Enclosure 3D - Project Summary Form
168
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Utilization and Marketing Projects
Applicant
Applicant/Organization:
Central Oregon Intergovernmental Council
Phone:
Type of Applicant: (enter appropriate letter in box)
F
541-548-9525
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
541-548-9549
Email:
scotta@coic.org
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2363 SW Glacier Place, Redmond, OR 97756
Project Coordinator
Project Coordinator (Name and Title):
Scott Aycock, Program Administrator
Organization/Jurisdiction:
Central Oregon Intergovernmental Council
Phone:
FAX:
Email:
541-548-9525
541-548-9549
scotta@coic.org
Project Information
Project Title:
COPWRR Phase III (re-submit)
Proposed Project Start Date:
Proposed Project End Date:
March 1, 2005
March 31, 2006
Federal Funding Request:
Total Project Funding:
$124,871.00
$159,971.00
Are you submitting multiple projects? If so, please explain and prioritize:
This is 1 of 3 projects being submitted by COIC. This is a wholly separate project from the other two applications.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
The overarching purpose of Phase III will be to engage in product(s) development and market
research leading to the initiation or expansion of small diameter biomass utilization in Central
Oregon. In particular, the processes and analyses completed in Phases I and II will be directed
towards small diameter biomass utilization projects. Specifically, project staff and partners will work
to match utilization opportunities identified in the COPWRR Strategy Framework and CROP project
with demonstrated small diameter supply. Identified utilization options include primary and valueadd production, and commodity and niche markets. The ability to achieve these goals depends
upon the ongoing coordination and collaboration already exhibited in Phases I and II. To this end,
the Project Coordinator will continue to maintain and foster the work of the multi-stakeholder
COPWRR Advisory Council and other local and regional partners.
Project
staff and
Project
Location:
partners will also work to capture
to helpCongressional
fund product
County:private foundation dollars Federal
District:
development
and
biomass
supply
stabilization
efforts.
Central Oregon
Crook, Deschutes, Jefferson Oregon 2nd
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Telephone number of Contact:
FEDERAL: Sue Stewart, COFMS
TRIBAL: Larry Potts, Warm Springs Forest Products Industries
541-416-6745
541-553-1131
Enclosure 3D (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 Geographic scope of project
Address these
 Is the project linked to a plan?
items as
 Project time frames and partners
applicable:
 Specify types of activities and equipment used



Anticipated outcomes and measures of success
How will the project results be reported?
Special skills or expertise needed to complete the work
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Location: COPWRR serves Crook, Deschutes, and Jefferson Counties, Oregon.
Link to a Plan: This project will implement the COPWRR Strategy Framework’s utilization goals.
COPWRR is also closely connected to the Central Oregon Fire Management Plan of COFMS, the Fire
Learning Network being developed in partnership with The Nature Conservancy, and the Community Fire
Plans being developed in the Upper Deschutes Basin by the Watershed Research and Training Center.
COPWRR Phases, Partners, and Activities: The COPWRR Advisory Council includes a wide variety of
environmental, forest industry, community development, tribal and interagency partners such as the
Deschutes and Ochoco National Forests, the Prineville BLM, COFMS, ODF, ODF&W, the Governor’s
Economic Revitalization Team, and COIC. The COPWRR Project and the Advisory Council serve as a
community-based "hub" of networking, facilitating, and communication for the National Fire Plan projects
under way in Central Oregon. The Advisory Council has two main working objectives: 1) to increase
hazardous fuel treatments in Central Oregon; and 2) to identify and help develop markets for the utilization of
fuel treatment by-products in Central Oregon. In Phase I, the Advisory Council helped develop the COPWRR
Strategy Framework, which outlines 64 Recommendations for achieving these goals, including a menu of
potential small diameter products/markets for Central Oregon, including primary and secondary, and
commodity and niche market options. Phase II is focusing upon the implementation and refinement of the
Strategy, developing stable and predictable small diameter supply, and mobilizing business interest in
exploring these options. Phase III will start on March 1, 2005 and culminate on March 31, 2006. The core
goal of Phase III is to take the processes and analyses completed in Phases I and II and to direct them towards
small diameter biomass utilization projects. Project activities include engaging in specific product
development and market research (partially contracted out); identification and capture of private foundation
dollars (in league with local and regional partners); organizing, convening, and facilitating meetings;
providing information about specific small diameter utilization opportunities to businesses and community
organizations; and monitoring activities. Only standard office equipment will be used.
Response:
Project Outcomes: The primary outcome of Phase III will be to engage in specific product(s) development
and market research leading to the initiation or expansion of small diameter biomass utilization in Central
Oregon. Other outcomes include: the maintenance and further development of local and regional
partnerships; needs identification and capture of appropriate private foundation dollars to help fund product
development and biomass supply stabilization efforts; ongoing public education and involvement activities;
and monitoring and reporting on outcomes.
