Enclosure 3A - Project Summary Form
21
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Application for Fuels Treatment Projects
Applicant
Applicant/Organization:
Ponderosa Pines Property Owners Association
Phone:
Type of Applicant: (enter appropriate letter in box)
L
541-536-1171
FAX:
Email:
Sarges_outpost@yahoo.com
Address (Street or P. O. Box, City, State, Zip):
A. State
B. County
C. Municipal
D. Township
E. Interstate
F. Intermunicipal
G. Special District
rivate University
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
M. Other (Specify) _______________________
51872 Subal Pine Dr., LaPine, OR, 97739
D. Township
K. Indian
Tribe
Project
Project Coordinator (Name and Title):
Coordinator
E. Interstate
William Armstrong, Commons Manager
L. Nonprofit Organization
Organization/Jurisdiction:
F. Intermunicipal
Ponderosa Pines Property Owners Association
M. Other (Specify) _______________________
Phone:
541-536-3870
FAX:
Email:
G. Special District
Project Information
Project Title:
Commons Fuel Treatment Project for Ponderosa Pines
Proposed Project Start Date:
March 2005
Proposed Project End Date:
October 2006
Federal Funding Request:
$249,500.00
Total Project Cost:
$351,500.00
Are you submitting multiple projects? If so, please prioritize, and explain if the projects are stand alone, sequential or other:
Yes, and priority is as follows: 1. Fuels Treatment Project is a stand-alone project. 2. WUI Prevention and Education Project is a
stand-alone project.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
The Ponderosa Pines Subdivision in LaPine, OR is applying for a fuels treatment grant to achieve
the goal of being at a cost-effective level of preparedness in firefighting and prevention. Reducing
the fire risk in wildland/urban interface areas is one of the primary goals along with working with the
community to reduce the risk of a catastrophic fire within the community itself by creating defensible
space around the homes. Providing an increased capacity to fight potential fires by creating
improved access and staging areas will prove to be an extremely cost-effective option in fighting
potential fires.
Project Location:
County:
Federal Congressional District:
Ponderosa Pines Subdivision, LaPine, OR
Deschutes
Oregon 2nd
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Telephone number of Contact:
Tim Bisby - Assistant Fire Management Officer for the Cascade Division of the
Deschutes National Forest
541-383-4732
Enclosure 3A (Page 1 of 3) - Project Narrative Description
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than one page,
single space, 12-pitch font.
Describe project including, but not limited to:
 project location (e.g., Watershed,
Address
neighboring community)
these items
as applicable:  anticipated outcomes

project relationship to the community risk assessment and
mitigation plan
 amount or extent of actions (acres, number of homes, etc.)
 community partners and their
 project timeline and matching or contributed funds
role(s)
 proponent’s ability to complete project
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
This project is located in the Ponderosa Pines Subdivision of LaPine, OR. The project is being developed to
reduce the risk of wildland fires in Ponderosa Pines through reduction of fuels within the community and the
creation of fire-resistant buffers around the community. Also, to increase the capacity to fight potential fires
through the creation of defensible space around structures and improved access and staging for fire fighters
and their equipment. Thirdly, to improve the evacuation routes in case of fire. A local coordination group
exists and is composed of the following with their respective roles: The Ponderosa Pines Property Owners
Association, a non-profit organization – project coordination, volunteer labor, funding for equipment and
funding for labor. Crown Pacific – providing labor and equipment to create a 200-foot fire resistant buffer
adjacent to Ponderosa Pines. Deschutes National Forest – creation of a fuel reduction buffer adjacent to
Ponderosa Pines. Midstate Electric Cooperative – fuels reduction and improved vehicle access in utility
right-of-ways. Northwest Environmental Consulting Services – consulting services including fuels treatment
prescriptions. Forest/Urban Land Classification Committee – risk assessment. Four areas have been
addressed to create a relationship between this project and the community risk assessment and mitigation
plan. The first is a RAM (risk assessment mitigation) strategy, which will be in place in 2004 by the
Deschutes National Forest. Secondly, Ponderosa Pines has developed a community management area and
management prescription. Its objective is to design forest management practices to mitigate fire risk on
Crown Pacific properties and the Ponderosa Pines community, and create an interface area between
Ponderosa Pines and Crown Pacific where modified forest management will be practiced. The third
relationship is focused on reducing the risks of catastrophic fire. The consensus of the interagency
Forest/Urban Land Classification Committee is that Ponderosa Pines warrants the high-density extreme
classification. The fourth area to be addressed is establishing and maintaining a high level of accountability
by projecting this project long-term, expected to last at least 5 years with on-going maintenance. The project
is designed to implement the current and future mitigation plan. These mitigation plans focus on four goals
and this project contributes to all of them: 1) reducing fuels loads within the community 2) creating a fireresistant buffer around the community 3) increasing the ability to fight fires within and around the community
4) improving evacuation routes. Ponderosa Pines is comprised of 1,000 acres, including 188 commons acres,
491 private lots, 350 residences and approximately 1200 residents. The timeline for this project follows:
Crown Pacific has cleared a fire buffer on two sides of Ponderosa Pines. Deschutes National Forest will
complete their fuels reduction prescription of thinning the land bordering Ponderosa Pines in 2004. The
following is planned for the spring of 2005. Ponderosa Pine volunteers and staff will survey and flag all
commons areas. Northwest Environmental Consulting Services will flag according to the mitigation
prescription. Contractors will be hired to thin, prune, brush and chip all commons areas and mow bitter brush
in the Crown Pacific fire resistant buffer. Contributed funds to date total $88,200 and are detailed on page 3,
section 3. The projected matching funds for 2005 total $32,200 and are also detailed on page 3, section 3.
