliverables 2006-2007
Our modernized Government Records and Disposition Program will continue to improve
the way we acquire records generated by federal institutions and ministers’ offices. We
expect a positive impact as government departments and agencies use our new
customized Records Disposition Authority Control System to access their documentation.
Pilot projects will continue with departments to test a risk-based approach to the
disposition of their legacy business records.
We will establish guidelines to inform federal institutions of their responsibilities for the
safekeeping of records of historical and archival value held in their possession. The
development of a policy infrastructure and communications strategy for dealing with
government records at risk will assure the protection of records of archival and historical
value that have ongoing operational utility to the administration of the federal
government.
Intermediate Result 2007-2008 to 2008-2009
Government departments will have enhanced capacity for early identification of archival
records and the necessary information management tools to appropriately care for those
records until their transfer to LAC to be preserved for current and future generations.
1
(http://www.oag-bvg.gc.ca/domino/reports.nsf/html/20031106ce.html)
Report on Plans and Priorities 2006 -2007
page 29
f) Work with others toward a national strategy for digital information production, preservation
and access.
Digital information poses one of the most pressing collective challenges faced by LAC and our
partners and stakeholders, generating significant issues pertaining to production, collection,
preservation and access. LAC has a national role to foster cohesive policy, coordinated activity,
and best practices in the Canadian digital information environment and will work with others
toward a strategy to meet these objectives.
Deliverables 2006-2007
In the spring 2006, LAC convened four meetings in different parts of Canada on the
themes of digitization on a national scale, optimizing digital content creation, building a
digital preservation infrastructure, and fostering access and use within a rights
framework. A national summit is planned in the Fall 2006. These discussions will lead to
a collaborative, decentralized Canadian digital information strategy, to be prepared in the
2006-2007 time period.
Intermediate Result 2007-2008 to 2008-2009
More coordinated activity addressing the impacts and opportunities of digital information
will build Canada’s capacity to produce high quality digital information resources, to
digitize key parts of its non-digital information riches, and to preserve for future use of
those produced in digital form.
‰
We will enhance the management and delivery of content from our
collection:
The management of Canada’s documentary heritage is a key component of LAC’s ongoing
responsibilities:
- Published resources
We are responsible for cataloguing Canada’s publishing output for use by researchers and
learners, by Canadian and international libraries acquiring these materials, and by Canadian
publishers. Our continuing work to produce national bibliographic descriptions will ensure that
Canada meets its international responsibilities in this area. This includes the provision of
standard numbers (ISBN, ISSN, ISMN) and cataloguing data in advance of publication.
- Documentary material
In the face of the large volume of documentary material created in a wide variety of media of
potential enduring interest to Canadians acquired annually by LAC, our challenge is to ensure
that the collections are described so Canadians have ready access to their documentary heritage,
including the historical record of the activities of their government. Description also attests to
the provenance and the authenticity of the record.
- Descriptive standards
Through participation in and, in some cases, management of various national and international
standards-setting bodies, LAC plays a consistent leadership role in the development, maintenance
Library and Archives Canada
page 30
and interpretation of the standards that underpin access to the documentary heritage of Canada.
These standards will continue to make it easier for Canadians to discover and explore their rich
documentary heritage.
Over the planning period, we will:
a) Develop a framework for using metadata, elements of descriptive information about
archival and bibliographic resources, as a new approach for enhanced user access to our
collection.
Metadata is defined as the structured description of an object or collection of objects. We
produce metadata when we catalogue and describe our collection. As part of the creation of our
new organization, we are developing a comprehensive framework for using metadata. This
framework will guide the transformation of our approaches to description, facilitate integration of
practices, enable us to reduce description backlogs, and make Canada’s documentary heritage
more accessible on the Internet.
Deliverables 2006-2007
We will continue to work for the development of common metadata standards and drive
their useful application within Canada’s information environment. We will continue to
develop methods of using metadata created elsewhere for our own purposes. For
example, we will test a system we have developed to receive publisher-provided metadata
(such as author, title and other descriptive information) with the publishing community
and work on methods to tailor and repackage the information they supply for reuse in a
variety of ways. We will also develop policies, strategies, and methods of description
which will improve access to our collection.
