Enclosure 2 - How to Apply
NATIONAL FIRE PLAN
Community Assistance and Wildland Urban Interface Projects
Proposal Process: Project proponents should submit applications directly to the Forest Service at the addresses shown
below. The Forest Service will function as the clearinghouse for all the participating federal funding agencies in Oregon
and Washington.
Special Note: Two separate applications are provided. Enclosure 3 is the application to be used for projects related to
Wildland Urban Interface (WUI) Fuels Treatments, WUI Education and Prevention, and/or Community Planning for Fire
Protection. Enclosure 4 should be used for projects related only to Fuels Utilization and Marketing.
If a project involves more than one of these program elements, use Enclosure 3 to make your application. For example, if a
proposal has elements for planning, fuels treatment, education/prevention, and utilization and marketing, or any
combination of these, use Enclosure 3.
Complete applications must be received by close of business March 15 and must contain the following:
Enclosure 3

Project Summary Form (Enclosure 3A)

Project Narrative Description and Evaluation Criteria (Enclosure 3B)

Project Work Form (Enclosure 3C)

Project Budget (Enclosure 3D)
Enclosure 4

Project Summary Form (Enclosure 4A)

Project Narrative Description and Evaluation Criteria (Enclosure 4B)

Project Work Form (Enclosure 4C)

Project Budget (Enclosure 4D)
Applicants are encouraged to submit applications via email to facilitate the review and evaluation processes. If
submittal by email is not possible, mailed applications must be received in the Cooperative Programs office by close
of business March 15.
Completed applications may be submitted via the following methods:
Email:
Mail:
r6_nfp@fs.fed.us
National Fire Plan Program
Cooperative Programs
USDA-Forest Service
PO Box 3623
Portland, OR 97208-3623
Attn: Charles F. Krebs, Director
Proposals will be reviewed by an interagency team, screened for eligibility and ranked for funding. Participating federal
agencies will contact applicants regarding the status of their proposal and if additional project scoping or consultation is
necessary.
Funding: The federal contribution for Fuels Utilization and Marketing projects shall not exceed 80 percent of the total cost
of the project. No non-federal matching funds are required for other National Fire Plan projects. In calculating the federal
contribution, project budgets must take into account the fair market value of equipment, personnel, services, administrative
and other costs provided by the Forest Service and other federal agencies. Local contributions (match) may include cash
and/or fair market value of equipment, personnel, and services provided to complete the scope of work defined in the
project.
Initial project selections will be made by May 31. All selected projects should be allocated funds, via grants,
agreements or contracts, before June 30, 2002.
Enclosure 4A - Project Summary Form
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Utilization and Marketing Projects
Applicant
Applicant/Organization:
Central Oregon Intergovernmental Council
Phone:
FAX:
Email:
(541) 548-9540
(541) 548-9549
ringham@coic.org
Address (Street or P. O. Box, City, State, Zip):
2363 SW Glacier Place, Redmond, OR 97756
Project Coordinator
Project Coordinator (Name and Title):
Ric Ingham, Economic Development Manager
Organization/Jurisdiction:
Central Oregon Intergovernmental Council
Phone:
FAX:
Email:
(541) 548-9540
(541) 548-9549
ringham@coic.org
Project Information
Project Title:
Central Oregon Partnerships for Wildfire Risk Reduction (COPWRR) Phase II
Project Start:
Project End:
September 1, 2002
August 31, 2003
Federal Funding Request:
Total Project Funding:
$83,057
$110,105
Are you submitting multiple projects? If so, please explain and prioritize:
This is the only project being submitted by COIC
Brief Project Description:
The COPWRR Project and the Advisory Council serve as a community-based "hub" of networking,
facilitating, and communication for the National Fire Plan projects under way in Central Oregon.
The working focus of the Advisory Council is to create a strategy to implement ecologically
sustainable, economically viable, market-driven methods to remove hazardous fuel and utilize nonsawtimber biomass from Central Oregon's public and private lands.
The COPWRR Phase II Project is focused upon the continuation of the local "hub" function, and the
implementation and refinement of the COPWRR Strategy. The six core goals of Phase II are to (1)
maintain the energy and dynamic interaction of 24 diverse local stakeholder groups that comprise
the COPWRR Advisory Council (and six other partner organizations – see list in section 4) to help
monitor, guide, and implement the COPWRR Strategy; (2) continue to guide local utilization and
treatment demonstration projects; (3) encourage and enhance the marketing of Central Oregon
products utilizing small diameter materials; (4) fill critical data and knowledge gaps identified by the
Advisory Council; (5) support and broaden local public education and outreach efforts; and (6)
develop a comprehensive report that can be used as a model for other communities seeking to
collaborate around small wood utilization.
Project Location:
County:
Congressional District:
Central Oregon
Crook, Deschutes, Jefferson
2nd District
If the applicant is an unincorporated area, define the geographic area being represented:
N/A
Enclosure 4B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location
Address these
 project implementation
items as
 anticipated outcomes
applicable:
 measures and reporting
 partners
Response:





