Project Summary Form
Id Number 2006-044
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN-INTERFACE PROJECTS
Application for Community Risk Assessment and Mitigation Planning
Applicant
Applicant/Organization:
Len Riggin/ Wa. Dept. of Natural Resources Southeast Region
Phone: (111 111-1111 x 1111)
Type of Applicant: (enter appropriate letter in box)
A
509-925-0969
FAX: (111 111-1111 x 1111)
A. State
B. County
C. Municipal
D. Township
E. Interstate
509-925-8522
Please Call Ahead For FAX
H. Independent School District
I. State-Controlled Institution of Higher Learning
J. Private University
K. Indian Tribe
L. Nonprofit Organization
Address (Street or P. O. Box, City, State, Zip):
713 Bowers Road Ellensburg, WA 98926
Project Coordinator
Project Coordinator (Name and Title):
Mr. Len Riggin Fuels Management Coordinator Southeast Region
Organization/Jurisdiction:
Washington State Department of Natural Resources SE Rgion
Phone: (111 111-1111 x 1111)
509-925-0969
FAX: (111 111-1111 x 1111)
509-925-8522
Call Ahead For FAX
Email:
len.riggin@wadnr.gov
Project Information
Project Title:
Community Wildfire Protection Plan Writer and Facilitator (SE Region wide)
Proposed Project Start Date:
Proposed Project End Date:
05/01/2006
09/30/2008
Federal Funding Request:
$
134,540
Total Project Funding:
$
489,760
Are you submitting multiple projects? If so, please explain and prioritize:
Yes This is the only request for a Community Wildfire Protection Plan Writer and Facilitator for WADNR Southeast Region area. Prorization
and ranking will be established by the Local Coordinating Groups. Proposal will be reviewed by all Coordinating Groups in the Southeast
Region.
Brief Project Summary: Who, What, Where, Desired Outcomes in relation to NFP Goals and Community Risk Assessment and
Mitigation Plans (This should summarize page 2).
Seventy Five communities in nine counties [Klickitat, Walla Walla, Columbia, Garfield, Asotin, Chelan, Douglas, Kittitas and Yakima]
have been identified as high-risk for impact from catastrophic wildfire. The project is to provide a Facilitator and Community Wildfire
Protection Plan [CWPP] Writer to assist 60 communities. By employing a Plan Writer and Facilitator, each successive community
will benefit from streamlined processes for creating effective CWPPs. The desired outcome is that a maximum number of
communities work collaboratively to create and maintain a CWPP. Through implementation of the CWPP, the potential for
catastrophic wildfires should lessen and community response to a wildfire will improve.This project is unique because it proposes a
more efficient and effective method of assisting the citizens of high-risk communities to develop a comprehensive CWPP. Using a
Professional Facilitator Plan Writer, this project will develop a high quality plans for communities.
Project Location:
Latitude: 46.99963
Longitude: 120.516
County:
Kittitas
Name of Federal, State or Tribal contact with whom you coordinated this proposal:
Federal Congressional District:
4
Telephone number of Contact:
Melinda Martin USFS Pomeroy Ranger District
509-843-4631 Ext.
Jim Bailey USFS Nachess Ranger District
509-653-1479 Ext.
Marsh Haskins USFS Chelan Ranger District
509-682-2576 Ext.
Applications for funding must include a narrative response that describes the proposal. Please do not submit responses longer than
one page, single space, 12-pitch font.
Describe project including, but not limited to:
x change fire behavior
x WHO are your collaborators - are they current or potential collaborators?
Address these
through fuels reduction
x describe the relationship of this plan’s desired outcome to NFP Goals
items as
x increase community
and to any existing community fire protection plan.
applicable:
education and awareness
x project time frames and matching or contributed funds
x enhance fire protection
x tools and/or skills needed to complete project
capability
x specific project location, geographic extent, and fire risk assessment
x desired outcome
methodology
For this project, explain the level of cooperation, coordination or strategic planning, through a “Local Coordination
Group.” If you haven’t worked with a local coordination group, why not?
