FOR OFFICIAL USE ONLY
Project Application ID:
Funding Request:
Matching Share:
Total Project Cost:
2008-000
$200,000
$150,300
$350,300
NATIONAL FIRE PLAN WILDLAND-URBAN INTERFACE
COMMUNITY ASSISTANCE GRANT PROPOSAL
Applicant Information
1
Applicant/Organization Deschutes County
Type of Applicant:: County
Contact Person: Joe Stutler, County Forester
Address: 61150 SE 27th St
City Bend
State Oregon
Zip: 97702
:
:
Phone: 5413227117
Ext.
FAX: 5413882719
Call Ahead for FAX:
Phone (Work/Cell):
Email: joest@co.deschutes.or.us
Project Information
2
Name of Project: Deschutes River Woods & Northwest
Proposed Start Date: 1/08
Proposed End Date:
City: Bend
State:
County: Deschutes
Congressional District:
Latitude (decimal degrees): 44
Longitude (decimal degrees):
Please indicate planned treatments and associated acres
12/08
Oregon
2
-121
Total Actual Project Acres: 188
Treatment (1)
Acres Treatment (2)
Acres
Total Treatment Acres
Thinning
115
Mastication/Mowing
73
Treatment (3)
Acres Treatment (4)
Acres
188
0
0
Treatment (5)
Acres Treatment (6)
Acres
Cost Per Acre
0
0
Treatment (other-A) Acres Treatment (other-B)
Acres
$1,863.30
0
0
Please indicate how this project relates to a Community Wildfire Protection Plan (CWPP):
This community has a wildfire protection plan that follows the Healthy Forest Restoration Act
CWPP guidelines.
yes
This project is identified in the CWPP.
yes
Name of CWPP Greater Bend and Greater Redmond CWPPs
Name of Community at Deschutes River Woods (Bend) & Northwest (Redmond).
Risk:
Page 1
Project Area Description
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
3
Provide a brief overview of the project and the project area. (If applying for a fuels reduction
project, identify vegetation types, fire regime) [1500 Characters Maximum]
In cooperation with USFS, the BLM, Deschutes County, Project Wildfire and private landowners,
this project will provide defensible space and reduce the hazardous fuels on private lands in the
Deschutes River Woods subdivision in Bend, and the Northwest region in Redmond to reduce the
extreme risk of catastrophic wildland fire. The County is submitting two grants. This grant is our
top priority.
Deschutes River Woods is over 75% in Condition Class 2 & 3. It is thick with ponderosa pine and
bitterbrush (both in Fire Regime I) as well as a dangerous amount of dead/dying vegetation. Under
the Bend CWPP, Deschutes River Woods is a top priority for hazardous fuels reduction projects. It
is a heavily populated subdivision with 2,022 homes and 5,138 people . The USFS currently has the
East Tumbull fuels project in this area.
The Northwest sub region in Redmond is characterized by dense stands of overgrown juniper (Fire
Regime II), with an abundance of grassy ladder fuels. The area is over 46% in Condition Class 2
and a fire here would threaten 2,677 homes with a population of 6,692. The BLM is currently
planning the Cline Buttes project in this area.
The project also includes the utilization of the woody biomass from the fuels reduction projects
through our partnerships with biomass companies.
Project Timeline
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
4
Provide a timeline for the project. [500 Characters Maximum]
Jan 08-April 08: Advertising, education efforts to encourage homeowner participation in program;
RFP process to identify and compile list of qualified contractors to complete work; align projects
with adjacent federal projects. April 08-Dec 2008: Work with willing landowners to secure
contracts/agreements for cost share and treatment projects; coordinate program, complete projects.
Ongoing: Monitor/evaluate progress/effectiveness of program, track information and complete
quarterly reporting.
