Associated Students, Inc. of California State University, Fresno 2011-12 Annual Report ASSOCIATED STUDENTS, INC. OF CALIFORNIA STATE UNIVERSITY, FRESNO TABLE OF CONTENTS 2011 and 2012 PAGE Independent Auditor's Report 1 Financial Statements: Statements of Finan cial Position 2 Statements of Activities 3 Statements of Cash Flows 4 Notes to the Financial Statements Additional Information for California State University, Fresno: 5-9 10 Schedule of Net Assets 11 Schedule of Revenues , Expenses and Changes in Net Assets 12 Other Informatio n 13 - 15 PRICE PAIGE~ COMPANY ACCOUNTANCY CORPORATION INDEPENDENT AUDITOR'S REPORT To the Student Senate of the Associated Students, Inc. of California State University, Fresno Fresno, California We have audited the accompanying statement of financial position of Associated Students , Inc. of California State University, Fresno (Associated Students), a nonprofit organization as of June 30, 2011 and 2012, and the related statements of activities and cash flows for the years then ended . These financial statements are the responsibility of the Organization's management. Our responsibility is to express an opinion on these financial statements based on our audits. We conducted our audit in accordance with auditing standards generally accepted in the United States of America . Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis , evidence supporting the amounts and disclosures in the financial statements, assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation . We believe that our audit provides a reasonable basis for our opinion . In our opinion , the financial statements referred to above present fairly, in all material respects, the financial position of Associated Students as of June 30, 2011 and 2012, and the changes in its net assets and its cash fiows for the year then ended in conformity with accounting principles generally accepted in the United States of America. Ou r audit was conducted for the purpose of forming an opinion on the financial statements as a whole. The Additional Information for California State University, Fresno which is the responsibility of management, is presented for purposes of additional analysis and is not a required part of the basic financial statements. The Additional Information was derived from and relates directly to the underlying accounting and other records used to prepare the financial statements and has been subjected to the auditing procedures applied in the audit of the financial statements and certain additional procedures , including comparing and reconciling such information directly to the underlying accounting and other records used to prepare the financial statements or to the financial statements themselves, and other additional procedures in accordance with auditing standards generally accepted in the United States of America . In our opinion, the Additional Information is fai rl y stated in all material respects in relation to the financial statements as a whole Clovis, California September 6,2012 677 Scott Avenue, Clovis, California 93612 Telephone (559) 299-9540 • Fax (559) 299-2344 • E-mail ppc@ppcpas.com • www.ppcpas.com ASSOCIATED STUDENTS, INC, OF CALIFORNIA STATE UNIVERSITY, FRESNO STATEMENTS OF FINANCIAL POSITION JUNE 30, 2011 AND 2012 20 11 ASSETS 2012 Current Assets: Cash and Cash Equivalents (Note 3) Accounts Rece ivable Prepaid Deposits (Note 4) $ 895 ,785 857 3,713 $ 969 ,715 2,600 929 900 ,355 973 ,244 133,530 (74 ,439) 112,559 (66 ,082) 59,09 1 46,477 $ 959 ,446 $1,019,721 $ 38 ,361 159,696 $ Tota l Current Assets Fi xed Assets Less Accumu lated Depreciation Total Fixed Assets TOTAL ASSETS LIABILIT IES AND NET ASSETS Cu rrent Li ab ilities: Accounts Payable and Accrued Expenses Agency Fund Deposits (Note 6) Total Current Li ab iliti es 37 ,671 176,232 198,057 213,903 76 1,389 622 ,496 0 0 0 86 ,107 97 ,215 183,322 761 ,389 805 ,818 959 ,446 $1 ,019,721 Net Assets: Unrestricted: Undesignated Designated: Capita