The 200 foot shaded fuel breaks proposed as fire hazard mitigation in most CWPPs will change fire behavior by creating an area incapable of
fueling a catastrophic fire. There will be less ground fuel, less canopy and thereby less ladder fuel, less small fuel, and maintain tree species
more resistant to fire [ponderosa pine] which eliminates large, long burning fuel sources.
The Facilitator will schedule and lead meetings to educate and inform 30 high-risk communities, per year, of their hazard rating, the benefits of
hazardous fuel management, protecting community infrastructure and personal property, and the opportunity to create a CWPP. The facilitator
will gather information and prepare each community to create a CWPP. The Plan Writer will assist the community in designing and completing
the written CWPP. Through the process of meetings and planning, important information will be disseminated throughout the community.
Through reviewing and mapping existing fire protection capabilities, the community will realize potential weaknesses in current fire protection.
Critical improvements can be identified and included in the final CWPP. Treatment needs/methods will be identified and prompt the community to
pursue funding and accomplishments.
By employing a Plan Writer and Facilitator, each successive community will benefit from streamlined processes for creating effective CWPPs.
The desired outcome is that a maximum number of communities work collaboratively to create and maintain a CWPP, lowering the potential for
catastrophic fires and improving community response should a fire occur. Communities will increase their awareness of the need to be prepared
for a fire event. The CWPP process will educate the landowners and general public within the community.
Potential collaborators include USFS, WADNR, county fire districts, county and local Emergency Management System teams, local citizens and
property owners, county and local utility and communication providers.
Effective and comprehensive CWPPs will relate directly to NFP Goals by reducing fire related fatalities, firefighter injuries, property damage,
infrastructure damage, environmental damage, and costs associated to fire suppression. Existing community fire protection plans will be
bolstered by the community collaboration, interest and awareness generated while creating a CWPP. The CWPP may also provide a method of
generating funding for existing plans or address issues not covered by existing plans.
The Facilitator and Plan Writer will complete 30 projects, per year, beginning in May 2006. Matching funds from WADNR, county fire districts,
county and local Emergency Management System teams, local citizens and property owners, county and local utility and communication
providers will cover wages, travel, supplies, equipment and indirect costs.
The Facilitator and Plan Writer will need professional experience in group consensus building, meeting scheduling, public speaking, clear and
concise writing, Geographic Information System mapping, and document publishing.
The project covers 60 communities in nine counties [Klickitat, Walla Walla, Columbia, Garfield, Asotin, Chelan, Douglas, Kittitas and Yakima].
These counties fall within the WADNR Southeast Region. The communities were rated as high-risk through NFPA299 and Risk Assessment and
Mitigation Strategies [RAMS] analysis.
The Facilitator will work closely with existing Local Coordination Groups. Proposal will be presented to each Local Coordinating group
representing each county within Southeast Region for prioritization and ranking.
Applications for funding, must include narrative responses that address the following four criteria. Be sure you address every one
briefly, yet thoroughly.
1. Planning for Action. (40 Points)
A. Describe your desired plan outcome and how the outcome will be measured.
B. How will the plan address :
x Fire behavior changes through fuels reduction
x Community education and awareness
x Enhanced suppression capability
C. How will the completed plan be implemented, and by whom? OR How does this plan enhance or complete
previous fire planning by the community?
D. How will the plan address landowner responsibility for implementation of this plan?
Describe your ability to complete project in one year of receipt of funds
Response:
The desired outcome is that the Facilitator and Plan Writer will enable communities [30 per year] to develop and enact CWPPs. Associated
outcomes are fuels reduction, fewer fire starts, improved emergency planning, and less damage sustained in the event of wildfire. The desired
outcomes will be measured by number of CWPPs completed and subsequent risk analysis using NFPA299 and RAMS. A lower risk rating will be
expected.
Foresters and scientists have established that a healthy forest is less likely to sustain catastrophic fires. Fuels reduction will improve forest health
and create conditions unlikely to carry an intense and damaging fire. It is expected that each CWPP will address specific locations and
techniques for fuels reduction.
