Fire & Evacuation Procedures
Including
Incident Control Procedures
and
Fire Safety Plan
Aviation House
Document Type
Fire & Emergency Procedures plus
Fire Safety Plan
Author
John Hurren
Version
6
Review Date
March 2014
Issue Date
14th April 2014
Version Expiry
1
Aviation House
Section
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Evacuation and Incident Control Procedures
Index
Subject
Page
Abbreviations
3
4
Introduction
4
Building details
4
Application of The Plan
5
Evacuation Procedure for Staff
Evacuation procedure for Visitors and those that need assistance
7
8
Location of site and Building plans
11
Incident Control
12
Communication during an Incident
12
Evacuation Procedures - Incident Control Team ("ICT")
13
Role of Security Staff
14
Role of Fire Wardens
15
Role of on-site Engineers
15
Refuge Communications and Fire Fighters Lift Operations
17
Incident Report
17
Environmental Effects
17
Variations outside of normal working time
18
External threats requiring action
18
Invacuation
18
Full Building evacuation for an external threat
Cascade of information in an emergency situation
19
Document Type
Fire & Emergency Procedures plus
Fire Safety Plan
Author
John Hurren
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Issue Date
14th April 2014
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Part Two – Fire Safety Plan
22
23
24
25
Fire safety management
21
Fire Risk Assessment
21
Role of Fire wardens - proactive
21
Role of on-site Engineers - proactive
22
24
Fire Alarm procedure flowchart
25
PEEPS process guidance
PEEPS ASSESSMENT template
27
30
PEEPS Plan template
1. Abbreviations
AVH
Aviation House
FSA
Food Standards Agency
FRA
Fire Risk Assessment
EMP
Emergency Management Plan
EMT
Emergency Management Team
FE
Fire Extinguishers
PTW
Permit to Work
ICO
Incident Control Officer
AICO
Assistant Incident Control Officer
ICT
Incident Control Team
LFB
London Fire Brigade
PEEP
Personal Emergency Evacuation Plan
Forward Control Point (London Fire Brigade). This is usually set up two floors below
where the fire is believed to be
FCP
Document Type
Fire & Emergency Procedures plus
Fire Safety Plan
Author
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Version
6
Review Date
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Issue Date
14th April 2014
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2.
Introduction
The purpose of this plan is to protect the tenants and service partners who may be involved in various
emergencies. The detailed plan described in this document is meant for use by staff, tenants and key
service partners. The Emergency Evacuation and Incident Control procedures describe how the building
will respond to a variety of emergencies.
This document outlines the Evacuation and Incident Control Procedures for a fire or other incident at
Aviation House (AVH).
This includes:
1. An internal fire
2. An external threat requiring an Invacuation
3. An external threat which requires a full building evacuation
3.
Aviation House
The property is constructed of steel, concrete, brick, glass, wood and other man made materials. The
Building consists of a basement, a ground floor, and 8 occupied levels with plant on the roof.
Main entrance is directly off Kingsway opposite Holborn tube station into the reception area at ground
floor level. Entrance to the building is security controlled.
4.
Application of the Plan
This Emergency Response Plan has been developed for Aviation House,
Address
Aviation House, 125 Kingsway, London WC2B 6NH
Telephone
0207 276 8080(Main reception) After Hours: 0207 276 8686(Security
Control Room)
07936 274513 Mobile
Property
Description
Property boundaries:
High Holborn, Newton Street,
Parker Street
See site plan on page 9
No. of buildings
1
No. of stories
9 stories
Document Type
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Basements
1
Net area on main office floors
12,295 square metres
Responsible Person
As principal occupier of AVH, the FSA holds responsibility
for the effective delivery and co-ordination of this Plan. The
day-to-day execution of these responsibilities, whilst being
overseen at executive level, falls to a number of specialist
teams or post holders including FSA Estates, FSA Health,
Safety and Wellbeing, G4S Integrated Services and services
provided by the Landlord through a managing agent.
Address
Aviation House, 125 Kingsway, London WC2B 6NH
Officer in Charge/
G4S Contract Manager / Building Manager
Incident Control Officer
Competent Person(s)
5.
This function is shared across a number of teams
dependent on the subject matter and again this includes
FSA Estates, FSA Health, Safety and Wellbeing, G4S
Integrated Services and services provided by the Landlord
through a managing agent.
Evacuation Procedure for Staff
If you discover a fire or see or smell smoke raise the alarm by breaking the glass at the nearest alarm call
point.
After raising the alarm leave the building and go to the Assembly Point.
Unless you have been trained and it is safe to do so do not attempt to extinguish a fire. If forced to tackle a
fire due to imminent danger use the appropriate extinguisher only after reading the instructions and
having previously received suitable training in its use.
On exiting the building inform the nearest Fire Warden of the situation then follow their instructions.
On Hearing or Seeing the Fire Alarm
If the fire alarm is activated you will hear a siren then you must follow the instructions given in the spoken
fire alarm message.
This may mean one of two things:
 Either you must leave the building by the nearest exit.
 If not immediately required to evacuate, you must wait for further instructions.
Be aware that the voice element of the fire alarm system will give relevant instructions.
Document Type
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March 2014
Issue Date
14th April 2014
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When leaving, don’t stop to collect personal belongings, but it is a good idea for ladies to slip on pair of
