Enclosure 3A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Wildland Urban Interface Fuels / Education and
Prevention / Community Planning for Fire Protection Projects
Applicant
Applicant/Organization:
University of Oregon c/o Office of Research Services and Administration
Phone:
FAX:
Email:
541-346-5131
541-346-5138
Research_Services@orsa.uoregon
Address (Street or P. O. Box, City, State, Zip):
5219 University of Oregon; Eugene, OR 97403-5219
Project Coordinator
Project Coordinator (Name and Title):
Andre LeDuc, Program Director
Organization/Jurisdiction:
Oregon Natural Hazards Workgroup, Community Service Center, University of Oregon
Phone:
FAX:
Email:
541-346-5833
541-346-2040
crux@darkwing.uoregon.edu
Project Information
Project Title:
Regional Fire Planning Partnership Project
Project Start:
Project End:
July 1, 2002
June 30, 2004
Federal Funding Request:
Total Project Funding:
$249,972.00
$329,099.00
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Description:
Oregon Natural Hazards Workgroup (ONHW) at the University of Oregon’s Community Service
Center is proposing to assist communities in Central Oregon to build capacity and develop wildfire
mitigation plans to prepare for and reduce risk from wildland/urban interface fires. This will be
accomplished through a coordinated and comprehensive regional planning process that fosters
partnership development, cooperation, and resource sharing among federal, state, and local
government and community and regional organizations. ONHW uses a collaborative approach to
mitigation planning in Oregon that builds local capacity through partnerships, training, and technical
assistance and resources. The process focuses on fostering partnerships among agencies and
communities to determine community need, identify issues and resources, and develop strategies
for risk reduction. Among the project outcomes is a planning model that communities statewide will
be able to use in future planning processes.
Project Location:
County:
Congressional District:
Proposed location; Central Oregon
Deschutes Crook Jefferson
Oregon District 2
Project Type: Check appropriate project type. More than one type may be checked. If only Box (4) is checked, use Enclosure 4.
(1)
(2)
Wildland Urban Interface Fuels Project
Wildland Urban Interface Education and Prevention Project
(3)
(4)
Community Planning for Fire Protection Project
Fuels Utilization and Marketing Project
If the applicant is an unincorporated area, define the geographic area being represented:
The proposed project will target communities in Central Oregon (including Deschutes, Crook,
Jefferson counties) and coordinate partnerships and connections to other regions statewide.
Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 partners





project income
project time frames
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
Response:
The proposed project will assist Central Oregon communities in preparing for and reducing risk from
wildland/urban interface fire, while developing a regional planning model that communities statewide will be
able to use in future planning processes. This will be accomplished through a comprehensive regional
planning process that fosters partnership development, cooperation and resource sharing among federal, state,
and local governments and community and regional organizations. ONHW uses a collaborative approach to
mitigation planning that promotes inter-governmental coordination, fosters public-private partnerships, and
builds local capacity to develop risk reduction strategies. This proposal is in line with Oregon Governor John
Kitzhaber’s Executive Order #00-31, “Oregon Showcase State Partnership for Natural Disaster Resistance
and Resilience,” which establishes a strategic interagency plan for comprehensive natural disaster safety and
mitigation.
An ONHW field coordinator will lead this project by providing technical assistance and coordination to
communities in Central Oregon developing mitigation plans. This planning process addresses economic,
environmental, cultural, and historical considerations while adhering to state and federal requirements for
community mitigation planning. These requirements include the Disaster Mitigation Act 2000, Oregon
Statewide Land Use Planning Goal 7, and Senate Bill 360, which calls for establishment of legislative policy,
hazard assessment and classification, standards for property owners to manage and minimize fire hazards and
risk, and adequate, integrated fire protection systems for interface fire protection.
Year one project activities will focus on the development of a regional wildfire mitigation plan for Central
Oregon. To accomplish this, the ONHW field coordinator and other staff of the Community Service Center
will coordinate partnership development and resource assistance during the development of the mitigation
plan. Technical assistance will include workshops and training in collaborative planning, grant writing,
project evaluation, and implementation. Activities will include development a regional wildland/urban fire
interface needs assessment to identify community issues, resources, and potential partnerships. Activities in
year one will result in improved partnerships and coordination from the increased communication and
connections to not-for-profit groups, state universities, state and federal agencies, communities, business and
industry and other organizations. Project activities in year two will focus on development of local community
action items that build upon the Central Oregon regional mitigation plan. Activities will also include
development of strategies for wildland/urban interface education and prevention projects that expand on
current programs and highlight successful activities. These activities will result in a planning model that the
ONHW coordinator will share with other regions in Oregon that are developing wildfire mitigation plans.
The anticipated outcomes of this project are the development of regional and local wildfire mitigation plans
and strategies and a model planning approach for Oregon communities. Increased community preparedness
will result from the community education and workshops, as well as future mitigation activities implemented
within the community. Central Oregon communities will become more disaster resistant as this project links
various programs and partners with specific community needs. Project progress and successes will be
assessed through quarterly reporting methods. We are requesting $249,972 over two years, to be leveraged
against ONHW/Showcase State programmatic funding and state pre-disaster mitigation project funding.
Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Reducing Fire Risk. (40 points))
A. Describe how the proposal promotes reduction of risk in high hazard areas or communities.
B. Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the safety
of communities.
C. To what extent does the project implement or create a cooperative fuels treatment plan or community fire strategy (include
evidence of the plan if it already exists)?
D. Explain to what extent the affected community or proponent has been involved or plans to involve the affected community in a
qualified fuels education program (e.g., FIREWISE).
E. Explain how the proposal (a) leads to, enhances or restores a local fire-adapted ecosystem, and/or (b) mitigates or leads to the
mitigation of hazardous fuel conditions.
F. How will the proposed treatments be maintained over time?
Response:
A) & B) Through the development of regional and community mitigation plans in Central Oregon, the
project will promote risk reduction in high hazard areas as determined by Oregon Department of Forestry.
This will be achieved by identifying the location and extent of the hazards, the population and property
exposed to potential wildfire hazards, and an assessment of the overall community risk. The project indirectly
benefits resources on federal land by taking a holistic, region wide, and collaborative planning approach to
plan development and implementation of mitigation strategies.
C) & D) The regional mitigation planning model and local plans developed as part of this project will expand
upon existing models in Oregon, including FIREWISE Communities, FireFree, and the Showcase State
Program. The planning process focuses on building community capacity to develop community and regional
fire mitigation plans and mitigation strategies.
E) & F) The proposal helps communities identify their priorities within the context of a public planning
process. This helps to enhance and restore natural values, including local fire-adapted ecosystems. By
identifying fire hazards and strategies to reduce risk in the project communities, the project leads to the
mitigation of hazardous fuel conditions. This planning approach for the wildland/urban interface will enable
communities to build long-term strategies for maintaining safety from fire.
2. Increasing local capacity. (30 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic
activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially yearround and seasonal jobs)?
B. To what extent will this project be offered to serve as a model for other communities?
C. Will biomass or forest fuels be utilized; if so, in what manner and how much?
Response:
A) By developing partnerships and providing technical training and assistance, this project will strengthen
local capacity to prepare for and reduce community risk from wildfire, ultimately reducing future economic
losses. This loss reduction effort integrates with an existing statewide effort known as the Partners for
Disaster Resistance: Oregon Showcase State Program and the FIREWISE Communities planning efforts. The
process also makes use of state resources, including Planning for Natural Hazards: Oregon Technical
Resource Guide; Local Natural Hazard Mitigation Plans: An Evaluation Process; and ONHW’s natural
hazard mitigation plan methodology. By reducing future losses through community fire plans and action
strategies, this project can contribute to a sustainable economy that suffers fewer and smaller impacts due to
wildfire disaster. Additionally, communities will be able to save money on plan development and
implementation through the partnerships developed by this grant.
B) The project will serve as a model for Oregon communities to use a coordinated regional partnership to
address wildfire risk. Additionally, the model can be used to address other natural hazards and will assist
communities in meeting all state and federal requirements for local natural hazard mitigation planning.
Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. Describe how this project implements a local intergovernmental strategy plan, or creates such a plan. Describe the plan if it
already exists.
B. Explain the level of cooperation, coordination or strategic planning among federal, state, tribal, local government and
community organizations. List the cooperators.
Response:
A&B) This proposal is in line with both Oregon Senate Bill 360 and Governor Kitzhaber’s Executive Order
#00-31, “Oregon Showcase State Partnership for Natural Disaster Resistance and Resilience,” which
establishes a strategic interagency plan for comprehensive natural disaster safety and mitigation. Local fire
plans will similarly include measurable activities serving both to institutionalize disaster protection into longrange policies, procedures and plans and to take immediate action to reduce disaster costs. The ONHW field
coordinator will help communities to make use of limited public resources and create partnerships, generating
activity that could not be accomplished by a single organization working independently.
ONHW is working directly with Oregon Department of Forestry in project coordination and to identify
partners in the Central Oregon communities. Cooperators that will participate during development of the
wildfire mitigation plan include: Deschutes Project Impact, Dept. of Oregon Emergency Management; Dept.
of Land Conservation and Development; State Fire Marshal’s office; Dept. of Transportation; SAFECO
Insurance Companies; Insurance Information Service of Oregon & Idaho; Institute for Business & Home
Safety; Public Entity Risk Institute; American Red Cross, Oregon Trail Chapter; Oregon Small Business
Development Center Network; Federal Emergency Management Agency Region 10; Oregon Emergency
Management Association; Oregon, Project Impact Communities; and Keep Oregon Green Association.
4. Expanding Community Participation. (15 Points)
A. To what extent have interested people and communities been provided an opportunity to become informed and involved in this
proposal?
B. Describe the extent of local support for the project, including any cost-sharing arrangements.
C. What are the environmental, social and educational benefits of the project?
Response:
A) A variety of statewide surveys on natural hazard mitigation have found that tools, resources, models and
trainings were needed to enhance or initiate planning processes aimed at reducing community risk from
natural hazards. Central Oregon has expressed interest in recieveing increased technical assistance for
wildfire mitigation planning.