project income
project time frames
specify types of activities and equipment used
amount or extent of actions (acres, number of homes, etc)
environmental, cultural and historical resource requirements
Location: COPWRR serves Crook, Deschutes, and Jefferson Counties.
COPWRR Phases, Implementation, and Outcomes: The 23-member COPWRR Advisory Council includes a
wide variety of organizations and entities interested in National Fire Plan projects and their economic
outcomes. The COPWRR Project and the Advisory Council serve as a community-based "hub" of
networking, facilitating, and communication for the numerous (23 total in 2001/2002) National Fire Plan
projects under way in Central Oregon. The Advisory Council has two main working objectives: 1) to
increase hazardous fuel treatments in Central Oregon; and 2) to identify and help develop markets for the
utilization of fuel treatment by-products in Central Oregon. The Advisory Council will develop a COPWRR
Strategy in August, 2002. This Strategy will present the solutions to fuel treatment and utilization
impediments identified by the stakeholder groups, and will offer a menu of potential small diameter
products/markets for Central Oregon. A key factor is that the Advisory Council is composed of many of the
players with the political will and ability to implement the Strategy.
Phase II focuses upon the implementation and refinement of the COPWRR Strategy. The six core goals of
Phase II are to (1) maintain the energy and dynamic interaction of 24 diverse local stakeholder groups that
comprise the COPWRR Advisory Council (and six other partner organizations – see list in section 4) to help
monitor, guide, and implement the COPWRR Strategy; (2) continue to guide local utilization and treatment
demonstration projects; (3) encourage and enhance the marketing of Central Oregon products utilizing small
diameter materials; (4) fill critical data and knowledge gaps identified by the Advisory Council; (5) support
and broaden local public education and outreach efforts; and (6) develop a comprehensive report that can be
used as a model for other communities seeking to come together around small wood utilization.
Project Activities and Timeframe: Activities are centered around the Advisory Council meetings, which will
be focused upon ensuring Strategy implementation. The Council will, by creating three new steering
committees supported by a Project Coordinator, develop a detailed implementation strategy, monitor the
success of COPWRR efforts, and approve a comprehensive report. In so doing, the Advisory Council will
continue to build trust and consensus on forest restoration and utilization efforts under way in Central
Oregon. The current “general purpose” Steering Committee will be dissolved and replaced with three
COPWRR Strategy Implementation Steering Committees oriented towards three subjects: (1) Fuel
Treatments and Forest Restoration Activity Expansion; (2) Non-Sawtimber Product Technologies and
Markets; and (3) Policy and Regulatory Issues. The Steering Committees will develop Issue Reports and
Action Plans in support of Strategy implementation. Other Phase II activities include: presentation of the
Strategy to local, state, and federal elected officials; delivery of National Fire Plan Partners Week 2003
(public education as well as contractor and community group training); utilization demonstrations, including
(1) small diameter biomass utilization exhibitions, and (2) developing processing capacity for COIC youth
crews to engage in utilization demonstrations; six presentations to community and business organizations
(e.g. City Councils, Chambers of Commerce) on the COPWRR project and the National Fire Plan; ongoing
development of the COPWRR web site to present information on project updates and activities and on all
National Fire Plan projects under way in Central Oregon; and presentation at an as-yet-to-be determined
smallwood conference. These activities will be performed between September 1, 2002 and August 31, 2003.
Location and Partners: The project serves Crook, Deschutes, and Jefferson Counties. Partners include the 24
groups represented on the Advisory Council, and 6 other partner organizations (see list in section 4).
Enclosure 4B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Increasing Local Capacity (35 Points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and sustainable economic
activity? How many jobs are expected to be created or retained and for how long (please distinguish between essentially
year-round and seasonal jobs)?
B. Will biomass or forest fuels be utilized; if so, in what manner and how much?
C. Which, if any, private businesses will participate?
D. To what extent will this project be offered to serve as a model for other communities or businesses?
Response: Sustainable
Economy and Job Creation: In 2000, 350 layoffs were documented in the Central
Oregon wood products industry, with another 200 layoffs occurring the following year in Crook County
alone. COPWRR Phase II will result in the implementation and refinement of the COPWRR Strategy
(created in Phase I) that outlines methods to build linkages between non-sawtimber biomass and local
economic capacity, to market specialized products, create jobs, and increase community stability. Specific
