Enclosure 3B - Project Summary Form
62
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Applicant/Organization:
WASHINGTON STATE DEPARTMENT OF NATURAL RESOURCES
Phone: Type of Applicant: ( enter appropriate letter in box )
A
360-902-1754
FAX:
Email:
360-902-1757 mark.gray@wadnr.gov
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
Address (Street or P. O. Box, City, State, Zip) :
1111 Washington Street S.E. Olympia, WA 98504-7037
Project Coordinator
Project Coordinator (Name and Title):
Chuck Johnson, NFP Grant Coordinator, NE Washington, DNR
Organization/Jurisdiction:
WA State DNR, NE Region
Phone:
509-684-7474
FAX:
509-684-7484
Email:
Project Information chuck.johnson@wadnr.gov
Project Title:
Republic Community Risk Assessment and Mitigation Plan (Community Fire Plan)
Proposed Project Start Date: Proposed Project End Date:
April 2005 April 2006
Federal Funding Request:
$102,000.00
Total Project Cost:
$128,000.00
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential, or other:
YES. This is a stand-alone project and has been recommended by the Highlands Fire Defense Local Coordinating Group and rated as #3 in its priority list. The proponent is also proposing the Granite-Trout WUI Fuels Reduction project, ranked #1, and Malo East WUI Fuels
Reduction project, ranked #4.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and Mitigation
Plans (This should summarize page 2).
The Highlands Fire Defense Team Local Coordinating Group is proposing a Community Risk Assessment and Mitigation Plan for the City of Republic, Washington and the surrounding fire district. The planning process would analyze community needs for prevention and suppression, assess where and how to reduce hazardous fuels, and recommend strategies and opportunities to mitigate wildfire vulnerability. Highest priority target areas are where fuel condition class is 2 or 3 within fire regimes 1 or 3 in the wildland/urban interface. These areas are very common in and around Republic
.
Project Location: County:
Republic, Washington
Name of Federal, tribal, and/or State Official with whom you coordinated this proposal:
Fred Gonzales, National Fire Plan Staff Officer, Colville NF, USFS
Steve Rawlings, Asst. Fire Staff, Colville NF, USFS
Loren Torgerson, District Manager, WA DNR
Cris McCuen, Fire Prevention Specialist, Mt Tolman BIA
Jim Rees, National Fire Plan Coordinator/Wildlife Biologist, Spokane BLM
Ferry
Federal Congressional District:
5
Telephone number of Contact:
509-446-7500
509-684-7000
509-684-7474
509-634-3157
509-665-2100

Enclosure 3B (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page, single space, 12-pitch font.
Describe project including, but not limited to:
Address these
 change fire behavior items as applicable: through fuels reduction
 increase community education and awareness
 enhance fire protection

WHO are your collaborators - are they current or potential collaborators?
 describe the relationship of this plan’s desired outcome to NFP Goals capability
 desired outcome and to any existing community fire protection plan.
 project time frames and matching or contributed funds
 tools and/or skills needed to complete project
 specific project location, geographic extent, and fire risk assessment methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
The Republic Washington assessment area is considered an accident waiting to happen by local fire professionals. The area encompasses 120 square miles and approximately 2000 homes, most of which are in an extreme fire danger condition as detailed in 9) below.
1) The proposal involves doing community risk assessment and mitigation planning for the purpose of creating a Community Fire
Plan. The Republic Community Fire Plan will assess and identify hazards and risks, recommend strategies for mitigations, and prioritize options for future treatments by local, state, and federal agencies. This plan will bring focus to fire suppression needs and fuel treatment activities in a coordinated way between various agencies and jurisdictions with the long-term goal of making the community safer and more resilient in a frequent fire environment according to National Fire Plan goals.
2) The risk assessment phase of the community fire plan will involve citizen participation in evaluating their property vulnerabilities. This provides a teachable moment in which to share literature about fire hazards and defensible space.
3) The planning process will include an inventory and evaluation of fire suppression resources in and around the community.
From this will derive recommendations that local, state and federal fire managers can use in strengthening their suppression capabilities in a cooperative way.
4) The desired outcome is a thorough working document that contains specific information to inform and guide local, state and federal agencies. It will guide decision making for emergency operations and serve as an action plan for targeted mitigation recommendations. The community fire plan will be a complementary addition to the Ferry County Emergency Response Plan.
5) Collaborators are local fire managers, Ferry County Commissioners, and Republic City Council. More collaborators are expected to become involved once the project is funded and contacts with groups and individuals occur.
6) The desired outcome of the Republic Community Fire Plan matches the goals of the National Fire Plan by creating a coordinated strategy to mitigate fire hazards that cross jurisdictional lines. Multiple agencies will be steering the direction of the plan and coordinating together as the mitigation strategies and prioritization takes shape. The goal is to reduce fire hazards seamlessly across the landscape irrespective of ownership.
7) The project is possible to complete in a year if adequately funded. The Republic Ranger District, USFS; and Ferry/Okanogan
Fire District #13 are able to provide some support in the form of office space and access to business machines. The DNR
(Chuck Johnson) will serve as Project Director and supply administrative expertise.
8) The project will require a writer/editor and a fire-savvy fuels consultant to spearhead public contacts and risk assessments.
These people would be the backbone of the work, coordinating data and organizing volunteer help with the risk assessments.
They will need only access to a computer and typical office machines.
9) The geographic area of the project is defined by the boundary of the Ferry/Okanogan Fire Protection District #13. The district has Republic at its center and extends 1 mile north of Curlew Lake, and is bounded by the Colville National Forest on the east, west, and south sides, with some private fee land extending south into the Colville Reservation. The total area extends about ten miles by twelve miles, an area of approximately 120 square miles. The goal is to visit and accomplish a risk analysis on close to 2000 properties during the project using an enhanced NFPA 299 survey process.