l Rep lacement Reserve Planned Futu re Operat ions Reserve Total Designated Net Assets Total Unrestricted Net Assets TOTAL LIABILITIES AND NET ASSETS $ The accom panyin g notes are an integral part of the financial statements 2 AS SOCIATED STUDENTS, INC. OF CALIFORNIA STATE UNIVERS ITY, FRESNO STATEMENTS OF ACTIVITIES YEARS ENDED JUNE 30 , 2011 AND 2012 2011 201 2 CHANGES IN UNRESTRICTED NET ASSETS : Revenues : Student Body Fees Interest Income Insurance Refund Other Income $ 612 ,042 Total Revenues Expe nses: Sala ries/Wages . Employee Benefits Advertising/Publicity Audit Fees Corpo rate Servi ces Fee Depreciation Dues/Subscriptions Insurance Legal Fees Miscellaneous Office Supplies/Postage Office/Equipment Rental Repairs/Maintenance Student Programs Supplies Telepho ne Travel University Donations T ota l Expenses Increase (Decrease) in Net Assets Net Assets at Beg inning of Year 634,133 3,359 1,698 5,623 618,524 644,81 3 125,742 21,942 12,007 15,727 53,600 16,171 52,058 17,662 18,093 23,586 6,427 19,872 28 59 ,637 22,396 1, 136 7,489 56 ,317 135,059 37,241 12,084 11 ,524 57,500 16,797 55 ,583 16,658 2,237 14,727 5,021 36,784 1,015 100,669 16,905 1,086 13,053 66,44 1 529 ,890 600 ,384 88 ,634 44,429 672 ,755 76 1,389 $ 761,389 Net Assets at End of Year The accompanying notes are an integral part of the fina ncia l statements 3 $ 3,110 1,314 2,058 $ 805,8 18 ASSOCIATED STUDENTS, INC. OF CALIFORNIA STATE UNIVERSITY, FRESNO STATEMENTS OF CASH FLOWS YEARS ENDED JUNE 30, 2011 AND 2012 2011 2012 CASH FLOWS FROM OPERATING ACTIVITIES Increase (Decrease) in Net Assets Adjustments to Reconcile Increase (Decrease) in Net Assets to Net Cash Provided from (used by) Operating Activities: Depreciation Loss on Disposal of Fixed Assets Changes in: Accounts Receivable Prepaid Deposits Accounts Payable and Accrued Expenses Agency Fund Deposits Net Cash Provided from (Used by) Operating Activities Cash Flows From Investing Activities Acquisition of Fixed Assets Net Cash Provided from (Used by) Investing Activities $ 88,634 $ 44,429 16,171 0 16,797 792 59,701 (3,629) 9,746 (4,491 ) (1 ,742) 2,784 (690) 16,535 166,132 78 ,905 (7 ,852) (4,975) (7,852) (4 ,975) Cash Flows From Financing Activities Net Increase (Decrease) in Cash 158,280 73 ,930 Cash at Beginning of Year 737 ,505 895 ,785 $ 895,785 $ 969 ,715 Cash at End of Year The accompanyi ng notes are an integ ral part of the fina ncia l stateme nts 4 ASSOCIATED STUDENTS , INC, OF CALIFORNIA STATE UNIVERSITY, FRESNO NOTES TO THE FINANCIAL STATEMENTS JUNE 30, 2011 AND 2012 Note 1 - General Information The Associated Students, Inc, of California State University, Fresno (Associated Students) , is a not-forprofit organ ization whose specific purpose is to provide students of California State University, Fresno with a means of responsible and effective participation in the governance of the campus, The programs included in the Associated Students' budget are campus programs and student government. Note 2 - Summary of Significant Accounting Policies A. Accou nting Policies - The accounting policies of the Associated Students conform to general ly accepted accounting principles (GAAP) , B. Organization - The Associa ted Students incorporated as a nonprofit public benefit corporation on December 22 , 1986. It is a ta x-exempt corporation under section 50 1(c)(3) of the Internal Revenue Code. C. Basis of Accounting - Basis of accounting refers to when revenue s and expenses are recognized in the accounts and reported in the financial statements . The accounting records of the Associated Students are maintained using the accrual basis of accounting . Revenues are recognized when earned and expenses are recognized when goods or services are received. D. Fixed Assets - Equipment is recorded at cost and depreciation is computed using straight-lin e rates based upon estimated useful lives . The organization capitalizes all expenditures for equipment in excess of $750 in fiscal year 2011 and $5 ,000 in fiscal year 2012 . Estimated useful lives for assets range from three to ten years. Fully depreciated assets , which have economic val ue, are retained on the books although fully depreciated. E. Cash and Cash Equivalents - Cash and cash eq uivalents consist of demand deposit accounts and money market funds with financial institutions. The Associated Students considers all highly liq uid investments with matu rities of three months or less, when purchased , to be cash equivalents. At Ju ne 30 , 2012, cash and equivalents included $58 5,052 held in a commercial bank. Of that amount, $441 ,691 was in an interest-bearing account that was subject to the Federal Deposit Insurance Corporation (FDI C) regulations of which $250 ,000 was insured. The remaining $143,361 was held in a non interest-bearing account that was fully insured by the FDIC at June 30, 2012 . F. Estimates - The preparation of financia l statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period . Actua l results could differ from those estimates. G. Accounts Receivable - Accounts receivable are stated at the amount management expects to collect from outstand ing balances . Management provides for probable uncollectible amounts through a provision for bad debt expense and an adjustment to a valuation allowance based on its assessment of the current status of individual accounts. Balances that are sti ll outstanding after management has used reasonable collection efforts are written off through a charge to the valuatio n allowance and a credit to accounts receivable. At June 30 , 201 1 and 2012 , the organization considers all amounts to be fully collectible; therefore , no allowance for doubtfu l accounts is reflected . 5 Note 2 - Summary of Significant Accounting Policies, continued H. Contributions - All contributions are considered to be available for unrestricted use unless specifi ca lly restricted by the donor. Amounts received that are designated for future periods or restricted by the donor for specific purposes are reported as temporarily restricted or permanently restricted support that increases those net asset classes. When a temporary restriction expires, tempora ril y re stri cted net assets are reclassified to unrestricted net assets and reported in the statement of activities as net assets release d from restri ctions. The Associated Students had no temporarily or permanen tly restricted net assets in 2011 or 2012 . I. General Net Assets (or Fund) - This category is maintained to account for those transactions related to all activities not covered in a specific fund and which relate in general to the full scope of operations of the auxiliary organization. These funds are appropriated in acco rdan ce with the policies established by the Trustees ofThe California State University (Trustees) , the campus, and the auxiliary organization. J. Designated Net Assets - When appropriations from the General Fund are made by the Board of Directors for a specific pu rpose, they are classified as designated net assets. K. Expense Allocation - The costs of providing various programs and other activities have been summarized on a functional basis in Note 8 - Expe nses by Natura l Classification. Accord ingly, certain costs have been allocated among programs and supporting services. Note 3 - Cash and Cash Eguivalents Cash and cash equivalents at June 30 consisted of the following : 2011 Deposits: Cash in Bank Money Market Pooled Funds : Cash in State of Californ ia Local Agency Investment Fund Total 2012 $176,525 314 ,851 $121 ,977 441 ,691 404,408 406,047 $895 Z85 $969Z15 The Associated Students maintains most of its cash in the State of California Local Agency Investment Fund . The State pools these funds with those of other organizations and invests the cash. These pooled funds are carried at cos t which approximates market value. Interest ea rned is rem itted quarterly to the Associated Students. Any investment losses are proportionately shared by all funds in the pool. Cash and cash eq uivalents include agency fun ds of $159,696 and $176,232 at June 30 , 20 11 and 2012, respectively. (See Note 6) Note 4 - Prepaid Deposits Prepaid deposits are comprised of the amount on deposit wi th the State Compensation Insurance Fund . 