Ponderosa Pines Property Owners Association and the local coordination group have demonstrated their
concern and willingness to implement fuels reduction and fire mitigation by reducing fuels on commons and
on interface borders with the community. We have local and governmental support and motivation to
complete this project.
Enclosure 3A (Page 2 of 3) - Project Evaluation Criteria
Applications for funding must include narrative responses that address the following three criteria. Be sure you address every one
briefly, yet thoroughly. Limit your responses to the area provided.
1. Reducing Hazardous Fuels (50 points)
A. Describe the community infrastructure that will be protected.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or
removed, and the techniques and timing of the treatments.
C. How will the proposed treatments be maintained in future years?
D. How will you use multi-party monitoring to improve this and future projects?
Response:
The community infrastructure to be protected by this project includes: roads, homes, community water
system, which includes storage tanks and distribution lines, powerlines, phones lines and cable lines, as well
as emergency power for the water system. The first year of our hazardous fuels reduction project will
concentrate on the continuation of creating a fire resistant buffer around the community and reduction of
hazardous fuels in the 188 acres of commons in the community. Down wood, dead or dying trees, brush and
live trees will be removed and chipped. The boundary buffer with Crown Pacific has already been created on
two sides, with the exception of brush removal. The fire regime in the area is at a rating of 1 and the fuel
condition class is at a rating of 3. We intend to remove the brush in the summer of 2005 and maintain the
buffer as brush-free in the future. The removal of the brush and fuel concentration will lower the fuel
condition class to a rating of 1. The Deschutes National Forest intends to create a fire resistant buffer on its
border in the spring and summer of 2005. The majority of the mitigation effort for 2005 will concentrate on
hazardous fuel removal in the commons areas. In the spring of 2005, Ponderosa Pines volunteers and staff
will survey and flag all commons areas and forestry consultants with Northwest Environmental Consulting
Services will establish on the ground the fuels reduction prescription. This will consist of removal of all brush
and down wood in the commons, as well as live tree thinning and pruning. In the spring of 2005, contractors
will be hired to implement this prescription by the end of the summer. The local coordination group will
maintain the buffer around the community and the commons as a fire resistant area. Crown Pacific and the
Property Owners Association already have an agreement to maintain the buffer. The commons will be
maintained through periodic thinning, pruning and brushing. The local coordinating group will monitor the
effectiveness of mitigation efforts in the future. The Property Owners Association has committed to training
and certifying two residents as fire-risk assessors. Bankcorp Insurance Company, The Forest/Urban Land
Classification Committee and Northwest Environmental Consulting Services will monitor the fuels loading in
the treated areas, as well as prioritize other high risk areas for future treatment.
Enclosure 3A (Page 3 of 3) - Project Evaluation Criteria
2.
Increasing Local Capacity (25 points)
A. How would the proposal improve or lead to the improvement of the local economy in terms of jobs and
sustainable economic activity?
B. How many jobs are expected to be created or retained and for how long? (Please distinguish between
essentially year-round and seasonal jobs).