comfortable shoes before descending the stairs, as high heels will cause difficulties. Computers should be
closed down wherever possible.
If you are near someone who for any reason has difficulty in hearing the alarm you should inform them of
the situation and offer assistance.
Immediately leave the building quickly and calmly by the nearest exit route. Be aware it may take several
minutes to fully evacuate the building.
Go directly to your designated assembly point at Bloomsbury Square– see diagram on page 9 with a plan
showing the building evacuation and assembly point.
Take care when crossing the roads.
Do not stay too close to Aviation House as you will impede other peoples exit and may impede the Fire
Brigade on arrival. Go to the Assembly Point where you will receive further instructions.
While at your assembly point you must follow the instructions of Floor Wardens or other authorised
persons that can be identified by a yellow hi-visibility waistcoat.
Stay in your designated group and do not block the entrance to the assembly point area.
Remain at the assembly point until the senior fire service officer present has decided that it is safe to
return to the building. Following this a phased return to the building will be implemented.
During winter evenings, the park closes early when it gets dark, on these occasions staff should muster on
the paths and car parking areas around Bloomsbury Square, as the gates to the park will be locked. There
should be enough space on the side by Victoria House for the majority of people.
Those who exited without their passes must report to reception for a temporary pass.
The Fire Alarm system at AVH has been programmed as follows:
For a fire alarm actuation on any floor, the top floor is evacuated immediately, plus the floor where the
alarm has actuated and the one below, as a rule. Up to the second floor, all levels below are evacuated
immediately.
All other floors will be evacuated if the alarm hasn’t been silenced and reset within 5 minutes. This means
that the search and investigation team must confirm whether the alarm is genuine or a false alarm within 5
minutes, otherwise the rest of the building will evacuate.
6. Visitors and those who need assistance
Document Type
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If you have any visitors on site you are responsible for their safety and should ensure that they are not left
alone while in the building. You must also make sure your visitors have evacuated from the building safely.
Any visitor with a mobility issue that is unable to evacuate should be escorted to the nearest refuge area.
Building Occupants with a temporary or permanent health or mobility problem that could affect their
ability to evacuate the building in an emergency are required to have a Personal Emergency Evacuation
Plan (PEEP). This should be arranged through your Line Manager. Any Training will be arranged for the
person with a mobility impairment, their nominated buddy and the substitute buddy and will include all
elements of assisting the person to evacuate safely. Copies of PEEPs will be kept by the building
management.
On hearing the fire alarm occupants with a PEEP should follow their individual plans.
All those with a PEEP should go to refuge point initially with their buddy. These are located on Core
Stairwells No.1 or 3. Only if access to Cores 1 and 3 is compromised should staff go the Core 2 stairwell.
From the refuge point, the person may evacuate in the Fire Lift, prior to the arrival of the fire brigade or
use the evac –chair provided, if incapable of handling the stairs. The refuge point is a place of relative
safety to be used while most other building occupants evacuate, after which the mobility impaired person
with their buddy can use the stairs, without hindering others trying to evacuate. The buddy must assist
their colleague to find their way to the Assembly Point.
The refuge points are located in stairwells in Cores 1 and 3. Each refuge point is located adjacent to a fire
fighters’ lift. The fire fighters’ lift(s) will be utilised by designated members of the facilities team to assist
those persons in each refuge point to the ground floor to facilitate their evacuation to a final place of
safety.
Only when the Fire Brigade arrive will they take priority over the use of the lift.
In the event of a visitor having a mobility impairment, reception will have noted this and will pass details of
visitors to a member of the Facilities team when the fire alarm actuates, so they can provide assistance
during an evacuation, as the host may not know how to use the equipment provided.
All other persons with normal mobility must use the stairs to evacuate when the fire alarm sounds.
Any changes to these procedures will be relayed via the Public Address system.
Please listen for and follow all instructions given.
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7.
Layout of Site and Location Points
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ASSEMBLY POINT AT BLOOMSBURY SQUARE GARDENS SHOWING GROUP LOCATIONS
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Final Exit doors to fresh air
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Internal Assembly Point
The internal Assembly Point is the
Basement car park. Staff should access
this area by Core1 stairwell.
Once in the basement follow the signs to
the car park.
Entrance to Flats
Ramp:
To FSA / MRC
ASSEMBLY POINT
Office
Office
146 sq m
146 sq m
Office
Office
54 sq m
54 sq m
AVIATION
HOUSE
FSA / MRC
ASSEMBLY POINT
OFSTED / GDS
ASSEMBLY POINT
Office
Office
105 sq m
105 sq m
OFSTED /GDS
ASSEMBLY POINT
Office
Office
AVIATION
RAMP TO:
Back Gate (Newton Street)
Delivery Gate
BACK GATE – Newton Street
25 sq m
25 sq m
HOUSE
Office
Office
99 sq m
99 sq m
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8.
Incident Control
Any incident involving AVH will initially be controlled by nominated staff from the Incident Control Point
(ICP).
The ICP will be located, in order of preference, at:



