Enclosure 3A - Project Summary Form
120
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
Don Matlick
Oregon Department of Forestry
Phone:
Type of Applicant: (enter appropriate letter in box)
A
503-945-7444
FAX:
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
503-945-7454
Email:
Dmatlick@odf.state.or.us
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip):
2600 State St, Salem OR 97410
Project Coordinator
Project Coordinator (Name and Title):
Keith Shollenberger, Assistant Unit Forester
Organization/Jurisdiction:
Oregon Department of Forestry, Baker Sub-Unit
Phone:
FAX:
Email:
541-523-5831, ext. 21
541-523-5874
kshollenberger@odf.state.or.us
Project Information
Project Title:
Hazardous Fuels Reduction for WUI areas in Baker County
Proposed Project Start Date:
October 15, 2004
Proposed Project End Date:
September 30, 2009
Federal Funding Request:
$243,000
Total Project Cost:
$340,500
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
Yes, this is State priority # 26 - This is an extension of a grant previously funded (FFY 2001)
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
This project will include treating fuels in WUI areas in Baker County, especially those near planned
projects on federal land. All agencies involved will identify projects and decide on treatment options
in a collaborative environment. By treating fuels across the landscape, risk and/or severity of fire is
reduced, federal, tribal, and private land is protected, and community values are retained. These
are all goals of the Baker County Community Fire Plan that is anticipated to be in working draft form
by October 2004.
Project Location:
County:
Federal Congressional District:
Baker Sub-Unit
Baker
Oregon 2nd
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Telephone number of Contact:
Dale Ekman, Bureau of Land Management
541-523-1256
Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location (e.g., Watershed,
Address
neighboring community)
these items
as applicable:  anticipated outcomes

project relationship to the community risk assessment and
mitigation plan
 amount or extent of actions (acres, number of homes, etc.)
 community partners and their
 project timeline and matching or contributed funds
role(s)
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
▪ Project Location – This project will include, but is not limited to the communities of Sparta, Greenhorn,
Wood Tick Village, Black Mountain subdivision, and Unity. These are all communities indicated by our
Local Coordination Group as target areas within Baker County.
▪ Anticipated Outcomes – We anticipate working strategically with our partners to effectively reduce fuel that
adjoins public land using site-specific methods for creating community fuel breaks. This practice of pretreatment has been shown to reduce the intensity of a wildfire, which allows for safer and more effective fire
suppression strategies and tactics. The result is a community that is safer to live in and protect.
▪ Community Partners – Baker County has a Local Coordination Group consisting of land managers, fire
managers, emergency services, BLM, USFS, and local government that meets annually to address the issue of
fuels reduction. At those meetings, projects are aligned: private land with those projects on federal land in
order to utilize funds efficiently.
▪ Relationship to Community Risk Assessment and Mitigation Plan – We are currently working with the
Baker County Emergency Management Office to implement such a plan. Wildfire has been identified as a
risk through the county’s Hazardous Mitigation Plan and the Community Risk Assessment and Mitigation
Plan will be a project listed in the Hazardous Mitigation Plan. The county has shown strong commitment to
this process by hiring a person to assist with community fire planning and fire prevention. Our next task will
be forming a technical advisory committee consisting of community leaders, natural resource representatives,
tribal representatives, and private landowners. A working draft is anticipated by October 2004. By
continuing to plan wisely with tools such as a community plan that complements fuels reduction, we will
effectively mitigate wildfire risk in the WUI areas of Baker County.
▪ Amount or Extent of Actions – We estimate we can treat 550 acres in Baker County with this grant.
▪ Project Timeline and Matching Funds – The project will begin once grant funds are received and will
continue through September of 2009. Matching funds come from the landowner taking advantage of costshare opportunities. The landowner matches 25% with the cost-share portion received from this grant not to
exceed 75%.
▪ Proponent’s Ability to Complete Project – We are committed to educating as many landowners as we can
with respect to the risks of wildfire and the risks that compound wildfire in the wildland urban interface.
With this grant, we will expand on our prevention efforts by offering cost-share incentives to treat the fuels
that add to the behavior and intensity of wildfire. By doing so, we will effectively protect communities and
resources on public and private land.
Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
A. The communities protected by this grant are listed on the Federal Registry. These communities are
adjacent to, surround by, or are near federal lands with condition classes of 2 or 3. The results of this
project will aid in protecting the resources of these communities through the use of awareness and
mitigation of risk.