The Facilitator will schedule and lead meetings to educate and inform 30 high-risk communities, per year, of their hazard rating, the benefits of
hazardous fuel management, protecting community infrastructure and personal property, and the opportunity to create a CWPP. The Facilitator
will gather information and prepare each community to create a CWPP. The Plan Writer will assist the community in designing and completing
the CWPP. Through the process of meetings and planning, important information will be disseminated throughout the community. It is expected
that following formal and informal meetings word-of-mouth education and awareness will continue throughout the community. As awareness
increases, community interest and acceptance should increase. The success of the CWPP rests on community involvement.
Suppression capability will be enhanced through thorough analysis of existing suppression capability, better planning, and improved mapping,
property owner efforts to reduce hazardous fuels around homes and buildings, and perhaps an increased interest in volunteer firefighting.
Support for tax-funded services may also be increased. Some communities may want to build fire stations or purchase fire trucks. Many
communities will create and follow emergency response plans, which can leverage suppression resources most efficiently depending on fire type
and presentation.
The complete plan will be implemented by WADNR, which will contract with Facilitators and Plan Writers for the nine-county area. WADNR will
direct and monitor work done by Facilitators and Plan Writers, disburse funds, and submit completed CWPPs for grant funding consideration.
WADNR will also serve as a consultant to each community developing a CWPP.
Landowner responsibility is voluntary and will be addressed specifically by each CWPP. However, through the Facilitator and Plan Writer,
WADNR will recommend landowner responsibility for the content of the plan. Specific responsibilities may include community protection analysis,
community mapping and prioritization of critical infrastructure, evacuation planning, removal of hazardous fuels from private property, and
compliance with emergency plan procedures during emergency events.
WADNR has experience with contracting, consulting, and fund disbursement. WADNR would hire multiple Facilitators and Plan Writers to
complete up to 30 CWPPs in one year.
2.
Enhancing Community Collaboration and Local Capacity. (30 points)
A. Describe your strategy for collaboration to develop this plan across multiple ownerships.
B. Identify the interested partners and members of the community who are involved in this project, and
the level of their involvement.
C.
D.
How will this project enhance local community collaboration and local capacity for cooperative action?
Describe skills or experience the community will gain through development of this plan.
Response:
The Facilitator will create a model to follow when assisting communities with developing and implementing a CWPP. The Plan Writer will create
a template for CWPPs that will speed the process for successive plans. As plans are created, other interested communities can use them.
When the Facilitator approaches the community, the Facilitator can offer existing plans as examples and further interest the new community
with success stories.
USFS will act as a consultant. WADNR will also act as a consultant; administer this grant project, and portions of CWPP grants. County fire
districts will assist with planning and providing fire suppression resources; county and local Emergency Management System teams will assist
and advise during planning, and provide emergency response resources. Local citizens and property owners will create the plans, and provide
time and labor for community actions under the plans. County and local utility and communication providers may advise and provide
information for the plans.
The Facilitator and Plan Writer roles are designed to exchange community collaboration and capacity for cooperative action by partner
agencies and stakeholders. With adequate community involvement and interest, the partners will perform as listed above.
The community will learn: effective communication skills, benefits of working in groups, time management skills, project planning and execution
through work parties,strategic and long-term community planning.
3.
Expanding Community Participation. (30 Points)
A.
B.
C.
D.
E.
Explain the level of cooperation, coordination and/or involvement of the Local Coordination Group. List the
cooperators/members (in a broad way) of the local area coordination group.
Describe your strategy for leveraging funding. Who are the partners and what is their commitment to the
plan’s completion, including any existing or proposed cost-share agreements and their status.
Describe the extent of local support or opposition for the project.
Describe your strategy for post-plan marketing and collaboration for the successful implementation of the
next steps described in the plan.
To what extent will this project be offered to serve as a model for other communities in your sub-geographic
area, state-wide area?
Response:
The Local Coordination Group involvement level will vary from community to community but is expected to be high. The Facilitator and Plan
Writer should be welcomed by each coordination group because of the expertise and professional output they will produce.Cooperators/members
include USFS, WADNR, county fire districts, county and local Emergency Management System teams, local citizens and property owners, county
and local utility and communication providers.