Intermediate Result 2007-2008 to 2008-2009
An improved metadata framework will better enable us to manage, preserve and provide
access to our digital and non-digital collections, as well as to other documentary heritage
resources elsewhere in Canada. It will help the general public to more easily identify,
select and locate documentary heritage materials.
b) Design and implement the next generation system called AMICAN which will provide a
single point of access to the holdings of LAC.
This commitment has been modified slightly from 2005-2006 to add our focus on
implementation.
Deliverables 2006-2007
We will implement AMICAN as a new physical control and circulation system for
archival holdings and published material, including inter-library loan. This will also
allow us to introduce new services for clients through our Web site. Our clients will be
able to search our entire collection through a single interface and get easy access to these
new services. A new Contact Information Management system will position us to
manage all LAC client contact information.
Report on Plans and Priorities 2006 -2007
page 31
Intermediate Result 2007-2008 to 2008-2009
AMICAN will enable us to present library and archival resources as a whole, to better
support and guide acquiring, managing, describing, preserving and interpreting within our
collection. Most importantly, AMICAN will provide Canadians with a single window
access point to Canada’s documentary heritage collection.
‰
We will address the Auditor General of Canada’s recommendations for
the care of Canada’s documentary heritage collection:
Within our ongoing responsibilities for the care of Canada’s documentary heritage, safeguard of
LAC’s collection for current and future generations will enable us to reinforce our unique
national role.
- Collection Management
Our collection management aims to ensure that our collection is safe, secure and well preserved
at all times and in all collection facilities (for example, while materials are consulted by clients,
being copied, are on loan or exhibit or during disaster recovery). As part of this, we track the
status of collection management and any issues affecting it.
- Preservation Treatment
Preventive preservation activities include active programs in treatment, pest management,
containerization, and care and handling. These activities slow down or prevent the deterioration
of documents and repair existing damage.
- Preservation Copying
Preservation copying is the creation of a reproduction of an original from our collection of
Canada’s documentary heritage, so that it can serve as a permanent replacement for an original,
or so that it can be used for service in lieu of rare or vulnerable items.
Chapter 6 of the November 2003 Auditor General’s report on the Protection of Cultural Heritage
in the Federal Government indicated that Canada’s documentary heritage is at risk and among
other things, recommended that Library and Archives Canada implement mechanisms to obtain
comprehensive information on the nature and condition of its published and archival collection.2
It also noted risks to Canada’s published heritage from storage in buildings that fall short of
appropriate standards for temperature, humidity and space. Since then, we have been working to
address these issues.
a) Develop strategies and a collection management framework, implement mechanisms to
obtain comprehensive information on the nature and condition of the collection, and begin to
develop a risk management framework.
Our work to address the Auditor General’s recommendations will lead to specific deliverables in
2006-2007 and the following years.
2
(http://www.oag-bvg.gc.ca/domino/reports.nsf/html/20031106ce.html)
Library and Archives Canada
page 32
Deliverables 2006-2007
We will develop strategies and a collection management framework to arrive at optimum
utilization of our collection space. The relocation of some collections, such as Rare
Books, to better collection storage environments will reduce risk to those collections. We
will also address collection conservation treatment needs and copying activities in order
to prioritize work.
Our work will continue with Treasury Board Secretariat, Public Works and Government
Services Canada and Canadian Heritage on our short-, medium- and long-term
infrastructure strategies to ensure proper housing of our collection.
Intermediate Result 2007-2008 to 2008-2009
We will move collections from sub-standard facilities to a new Interim Collection facility.
This and our collection management framework will maximize use of collection space
with the support of a new AMICAN (described earlier) collection management module to
track collection use, the condition of the collection, holdings maintenance and document
conservation treatment completed, and where and how the collection is housed, enabling
improved decision-making and use of resources.
We are planning the move of the government of Canada’s collection of cellulose-nitrate
based photographs and film to a new preservation facility to ensure continued long-term
access to this valuable component of Canada’s documentary heritage.
In general, our measures will maximize the use of our limited resources for caring for the
collection. We will have a better understanding of what is not getting done and why, with
better accountability to Parliament on how we are caring for Canada’s documentary
heritage.