Page 2
Scope of Work
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
5
Provide a brief scope of work which clearly describes how grant funds will be spent. (This
should be more specific than the project description) [1500 Characters Maximum]
Funding will be utilized for contracted services to create 30-100 feet of defensible space around
homes and reduce hazardous fuels in Deschutes River Woods in Bend and the Northwest region of
Redmond. Thinning will be the predominant method of treatment, however other mechanical
operations like mowing will be utilized to effectively treat the hazards. At an average of $1000 per
acre, this project will treat approximately 188 acres of lot-by-lot private lands. As outlined in the
CWPPs, fuel loads will be reduced to return the landscape to Condition Class 1, reduce crown fire
potential and protect structures from extreme fire behavior.
No grant funds will be used for biomass utilization, although it is our intent to use our biomass
partnerships to chip and haul woody debris to utilizaton plants to produce clean energy in Oregon.
There is an opportunity for landowner cost share as part of the fuels treatment agreements. Any cost
share secured will allow us to treat additional acreage in these highest risk areas.
Interagency Collaboration
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
6
Specify the private, local, tribal, county, state, federal and/or non-governmental [501(c)(3)]
organizations that will contribute to or participate in the completion of this project. Describe
briefly the contributions each partner will make (i.e. – donating time/equipment, funding, etc.)
[500 Characters Maximum]
Deschutes County will compile the list of qualified contractors, provide contract oversight, monitor
treatments and conduct reporting. Project Wildfire will conduct prevention and education efforts to
encourage homeowners to participate in the program. The Forest Service and the BLM will provide
coordination between the East Tumbull and Cline Buttes projects to maximize treatments within the
WUI.
Page 3
Project Longevity / Maintenance
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
7
Clearly describe how the proposed treatments will be maintained over time. [500 Characters
Maximum]
All project agreements will be signed by landowners and require maintenance of the fuels reduction
areas for a minimum of five years. Monitoring will be conducted by Deschutes County through visits
to the lots and mailings will be sent to participating landowners in three year intervals to provide
information and remind them of their agreements.
Biomass Utilization
All information for the project must fit into the space provided below. Attachments will not be considered by the review committee.
For the purpose of this application, biomass utilization is defined as any practicable end-use of the material that
has value, or the trading of capital for the woody material.
8
Biomass from treatment(s) will be utilized. (check one)
yes
no
1) If yes, how is it planned to be used, or what is the end-result (wood products, steam/energy,
mulch etc.) [500 Characters Maximum]
Any posts and poles and firewood will be sold to reinvest in the program. Other woody slash will be
chipped and taken to biomass utilization plants to produce clean energy for Oregon using partners in
this program so that there is no charge to the county for reducing or transporting hog fuel. This will
reduce the overall cost per acre to treat the fuels. We will use the decrease in cost per acre to treat
additional private lands.
2) Identify company or contractors involved in project utilization. [250 Characters Maximum]
Deschutes County has working realtionships with the biomass plants in Warm Springs, Roseburg and
is working towards local utilization with Deschutes Recycling.
3) Estimate anticipated value of biomass to be removed ($/Green Ton; $/Bone-dry Ton;
$/Hundred Cubic Feet (CCF), $/Acre Treated) [250 Characters Maximum]
Through the partners above, there is potential hog fuel at 100 cubic yards per acre. For their cost of
hauling ($300 per 100 CY load), the biomass partners will pick up the raw material, chip it, and
transport it to their plants for use.
Page 4
Project Budget
Cost Category
Description
Federal
Agency
Matching Share
Applicant
Proj Wildfir
Biomass
Total
Personnel
$27,000.00
$56,400.00
$83,400.00
$10,500.00
$0.00
$10,500.00
$0.00
$0.00
$0.00
$37,500.00
$56,400.00
$93,900.00
$0.00
$0.00
Subtotal $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Subtotal $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Subtotal $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Subtotal $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$56,400.00
$56,400.00
$188,000.00
$56,400.00
$244,400.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$12,000.00
$0.00
$12,000.00
$0.00
Program Coordination
$0.00
Cost share
Subtotal $0.00
Fringe Benefits
Travel
Equipment
Supplies
Contractual
$188,000.00
Fuels reduction contractors
$0.00
biomass contribution
Subtotal $188,000.00
Other
Grant administration
$12,000.00
$0.00
Subtotal $12,000.00
Total Costs
$200,000.00
$83,400.00
$10,500.00
$56,400.00
$350,300.00
Project (Program) Income1
(using deductive alternative)
1
Program income is the gross revenue generated by a grant or cooperative agreement supported activity during the life of the grant.