levels of job creation cannot be determined.
Fuels Utilization and Coordination: The connectivity and coordination developed between COPWRR project
partners will increase opportunities for biomass utilization in Central Oregon. Partner fuel treatment projects
will be used as the basis for utilization demonstrations and public outreach and education efforts.
Business Participation: Partnerships with local businesses continue to be developed on the Advisory Council,
in utilization demonstrations, and in special project development efforts. Current local business partners
include the Woodward Companies and Prineville Energy. The COPWRR Strategy will be presented to
business associations and to targeted businesses/sectors. Sustainable Northwest's Healthy Forests, Healthy
Communities Partnership will be asked to provide marketing assistance for local specialized niche products.
Model for Other Communities/Businesses: COPWRR Phase II activities, reports, and outcomes will be
marketed to others on the project web site. The COPWRR project and comprehensive report will be
presented at a conference.
2. Reducing fire risk. (30 points)
Describe how the proposal promotes reduction of risk in high hazard areas and communities.
Describe how the proposed project benefits resources on federal land or adjacent non-federal land, or how it protects the
safety of communities.
C. To what extent does the project implement or create a cooperative fuels treatment plan or community fire strategy (include
evidence of the plan if it already exists)?
D. Explain how the proposal (a) leads to, enhances or restores a local fire-adapted ecosystem, and/or (b) mitigates or leads to the
mitigation of hazardous fuels conditions.
A.
B.
Reduction of Risk and Benefits to Lands: The COPWRR project, through the Advisory Council
and other partnerships, promotes information-sharing and awareness-building between stakeholder groups
and with the public – this is considered essential to social acceptance of increased fuel treatment activity. In
particular, COPWRR Phase I has identified wildland-urban interface (WUI) and high-risk areas across federal
and non-federal lands as presenting opportunities for stakeholder consensus-building and public education.
Furthermore, a primary product of Phase II is the creation and delivery of a detailed implementation strategy
identifying methods to increase hazardous fuel reduction activities. The implementation strategy will also aid
the development of local markets for the utilization of fuel treatment by-products, reducing treatment costs
and allowing public and private land managers to stretch fuel treatment budgets over larger acreages.
Response:
Community Fire Strategy and Fuels Reduction: A primary goal of the COPWRR Strategy is to remove
impediments to the implementation of fuel treatment activities in Central Oregon. Significantly, the Advisory
Council is composed of many of the individuals with the political will and ability to successfully achieve this
goal. Furthermore, Phase II will use the Central Oregon Fire Plan prepared by Central Oregon Fire
Management Services (consisting of the Deschutes-Ochoco National Forests and the Prineville BLM) as a
focal point for implementation activity, specifically identifying opportunities to aid Fire Plan implementation
and identifying and helping fill data gaps to increase local capacity for fire planning (e.g. fuel mapping).
Enclosure 4B (Page 3 of 3) - Project Evaluation Criteria
3. Increasing interagency and intergovernmental coordination. (15 Points)
A. To what extent have interested people and communities been provided an opportunity to become informed and involved in
this proposal?
B. Describe the extent of local support for the project, including any cost-sharing arrangements
C. What are the environmental, social and educational benefits of the project?
Community Involvement: To date, 6 Steering Committee meetings, 2 Advisory Council meetings
(averaging 20 Council members and 8 audience members), 2 business development/product information
meetings, 5 National Fire Plan Partners meetings, and 3 project outreach meetings have furthered outreach
and communication with a wide variety of public, private, and non-profit partners and interested persons.
These outreach opportunities will be continued in Phase II, with the addition of six presentations to civic and
business groups. Articles about the project have appeared in the Bend Bulletin (2), the Central Oregonian,
and the Cascade Business News. Active COPWRR partners have been involved in designing this proposal.
Local Support: Phase I has generated considerable local support for the project, as well as the successful
development of a broad-based collaborative partnership for project development and execution. To date, 30
stakeholder groups (see section 4) are actively involved. As of January, 2002, in-kind support for the Phase 1
project was valued at $12,000. Cost-sharing for Phase II will be born by Central Oregon Intergovernmental
Council (cash match), and a diversity of local and external partners (in-kind match).
Benefits of the Project: The primary environmental benefits of this project are: (1) increased forest health
and decreased risk of catastrophic wildfire through increased hazardous fuel treatments in Central OR; (2)
