Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization:
Oregon Department of Forestry
Phone:
FAX:
541-935-2283
Email:
541-935-0731
Dspiesscha@odf.state.or.us
Address (Street or P. O. Box, City, State, Zip):
2600 State Street, Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Craig Mackey, Forest Unit Supervisor
Organization/Jurisdiction:
Oregon Department of Forestry/Western Lane District
Phone:
541-935-2283
FAX:
Email:
541-935-0731
cmackey@odf.state.or.us
Project Information
Project Title:
Reducing the risk of fire in the WUI within the Western Lane District
Project Start:
Project End:
July 1, 2002
June 30, 2004
Federal Funding Request:
Total Project Funding:
$282,508.00
$307,415.00
Are you submitting multiple projects? If so, please explain and prioritize:
This is one project which involves two project types
Brief Project Description:
Implement a program which will reduce the risk of fire affecting 10 high risk area communities
within the district. To accomplish this the initial process would involve educating the public and
communities to raise awareness in reducing /mitigating the risk of fire. An intense information
campaign will be used to initiate this process utilizing a variety of media, the FIREWISE program
and requiring the cooperation of various local fire departments, the Bureau of Land Management
and the U.S. Forest Service. The results of this campaign will generate a labor intensive response
to provide technical assistance, educational programs and fuels treatment projects. The net result
will be an increased awareness of the impact of fire in the WUI, behavorial changes to reduce the
cause(s) of fire and reducing/eliminating hazardous fuels surrounding homeowners' properties.
Project Location:
Western Lane Distict
County:
Congressional District:
Lane
4th (DeFazio)
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1)
Wildland Urban Interface Fuels Project
(2)
Wildland Urban Interface Education and Prevention
Project
(3)
(4)
Community Planning for Fire Protection Project
Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 partners





project income
project time frames
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
Western Lane District is in a unique situation whereas our eastern boundary adjoins the second
largest city in Oregon. As you head west our district transforms from the Willamette Valley to the foothills to
the Coast Range Mountains and ends at the Pacific Ocean. We have a large population of ruralists and a
considerable influx of recreationists. Western Oregon is not generally considered an area having severe fire
seasons yet throughout our Agency's history a number of catastropic fires occured in this region (Oxbow Fire,
Tillamook Burn (2X), Bandon Fire to name a few). East of the Cascades most fires occur due to lightning
whereas within our district most are human caused encompassing a wide variety of causes. Another unique
situation is our western boundary includes large blocks of Siuslaw N.F./N.R.A. lands which attract
recreationists and our eastern boundary includes a checkerboard of BLM lands which intermingles with
ruralists. There are over 12,000 small parcels in the high hazard areas of our district and in addition to this we
are currently in the process of adding 5,000 new ruralists within our new district boundary. As opposed to
many other areas our district does not contain many organized homeowner associations, thus to reach this
population will involve the labor intensive method of one on one contact. Combining all these factors creates
a challenging situation, we have a diverse population and a diverse cause of fires.
Over the next two years we would like to agressively address not only the population which recreates and
works in our district but mainly those who reside in our high risk communities to incoporate a means to
mitigate/reduce the occurence of fires. Through a variety of means we will be able to provide educational and
informational messages to literally tens of thousands of people and more importantly provide on the ground
assistance to literally hundreds of landowners. This program will have a number of simulaneous activities
occuring, from interface education and prevention programs such as FIREWISE and firefree to conducting
residence assesments to fuels reduction projects.
The initial process would involve "getting the message out" through the use of mailings, newspaper
inserts/ads, radio psa's, posting signs, etc... . These means would not only educate but also invite the
opportunity for us to provide individual technical assistance to the landowners/communities in our high risk
areas. One of the first areas to concentrate this effort would be the eastern portion of our district. This area has
the highest population and the greatest risk from fire, this is generally refered to as the south hills of Eugene.
By "working"this area should also result in getting a lot of attention from the media, which should enhance
our cause. On site inspections would be conducted utilizing the Residence Assesment Checklist form (which
would also provide as a means for measurement and reporting purposes). Based on the results of the
assesment a variety of actions would be recommended to mitigate the risk/threat of fiire on their property.