Report on Plans and Priorities 2006 -2007
page 33
Extent of Library and Archives Canada Collection
Published Heritage
Archival Heritage
Extent
2004-2005
Extent
2003-2004
Access and Service
Collection
9,059,852
items
8,753,950
items
Preservation
Collection
2,550,965
items
Canadian Official
Publications
Collection
Newspaper
Collection
Music Collection
Extent
2004-2005
Extent
2003-2004
Government
Textual
Records
123,509
linear metres
121,264
linear metres
2,459,296
items
Private
Textual
Records
45,837
linear metres1
45,628
linear metres
2,193,506
items
2,160,623
items
Electronic
Records
44.5
terabytes
3.5
terabytes
651,415
items
631,178
items
Maps and
Architectural
Drawings
Maps:
1,792,867
Maps:
1,792,715
Architectural
drawings:
1,143,939
Architectural
drawings:
1,141,899
Film, Sound
and Video
Recordings
Film: 72,939
hours
Sound:
165,389 hours
Video:
131,086 hours
Film: 72,698
hours
Sound:
164,427 hours
565,197
items
547,195
items
Video:
116,123 hours
Rare Book
Collection
102,125
items 1
205,350
items
Documentary
Art
366,440
items
357,130
items
Lowy Collection
(Hebraica and
Judaica)
27,963
items
27,879
items
Photography
24,610,855
images
24,596,937
images
Staff Resource
Centre Collection
35,000
items 2
80,418
items
Philately
1,015,449
items
1,000,893
items
Electronic
Collection
16,035
items
13,384
items
1. In 2003-2004, Literary Manuscripts were included in this figure; they are now included in Archival Heritage,
Private Textual Records
2. Due to the move to Place de la Cité, material was transferred to Published Heritage, Access and Service
Collection. Some duplicates have been forwarded to the Canadian Book Exchange Centre.
Library and Archives Canada
page 34
Program Activity # 3
Making the documentary heritage
known and accessible for use
Description of Program Activity— All materials that become part of the LAC collection
are intended for use by those interested in Canada. LAC provides information and services
including consultation, research and lending, across multiple channels to facilitate access to the
documentary heritage to a wide variety of clients. It also establishes programs, such as the
Portrait Gallery of Canada, and encourages or organizes programs such as exhibitions,
publications and performances, to make known and interpret the documentary heritage. LAC also
provides information resources and standards such as the national catalogue and supports the
infrastructure necessary to ensure its accessibility to those interested in Canada.
Financial Resources
($ thousands)
(Total Main Estimates)
2006-2007
2007-2008
2008-2009
$28,823
$29,613
$26,032
Human Resources (FTE = Full Time Equivalent)
‰
2006-2007
2007-2008
2008-2009
309 FTEs
309 FTEs
309 FTEs
We will improve service to Canadians:
Our commitment to the development and maintenance of our collection is very important and is
matched by our commitment to make that collection known, accessible and used by Canadians.
Ensuring the best possible services with available resources is central to achieving this strategic
outcome with two current activities.
a) Re-designing client services, strengthening service performance measurement, and
providing seamless, efficient, multi-channel access to Canada’s documentary heritage
collection.
Our ongoing commitment to service includes a comprehensive reference program that comprises
full consultation and genealogy services, interlibrary and inter-institutional loans and the
Canadian Book Exchange Centre. Furthermore, we have committed to continuous service
improvement and innovation to make tangible improvements in our service to Canadians of all
ages, cultures and regions.
Report on Plans and Priorities 2006 -2007
page 35
Deliverables 2006-2007
We will be implementing a LAC-wide reference program and expect to launch a single,
uniform search engine interface that will provide Canadians with first-stop access to all of
LAC documentary heritage and resources.
Intermediate Result 2007-2008 to 2008-2009
Through performance measures we will improve our understanding of user needs which
will lead to improved access through many channels (e.g., in-person, through the internet)
to Canada’s documentary heritage collection and client services. All this will be part of a
continuous service improvement approach.
We will enhance our “federated search function”, an online search system that will allow
first stop access to LAC resources, regardless of format (Web pages, files, finding aids,
databases, catalogue records, etc.). We also will move further on automating our present
services and introducing new electronic services.
b) Improving processes for providing access to government records
Our comprehensive reference program is also a gateway for Canadians seeking government
records. We have already made substantial improvements to respond to an Information
Commissioner analysis of our services in this area with more progress planned for 2006-2007
and beyond.
Deliverables 2006-2007
We will implement the recommendations of our internal task force on Access to
Government Information Services. We have reduced the backlog of responses to user
requests for government information received under the Access to Information Act and the
Privacy Act and we will continue to improve the effectiveness and efficiency of our
processes for responding to new requests.