C. What tools and skills will be gained or utilized as a result of this project?
D. Will biomass be utilized; if so, in what manner and how much?
Response:
This proposal is estimated to require 8 full-time contract workers that will be utilized for 130 workdays to
implement fuels reduction in 2005. The contract workers to be hired will be local to the LaPine area, which
will stimulate the local economy. It is estimated that 6 full-time local residents will be hired to survey and
flag treatment areas for 100 workdays for 2005. This will be an ongoing fuels reduction project for at least 5
years. In 2006, we intend to begin a fuels reduction treatment on the private lots in the community, which
again will use local contractors. The maintenance of treated areas will continue indefinitely creating some
sustainable economic activity. Most jobs created by this project will be seasonal. Chainsaws and commercial
mowers and chippers will be utilized, as well as survey instruments. All of the biomass will be utilized
within the community in the form of woodchips for landscaping and firewood for the local community. 188
common acres will be thinned producing approximately 7.3 tons/acre. 43 acres of Crown Pacific property
will be brushed producing approximately 8.5 tons/acre.
3.
Demonstrating Community and Intergovernmental Collaboration (25 Points)
A. How will this project implement a community risk assessment and mitigation plan? Include name of plan, date
it was prepared, and local contact to get a copy of the plan if requested.
B. How has this treatment been coordinated with adjacent landowners and local/State/Tribal/Federal agencies?
C. Identify the cooperators/partners involved in implementation of this project.
D. Describe the extent of current local support for the project, including any cost-sharing agreements.
Response:
This project will implement existing community risk assessment and mitigation plans and an improved plan
will be written in winter 2004. Current plans include: The risk assessment mitigation strategy for the
Deschutes National Forest, which will be in place in 2004 and The Ponderosa Pines Interface Management
Area Agreement, written in 2003. The local contacts are Tim Bisby and William Armstrong, respectively.
These plans require fuels reduction, community awareness and education, increased fire-fighting capacity and
improved fire evacuation routes. This project contributes to all of these goals by reducing fuel loads in the
commons, creating fire breaks within and around the community, clearing access routes and staging areas for
fire fighters and opening new evacuation routes for residents, as well as creating defensible space around their
properties. Treatment has been coordinated with adjacent landowners and all other invested parties through
letters of cooperation that have been signed with The Ponderosa Pines Property Owners Association, Crown
Pacific, Bankcorp Insurance Company, Northwest Environmental Consulting Services and Midstate Electric
Company. Local support for fuels reduction in and around the community included the following in 2003:
Crown Pacific - $56,000, Midstate Electric - $7,000, Ponderosa Pines Property Owners Association $18,400, Ponderosa Pines volunteer labor - $6,800. In 2005, the Deschutes National Forest has committed to
creating a fire resistant interface with Ponderosa Pines. Midstate Electric has committed to spend $7,000 on
maintaining and reducing fuels in the right-of-ways. Ponderosa Pines Property Owners Association and its
volunteers have committed to spending $18,400 on contracted labor, and $6,800 on volunteer labor for fuels
reduction and have made an agreement with Crown Pacific to maintain the buffers around the community.
Enclosure 3A - Project Work Form
Tasks
Time Frame
Responsible Party
Write improved community risk assessment
and mitigation plans
Winter 2004
Ponderosa Pines Properties Owners
Association
Northwest Environmental Consulting
Services
Survey and flag commons area.
Spring 2005
Ponderosa Pines Properties Owners
Association
Flag property according to mitigation
prescriptions.
Spring 2005
Northwest Environmental Consulting
Services
Hire contractors for fuels reduction
prescription.
Spring 2005
Ponderosa Pines Properties Owners
Association
Hire contractors for brush mowing of fire
resistant interface with Crown Pacific lands.
Spring 2005
Ponderosa Pines Properties Owners
Association
Enclosure 3D Project Budget
Cost Category
Description
Federal
Agency
Personnel
Administration
Labor
Applicant
Ponderosa Pines
Property Owners
Association
Partner 1
Partner 2
Crown Pacific Midstate Electric
$49,500.00
$13,600.00
$63,100.00
$49,500.00
Subtotal
$49,500.00
Total
$13,600.00
$13,600.00
Fringe Benefits
Subtotal
Travel
Subtotal
Equipment
Subtotal
Supplies
Subtotal
Contractual
Fuel reduction contract
Contract
Subtotal
$56,000.00
$14,000.00
$200,000.00
$18,400.00
$18,400.00
$56,000.00
$14,000.00
$270,000.00
$18,400.00
$288,400.00
$249,500.00
$32,000.00
$56,000.00
$14,000.00
$351,500.00
$200,000.00
Other
Subtotal
Total Costs
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the
grant. Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees
earned from renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of
commodities or items developed under the grant or cooperative agreement. The use of Program Income during the project period
may require prior approval by the granting agency.