Incentives such as rebates of costs incurred by the landowner, such as chipper rental or provide labor would
aid in the participation of this program. In addition to the service we would provide, the magnitude of this
project would require the assistance of a number of our local fire departments, the Lane County Sheriffs
Department (Alma Work Center), the U.S. Forest Service (Siuslaw National Forest/NRA) and the Bureau of
Land Management (Eugene District primarily). There are a number of benefits to this particular program ,
from raising the level of awareness to reducing the threat of fire to individual homeowners to name just a few.
Response:
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, sub-criteria
are listed in descending order of importance. Limit your responses to the areas provided.
1. Reducing Fire Risk. (40 points))
A. Describe how the proposal promotes reduction of risk in high hazard areas or communities.
B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety
of communities.
C. To what extent does the project implement or create a cooperative fuels treatment plan or community fire strategy (include
evidence of the plan if it already exists)?
D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a
qualified fuels education program (e.g., FIREWISE).
E. Explain how the proposal (a) leads to, enhances or restores a local fire-adapted ecosystem, and/or (b) mitigates or leads to the
mitigation of hazardous fuel conditions.
F. How will the proposed treatments be maintained over time?
Response: A)Due to
the fact that the majority of fires within our district are human caused, the use of
educational/informational media will result in reducing some of these from occuring. Combined with creating
defensible spaces around homes within our high hazard areas will also mitigate this risk.
B)Simply by reducing the number of fires you are reducing the risk the resources are exposed to. By creating
defensible spaces around homes you not only protect the home but also mitigate the subsequent spread of fire
to adjacent landowners (both federal and non-federal).
C)Ideally this project will result in literally hundreds of responses from landowners requesting assistance in
the treatment of fuels. As this program escalates from neighbor to neighbor the result will be contiguous areas
treated creating an effective plan (strategy) to mitigate the effects of fire.
D)This process as a whole begins with an education program to develope an awareness then an interest to
implement a fuels management program, utilizing principles of FIREWISE and other programs. Specific
areas will be targeted to institute a systematic approach to create "fuels educated" communities/areas and
implementing this knowledge on the ground.
E) As stated in (D) above the education process will "get the ball rolling" utilizing components of FIREWISE
and "Fire Free".
F)Majority of maintenance would require defensible space around the home and should involve the typical
homeowner landscape .maintenance.
2. Increasing local capacity. (30 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic
activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)?
B. To what extent will this project be offered to serve as a model for other communities?
C. Will biomass or forest fuels be utilized; if so, in what manner and how much?
A) The revenue generated from this project would be completly invested into the local economy.
there will be at least 2 essentially year-round jobs created and possibly also able to support up to 6 seasonal
jobs. The sustainable economic activity will be substantial for at least two years and hopefully the spin-off
benefits of this project will stimulate a variety of businesses into the future. Directly/indirectly the impact
should economically affect jobs in the area of various form of the media, printing, rental of equipment,
maintenance, supplies office supplies, etc... to support and sustain this proposal during it's lifespan.
B)The intent of this project is to be able to eventually implement it in all 10 high risk communities in our
district. Initially begin with the most at risk area which is also the most "visible" area, if sucessful this project
should recieve alot of exposure which in turn would result in an increased interest in the other communities.
C)The majority of biomas/forest fuels generated from this will originate on sites owned by private landowners
on small acerages. Most of the material to be utilized will be biomass (chips) which in most cases will be used
as mulch on the landowner's property to aid in suppressing future vegetative growth.
Response:
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. Describe how this project implements a local intergovernmental strategy plan, or creates such a plan. Describe the plan if it
already exists.
B. Explain the level of cooperation, coordination or strategic planning among federal, state, tribal, local government and
community organizations. List the cooperators.
Response: Over
the years we have worked closely with the Lane County Planning Department in which we
make recommendations involving the developement/construction on forest lands within our district. We have
worked with them on issues such as building materials, road widths/pullouts, clearing around structures based
on slope, spark arresters on chimneys, etc... . The implementation of this project would adhere to the progress
we have made working with this agency and in addition enhance our past recommendations to raise the
standard, thus increasing the effectiveness in mitigating the threat of fire and perhaps influencing this agency
into maybe even raise their standard.