Program income can be made by recipients from fees charged for conference or workshop attendance, from rental fees earned from
renting out real property or equipment acquired with grant or cooperative agreement funds, or from the sale of commodities or items
developed under the grant or cooperative agreement. The use of Program Income during the project period may require prior
approval by the granting agency.
Page 5
Application Instructions:
All blocks are fill-in enabled and character locked. Applicants must fit all information into the
allotted space. The application can be no longer than 5 pages. Applications that have been modified to
go beyond 5 pages and any attachments (except the required map) will not be considered by the review
committee. Application guidelines by box number:
Box 1 Basic applicant information.
Box 2 Project information includes basic information about location, CWPP, ect.
– Total Treated Acres and Cost Per Acre (total treatment acres/ total project cost = CPA); please note
these fields are automatically calculated.
– Latitude and longitude (http://www.census.gov/cgi-bin/gazetteer ) Click the word “Map” to find
specific location. Click a spot on the map to find Lat-Long. You may also determine the Congressional
District for this area by turning this feature “On,” which is located to the left of the map.
Box 3 The project area description should give a brief overview of the project and details or specifics.
Box 4 The project timeline should include: begin/end dates, milestones, quarterly accomplishments, etc.
Box 5 The scope of work should explain exactly how the grant dollars will be spent on this project.
Unlike the overview, this will provide the specific details of the project. Please remember to be concise.
Box 6 Clearly show collaborative elements and partners associated with the project.
Box 7 Project longevity, planned maintenance, and monitoring for specified amount of time. Identify
change of fuels condition and length of time treatment will be effective.
Box 8 The Check box must be selected to indicate if the project is going to include biomass utilization
and the applicant wants to be scored on this criterion. If No, the application will be considered a fuels
project and be scored on criteria 1-4 below. If Yes, the application will be considered as utilization and
marketing project and the evaluation of criteria 5 below. Questions 1 through 3 in Box 8 must be
answered to demonstrate the quantity, value, and manner of the marketing or utilization of biomass
production.
Project Budget Page The totals in these boxes add automatically when all data is entered into the fields.
You must press enter or tab to the next box before it will automatically add.
1
2
3
4
5
Grant Criteria for Scoring Eligibility Considerations:
 Project is identified in a CWPP completed by February 8, 2007
 Adjacent to a federal land fuels reduction project planned within
the next three years
Yes = Eligible
No = Ineligible
 In a high-risk area as identified in the statewide risk assessment
 The federal share of the project budget is a maximum of
$200,000
 Have collaborative match of at least 50 percent (may include inkind)
 Include an electronic map clearly identifying the project area on
non-federal ground and the adjacent federal project or projects
(must be smaller than 2 Mb)
 Marketing and utilization proposals must not be contingent upon
a separate 2008 grant-funded fuels reduction project
Eligible applications will be scored based upon:
Is this project achievable? (time, goals, budget, etc.)
Yes = 1
No = 0
Is this project measurable? (# of acres treated, method of treatment)
Yes = 1
No = 0
Is the applicant clearly showing collaborative elements and partners?
Yes = 1
No = 0
(confidence level)
Does the application clearly demonstrate an independent
Clearly
Mentioned but
project, with longevity sustained through effective maintenance,
None = 0
Defined = 2
not defined = 1
which does not require federal money?
If the applicant is utilizing biomass is there a measurable
Clearly
Mentioned but
None = 0
quantity and value of an end-result product clearly defined?
Defined = 2
not defined = 1