REQUEST FOR QUOTATION
DATE: 05/16/2016
TO BE CONSIDERED, YOUR QUOTATION MUST BE
RECEIVED BY EMAIL AT: 3:00 p.m., Friday, May 20, 2016
IF FURTHER INFORMATION IS REQUIRED
PLEASE CONTACT: Michael Wegmann
(916) 734-4364, fax (916) 734-7791
RETURN ONE (1) COPY VIA EMAIL TO:
mwegmann@ucdavis.edu
Please quote your lowest price for the material, and/or services, to be delivered, as specified below. Any deviation from the specifications must
be identified and fully described. The right is reserved to accept or reject quotations on each item separately, or as a whole, and to waive any
irregularities in the quotation. If unable to quote, please return this form so marked.
REQUEST FOR QUOTATION
TO PROVIDE
Backup Server Hardware (IBM)
TO UNIVERSITY OF CALIFORNIA, DAVIS HEALTH SYSTEM
RFQ # 16-623560-MW
DUE DATE: May 20, 2016 BY 3:00 P.M. PT
EQUAL OPPORTUNITY: As a supplier of goods or services to the University of California, I/we certify that I/we shall not maintain or provide
racially segregated facilities for employees at any establishment under my/our control. I/we agree to adhere to the requirements set forth in
Executive Orders 11246 and 11375, and with respect to activities occurring in the State of California, to the California Fair Employment and
Housing Act (Government Code section 12900 et seq.). Expressly, I/we shall not discriminate against any employee or applicant for employment
because of race, color, religion, sex, national origin, ancestry, medical condition (as defined by California Code section 12925(f)), marital status,
age, physical and mental handicap in regard to any position for which the employee or applicant for employment is qualified, or because he or she
is a disabled veteran or veteran of the Vietnam era. I/we shall communicate this policy in English to all persons concerned with the company,
with outside recruiting services, and the minority community at large. Upon request, I/we shall provide the University a breakdown of my/our
total labor force by groups, specifying the above characteristics within job categories, and shall discuss with the University my/our policies and
practices relating to my/our Equal Opportunity Program.
____________
DATE
______________________________
TELEPHONE NO. (including area code)
________________________________________________
SIGNATURE OF AUTHORIZED REPRESENTATIVE
Page 1 of 5
RFQ #16-623560-MW
REQUIREMENTS:
Must be a Certified Premier IBM Reseller.
Please fill in the attached excel spreadsheet (IBM equipment price sheet.xlsx) completely in
each tab “System 1-Quincy WA, System 2-Sacramento CA, System 3-Sacramento CA, Add-on
to System 0000A7DC7, and Add-on to System 0000AA5F7”. Fill in completely each tab for
each line item in columns J,K, and L. In addition, Totals in the rows provided in each tab. Each
tab will include shipping and handling charges and activation charges that must be filled in
completely.
Each System’s hardware must be delivered on or before June 20, 2016 at the destination listed
in the spreadsheet.
System’s 1 and 2 will be UCDMC installed. System 3 will be Vendor installed. No installation is
required for the add on systems.
All equipment must be factory new IBM equipment.
If software is included separately from hardware, this to be downloaded and is sales tax exempt
as follows:
In support of the California Sales and Use tax exempt status of electronically downloaded
software allowed under California Regulation 1502(f)(1)(D), vendor invoices for all purchases
made under this agreement must accurately reflect that distribution is solely via electronic
download and that no tangible media or documentation will be shipped or received by the
University of California.
SPECIFY ALL ITEMS SUBJECT TO SALES TAX. IF SOFTWARE IS DELIVERABLE
ELECTRONICALLY, IT IS NOT SUBJECT TO SALES TAX.
Page 2 of 5
ELECTRICAL REQUIREMENTS
1.
The successful bidder shall furnish upon delivery of each equipment item, a
minimum of two (2) operator manuals.
2.
All portable equipment designed for 110-120 volt, 60 hz electrical service shall be
supplied with a three-wire grounded power cord. The chassis of each equipment
item and all exposed metal surfaces that could become energized shall be
connected to the grounding prong of the attached plug by a resistance of not
more than 0.15 ohms.
3.
Bidder certifies that the equipment item/system is suitable for hospital use and
has been so designed that internal components are protected against spilled
liquids and mechanical abuse, and that external surfaces will not be damaged by
normal cleaning procedures using nonflammable cleaning agents normally found
in the hospital environment.
4.
Bidder certifies that electrical current leakage of the equipment herein offered
complies with Chapter 1, Division 5, Title 22 of the California Administrative Code
and AAMI/ANSI safe current limits for electronmedical apparatus (AAMI/ANSI SCL
12/78).