Measures and Reporting: A multi-party monitoring process will be initiated which will analyze COPWRR
and project outcomes. This process will utilize measures of forest health, local contracting, and local
utilization of biomass, and will result in a monitoring report.
Special Skills or Expertise: This project requires considerable knowledge and expertise in small diameter
timber utilization opportunities, Central Oregon’s biomass and small diameter timber supply profile,
stakeholder collaboration processes, business planning and feasibilities, community outreach and education,
and project coordination. COPWRR and its growing regimen of partners, including Mater Engineering, TSS
Consultants, the Advisory Council, and others, have all of the required skills and expertise.
Enclosure 3D (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following four criteria. Within each criterion, subcriteria are listed in descending order of importance. Limit your responses to the areas provided.
1. Increasing Economic Utilization of Woody Material Removed in Fuels Management and Forest Restoration
Activities (50 Points)
A. Will biomass or forest fuels be utilized? If so, in what manner and how much?
B. Will the project improve the local economy in terms of jobs and sustainable economic activity?
C. How many jobs are expected to be created or retained, and for how long?
D. Are any private businesses involved in this project? If so, what are their roles?
E. Can this project be offered to serve as a model to other communities or businesses? If so, why and how will the model be
conveyed or made available?
F. If the project involves new product development, what evidence is there for appropriate markets and end-users?
G. How will the project be sustained or carried forward beyond the project timelines? Will it depend on public funding sources?
Response:
Fuels Utilization: The connectivity and coordination developed between COPWRR project partners will
increase opportunities for biomass utilization in Central Oregon. Partner fuel treatment projects will be used
as the basis for utilization demonstrations and public outreach and education efforts.
Sustainable Economy and Job Creation: In 2000, 350 layoffs were documented in the Central Oregon wood
products industry; in 2001 200 layoffs occurred in Crook County alone, and in 2002 the KorPINE facility
closed in Bend, with 111 further layoffs. COPWRR Phase III will result in the direct application of the
Strategy developed in Phase I and refined in Phase II. This Strategy will help create jobs in the woods and in
processing and marketing products, aiding community stability - especially in traditionally forest resourcedependent areas of Central Oregon. Specific levels of job creation cannot yet be determined.
Business Participation: Partnerships with local businesses continue to be developed on the Advisory Council,
in utilization demonstrations, and in special project development efforts. Current local business partners
include the Woodward Companies, Crown Pacific, Ochoco Lumber, Morelock Wood Products, Forest
Concepts, Warm Springs Forest Products Industries, the Firewood Jim Company, and MG Kimmel Ltd.
Model for Other Communities/Businesses/Landscapes: Phase III activities, reports, and outcomes will be
marketed to others on the project web site, at meetings, and in presentations. The Phase II and III reports are
intended for other communities; and findings should be applicable to similar landscapes in the West.
Product Development Market Evidence: COPWRR has initiated several market studies, including the 2002
Non-Sawtimber Biomass Market Study and the 2003-2004 Economic Feasibility Study for Small Log
Processing Facilities in Central Oregon Project. These studies have provided strong evidence of markets for
green-certified lumber from small diameter timber, paneling products, wood strengthening/hardening agents,
and smaller-scale applications such as composting and combined heat and power (CHP) systems. These are
the types of products and technologies that will be developed with this grant.
Project Sustainability: This project will be sustained through the development of alternative funding sources
through the development of a 501 (c) (3) non-profit (foundation funds), the support of local business
sponsorships through a wood products and renewable energy cluster development project, and the creation of
in-house COIC ventures (e.g. Forest Concepts’ Engineered Large Woody Debris).
Enclosure 3D (Page 3 of 3) - Project Evaluation Criteria
A.
B.
C.
D.
E.
2. Expanding community participation and collaboration. (30 points)
Identify the partners and community members involved in planning and implementing the project.
Describe the extent of local support for this project.
How much cost-sharing is there for the project? Who are these partners and what are the arrangements?
What are the direct community benefits that will result from this project?
How will you use multi-party monitoring to improve this and future projects?
Response: Community Involvement:
To date, 15 Steering Committee meetings, 9 Advisory Council meetings
(averaging 20 Council members and 8 audience members), 7 business development/product information
meetings, 6 National Fire Plan Partners meetings, a week of public information sessions across Central
Oregon, and two contractor and community group workshops have engaged a wide variety of public, private,
and non-profit partners and interested persons. These engagement events will be continued in Phase III, with
the addition of targeted utilization outreach and information-sharing.
Local Support: Phase I and II has generated considerable local support for the project, as well as the
successful development of a broad-based collaborative partnership for project development and execution.
To date, 36 stakeholder groups are actively involved. As of February 2004, in-kind and cash support for the
Phase I and II projects was valued at over $65,000. Cost-sharing for Phase III will be born by the Central
Oregon Intergovernmental Council and a diversity of local and external partners.