Primary Point – Outside main entrance, Ground Floor
Secondary Point – Fire exits, Ground Floor
Tertiary Point – Assembly point
On-site engineers will gain as much information as possible about the nature and seriousness of the
situation and will convey this information to the Incident Control Officer (ICO).
Depending on the information given, the ICO will decide whether LFB or other emergency services need to
be contacted.
Should LFB be called they will take over once on site and will be briefed on the situation. They will want to
know where the fire is believed to be located and whether all persons can be accounted for, so the ICO
needs to be clear about the situation in these two respects.
9.
Communication during an Incident
The primary means of communication during an incident is via two-way radios and the radio frequency
used is Channel 2. The frequency is used by;



ICO and Fire Wardens
On-Site Engineers
Security Team who use Channel 1
Radio calls should start and finish with key phrases to facilitate clear and concise communication. Radio
users should therefore follow the standing protocol.
10.
Evacuation Procedures - Incident Control Team (ICT)
The ICT comprises the Incident Control Officer (ICO), an Assistant ICO, Security Officers and members of
the Facilities team. Any person with any duties in relation to evacuation or assessing whether the situation
is real or a false alarm will don a hi-viz vest on hearing the fire alarm, if safe and realistic to do so.
On hearing the Fire Alarm, the ICO should evacuate the building by the nearest Fire Exit and make his way
to the ICP and pick up a radio and a hi-vis jacket if not already in receipt of these items. The ICO will also
collect the ‘Floor Record’ Clipboard from the Security Control Room.
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The ICO will endeavour to reach the ICP as soon as possible to take overall control of the situation. If the
receptionist indicates there are visitors in the building with mobility problems, members of the Facilities
team must be requested to go to the nearest refuge points to assist the visitor to evacuate.
The ICO will ensure all the required roles are covered. All Facilities team members will, once they have
exited the building but prior to attending the assembly point, report to the ICO who will allocate duties as
necessary.
Once at the ICP, the Incident Control Officer will:

Act as the focal point for the initial management of the Incident during which time Fire wardens
report to the ICO the results of floor sweeps of their designated areas;
Determine that an alarm activation is due to a real incident or a false alarm ;
Liaise with the Assistant ICO;
Co-ordinate the incident with the on-site engineers and issue instructions to the Assistant ICO
and other ICT members to ensure that the incident is effectively controlled. The building
Emergency Management Team (EMT) will also be appraised of the situation when it is safe to do
so;
Confirm whether the alarm has been actuated by Sainsbury’s or Boots;
Liaise with LFB and any other emergency services;
If the incident is likely to be protracted, provide information to those at the assembly Point via
radio contact with the supervising Fire warden.






