Scientific Events Call for
Science in the City
Theme: Better Living
(Deadline 15 December)
A great opportunity for scientists and students to convey scientific concepts to the public.
Science & Art Festival Running 27–29th September, 2013
Emphasis should be placed on the 27th September, Researchers’ Night
Submission for entertaining scientific events
What are we looking for?
Creative ways for researchers and students to communicate science to the public. For example, talks,
demonstrations, workshops, busking, quizzes, competitions, treasure hunts, tours, and more. For ideas check
out: http://www.worldsciencefestival.com/events/archive/2012 ; http://www.sciencefestival.co.uk/whatson/programme-archive ; http://www.cheltenhamfestivals.com/about-us/brochures#brochure-archives
Event can be repeated for at least one weekend.
Target audiences: children, youths, families, adults.
A 1–3 page proposal with quotes (due to short time restrictions quotes can be handed in late) structured as
follows: Event Summary, Background and objectives, Execution (Methods), Costs, Evaluation, Outcomes,
Logistics. See below for details on each section.
Aims:
1. To show how science is part of everyday life and that researchers are normal human beings with
an extraordinary job.
2. To develop entertaining events around a scientific concept or idea, especially local science.
3. For researchers to engage with the public.
4. Located in Valletta, preferably in the streets and buildings between St James Cavalier and St George’s
square. Nearby buildings and streets can also be considered (if in doubt please email).
Values of Science in the City: Science, art, creativity, technology, education, entertainment, quality,
interactive, engagement between people.
Target audiences: children, youths, families, adults.
Event Summary — most important part to showcase your idea, focus on what is most important for your
event.
Background and objectives — details on the idea developed, and the science which will be explored and
communicated.
Execution (Methods) — what approaches and tools will be used to convey the scientific topics.
Costs Full breakdown of costs: materials, chemicals, hours, lighting, and so on. Costs would be stated in
Euros, and include VAT. When VAT is not stated in a proposal, it will be assumed to be included. Costs will
be reimbursed.
Evaluation — How would you gauge if the audience liked it, and how much did they take back from it. This
will need to be co-ordinated with the whole event.
Outcomes — how many people are you expecting to reach, target audience, what do you expect the audience
will take from the art.
Logistics — Depending on the event please consider thinking about: Security, Lighting, length of duration and
portability, requirement of permits, and so on.
Deadline: 15 December. Proposal will then be chosen by the board to be sent for funding. The result of the
funding would be received by end of February.
Contacts: please send your proposals to: info@scienceinthecity.org.mt. For more information about all events
contact Edward Duca (edward.duca@um.edu.mt; Mob: 99239974) and/or Karen Fiorini
(fiorinikaren30@gmail.com ; Mob: 99868348). For the art-related events contact: Lily Agius
(info@lilyagiusgallery.com; Mob: 99292488). For more information about the festival and previous
programme, please check: http://scienceinthecity.org.mt/
Selection of proposals it will be judged on:
Location — in Valletta and close to the main events
Science — how well grounded/inspired by science?
Innovation (creativity) —how creative are the scientific concepts conveyed?
Cost — how cost-effective is the proposal? Are costs complete? Are quotes provided?
Reach — how many people are reached by the event?
Engagement — how interactive is the event?
Most Weight will be given on the Science, Creative and Engagement criteria.
Please sign and date your proposal
N.B.: awarding of the proposals is subject to the funding being allocated.