Enclosure 3B (Page 2 of 3) - Project Evaluation Criteria
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one briefly, yet thoroughly. Limit your responses to the area provided .
1. Planning for Action (40 points)
A.
Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
 Fire behavior changes through fuels reduction
 Community education and awareness
 Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete previous fire planning by the community?
D.
How will the plan address landowner responsibility for implementation of this plan?
E. Describe your ability to complete project in one year of receipt of funds
Response:
A. The Community Fire Plan will guide neighboring federal land managers in targeted fuel management strategies that will reduce potential fire behavior threats to adjacent private lands. Building the plan will require increased interagency collaboration and coordination of mutually recognized hazards, prevention needs, and suppression capabilities. Long-term outcomes will be seen in reduced fire severity and more effective fire suppression because of acres treated, improved preparedness planning, and a more informed public.
B. The Community Fire Plan will involve a program of home risk assessments. As field surveyors go door-to-door doing risk assessments, they will include the participation of the landowner and leave them with informative literature. The findings of the risk assessments will produce a list of recommended hazard mitigation strategies appropriate for the fuel type and properties at risk. The plan will prioritize the treatments, specifically targeting those areas with Fuel Condition Class 2 and 3 in Fire Regime 1 or 3 where fire behavior is most likely to be severe. The plan will also include an analysis of all fire suppression resources in the community, and evaluate strategies for them to work in an increased complementary and coordinated fashion. The plan will also address 911 addressing, evacuation routes, communications, interagency agreements, and local fire personnel qualifications and training.
C. Since this plan is conceived by a collaborative group of local fire managers, they will each have a stake in its results for their own agencies.
Each of them currently “own” a single piece of the community fire puzzle, but a Community Fire Plan will be the first time that each entity can piece together the whole puzzle so everyone can see the big picture. This plan will allow agencies to maximize their suppression dollars and fuel treatment effectiveness by putting together synergistic strategies and complementary priorities using their agency employees, contractors, or stewardship opportunities.
D. Private landowners are very aware of potential destructive forces of wildfire, but they often don’t realize how their own fuels provide the fire’s ability to threaten them. The risk assessments will reveal the role of hazard fuels and how homeowners can begin reducing their own fuel hazards.
E. See Enclosure 3C. The project timeline is something that can be completed in one year.
2. Enhancing Community Collaboration and Local Capacity. (30 points )
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and the level of their involvement.
C.
D.
How will this project enhance local community collaboration and local capacity for cooperative action?
Describe skills or experience the community will gain through development of this plan.
Response:
A. The Highland Fire Defense Team Local Coordinating Group is interagency in nature. Also, the project will move forward with the cooperation and in coordination with the Ferry County Commissioners and Republic City Council. Fire hazard information prior to risk assessments will be given to civic groups, school classes, and clubs. When people understand the problem, they are more apt to volunteer helpful ideas and support solutions.
B. See Block 3 A and B.
C. Recent large fires in the community have made people aware of fire danger. People want to see action in removing hazards. The
Community Fire Plan gets various agencies all sitting around the same table and sharing their mutual concerns and goals.
D. Property owners will become aware during risk assessments of specific items that contribute to increased fire risk around their homes. They will learn that a hazard in one area may contribute to increased risk in another area. This awareness will lead to a greater incentive to resolve their own hazard fuel situations.

