Introduction to
MyInfoVault
Nichol Runner
Analyst
School of Medicine
Office of Academic Personnel
http://mivdemo.ucdavis.edu/
(test region)
Objectives
1.) Overview of MIV
2.) Accessing MIV
3.) Menus and adding data
- entry exercises
4.) Creating a CV / NIH
Biosketch
5.) Dossier Design (brief discussion)
6.) Help
7.) Questions & Answers
Overview: What is MyInfoVault (MIV)?
¾ MIV is the official merit and promotion
system of UC Davis
¾ Streamlined administrative review
¾ A database created for faculty
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CVs
NIH biosketch
Allows for a continuous uploading and
tracking of information for the faculty member:
honors, publications, grants, teaching, etc.
Accessing MIV
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http://myinfovault.ucdavis.edu/
Need Kerberos ID and password to log-in
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computingaccounts.ucdavis.edu
Log-in with
Kerberos here
Admin Home Page
Proxy another
user account here
Open Actions : Admin can finalize and submit actions and view the last
snapshot taken.
Completed Actions: Candidates and Admin can view archived files – useful
for creating the next action
Candidate Home Page
Drop down menu
for adding data
Your name will appear in the gold bar, but the proxy account you are in will
show in parentheses below the gold bar.
Sign Documents: All candidates must sign this disclosure before their action
can be submitted and reviewed.
Entering & Adding Data
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Personal
*Ag Experimental
Station
Candidate’s
Statement
Education
Employment
Extending Knowledge
Grants & Contracts
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Honors & Awards
List of Evaluations
† Position Description
Publications
Service
Teaching
* Not typically used by SOM
† Not used by all series
Click any header in the gold bar
and the page will open with all
drop down menu options
Entering & Adding Data
¾ Required fields noted by: *
¾ “Additional Information” sections should be
used only if absolutely necessary
¾ Other Special considerations:
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Presentations in “publications” vs
presentations in “extending knowledge”
Please see the provided MIV Category Guide
for detailed data entry explanations
Personal data
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Personal Information
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Permanent Address
Current Address
Work Address
MIV Formatting options will
allow you to show or hide any
of these areas when creating a
CV or Biosketch
Exercise 1: Honors & Awards
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Adding an entry to
Honors & Awards
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2010, MIV award
2009, MIV Trainer of
the Year
2011, Employee of the
Year
Resequencing
Deleting the entry
Adding Publications: Journals
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Variety of ways to add peer-reviewed
publications
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Import data from EndNote (not used often)
PubMed Download (most frequently used)
Manually entering the data or managing the record
• Switching from submitted, to in press, to published
• Switching publication types
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Contributions to jointly authored works
Significance of Research
Special Character Palette
You must be clicked in a writable field for the Palette to open
Importing Data via EndNote
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Not recommended due to preferred PubMed
method for data download
Publication records can be imported from an
XML file created by the EndNote program
directly into MIV
Primarily recommended for new users doing a
one-time data import
If you would like to use the EndNote function
and already have publications in MIV, it is
recommended that you use the EndNote tools to
eliminate the records already existing in MIV and
then creating and importing the file
Exercise 2: PubMed Download
Utility
Exercise 2
Pub Med download Continued
Search
Please use the following information:
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Rott, J
Clear All
Check the first four listed and click save
Edit
Delete
Notice that items previously downloaded do not show
up in the PubMed Download list any longer, but if you
delete a downloaded item from your journal list, it will
reappear in PubMed Download.
Creating a CV / NIH Biosketch
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Adding a new
document
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Editing an existing
document
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pdf / rtf
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Mac users disclaimer
Merit / Promotion
Dossier Design
¾ Brief overview:
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Academic coordinators and Assistants handle
dossier design (drawing the line, annotations,
etc).
Admin Helpers may just do data entry
• Make sure your faculty notify you if they make ANY
changes, add/delete entries so that notations can
be made for future actions
My Dossier Candidate View
Help
¾ Variety of ways to receive assistance with
MIV
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SOM Dean’s office Analyst
MIV Help email address
Help button with manual and instructions
Questions