Wireless Hotspots
Configuring the
Laptop Using Windows
XP for Printing
GUIDE
© User Support
IT Services
University of Malta
© 2012 User Support
IT Services
University of Malta
Msida MSD 2080
Malta
May be reproduced only with permission.
Email: support.itservices@um.edu.mt
Tel. +356 2340 4112
2
© IT Services, University of Malta
TABLE OF CONTENTS
A.
B.
C.
D.
E.
F.
G.
Introduction .................................................................................................. 2
Downloading the Printer Drivers....................................................................... 3
Installing the Printer Drivers............................................................................ 6
A4 Printing ...................................................................................................11
B&W Printing ................................................................................................15
Duplex Printing .............................................................................................17
A3 Printing ...................................................................................................20
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A. Introduction
This document contains instructions to help you install the appropriate printer drivers so
that you will be able to print your documents using IT Services Wireless Network Service.
Apart from installing the appropriate printer driver, you will also need to purchase
printing credits from IT Services Reception to be able to print over the wireless network.
More information about printing, including a list of locations of printing facilities, is
available here:
http://www.um.edu.mt/itservices/facilities/printing
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B. Downloading the Printer Drivers
1. Visit the link: http://www.um.edu.mt/itservices/print
2. Click the appropriate printer driver depending on the location of the printer.
Depending on the internet browser (Mozilla FireFox or Microsoft Internet
Explorer), a dialog box will be displayed.
3. Click Save button. The Downloads window is displayed when downloading starts.
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4. Double-click on the file. The following warning message is displayed.
5. Click OK button.
6. Click Run button.
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7. In the Destination folder field, type C:\temp.
8. Click Install button.
The printer has been downloaded on your computer in C:\temp. You may now proceed
with installing the printer driver.
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C. Installing the Printer Drivers
1. Click Start button.
2. Click Printers and Faxes. The Printers and Faxes window will be displayed.
3. Click Add a printer. This will start the Add Printer Wizard.
4. Click Next button.
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5. Tick the option: A network printer, or a printer attached to another
computer.
6. Click Next button.
7. Tick the option: Connect to a printer on the Internet or on a home or office
network.
8. In the URL: field, type the appropriate URL depending on the printer you are
installing. Refer to the table available at:
http://www.um.edu.mt/itservices/print
9. Click Next button. The Configure Internet Port dialog box is displayed.
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10. Tick the option: Use the specified user account.
11. In the User Name field, type csc\username, where username is your IT Services
User Id. Example: csc\mfar10.
12. In the Password field, type in your password.
13. Click OK button.
14. Click Have Disk… button. The Install From Disk dialog box is displayed.
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15. Click Browse… button and locate c:\temp.
16. Double-click on the folder within c:\temp and click Open button.
17. Click OK button to install the printer.
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18. It is not advisable to set the installed printer as the default printer. Tick the option
No.
19. Click Next button. A dialog box indicating that the installation was successful will
be displayed.
20. Click Finish button.
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D. A4 Printing
A4 printing settings over Wi-Fi have to be set in order to be able to print.
You can enable A4 printing settings on your printer driver as follows:
1. Click Start button.
2. Click Printers and Faxes. The Printers and Faxes window will be displayed.
3. Right-click the printer driver which will be used for A4 printing, example:
BW IT Services Lab B PCL NEW
4. Click Properties. The Properties dialog box is displayed. Note that the following
dialog box may vary depending on the printer selected.
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5. Click Device Settings tab.
6. Locate the options Print auto select:, Manual Feed in Tray 1:, Tray 1: and
Tray 2:, and choose A4 from the drop-down list for each of them.
7. Click Apply button.
8. Select the General tab and click on Printing Preferences.
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9. In the Page size: option, select A4.
10. Select the Paper/Quality tab. Check that the Page size: option is set to A4.
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11. Select the Effects tab. Tick the Print document on: option and check that it is
set to A4.
12. Click Apply button.
13. Click OK button to close the Printing Preferences dialog box.
14. Click OK button to close the Properties dialog box.
15. In addition, A4 printing will also need to be set from within your application (eg.
Microsoft Word, Adobe Reader, etc.).
16.It is recommended that if A3 printing is required, this is set from within your
application (eg. Microsoft Word, Adobe Reader, etc.) rather than from Printer
Properties. Setting A3 printing from Printer Properties will set A3 as the
default paper size on your laptop. A3 printing is possible on both B&W and Colour
printers.
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E. B&W Printing
The following additional configuration settings are required for the installation of black &
white printer drivers at the following locations:
-
STATOR Lab
Faculty for the Built Environment - Lab A
Health Sciences Library (Mater Dei Hospital)
15. Click Start button.
16. Click Printers and Faxes. The Printers and Faxes window will be displayed.
17. Right-click the printer driver which will be used for A4 printing, example:
BW Stator 602 Lab
18. Click Properties. The Properties dialog box is displayed.
19. Click Advanced tab.
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20. Click Printing Defaults… button. The Printing Defaults dialog box is displayed.
21. Click Color tab.
22. Tick the option Print in Grayscale.
23. Click Apply button.
24. Click OK button to close the Printing Defaults dialog box.
25. Click OK button to close the Properties dialog box.
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F.
Duplex Printing
You can also print on both sides of the paper over Wi-Fi. Double-sided printing, or duplex
printing, conserves paper and is cheaper compared to single-sided printing. IT Services
encourages all users to opt for duplex printing when appropriate. Duplex printing is not
available for colour and A3 printing.
You need to enable duplex printing on your printer driver to print on both sides of the
paper.
1. Click Start button.
2. Click Printers and Faxes. The Printers and Faxes window will be displayed.
3. Right-click the printer driver which will be used for A4 printing, example:
BW IT Services Lab B PCL NEW
4. Click Properties. The Properties dialog box is displayed. Note that the following
dialog box may vary depending on the printer selected.
5. Click Device Settings tab.
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6. Locate the option Duplex Unit: and choose Installed from the drop-down list.
7. Click Apply button.
8. Click OK button.
To print a document using duplex printing:
1. Open the document.
2. Click File menu.
3. Click Print… The Print dialog box is displayed.
4. Choose the printer that will be used for duplex printing, example:
BW IT Services Lab B PCL NEW
5. Click Preferences button. The Printing Preferences dialog box will be
displayed.
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6. Select the Printing Shortcuts tab and choose Two-Sided Guided Duplex.
7. Select the Finishing tab and pick the appropriate option from the Booklet
layout: drop-down: Left Edge Binding or Right Edge Binding.
8. Click OK button to close the Printing Preferences dialog box.
9. Click OK button to print the document.
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G. A3 Printing
A3 printing over Wi-Fi is also possible on the printers (black & white and colour) located
at:
-
IT Services Main Site - Lab B
Faculty for the Built Environment - Lab A
University Library - Level 2
STATOR Lab.
You can enable A3 printing on your printer driver as follows:
1. Click Start button.
2. Click Printers and Faxes. The Printers and Faxes window will be displayed.
3. Right-click the printer driver which will be used for A3 printing, for example:
BW IT Services Lab B PCL NEW
4. Click Properties. The Properties dialog box is displayed. Note that the following
dialog box may vary depending on the printer selected.
5. Select Device Settings tab.
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6. Locate the option Tray 3: and choose A3 from the drop-down list.
7. Click Apply button.
8. Click OK button.
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© 2012 User Support
IT Services
University of Malta
Msida MSD 2080
MALTA
May only be reproduced with permission.
Email: support.itservices@um.edu.mt
Website: www.um.edu.mt/itservices
Tel. +356 2340 4112