When the incident is over




Determine in conjunction with the on-site engineers and give the all clear;
Silence the alarm and reset the fire alarm system
Ensure that Security have secured the Fire Exits and returned to the Reception area prior to
instigating a phased entry back into the building;
Organise a phased entry back into the building by calling back those at the Assembly Point.
The Assistant ICO (AICO) will:


Take such actions as are requested by the ICO to manage the incident;
Deputise for the ICO should the latter need to go to the FCP to liaison with LFB or other
emergency services;
Due to the possibility of falling debris no member of staff other than those specifically designated by the
ICO should stay at the ICP or in areas adjacent to AVH.
Before any member of staff, other than the ICT are allowed back into the building, the following must have
been confirmed to or by the ICO:



the evacuation has in fact been completed
the building is safe for staff to return
the lifts are back in operation
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
the fire alarm has been reset
Security has secured the Fire Exits and returned to reception to check passes.

The ICO or AICO will then contact the nominated staff at the Assembly Point and will convey the message
that staff may re-enter the building.
11.
Role of security staff
On hearing the Fire Alarm security officers will report to their designated fire exits for their assigned duties.
Security will secure each final exit door and remain in place. Following full evacuation of other staff, all
Security Team members will then report to the ICO.
In the event that a floor is not covered by a Fire Warden, a Security Officer will check that the floor is
cleared.
When it is safe to return from the Assembly Point and re-enter the building, Security will ensure all
passes are checked before access is allowed.
12.
Role of Fire Wardens
AVH has procedures for ensuring that the floors have been swept for staff in the event of an evacuation.
Having a system in place to effectively ensure the building has been evacuated is a legal requirement upon
all organisations in the event an evacuation is signalled.
The Role of the Floor Warden during an emergency is to:
On hearing the Fire Alarm, Floor Wardens should consider where they are in the building in relation to
their nominated sweep area. If they are on their normal floor or one above they should make their way to
their designated Zone Point.






Wear the high vis. jacket, so that others recognise your authority.
Encourage all staff to evacuate immediately
Ask people to stop meeting, stop phone calls and end discussions, where necessary
Search the designated floor including small rooms, stores and WCs to ensure everyone has left
the floor.
Secure the means of escape – i.e. use extinguishers – only if trained and without putting
yourself and others at risk.
Report to the ICO as soon as practical, confirming the floor has been fully evacuated or provide
details if it hasn’t.
If they are on a lower level floor they should evacuate the building. They should not re-enter the
building to the floor where they work as this could impede those evacuating. If they have been
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designated as floor warden on that day and are not at their work area when evacuated, other floor
wardens on that floor will carry out the role.
In the event that no floor warden is available to sweep their floor/work area, this information will
be recorded by the ICO and passed to Security or the relevant emergency service on their arrival.
Having completed the sweep the Floor Warden should evacuate the building. All the Floor Wardens
should then report to their assembly point and provide any assistance needed.
When it is clear that the return to the building is imminent; it is important that Fire Wardens
assist in actioning the phased return to building procedure and ensure that everyone adheres to
it.
If this is not adhered to; a build-up of people at the roadside and in the building reception itself is
causing an unsafe environment.
13.
Role of On-site engineers
Position
Designated person
Lead Engineer
Radio call sign “Echo 1”
Engineer
Radio call sign “Echo 2”
On hearing the Fire Alarm, on-site engineers will check the fire panel to determine the nature of the
location. They will already hold a radio and will collect hi-vis jacket if safe to do so.
They should make their way to the nearest Fire Alarm Panel where they should determine the location of
the Incident and decide who will investigate the cause. Staff viewing the Fire Alarm Panel should not
interfere with the process of staff evacuating the building.
When investigating the cause of the incident they must have a radio for communication with the Incident
Control Officer. The target is to determine whether the cause is genuine or a false alarm within 5 minutes.
As soon as confirmed as genuine, the fire brigade needs to be summoned by dialling 999. If the actuation is
a result of a false alarm the system may be silenced.
They should not put their own safety at risk in the course of investigating the cause of an incident. If it is
obvious that there is a risk to personal health & safety, e.g. through visible smoke; the staff member should
immediately evacuate the building and report their findings back to the ICO via radio.
Once the cause of the incident is known this will be reported to the ICO with an initial assessment of the
impact on the building.
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At such time as the building is considered safe for reoccupation the on-site engineer will silence the alarm
and confirm such to the Incident Control Officer who will then give the all clear to commence the process
to get staff back into the building.
On-site engineers will use Channel 2 on the radios to communicate.
There is a schematic flowchart at the end of this document that explains the Fire alarm Procedure.
14.
Refuge Communications System and Fire Fighters’ Lift Operation
Using a Fire Fighters’ Lift
On hearing the alarm trained staff should go to the Incident Control Point (ICP) and report to the Incident
Control Officer (ICO).
The Fire Fighters’ lift key is retained by the on-site engineers.
If it is clear that there is no inherent danger from fumes, smoke or fire, the ICO will request one trained
person (with a radio) to attend the ground floor Core 1 where the Fire Fighters’ Lift is located. The lift key
should be inserted into the point shown in Picture 3 below and turned Clockwise to put the lift into Manual
Mode.
The lift will return to the ground floor where the trained person will effect the evacuation of staff from
specific refuge areas. The trained person manning the fire fighter’s lift will direct the lift operator to
evacuate people from the refuge areas in priority order;
1.
Those in refuge on the floor where the fire is first detected
2.
Those on adjacent floors above in ascending order
3.
Anyone on adjacent floors below in descending order
Operation of the fire fighters’ lift




