Project Summary Form
Id Number 2006-074
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Prevention & Education Projects
Applicant
Applicant/Organization:
State of Oregon Department of Forestry/COD/Prineville-Sister
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
A
503-945-7341
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
503-945-7416
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, , OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith Grant Coordinator/Christy Donham Field Coordinator
Organization/Jurisdiction:
State of Oregon Department of Forestry
Phone: (111 111-1111 x 1111)
503-945-7341
FAX: (111 111-1111 x 1111)
503-945-7416
Call Ahead For FAX
Email:
msmith@odf.state.or.us
Project Information
Project Title:
Wildland Urban Interface Fire Protection Act Education Packets
Proposed Project Start Date:
05/01/2006
Federal Funding Request:
$
27,036
Proposed Project End Date:
12/31/2008
Total Project Funding:
$
53,036
Are you submitting multiple projects? If so, please explain and prioritize:
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
The Oregon Forestland-Urban Interface Fire Protection Act of 1997,aka Senate Bill 360, is currently being implemented in portions
of Central Oregon. Two of the obligations put into place under the Act is a requirement that when a property changes ownership,
the new owner is to be made aware of their firewise responsibility and that they certify their property meets the firewise and
defensible space standards established under the Act. To enhance community awareness and education about the Act, and to
assist the Oregon Department of Forestry to better administer this protion of the Act, we propose to develop and distribute
information kits to building trade groups, real estate companies, mortgage lenders and similar groups. The goals of this project are
to make citizens more aware of the Act and to ensure that new landowners receive the information they need. We also plan to
distribute these kits to homeowners with the help of associations,fire department and others.
Project Location:
Latitude: -121.298
Longitude: 44.022
County:
Deschutes
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
2
Telephone number of Contact:
Tom Andrade ODF/COD Interface Coordinator
541-549-6761
Joe Stutler, Deschute County Forester
541-322-7117
Christy Donham, Central Oregon Fire Prev Coop Chair
541-447-5658
Describe project, including, but not limited to:
x type of project to be delivered
x project location
x method of delivery
x project relationship to community or natural
landscape fire plans
x target audience
x timeliness
x tools and/or skills needed to complete project
x projected timelines and cost estimation
x monitoring and evaluation procedures
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
Response:
An informative and educational packet consisting of pamphlets, guides, videos, and CD's will be tailored for specific industries such as builder associations,
tree care workers and arborists, landscape and contractors associations, title companies, real estate agencies / management companies, and homeowner
associations. This product will be delivered through the various organizations mentioned above as well as the Central Oregon Fire Prevention Cooperative,
local fire departments, Deschutes County Community Planning, and the Central Oregon Builders Association. This key information, for the Interface Protection
Act, will directly tie in with both the Firewise Communities USA and the FireFree "Get in the Zone" programs. These packets will be distributed across the
Central Oregon District of the Oregon Department of Forestry [ODF] where fire prevention legislation applies.
The relationship to community and natural landscape fire plans is direct. Everyone involved in this process from the agencies to the target audience are
currently involved in Community Wildfire Protection Plans [CWPP], fire prevention programs addressing the wildland urban interface, and education concerning
Central Oregon's natural disaster, wildfire. There is currently one CWPP in place and others are being created with structure protection from wildfire, a high
priority. This project will help meet the goals of structure protection, from wildfire, under the CWPP. This packet will help ensure consistent defensible space
regulations.
Tools and skills needed to complete this project will include current: Global Information System classification maps for ODF interface regulations as they apply
to various hazardous classifications across Central Oregon; interpersonal skills; the ability to explain and market the new regulations to various business
groups and community leaders; to be able to gain understanding and support to further this important regulation; and, ability to package the materials for the
various user groups so it's applicable, understandable, and sends the same message regardless of the group being addressed.
Monitoring and evaluation procedures include working with real estate companies to determine that new owners are receiveing the certification packages for
their new property, receipt of certification cards that the work was done per the information in these packages, and through various follow-up home
assessments.
1. Prevention of Wildland Urban Interface Fire (40 points)
Describe how the proposal will lead to:
A. Reduction of wildland urban interface fire
B. Reduction of structural losses
C. Homeowner action and personal responsibility to reduce fire loss of private land.
Response:
The Oregon Forestland-Urban Interface Fire Protection Act of 1997, more commonly known as Senate Bill 360, is designed to
directly address wildland-urban interface issues and the survivability of the structures in the path of a wildfire. The standards
developed to implement the Act, and which landowners must apply to their properties, is supported by research conducted at the
USFS Rocky Mountian Research Station, by Jack Cohen and others. Landowners are to apply these firewise standards to their
property and then certify, in writing, that they have done so. The primary standard to be met is the establishment of a 30 to 100 foot
fuel break around all interface structures. Coupled with other required standards, their applicaton will reduce the likelihood of a
wildfire exiting the property, of a wildfire damaging the structures and will make fighting such fires more safe for firefighters.
Landowners must recertify that their property meets the standards every five years. In addition, recertification must take place
whenever a property changes ownership or when a new structure is added to the property. This project is designed to enhance
the opportunity that individual property owners will become familial with their obligations and the reason they are being required to
carry out firewise pratices.
