ID Number 2007-39
Fuels Treatment Projects Application
NATIONAL FIRE PLAN COMMUNITY ASSISTANCE AND WILDLAND URBAN INTERFACE PROJECTS
Applicant
Applicant/Organization:
State of Oregon Department of Forestry-COD/PrinevilleUnit
Type of Applicant:
A (State)
Email:
msmith@odf.state.or.us/sotto@odf.state.or.us
Phone:
503-945-7341
FAX:
503-945-7416
Please Call Ahead for FAX:
Off
Address (Street or P. O. Box, City, State, Zip):
2600 State Street Salem, OR 97310
Project Coordinator
Project Coordinator (Name and Title):
Ms. Mary Helen Smith, Grant Coordinator/Stu Otto, Field Coordinator
Organization/Jurisdiction:
Oregon Department of Forestry, COD/Prineville Unit
Email:
msmith@odf.state.or.us/sotto@odf.state.or.us
Phone:
503-945-7341
FAX:
503-945-7416
Please Call Ahead for FAX:
Off
Project Information
Project Title:
2007 Expanded WUI
Project Location:
Deschutes, Crook and Jefferson Counties
County:
Deschutes
Congressional District:
2
Latitude:
44.081
Longitude:
-121.386
State the desired outcome in relation to NFP Goals and the Community Wildfire Protection Plan (CWPP). Project Objectives:
This project will treat fuels on larger parcels immediately adjacent to highly developed or highly divided subdivisons in the Prineville-Sisters Unit in the
Central Oregon District. This will help meet the goals of many of the local CWPP's by reducing the risk of uncharacteristic wildland fire by decreasing
hazardous fuel limiting extreme fire behavior. This will help meet the goals of protecting the safety of people, property, and natural resources of many of the
communities in Central Oregon.
Name of CWPP:
Sisters CWPP, LaPine CWPP, UDRNRC CWPP, Crook Co. CWPP, Jefferson Co.CWPP
Name of Communit(y/ies) at Risk:
Sisters, LaPine Basin, Bend, Three Rivers, Ponderosa Ranch, Lofton Cr
Proposed Project Start Date:
04/01/2007
Federal Funding Request:
$187,447.00
Are you submitting multiple projects?
Yes
Proposed Project End Date:
12/31/2009
Total Project Cost:
$383,895.00
If YES indicate the relationship of the projects to one
another:
If YES, please list the titles of projects by priority and briefly explain their relationship.
The State of Oregon will be submitting multiple applications.
Name of Federal, State or Tribal contact with whom you coordinated this
proposal:
Organization/Jurisdiction:
1) Lisa Clark
Cental Oregon Fire Management Service
Phone
541-416-6864
Deschutes County
2) Joe Stutler
Phone
541-322-7117
3) Taylor Robertson
Phone
Email lmclark@or.blm.gov
Email joest@co.deschutes.or.us
Sisters-Camp Sherman RFPD
541-549-0771
Email trobertson@sistersfire.com
A (Stand Alone)
Project Planning Information
Name of Local Coordinating Group:
Central Oregon Fire Leadership Council
For this project, explain the level of cooperation, coordination or strategic planning, through a "Local Coordination Group." If you have not worked with a
local coordination group, why not?
The level of coordination has been high with landowners, county ,state, and federal agencies
List federal lands that are adjacent to the project and proximity.
Deschutes and Ochoco National Forests, Prineville District BLM
A) Is there a current hazardous fuels treatment or one that is planned in the next three years on federal land that is adjacent to this project?
Yes
B) Specifically is this project adjacent to a current prescribed burn project or one that is planned in the next three years on Forest Service lands?
Yes
Please indicate planned treatments and associated acres:
Treatment
Thinning
Acres
200
Treatment
Machine Pile Burn
Acres
100
Treatment
Mastication/Mowing
Acres
50
Treatment
Hand Pile
Acres
20
Acres
0
Treatment
Acres
0
If you have a treatment type other than standard types above:
Treatment
Project Evaluation Criteria
Applications for funding must include narrative responses that address the following criteria. Be sure you address every one briefly, yet thoroughly.