Benefits of the Project: Environmental benefits include increased forest health and decreased risk of
catastrophic wildfire through increased hazardous fuel treatments in Central OR. Social benefits include
increased community participation and engagement, including multi-party monitoring activities. Educational
benefits include community outreach through web site postings and project coordinator presentations.
Monitoring: A multi-party monitoring process will be initiated which will analyze COPWRR and project
outcomes. This process will utilize measures of forest health, local contracting, and local utilization of
biomass, and will result in a monitoring report.
3. Taking Advantage of Existing Networks, previously-funded projects and knowledge. (20 Points)
A. Describe how the proposed project takes advantage of relevant, existing networks and previously-funded projects.
B. Describe who and what were consulted to ensure the best information available was used in designing this project proposal.
Response:
A. Existing Networks and Funding: This project builds directly upon the outcomes of COPWRR Phases I
and II, which were previously funded by the National Fire Plan. COIC is also pursuing an Economic
Development Administration grant for renewable energy development in Central Oregon, which dovetails
nicely with COPWRR Phase III, and has recently received a $48,000 grant from the USDA Forest Service
Forest Products Laboratory to develop Coordinated Resource Offering Protocol maps and associated
utilization opportunities. COPWRR is a member of Sustainable Northwests’ Healthy Forests-Healthy
Communities Partnership, and COPWRR Phase III and the CROP initiative have been designated as an
“Oregon Solutions” project by Governor Kulongoski, which gives project coordinators access to state
resources.
B. Consultations: This project proposal was prepared after consultation with Bill Vonsegen, USDA Forest
Service Region 6; COPWRR Advisory Council members; local forest industry businesses (see list above);
and the COIC Board of Directors.
Enclosure 3D - Project Work Form
Tasks
Aim partnerships, research, and needs
assessment towards the capture of
private foundation and other dollars to
augment product development, market
research, and biomass supply
stabilization efforts.
Engage in product development and
market research of the opportunities
identified in the COPWRR Strategy
Framework
Develop and support intra-regional
biomass supply stabilization efforts
Delivery of product development and
market research products to interested
businesses
Time Frame
March 2005 – July 2005*
*these opportunities will be taken
advantage of at any time they are
made available.
March 2005 - November 2005
Pre-grant period through
December 2005 and ongoing
Ongoing – culminating in March
2006
Responsible Party
COIC/COPWRR Ad Council
Business Partners
Mater Engineering
Sustainable Northwest
COIC/COPWRR Ad Council
Consultant
Business Partners
Sustainable Northwest
Small Diameter Tree Team
COIC/COPWRR Ad Council
Mater Engineering
Business Partners
Sustainable Northwest
COIC
Sustainable Northwest
Ongoing development of public
outreach and education program (web
site, presentations, etc.)
March 2005 – March 2006
COIC
Maintenance and further development
of local and regional partnerships
(Advisory Council meetings, etc.)
March 2005 – March 2006
COIC/COPWRR Ad Council
Public Agencies
Implementation Teams
Develop Multi-party Monitoring
Program for COPWRR
May 2005 – July 2005
COIC/COPWRR Ad Council
Sustainable Northwest
Ecosystem Workforce Program
Watershed Research and
Training Center
Delivery of Monitoring Report
March 2006
COIC
Enclosure 4D - Project Budget
Cost Category
Description
Federal
Agency
Personnel
Project Coordinator
Support Staff
Subtotal
$47,024.00
$14,181.00
$61,205.00
Applicant
Partner 1
COIC
Advisory Council
$5,000.00
$15,000.00
.
$5,000.00
$15,000.00
Partner 2
Total
Implementation
Teams
$10,000.00
$10,000.00
$77,024.00
$14,181.00
$91,205.00
$0.00
$21,154.00
$7,525.00
$28,679.00
$0.00
$2,000.00
$600.00
$2,600.00
Fringe Benefits
Project Coordinator
Support Staff
Subtotal
$21,154.00
$7,525.00
$28,679.00
$0.00
$0.00
Travel
Project Coordinator
Partners
Subtotal
$2,000.00
$600.00
$2,600.00
$0.00
$500.00
$100.00
Subtotal
$500.00
$100.00
Project Coordinator
Outreach and Education
Subtotal
$11,287.00
$600.00
$11,887.00
$0.00
$20,000
$5,000
Subtotal
$20,000
$5,000
$0.00
$0.00
$25,000
Subtotal
$0.00
$0.00
$0.00
$0.00
$0.00
$124,871.00
$10,100.00
$15,000.00
$10,000.00
$159,971.00
$0.00
Equipment
Office Equipment
$600.00
$0.00
$0.00
$600.00
$0.00
11,287.00
$600.00
$11,887.00
Supplies
$0.00
Contractual
Product Dev. & Market Res.
$25,000
Other
Total Costs
Project (Program) Income1
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project
period may require prior approval by the granting agency.