6 Note 5 - Fair Value Measurem ents Effective May 1, 2008, The Associated Students adopted Statement No. 157, Fair Value Measurements, Statement of Financial Accounting Standards No. 157 (FAS 157), subsequently included in the Codification as ASC 820. ASC 820 applies to all financial statements that are being measured and reported on a fair value basis. ASC 820 defines fa ir value as the price that wou ld be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants at the measurement date. ASC 820 establishes a fair value hierarchy that prioritizes the inputs to valuation techniques used to measure fair value. The hierarchy gives the highest priority to unadjusted quoted prices in active markets for identical assets or liabilities (Level 1 measurements) and the lowest priority to measurements involving significant observable inputs (Level 3 measurements). The three levels of the fair value hierarchy are as fo llows : Level 1 - Inputs are quoted market prices (unadjusted) in active markets for identical assets or liabilities. Valuations for assets and liabilities traded in active exchange markets. Valuations are obtained from readily available pricing sources for market transactions involving identical assets or liabilities. Level 2 - Inputs other than quoted prices within Level 1 that are observable , either directly or indirectly. Valuations for assets and liabilities traded in less active dealer or broker markets. Valuations are obtained from third party pricing services for identical or similar assets or liabilities. Level 3 - Inpu ts are unobservable. Valuations for assets and liabi lities that are derived from other valuation methodologies, including option pricing models, discounts cash flow models and simi lar techniques, and not based on market exchange, dealer, or broker traded transactions. Level 3 valuations incorporate certain assumptions and projections in determin ing the fair value assigned to such assets or liabilities. The table below presents the balance of assets measured at fair value (Level 1 Inputs) on a recu rring basis at June 30 : 20 11 Cash and Cash Equivalents Totals Fair Value $895785 $895785 Level 1 $895785 $895785 2012 Cash and Cash Equiva lents Totals $969,715 $969715 $969,715 $969715 Note 6 - Agency Fund Deposits This liability account was established to reflect funds held in trust for various sponsored programs on campus . T hese consist of student clubs for which the Associated Students processes transactions only and does not monitor the use of funds. 7 Note 7 - Related Parties The Associated Students have transactions with California State University, Fresno during the years ended June 30 as follows: Donation of laptops to the Hen ry Madden Library valued at $31 ,126 and $31 ,64 1 for the years ended June 30, 2011 and 2012 , respectively . Donation to the Henry Madden Library for extended library hours of $0 and $15,000 for the years ended June 30 , 2011 and 20 12, respectively. Donation to Facilities Management for the Memorial Fountain renovation of $0 and $20 ,000 for the years ended June 30 , 20 11 and 2012 , respectively. Donation to Student Involvement for Vintage Days program support of $0 and $2 ,000 for the years ended June 30, 2011 and 2012 , respectively. Donation to Student Affa irs Career Services for Americorps Volunteer Infrastructure Program of $0 and $10,000 for the years ended June 30 , 20 11 and 20 12, respectively. The Associated Students have transactions with the California State University, Fresno Association, Inc. (the Association) during the yea rs ended June 30 as follows: Donation to Intramural Sports (student officials) of $5,000 per year for the years ended June 30, 