1. Reducing Hazardous Fuels (40 points)
A. Describe the community infrastructure that will be protected. This should include how this project implements all or part of the CWPP strategy. (15
points)
Response:
The CWPPs identify as a high priority the protection of infrastructure, including: single family dwellings; evacuation
routes to protect lives during evacuations; and, reduction of flame lengths will protect overhead power and
communication lines. Implementation of this project will strengthen individual home treatments by reducing extreme
fire behavior before the fire enters a subdivision or may stop a fire before entering a subdivision.
B. Explain how the proposal reduces fire behavior in high hazard areas by describing the fuels to be disposed or removed, the techniques and timing of the
treatments, and the treatment location relative to the values to be protected. (15 points)
Response:
Fire behavior will be reduced by thinning over stocked stands of pine, removing down and dead trees, pruning and
reducing ladder fuels to prevent torching and crowning. Thinning and pruning will be done by hand. Brush removal
could be done either by mechanical mowing or by hand. Slash disposal would be done by chipping or by piling and
burning. To prevent bark beetle problems thinning would be done in early fall to promote drying by spring, slash
would be piled and burn the following winter. Treatments would be adjacent to subdivisions and evaucation routes.
C. Explain how the project is designed to reduce smoke production impacts that affect public health. (10 points)
Response:
Landowners would be encouraged to minimize smoke by disposing of the slash by means other then burning.
However, burning may be the most economical method of disposal. In the case of burning the landowners would
follow local burning restrictions and Oregon Smoke Management Guidelines to minimize smoke impacts to
designated areas. Warm Spring Forest Products is in the process of developing a co-generation plant at their mill
increasing the possiblity that a portion of the slash will be utilized for biomass.
2. Increasing Local Capacity (20 points)
A. How would the implementation of the proposed project improve or lead to the improvement of the local economy in terms of jobs and sustainable
economic activity assuming that these grant funds would be used as "seed monies" for future projects. i.e. How many community supported jobs would be
created and for how long would they expect to last? (10 points)
Response:
This project would improve the economy by providing fuel reduction jobs for local contractors. This project would
target larger parcels and in most cases these larger jobs are not under taken by the landowner but are contracted out.
B. Will biomass that is produced by the project be utilized; if so, in what manner and how much? (10 points)
Response:
Currently, outlets for biomass in Central Oregon are limited. The county landfill uses woody debris in their
composting operation, it is conceivable that some of material could be utilized in that operation. Warm Springs Forest
Products is implementing a co-generation plant at Warm Springs and Vulcan Power is proposing a plant in LaPine.
When these plants begin operation use of biomass should be high.
3. Demonstrating Community and Intergovernmental Collaboration (20 Points)
A. Describe how this project has been collaborated and coordinated with adjacent landowners, local/state/Tribal/federal agencies, and community groups
such as neighborhood associations. (10 points)
Response:
The areas that have been targeted have been collaborated and coordinated at several different levels. General areas
have been identified at CWPP working groups, discussed with local Fire Departments and at Deschutes Co. with the
Co. Forester and Deschutes Co. Project Wildfire. Some of the areas targeted will be adjacent to USFS Planning units:
East Tumbull and The Safer units. These projects may also adjoin thinning units being planned under the Federal Bark
Beetle Mitigation Project.
B. Describe the communities/partners contributions to this project such as: cash or in-kind contributions, cost share agreements, equipment, or labor
(including volunteer work). (10 points)
Response:
The contributions that partners will make is significant. The largest share of contributions will come from individual
landowners where the treatments will take place. These landowners will contribute a portion of the cost of the
treatment under a cost-share agreement with ODF. Fire Districts will make in-kind contributions with their oversight
and coordination with ODF, community groups and other fire protection agencies.
4. Managing Cost Efficiency (20 points)
Discuss the process you used to arrive at your cost structure for the main Project Budget areas such as personnel, equipment, supplies and other (i.e.