Intermediate Result 2007-2008 to 2008-2009
Our improved processes will enable us to provide timely and effective responses to
requests for government information with better support for clients.
‰
We will enhance Canadians’ knowledge and understanding of their
documentary heritage:
Library and Archives Canada has a mission to make Canada’s documentary heritage known to
Canadians and to anyone with an interest in Canada and to facilitate access to it. This is a
constant focus of effort for us, which includes the support from Canadian Heritage’s Canadian
Culture Online Program (CCOP) as well as collaboration and support for Canada’s library and
archival communities. During this planning period, we see two major areas of attention beyond
our ongoing activity.
Library and Archives Canada
page 36
a) Delivering innovative programming to meet the diverse information needs of Canadians
across the country
We will focus on increasing our capacity to provide interpretive and innovative programs based
on our collection to encourage Canadians to appreciate, learn and share knowledge about
Canada’s documentary heritage.
Deliverables 2006-2007
We will continue to raise the profile of some of our most compelling content by
developing a range of Web content, resources and public programs.
Intermediate Result 2007-2008 to 2008-2009
Library and Archives Canada’s content and collection will become more widely known,
understood, used and valued by Canadians all across the country and by others around the
world. Our location in the National Capital Region will be complemented by efforts to
achieve a national presence, both virtual and physical. Decentralized exhibitions and
cultural programming will be part of our strategy to inform and make our documentary
heritage known to Canadians.
b) Assisting in the development of Canada’s archival system through a transfer payment
program.
Library and Archives Canada shares responsibility for the preservation of unique archival
materials with archival institutions across Canada. We have used grants and contributions
programs to provide support for partner institutions; however a new Treasury Board Transfer
Payment Policy and a new LAC mandate led to a review of this programming and
implementation of changes, which has led to a revision of this element of the priority from 20052006 to focus on that implementation.
Deliverables 2006-2007
LAC will implement the revised program of transfer payments, based on the new policy
framework and drawing on extensive consultations with the Canadian archival
community.
Intermediate Result 2007-2008 to 2008-2009
The new transfer payment program, the National Archival Development Program, will assist
Canadian archival institutions and organizations to build capacity to preserve and improve
access to Canada’s archival records.
‰
We will develop and implement programs of the Portrait Gallery of
Canada to enhance the display of the collection by:
The Portrait Gallery of Canada will focus on two areas both of which will contribute to the
expected intermediate result for this priority.
Report on Plans and Priorities 2006 -2007
page 37
a) Maintaining and enhancing the Gallery’s awareness activities and collection
development, and its presence on LAC’s Web site.
Deliverables 2006-2007
Continued and varied awareness activities and partnerships, as well as further
enhancement of the Portrait Gallery’s web presence will develop increased awareness and
support among Canadians of the Gallery, its programs and services.
Our implementation of the Gallery’s portrait acquisition and conservation strategies will
ensure a broader and more diverse collection is available.
b) Developing needed program supports, such as education and visitor services.
Deliverables 2006-2007
Developing needed support programs, such as education and visitor services, to ensure
public needs and expectations are met..
Intermediate Result 2007-2008 to 2008-2009
The Portrait Gallery of Canada’s collection will be exhibited with a full spectrum of
public programming and interpretive events, based on a 2007-2010 program plan.
Library and Archives Canada
page 38
Other Items of Interest
Other Items of Interest
Library and Archives Canada’s Corporate Management
Our internal strategies to achieve our “Directions for Change” are aligned with the federal
government’s focus on citizens, values, results and responsible spending. Our strategies will
strengthen our capacity to be an organization that is:
‰ strategic and outcome-focused;
‰ empowered by a strong, bilingual and diverse workforce;
‰ open and continuously learning;
‰ technology-enabled;
‰ home to a healthy, accessible and supportive work environment; and
‰ flexible and transparent.
During 2006-2007 we have important corporate management priorities that will support our
overall transformation. Some relate to issues such as management of our infrastructure are
described under our Strategic Outcomes. Those below are also critical to our results.
ƒ
We will complete the integration and redesign of policies and work processes to ensure
optimal effectiveness and efficiency in developing, organizing, preserving and giving access
to the documentary heritage of Canada.
ƒ
We will modernize approaches to increase our capacity to manage human, financial,
information and technology resources effectively, drawing on the results of a review of our
human and financial resources.