The Lift Operator must press and hold the relevant floor button until the doors close and the lift
moves.
On arriving at the required floor the operator must press and hold the Open Door button to allow
access to the person being evacuated.
The evacuated person(s) is then taken to the ground floor – repeating step 1 and 2 as necessary.
Steps 1-3 are repeated until all those needing assistance have been evacuated.
The Fire Fighter’s Lift has an automatic speaker and microphone system so the operator only needs to
speak clearly to be heard from the ground floor - see picture 3 above. Press the button indicated to speak
to the person inside the lift. The Fire Fighters’ Lift Operator can in turn speak and be heard by the person
outside.
If the London Fire Brigade is called in they take over responsibility on arrival and will be briefed by the ICO.
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


Picture 1 –
Refuge Point


Picture 2
Fire Panel


Picture 3
Fire lift takeover and communication
panels



Picture 4
Fire lift ground floor lobby


Fire Lifts are primarily for the Fire Brigade to get their personnel and equipment to a bridgehead (usually
two floors below the fire floor). This will take precedence over evacuating people with mobility
impairments. If all mobility impaired occupants haven’t left they will need to use the evac-chairs provided,
assisted by their buddy. The safe use of these chairs will have been covered during training.
15.
Incident Report
All those who assisted with the emergency will be asked to complete a short incident report listing any
issues they had with the evacuation or the management of the incident.
The reports will be collated by the ICO and annexed to the full incident report.
16.
Environmental Effects
A fire or spillage is likely to have environmental effects and the tenants will review what effect the incident
has had on the environment and provide a report to the relevant authorities. The building EMT will receive
a copy of the report and recommendations. Any recommendations that lead to a change to this document
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will need to be agreed by the building EMT.
17.
Variations outside of normal working hours
During the hours of darkness, particularly in the winter season, the Bloomsbury Park Assembly Point gets
locked early. On these occasions, staff should muster around the paths and car parking areas around
Bloomsbury Park. There should be plenty of space on the Victoria House side of the square (this is on the
right as you approach the square from AVH)
Outside of normal working times, Fire wardens may not be present to assist an evacuation, so individuals
need to accept personal responsibility for leaving the premises without delay. The security officer may
have the opportunity to search a floor, but his/her priorities will be to investigate the cause of the alarm
and if confirmed as genuine, will call the Fire Brigade. They will also instigate the cascade system for
notifying key managers and meet the Fire Brigade on arrival, providing information and assisting with
access.
If you work regularly/occasionally out of normal office hours and have a mobility problem which affects your ability
to use the staircase in an emergency; you should inform security at the main reception desk of your location so that
your evacuation from the building can be safely managed.
The ‘out of hours’ carries a significant risk as ‘lone working will have to be considered for the one security
guard that is available, should there be a requirement for an out of hours evacuation. A risk assessment
has been completed for the ‘lone working security officer’ and measures have been put in place where the
officer is in regular communication with their control office.
In the event of AVH being untenable for some considerable time, the Building Recovery Team will evaluate
the available options and decide on a way forward. All tenants will have their own internal Business
Continuity arrangements.
18.
External threats requiring action
The Police may notify occupants of a security threat within the vicinity of Aviation House, even if not
directly aimed at AVH. Their advice may be to:
 Invacuate to a place of safety without leaving the building or,
 Evacuate the building completely
19.
INVACUATION
The adjacent covered car park has been identified as suitable for an invacuation. A message to move to this
location will be provided over the radio and staff should do this without delay. Fire wardens will assume
their normal operational duties, but direct occupants to a different Assembly Point in the Basement Car
Park. Building Occupants should access this basement car park from the internal access points and not go
outside the building for this purpose.