2011 and 2012 , respectively. Administrative fees paid to the Association for management services were $53,600 and $57,500 for the years ending June 30 , 2011 and 2012, respectively, based on a flat fee arrangement. Annual rent of the Associated Students office space of $0 and $16,450 for the years ended June 30 , 2011 and 2012 , respectively. Donation to University Student Union for the laptop program of $17 ,88 1 and $7,800 for the years ended June 30,2011 and 2012, respective ly. The amounts due the Association from the Associated Students were $2 ,574 and $2 ,044 at June 30 , 2011 and 2012 , respectively. The Associated Students have transactions with Californ ia State Un iversity, Fresno Foundation during the years ended June 30 as follows: The amounts due the CSU , Fresno Foundation from the Associated Students were $1,550 and $0 at June 30 , 2011 and 20 12, respectively . 8 Note 8 - Expenses by Natural Classification The following is a detailed list of expenses by natura l classifi cation for the years ended June 30: 2011 2012 General & SalarieslWages Employee Benefits Advertising/Publicity Audit Fees Corporate Services Fee Depreciation Dues/Subscriptions Insurance Legal Fees Miscellaneous Office Supplies/Posta ge Office/Equipment Rental Repairs/Maintenance Student Programs Supplies Telephone Travel University Donations Totals General & Total Program $0 0 8,137 0 0 0 38 ,752 12,474 0 13,656 0 13,329 0 56,852 19,565 0 0 56317 Administrative $125,742 21,942 3,870 15,727 53,600 16,1 71 13,306 5,188 18,093 9,930 6,427 6,543 28 2,785 2,831 1,136 7,489 0 $125,742 21,942 12,007 15,727 53,600 16,171 52,058 17,662 18,093 23,586 6,427 19,872 28 59,637 22,396 1,136 7,489 56,317 Program $0 0 8,456 0 0 0 42,524 11,610 0 6,546 0 13,326 0 99,137 15,661 0 0 66441 $21.9. 082 $310808 $529890 $26;>,101 Administrative $135,059 37,241 3,628 11 ,524 57,500 16,797 13,059 5,048 2,237 8,181 5,021 23,458 1,015 1,532 1,244 1,086 13,053 0 $33668.3 Total $135,059 37,241 12,084 11 ,524 57,500 16,797 55,583 16,658 2,237 14,727 5,021 36,784 1,015 100,669 16,905 1,086 13,053 66441 $600384 Note 9 - Leases Office space lease agreement was renewed July 1, 2012 in the amount of $11 ,177 per year expiring June 30, 2015 . Rent expense for the years ended June 30 , 2011 and 2012 was $0 and $16,450 per year See Note 7. Associated Students has a 5 year, non-cance lable operating lease agreement with Caltronics Business Systems for office equipment that expires May 23 , 2017 . The future minimum lease payments are as follows : Year Ended June 30 : 2013 20 14 2015 2016 2017 Total $4,171 4,171 4,171 4,171 3,823 $2.Q,.5.lll Note 10 - Subsequent Eve nts Subsequent events have been evaluated through September 6, 2012 , (date financial statements available to be issued) noting no matters requiring disclosure in the financial statements for the year ended June 30 , 2012 . 9 ADDITIONAL INFORMATION FOR CALIFORNIA STATE UNIVERSITY, FRESNO 10 ASSOCIATED STUDENTS, INC. OF CALIFORNIA STATE UNIVERSITY, FRESNO SCHEDULE OF NET ASSETS JUNE 30, 2012 (for inclusion in the California State University) ASSETS Current Assets: Cash and Cash Equivalents Short-Term Investments Accounts Receivable, Net Prepaid Expenses and Other Assets Total Current Assets $ Noncurrent Assets : Capital Assets , Net Total Noncurrent Assets 563,668 406 ,047 2,600 929 973,244 46,477 46,477 TOTAL ASSETS $ 1,019,721 LIABILITIES Current Liabilities: Accounts Payable Accrued Salaries and Benefits Payable Accrued Compensated Absences-Current Portion Depository Accounts Total Current Liabilities Noncurrent Liabilities : Accrued Compensated Absences , Net of Current Portion Total Noncurrent Liabilities Total Liabilities $ 33 ,710 1.589 250 176,232 211,781 2,122 2,122 213,903 NET ASSETS Invested in Capital Assets , Net of Related Debt Unrestricted Total Net Assets TOTAL LIABILITIES AND NET ASSETS See Accompa nying Independe nt Audi tor's Report 11 46 ,477 759,341 805 ,818 $ 1,019 ,721 ASSOCIATED