ƒ
We will finalize and implement a management curriculum that reflects public service values
and ethics as well as the Public Service Modernization Act, which will support our
modernization efforts and provide the tools necessary to ensure proactive and responsible
leadership for the future.
Library and Archives Canada
page 40
Organization Structure
Librarian and Archivist of Canada
Ian E. Wilson
1
Documentary
Heritage Collection
Ingrid Parent
Assistant Deputy
Minister
2
Programs and
Services
Doug Rimmer
Assistant Deputy
Minister
3
Government
Information
Management Office
Daniel J. Caron
Director General
4
Corporate Management
Daniel J. Caron, Director General
5
Strategic Office
Sean Berrigan, Director General
6
Information Technology Services
Peter Bruce, Chief Technology Officer
7
Communications
Director General
1, 2 and 3 are the operational sectors of Library and Archives Canada. They reflect our legislated mandate and
program activity architecture. Corresponding strategic outcomes are:
1. Canada’s documentary heritage is safeguarded and organized for current and future generations.
2. Canada’s documentary heritage is known, accessible and used.
3. Information and knowledge are effectively managed within the Government of Canada.
4, 5, 6 and 7 are enabling functions to foster corporate coordination and ensure that we work across the
organizational structure.
Report on Plans and Priorities 2006 -2007
page 41
Planned Spending Trends
Planned Spending Trends
Planned spending decreases over the three year planning period due to sunsetting capital project initiatives
including the Portrait Gallery of Canada and the construction of an Interim Collections Facility in
Gatineau, Quebec. Overall, salary related expenditures account for approximately 67% of planned
spending, other operating and capital account for 31% of planned spending and transfer payments account
for 2% of planned spending.
Financial Information
Table 1: Library and Archives Canada Planned Spending and Full Time
Equivalents
($ thousands)
Forecast
Planned
Planned
Planned
Spending Spending Spending Spending
2005-2006 2006-2007 2007-2008 2008-2009
Managing the Disposition of the Government of
Canada Records of Continuing Value
11,289
12,180
11,315
11,315
Managing the Documentary Heritage of Interest to
Canada
61,004
68,068
62,871
62,929
Making the Documentary Heritage Known and
Accessible for Use
21,051
29,373
30,163
26,582
Budgetary Main Estimates (gross)
93,344
109,621
104,349
100,826
-
-
-
-
450
550
550
550
92,894
109,071
103,799
100,276
Non-Budgetary Main Estimates (gross)
Less: Respendable revenues
Total Main Estimates
Adjustments:
Collective agreements
4,837
Supplementary Estimates:
Carry Forward
4,156
-
-
-
Accommodation of Library and Archives Canada
Headquarters at Place de la Cité
3,500
-
-
-
Renovation, expansion and refitting of 100
Wellington Street, Ottawa, ON to accommodate
the Portrait Gallery of Canada
1,895
-
-
-
Initiative to support the implementation of a
common electronic infrastructure and multichannel service delivery strategy (Government
On-line)
1,089
-
-
-
Library and Archives Canada
page 44
Table 1: Library and Archives Canada Planned Spending and Full Time
Equivalents (cont’d)
Forecast
Planned
Planned
Planned
Spending Spending Spending Spending
2005-2006 2006-2007 2007-2008 2008-2009
($ thousands)
Renovation of 555 boulevard des Enterprises,
Gatineau to fit up an Interim Collection Facility
Public Service Modernization Act (PSMA)
Frozen Allotment
1
Canadian Culture On-line Program
673
-
-
-
75
-
-
-
(735)
(1,235)
(625)
(625)
4,140
Canada Music Fund Program
360
Dictionary of Canadian Biography
400
-
-
-
-
23,742
9,471
4,055
20,390
22,507
8,846
3,430
113,284
131,578
112,645
103,706
34
38
38
38
42,594
43,627
44,214
45,379
155,844
175,243
156,897
149,123
1,145
1,165
1,164
1,164
Planned Initiatives
Total Adjustments
Total Planned Spending
Less: Non-respendable revenues
Plus: Cost of services received without charge
Net cost of Program
Full Time Equivalents
1
Includes TB decision number 832438 and 832520 creating a frozen allotment in 2005-2006
($110k), 2006-2007 ($610k) for planned spending reduction due to procurement savings
resulting from the 2005 Budget announcement; future year amounts to be determined.