Security staff will discourage anyone from leaving the building and will stop anyone entering until the
incident is declared clear. The ICO will liaise with Police throughout, keeping staff informed of progress.
The main doors to the car park should be opened for the duration that this area is used as an Assembly
Point, providing an alternative means of escape if required.
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20.
Full Building evacuation for an external threat
As a result of external threat of imminent danger, the Police may advise a full building evacuation. This will
be notified over the public address system and the ICT and Fire wardens will adopt a similar role to that
required for a Fire Evacuation. As there is no fire within the building, full use may be taken of all lifts,
although the Fire lifts should again be reserved for people with mobility impairments.
The procedure if security is asked to evacuate the building by external authorities in the event of an
emergency they will raise the internal fire alarm for 10 seconds, stop it and immediately provide a clear PA
message for staff to assemble outside the building as directed by emergency services. The alarm will then
continue until all staff have safely vacated the premises.
The message will read:
‘Can I have your attention please, can I have your attention please.
We have been advised by the emergency services to immediately evacuate the building. Please make
your way to the front of the building via core 1 stairwell and assemble outside the building as directed by
the emergency services. Thank you for your cooperation’
The ICO should liaise with the Police to confirm the normal Assembly Point in Bloomsbury Park is suitable
and should be prepared to direct people elsewhere. In some circumstances the advice may be to move at
least 400 metres from AVH. Fire wardens with radio communications should accompany those evacuating
early to ensure messages are passed on. The ICO may consider asking people to go home and to phone
back to receive further instructions when the all clear is given.
In both the above circumstances, it is important that fire exit doors release and electric doors and barriers
open to allow people to evacuate. It may only be possible to achieve this by using the fire alarm system,
but should this be the case, occupants should be advised over the PA system what the threat is and what
they are required to do.
21.
Cascade of information following an emergency at AVH
In the event of an emergency where staff are required to evacuate the premises, the Security officer on
duty will contact their control room and the following cascade will commence (see next page):
A list of current contact names and numbers is kept in the Control room and includes:
Document Type
Fire & Emergency Procedures plus
Fire Safety Plan
Author
John Hurren
Version
6
Review Date
March 2014
Issue Date
14th April 2014
Version Expiry
19
Contact List
Name
Julie
Anderson
Louis Loizou
Client
Position/Company
G4S Facilities Manager
FSA Estates Manager
Kathy Holley
FSA Team Leader and DSO
Lynn
Thompson
Matt
Bucknell
Maggy
Sadler
Mark O’Neill
FSA Business Continuity
Manager
Ofsted Senior Facilities
Officer
Ofsted Risk and Security
Officer
Facilities Assistant, Inst. Of
Clinical trials & Methodology
GDS Parliamentary Liaison
Manager
Glynn
Morgan
Telephone
Email
07540
julie.anderson@uk.g4s.com
970746
07950
louis.loizou@foodstandards.gsi.gov.uk
575303
07884
kathy.holley@foodstandards.gsi.gov.uk
473119
07876
lynn.thompson@foodstandards.gsi.gov.uk
396852
07825
matt.bucknell@ofsted.gov.uk
552254
03000
maggy.sadler@ofsted.gov.uk
131101
07767
Mark.O’Neill@ucl.ac.uk
442037
07810
glynn.morgan@digital.cabinet804 828
office.gov.uk]
Contract Manager will also
notify the following MRC
staff member - Mark Oneill
And the following GDS staff
member - Glynn Morgan
Security officer will notify
G4S Contract Manager or
Asst Contact Manager who
will contact one member of
the following FSA staff: Louis
Loizou, Kathy Holley, Lynn
Thomson
CC ontract Manager will also
notify
1 member of the following
Ofsted staff – Matt Bucknell.
Maggy Sadler,
.............................................................................................................................................
The priority always is to do all things necessary to avoid a fire or other emergency occurring, so the next
section deals with duties which proactively manage the risks and fire safety management arrangements.
Document Type
Fire & Emergency Procedures plus
Fire Safety Plan
Author
John Hurren
Version
6
Review Date
March 2014
Issue Date
14th April 2014
Version Expiry
20
FIRE SAFETY PLAN
22.
Managing Fire Safety
Good management of fire safety is essential to ensure that:

fires are unlikely to occur;

if they do occur they are likely to be controlled or contained quickly, effectively and safely;

if a fire does occur and grow, everyone in the premises is able to escape to a place of total safety
easily and quickly.
The Incident Control Procedure has been produced following the completion of the Fire Risk Assessment.
The premises are managed under an L2 Management System, as described in BS9999.
23.
Fire Risk Assessment
A Fire Risk Assessment is a mandatory requirement and assists by independently auditing the fire safety
arrangements at the site, ensuring the risk of fire stays as low as reasonably possible. This FRA is reviewed
annually. The current Fire Risk Assessment (or review) is held by the Facilities team.
This can be viewed on the G4S Server –
M:\Health & Safety\Fire Safety Plan
24.
Fire wardens
Fire Wardens are an important part of the Fire and emergency procedures, but they also have a proactive
role for the floor they work on.
The Role of the Floor Warden is to:


Assess Fire Risks
Identify and report fire hazards or suspect packages in the workplace.
Fire wardens watch out for:







Missing Fire Extinguishers
Fire Doors held-open
Combustible materials close to sources of ignition
Storage accumulating in small areas where it shouldn’t be.
Build ups of waste material
Overloaded Electrical sockets
Other bad housekeeping practices
Document Type
Fire & Emergency Procedures plus
Fire Safety Plan
Author
John Hurren
Version
6
Review Date
March 2014
Issue Date
14th April 2014
Version Expiry
21
 Suspect Packages
And they report anything they consider a health & safety risk to the Facilities team
Check Evacuation Routes:
25.

Fire exits and evacuation routes must not be obstructed in any way. They must be safe for
everyone to use.

All Floor Wardens when trained will be assigned a floor or part of a floor (zone) to sweep
when the alarm sounds. Each floor will have sufficient trained Fire Wardens and deputies to
allow for movement of staff across the site, flexible working patterns and various types of
absence. It is important that Fire wardens are familiar with all fire escape routes.

It is reasonable to assume that cover can be provided during the following basic working
hours, 0900 to 1700, Monday to Friday.
Engineering staff- proactive roles
Engineering staff are responsible for ensuring all fire safety equipment and systems function correctly and
are adequately inspected, tested, serviced and maintained. There are some activities which are done inhouse, for example weekly Fire alarm tests and others which are contracted out to competent engineers
for example, the annual test of smoke detectors.
Records should be maintained for all these activities and should include instances when fire alarms have
been actuated, either as a false alarm or an incident together with any review findings of the
circumstances.
The chart on the next page indicates the normal proactive regime that may be found at AVH.
Fire Equipment Maintenance Schedule
daily
weekly
monthly
6 mthly
annually
Emergency routes
and exits
Fire exit doors
unlocked and
available
Exit routes clear of
obstructions
Floor surfaces in good
condition
Fire resistant door
condition and closer
operation
Document Type
Fire & Emergency Procedures plus
Fire Safety Plan
Author
John Hurren
Version
6
Review Date
March 2014
Issue Date
14th April 2014
Version Expiry
22
Fire damper
maintenance
Fire barrier condition
Electric doors and
barriers
With AFA cause
and effects
Fire Alarm system
Fire alarm call point
actuation ( different call
points each time)
Audible throughout
premises
Smoke and heat
detector actuation
Connection to
monitoring station
Emergency lighting
Operational test by user
1/3
discharge
Discharge test
Full
duration
Fire-fighting
equipment
Fire extinguisher checks
by user
Fire extinguisher service
Dry riser inlets/outlets
Other equipment
Electrical installation
5 yearly
Portable electrical
equipment
Heating appliances
Fire safety signs legibility
Test evacuation plan
Key:
By on-site staff
By competent contractors
Document Type
Fire & Emergency Procedures plus
Fire Safety Plan
Author
John Hurren
Version
6
Review Date
March 2014
Issue Date
14th April 2014
Version Expiry
23
Document Type
Fire & Emergency Procedures plus
Fire Safety Plan
Author
John Hurren
Version
6
Review Date
March 2014
Issue Date
14th April 2014
Version Expiry
24