Enclosure 3B (Page 3 of 3) - Project Evaluation Criteria
3. Expanding Community Participation. (30 Points)
A. Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the cooperators/members (in a broad way) of the local area coordination group.
B. Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the plan’s completion, including any existing or proposed cost-share agreements and their status.
C.
Describe the extent of local support or opposition for the project.
D.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the next steps described in the plan.
E. To what extent will this project be offered to serve as a model for other communities in your sub-geographic area, statewide area?
Response:
A.
This project is the product of collaborative brainstorming by an interagency group of local fire leaders. They include:
Cris McCuen, Colville Confederated Tribe; Loren Torgerson, District Manager, WA DNR; John Foster, Fire Chief,
Ferry/Okanogan FPD #14 and Fire Manager, WA DNR; Sharon Barton-Wood, FMO Okanogan NF; Joe
Schertenlieb, Homeowner Fuels Planning Consultant; Ted Murray, OK CO Planning; Karrie Stevens, FMO Colville
NF; Reed Heckly, Fire Commissioner, Ferry/Okanogan FPD 13 and AFMO, Colville NF; Mary Dalton, Prevention
Spec. Oka/Wen NF, Jim Rees, Fuels Specialist, BLM. This group has functioned together for several years under the title of the Highland Fire Defense Team, and pioneered a successful defensible space fuels reduction program funded by Community Assistance grant dollars in 2000. Consultation has included the Ferry County Commissioners and Republic City Council.
B.
Collaborative partners have offered in-kind support in the form of office machines, computers, and office space.
Major partners are the USFS-Colville NF, Ferry/Okanogan FPD 13, and Wash DNR. Each of these agencies have fire suppression obligations that overlap. Fuel reduction funding on federal lands will soon be targeted toward those areas adjacent to communities with completed Community Fire Plans. The Colville NF desires their fuels dollars to be spent where they will offer the highest protection value.
C.
There has been no opposition to the proposal so far.
D.
The Community Fire Plan will provide a listing of strategies and projects for local, state, and federal agencies to pursue as funding becomes available.
E.
This project will be the first Community Fire Plan in Ferry County. This will also be a prototype for the area, with the hope of doing a future community fire plan effort in the adjacent fire district to the north, Ferry/Okanogan FPD #14. -
Curlew .

Tasks
-Obtain funding and organize steering committee.
-Recruit Writer/Editor
-Recruit Fuels Survey Specialist
Enclosure 3C - Project Work Form
Time Frame
April 2005
Responsible Party
Grant Administrator
Highland Fire Defense Team LCG
Organize workspace and acquire materials
-Risk Assessments of 2000+ properties
-Data Management from fuel surveys
-P.R. - Conduct information meetings entities to obtain inventory and mapping of community infrastructure and suppression resources.
First draft compilation of data, maps, and hazard assessments.
April 2005
May 2005 - Oct 2005
May 2005 - Sept 2005
October 2005 - November 2005
Local Coordinating Group Steering
Committee
Fuels Consultant
Writer/Editor
Writer/Editor
Local Coordinating Group Steering
Committee
Writer/Editor
Fuels Consultant
Recommend mitigations, opportunities, strategies, and priorities
Finalize Community Fire Plan
-Publishing and circulation of Fire Plan
-Presentation meetings w/ local entities.
December 2005 - February 2006
March 2006
April 2006
Local Coordinating Group Steering
Committee
And Collaborators
Local Coordinating Group Steering
Committee
Writer/Editor
Writer/Editor
Local Coordinating Group Steering
Committee

Enclosure 3D Project Budget
Cost Category
Description
Personnel
Federal
Agency
Applicant Partner 1 Partner 2 Total
WA DNR Ferry Co. RFD
Project Coordinator/DNR Admin
Fuels Consultants
Writer/Editor
Subtotal
Fringe Benefits
Subtotal
Travel
Per diem and mileage
Subtotal
Equipment
Clinometer, GPS, Digital Camera
Office Space/Computer
Subtotal
Supplies
Office Supplies
GIS Mapping Support
Hazard/Risk Brochures
Subtotal
Contractual
Fire Plan Printing/Binding
Subtotal
Other
Telephone
Bulk Mailing/Newspaper ads
Subtotal
Total Costs
$11,000.00
$55,000.00
$42,000.00
$97,000.00 $11,000.00
$500.00
$1,500.00
$2,000.00
$1,000.00
$1,000.00
$500.00
$1,500.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$2,000.00
$6,000.00
$8,000.00
$3,000.00
$3,000.00
$108,000.00
$2,000.00
$2,000.00
$8,000.00
$5,000.00
$1,000.00
$2,000.00
$102,000.00 $15,000.00
$11,000.00
$128,000.00
Project (Program) Income 1
(using deductive alternative)
1 Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant.
Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.