Report on Plans and Priorities 2006 -2007
page 45
Table 2: Program by Activity
2006-2007
Program
Activity
Managing the
Disposition of
the
Government
of Canada
Records of
Continuing
Value
Managing the
Documentary
Heritage of
Interest to
Canada
Making the
Documentary
Heritage
Known and
Accessible for
Use
Total
Budgetary
Operating
Grants
and
Contributions
Gross
Revenue
Net
Total
Main
Estimates
Adjustments
(planned
spending not
in Main
Estimates)
Total
Planned
Spending
12,180
-
12,180
-
12,180
12,180
2,504
14,684
68,068
-
68,068
-
68,068
68,068
19,262
87,330
27,597
107,845
1,776
1,776
29,373
109,621
550
550
28,823
109,071
28,823
109,071
741
22,507
29,564
131,578
Library and Archives Canada
page 46
Table 3: Voted and Statutory Items listed in Main Estimates
($ thousands)
2006-2007
Vote or
Statutory
Item
Truncated Vote or Statutory Wording
Current
Main Estimates
Previous
Main Estimates
50
Program expenditures
97,430
81,608
(S)
Contributions to employee benefit plans
11,641
11,286
109,071
92,894
Total Agency
Table 4: Library and Archives Canada Services Received without Charge
($ thousands)
2006-2007
Accommodation provided by Public Works and Government Services Canada
(PWGSC)
38,960
Contributions covering employer’s share of employees’ insurance premiums
and expenditures paid by Treasury Board Secretariat (excluding revolving
funds)
4,595
Worker’s compensation coverage provided by Social Development Canada
60
Salary and associated expenditures of legal services provided by Justice Canada
12
2006-2007 Services received without charge
43,627
Report on Plans and Priorities 2006 -2007
page 47
Table 5: Sources of Respendable and Non-Respendable Revenues
Respendable Revenues
Forecast
Revenue
2005-2006
($ thousands)
Planned
Revenue
2006-2007
Planned
Revenue
2007-2008
Planned
Revenue
2008-2009
Services
Services Fees
450
550
550
550
Total Respendable revenues
450
550
550
550
Planned
Revenue
2007-2008
Planned
Revenue
2008-2009
Non-Respendable Revenues
($ thousands)
Forecast
Revenue
2005-2006
Planned
Revenue
2006-2007
Parking revenues
34
38
38
38
Total Non-respendable revenues
34
38
38
38
484
588
588
588
Total Respendable and Non-respendable
revenues
Library and Archives Canada
page 48
Table 6: 2006-2007 Resource Requirement by Sector
(in $ 000’s)
Managing the
Disposition of the
Government of Canada
Records of Continuing
Value
Managing the
Documentary
Heritage of Interest
to Canada
Making the
Documentary
Heritage Known
and Accessible for
Use
Total Main
Estimates
37,162
Documentary Heritage Collection
Programs & Services
37,162
17,308
17,308
371
2,066
2,424
4,861
Information technology Services
1,124
8,809
3,622
13,555
Corporate Management
2,712
15,142
4,962
22,816
Government Records
7,684
3,271
289
1,618
507
12,180
68,068
28,823
Strategic Office
Communications
Total
10,955
Report on Plans and Priorities 2006 -2007
page 49
2,414
109,071
Legislation Administered by the Librarian and Archivist of
Canada
The Librarian and Archivist of Canada has sole responsibility for the Library and Archives of
Canada Act, Statutes of Canada, 2004, c.11. He shares responsibility for the Access to
Information Act, R.S.C., 1985, c. A-1, and the Privacy Act, R.S.C., 1985, c. P-21.
Contacts for Further Information:
Library and Archives Canada
550 Place de la Cité Boulevard
Gatineau, Québec
K1A 0N4
General Information: (613) 996-5155
Toll free number in Canada and the U.S.: 1-866-578-7777
TTY: (613) 992-6969 or 1-866-299-1699 (toll free in Canada)
This report can be found in electronic format at http://www.collectionscanada.ca
For more information about the contents of this document, contact:
Sean Berrigan, Director General
Strategic Office
Tel: (819) 934-5858
Fax: (819) 934-5839
E-mail: sean.berrigan@lac-bac.gc.ca
Library and Archives Canada
page 50