5.
A description of the available operator training and repair technician training for
each equipment item/system shall accompany the bid quotation.
6.
Does this equipment item meet UL 61010 standards?
7.
Vendor guarantees that all electronic equipment and/or computer equipment or
any other type of equipment with a built-in clock or timer is YEAR 2000 compliant.
8.
Unless otherwise specified on this bid, complete payment cannot be made until all
items listed (including service manuals) have been delivered and accepted (i.e.,
tested for satisfactory performance and electrical safety).
9.
Acceptance (installation coordination, equipment testing, new equipment
documentation, warranty start date and payment recommendation) will be
coordinated by the Information Services Department.
YES
NO
The right is reserved by the Medical Center to cancel any purchase order which results from
your offer, at any time, for cause, at the option of and without penalty to the University.
Page 3 of 5
BID REQUIREMENTS
1.
University of California Terms and Conditions of Purchase revised 02/23/16, Attachment
1, will apply to this purchase.
2.
This RFQ form must be signed on page 1 with completed attached spreadsheet
(IBM equipment price sheet.xlsx) and returned to be valid.
3.
Bidders are advised that exceptions to University specified contract conditions and/or
University standard terms and conditions for purchase/services as referenced herein and
attached, are not invited and may result in disqualification of the bidder.
4.
Please respond to this request even if a "no bid" is submitted.
5.
Responding bidders are required to submit quotation response via e-mail to:
mwegmann@ucdavis.edu.
6.
In order for your quotation to be considered, your response to this request must be on
this form with supporting information as indicated.
7.
Unless otherwise stated, your bid quotation will be firm for 30 days from the date of bid
closing.
8.
Any deviation from the specifications must be identified and fully described. The right is
reserved to accept or reject quotations on each item separately, or as a whole, and to
waive any irregularities in the quotation.
9.
The University reserves the right to split award or award “all or none.”
10.
Piggyback: The University of California Davis Health System (UCDHS) grants other
University of California (UC) entities the right to acquire the properties and/or services
from a resulting contract based on this competitively bid Request for Proposal (RFP). By
submitting an RFP that results in a contract, the Contractor agrees to make the same bid
terms and price, exclusive of freight and transportation fees, available to other University
of California entities. UCDHS will not be responsible for any problems, which may arise
between UC entities and the Contractor as a result of any sales and/or purchases made.
WARRANTY AND OTHER REQUIRED INFORMATION
1. Please indicate the nature and length of your equipment warranty; specify for:
a.
b.
c.
2.
Parts:
Labor:
Shipping charge responsibility for warranty returns:
Product Liability: Vendor shall fully indemnify, defend, and hold harmless the University
from and against any and all claim, action, and liability, for injury, death, and property
damage, arising out of the dispensing or use of any of Vendor's product provided under
authorized Medical Center orders. In addition to the liability imposed by law on the
Vendor for damage or injury (including death) to persons or property by reason of the
negligence, willful acts or omissions, or strict liability of the Vendor or his agents, which
liability is not impaired or otherwise affected hereby, the Vendor hereby assumes liability
Page 4 of 5
for and agrees to hold the University harmless and indemnify it from every expense,
liability or payment by reason of any damage or injury (including death) to persons or
property suffered or claimed to have been suffered through any act or omission of the
Vendor.
The Medical Center agrees to provide Vendor with prompt notice of any such claims and
to permit Vendor to defend any claim or suit, and that it will cooperate fully in such
defense.
3.
The Vendor warrants and represents that the equipment, when delivered, shall conform
to all applicable standards and requirements of the California Occupational Safety and
Health Act.
4.
Bidder certifies that service is presently located at the address shown below and certifies
that response to a service request will be within
hours after initial contact by
UCDMC personnel for the duration of the warranty period.
a.
b.
c.
5.
Name of service company:
Address:
Telephone:
Please complete the information requested below:
a.
b.
c.
d.
Contact Person:
Company Name:
Address:
Telephone Number:
DELIVERY
1.
Delivery will be made in _____ days after receipt of order.
2.
Please specify shipper:
Page 5 of 5
Attachment 1
Terms and Conditions of Purchase
Page 1 of 9
Revised 2/23/16
Page 2 of 9
Revised 2/23/16
Page 3 of 9
Revised 2/23/16
Page 4 of 9
Revised 2/23/16
Page 5 of 9
Revised 2/23/16
Page 6 of 9
Revised 2/23/16
Page 7 of 9
Revised 2/23/16
Page 8 of 9
Revised 2/23/16
Page 9 of 9
Revised 2/23/16