STUDENTS, INC. OF CALIFORNIA STATE UNIVERSITY, FRESNO SCHEDULE OF REVENUES, EXPENSES AND CHANGES IN NET ASSETS YEAR ENDED JUNE 30, 2012 (for inclusion in the California State University) Revenues: Operating Revenues: Student Tuition and Fees (Net of Scholarship Allowance of $0) Olher Operating Revenues Total Operating Revenues $ Expenses: Operating Expenses : Academic Support Student Services Auxiliary Enterprises Expenses Depreciation Total Operating Expenses 634,133 7,321 641 ,454 66,441 197.260 319,886 16,797 600,384 Operating Income (Loss) 41,070 Nonoperating Revenues (Expenses): Investment Income, Net 3,359 Increase in Net Assets 44,429 Net Assets: Net Assets at Beginning of Year 761 ,389 Net Assets at End of Year $ See Accompanying Independent Auditor's Report 12 805,818 ASSOCIATED STUDENTS , INC. OF CALIFORN IA STATE UNIVERSITY, FRESNO OTHER INFORMATION JUNE 30, 2012 (for inclusion in the Ca lifornia State University) 1. Restricted Ca sh and Cash Equivalents atJune 30, 2012 : Not applicable 2.1 Compos ition of Investments at June 30, 2012: Current Current Tota l Noncurrent Noncurrent Total Unrestricted Restricted Current Unrestricted Restricted Noncurrent Total State of California local Agency Investment Fund (LAIF) Equity Securities Totattnvestments w 406,047 0 406,047 0 0 0 406,047 o 0 0 0 0 0 0 406,047 0 ""06 ,047 0 0 0 406,047 2.3 Restricted Current Investments at June 30, 2012 related to: Not Applicable 2.4 Restricted Noncurrent Investments at June 30, 2012 related to: Not applicable 3.1 Composition of Ca pita l Ass ets at June 30, 2012: Depreciable Capital Assets Balance Prior Period June 30, 2011 Adjustments Reclassifications Balance Transfers June 30, 2011 Completed Balance CWIP June 30, 2012 (restated) Additions Reductions Personal Property: Equipment Total Depreciable Capita l Assets 133,530 0 0 133,530 4,976 (25,947) 0 112 ,559 133,530 0 0 133,530 4,976 (25,947) 0 112.559 (74,439) o o (74 ,439) (16 ,797) 25 ,154 o (66 ,082) (74 ,439) o o (74,439) (16,797) 25,154 o (66,082) 59 ,091 o o 59,09 1 (11,821) o 46,477 Less Accumulated Depreciation: Personal Property: Equipment Total Accumulated Depreciation Tota l Ca pital Assets, Net See Accompanying Independent Auditor's Report. (793) ASSOCIATED STUDENTS, INC. OF CALIFORNIA STATE UNIVERSITY, FRESNO OTHER INFORMATION JUNE 30, 2012 (for inclusion in the California State University) 3.2 Detail of Depreciati on and Amortization Expense at June 30,2012: 16,797 Depreciation and Amortization Expense Related to Capital Assets o Amortiza tion Related to Other Assets 16,797 Tota l Depreciati on and Amortization 4. Long·Term Liabilities Activity Schedule: Accrued Compensated Absences 5. Balance Prior Period June 30, 2011 Adjustments B~lance o 2,085 Reclassifications 0 June 30, 2011 2,085 Additions Reductions o 287 Future Minimum Lease Payments: Not Applicable .to. 6. Long Term Debt Obligation Schedule: Not Applicable 7. Ca lculation of Net Assets: 7.1 Calculation of Net Assets -Invested in Capital Assets, Net of Related Debt: Auxiliary Organizations Capital Assets, Net of Accumulated Depreciation 7.2 GASB FASB o 46,477 Ca lculation of Net Assets - Restricted for Nonexpendable Endowments: Not Applicable 8. Amount Transactions with Related Entities : o Payments to University for other than salaries of University personnel Gifts (cash or assets) to the University from recognized Auxiliary Organizations See Accompanying Independent Auditor's Report. 66,641 Balance Current Long Term June 30, 2012 2,372 Portion Portion 250 2,122 ASSOCIATED STUDENTS, INC. OF CALIFORNIA STATE UNIVERSITY, FRESNO OTHER INFORMATION JUNE 30, 2012 (for inclusion in the California State University) 9. Othe r Postemployment Benefits Obligation (OPEB) : Not Applicable 10. Pollution Remediation Liabilities under GASB Statement No. 49: Not Applicable 11. The Nature and Amount of the Prior Period Adjustment(s) Recorded to Beginning Net Assets: Not Applicable en See Accompanying Independent Auditor's Report.