2.
Community Participation (30 points)
Detail the community participation and collaboration for this project. Define clearly why you believe your group
will be successful in delivering the proposal to the target audience. How will the project be sustained or carried
forward beyond project timelines? How will the project be monitored and evaluated?
Response:
The State of Oregon, Department of Forestry is working with numerous communities in Central Oregon to introduce and implement
the Oregon Forestland-Urban Interface Protection Act of 1997 [SB 360]. Additionally, we are collaborating with all nine fire
departments to gain their support for SB 360 and to encourage them to incorporate the survivability standards in Community Wildfire
Protection Plans as a basic starting point. The administrative rules of SB 360 require that homeowners recertify their properties
every five years. Once local real estate and title companies are incorporated into the implementation phase, their assistance will
continue as long as the regulations remain active. Homeowner associations and individual homeowners will have an active part as
well. The project will be monitored through a statewide data base, as certification cards are received they will be entered into the
system providing evaluation queries to review project performance.
3.
Partnerships (30 points)
Detail the level of involvement of any local multi-agency, emergency services, non-profit coordination group, and
provide a list of partners for this project with their current and expected level of involvement, including any kind of
contributions or matching funds. What is the project relationship to a community risk assessment or mitigation
plan? Include the name of the plan, date it was prepared, and local contact to get a copy of the plan if requested.
Response:
The information kits to be developed under this project, will be prepared in collaboration with traditional cooperators but, more
importantly, also with entities and organizations which have not historically been directly involved in helping to deal with the
wildland-urban interface problem. These new groups include building trade groups, real estate companies, mortgage lenders,
Deschutes County's Community Planning Department and other similar groups and organizations. More traditional partners include
the 13 structural fire departments and five wildland agencies that make up the membership of the Central Oregon Fire Prevention
Cooperative. When possible, the kits will be unique and stylized, to fit the needs of a particular industry, group or organization.
Contributions will be in-kind with their time,materials and labor off setting any direct funding. Involvement will consist of four to eight
meetings to build the information kits and stylize each to the particular industry the information kit is directed toward. A second
phase will be setting up distribution and information processes to bring all partners to a full understanding of the law and property
certification process. Again, homeowner associations will be a vital part of this project. There is currently one Community Wildfire
Protection Plan [CWPP] in place, while others are being completed, you can find the Upper Deschutes River Natural Resources
Coalition Plan [finalized July, 2004] at their web site www.udrnrc.org. Structure protection, from wildfire, is a high priority of all the
CWPPs and this project will help meet the goals of structure protection under these plans.
Project Work Form
Tasks
Time Frame
Develop multi-agency working group
Responsible Party
Tom Andrade ODF
Late Winter 2005
Identify target audience, create specific scripts &
collect supporting audio visual images, printed
material & current information
Tom Andrade ODF, Multi-agency working
group
Spring - Fall 2006
Produce customized informational kits in different
media formats
Tom Andrade ODF, Multi-agency working
group, Contractor
Fall / Winter 2006
Develop contacts / distribute information kits
Spring / Summer 2007
Evaluate effectiveness and fine tune materials /
messages - beta test and review
Tom Andrade ODF, real estate, agency,
homeowner association, and agency
partners
Tom Andrade ODF, Multi-agency working
group, contractor
Winter of 2007
Distribute final Kits
Spring 2008
Complete grant
Tom Andrade ODF, real estate, agency,
homeowner association, and agency
partners
Tom Andrade ODF, ODF staff
December 2008
Project Budget
Emergency Services
Cost Category
Description
Federal
Agency
Applicant
Fire Districts
Partner 1
CO Fire Prev Coop
Partner 2
Total
Partner 3
Personnel
Wages
$1,134
ODF Match
Subtotal
$0
$400
$700
$700
$2,934
$0
$14,250
$0
$0
$0
$14,250
$1,134
$14,250
$400
$700
$700
$17,184
$300
$300
$1,320
Fringe Benefits
OPE
ODF Match
Subtotal
$620
$0
$100
$0
$8,250
$8,250
$0
$0
$0
$8,250
$620
$100
$300
$300
$9,570
$500
$1,000
$0
$0
$0
$1,500
$0
$0
$0
$500
$0
$1,000
$0
$0
$0
$0
$1,500
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$3,000
$0
$0
$0
$0
$3,000
$0
$0
$0
$0
$0
$0
$3,000
$0
$0
$0
$0
$3,000
$20,160
$0
$0
$0
$0
$20,160
$0
$0
$0
$0
$0
$0
$0
$20,160
$0
$0
$0
$20,160
$1,622
$0
$0
$0
$0
$1,622
$0
$0
$0
$0
$0
$1,622
$0
$0
$0
$0
$0
$1,622
$27,036
$23,500
$500
$1,000
$1,000
$53,036
$0
$0
$0
$0
$0
$0
Travel
Mileage
$0
Subtotal
Equipment
Subtotal
Supplies
Maps, brochures,
Firewise Comm Recogniti
Subtotal
Contractual
Develop packet, brochure
Subtotal
Other
Salem 6%(Prot+Financ)
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.