overhead). In your response please justify: cost per acre, purchase of equipment, percent of overhead, percent of partner or matching funds, and portion of
administration cost. (20 points)
Response:
The cost structure for this grant are as follows: Personnel 1 NFP Forester for field implementation of projects and 1
Stewardship Forester for grant oversight and coordination. The fringe benefit rate is determined by the State budgeting
process. Travel is based on estimates of miles driven per month using the ODF motor pool vehicles. Equipment
includes the purchase of 1 GPS unit @ $490.00 for field mapping of treatment areas and 1 Digital Camera @600.00
for photo documentation of fuels treatments. Supply category includes printed material such as Living with Fire, Fire
Free information, assesment forms,mapping supplies and mailing cost. Contractual: Landowner cost-share incentive
based on a average cost of $1000.00/acre and with a treatment of a minimum of 244 acres at a 50% cost-share would
equal $122,000.00 (in a Partner column). Other category includes: ODF Salem support @3%=$5623.00 and ODF
District support @20% of personnel costs = $6325.00 Partner: Fire Districts in-kind contributions based on personnel
cost of $25.00 /hour, 9 fire districts in the project area, Each district attending 3-4 hours of coordination meetings per
month, Central Oregon Fire Chiefs meetings, Project Wildfire meetings, Fire Free projects and coordinating directly
with ODF on fuel treatments in their districts. Total = $9,000.00
Project Work Form
Tasks
Time Frame
Responsible Party
Coordinate Projects
March 2007
ODF, Fire Districts, Fire agencies, Homeowner
Groups
Out Reach to landowners
March 2007
ODF NFP Forester ODF Stewardship Forester
Process Cost Share agreements Layout Projects
May 2007, Ongoing
ODF NFP Forester
Map Projects Add to Geographical data base
May 2007, ongoing
ODF NFP Forester ODF Stewardship Forester
Monitor Treatments
June 2007, ongoing
ODF NFP Forester ODF Stewardship Forester
Final Inspections
Sept. 2007, ongoing
ODF NFP Forester
Process Payments
Sept 2007,onging
ODF NFP Forester ODF Stewardship Forester ODF
Salem Staff
Dec. 2009
ODF NFP Forester ODF Stewardship Forester ODF
Salem Staff
Compile Accomplishment report Close out Grant
Project Budget
Cost Category
Description
Federal
Agency
Applicant
Landowners
RFPD
Partner 1
Partner 2
Partner 3
Total
Personnel
NFP Forester x6mo x$3953
$31,624.00
$43,792.00
$0.00
$9,000.00
$0.00
$84,416.00
Steward.For x 2mo x $3953
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$31,624.00
$43,792.00
$0.00
$9,000.00
$0.00
$84,416.00
$15,812.00
$21,656.00
$0.00
$0.00
$0.00
$37,468.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$15,812.00
$21,656.00
$0.00
$0.00
$0.00
$37,468.00
NFP For 1000mi x.44x 6mo
$3,200.00
$0.00
$0.00
$0.00
$0.00
$3,200.00
Stewar For 1000 x .44x 2m
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$3,200.00
$0.00
$0.00
$0.00
$0.00
$3,200.00
$1,090.00
$0.00
$0.00
$0.00
$0.00
$1,090.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,090.00
$0.00
$0.00
$0.00
$0.00
$1,090.00
$1,774.00
$0.00
$0.00
$0.00
$0.00
$1,774.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$1,774.00
$0.00
$0.00
$0.00
$0.00
$1,774.00
$122,000.00
$0.00
$122,000.00
$0.00
$0.00
$244,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$122,000.00
$0.00
$122,000.00
$0.00
$0.00
$244,000.00
ODF Salem Admin (3%)
$5,623.00
$0.00
$0.00
$0.00
$0.00
$5,623.00
ODF District
$6,324.00
$0.00
$0.00
$0.00
$0.00
$6,324.00
$11,947.00
$0.00
$0.00
$0.00
$0.00
$11,947.00
$187,447.00
$65,448.00
$122,000.00
$9,000.00
$0.00
$383,895.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Subtotal
Fringe Benefits
OPE (50% per State
budget guidelines)
Subtotal
Travel
Subtotal
Equipment
GPS, Camera
Subtotal
Supplies
Printed material, Mailing
Subtotal
Contractual
Acres treated +
landowne cost share
Subtotal
Other
Subtotal
Total Costs
Project (Program) Income 1
(using deductive alternative)
1 Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant. Program income can be
made by recipients from fees charged for conference or workshop attendance, from rental fees earned from renting out real property or equipment acquired
with grant or cooperative agreement funds, or from the sale of commodities or items developed under the grant or cooperative agreement. The use of Program
Income during the project period may require prior approval by the granting agency.