The scale of this project will necessitate coordinating with a variety of agencies. Through the Lane County
Fire Prevention Cooperative the need exists to develope and coordinate effective information and educational
material to the target groups, along with assisting with on the ground activities. With Lane County continue
to work with the Planning Department and with the Sheriff's department utilizing the Alma Work Camp to
assist with fuels treatment projects. The western portions of the district would require us to work closely with
the Siuslaw N.F./NRA not only where their lands adjoin the WUI but also where recreational activities impact
us. On primarily the eastern portions of our district we need to coordinate with the BLM- Eugene District
where their checkerboard ownership intermingles with various protions of the WUI/high risk areas.
4. Expanding Community Participation. (15 Points)
A. To what extent have interested people and communities been provided an opportunity to become informed and involved in this
proposal?
B. Describe the extent of local support for the project, including any cost-sharing arrangements.
C. What are the environmental, social and educational benefits of the project?
Most of the parties involved with the planning of this project have been primarily members of the
Lane Fire Prevention Cooperative, consisting mainly of representatives of local fire departments. This project
would recieve a considerable amount of support since this particular type of activity has been a point of
discussion for many years and has been limited mainly due to a lack of revenue to implement. Lane County is
once again in a somewhat depressed economy and any cost sharing arrangements would probably be more in
the form of donated labor as opposed to any monetary donations.
The initial phases of this project would greatly benefit the educational process of informing the
homeowners/communities within our district to encourage them to action to reduce the risk of fire. By
incorporating activities such as firewise landscaping and construction, affecting behavorial changes in the use
of fire, and maintaining home and property will hopefully ensure a sustainable defensable space. The results
should be a safer environment not only to themselves but also to their neighbors. In fact, hopefully their
enthusiasum would escalate to the point where neighbors worked together assisting one another and
strenghten their individual communties and transform them from a high risk community to a high hope one.
Response:
Enclosure 3C - Project Work Form
Tasks
Time Frame
Responsible Party
Implement education/prevention campaign
utilizing various media, primarily during fire
season.
1) July 1, 2002 to October 1, 2002
2) May 1, 2003 to October 1, 2003
3) May 1, 2004 to June 30, 2004
Craig Mackey, ODF, WLD
Solicit invitation to landowners for WUI
residence assesments
1) July 1, 2002 to August 1, 2002
2) October 1, 2002 to Nov. 1, 2002
3) April 1, 2003 to Nov. 1, 2003
4) April 1, 2004 to May 1, 2004
Craig Mackey, ODF, WLD
Organize, prioritize and conduct on the
ground residence assesments
Conduct hazardous fuels reduction projects
July 1, 2004 to June 30, 2004
August 1, 2002 to June 30, 2004
Craig Mackey, ODF, WLD
Craig Mackey, ODF, WLD
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
$140,352.00
0
$140,352.00
$21,157.00
0
$21,157.00
0
0
0
0
0
0
$161,509.00
0
$161,509.00
$54,906.00
0
$54,906.00
0
0
0
0
0
0
0
0
0
$54906.00
0
$54,906.00
$18,000.00
0
$18,000.00
$2,000.00
0
$2,000.00
0
0
0
0
0
0
$20,000.00
0
$20,000.00
$13,500.00
0
$13,500.00
$1,500.00
0
$1,500.00
0
0
0
0
$15,000.00
0
$15,000.00
Office sup., forms, prev.
matmmatmateriall
Subtotal
Contractual
$2250.00
0
$2,250.00
$250.00
0
$250.00
0
0
0
0
$2500.00
0
$2,500.00
Printing, pub., ad
$20,000.00
0
$20,000.00
0
0
0
0
0
0
0
$20,00.00
0
$20,000.00
$25,000.00
$8,500.00
$33,500.00
$282,508.00
0
0
0
$24,907.00
0
0
0
0
$25,000.00
$8,500.00
$33,500.00
$307,415.00
Personnel
estimated six positions
Subtotal
Fringe Benefits
OPE @39.12%
Subtotal
Travel
Vehicle mileage costs
Subtotal
Equipment
Chipper rental,tools,euipment
Subtotal
Supplies
Subtotal
Other
Alma Work Camp
agency Admin.
Subtotal
Total Costs
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project
period may require prior approval by the granting agency.