B. Baker County is a diverse region with a fire-dependent ecosystem. Fuel loading in many areas of the
county is at unnaturally high levels as a result of several factors including wildfire suppression and
past land management practices. After a field assessment is completed, we assist the landowner in
choosing treatment options that will help them meet their objectives while simultaneously minimizing
the fuel loading on their property and adjacent to their home. Proven one or two-stage processes
dealing with small diameter material such as such as non-commercial thinning, pruning, chipping, pile
and burn, and/or slashbusting are the most commonly applied practices. Because of seasonal weather
conditions (snow depth) and insect implications (pine bark beetles), our window of opportunity for
fuels treatment is narrow. Ideally, treatment specific to the site can take place August through
December.
C. Landowners sign a document that indicates their responsibility to maintain the treatment area for 10
years.
D. We will continue to use the opportunity for discussing results of fuels reduction projects and
community assistance projects at annual Local Coordination Group meetings. At that time, we will
determine what successes took place and what could be improved. We will also use the Community
Risk Assessment and Mitigation Plan as a guiding document for planning and monitoring future
projects, as well as guidelines established in Oregon Forest Practices Act and Oregon Salmon Plan.
Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
A. Reduction of fuel within the WUI areas of Baker County will reduce the possibility of a wildfire
becoming a catastrophe. This will protect the value of the community, which will contribute to the
sustainability of the economy. Local logging contractors displaced by a lack of traditional logging
operations have been able to maintain their businesses by participating in NFP fuels reduction
projects.
B. This project will create new jobs on a project-by-project basis. Local logging contractors, through
diversification of their skills and by balancing fuels reduction projects with traditional logging
operations have been able to maintain their employees in year round employment. Without the recent
intrusion of NFP funding, many such contractors would no longer be in business.
C. Contractors gain skill and knowledge in wildfire risk and how to mitigate hazards around a home or
community that contribute to wildfire risk. Other more general skills such as basic silviculture are
developed and utilized in relation to retaining a fire-adaptive ecosystem with sustainable forestry.
D. Biomass is utilized where feasible and available. Current market conditions and a lack of local
processing facilities make the use of byproducts from fuels reduction difficult.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
A. Baker County has begun efforts to create a Community Risk Assessment and Mitigation Plan. So far,
notes have been compiled from the annual Local Coordination Group meetings for use in this plan;
WUI areas have been identified. Also, assessments and projects done so far in Baker County will be
used as data in the plan. You can contact Angie Johnson, National Fire Plan Planning Coordinator,
Oregon Dept. of Forestry, Northeast Oregon District, (541) 963-3168, for a copy of progress thus far.
B. Currently, we use landowner interest as a gauge as well as information gained at our annual Local
Coordination Group meetings we have with local and Federal agencies. We then align our landowner
interest with public land projects in order to treat conditions across the landscape.
C. We will continue to consult with the Local Coordination Group for our area in order to identify
partners we can team with to implement fuels reduction projects. The LCG has identified South
Baker County as an area where federal and private lands are adjacent and in need of work. We would
like to use a portion of these funds to enlist as many private landowners as possible in fuel break
projects there.
D. Local support comes in the form of landowner interest to treat fuels on private land. Cost-share is in
the form of the landowner's obligation to contribute 25% to fuels reduction on their ownership.
Enclosure 3A - Project Work Form
Tasks
Time Frame
Responsible Party
Contact homeowners, provide
educational materials related to
wildfire risk, and technical assistance
with fuels treatment and homesite
assessment.
October 2004 – September 2009
ODF
Continue meeting objectives of fuels
reduction for project areas listed in
the Community Fire Plan in Umatilla
County
October 2004 – September 2009
ODF, USFS, BLM,
landowners, fire protection
districts, local government, and
emergency management
Provide annual reports as needed
October 2004 – September 2009
ODF
Provide an end-of-project report
September 2009
ODF
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Personnel
Subtotal
Fringe Benefits
Subtotal
Travel
Subtotal
Applicant
Landowner
Partner 2
Total
$30,000
$22,500
$52,500
$30,000
$22,500
$52,500
$12,000
$9,000
$21,000
$12,000
$9,000
$21,000
$3,000
$3,000
$3,000
$3,000
Equipment
Subtotal
Supplies
Subtotal
Contractual
Subtotal
$198,000
$66,000
$264,000
$198,000
$66,000
$264,000
$66,000
$340,500
Other
Subtotal
Total Costs
$243,000
$31,500
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.