UNIVERSITY OF SOUTHERN CALIFORNIA
Equipment Inventory Coord (Centralized)
Job Code: 155028
Grade:
G
OT Eligible:
Yes
Comp Approval:
6/7/2005
JOB SUMMARY:
Coordinates the inspection of the physical inventory of equipment on UPC, HSC, and at offcampus locations for the University. Coordinates the identification, tagging, and tracking of
University equipment and related materials. Performs physical inventory audits, as required.
JOB ACCOUNTABILITIES:
*E/M/NA
% TIME
______
______ Coordinates the identification, tagging, and tracking of the University's newly
acquired equipment on UPC, HSC and off-campus locations.
______
______ Updates equipment records with characteristics data (e.g., description, general
ledger link, owner, date acquired, etc.). Conducts periodic physical inventory
audits to ensure accuracy of records.
______
______ Maintains ongoing accurate inventory of University equipment and other related
materials. Coordinates the identification, tagging, coding, and tracking of
University equipment and related materials with departments. Records serial
numbers, model numbers, location data, etc. of equipment.
______
______ Prepares special reports and/or requests for departments, as requested.
______
______ Assists in the implementation of University and department equipment
management policies and procedures.
______
______ Performs preliminary analysis of data for the biennial physical inventory and
presents results to supervisor. May make recommendations.
______
______ Audits biennial physical inventories to verify records and confirm equipment status.
Performs other related duties as assigned or requested. The University reserves
the right to add or change duties at any time.
*Select E (ESSENTIAL), M (MARGINAL) or NA (NON-APPLICABLE) to denote importance of
each job function to position.
EMERGENCY RESPONSE/RECOVERY:
Essential:
No
Yes In the event of an emergency, the employee holding this position is required to
“report to duty” in accordance with the university’s Emergency Operations Plan
and/or the employee’s department’s emergency response and/or recovery
plans. Familiarity with those plans and regular training to implement those
plans is required. During or immediately following an emergency, the employee
will be notified to assist in the emergency response efforts, and mobilize other
staff members if needed.
JOB QUALIFICATIONS:
Minimum Education:
Equipment Inventory Coord (Centralized) - Job Code: 155028
Page 2
Specialized/Technical Training
Combined experience/education as substitute for minimum education
Minimum Experience:
1 Year
Minimum Field of Expertise:
Physical inventory or related experience. Knowledge of inventory maintenance and control
rules and regulations.
Preferred Education:
Associate's Degree
Preferred Experience:
2 Years
Skills: Administrative:
Assemble and organize numerical data
Communicate with others to gather information
Compute totals
Coordinate events
Gather data
Input data
Maintain filing systems
Prioritize different projects
Research information
Understand and apply policies and procedures
Use computerized spreadsheets
Use database and/or word processing software
Skills: Machine:
Calculator
Computer Network (Department or School)
Computer Network (University)
Computer Peripheral Equipment
Fax
Personal Computer
Photocopier
Supervises: Level:
May oversee student, temporary and/or casual workers.
SIGNATURES:
Employee: _____________________________________ Date:_____________________________
Supervisor: ____________________________________ Date:_____________________________
The above statements are intended to describe the general nature and level of work being
performed. They are not intended to be construed as an exhaustive list of all responsibilities,
duties and skills required of personnel so classified.
Equipment Inventory Coord (Centralized) - Job Code: 155028
The University of Southern California is an Equal Opportunity Employer
Page 3