improved air quality through reduced reliance on prescribed burning. Social benefits include increased
community participation and engagement of local stakeholder groups to reduce polarization and achieve
consensus on solutions to hazardous fuel build-up. Educational benefits will be realized through community
outreach such as web site postings, Project Coordinator presentations of the Strategy at community meetings,
National Fire Plan Partners Week 2003, and presentation at a smallwood conference.
Response:
4. Increasing interagency and intergovernmental coordination. (20 Points)
A. Explain the level of cooperation, coordination or strategic planning among federal, state, tribal, local government and
community organizations in developing this proposal. List the cooperators.
B. Describe how this project implements a local intergovernmental strategy or plan, or creates such a plan. Describe the plan if
it already exists.
Coordination/Collaboration in COPWRR: COPWRR is a community-based vehicle for
networking, facilitating, and communication for National Fire Plan projects in Central Oregon, and to date the
following organizations are actively involved: USDA Forest Service, Prineville BLM, OSU Forestry
Extension, Confederated Tribes of Warm Springs, OR Dept. of Forestry, OR Dept. of Fish and Wildlife, staff
of U.S. Senator Ron Wyden, OR State Senator Bev Clarno, Crook County Planning Dept., Deschutes County
Project Impact, City of Bend Fire Dept., Northwest Forest Products Association, American Forest Resource
Council, Associated OR Loggers, East OR Forest Protective Association, Woodward Companies, Forest
Concepts LLC, Sunriver Environmental, OR Natural Resources Council, Juniper Group of the Sierra Club,
The Nature Conservancy, Friends of the Metolius, the Clean Air Committee, Upper Deschutes Watershed
Council, Sustainable Northwest, the University of OR Ecosystem Workforce Program, the Watershed
Research and Training Ctr., Central Region Community Solutions, Central OR Partnership, Central OR
Intergovernmental Council. The COPWRR web site provides the public with an integrated overview of all
National Fire Plan projects under way in Central OR. The COPWRR Steering Committee, with
representatives from 4 land management agencies, has been closely involved in developing the proposal.
Local Intergovernmental Strategy or Plan: COPWRR Phase II is focused on the implementation and
refinement of the Phase I product, the COPWRR Strategy, which will outline steps to increase fuel treatments
and utilization and will offer a menu of potential small diameter products/markets for Central OR. The Phase
II Implementation Strategy will include steps to aid implementation of the Central OR Fire Plan developed by
Central OR Fire Management Services.
Response:
Enclosure 4C - Project Work Form
Tasks
Presentation of the Phase I Strategy to
stakeholders and the public.
Time Frame
Responsible Party
September – December 2002
COIC, using Partner networks
September 2002
COIC
Advisory Council
Develop a detailed COPWRR
Implementation Strategy
September – October 2002
COIC
Advisory Council
Phase I Steering Committee
Dissolution of COPWRR Steering
Committee, development of 3 new
Steering Committees
October – November 2002
COIC
Advisory Council
Steering Committees and Project
Coordinator develop issue reports and
action strategies to aid Strategy
implementation
December 2002 – June 2003
COIC
3 new Steering Committees
Develop and deliver 6 presentations to
wider community and business
organizations
September 2002 – July 2003
(bi-monthly)
COIC
Develop partnerships to fill data gaps
September 2002 – August 2003
COIC
Advisory Council
Steering Committees
COPWRR web site development and
improvement
September 2002 – August 2003
COIC
Support COIC youth crew small
diameter processing capacity:
 develop team
 create business plan for
processing ELWd® or other
products
 develop shop
September 2002 – July 2003
COIC
Small diameter biomass utilization
exhibition
January 2002
COIC
Feedback collected and collated.
Present the Phase I Strategy to Local
Elected Officials, and State and
Congressional Representatives
Delivery of National Fire Plan
Partners Week 2003 coinciding with
Earth Day
April 2003
COIC
Partners Week collaborators
Development of COPWRR
Comprehensive Report
July 2003
COIC
Advisory Council
Presentation at a smallwood
conference (to be determined)
Spring/Summer 2003
COIC
Enclosure 4D - Project Budget
Cost Category
Description
Federal
Agency
Applicant
Personnel
Project Coordinator
Project Support Staff
Subtotal
33,719
11,570
45,289
Cash
4,000
2,000
6,000
Fringe Benefits
Project Coordinator
Project Support Staff
Subtotal
16,115
6,217
22,332
1,625
923
2,548
Travel
Project Coordinator
Partner 1
Partner 2
Advisory Council Steering Comm.
7,000
11,000
7,000
0
Total
11,000
55,719
13,570
69,289
0
17,740
7,140
24,880
1,700
1,700
Subtotal
1,700
0
0
0
1,700
Subtotal
0
0
0
0
0
9,209
527
9,736
500
500
0
9,209
1,027
10,236
Equipment
Supplies
Project Coordinator
Education and Outreach
Subtotal
Contractual
Facilitation Services
0
4,000
4,000
Subtotal
4,000
0
0
0
4,000
Subtotal
0
0
0
0
0
83,057
9,048
7,000
11,000
110,105
Other
Total Costs
Project (Program) Income1
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project
period may require prior approval by the granting agency.
0