TEMPORARY APPOINTMENT (EMERGENCY HIRE)-­‐EMPLOYEE PROCESS GUIDE Overview This step-­‐by-­‐step guide will show you how to apply for an Emergency Hire position via the MyFresnoState portal. Purpose of Short Term Hires The short-­‐term emergency hire request provides a mechanism for managers to address an urgent need for short-­‐term staffing for represented positions, request hiring a temporary employee as a special consultant or a casual worker. Represented Position Guidelines • The CSUEU contract (Units 2,5, 7, & 9) allows for temporary appointments up to 180 calendar days. • APC Contract (Unit 4) allows for temporary positions of less than 60 calendar days. • SETC Contract (Unit 6) allows for temporary positions of less than 90 calendar days. Special Consultant Classification The special consultant classification Uob code 4660) is a standard classification supported by the trustees of the California State University & Colleges and have a daily rate of pay. This is a non-­‐represented position. These positions are limited to no more than 3 consecutive months at a time. For further information, see Policy No. G-­‐27. Casual Worker Classification Use of this classification is intended for appointees hired on a temporary, part time, Intermittent, basis to perform non-­‐bargaining unit work that meets the "nonexempt" criteria of the Fair Labor Standards Act (FLSA.) Individuals appointed to the Casual Worker classification are intended to perform intermittent work of a limited duration, for example, to proctor an examination or model for an art class. Use of this classification is not intended for temporary appointments that accommodate on-­‐going work schedules. General Justification for Emergency Hires 1. A failed recruitment (Insufficient candidate pool and or insufficiently qualified candidates) when incumbent has already separated from the position 2. Unexpected medical personal leave by incumbent 3. Unanticipated project/operational needs that exceed the capacity and/or skill level of the current staff in a department 4. When the department is uncertain of continued funding or duration of position, program and or department Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments
The hiring manager will, upon identifying the needs for an emergency hire, begin the online process to request a short term temporary hire (URL) to initiate the hiring process. Important Note: All candidates must apply online to the short-­‐term temporary pool(s). There will be no paper applications accepted. The hiring manager may not make an offer for an emergency appointment, written or verbal, to any candidate prior to receiving the necessary approvals from Human Resources and the appropriate Dean/Director. Sign Into MyFresnoState/PeopleSoft The MyFresnoState homepage displays. 1. Go to MyFresnoState. (http://my.fresnostate.edu/). 2. Click the Sign In button. The Campus Login Services page displays. Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments
The MyFresnoState Home page displays. 3. Navigate to eRecruit. 4. Select Career Opportunities to navigate to the Job Openings page. Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments
View Job Openings The Careers Home page displays. 1. Scroll down to view the current job openings. Note: You can filter your job search by clicking the Faculty, Management, Staff, Student TA/GA/ISA or Temp Appointment hyperlinks. All open job postings display. 2. Click the Temporary Hire Applicant Pool hyperlink. Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments
The Job Announcement displays. Note: You may save the job by clicking the Save Job button, or apply for the job by clicking the Apply Now button. There is more information on these steps later in this guide 3. Click the Email to Friend button if you wish to share this job announcement with someone else. 4. Click Save Job if you wish to save and complete the application at a later time. 5. Click Apply Now to continue with the application. a. You may scroll down the page to view all of the Salary, Job Overview, Position Summary, Knowledge, Skills & Abilities, Education and Experience, and other information relevant to the application. Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments
The Complete Application page displays. Note: You may save the application to complete at another time, submit the application, or close the application. Uploading A Resume The Complete Application page displays. 1. Select Add Additional. 2. Click the Choose File button. 3. Choose a resume and click Upload. Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments
Submitting References The References Section Displays. 1. Click the Add Reference hyperlink. 2. Enter all required fields needed for the Reference, indicated by the (*). You may also enter any other information you feel is necessary such as Employer, Telephone, and Address. 3. Click Add More if you wish to continue adding references, or click Save & Return to return to the Complete Application page. Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments
The Application Questionnaire section displays. 1. Complete the Application Questionnaire section 2. Click Yes or No for each question provided. 3. Use the scroll bar to navigate down to the Referral Information section. The Referral Information section displays. 4. Complete the Referral Information section: • How did you find out about the job? Identify whether or not you are a former employee. • Are you a former employee? If you answer yes, you will be required to enter the last day of Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments
The My Applications page displays. 1. You have successfully submitted your job application for the Temporary Hire Applicant Pool. 2. You must also complete the Disability Self Identification and Veteran Self Identification portions. The Self-­‐Identity Disability page displays. 4. Please select one of the given options. 5. Click Submit when finished. 6. Confirmation will display. 7. Return to the My Applications page. Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments
Veteran Status page displays. 1. Choose one of the options listed under Self-­‐
Identification that applies to you. 2. Click Submit when finished. 3. Submit confirmation displays. Click Ok. 4. Application Process is complete. Fresno State Human Resources
User Guide
Updated 6/1/15
Temporary Appointments