Partners are committed to the CWPP process because it captures the community priorities for fuels management on adjacent public lands,
priorities for increased emergency management services, and helps direct future planning and services. USFS will act as a consultant. WADNR
will act as a consultant; administer this grant project, and portions of CWPP grants. County fire districts will assist with planning and providing fire
suppression resources; Emergency Management System teams will assist and advise during planning, and provide emergency response
resources. Local citizens and property owners will create the plans, and provide time and labor for community actions under the plans. County
and local utility and communication providers may advise and provide information for the plans.
Local support for the project will vary from community to community but is expected to be high. It is expected that the Facilitator and Plan Writer
will be welcomed by each community because of the assistance they will provide during the CWPP creation.
WADNR will approach each community for permission to use experiences, photos, meeting records, and products developed as a promotional tool
for encouraging new partners, collaborators and communities to to develop CWPPs.
Project will serve as a model State wide.
Project Work Form
Tasks
Identify and prioritize communities at risk in
need of a CWPP. Prioritize with collaboration
of the county and community. Approximately
30 communities per year will be completed.
Develop a contract for writer and facilitator.
Award contracts to successful bidders.ten
communities.
Time Frame
Responsible Party
May 2006
Washington State Department of
Natural Resources (WADNR)
Counties
USFS (Ranger District adjacent to
Community)
June 2006
Washington State Department of
Natural Resources (WADNR)
Counties
USFS (Ranger District adjacent to
Community)
Contract adminstration. develop next series of
contracts for and additional ten communties
Nov. 2006
WADNR
USFS
Counties
April 2007
WADNR
USFS
Counties
Nov. 2007
WADNR
USFS
Counties
April. 2008
WADNR
USFS
Counties
Aug 2008
WADNR
USFS
Counties
Contract adminstration. develop next series of
contracts for and additional ten communties
Contract adminstration. develop next series of
contracts for and additional ten communties
Contract adminstration. develop next series of
contracts for and additional ten communties
Contract adminstration. develop next series of
contracts for and additional ten communties
WADNR
Close out the grant
Sept 2008
Project Budget
Landowners
Cost Category
Description
Federal
Agency
Applicant
Partner 1
Partner 2
Total
Partner 3
Personnel
writer (wages)
$0
facilator (wages)
Subtotal
$11,520
$288,000
$0
$0
$299,520
$0
$0
$0
$0
$0
$0
$0
$11,520
$288,000
$0
$0
$299,520
$0
$0
$0
Fringe Benefits
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
writer
$0
$16,000
$9,600
$0
$0
$25,600
facilator
$0
$0
$0
$0
$0
$0
$16,000
$0
$9,600
$0
$0
$25,600
$0
$1,500
$1,500
$0
$0
$3,000
$0
$0
$0
$0
$0
$0
$0
$1,500
$1,500
$0
$0
$3,000
$0
$1,600
$1,500
$0
$0
$3,100
$0
$0
$0
$0
$0
$0
$0
$1,600
$1,500
$0
$0
$3,100
$80,720
$6,000
$7,500
$0
$0
$94,220
facilator (meeting space)
$53,820
$0
$0
$61,320
$134,540
$0
$6,000
$7,500
Subtotal
$15,000
$0
$0
$155,540
writer
$0
$2,000
$1,000
$0
$0
$3,000
facilator
$0
$0
$0
$0
$0
$0
$0
$2,000
$1,000
$0
$0
$3,000
$134,540
$38,620
$316,600
$0
$0
$489,760
$0
$0
$0
$0
$0
$0
Subtotal
Travel
Subtotal
Equipment
writer (computer,printer)
facilator (phone, copies)
Subtotal
Supplies
writer (office,misc)
facilator (office,misc.)
Subtotal
Contractual
writer (printing)
Other
Subtotal
Total Costs
Project (Program)
Income1
___________________________________
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program
income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real
property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant
or cooperative agreement. The use of Program Income during the project period may require prior approval by the granting agency.