B)This project will build upon and leverage the resources, both financial and human, of the current risk
reduction programs within the state. These programs include the Federal Emergency Management Agency's
pre-disaster mitigation communities (formerly Project Impact), the Showcase State Program, FIREWISE
communities, and ONHW and Community Service Center programs.
C) An immediate benefit of the project is the number of people who will learn about wildfire mitigation and
voice their ideas and issues during public workshops held for the mitigation plan. Including a broad group of
community stakeholders while developing a mitigation plan can result in a plan and mitigation strategies that
will ultimately represent broad sectors of a community. Engaging watershed councils, water districts, forestry
representatives, and other environmental groups during the planning process will lead to direct community
action to protect, enhance, or restore vital natural systems within the community. Including various citizen
organizations, advocacy groups, and social service agencies will lead to action that affects the whole
population of a community and includes their issues and concerns as a part of the planning process.
Enclosure 3C - Project Work Form
Tasks
Time Frame
1.0) Regional Fire Plan/Mitigation Plan Needs
Assessment
NOTE: The needs assessment will survey
community planners, administrators, and fire
personnel. The survey will be implemented
statewide to collect data for all regions at one
time.
2.0 Partnership development & State outreach
2.1 Resource and material dissemination of
FireFree, FIREWISE Communities, PNWCG
program materials to communities regionally
and statewide.
2.2 Partnership development with
Showcase State program
3.0 Facilitation of Regional Planning Process
3.1 Regional Partnership Development
3.2 FIREWISE training for the partners
3.3 Develop Regional Plan Framework
3.4 Facilitate Regional Public Workshop
3.5 Provide Technical Assistance
July 2002 -to- January 2003
4.0 Regional/Local Planning Model
Dissemination
4.1 Development of a Technical Resource
Guide/model for Regional Mitigation
Planning
4.2 Statewide dissemination of model
through regional meetings
5.0 Community Fire Mitigation Action Plans
5.1 Develop Community Partners
5.2 Local Training Workshop
5.3 Provide Mitigation Plan Framework
5.4 Facilitate Public Workshop
5.5 Provide Technical Assistance
January 2003 -to- May 2004
July 2002 -to- May 2004 (ongoing)
July 2002 -to- May 2003
July 2003 -to- May 2004
Responsible Party
Primary Partner:
-Oregon Natural Hazards Workgroup
Secondary Partners:
-Department of Forestry
-Oregon Emergency Management
-Partners for Disaster Resistance:
Oregon Showcase State Program
Primary Partner:
-Oregon Natural Hazards Workgroup
Secondary Partners:
-Department of Forestry
-Oregon Emergency Management
-Partners for Disaster Resistance:
Oregon Showcase State Program
Primary Partner:
-Oregon Natural Hazards Workgroup
Secondary Partners:
-Department of Forestry
-Oregon Emergency Management
-Partners for Disaster Resistance:
Oregon Showcase State Program
Primary Partner:
-Oregon Natural Hazards Workgroup
Secondary Partners:
-Department of Forestry
-Oregon Emergency Management
-Partners for Disaster Resistance:
Oregon Showcase State Program
Primary Partner:
-Oregon Natural Hazards Workgroup
Secondary Partners:
-Department of Forestry
-Oregon Emergency Management
-Partners for Disaster Resistance:
Oregon Showcase State Program
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
The budget represents two years of activities
Personnel
ONHW Field Coordinator
Additional CSC Staff
Subtotal
$72,000.00
$30,300.00
$102,300.00
$47,700.00
$47,700.00
Fringe Benefits
Staff Payroll Taxes
Staff Fringe Benefits
Subtotal
$10,434.60
$41,738.40
$52,173.00
$4,865.40
$19,461.60
$24,327.00
Travel
48 overnights
40 Day trips
Subtotal
$7,000.00
$2,000.00
$9,000.00
$2,600.00
$1,600.00
$4,200.00
$0.00
$0.00
$0.00
$0.00
$0.00
$72,000.00
$78,000.00
$150,000.00
$0.00
$0.00
$15,300.00
$61,200.00
$76,500.00
$0.00
$0.00
$9,600.00
$3,600.00
$13,200.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$5,000.00
$3,300.00
$8,300.00
$0.00
$0.00
$0.00
$0.00
$0.00
Equipment
Subtotal
$0.00
$0.00
Supplies
Laptop Computer/Projector
Supplies/Phone etc.
Subtotal
$3,000.00
$2,400.00
$5,400.00
$2,000.00
$900.00
$2,900.00
$0.00
$0.00
Contractual
Subtotal
$0.00
Other
(8) Workshops/Survey
University Overhead 32%
Subtotal
$20,500.00
$60,599.00
$81,099.00
$0.00
$0.00
$0.00
$0.00
$20,500.00
$60,599.00
$81,099.00
Total Costs
$249,972.00
$79,127.00
$0.00
$0.00
$329,099.00
Project (Program) Income1
(using deductive alternative)
1
$0.00
$0.00
$0.00
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of
the grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental
fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale
of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the
project period may require prior approval by the granting agency.